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HomeMy WebLinkAbout2006-10 Ir MINUTES OF SPECIAL MEETING OF STEERING COMMITTEE RE LEGISLATIVE GOAL SETTING WORKSHOP & REGULAR STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, October 25, 2006, at 2:30 and 5:00 p.m. A special meeting of the Steering Committee for a Legislative Goal Setting Workshop and a regular Steering Committee meeting of the Orange County Sanitation District was held on Wednesday, October 25, 2006 at 2:30 p.m. and at 5:00 p.m., in the District's Administrative Office. I. 2:30 P.M.— LEGISLATIVE GOAL SETTING WORKSHOP STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present Jim Ruth, Interim General Manager Bob Ghirelli, Acting Assistant General Manager Jim Ferryman, Chair Michael Gold, Legislative Affairs Liaison Doug Davert, Vice Chair Tod Ridgeway, Chairman, PDC Committee Darryl Miller, Chairman, FAHR Committee OTHERS PRESENT: Eric Saperslein, ENS Resources Directors Absent: John Freshman, Freshman and Kast Steve Anderson, Past Board Chair Christopher Townsend, Townsend Public Affairs Carolyn Cavecche, Chair, OMITS Committee Heather Dion, Townsend Public Affairs Jim Silva, County Supervisor Scott Baugh, Platinum Advisors (via phone) Holly Shinstock, Platinum Advisors (1) Public Comments There were none. (2) Goal Setting Workshop Michael Gold began the session by providing a brief overview of the legislative affairs program followed by a presentation of the goals discussed earlier in the day by staff and the lobbyists. The group discussed and refined the goals, offering suggestions and additions. Goals were developed for both State and Federal levels. Mr. Gold explained that the goals and draft 2007 Legislative Platform would be presented to the Steering Committee in November. FILED Il. RECESS—4:30 p.m. IN THE OFFICE OF THE SECRETARY ORANGE ram...._.. _..,,_,r"I nISTRICT NOV 115 2006 BY Minutes of the Steering Committee Page 2 October 25, 2006 III. CONVENE AT 5:00 P.M.—STEERING COMMITTEE (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Jim Ruth, Interim General Manager Jim Ferryman, Chair Bob Ghirelli,Acting Assistant General Manager Doug Davert,Vice Chair Nick Amontes, Director of Regional Assets and Carolyn Cavecche, Chair, OMTS Committee Services Tod Ridgeway, Chairman, PDC Committee Jim Herberg, Director of Operations and Darryl Miller, Chairman, FAHR Committee Maintenance Jim Silva, County Supervisor Lorenzo Tyner, Director of Finance and Administrative Services Directors Absent Norbert Gaia, Information Tech Analyst III Steve Anderson, Past Board Chair Michael Gold, Legislative Affairs Liaison Simon Watson, Maintenance Manager OTHERS PRESENT: Penny Kyle, Board Secretary Bradley R. Hogin, General Counsel Don Hughes (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR Chair Ferryman announced the upcoming committee meetings for November and the special FAHR Committee Benefits workshop scheduled for Thursday, October W at 7:00 p.m. He also advised that the Board Meeting and Steering Committee Meeting for November and December would be scheduled one week earlier due to the holiday season. (5) REPORT OF GENERAL MANAGER a. Status Report Interim General Manager Jim Ruth reviewed activities included in his October Status Report. b. Legislative Affairs Michael Gold provided a legislative update giving a brief summary of the strategic planning session that took place earlier in the day. Minutes of the Steering Committee Page 3 October 25, 2006 (6) REPORT OF GENERAL COUNSEL General Counsel Brad Hogin reported he would be providing ethics training at the Sanitation District on November 7' and 80. He also provided a brief update on Assembly Bill 573, which would limit the Sanitation District's ability to require indemnification on design professionals. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED AND DULY CARRIED: The minutes of the September 27, 2006 Steering Committee meeting were approved as revised. END OF CONSENT CALENDAR (8) ACTION ITEMS a. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve a Memorandum of Understanding between the County of Orange, Orange County Water District, Santa Ana Watershed Project Authority and Riverside County Flood Control District for the protection and relocation of the SARI line, in a form approved by General Counsel. b. MOVED, SECONDED AND DULY CARRIED:Authorize the General Manager to negotiate a Memorandum of Understanding with the city of Huntington Beach that will establish a forward plan to transfer the assets from the city of Huntington Beach to the Sanitation District on or about May 2008, in a forth approved by General Counsel. C. MOVED, SECONDED AND DULY CARRIED: Authorize up to two Directors and one staff member to visit the Singapore Public Utilities Board facilities. Director Cavecche opposed. (9) INFORMATIONAL ITEMS a. Risk Registry Summary Jim Herberg, Director of Operations and Maintenance, reviewed the District's risk assessment process and those risks determined to be the highest. b. The Agenda Items scheduled to be reviewed by the Board's working committees in November were reviewed. C. The agenda items scheduled to be presented to the Board at the October 25, 2006 meeting were reviewed. (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. Minutes of the Steering Committee Page 4 October 25, 2006 (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, November 15, 2006 at 5 p.m. The next Board Meeting is scheduled for Wednesday, November 15, 2006 at 7 p.m. (14) CLOSED SESSION The Committee convened at 5:56 p.m. in Closed Session, pursuant to Government Code Sections 54956.9(b), 54956.9(c), 54956.9 and 54957(b)(1). Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. No reportable actions were taken. Agenda Item 14(a)(5) was not discussed. Director Cavecche left the meeting room during the discussion of Agenda Item No. 14(a)(1). Director Caveoche returned to the meeting room for the discussion of Agenda Item No. 14(a)(2) through 14(a)(4). (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:29 p.m. Submitted^^by: Penny Kyle Board Secretary H'OspNpenOeWew gCannMx� sM27CS SC M. sDR FT.S.cbT STATE OF CALIFORNIA ) ) SS. COUNTYOFORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, October 25, 2006,was duly posted for public inspection in the main lobby of the Districts offices on Wednesday, 16, 2006. IN WITNESS WHEREOF, I have hereunto set my hand this 25th day of October, 2006. /," /� Penny Kyl , Secretary f the Board of Directors of Orange County Sanitation District Posted: October 16 /20/06�12:00 .m. By: � l� Signature KWepteWn"%SWenng Commfte=MGeN& kn Farm Ew October 18, 2006 p STAFF REPORT TO: Chair and Members of Steering Committee Orange County Sanitation District FROM: Michael Gold Legislative Liaison SUBJECT: LEGISLATIVE, POLITICAL AND POLICY UPDATE Federal Issues: Pursuing Appropriations and Monitoring Political Climate Lobbyists: Eric Sapirstein, ENS Resources John Freshman, Freshman & Kest Key Policy and Political Issues Political Highlights • Congress convened after Labor Day for four weeks and adjourned Friday, September 29. During that time, they completed work on two major appropriations bills: Homeland Security and Defense. The other major pending issues reported in last month's report—immigration, tax and spending issues, telecommunications and other matters remain unresolved, although major funding was provided for border security. • Congress will return for one week in November for organizational purposes and return in December to work on the remaining appropriations. At this stage, it is impossible to know whether the bills will be completed, rolled into an omnibus spending package or there will be a continuing resolution until January or February 2007. • The key factor determining the fate of these bills is the upcoming election, which remains too close to call. At this point, it is quite possible that there will be a change in leadership in one or both houses. Most observers think only the house will change parties. If these changes occur they will have Important implications for Orange County and our issues. Congresswoman Sanchez would be in the majority and as a staunch supporter of the secondary treatment funding, her seniority will be helpful. If the Senate were to change parties, Senator Feinstein, who has also expressed strong support for some of our Issues, would be in a stronger position to secure funding for the District. OcsD 0 a.O.eoxsin • Fountain valley,cn 9272"127 • p14)ee2-2411 Board of Directors October 18, 2006 Page 2 Past Month's Activities • Despite major efforts by our team, Including contacts with the majority and minority members of the House Transportation and Infrastructure Committee and the Senate Environment and Public Works Committee, the Water Resources Development Act (WRDA)containing funding and important protections on the SARI line for OCSD, was not completed. Hopefully, it will be finished in December. • We also continued to push for funding for secondary treatment following up on the positive meeting that Director Anderson and Eric Sapirstein had with Senator Feinstein a few months back. Next Month's Focus • Congress will be preoccupied with the elections in October. However, we will be in California meeting with OCSD to provide a review of the year and forecast for the upcoming year. California State Issues: Tracking Issues & Legislation and Pursuing Grant Opportunities Lobbyists: Scott Baugh, Platinum Advisors Chris Townsend, Sean Fitzgerald and Heather Dion, Townsend & Associates Key Policy and Political Issues The Governor had a very busy week last week, signing and vetoing literally hundreds of bills, and bringing the work of the 2005-06 legislative session to an official end. The Governor signed 910 bills and vetoed 262 this year, most of them within the last few weeks. Among the bills signed, include AB 372 (Nation) and SB 535 (Runner). AB 372 will extend,for four years, the sunset date that authorizes transit districts to enter into design-build contracts and lowers the cost threshold for rail projects from $50 million to $25 million. SB 535 will allow the City of Victorville to use the design-build contracting method for the construction of buildings until January 1, 2011. It is important to note that AB 372 and AB 535 barely passed out of the legislature, because of the authors' refusal to include the ASCME Amendment (the same amendment that stopped our design-build bill). While the regular 2005-06 legislative session is history, the concurrent special session on corrections reform remains open, so the possibility remains that legislators could return to Sacramento before the 2007-08 session begins on December 4. Following the close of the session,Assembly Speaker Nunez has announced his 2007-08 leadership team, as well as appointments to committee chairs. The leadership team is as follows: • Speaker Pro Tern—Sally Lieber(Mountain View) • Majority Floor Leader—Karen Bass (Los Angeles) • Democratic Caucus Chair—Noreen Evans (Santa Rosa) • Director of Majority Affairs—Alberto Torrico (Newark) Board of Directors October 18, 2006 Page 3 The following committee chair appointments have been made, with new chairs denoted with an asterisk and committees of particular interest to OCSD highlighted in bold. • Aging and Long-Term Care—Patty Berg " • Agriculture—Nicole Parra' • Appropriations—MarkLeno' • Arts, Entertainment, Sports, Tourism and Internet Media—Betty Kamette' • Banking and Finance—Ted Lieu ' • Budget—John Laird o Subcommittee on health& human services—Patty Berg ' o Subcommittee on Resources— Ira Ruskin' o Subcommittee on State Administration—Juan Arambula' • Education—Gene Mullin' Government Organization—Alberto Tordoo • Health—Mervyn Dymally" • Housing and Community Development— Lori Saldana' • Insurance—Joe Coto' • Jobs, Economic Development and the Economy—Juan Arambula • Judiciary— Dave Jones • Natural Resources—Loni Hancock • Rules— Hector De La Torre' • Transportation— Pedro Nava' • Utilities and Commerce—Lloyd Levine • Water, Parks and Wildlife—Lois Wolk There are a number of committee chairs that have not been announced and are of interest to OCSD, including Environmental Safety and Toxic Materials, Labor and Employment, and Local Government. Senator Perata has only made one announcement appointing Senator Christine Kehoe of San Diego to the Chair of the Senate Energy, Utilities and Communications Committee. The Los Angeles Times just released its latest gubernatorial poll on October 1, 2006. Some of the findings are: Likely voters: Schwarzenegger—50% Angelides—33% Schwarzenegger job approval 56% Superior Leader: Schwarzenegger—60% Angelides—20% Integrity: Schwarzenegger-43% Angelides—25% The survey was taken September 23-28. Also, the Governor leads in every issue area. With this said, the race is still fluid and anything can change in the next five weeks. It is likely now that the Governor will turn significant attention to campaigning for his bond ballot initiatives. He will be joined in the campaigning by the Democratic leadership, which should further help his candidacy and help the bond measures, as well. Past Month's Activities (General efforts undertaken the previous month) Board of Directors October 18, 2006 Page 4 Platinum Advisors • Met with Scott Watch and Willie Pelote (union representatives in Sacramento) in an effort to follow up on the issues surrounding SB 92, during the last week of session. Together we are trying to resolve whether or not we can pass the legislation next year,without the ASMCE amendment. • Briefed the Legislative Committee on Tuesday, September 12 and outlined the politics and public policy issues surrounding SIB 92 and provided them with an update on the state-wide initiatives. • Sought direction from the Committee on the timing for design-build to be integrated into upcoming projects, and the timeframe for enacting legislation next session. In order to have the policy to take affect within the District's proposed timeframe, we need to seek collaboration with the ASCME representatives at the local level. A compromise must be made on the proposed amended language, since it is outside of the scope of previously passed design build template, in order for us to succeed in introducing and passing an OCSD design build bill, with or without an urgency clause included. • Met with several incoming members of the state assembly in an effort to introduce ourselves and begin developing personal relationships that will support our efforts with the Orange County Sanitation Districts legislative agenda In January. Townsend Public Affairs Bills tracked by OCSD • AB 573 (Wolk)—signed by the Governor. • SB 1317 (Torlakson)—signed by the Governor. • AB 2951 (Goldberg)—signed by the Governor. • Set up meeting with Catherine Smith, the newly appointed executive director of the California Association of Sanitation Agencies and arranged a tour of OCSD's facilities. • Discussed GWRS and the unique partnership between OCSD and OCWD and biosolids issues. Next Month's Focus (Anticipated activities/issues for the upcoming month) Platinum Advisors • Will spend the majority of October introducing ourselves and developing personal relationships with all of the Incoming candidates for the Assembly and Senate. We will continue to follow the polling on the Governor's race and state-wide initiatives, and provide updates to the Legislative Liaison and committee accordingly. Townsend Public Affairs • TPA is closely monitoring polling data on Propositions 1 E and 84. We will be prepared to update the District on any developments regarding the bonds and upcoming election as new Information becomes available. Board of Directors October 18, 2006 Page 5 • TPA continues to participate and work with ACWA and DWR on potential new guidelines for the Integrated Regional Water Management Planning (also known as the guidelines set forth in Prop 50, Chapter 8). Specifically,TPA is working with other stakeholders interested in revising the guidelines to further consider incorporating wastewater projects and planning into the regional plan. • TPA will continue to research, analyze and provide information to District staff about grant and funding opportunities. • TPA will work with the LOCC and CSAC to determine what needs, concerns and potential opportunities exist to begin a dialogue concerning the long-tens strategy to deal with biosolids disposal and waste. Lastly, If there are issues OCSD wishes to address through legislation in the 2007-08 session, it would be valuable to identify a potential author(s)and begin working with stakeholders now to identify partners, craft language, and build support prior to the measure being introduced. MG:gg (HAdepfgma1101GWLegls1abve AHair Qdober Legislative Report to Board.dw) Attachments ORANGE COUNTY SANITATION DISTRICT 014165P 241°1' NOTICE OF MEETINGS fain p141 MOM55 '""'Mace°'°°'° SPECIAL MEETING OF THE Ba�'Pa 8.8121BT STEERING COMMITTEE RE B¢ Fwmtam Valley,rl1 92I211 812, LEGISLATIVE GOAL SETTING WORKSHOP ceceeie"ress WEDNESDAY, OCTOBER 25, 2006: 2:30 — 4:30 P.M. 1 p544 Ellin Avenue F-c Om r Valley.rA BP71JB 7018 AND IAmber spend. REGULAR MEETING OF THE cites STEERING COMMITTEE An.lreim WEDNESDAY, OCTOBER 25, 2006: 5:00 P.M. B". Buen.Park Lyle as. Pouneam valley Foll.rtcn HunbnNtOn Beech IrNne ORANGE COUNTY SANITATION DISTRICT Lee L Pal.He DISTRICT'S ADMINISTRATIVE OFFICES ins Alnmima 108" ELLIS AVENUE m°""are °B° cll FOUNTAIN VALLEY, CALIFORNIA 92708 0 .h www.ocsd.com Santa Me 9anl Hawn Stem. Tustin vilm Pod Mina Lm"e A Special Meeting of the Steering Committee re Legislative Goal Caen., al Drape Setting Workshop and a regular meeting of the Steering Committee of the Board of Directors of the Orange County Bonita" District. Sanitation District, will be held at the above location, date and casw Mesa times. M'.."rt, Water Districts Irrina Ranch BOARD SECRETARY(3) TO maintain wprldalsss lsodership in wastewater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, October 25, 2006 'Wednesday, November 15, 2006 'Wednesday, December 20, 2006 Wednesday, January 24, 2007 Wednesday, February 28, 2007 Wednesday, March 28, 2007 Wednesday, April 25, 2007 Wednesday, May 23, 2007 Wednesday, June 27, 2007 *Wednesday, July 18, 2007 Wednesday, August 22, 2007 Wednesday, September 26, 2007 Wednesday, October 24, 2007 Wednesday, November21, 2007 Wednesday, December 19, 2007 'Tentatively rescheduled from regular fourth Wednesday. H1dept\agendMSteedng Commltteet20061Mee0ng Dates Form.2.dm STEERING COMMITTEE (1) Roll Call: Meeting Date: October 25, 2005 Meeting Time: 5:00 p.m. Meeting Adjourned: p.m. Committee Members JimFerryman, Board Chair................................................. Doug Davert. Vice Chair..................................................... Darryl Miller, FAHR Committee Chair................................. Carolyn Cavecche, OMITS Committee Chair.......................— Tod Ridgeway, PDC Committee Chair................................ _ Jim Silva, Supervisor.......................................................... Steve Anderson, Past Board Chair..................................... Others Brad Hogin, General Counsel Don Hughes Staff Present Jim Ruth, Interim General Manager Bob Ghirelli, Acting Assistant General Manager Nick Arhontes, Director of Regional Assets & Services _ Jim Herbelg, Director of Operations & Maintenance David Ludwin, Director of Engineering Patrick Miles, Director of Information Technology _ Ed Torres,Acting Director of Technical Services Lorenzo Tyner, Director of Finance &Administrative Services Gail Garrett, Committee Secretary _ Other Staff Present Michael Gold, Legislative Affairs Liaison c: Lenora Crane Kweprl wndmswnng C0MMtteet2006Mh3.Ro9l Call Sheet F0M.3.d1c AGENDA SPECIAL MEETING OF THE STEERING COMMITTEE RE LEGISLATIVE GOAL SETTING WORKSHOP - 2:30 P.M. AND REGULAR MEETING OF THE STEERING COMMITTEE - 5:00 P.M. WEDNESDAY, OCTOBER 25, 2006 ORANGE COUNTY SANITATION DISTRICT ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California www.ocsd.com I. 2:30 P.M. LEGISLATIVE GOAL SETTING WORKSHOP (1) PUBLIC COMMENTS (2) GOAL SETTING WORKSHOP a. Legislative Affairs Overview b. Proposed Goals for 2007 C. Discussion II. 4:30 P.M. RECESS III. 5:00 P.M. CONVENE STEERING COMMITTEE (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS Book Page I -2- October 25, 2006 Agenda (4) REPORT OF COMMITTEE CHAIR (5) REPORT OF GENERAL MANAGER a. Monthly Status Report b. Legislative Affairs Liaison Report C. New Master Plan d. Facility Use Policy (6) REPORT OF GENERAL COUNSEL (7) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the September 27, 2006 Steering Committee meeting. END OF CONSENT CALENDAR Consideration of items deleted from Consent Calendar, if any. (8) ACTION ITEMS a. Recommend to the Board of Directors to Approve a Memorandum of Understanding between the County of Orange, Orange County Water District, Santa Ana Watershed Project Authority and Riverside County Flood Control District for the protection and relocation of the SARI line, in a form approved by General Counsel. b. Authorize the General Manager to negotiate a Memorandum of Understanding (MOU)with the city of Huntington Beach which will establish a forward plan to transfer the assets from the city of Huntington Beach to OCSD on or about May 2008, in a form approved by General Counsel. C. Authorize up to two Directors and one staff member to visit the Singapore Public Utilities Board (PUB)facilities. (9) INFORMATIONAL ITEMS a. Risk Register Summary b. Review Agenda Items scheduled to be presented to Committees in November (Information item only) C. Review and consideration of Agenda Items for Board of Directors Meeting of October 25, 2006 Book Page 2 -3- October 25, 2006 Agenda (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (13) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, November 15, 2006. The next Board Meeting is scheduled for 7 p.m., Wednesday, November 15, 2006. (14) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation,or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to(a)purchase and sale of real property; (b)matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. Conference With Legal Counsel Re. Initiation Of Litigation (Government Code Section 54956.9(c))- Number of Potential Cases: 1 2. Conference With Legal Counsel Re. Anticipated Litigation (Government Code Section 54956.9(b)- Significant Exposure to Litigation —Tort Claim from ARB, Inc. - Number of Potential Cases: 1 3. Conference With Legal Counsel Re. Existing Litigation- (Subdivision (a) of Section 54956.9) -Case: City of Los Angeles, at al., v. County of Kem, United States District Court, Central District of California, Case No. CASE NO.: CV 06-5094-GAF (VBKx) 4. Conference Re. Appointment Of Director Of Engineering (Government Code Section 54957(b)(1) Book Page 3 4- October 25. 2006 Agenda 5. Conference with Designated Representative,James D. Ruth, Interim Re. salaries, salary schedules and compensation paid in the forth of fringe benefits to unrepresented employees of OCSD in the class of Executive Management positions—(Government Code Section 54957.6). B. Reconvene in regular session C. Consideration of action, if any,on matters considered in closed session. (15) ADJOURNMENT Agenda Postina: In accordance with the requirements of California Government Code Section 54954.2.this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. Al written materials relating to each agenda Rem are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Steering Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation,and unless a particular item is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine R any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any Items on the agenda, Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. Book Page 4 -5- October 25, 2006 Agenda Committee Chair: Jim Ferryman (714)283-5910 ext. 123 Interim General Manager: James D. Ruth (714)593-7110 General Counsel: Brad Hogin (714)564.2606 Committee Secretary: Gail Garrett (714)593-7101 (714)968-4389 (Fax) E-mail: ncarrett@ocsd.com HTGE GENMWEERING COW. EEV'WEWS➢ZM AGENDA NEW FORMADOC Book Page 5 MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, September 27, 2006, at 5:30 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, September 27,2006 at 5:30 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present Jim Ruth, Interim General Manager Jim Ferryman, Chair Bob Ghirelli,Acting Assistant General Manager Doug Davert, Vice Chair Nick Arhontes, Director of Regional Assets and Carolyn Cavecche, Chair, OMTS Committee Services Tod Ridgeway, Chairman, PDC Committee Jim Herberg, Director of Operations and Daryl Miller, Chairman, FAHR Committee Maintenance Jim Silva, County Supervisor David Ludwin, Director of Engineering Steve Anderson, Past Board Chair Lorenzo Tyner, Director of Finance and Administrative Services Jim Buror, Engineering Supervisor Directors Absent: Norbert Gaia, Information Tech Analyst III Michael Gold, Legislative Affairs Liaison OTHERS PRESENT: John Linder, Engineering Manager Bradley R. Hogin, General Counsel Juanita Skillman, Records Manager Don Hughes Ryal Wheeler, Maintenance Supervisor Gail Garrett, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR • Chair Ferryman reported on the status of the SARI line Memorandum of Understanding (MOU)involving the five principal agencies (County of Orange Dead agency), OCSD, SAWPA, OCWD, and Riverside County). It is scheduled for consideration in October by the governing boards of each of the five agencies and our October Steering and Board agenda for approval. The MOU outlines roles and responsibilities for the design, construction, and Book Page 6 Minutes of the Steering Committee Page 2 September 27, 2006 financing of the project and development of a financial plan to pay for the project. The joint Policy Committee made up of board members and GMs of each of the agencies will give policy direction and devise a financial plan; and the Technical Committee will oversee and direct the technical work at the direction of the Policy Committee The principals will meet sometime in the next two weeks to begin discussions. Chair Ferryman, Director Darryl Miller, General Manager Jim Ruth and Acting General Manager Bob Ghirelli will attend. • Chair Ferryman announced the upcoming committee meetings for October. A workshop will be held on Wednesday, October 18 at 5 p.m. to discuss GM's goals, as well as Board and Committee functions. • A corporate table has been reserved at the 2007 Economic Forecast Conference for Thursday, October 26.2006 at the Hyatt Regency, in Irvine. Contact Gail Garrett if you wish to attend. (5) REPORT OF GENERAL MANAGER a. Status Report Interim General Manager Jim Ruth reviewed activities included in his September Status Report. • Bob Ghirelli has assumed his responsibilities as Acting Assistant General Manager. • The OCSD/OCWD Joint Campus report is scheduled for the October Steering and Board. • The first phase of mid-Management training has been completed. • A draft document of the Succession Plan is being distributed for comment and a report scheduled for the October FAHR Committee. • Meetings with Union representatives have been scheduled to discuss time frames for formal negotiations. • The revised Nepotism policy is more comprehensive and defines the authority of the General Manager. It was approved at the September FAHR Committee meeting. b. Legislative Affairs Michael Gold provided a legislative update on the Design-Build bill and outlined the key elements of Bighorn decision. • The Design-Build bill has died due to the inclusion of a provision by the union. Mr. Gold said we can introduce a bill at the beginning of the 2007 Legislative Session which will probably pass quickly since the local unions have already signed-off on the contracting and training provisions. • One of the elements of the Big Hom decision is that water rates and sewer charges are property related charges, therefore subject to Prop. 218's public notice provision. Concern was voiced regarding the ramifications this decision may have on District's budget timing. General Counsel was asked to provide a report at the next meeting on possible timing ramifications. Book Page 7 Minutes of the Steering Committee Page 3 September 27, 2006 C. Interplant Gas Line Shutdown Jim Herberg said the District interplant gas line does not meet Department of Transportation (DOT)physical and administrative requirements. He recommended decommissioning the line to get out of non-compliance with DOT regulations. Mr. Herberg indicated that it would cost about$50,000 for a contractor to perform work to decommission the line,and that preparation of contract documents and bidding the work would extend our non-compliance by at least three months. Therefore, in the interest of time, staff is recommending that the work be contracted to Jamison Engineering as a sole-source. Jamison Engineering has performed similar work on the gas line in the past and can mobilize immediately. Following a lengthy discussion re costs and possible consequences, Committee members concurred with staffs recommendation to decommission the line now to come into compliance with DOT requirements. While the line is out of service, staff will assess whether to re-commission the line in the long-term. (6) REPORT OF GENERAL COUNSEL In response to a request for clarification at the last month's meeting, General Counsel Brad Hogin said that lobbyist contracts cannot be based on percentage. (7) CONSENT CALENDAR ITEMS a. The minutes of the August 23, 2006 Steering Committee meeting were approved as drafted. END OF CONSENT CALENDAR (8) ACTION ITEMS a. MOVED, SECONDED AND DULY CARRIED: Direct staff to proceed with preparing California Environmental Quality Act documentation and conducting necessary public meetings for the annexation of nine remaining islands within the Orange County Sanitation District. b. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 06-21, Declaring Support of Proposition 1 E. Directors Carolyn Caveoche and Doug Davert opposed. (9) INFORMATIONAL ITEMS a. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. b. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. Book Page 8 Minutes of the Steering Committee Page 4 September 27, 2006 (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY David Ludwin, Director of Engineering, reported that the CIP review will be performed by the American Society of Civil Engineers at a cost of$26,000. A report will be forthcoming by the end of the year. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, October 25, 2006 at 5 p.m. A Legislative Goal Setting Workshop will be held prior to the Steering Committee meeting at 2:30 p.m. The next Board Meeting is scheduled for Wednesday, October 25,2006 at 7 p.m. (14) CLOSED SESSION There was no closed session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:20 p.m. Submitted by: C ail Garett Steering Committee Secretary X:WLp11sQBI1Wl5Yeemg CwvnMeeVOWINnNea'993PI65C MbMes OflAFT.SM Book Page 9 STEERING COMMITTEE Meeting Date To ad.of Dir. 10/25/2006 AGENDA REPORT Hwtt n111oe 1� n"""ef stal Orange County Sanitation District FROM: Robert P. Ghirelli, Acting Assistant General Manager Originator. Michael Gold, Legislative Affairs Liaison SUBJECT: Santa Ana River Interceptor(SARI) Line MOU GENERAL MANAGER'S RECOMMENDATION Approve Memorandum of Understanding (MOU) between the County of Orange, Orange County Water District, Santa Ana Watershed Project Authority, Riverside County Flood Control District and OCSD for the protection and relocation of the Santa Ana River Interceptor(SARI) Line. The MOU has been approved as to form, by the General Counsel. SUMMARY Background The Santa Ana River Interceptor(SARI) Line is a sanitary sewer line that runs from the Inland Empire to OCSD's treatment plant in Huntington Beach. When originally constructed, the SARI was placed 20 feet below the Santa Ana River's bed; however, over time, with soil erosion, the SARI Line is exposed in some locations and the amount of cover reduced. A four-mile segment of the SARI, paralleling SR-91 between the Riverside/San Bernardino County lines and SAVI Ranch in Anaheim Hills suffered the greatest amount of erosion and must be relocated. Why is this an issue? With significant erosion of the soil over the SARI Line comes a greater risk of damaging the line and possible breakage, resulting in raw sewage running down the Santa Ana River and into the ocean. Adding to the urgency of the SARI is the construction of the Prado Dam project by Orange County Flood Control (OCFCD). By raising the height of Prado Dam, OCFCD will be more than tripling the amount of Flow down the Santa Ana River during heavy stones. With increased flows, more soil erosion occurs which increases chances of damaging the SARI Line. Multiple agency concerns Orange County Sanitation District(OCSD) owns the SARI line, while OCFCD is responsible for mitigating the damages to the SARI line from the Prado Dam improvements. In addition, the Santa Ana River Watershed Project Authority (SAWPA)owns the portion of the SARI line outside Orange County and uses the line to send industrial and agricultural wastewater to be treated by OCSD. All three agencies have a major stake ensuring the improvements to the SARI line are carried out in a timely manner. The need for an agreement between agencies In early June, the three lead agencies met to discuss various roles and responsibilities and felt the best course of action would be a Memorandum of Understanding (MOU) between the Form No.OW-102 Agenda Report-SC Dept.3n Revised 10111120M Pagel Book Page 10 parties defining respective responsibilities. The County of Orange has drafted the attached MOU to spell out how the agencies would proceed In securing funding and relocating the SARI. As the Steering Committee is aware, securing funding to relocate the SARI is one of OCSD's top priorities. Last July, the Steering Committee was presented with the draft MOU with suggested comments from staff. At that time, staff sought direction from the Committee and received positive feedback and suggestions for moving forward. Since that time, other agencies have given their comments and the final draft is presented for your consideration. What changes have taken place since June? OCSD's comments focused on three major areas: Signatories to the Agreement, Relocation of the SARI as top priority and not harming existing agreements. Staff is pleased to report that for the most part, the comments suggested by OCSD were incorporated Into the final draft MOU. The current signatories to the agreement include: • The County of Orange (County) • Orange County Water District(OCWD) • Santa Ana River Watershed Project Authority (SAWPA) • Riverside County Flood Control District(RCFCD) and • OCSD. The number of parties has expanded since the original MOU with the addition of RCFCD. The MOU emphasizes that the SARI line should be relocated in a timely manner and using State subvention funds is the preferred course of action. Finally, the agreement was clarified so that no existing agreements are modified by this MOU and OCSD retains responsibility over those aspects of the SARI it has historically controlled. What's next? The attached agreement is the final draft from the County of Orange and spells out the responsibilities of each agency. Staff has thoroughly reviewed the MOU and the consensus is that with the agreement in place there will be clear direction with respect to roles and responsibilities. The outstanding issue remains paying for the relocation of the SARI line. While the agreement emphasizes using State subvention funds as the preferred course, the County of Orange has not made a commitment to use its portion of the funds to pay for relocation. Moreover,the Federal Water Resources Development Act (WRDA)that contains an authorization to spend money relocating the SARI was stalled in Congress prior to their fall recess and will not be considered until December(at the earliest). Form No.OW-102 AOeoda Repod-SC Dept.3W Revised- 10/111N06 Page 2 Book Page I I While the agreement does not bind any of the parties to spend money on relocation it does call for cooperation among the parties to develop a cost sharing plan. PRIOR COMMITTEE/BOARD ACTIONS July 2006 Steering Committee submitted comments and recommended moving forward. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS 1) Memorandum of Understanding regarding the Santa Ana River Interceptor Line Realignment 2) Design Project Fotm No.M-102 Aqb R.pd-SC DeW 33o Pe : kill/ Page 3 Book Page 12 MEMORANDUM OF UNDERSTANDING Santa Ana River Interceptor Line Realignment Design Project This Memorandum of Understanding (MOU) sets forth the terms of agreement reached among: Orange County Flood Control District (OCFCD), Orange County Sanitation District (OCSD), Orange County Water District (OCWD), Santa Ana Watershed Project Authority (SAWPA) and Riverside County Flood Control and Water Conservation District (RCFCWCD) for the relocation and protection of the Santa Ana River Interceptor line (SARI). Collectively, the signatories are referred to as "Agencies" or individually as "Agency." A. WHEREAS, the SARI is a sanitary sewer line that conveys raw sewage and brine (wastewater from agriculture, commercial and other sources) from Orange County and the Inland Empire to OCSD's treatment plant in Huntington Beach; B. WHEREAS, OCSD owns and operates the SARI in Orange County, while SAWPA owns and operates the SARI in Riverside County and San Bernardino County, Both Agencies share responsibility for SARI Operations & Maintenance costs; C. WHEREAS, a segment of the SARI lies within the Santa Ana River floodplain from approximately the San Bernardino/Riverside/Orange County boundary line to the Savi Ranch ("Subject Reach") business complex; D. WHEREAS, constructed in the mid-1970s, the Subject Reach was originally buried about 20 feet below the river bed and over time the amount of soil cover over the Subject Reach has eroded and is now nearly exposed in some locations; E. WHEREAS, pursuant to the Joint Cooperation Agreement between OCFCD, RCFCWCD, the San Bernardino County Flood Control District and the Army Corps of Engineers each flood control district has agreed to protect and relocate any utilities, including the SARI, required for the Santa Ana River Mainstem Project as determined by the Corps of Engineers. Book Page 13 F. WHEREAS, OCFCD in partnership with the U.S. Army Corps of Engineers is raising the height of Prado Dam for increased flood protection, including construction of a new outlet works capable of allowing releases of up to 30.000 cubic feet per second; G. WHEREAS, raising the Prado Dam height and completion of the Prado Dam feature of the Santa Ana River Mainstem Project requires the acquisition of right-of-way behind the dam; H. WHEREAS, the decreased soil cover and exposure of the Subject Reach in addition to the increased outlet flow from Prado Dam endangers the SARI at the Subject Reach and necessitates the timely relocation or protection of the SARI to avoid a major line break; I. WHEREAS, the Agencies agree that using State subvention funds to relocate the Subject Reach is the preferred course of action because it gives OCFCD and RCFCWD control over the design and construction of the project within their respective jurisdictions. NOW THEREFORE BE IT RESOLVED that the Agencies believe it is mutually beneficial to cooperate and to coordinate the expeditious completion of the Santa Ana River Interceptor Line Realignment Project for the Subject Reach, which includes the protection of the SARI by RCFCWCD within the County of Riverside ("Project"). The purpose of this MOU is to define roles and responsibilities of each party in this cooperative venture, as follows: 1. Coordination between Agencies: (a) The Agencies agree to form an Executive Level Steering Committee (Steering Committee) whose purpose is to provide policy guidance and direction to the Project Working Group (described below). The Steering Committee shall be comprised of each Agency's General Manager or Chief Executive Officer ("CEO") and any other members appointed by their governing board. The Steering Committee will meet quarterly and the County of Orange CEO will be the Chair. (b) The Agencies agree to form a Project Working Group (Working Group) whose purpose will be to ensure satisfactory coordination between Agencies. OCSD, OCWD, OCFCD, RCFCWCD and SAWPA agree to each appoint a member to the Working Group who will act as the main point of contact for each agency for the Project. OCFCD's member will be the Chair. The Working Group will meet on a monthly basis or more frequently as needed. 2. Coordination with Federal and State Government: (a) OCFCD will be the lead Agency for all coordination with the Corps of Engineers for the Subject Reach Project within Orange County. 2of5 Book Page 14 (b) OCFCD will be the lead Agency for communication with Congressional Members for federal legislative requests. (c) RCFCWCD will be the lead Agency for coordination of work with the Corps of Engineers for that portion of the SARI being protected within Riverside County. (d) The Agencies agree to support legislation as required to include the SARI as part of the Santa Ana River Mainstem Project and maximize available funding from Federal and State sources. 3. Financing: (a) Each Agency shall bear its own costs and expenses for participating in the cooperative preconstruction efforts and tasks required by this MOU. (b) The Agencies will work cooperatively to develop an equitable cost sharing strategy for the Project. The Agencies will support the appropriation of State Subvention Funds for the purpose of reimbursing eligible costs for the Project and the Santa Ana River Mainstem Project. (c) OCFCD will act as lead Agency for coordination with the State Department of Water Resources (DWR) and submittal of Subvention funding claims to the DWR for that portion of the project within Orange County. (d) RCFCWCD will act as the lead Agency for coordination with the DWR and submittal of Subvention Funding Claims to the DWR for that portion of the SARI being protected within Riverside County. 4. Agreements: The Agencies agree that they will cooperate with each other in the preparation of a cost sharing agreement prior to advertisement of bids. 5. Planning, Engineering & Design: (a) OCFCD will act as lead Agency for managing the preparation of the EIR/EIS required engineering, design and preparation of plans and specifications for the portion within Orange County and RCFCWCD will do the same for that portion within Riverside County. (b) OCSD will establish design criteria and review and approve the final plans for the portion of the SARI in Orange County. SAWPA will establish design criteria and review and approve the final plans for the portion of the SARI in Riverside County. (c) OCFCD will act as lead Agency for CEQA purposes for the project within Orange County and RCFCWCD will act as lead Agency for CEQA purposes for the project within Riverside County. 3of5 Book Page 15 6. Permits and other Approvals: (a) OCFCD will be the lead Agency for obtaining all permits and other approvals required for the Subject Reach within Orange County. (b) OCFCD will be lead Agency for preparing reports, engineering, etc. as required to obtain approval from Caltrans for Subject Reach. (c) RCFCWCD will be the lead Agency for obtaining all permits and other approvals required for the SARI protection work located within Riverside County. 7. Rights-of-Way: The Agencies will cooperate in the conveyance and abandonment of easement rights to accommodate Project needs. 8. Construction and Maintenance: (a) Based upon plans approved by both SAWPA and OCSD, OCFCD will advertise, award and administer a construction contract for the Subject Reach within Orange County and RCFCWCD will do the same for the Project within Riverside County. (b) Upon Completion of the Subject Reach within Orange County, OCSD will retain ownership and accept responsibility for the maintenance and protection of the newly protected and realigned Subject Reach in accordance with an agreement with SAWPA that is yet to be drafted. Upon completion of the Project within Riverside County, SAWPA will retain ownership and accept responsibility for the maintenance and protection of the newly protected Project within Riverside County in accordance with an agreement with SAWPA that is yet to be drafted. (c) Staff at SAWPA and OCSD will cooperate in preparing such an agreement prior to commencement of construction. 9. Existing Agreements This MOU is not intended to modify any existing agreements among the parties. These agreements shall remain in full force and effect. 4 of 5 Book Page 16 IN WITNESS WHEREOF, each Agency hereto has executed this MOU by its duly authorized representatives as of the dates set forth below. ORANGE COUNTY FLOOD CONTROL DISTRICT Date: By: Thomas G.Mauk,County Executive Officer ORANGE COUNTY SANITATION DISTRICT Date: By: Chairman,Board of Directors ORANGE COUNTY WATER DISTRICT Date: By: General Manager Date: SANTA ANA WATERSHED PROJECT AUTHORITY By: Chair RIVERSIDE COUNTY FLOOD CONTROL and WATER CONSERVATION DISTRICT Date: By: Dusty Williams,General Manager-Chief Engineer 5of5 Book Page 17 STEERING COMMITTEE Meeting Dare I To ad.of Dir. 32S/De AGENDA REPORT Item Number Item Number 9(b) Orange County Sanitation District FROM: Nick Arhontes— Director, Regional Assets and Services Department SUBJECT: Huntington Beach's new Lift Station "D" and Related Sewers GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to negotiate a Memorandum of Understanding (MOU) with the City of Huntington Beach which will establish a forward plan to transfer the assets from the city of Huntington Beach to OCSD on or about May 2008, in a form approved by General Counsel. SUMMARY The City of Huntington Beach is constructing new gravity sewers and pumping facilities near Los Patos Avenue and Warner Avenue just inland of Pacific Coast Highway. These facilities with a planned completion in May of 2007 will be their largest. They will collect and pump flows from multiple jurisdictions including the unincorporated county areas of Surfside and Sunset Beach, and parts of incorporated cities of Seal Beach and Huntington Beach (Huntington Harbor), and the state owned Boise Chica State Beach. Following the discussion at the Steering Committee meeting on April 26, 2006 the city staff was provided a digital copy of OCSD's Engineering Standards on May 5th for their use in comparing their design, construction and documentation standards to ours. At a September 27, 2006 meeting held here, the city staff informed us that their facilities appeared to generally meet our requirements. The city and OCSD are individually required to follow the statewide sanitary sewer systems WDR Order 2006-0003-DWQ for these new facilities and existing facilities. City staff have again requested that as they serve multiple jurisdictions, they felt it should logically be a part of OCSD's regional facilities portfolio. OCSD staff agrees with this analysis and opinion. OCSD and City of Huntington Beach staff mutually agree that a MOU be developed describing a possible going forward process. The forward process would include at a minimum developing and successfully completing a full technical, operational, financial and legal do diligence plan prior to May 2008 when the city would plan to transfer the facilities and all related data to OCSD. The city staff will operate the new facilities thru the one year warranty period tentatively expiring in May 2008 and correct any discovered material, worksmanship or performance defects. The General Counsel's staff is preparing an MOU as a starting point for the Board's future consideration and action. The General Manager recommends developing the MOU to initiate the formal due diligence process. C 10.u.nUe SeIIInOAGARRETTL..'Seem,Tem ,W.1 F11.QLNFTSI1 CW AR He N LM SWY 0rO.Eoc Page 1 Book Page 18 PRIOR COMMITTEE/BOARD ACTIONS The Steering Committee previously discussed this topic on April 26, 2006 PROJECT/CONTRACT COST SUMMARY OCSD does not have a specific project to fund the requested review and would incur an unbudgeted labor expense to fund this effort. Actual operating costs based on how this facility may compare with existing OCSD facilities are estimated at$100,000 per year at this time. This excludes reserves for future upgrades or replacements of equipment consistent with our asset management strategies. OCSD's added labor needed to properly manage these new sewer and pumping facilities under our WDR required Sewer System Management Plan (SSMP) could be marginally offset by the labor savings due to the planned abandonment of the Carbon Canyon Pump Station in east Brea in favor of the new gravity sewer that is planned there soon. City staff has estimated its pumping facility construction costs at $7million and the incoming 24 inch diameter gravity sewer at an additional $7 million at this time. BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ® This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION Since OCSD has no documented precedence on how to proceed with this possible acquisition, the outcome of this process will provide a template for possibly other uses. City staff will agree to absorb consulting fees for the process of the detailed comparison as we expect this to be labor intensive. City and OCSD staff and will separately absorb individual staff labor costs during the do diligence period. The unincorporated Surfside and Sunset Beach areas are not annexed to OCSD at this time and are served thru an agreement with the city of Huntington Beach. OCSD receives fees as part of a flow agreement based on flows from Sunset Beach's pumping station. We recommend that the OCSD sewer service fee be applied directly to the affected parcels as is customary with all parcels in OCSD's service area and that the areas be annexed. The Regional Assets and Services Department will be assigned the lead role in formulating any plan relating to these issues. Significant support will come from the Engineering and Finance Departments in providing staff input, data and analysis. C:1W M SW 9aNrgeWNFHETTInaI&Mnp%Txryavy We FtlnW4tF2 gCIw M HS IM SMW DMAW Page 2 Book Page 19 ALTERNATIVES Review and approve the MOU document at the OMTS Committee prior to Board action. CEQA FINDINGS N/A at this time but needs to be evaluated as part of the forward process. ATTACHMENTS None C: ft enu and Sabaftp MRET =l nledel ROSOLITM10 am PR HB New Lift SIWmft O npda Page 3 Book Page 20 STEERING COMMITTEE Meeting Doe TO Btl.MDir. toiuios AGENDA REPORT Iem Number Rem Numbe ac Orange County Sanitation District FROM: BOB GHIRELLI, ACTING ASSISTANT GENERAL MANAGER Originator: Gail Garrett SUBJECT: SINGAPORE PUBLIC UTILITIES BOARD LETTER GENERAL MANAGER'S RECOMMENDATION Authorize up to two Directors and one staff member to visit the Singapore Public Utilities Board facilities SUMMARY The attached letter from the Singapore Public Utilities Board (PUB) proposes that the two agencies, PUB and the Orange County Sanitation District (OCSD) along with the Orange County Water District (OCWD)further develop a cooperative relationship relating to water reuse. Members of the Singapore PUB have visited Water Factory 21, GWR System construction, and met with District representatives. The letter specifically recommends that a delegation from OCSD and OCWD visit their facilities which are similar to the GWR System to continue the information exchange on water reuse between the three agencies. PRIOR COMMITTEE/BOARD ACTIONS N/A PROJECT/CONTRACT COST SUMMARY Airfare, hotels, and expenses for three NTE $10,000 BUDGET IMPACT ❑ This item has been budgeted. (Line Item: ) ❑ This item has been budgeted, but there are insufficient funds. ® This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION The Singapore PUB has derived great benefit from several visits to Orange County Sanitation District facilities, the GWRS facilities, and the Water District's Water Factory 21. They have expressed appreciation for all that they have learned from these visits. F.No.owdm-0 Agenda aeoan-Sc � � Renud. tonrrzoae Page 1 Book Page 21 The PUB has subsequently developed several advanced treatment water reuse facilities that now provide reservoir augmentation for the drinking water supply. New developments at the PUB, including examination of alternative membrane pretreatment systems, such as membrane bioreactors and a new urban water catchment known as the Marina Barrage, as well as a very successful visitor center and a new training facility known as the Water Hub have put the PUB in a position to offer something in return for the benefits that they gained from visits to Orange County. The PUB is also interested in possible areas for future collaboration on water technology development. The Singapore government has recently announced a significant investment in water research that will enable the PUB to participate as full partners on any joint research projects and potentially be a source of funding for testing of new technologies at OCSD and OCWD. ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS Public Utilities Board letter dated October 1, 2006 RPG:gr Fon No.M-102I �Ynba�CY1-u o.oi.320 amsea +anaooe Page 2 Book Page '_"_ PUB wpipr�ira]f;cmaerL,e.vgtaa.�kv 3 EAnotiarzoos i Mr?WtipL.Anthony President s Obange'Comtty Water District Board ofDirecuns 11 P.O.Box.8300 { Fountain Valley - CA 92728-8300 Dt arAnthony ExdfiaggeDf Vistis-between PUB Singapore and OCWDlOCSD PUB.Singapore and the Orange County Water District (OCWD) and Orange b CatatrySanitation District (OCSD)share a cca mon interest in oat=muse and have had x Umvppoatunity to collaborate in The pasL-on various projects. 2. We would like to develop this cooperation ftather by proposing an_exchange�mf visits between our organizations. As newissues ofirublie concern and new-technological developments ernerge, such. exchange of visitsi would greatly benefit our respective organizations, It could also pave the way for possible joint study and research initiatives on watercuse. 3. For a start, we propose that a delegation from OCWDaad OUSD visit PUB add our facilities in Singapore. The progranune could include visits-to:our Bedok NEWater Visitor Centre where we can show you how we educate the-public on:water reuse,-.the Marina Barrage project.SingSpring Desalination Plant and cur facilities in Wateduk our a tarining centre. Thereafter, a delegation from PUB can visit OCWD and OCSD in,the United States a(a late date. 4. We hope that this proposed "change or visits wood:eveatually lead to a 1!• productive relationship between our organizations.There is a lot we can learn ftom-eac} other.We look forward to your visit to PUB. Yours Sincerely u 1 -_ liAllllY SEAR Director Technologymrd Water fQueiity Offioe PUB Singapore Ems-it:hswy_seah@pub.gov sg F k. P: t f l 5omeset RocE�V50f 31n9epn¢Ele16e RepuC .f s ft. re TeL633386ra F=0313020 WeD4te:+wrw.Wb.gOv.fg r STEERING COMMITTEE M7JngDate To ad.ofoir. 10,25,06 AGENDA REPORT Item Numlkr Item Number 9(a) Orange County Sanitation District FROM: James D. Herberg P.E. Director of Operations and Maintenance SUBJECT: STRATEGIC RISK ASSESSMENT GENERAL MANAGER'S RECOMMENDATION Information Only SUMMARY • In January and February 2006, strategic level risk assessment and mitigation workshops were completed by the District's Executive Management Team and Managers. The aims of the risk assessment and mitigation workshops were to: o Identify and assess strategic and organization-wide risks facing the District o Develop a high level risk register; o Identify mitigation measures that the District currently has in place; o Propose additional mitigation measures that the District considers appropriate to manage; and o Develop an action plan of responsibilities and timeframes for follow-up. • The workshops resulted in a draft Risk Register which identified 35 High, Medium, and Low Level risks. • Staff will present the draft Risk Register to the Steering Committee for discussion. PRIOR COMMITTEE/BOARD ACTIONS NA PROJECT/CONTRACT COST SUMMARY NA H:Nspeegsnds%Steenng Commitleet OOffil tBA0250a g(s)SC AR m Risk Menegement.do: Form No.DW-102-1 Agenda Reoon-SC Deg.WO ddwaea. 1011320W Page 1 Book Page 24 BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION A handout will be provided at the meeting for discussion. ALTERNATIVES NA CEQA FINDINGS NA ATTACHMENTS None H:WepMgentl iStmiing C mmWee=Wk1016.t0=)6 g(a)SCAR m Risk Management 0m Fmm No.M-102-1 nyenm Feyvi-st oeN.no R--,J: ialx Page 2 Book Page 25 STEERING COMMITTEE Meeting Dale i To M.of Dir. tazsrga AGENDA REPORT Item Number I Item Number 9(b)t Orange County Sanitation District FROM: James D. Ruth, Interim General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: November Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in November SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in November: OMTS Committee: 1. Consider EnerTech Agreement 2. Consider Prioritization Support Tool for Gravity Sewer Repairs 3. Consider TASC 05/06 Final Report 4. Consider O&M Sole Source Contracts 5. Consider PAC Testing Contract 6. Consider Asset Management Plan 2006 7. Consider Plants 1 and 2 Water Systems PDC Committee: 1. Ratify Change Order No. 30 for Job No. P1-37, Primary Clarifiers 16-31 and Related Facilities 2. Ratify Change Order No. 14 for Job No. J-77, Effluent Pumping Station Annex 3. Ratify Change Order No. 3 for Job. No. I-2-4A, Bushard Trunk Sewer Rehabilitation 4. Ratify Change Order No. 2 for Job No. I-2-4P, Bushard Trunk Sewer Rehabilitation Pipe Procurement 5. Ratify Change Order No. 2 for Contract No. 7-21, Sunflower Interceptor Manhole Rehabilitation 6. Approve Construction Budget Increase Contract No. 5-62, Realignment and Rehabilitation of Big Canyon Trunk Sewer 7. Approve Construction Budget Increase for Contract No. 2-68, Rehabilitation of District Siphons/Air Jumpers B. Approve Amendment No. 1 to PSA for Job No. P1-71, Headworks Rehabilitation/ Refurbishment Book Page 26 FAHR Committee: 1. Report on Owner Controlled Insurance Programs (OCIP) 2. Report on Benchmark Similar Agencies DOA 3. Consider Joint Campus Security Program PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 H.WeplaQe da4 ttnng CommIleeV lU89(b)UM M AR im Nwer 6d« RehSeE'. BrzONB Page 2 Book Page 27 STEERING COMMITTEE Meeeng Date To De.of Dir. tazvoa AGENDA REPORT from Number Iqn Number 9 Orange County Sanitation District FROM: James D. Ruth, Interim General Manager Originator. Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its October 25, 2006 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their monthly meetings. This allows the Steering Committee the opportunity to review these items and to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the October 25, 2006 meeting: CONSENT CALENDAR 8. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Order the minutes for the regular meeting held on September 27, 2006, to be filed and deemed approved, as mailed b. (1) Ratify Change Order No. 1 to Plant 1, Underground Storage Tank Rehabilitation at Cengen Building, Job No. FE05-32, with Fleming Environmental, Inc., authorizing an addition of$33,570 and 181 additional days, increasing the total contact amount to $145,030 and 231 days; and, (2)Accept Plant 1, Underground Storage Tank Rehabilitation at Cengen Building, Job No. FE05-32, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Fleming Environmental, Inc. C. (1) Receive and file summons and complaint re Butler v. Orange County Sanitation District, Kings County Superior Court Case No. 06CO281, regarding the Petition for Prescriptive Easement, and, (2)Authorize General Counsel to appear and defend the interests of the District. Book Page 28 END OF CONSENT CALENDAR d. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 9. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on September 27, 2006, to be filed. b. Approve a Memorandum of Understanding between the County of Orange, Orange County Water District, Santa Ana Watershed Project Authority and Riverside County Flood Control District for the protection and relocation of the SARI line, in a form approved by General Counsel. Non-Consent Calendar C. Consideration of items deleted from Steering Committee Consent Calendar, if any. 10. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMITS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the regular meeting held on October 4, 2006, to be filed. b. Receive and file Collection facilities O&M Division —Business Practices Reinvention Effort Report dated September 2006. C. Approve a Consulting Services Agreement with Black &Veatch for the Ocean Outfall Booster Station (GOBS) Rehabilitation Assessment Study, Job No. J-99, for an amount not to exceed $175,002. b. Approve Change Order No. 1 to Purchase Order No. 102354 OB for purchase of Ferric Chloride, Specification No. C-2005-247, issued to Kemiron Pacific, for a unit price increase of$76.20 per dry ton for ferric chloride, increasing the total price to $434.00 per dry ton plus tax for an estimated amount of$3,255,000 for the period December 1, 2006 through November 30, 2007. H wecracenmrseenno Co tle�WMI1&q mi or nna rn Ocld a Mar.r.da sensed: eaMa Page 2 Book Page 29 e. Receive and file the 2006, 120-inch and 78-inch Outfalls Inspection Report and 120"178" Port Book reports prepared by Undersea Graphics, dated June 20, 2006. f. Approve the development and implementation of a Compliance Program with the sanitary sewer system Waste Discharge Requirements (WDR) as required statewide by State Water Resources Control Board Order No. 2006-0003-DWQ issued on May 2, 2006. OMTS Non-Consent Calendar g. Consideration of items deleted from OMTS Calendar, if any. 11. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the regular meeting held on October 5, 2006,to be filed. b. Accept Plant No. 1, Plant Water VFD Replacement, Job No. SP-94, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Shasta Electric, LP. C. (1)Approve plans, specifications, and addenda for P1 HR Building Fire Lane Access &Additional Parking, Job No. FE05-17, on file at the office of the Board Secretary; (2) Receive and file bid tabulation; (3) Reject all bids for P1 HR Building Fire Lane Access &Additional Parking; and, (4)Authorize readvertising for P1 HR Building Fire Lane Access & Additional Parking, Job No. FE05-17R. d. Ratify Change Order No. 3 to Headworks Improvements at Plant No. 2, Job No. P2-66, with J.F. Shea Construction, Inc., authorizing an addition of$416,788 and 32 calendar days, increasing the total contract amount to $193,141,700. e. Ratify Change Order No. 29 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of$67,329, increasing the total contract amount to $72,827,486. f. (1) Ratify Change Order No. 1 to Laboratory Rehabilitation, Job No. J-88, with Dalke & Sons Construction, Inc., authorizing an addition of$28,657 and 214 calendar days, increasing the total contract amount to $671,937; and, HWlpMplMeV41001/q LMMlllw)1W8\t%1I.Blc)llel W M61W CUOOC Bm14a.).Upc HenseE:arm Page 3 Book Page 30 (2)Accept Laboratory Rehabilitation, Job No. J-88, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Dalke & Sons Construction, Inc. g. (1) Ratify Change Order No. 12 to Gisler-Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler-Redhill North Trunk Improvements, Contract No. 7-41; and City of Tustin Project Nos. 6106 and 6151 with ARB, Inc., authorizing a deduction of$39,575, reducing the total contract amount to $21,963,535; (2) Ratify a Unilateral Change Order No. 13, authorizing an addition of $439,935, increasing the total contract amount to $22,403,470; and (3) Accept Gisler-Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler-Redhill North Trunk Improvements, Contract No. 741; and City of Tustin Project Nos. 6106 and 6151, as complete, authorizing execution of the Notice of Completion. h. (1) Approve a budget increase of$38,235 for Supplement No. 1 to the 1999 Strategic Plan Final Program Environmental Impact Report, Job No. J40-5, for a total project budget of$946,235; and, (2) Approve Amendment No. 5 to the Professional Services Agreement with Environmental Science Associates, providing for additional environmental services for an additional amount of$5,706, increasing the total amount not to exceed $574,206. PDC Non-Consent Calendar i. Consideration of items deleted from PDC Consent Calendar, if any. 12. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE Fes) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on October 11, 2006, to be filed. In. Approve Amendment No. 1 to the agreement with the State of California, Department of Parks and Recreation, providing for a change to the billing methodology for sewer services for Bolsa Chica State Beach. C. Authorize extension of a service contract with Public Resources Advisory Group (PRAG) for financial advisory services for an additional five-year period effective November 2006. H 1CcrrM9mdCr!5t rung commnec�006�1N11 Bye)Ufl al A%for Woes 6aaN ,7 arc aeNeea:eauae Page 4 Book Page 31 FAHR Non-Consent Calendar d. Consideration of items deleted from FAHR Consent Calendar, if any. 13. LEGISLATIVE AFFAIRS COMMITTEE Legislative Affairs Consent Calendar a. Meeting scheduled for October 10, 2006 was cancelled. Legislative Affairs Non-Consent Calendar b. Consideration of items deleted from Legislative Affairs Consent Calendar, if any. 14. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held on October 9, 2006, to be filed. GWRSSC Non-Consent Calendar b. Consideration of items deleted from GWRSSC Consent Calendar, V any. NON-CONSENT CALENDAR 15. Closed Session PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION N/A H WepraWWMS yCmmi�=1,%QW dA Mh �J.E r+.ae.a:arose Page 5 Book Page 32 ALTERNATIVES N/A CEQA FINDINGS Not a project. ATTACHMENTS N/A 99 �e cmmmneeumaian.ecq ua m ua a amea emwm.�aec Pewee:aaam Page 6 Book Page 33 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018