Loading...
HomeMy WebLinkAbout2006-09 REVISED MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, September 27, 2006, at 5:30 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, September 27, 2006 at 5:30 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Jim Ruth, Interim General Manager Jim Ferryman, Chair Bob Ghirelli, Acting Assistant General Manager Doug Davert, Vice Chair Nick Arhontes, Director of Regional Assets and Carolyn Cavecche, Chair, OMITS Committee Services Tod Ridgeway, Chairman, PDC Committee Jim Herberg, Director of Operations and Darryl Miller, Chairman, FAHR Committee Maintenance Jim Silva, County Supervisor David Ludwin, Director of Engineering Steve Anderson, Past Board Chair Lorenzo Tyner, Director of Finance and Administrative Services Jim Burror, Engineering Supervisor Directors Absent: Norbert Gaia, Information Tech Analyst III Michael Gold, Legislative Affairs Liaison OTHERS PRESENT: John Linder, Engineering Manager Bradley R. Hogin, General Counsel Juanita Skillman, Records Manager Don Hughes Ryal Wheeler, Maintenance Supervisor Gail Garrett, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM FILED No appointment was necessary. IN THE OFFICE OF THE SECRETARY GRANGE nISTRICT (3) PUBLIC COMMENTS OCT 25 2006 There were none. BY (4) REPORT OF THE COMMITTEE CHAIR • Chair Ferryman reported on the status of the SARI line Memorandum of Understanding (MOU)involving the five principal agencies (County of Orange[lead agency], OCSD, SAWPA, OCWD, and Riverside County). It is scheduled for consideration in October by the governing boards of each of the five agencies and our October Steering and Board agenda for approval. The MOU outlines roles and responsibilities for the design, construction, and financing of the project and development of a financial plan to pay for the project. r Minutes of the Steering Committee Page 2 September 27, 2006 The joint Policy Committee made up of board members and GMs of each of the agencies will give policy direction and devise a financial plan; and the Technical Committee will oversee and direct the technical work at the direction of the Policy Committee The principals will meet sometime in the next two weeks to begin discussions. Chair Ferryman, Director Darryl Miller, General Manager Jim Ruth and Acting General Manager Bob Ghirelli will attend. • Chair Ferryman announced the upcoming committee meetings for October. A workshop will be held on Wednesday, October 18 at 5 p.m. to discuss GM's goals, as well as Board and Committee functions. • A corporate table has been reserved at the 2007 Economic Forecast Conference for Thursday, October 26, 2006 at the Hyatt Regency, in Irvine. Contact Gail Garrett if you wish to attend. (5) REPORT OF GENERAL MANAGER a. Status Report Interim General Manager Jim Ruth reviewed activities included in his September Status Report. • Bob Ghirelli has assumed his responsibilities as Acting Assistant General Manager. • The OCSD/OCWD Joint Campus report is scheduled for the October Steering and Board. • The first phase of mid-Management training has been completed. • A draft document of the Succession Plan is being distributed for comment and a report scheduled for the October FAHR Committee. • Meetings with Union representatives have been scheduled to discuss time frames for formal negotiations. • The revised Nepotism policy is more comprehensive and defines the authority of the General Manager. It was approved at the September FAHR Committee meeting. b. Legislative Affairs Michael Gold provided a legislative update on the Design-Build bill and outlined the key elements of Bighorn decision. • The Design-Build bill has died due to the Inclusion of a provision by the public employee unions. Mr. Gold said we can introduce a bill at the beginning of the 2007 Legislative Session which will probably pass quickly since the local unions have already signed-off on the contracting and training provisions. • Director Anderson asked if staff was following the Bighorn decision related to Proposition 218 and water rates. Director Miller expressed the importance of the decision on his agency's setting of water rates and requested additional information from General Counsel. C. Interplant Gas Line Shutdown Minutes of the Steering Committee Page 3 September 27, 2006 Jim Herberg said the District interplant gas line does not meet Department of Transportation (DOT) physical and administrative requirements. He recommended decommissioning the line to get out of non-compliance with DOT regulations. Mr. Herberg indicated that it would cost about$50,000 for a contractor to perform work to decommission the line, and that preparation of contract documents and bidding the work would extend our non-compliance by at least three months. Therefore, in the interest of time, staff is recommending that the work be contracted to Jamison Engineering as a sole-source. Jamison Engineering has performed similar work on the gas line in the past and can mobilize immediately. Following a lengthy discussion re costs and possible consequences, Committee members concurred with staffs recommendation to decommission the line now to come into compliance with DOT requirements. While the line is out of service, staff will assess whether to re-commission the line in the long-term. (6) REPORT OF GENERAL COUNSEL In response to a request for clarification at the last month's meeting, General Counsel Brad Hogin said that lobbyist contracts cannot be based on percentage. (7) CONSENT CALENDAR ITEMS a. The minutes of the August 23, 2006 Steering Committee meeting were approved as drafted. END OF CONSENT CALENDAR (8) ACTION ITEMS a. MOVED, SECONDED AND DULY CARRIED: Direct staff to proceed with preparing California Environmental Quality Act documentation and conducting necessary public meetings for the annexation of nine remaining islands within the Orange County Sanitation District. b. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 06-21, Declaring Support of Proposition 1 E. Directors Carolyn Cavecche and Doug Davert opposed. (9) INFORMATIONAL ITEMS a. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. b. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. Minutes of the Steering Committee Page 4 September 27, 2006 (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY David Ludwin, Director of Engineering, reported that the CIP review will be performed by the American Society of Civil Engineers at a cost of$26,000. A report will be forthcoming by the end of the year. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, October 25, 2006 at 5 p.m. A Legislative Goal Setting Workshop will be held prior to the Steering Committee meeting at 2:30 p.m. The next Board Meeting is scheduled for Wednesday, October 25, 2006 at 7 p.m. (14) CLOSED SESSION There was no closed session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:20 p.m. Submitted by: ail Garrett Steering Committee Secretary HbbpN M.151eeNp CwrvnMwltC[dWMvh,IWY]C65LM..O T5..O Risk Assessment Criteria -Risk Ranking Matrix, Likelihood and Consequence Descriptors ^\ Risk Ranking Matrix z 3 4 5 Rare Unlikely Possible Likel Almoel CetLin 5 Medium High Catastro hic 4 Nledmm High High Major 3 Moderate Lox Medium Medium High High 2 Minor Low Low Medium Medium Medium Insignificant Likelihood Descriptors Likelihood Frequency company I industry experience Certain Consequence expected to occur in most cases Happens several 4mes per year. 4 Likely Consequence will probably occur in most cases Has hapcenetl at OCSD or happens yearly 3 Possible Consequence should occur at some time Has occurred In OCSD Ware.Not uncommon across our industry 2 Unlikely Consequence could occur at sometime Has hap,aned before in our industry. 1 Rare COnsepuence may occur order exceptional circumstances Never heartl or in our industry.but possible,Has haparmed In other industries. Consequence Descriptors Insignificant Minor Moderate Major Catastrophic Health B Safety First aid only Medical treatment irymes Lold the Injury. Shale finality apern severe MUifd.uulnies m Permanent disadLry to ra l irtevepandid dlsablhlylsl. people. Environment Negligible harts that LoodUed environmental harm, Environmental narm.amverable. Model lerm envnonmentat harm Significant tong perm harm that is hot acoverable. s of immediately contained& significance. recoverable. Release with no harm Release In immediate surroundings Harm that cannot bpi Immediately produced le. that is recoverable l<tyrl Long term impact(spyrs). community Community Repealed community complaints Repealed community complaints Public exposurein regional hall Public exposure in national or international media. Reputation monplaml resolved meaning management pestered requiring management response. resting Impacts credibility with Board. procedures. One time public exposure in local Significant publ¢exposure In meda or word of mouth. Iddag enema Compliance Insigmficant non Minor non-compliance with Noncompbance with moderate Breach of)menses.legislation. Events resulting In suspended or severely reduced Legal compliance with external standard or operating potential for impact a oe-ell regulation or mpmlea non- Operations. Internal operational procedure with low,potential for non compliance win permit or compliance with high potential for procedure do impact license. Prosecutor standard [iseetlProperly, Insignificant Minor property damage Moderate property damage Major property damage Extreme asset damagel destruction damage property damage Financial Small operational Up to$100.000-1M. Sim 10M. $tom-loom. stream Impact<$100.000. tiORANGE COUNTY SANITATION DISTRICT ^ NOTICE OF MEETING v,n�esz 2411 ea„ Mil: L2141 eseaass STEERING COMMITTEE Itulllnq emlreu: PO W1 F.0 Fla Mmnvena, fA ORANGE COUNTY SANITATION DISTRICT ez7za-s,27 emrt ad wane. 10944 ells Fountain Palleyh,,,rA fA 92708a01e WEDNESDAY Meatier ^�t6 SEPTEMBER 27, 2006 - 5:30 P.M. Cklee Mahan DISTRICT'S ADMINISTRATIVE OFFICES S.Bet 10844 ELLIS AVENUE nT"'B65 FOUNTAIN VALLEY, CALIFORNIA 92708 Fountain veil., Fullerton `''a`"a" rxave www.ocsd.com 4mmngiun rma b•Wne L.Hah+a L. nlma LIA' Nawpan i rx 8.,sih Bann.Orwnga The regular meeting of the Steering Committee of the Panama Board of Directors of the Orange County Sanitation District, sent.lure Baal sea.:h will be held at the above location, date and time. b antnn iueGn ✓ a Mort.. Linda vun0 et Crenre .leery cj.e cte Costs Mass Midway 1 rty Water Cletrh:u rvin.Ranch To maintain world-class leadership in wastewater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, September 27, 2006 Wednesday, October 25, 2006 'Wednesday, November 15, 2006 *Wednesday, December 20, 2006 Wednesday, January 24, 2007 Wednesday, February 28, 2007 Wednesday, March 28, 2007 Wednesday, April 25, 2007 Wednesday, May 23, 2007 Wednesday, June 27, 2007 'Wednesday, July 18, 2007 'Tentatively rescheduled from regular fourth Wednesday. H:Wep0agenda\Steering Committee\2006V.leetlng Dates Fonn2.doc STEERING COMMITTEE (1) Roll Call: Meeting Date: Seotember 27. 2006 Meeting Time: 5:30 p.m. Meeting Adjourned: P.M. Committee Members Jim Ferryman, Board Chair................................................._ — DougDavert, Vice Chair.....................................................— — Darryl Miller, FAHR Committee Chair.................................— — Carolyn Cavecche, OMTS Committee Chair.......................— Tod Ridgeway, PDC Committee Chair................................— — Jim Silva. Supervisor..........................................................— _ Steve Anderson, Past Board Chair.....................................— Others Brad Hogin, General Counsel Don Hughes Staff Present Jim Ruth, Interim General Manager Bob Ghirelli, Acting Assistant General Manager Nick Arhontes, Director of Regional Assets &Services Jim Herberg, Director of Operations & Maintenance David Ludwin, Director of Engineering Patrick Miles, Director of Information Technology Ed Torres, Acting Director of Technical Services _ Lorenzo Tyner, Director of Finance &Administrative Services Gail Garrett, Committee Secretary Other Staff Present Michael Gold, Legislative Affairs Liaison c: Lenora Crane Kwephagenda\steering CommitteeT006kOlhRoll Call Sheet Fom.3.doc AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, SEPTEMBER 27, 2006 AT 5:30 P.M. Please note later start time. Dinner will not be served. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California www.ocsd.com (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS (4) REPORT OF COMMITTEE CHAIR a. Board/Committees Workshop —October 18 (5) REPORT OF GENERAL MANAGER a. Monthly Status Report b. Legislative Affairs Update C. Interplant Gas Line Shutdown (6) REPORT OF GENERAL COUNSEL (7) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the August 23, 2006 Steering Committee meeting. END OF CONSENT CALENDAR Consideration of items deleted from Consent Calendar, if any. (8) ACTION ITEMS a. Direct staff to proceed with preparing California Environmental Quality Act documentation and conducting necessary public meetings for the annexation of nine remaining islands within the Orange County Sanitation District. Book Page I -2- September 27, 2006 Agenda b. Recommend to the Board of Directors to adopt Resolution No. OCSD 06-21, Declaring Support of Proposition 1 E - Disaster Preparedness and Flood Prevention Act of 2006. (9) INFORMATIONAL ITEMS a. Review Agenda Items scheduled to be presented to Committees in October (Information item only) b. Review and consideration of Agenda Items for Board of Directors Meeting of September 27, 2006 (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (13) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, October 25, 2006. The next Board Meeting is scheduled for 7 p.m., Wednesday, October 25, 2006. (14) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to(a)purchase and sale of real property; (b)matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (15) ADJOURNMENT Book Page -3- September 27, 2006 Agenda Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the Districts Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Steering Committee on specific agenda items or matters of general interest. As determined by the Chair,speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation,and unless a particular item is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any Items on the agenda, Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. Committee Chair. Jim Ferryman (714)283-5910 ext. 123 Interim General Manager: James D. Ruth (714)593-7110 General Counsel: Brad Hogln (714)564-2606 Committee Secretary: Gail Garrett (714)593-7101 (714)968-4389 (Fax) E-mail: ggama2@ocsd.com H:10EpPgGENM15T ING GOKWMT !WB`M'O] W AGENDA NON FOW0.000 Book Page 3 MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, August 23, 2006, at 5 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday,August 23, 2006 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Bradley R. Hogin, General Counsel Jim Ferryman, Chair Joe Forbath, Counsel Doug Davert,Vice Chair Carolyn Cavecche, Chair, OMTS Committee Tod Ridgeway, Chairman, PDC Committee STAFF PRESENT: Jim Silva, County Supervisor Jim Ruth, Interim General Manager Steve Anderson, Past Board Chair Nick Arhontes, Director of Regional Assets and Services David Ludwin, Director of Engineering Directors Absent: Lorenzo Tyner, Director of Finance and Darryl Miller, Chairman, FAHR Committee Administrative Services Jeff Reed, Human Resources Manager Rich Castillon, Information Technology Manager Juanita Skillman, Records Manager Karen Ramirez, Intem Gail Garrett, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR Chair Ferryman reported that Bob Ghirelli, Acting Assistant General Manager, was recovering from emergency surgery and would be returning to work in a couple of weeks. He met with Congressman Campbell who expressed general support for our Federal priorities Book Page 4 Minutes of the Steering Committee Page 2 August23, 2006 and a willingness to support our requests for additional money for secondary treatment, GW RS, and the SARI line. The committee calendar was reviewed for the month of September. The PDC meeting will be held at Plant 2 on September 14, immediately following a tour of construction sites which will begin at 4:30. It was also noted that the CIP Workshop would be rescheduled for a future date. (5) REPORT OF THE GENERAL MANAGER Interim General Manager Jim Ruth reviewed activities included in his August Status Report. • Staff is reviewing reports submitted by consultants on the Joint Campus Study. Recommendations will be brought to Steering for the Board's consideration next month. • Mr. Ruth will meet with Virginia Grebbien, General Manager, OCW D, next Monday to discuss the new Visitors Center, Lab, and the Open Campus concept. • The new Performance Evaluation program for management has been put into practice and evaluations completed. Goals and objectives have been submitted for the coming year. • Executive management held a retreat at the Huntington Beach Public Library on August 16 to review management goals for the year and ensure they are in alignment with the Board's goals. They will follow up with the Profession of Management training for middle management. • Jeff Reed and his staff have worked hard to develop the Succession Management Plan. The first draft was provided to employees in an effort to elicit their input. The final document will be presented for the Board's consideration next month. Mr. Ruth assured Board members that the goal is to promote from within when possible, as well as recruit from outside sources through an open competitive process. • An Open House was held on August 22 for contractors, construction management firms,and subcontractors to make them aware of the upcoming construction bids totaling $540 million. David Ludwin, Director of Engineering, said that 80 individuals from 63 companies attended. He informed that Contract Administration staff was present to address bond insurance questions. • Michael Gold, Legislative Affairs Liaison, provided an update on the proposed Design- build legislation granting OCSD the ability to utilize design-build specifications on projects over$10 million. Senator Joe Dunn has agreed to carry the bill (SB 92). Senator Ackerman has assisted in moving our legislation and supports OCSD's efforts to secure design-build authorization. Michael will provide additional information as it becomes available. (6) REPORT OF GENERAL COUNSEL In response to Director Crandall's request for clarification at the July Board meeting as to whether consultant contracts can lawfully be based on percentage, General Counsel Brad Hogin explained there was not a general prohibition but that, depending on the context, one may have a problem. Mr. Hogin will provide further clarification at next month's meeting re specific rules for lobbyists. Book Page 5 Minutes of the Steering Committee Page 3 August23, 2006 (7) CONSENT CALENDAR ITEMS a. Approve the minutes of the July 19, 2006 Steering Committee meeting as drafted. MOTION: It was moved,seconded and duly carried to approve the recommended actions for items specified as 7(a) under Consent Calendar. END OF CONSENT CALENDAR (8) ACTION ITEMS Michael Gold gave an update to a bill that was discussed at the Legislative Affairs Committee meeting eariier that month. Since this meeting,AB 573 (Wolk) had passed out of the Senate and on to the Governor's desk for signature or veto. Staff had already instructed the lobbyists to request a veto and letters were sent to the Governor's office. Gold explained that the bill was likely to be signed into law because no votes against the bill were registered. Director Ridgeway asked if the bill would have a major impact on District operations, Brad Hogin responded that he did not think it would impact the District significantly. a. Adopt positions on legislation as listed on the Legislative Bill Tracking Matrix, dated August 10, 2006. b. Amend Legislative Platform to include new procedures for taking positions on legislation. MOTION: It was moved,seconded and duly carded to approve the recommended actions for items specified as B(a)and (b). (9) INFORMATIONAL ITEMS a. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. b. The agenda Items scheduled to be presented to the Board at tonight's meeting were reviewed. (10) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING Book Page 6 Minutes of the Steering Committee Page 4 August 23, 2006 There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, September 27,2006 at 5 p.m. The next Board Meeting is scheduled for Wednesday, September 27, 2006 at 7 p.m. (14) CLOSED SESSION The Committee convened at 5:40 p.m. in Closed Session, pursuant to Sections 54956.9(b), (b)(3)(3), 54957(b)(1)to discuss two matters. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:45 p.m., the Committee reconvened in regular session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:45 p.m. Submitted by: i Gail G nett Steering Committee Secretary H:emsw.�.�wM m,,.nn..vaarvem,rtnmxmescwNa..anaFi.sex Book Page 7 STEERING COMMITTEE Meenng Date To ad.of Dir. o9maw AGENDA REPORT iem a Item Numbe a(a) Orange County Sanitation District FROM: David A. Ludwin, Director of Engineering Originator: Jim Burror, Engineering Supervisor SUBJECT: COUNTY ISLAND ANNEXATION AND CEQA DOCUMENTATION, PROJECT NO. 07-61 GENERAL MANAGER'S RECOMMENDATION Direct staff to proceed with preparing California Environmental Quality Act documentation and conducting necessary public meetings for the annexation of nine remaining islands within the Orange County Sanitation District. SUMMARY • The Orange County Sanitation District (Sanitation District) has budgeted a project to annex the last few areas surrounded by the Sanitation District's service area. • The proposed annexations include nine areas with a total acreage of approximately 8,922 acres. These unincorporated areas of Orange County are contained in a Map attached to this Agenda Report and include: • Anaheim Hills area (Mohler Drive) (33 acres - 19 residential lots) • Boise Chica Area (1,680 acres—open space reserve) • City of Orange area (Crest De Ville Road) (142 acres—81 residential lots) • Cowan Heights (160 acres— 154 residential lots) • Lemon Heights (115 acres— 70 residential lots) • Orange Park Acres (831 acres— 332 residential lots) • Seal Beach Naval Weapons Station (5,101 acres—military) • Upper Blind Canyon (860 acres—open space reserve) • Yorba Regional Park (0.3 acres— 1 County of Orange structure) • Annexation to the Sanitation District will mean that current and future uses of land will have access to regional sewerage and treatment services. The underlying goal is to reduce the potential for public health impacts associated with groundwater contamination from septic tanks by providing an option to abandon failing septic tanks, and minimize new future septic tank installations. • Another goal is to reduce the cost and time required to issue connection permits for these areas. Today, property owners spend about $4,000 per parcel on administrative annexation fees. They also are required to wait up to one-year while the annexation is processed by the Sanitation District, the County of Orange, and the State of California. rams ra.vxnax, ABS'^W flKa1-$C �'� RP+S[E. 11 aRCCa Page 1 Book Page 8 By processing all nine areas together, these fees could be reduced to $300 to $400 per parcel and connections permits could be issued in a few days. • The California Environmental Quality Act (CEQA) documentation is required and annexation process is estimated to take up to 18 months to complete. • Residents in one of the nine areas in unincorporated Orange County near the City of Orange, known as Orange Park Acres, have requested that the Sanitation District become their local sewer agency. This is because the City of Orange thus far has refused to provide local sewer service to the area. The Statewide Waste Discharge Requirements would require the Sanitation District to prepare an Ordinance to allow the Sanitation District to charge residents for local sewer services. A new Ordinance for collecting local sewer service fees could be completed by July 2007. PRIOR COMMITTEE/BOARD ACTIONS None PROJECT/CONTRACT COST SUMMARY This item has been budgeted in the Fiscal Year 2006-07 Budget for$250,000. No budget or contract changes are being requested. Costs for this project will be recovered from each property owner who requests a connection permit. BUDGETIMPACT ® This item has been budgeted. (Line item: Section 8 — Page 40) ❑ This item has been budgeted, but there are insufficient funds. ❑ . This item has not been budgeted. ❑ Not applicable (information item) No budget or contract changes are being requested. ADDITIONAL INFORMATION Annexation Cost Information The project budget is $250,000. Processing approximately 650 properties at one time will cost approximately $380 per parcel. Costs associated with the annexation proceedings are reimbursable and will be collected at the time a sewer connection is requested by a property owner. The current cost to process individual annexations fees is approximately$4,000. The anticipated costs for the nine areas, including Sanitation District staff costs, are as follows: 1. CEQA Documentation ($111,250) 2. Map and Legal Description Preparation ($75,000) 3. OC and State LAFCO Annexation Processing ($50,000) 4. State Board of Equalization Processing ($13,750) Folm No.OW 10b1 AwU R000 l-SC M0,� Renseo: W,00w Page 2 Book Page 9 CEQA Documentation and Costs It is anticipated that an Environmental Impact Report (EIR)will be necessary for the annexation proceedings. This is to support the discretionary actions by each Board (County and State) required to approve the annexation. Map and Legal Description Preparation Costs A licensed Surveyor must prepare a map and legal description for the areas to allow the responsible agencies to modify the legal description for the Sanitation District's boundary. OC and State LAFCO Annexation Processing and Costs The Orange County and State Local Agency Formation Commission (OCLAFCO) charge for processing annexations. These fees cover public hearings and staff resources to process the annexation. State Board of Equalization Processing and Costs The State Board of Equalization charges for processing annexations. These fees cover staff resources to process the annexation and modify tax related collections, as necessary. Local Sewer Services and Costs Local sewer services logistics and casts vary depending on whether a local sewer agency has been identified, or not. City/Special District Local Sewer Service Areas Six of the nine areas have an identified local sewer agency, either a City or a Sanitary District,which recognizes that they are responsible for providing local sewer service in the areas. These six areas include the following: 1. Anaheim Hills area (Mohler Drive) (33 acres - 19 residential lots) 2. Bolsa Chica Area (1,680 acres—open space reserve) 3. City of Orange area (Crest De Ville Road) (142 acres—81 residential lots) 4. Seal Beach Naval Weapons Station (5,101 acres— military) 5. Upper Blind Canyon (860 acres —open space reserve) 6. Yorba Regional Park (0.3 acres — 1 County of Orange structure) These agencies will be responsible for all costs associated with providing local sewerage services to these areas. Orange County Sanitation District Local Sewer Service Areas Two of the nine areas are surrounded by defunct County Maintenance Districts operated by the Sanitation District. These two areas are known as Cowan Heights and F..Na.bN.1@.1 R9aN+Pepv1-SL PeuifN: 9'//.ON Page 3 Book Page 10 Lemon Heights and are located in unincorporated Orange County north of the City of Tustin. There is no other sewer agency in position to provide sewer service in the area. Currently, local sewers are constructed by developers and landowners requesting sewer service. Over the next 18 months, agreements and ordinances will need to be prepared to allow the Sanitation District to collect local sewer service fees as a part of these annexation efforts. The Sanitation District staff is currently developing a plan for assessing costs for all the old County Maintenance Districts, as well as these areas to be annexed. This plan is expected to be completed by Spring 2007. No Identified Local Sewer Service Provider Areas One of the nine areas, Orange Park Acres, does not have an identified local sewer agency, either a City or a Sanitary District, which recognizes that they are responsible for providing local sewer service in the areas. Orange Park Acres is located in unincorporated Orange County near the City of Orange (City). The City and County of Orange have been discussing an annexation of Orange Parks Acres to the City for the past several years. The City issued a letter on February 21, 2006, stating that sewer services will not be extended into Orange Parks Acres after July 1, 2006. Until July 1, 2006, the Sanitation District had been operating under a 1983 Memorandum of Understanding (MOU)with the City to allow the City to extend sewer service in Orange Park Acres. This MOU was designed to cause the residents in Orange Park Acres to annex into the City and into the Sanitation District. Currently, the County of Orange's General Plan designates the County of Orange as the local sewer service provider for all unincorporated county areas. However, in the early 1980s the County of Orange turned over all of its County Sewer Maintenance Districts to the Sanitation District. Since then, the County of Orange has limited itself to issuing septic tank permits in an unincorporated portion of the County. Orange Park Acres was not contained within one of those County Maintenance Districts. Subsequent to issuance of the City's February letter, the City contacted the County of Orange's Chief Executive (CEO) Officer's Office again to discuss the possibility of the County leading an annexation effort and providing funds to install/upgrade all types of infrastructure for Orange Park Acres. The County of Orange CEO's Office has requested the Sanitation District to proceed with annexation of Orange Park Acres and establish a local sewer service provider for the area rather than wait for the County of Orange or the City to work out a resolution. Since June 2006, the Sanitation District and County CEO's Office staffs have met with the OPA community leaders to discuss the following: 1. Annexation to the Orange County Sanitation District 2. Establishing a local sewer agency 3. Understanding the current jurisdiction of the City in unincorporated areas Page 4 Book Page I I 4. Funding mechanisms for providing sewer infrastructure At this time, the residents of Orange Park Acres are requesting that the County of Orange and Sanitation District work together to provide local sewer service. This would include the following: 1. The County of Orange would establish an Assessment District to fund sewer infrastructure. 2. Establishing the Sanitation District as the local sewer agency. (This would include developing funding mechanisms, agreements and ordinances to allow the Sanitation District to fund local sewer services similar to services provided by the Sanitation District in the City of Tustin.) ALTERNATIVES 1. Do not proceed with the nine large scale annexations. 2. Proceed with large scale annexations for a select number of areas. CEQA FINDINGS CEQA documentation is required for the annexation process. Preparing necessary CEQA documents is proposed to be completed with this annexation process. ATTACHMENTS OCSD Proposed Annexations Map DAL:JB:sa HMIgIonaMgenda Oran RepoM5 Steenng CommitteeV neubon A 6-10-06.doc Fo m No.ow.,oal AgenUa gew-SC RexyN. 9A(NJG Page 5 Book Page 12 City of Orange Orange Park Area Yorba Regional Park Acres Anahiem Hills Area La Habra Brea Seal Beach j� [ Naval Fwrerton amnli f3 naa Linda Weapons �! 0 Station a, Pena u Ananei Cypress — P. sAlam ' an Grange Upper Blind G"en.nmw Canyon weannin Cowan Area Heights Santa Ana Lemon ou "n Valve T.I.a Heights New 1 BolsaChica HvnitnglanBeach costa Mes Iry ne Lake Forest Retlaradl Rare 2 ewpcd Bea Mason Viejo Pacific Ocean rejn Puna H" na Bea Laguna Nipua w e S n Jul, capist o i OCSD Proposed Annexations Map 6gm r res 0 OLSD 9oapary chi Elou anes nev4an "••••••^• Freeways wale(Features Book Page 13 STEERING COMMITTEE MeetingR7W TD o6 91 ied.7/W&Dr. o9 / O AGENDA REPORT Iem Ie Nu 10(b) mbff 8((b)b) Orange County Sanitation District FROM: Robert P. Ghirelli, Acting Assistant General Manager Originator. Michael Gold, Legislative Affairs Liaison SUBJECT: Support of Proposition 1 E GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 06-21, Declaring Support of Proposition 1E. SUMMARY Proposition 1 E is part of the Governor and Legislature's overall infrastructure package that was approved in May of this year and allocated $4.1 billion as follows: Central Valley flood control repairs and improvements $3 billion Flood control subventions $500 million Stormwater management $300 million Flood protection corridors and b asses $290 million The area of most significance to OCSD is the "Flood Control Subvention" amount because it impacts the SARI line. If approved, the County of Orange Flood Control District (OCFCD) would receive approximately$120 million in subvention funds. The County has already agreed that these funds would be used to fund its portion of the SARI line relocation. The other area of possible significance to the District is the $300 million allocated to stormwater management. This amount could be used as a source of grants for future district projects. As stated in the enabling legislation, the funds should be used (emphasis added): is "...to manage stormwater runoff to reduce flood damage and where feasible, provide other benefits, including groundwater recharge, water quality improvement, and ecosystem restoration." If passed, these funds would be available on a competitive basis, probably through the Regional Water Quality Control Boards. Fenn No.DW-1e3 ngen -66 OeDt'3211 Revised 9/1d'. Bl1 B1300fi Page 1 Book Page 14 Clearly, Proposition 1E would provide an benefit to OCSD because with its passage, a large portion of the funding for relocating the SARI line would be in place and the County has indicated its preference to use local, rather than Federal dollars. Of the bond measures, Proposition 1 E has very little organized opposition (some of the other infrastructure measures are opposed by Republicans) so taking a position in support of Proposition 1 E would not be too controversial. Moreover,just this month the Public Policy Institute conducted a poll of California voters revealing voters favor Proposition 1E: • Prop. 1E (Levees/Flood$4.09b) Yes: 56% No: 35% PRIOR COMMITTEE/BOARD ACTIONS The Legislative Affairs Committee recommended support of Proposition 1E at the September 12, 2006 meeting. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line Item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS Proposed Resolution FOm,N0.DW-102 Agenda Repot-SC Deo 320 Revised'. 9I1611006 Page 2 Book Page 15 RESOLUTION NO. OCSD 06-21 A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT DECLARING SUPPORT OF PROPOSITION 1E WHEREAS, Proposition 1 E, the Disaster Preparedness and Flood Prevention Act of 2006, is a statewide ballot measure that will go before California voters on the November 2006 ballot; and WHEREAS, Proposition I is part of a $37 billion infrastructure package approved by the Legislature and signed by Governor Schwarzenegger in May; and WHEREAS, if approved by voters, Proposition I would authorize $4.1 billion in general obligation bonds to make critically needed improvements to California's levee system and better protect the state from Hurricane Katrina- style flooding; and WHEREAS, Proposition 1 E would provide $3 billion to improve and maintain levees and other flood control facilities in the Central Valley and the Sacramento-San Joaquin River Delta, an area increasingly vulnerable to large- scale levee failure that could leave more than 23 million Californians without a key water supply source; and WHEREAS, Proposition 1 E would provide $500 million to help fund the state's share of local flood control projects outside the Central Valley for the next 10 years, including $120 million to Orange County for the relocation of the Santa Ana River Interceptor(SARI) line; and WHEREAS, Proposition 1 E would provide $290 million for new levees, flood corridors and bypasses, as well as for completion of flood hazard maps and much-needed floodplain mapping; and WHEREAS, Proposition 1 E would provide $300 million in grant funding for local projects to control stormwater runoff consistent with integrated regional water management efforts; and WHEREAS, passage of Proposition 1 E would ensure that critical investments are made in flood control projects and facilities to help protect communities and infrastructure from destructive floods; Book Page 16 NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the Orange County Sanitation District formally supports Proposition 1 E on the November ballot. PASSED AND ADOPTED at a regular meeting held September 27, 2006. Chair ATTEST: Board Secretary Book Page 17 STEERING COMMITTEE MaetinB Date I To ad.or Mr. O 27106 AGENDA REPORT Itern Number Hen N=W 9(a) Orange County Sanitation District FROM: James D. Ruth, Interim General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: October Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in October SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in October: OMTS Committee: 1. Report on Effectiveness of the OP Nerissa 2. Consider Plant 2 Portable Odor Control 3. Consider Odor Control Policy 4. Receive and File Collection Facilities O&M Division - Business Practice Reinvention Effort 5. Report on Impact of SWRCB's WDR Program for Sewers on OCSD's Current Sewer System Management Plan (SSMP) 6. Consider J-99 OOBS Rehabilitation Assessment Study Consultant Agreement 7. Report on Level of Service 8. Receive and File Asset Management Plan 9. Consider Compliance Program for new State Regulations 10. Consider Change Order to Ferric Chloride Contract PDC Committee: 1. Ratify Change Order Nos. 12 and 13 and File Notice of Completion for Contract No. 7-36, 7-39, & 7-41, Gisler-Redhill Trunk Improvements 2. Ratify Change Order No. 1 for Job No. J-88, Plant No. 1 Laboratory Rehabilitation 3. Ratify Change Order No. 29 for Job No. P1-37, Primary Clarifiers 16-31 and Related Facilities 4. Approve Amendment No. 5 to PSA for Job No. J-40-5, 1999 Strategic Plan 5. Approve a Construction Budget Increase for Contract No. 7- 32-1, Gisler-Redhill Trunk Sewer Relocation - Phase 1 Book Page 18 6. (1)Approve Bid Documents; (2) Receive and File Bid Tab; (3) Reject All bids; and (4) Authorize Readvertisement of Project for Job No. FE05-17, HR Building Fire Lane Access and Additional Parking 7. Approve Final Closeout Agreement for Job No. SP-94, Plant No. 1, Plant Water VFD Replacement FAHR Committee: 1. Consider Succession Management 2. Report on Benchmark similar agencies for EMT & Mgrs DOA 3. Report on Owner Controlled Insurance Programs for the District 4. Consider Strategy for Obtaining Insurance Broker of Record Requests for Proposal 5. Consider Amendment to Bolsa Chica State Beach Agreement 6. Report on Shopping Center Mixed Use Analysis 7. Consider Financial Advisor Contract Renewal PROJECTICONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 H WpNpeMZVSt n0 Coim,t�927M%a)L11 d A0. f1 Od.E> .6 gevuE'. WOW Page 2 Book Page 19 STEERING COMMITTEE a Ue gDam To ad.ofDil 09/27/06 AGENDA REPORT Iffin (b) IenNunEar snt Orange County Sanitation District FROM: James D. Ruth, Interim General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its September 27, 2006 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the September 27, 2006 meeting: CONSENT CALENDAR 8. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Order the minutes for the regular meeting held on August 23, 2006, to be filed and deemed approved, as mailed b. (1) Receive and file petition from Charles J. Walker requesting annexation of 1.988 acres to Orange County Sanitation District in the vicinity of Brier Lane and Highcliff Drive in an unincorporated area of Orange County; and, (2)Adopt Resolution No. OCSD 06-19, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD 57—Walker Annexation). C. (1) Receive and file petition from Michael and Virginia Rue requesting annexation of 1.06 acres to Orange County Sanitation District in the vicinity of Skyline Drive and Reservoir Road in an unincorporated area of Orange County; and, Book Page 20 (2)Adopt Resolution No. OCSD 06-20, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD 58 — Rue Annexation). b. Adopt Resolution No. OCSD 06-24, Levying Assessment Installments in lieu of the Payment of Sewer System Capital Facilities Capacity Charges Incidental to the Connection of Assessor's Parcel No. 503-301-04 and 502-232-06 to the Sewer System END OF CONSENT CALENDAR e. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 10. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on August 23, 2006, to be filed. b. Adopt Resolution No. OCSD 06-21, Declaring Support of Proposition 1 E. Non-Consent Calendar C. Consideration of items deleted from Steering Committee Consent Calendar, if any 11. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE OL MTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the regular meeting held on September 6, 2006, to be filed. b. (1) Ratify approval of Amendment No. 1 to the sole source agreement with UC Riverside for the project titled "Seasonal Evaluation of Reproductive Status and Exposure to Environmental Estrogens in Hornyhead Turbot at the Municipal Wastewater Outfall of Orange County", for an additional amount of$50,000 for year two of the contract, for a total amount not to exceed $100,000; and, (2) Approve an extension to the contract for year three for said project for an additional amount of$50,000, for a total amount not to exceed $150,000. H'.W,p gMda%Sleving Cm jt.b W60g` 70 N01 Wlal Alb W Sept B *ar.?Wc Hmaaa'. WOO Page 2 Book Page 21 C. (1)Authorize the General Manager to accept a $76,098 credit for Trunkline Chemical Treatment Strategy in the Miller-Holder, Knott and Baker-Gisler Trunklines from U.S. Peroxide, LLC; and, (2)Authorize the General Manager to utilize up to$60,100 of the $76,098 credit for the relocation of the chemical dosing tank to be completed by U.S. Peroxide, L-C. d. Approve a Consulting Services Agreement with TMV Systems Engineering, for Process Control System Historical Replacement, Specification No. CS-2006-281BD, providing technical consulting, implementation support and software purchase, in the amount of $357,902, and a contingency of$17,098 for a total amount not to exceed $375,000. e. Authorize the re-appropriation of$450,000 from Biosolids Production Siting Study, SP-105; Environmental Compliance Assessment Program, SP-104; and, Odor Control Study, Job No. P2-95, approved projects in the FY 06-07 CIP, to fund the FY 06-07 Research Program projects not included in the current CIP. OMTS Non-Consent Calendar f. Consideration of items deleted from OMTS Calendar, if any. 12. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the regular meeting held on September 14, 2006, to be filed. b. Receive and file the Collection System Strategic Plan Update dated April 2006, prepared by MWH Americas, Inc. for the Collection System Model and Strategic Plan Update, Job No. J-101. C. Item Removed d. (1) Ratify Change Order No.1 to Plant No. 2, Utility Corridor, Parking and Pump Station for Contractor Staging, Job No. P2-66-3, with Denboer Engineering and Construction, Inc., authorizing an addition of$37,762 and 159 calendar days, increasing the total contract amount to$1,360,762; and (2)Accept Plant 2, Utility Corridor, Parking and Pump Station for Contractor Staging, Job No. P2-66-3, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. HMeplpepa�9eeugtmm'tla11W81Md93106 NCI lisl MMSIm SeT&vNar.]W,c Page 3 Book Page 22 e. (1)Approve plans and specifications for 66-Inch Ellis Avenue Trunk Sewer, Contract No. 1-10A, on file at the office of the Board Secretary; (2)Approve Addenda Nos. 1, 2, 3, 4, and 5 to the plans and specifications; (3) Receive and file bid tabulation and recommendation; and (4)Award a construction contract to Barnard Soletanche, a joint venture, for 66-Inch Ellis Avenue Trunk Sewer Contract No. I-10A, for an amount not to exceed $32,232,600. f. (1) Ratify Change Order No. 4 to Plant Utilities Rehabilitation and Refurbishment, Job No. P2-82, with Olsson Construction, authorizing an addition of$1,040, and an additional 457 calendar days, increasing the total contact amount to $2,883,385; and, (2)Accept Plant Utilities Rehabilitation and Refurbishment, Job No. P2-82, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. g. Ratify Change Order No. 10 to Secondary Treatment Facilities Process Upgrades at Plant No. 2, Job No. P247-3, with Morrow-Meadows Corporation, authorizing an addition of$295,560, increasing the total contract amount to $7,640,167. h. (1) Ratify Change Order No. 1 to Sunflower Interceptor Manhole Rehabilitation, Contract No. 7-21, with Sancon Engineering, Inc., authorizing an addition of$583,821, increasing the total contract amount to $2,103,021, and 79 additional calendar days; and, (2)Approve a budget amendment for Sunflower Interceptor Manhole Rehabilitation, Job No. 7-21, in the amount of$278,000, for a total budget of$3,572,000. i. Ratify Change Order No. 2 to Rehabilitation of thelO Street Pump Station, Contract No. 5-51, and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, with Kiewit Pacific Company, authorizing an addition of$256,079 and 14 calendar days, increasing the total contract amount to $12.095,223. j. (1) Ratify Change Order No. 11 to Gisler-Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler-Redhill North Trunk Improvements, Contract No. 7-41; and City of Tustin Project Nos. 6106 and 6151, with ARB, Inc., authorizing an addition of$400,676, increasing the total contract amount to $22,003,110; X.bgllapcnOeWemry�NWO9?W Nei UO a Aft W&W NiNi,.1 o Page 4 Book Page 23 (2) Decrease Phase 4 of Contract No. 7-41 budget by$1,300,000 for a total project budget amount of$15,460,857; and, (3) Increase Phase 4 of Contract No. 7-36 budget amount by$1,300,000 for a total project budget amount of$8,357,433. k. Ratify Change Order No. 28 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of$83,637, increasing the total contract amount to $72,760,157. I. Ratify Change Order No. 20 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of$151,375, increasing the total contract amount to $30,679,877. m. Approve a Professional Design Services Agreement with The Austin Company to prepare a Feasibility Study for Laboratory Refurbishment at Plant No. 1, Job No. J-97,for an amount not to exceed $122,400. n. (1)Approve Amendment No. 5 to the Professional Services Agreement with Camp, Dresser, & McKee for Rehabilitation of Odor Control Facilities, Job No. J-71-8, providing for an adjustment to the burdened labor rates for an additional amount of$109,668, increasing the total amount not to exceed $5,028,372. o. Approve Amendment No. 8 to the Professional Service Agreement with Tran Consulting Engineers for additional construction support services for Sunflower Interceptor Manhole Rehabilitation, Contract No. 7-21,for an additional amount of$7,625, increasing the total amount not to exceed $1,270,697. p. Approve a Settlement Agreement with Parsons Engineering Science for Area Classification Study Implementation Plan, Plant Nos. 1 and 2, Job No. J-35-2, for a reimbursement amount of$610,667. PDC Non-Consent Calendar q. Consideration of items deleted from PDC Consent Calendar, if any. 13. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on September 13, 2006, to be filed. b. Adopt Resolution No. 06-22, amending Resolution No. OCSD 98-33, amending Human Resources Policies and Procedures Manual. NWM'BBmealS Mq CamnCeer3008� 27t8 ft)W ON Ia 3eN Baerter.lAz awtree: Haas Page 5 Book Page 24 C. Adopt Resolution No. OCSD 06-23, Adoption of District's 2006 Conflict of Interest Code, and Repealing Resolution No. OCSD 04-24. d. Receive and file report of General Manager approved purchases in amounts exceeding $50,000 in accordance with Board purchasing policies. e. Receive and file the FY 2005-06 Quarterly Financial Report for the period ended June 30, 2006. f. Approve revisions to SAFETY-POL-101, Injury and Illness Prevention Program Policy, as provided for in Resolution No. OCSD 02-5 regarding the District's Injury and Illness Prevention Program. FAHR Non-Consent Calendar g. Consideration of items deleted from FAHR Consent Calendar, if any. 14. LEGISLATIVE AFFAIRS COMMITTEE Legislative Affairs Consent Calendar a. Order Legislative Affairs Committee Minutes for the meeting held on September 12, 2006 to be filed. Legislative Affairs Non-Consent Calendar b. Consideration of items deleted from Legislative Affairs Consent Calendar, if any. 15. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held on September 11, 2006, to be filed. b. Approve a Professional Services Agreement with Faubel Public Affairs for one year of outreach support services for the Groundwater Replenishment System, Job No. J-36, for an amount not to exceed $255,850 to be cost shared equally (OCSD's portion $127,925)with the Orange County Water District. GWRSSC Non-Consent Calendar C. Consideration of items deleted from GWRSSC Consent Calendar, if any. NMe0N0eiEa W MnB��� ����1 V b tl Nb Im SeM BeaN+r.>prc Page 6 Book Page 25 NON-CONSENT CALENDAR 16. Closed Session PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA H:Weplay daVteM COwaMleeVro5W9 7ffi%b)U51 W. IV SPl eoe rJarc arzme Page 7 Book Page 26 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018