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HomeMy WebLinkAbout2006-03 MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, March 22, 2006, at 5 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, March 22, 2006 at 5 p.m., in the Districts Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Bradley R. Hogin, General Counsel Steve Anderson, Chair Don Hughes Jim Ferryman,Vice Chair Greg Heiertz, IRW D Director of Engineering & Darryl Miller, Chairman, FAHR Committee Planning Tod Ridgeway, Chairman, PDC Committee STAFF PRESENT: Jim Ruth, Interim General Manager Nick Arhontes, Director of Regional Assets and Services Directors Absent: Bob Ghirelli, Director of Technical Services Carolyn Cavecche, Chair, OMTS Committee Jim Herberg, Director of Operations and Jim Silva, County Supervisor Maintenance David Ludwin, Director of Engineering Lorenzo Tyner, Director of Financerrreasurer Jim Burror, Engineering Supervisor Simon Watson, Maintenance Manager Layne Baroldi, Legal & Regulatory Affairs Liaison Gail Garrett, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. FILED IN THE OFFICE OF THE SECRETARY ORANGE M --^ -'--j nISTRICT (3) PUBLIC COMMENTS APR 26 2006 There were no comments by any member of the public. �� sy (4) REPORT OF THE COMMITTEE CHAIR Minutes of the Steering Committee Page 2 March 22, 2006 Committee Chair Steve Anderson made several announcements: • On March 15,2006, OCSD successfully completed the first of seven milestones, the new Trickling Filter Facility at Plant No. 1. The event was marked with a special celebration. Guests included representatives from the offices of Senator Barbara Boxer, Senator Tom Umberg, and Congressman Miller, and guest speakers from the Environmental Protection Agency, Santa Ana Regional Water Quality Control Board and Orange County Coastkeeper. • OCSD and OSWD are joint recipients of the third National Water Research Institute's (NW RI)Award of Excellence for the GWRS project. Director Eckenrode accepted the award on behalf of the District. • Chair Anderson attended the CIP workshop on March 15. Staff informed the committee up to $474 million in projects may be cancelled or deferred to future years. • The CASA Spring Conference will be held in Lake Tahoe, April 26-29. Notify Gail Garrett by March 29 if you will attend. Washinaton DC Legislative Affairs Update Chair Anderson attended both the ACWA and CASA conferences. Directors Anderson, Neugebauer, Ferryman and Miller,along with General Manager Jim Ruth, Dr. Ghlrelli, and our DC lobbyists represented the District at a number of meetings in Washington DC with congressional and appropriations committee staff. They discussed the importance of federal funding for the secondary treatment and the SARI line. OCSD is asking for$7 million next year for the SARI line and $3 million for secondary treatment. Chair Anderson noted that appropriations will be hard to come by considering the flow of money to Iraq and the Gulf Coast but that every effort is being made to attract funding. SARI Alternate Alignment Dave Ludwin, Director of Engineering, provided a report on his meeting with Sat Tamadbuchi, Vice President, Environmental Affairs, The Irvine Company. Mr. Ludwin explained a new concept presented by Mr. Tamaribuchi and Fusco Engineering for an alternate alignment of the SARI line which could potentially be less costly. Engineering staff will look at the feasibility, costs and potential issues involved, and provide a recommendation at the April Steering Committee meeting. Directors requested that staff prepare a diagram of the proposed alternate alignment, showing how and where the pipe will run. Finally, Chair Anderson announced upcoming standing committee meetings. (5) REPORT OF THE GENERAL MANAGER Update on FY Fiscal Year 2006-2007 and 2007-2008 Budget Process Interim General Manager Jim Ruth reported that the budget reviews have been completed. Staffing increases are not anticipated. Lorenzo Tyner, Director of Finance, and his staff are analyzing operational and staffing needs and refining the budget, and will provide an update at next month's meeting. Public Information Manager Mr. Ruth announced that our new Public Information Manager, Bret Colson, has begun his evaluation of our PIO operations and its strategic plan. Minutes of the Steering Committee Page 3 March 22, 2006 SARI Update A meeting with County CEO,Tom Mauk, on the SARI line is scheduled for March 23. We may realize potential savings if the alternate alignment concept Mr. Ludwin outlined above is feasible. Performance Appraisal System Development of a performance appraisal system for management is progressing and will be presented to the April FAHR committee. Succession Plan Human Resources staff is working with management and executive management to implement a succession plan for the Sanitation District. The plan will be presented to the FAHR Committee and Board by the end of this fiscal year. Leadership Development Mr. Ruth will meet with a consultant on March 23 to discuss designing a leadership development program for executive and middle management. Southern California Coastal Water Research Proiect(SCCWRP)lease agreement Bob Ghirelli, Director of Technical Services, briefed directors on the SCCWRP proposed lease agreement for a larger office and lab space in Costa Mesa. At the September Steering meeting, staff was directed to initiate procedures to negotiate a 7-year lease contract as co-signee with SCCWRP. General Counsel is currently reviewing the proposed agreement for lease of 26,000 sq. ft. at $318,000/year. OCSD staff will be able to share meeting and lab space at the new facility as well as staff. Dr. Ghirelli expects to present the agreement for Steering and Board consideration in April. Director Darryl Miller suggested contacting Virginia Grebbian, General Manager, OCW D,whether SCCWRP can lease space at the Water District's new laboratory facility. (6) REPORT OF GENERAL COUNSEL General Counsel Brad Hogin did not make a report. (7) CONSENT CALENDAR ITEMS a. Approve minutes of the February 22, 2006 Steering Committee meeting. MOTION: It was moved, seconded and duly carried to approve the recommended actions for item specified as 7(a)under Consent Calendar. END OF CONSENT CALENDAR (8) ACTION ITEMS a. Direct staff to prepare an annexation application to add the East Orange Minutes of the Steering Committee Page 4 March 22, 2006 Development areas,within the soon to be dissolved Santiago County Water District, to the Orange County Sanitation District within Revenue Area 14 (Irvine Ranch Water District). Engineering staff informed Directors that IRWD will be preparing the application and OCSD will prepare the resolution. The motion was therefore modified to read: Direct Staff to prepare a resolution authorizing initiation of proceedings to annex East Orange Development areas within the former Santiago County Water District to the Orange County Sanitation District. MOTION: It was moved, seconded and duly carried to recommend approval of the modified motion to the Board of Directors. (9) INFORMATIONAL ITEMS a. The Agenda Items scheduled to be reviewed by the Board's working committees in April were reviewed. b. The agenda items scheduled to be presented to the Board at tonighfs meeting were reviewed. (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There were none. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, April 26, 2006 at 5 p.m. The next Board Meeting is scheduled for Wednesday, April 26, 2006 at 7 p.m. (14) CLOSED SESSION Minutes of the Steering Committee Page 5 March 22, 2006 The Committee convened at 5:55 p.m. in Closed Session, pursuant to Section 54956.9, to discuss pending litigation. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:10 p.m., the Committee reconvened in regular session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:20 p.m. Submitted by: Ll Gail Garrett Steering Committee Secretary H VrolbBeA0e SI.. 9Ca Iff..V"OJW3220 sc Wu W I.L 0C STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Supplemental Agenda for the Steering Committee meeting held on Wednesday, March 22, 2006, was duly posted for public inspection in the main lobby of the District's offices on Thursday, March 16, 2006. IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of March, 2006. i Penny Kyle, Secretary ofi(fie Board of Directors of Orange County Sanitati District Posted: March; 16 2006 12:00 .m. By: b`A- Signature H W PtNgendaZteenng CommiVeat200fi\Cenifwtion Fotm.Ooc SUPPLEMENTAL AGENDA STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING MARCH 22, 2006-57:00 P.M. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Nat Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action, which need came to the attention of the Board subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above,not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's office at(714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee or Board meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). (14) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,pending or potential litigation,or personnel matters,pursuant to Government Code Sections 54956.8.54956.9,54957 or 54957.6.as noted. I 1 Reports relating to(a)purchase and sale of real property;(b)matters of pending or potential litigation;(c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act,may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects,the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. Confer with General Counsel re pending litigation, Orange County Sanitation District, at al. v. County of Kern. at al., Tulare County Superior Court Case No. 189564, Government Code Section 54956.9. B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (15) ADJOURNMENT H:WeplNagenda\Steering Committee\2006\03\032206 Supplemental agenda-closed session(2). m STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, March 22, 2006, was duly posted for public inspection in the main lobby of the District's offices on Thursday, March 15, 2006. IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of March, 2006. � 1 Penny Kyle, S retary of the Board of Directors of Orange County Sanitation District Posted: —March 15. 2006`12:00 p..m_.. By: l /Y'Y L_9.) X. Signature tiORANGE COUNTY SANITATION DISTRICT n14)e62--2411' NOTICE OF MEETING tis wraw.ma4mm mills, STEERING COMMITTEE vu s.B12) Fountain Way,CA M172B e127 aproat.ad.h ORANGE COUNTY SANITATION DISTRICT 10844 20a Aemue pointer Vellaµ CA 92708 )nie WEDNESDAY, MARCH 22, 2006 - 5:00 P.M. Mambar •pennlas clue° DISTRICT'S ADMINISTRATIVE OFFICES Anabhnn 10844 ELLIS AVENUE B1 Buena park FOUNTAIN VALLEY, CALIFORNIA 92708 tWrass www.ocsd.com Fouhwih Wiley iblh,rtnn Garshm Gina Mmbngmn Beech IINna L. Habfe A regular meeting of the Steering Committee of the L. elmn Loa Alam¢oe Board of Directors of the Orange County Sanitation NxmT,r1 Pomch tlra,rya District, will be held at the above location, date and ih'°`mw° time. Sahli, Ann Beet Baeull Stnnmh Teed, Ole 'Ind H1rba Wine Deem, et brands 4nleary ObtNtts cdaw Meal Mimvny fairy Water Gbcrltts hviha"wwh BOARD SECRETARY(3) Hidept\agenda\Steering Committee12006\SC Meeting Notice Form.i.doc To maintain world class leadership in wastewater and water resovroe management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, March 22, 2006 Wednesday, April 26, 2006 Wednesday, May 24, 2006 Wednesday, June 28, 2006 'Wednesday, July 19, 2006 Wednesday, August 23, 2006 Wednesday, September27, 2006 Wednesday, October 25, 2006 'Wednesday, November 15, 2006 `Wednesday, December20, 2006 Wednesday, January 24, 2007 Wednesday, February 28, 2007 Wednesday, March 28, 2007 Wednesday, April 25, 2007 Wednesday, May 23, 2007 Wednesday, June 27, 2007 *Tentatively rescheduled from regular fourth Wednesday. H.-Wep0agenda\Steering Commitlee\2001SWeeting Dates Fon.24m STEERING COMMITTEE (1) Roll Call: Meeting Date: March 22 . 2006 Meeting Time: 5:00 p.m. Meeting Adjourned: p.m. Committee Members Steve Anderson, Board Chair............................................. Jim Ferryman, Board Vice Chair.........................................— Darryl Miller, FAHR Committee Chair................................. Carolyn Cavecche, OUTS Committee Chair.......................— Tod Ridgeway, PDC Committee Chair................................ Jim Silva, Supervisor.......................................................... Others Brad Hogin, General Counsel Don Hughes Staff Present Jim Ruth, Interim General Manager Nick Arhontes, Director of Regional Assets & Services Bob Ghirelli, Director of Technical Services Jim Herberg, Director of Operations& Maintenance David Ludwin, Director of Engineering Patrick Miles, Director of Information Technology Lisa Tomko, Director of Human Resources Lorenzo Tyner, Director of Financelrreasurer Gail Garrett, Committee Secretary Other Staff Present c: Lenora Crane Hidept\agenda\Steering CommltteeQOMRoll Call Sheet Foon.O dm AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, March 22, 2006 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California www.ocsd.com (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS (4) REPORT OF COMMITTEE CHAIR a. CASA Conference, April 26—29 b. Washington DC Legislative Affairs Update (5) REPORT OF GENERAL MANAGER a. Monthly Status Report b. Update on FY Fiscal Year 2006-2007 and 2007-2008 Budget Process C. Southern California Coastal Water Research Project(SCCWRP) lease agreement (6) REPORT OF GENERAL COUNSEL (7) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same,as follows: a. Approve minutes of the February 22, 2006 Steering Committee meeting. END OF CONSENT CALENDAR Consideration of items deleted from Consent Calendar, if any. -2- March 22, 2006 Agenda (8) ACTION ITEMS a. Direct staff to prepare an annexation application to add the East Orange Development areas, within the soon to be dissolved Santiago County Water District, to the Orange County Sanitation District within Revenue Area 14(Irvine Ranch Water District). (9) DISCUSSION ITEMS a. Review Agenda Items scheduled to be presented to Committees in April (Information item only) b. Review and consideration of Agenda Items for Board of Directors Meeting of March 22, 2006 (10) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (13) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday,April 26, 2006. The next Board Meeting is scheduled for 7 p.m., Wednesday, April 26. 2006. (14) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,pending or potential litigation,or personnel matters.pursuant to Government Code Sections 54956.8,54956.9,54957 or 54957.6,as noted. Reports relating to(a)purchase and sale of real property;tb)matters of pending or potential litigation;(c) employment actions or negotiations with employee representatives:or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects,the minutes will reflect all required disclosures of information. -3- March 22, 2006 Agenda A. Convene in closed session, if necessary B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (15) ADJOURNMENT Aaenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action,it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take Immediate action, which need came to the attention of the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the manner as above,not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Steering Committee on specific agenda items or matters of general interest. As determined by the Chair,speakers may be defamed until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation,and unless a particular Item Is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these Items. All items on the consent calendar will be enacted by one action approving all motions,and casting a unanimous ballot for resolutions included on the consent calendar. All Items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meelino Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955 (posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any Items on the agenda, Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall) Interim General Manager: James D.Ruth (714)593-7110 General Counsel: Brad Hogin (714)564-2606 Committee Secretary: Gail Garrett (714)593-7101 (714)962-0356 (Fax) E-mail: aaarrett@ocsd.corn H)a GENOA4TEENNG COMMMSMCOBO=b AGENDA EC.EWC MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, February 22, 2006, at 5 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, February 22, 2006 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Bradley R. Hogin, General Counsel Jim Ferryman,Vice Chair Carolyn Cavecche, Chair, OMITS Committee STAFF PRESENT: Darryl Miller, Chairman, FAHR Committee Jim Ruth, Interim General Manager Tod Ridgeway, Chairman, PDC Committee Nick Arhontes, Director of Regional Assets and Jim Silva, County Supervisor Services Bob Ghirelli, Director of Technical Services Patrick Miles, Director of Information Technology Lorenzo Tyner, Director of Financelrreasurer Directors Absent: Lisa Tomko, Director of Human Resources Steve Anderson, Chair Gail Garrett, Committee Secretary Jeff Reed, Human Resources Manager (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) REPORT OF THE COMMITTEE CHAIR Vice Chair Jim Ferryman announced the standing committee meeting dates for March. The FAHR Committee will meet a week earlier on Wednesday, March 1 at 7:00 p.m. due to a conflict with the CASA Washington DC conference. Two CIP Orientation Workshops have been scheduled for Wednesday, March 15 and March 29. Board members should let Board Secretary know which workshop they wish to attend. Minutes of the Steering Committee Page 2 February 22,2006 (5) REPORT OF THE GENERAL MANAGER Interim General Manager Jim Ruth presented his monthly status report to the board and noted that the CIP has been staffs major focus. Budget hearings with staff begin March 13 and the transition to a two-year budget is going well. His written report was provided to the Board. Nick Arhontes, Director of Regional Assets and Services, reported on the SARI line breach. Temporary repairs are in place and permanent repairs are expected to be completed in mid-March. A full report will be presented at to the March Board. Mr. Arhontes also reported that his staff is working to discover and resolve possible CalTrans issues unrelated to the GMR construction damage to the SARI line at the 22 Freeway. (6) REPORT OF GENERAL COUNSEL There was no report. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED AND DULY CARRIED: Approve the minutes of the January 25, 2006 Steering Committee meeting. b. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 1 to the contract with James D. Ruth, Interim General Manager, extending the contract to December 31, 2006; including three weeks paid leave time; and a $100,000 life insurance policy. END OF CONSENT CALENDAR (8) ACTION ITEMS a. (1)Approve and direct the General Manager to pursue and select real property, within budgeted funds, on behalf of the District for possible Purchase. (2)Approve and direct the Board Chair to execute on behalf of the District a Purchase and Sale Agreement in a form acceptable to General Counsel to acquire the selected property;and, (3)Approve the use of the acquired property for the North County Yard. Directors expressed concern regarding item (2)and modified the motion to include a contingency that the Board of Directors approve the ultimate sale at a future meeting. Minutes of the Steering Committee Page 3 February 22, 2006 It was then: MOVED, SECONDED AND DULY CARRIED: (1)Approve and direct the Interim General Manager to pursue and select real property, within budgeted funds,on behalf of the District for possible Purchase. (2)Authorize the Interim General Manager and Board Chair to negotiate on behalf of the District a Purchase and Sale Agreement to acquire the selected property, contingent upon final approval of the Board of Directors, in a form acceptable to General Counsel;and, (3)Approve the use of the acquired property for the North County Yard. (9) INFORMATIONAL ITEMS a. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. b. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY Director Darryl Miller said that he and Chair Anderson met with Sat Tamaribuchi,Vice President of Environmental Affairs at The Irvine Company. Mr. Tamabuchi will address their questions at their next meeting which will take place after their return from Washington DC in mid-March. Directors Cavecche, Ferryman and Duvall met with Governor Arnold Schwarzenegger at the SAW PA briefing for the governor and elected officials relating to the Prado Dam project and SARI improvements. Director Cavecche said she would discuss with OCWD the possibility to invite the governor to tour the GWRS project. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, March 22, 2006 at 5 p.m. Minutes of the Steering Committee Page 4 February 22, 2006 The next Board Meeting is scheduled for Wednesday, March 22, 2006 at 7 p.m. (14) CLOSED SESSION There was no closed session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 5:25 p.m. 1 Submitted by Gail Garrett Steering Committee Secretary N�anrupo,m�aemo cnmm..uaoeowz:ms sc w,ure:s.es STEERING COMMITTEE Meeting Date TO Bd.cf Dlr. AGENDA REPORT D3/u as Item Nu 06 Item N liar Orange County Samtauon Dlstr t er I FROM: David Ludwin, Director of Engineering Originator: Jim Burror, Engineering Supervisor SUBJECT: EAST ORANGE DEVELOPMENT ANNEXATION TO ORANGE COUNTY SANITATION DISTRICT AND IRVINE RANCH WATER DISTRICT GENERAL MANAGER'S RECOMMENDATION Direct staff to prepare an annexation application to add the East Orange Development areas, within the soon to be dissolved Santiago County Water District, to the Orange County Sanitation District within Revenue Area 14 (Irvine Ranch Water District). SUMMARY • The Santiago County Water District (SCWD) that served unincorporated areas east of the Orange County Sanitation District (Sanitation District) is in the process of becoming part of the Irvine Ranch Water District (IRWD). • The Sanitation District staff is now being asked by the IRWD staff to annex 13,500 acres of the former SCWD to the Sanitation District's Revenue Area 14, allowing IRWD to provide sewerage collection and treatment in the area. • Staff is requesting direction on the preparation of the annexation application: - Immediately prepare an annexation application, and any additional environmental documentation necessary, preceding a resolution of the ongoing legal disputes regarding the East Orange Development environmental documentation, or; - Prepare the annexation application after resolution of the ongoing legal disputes regarding the East Orange Development environmental documentation. PRIOR COMMITTEEIBOARD ACTIONS 1985—CECA Certification and Agreement to the Formation of Revenue Area 14 to be served by the Irvine Ranch Water District PROJECTICONTRACT COST SUMMARY None BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) Hw P[Wgw M. WMI•s WD IMDAowu A= Rom. oaaem Page 1 ADDITIONAL INFORMATION The area proposed for annexation encompasses the Irvine Company's East Orange Development. The existing OCSD Resolution 99-05 directs Sanitation District staff to try and avoid septic tanks for developments outside the current boundaries of the Sanitation District. This is because, if septic tanks were installed in the proposed Development, this area could impact Orange County's water quality. This annexation would be consistent with this direction given to the Sanitation District staff by the Board of Directors. Annexation and service for this area in SCW D was contemplated during the original formation of the Revenue Area 14, operated by IRWD, in 1985. At the time of this writing, the Sanitation District staff is reviewing the 1985 Environmental Impact Report (EIR)for the original formation of the Revenue Area 14 to determine if any additional California Environmental Quality Act (CEQA)documentation is required prior to these annexation proceedings. However, the EIR for the 2,500 unit East Orange Development is currently in litigation brought on by the Sierra Club, and there is a risk that any action by the Sanitation District could be challenged. These areas would be served by IRWD, and the IRWD staff is preparing flow projections for Sanitation District staff to review and determine if the existing 1985 Formation Agreement between the Sanitation District and IRWD would need to be amended. However, early indications are that the agreement would not need to be amended because treatment and collection capacities appear to not be an issue. The Sanitation District does not collect annexation or connection fees for the areas served in Revenue Area 14 per Ordinance OCSD No. 21. Thus, all applicable sewerage service fees would be captured by IRWD during development of the area. ALTERNATIVES 1. Immediately prepare an annexation application, and any additional environmental documentation necessary, preceding a resolution of the ongoing legal disputes regarding the East Orange Development environmental documentation, or; 2. Prepare the annexation application after resolution of the ongoing legal disputes regarding the East Orange Development environmental documentation. CEQA FINDINGS The adequacy determination of the existing 1985 EIR for the formation of the County Sanitation District's Revenue Area 14 is pending. ATTACHMENTS Service Area and Project Site Map JB:sa KvitglobaMgenoa D2N Repo \Steering Committae4SCWD IRWD Annex flon.dm H brolapenEaltWe a D...MneuLa+Ex ems.,. �W Page 2 Proposed Annexation ® 101 ACRE DEVELOP- ENTRIN ANDOCNED FROM ECMANDANNE%ED TOIRWDACSD BY to the Orange County 12114 S LAFCD ACTMN(101=53 FORMATION) Sanitation District A ' O.SDRAIa..Wftl e G4.1 W'.BawEary j S C W D Proposed"Area tot Q+ . Annezatlori to OL�SD IMR.L.M M � , i G 0 0.5 1 1. R W D ®Mm„ _ STEERING COMMITTEE MeedngDaIs T,Bd.ofrnr. afsvos AGENDA REPORT em Number Item Numbe 9(a) Orange County Sanitation District FROM: James D. Ruth, Interim General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: April Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in April. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in April: OMTS Committee: 1. Consider Ocean Monitoring Annual Report 2. Consider 503 Annual Report 3. Consider Biosolids Management 4. Report on Corrosion Management Plan PDC Committee: 1. Ratify Change Order No. 7 for Contract No. 7-36, 7-39, and 7- 41, Gisler-Redhill Trunk Improvements 2. Ratify Change Order No. 1 for Contract No. 2-41-4, SARI 2005 Emergency Repairs from 10,000 cis Release 3. Ratify Change Order No. 26 for Job No. Pt-37, Primary Clarifiers 16-31 and Related Facilities 4. Ratify Change Order Nos. 15 and 16 for Job No. J-35-1, Area Classification Studies, Plant Nos. 1 and 2 5. Ratify Change Order No. 1 for Job No. J-88, Headworks Construction Trailers at Plant No. 2 6. Approve Amendment No. 2 to Joint Operating Agreement for Job No. J-36, Groundwater Replenishment System 7. Approve Amendment No. 2 to PSA for Job No. P2-80, Primary Treatment Rehabilitation/ Refurbishment 8. Approve Specification Documents for Job No. SP-79,Tule Ranch Biosolids Water Management Needs, Kings County FAHR Committee: 1. Report on Contracts Insurance Indemnification 2. Report on Treatment Costs Benchmark 3. Consider Sewer Service User Fees for 2006-07 4. Report on Labor Relations 5. Consider Human Resources Policies and Procedure 6. Consider Records Retention Schedule Update 7. Report on Septic Tank Map for concentrated areas 8. Consider Workers' Compensation Reporting Process 9. Consider adoption of Ordinance consolidating all revenue areas and repeal Ordinance OCSD-02 PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 H:Wept"wdaZlsMnB Cm wsee�CO6NSllUM 9,'al Us[o/Aft Im AAnl-ar.5 Eoc Heweea. MOM Page 2 STEERING COMMITTEE Meeting Date To So.of Dir. 3r2ZO6 AGENDA REPORT Item Number item Number 91 Orange County Sanitation District FROM: James D. Ruth, Interim General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its March 22, 2006 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the March 22, 2006 meeting: CONSENT CALENDAR 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. (1) Receive and file petition from Hearthside Homes requesting annexation of 71.24 acres to Orange County Sanitation District in the vicinity of Balsa Chica Street and Los Patos Avenue, in an unincorporated area of Orange County; and, (2) Adopt Resolution No. OCSD 06-04, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-55— Bolsa Chica Annexation). b. Approve Utility Agreement No. 12-UT-935 with the State of California, Department of Transportation (Caltrans) to reimburse the Sanitation District for relocation design and inspection costs associated with the relocation of an existing 12-inch VCP sewer at the intersection of Orangethorpe Avenue and Imperial Highway within the city of Yorba Linda for an amount not to exceed $85,000. END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on January 25, 2006, to be filed. b. (1) Authorize the Interim General Manager to pursue and select real property, within budgeted funds, on behalf of the District for possible purchase; (2) Authorize the Interim General Manager and Board Chair to negotiate a Purchase and Sale Agreement to acquire the selected property for a purchase price not to exceed $10,500,000, contingent upon final approval of the Board of Directors, in a form acceptable to General Counsel; and, (3) Approve the use of the acquired property for the North County Yard. Non-Consent Calendar C. Review and consideration of agenda items considered by the Steering Committee re the March 22, 2006 meeting. d. Consideration of items deleted from Steering Committee Consent Calendar, if any. 12.OPERATIONS. MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on March 1, 2006 to be filed. b. (1) Receive and file Summary Report re Investigation of Discharge Permit Violation for Dioxin, Phase I, dated March 1, 2006; and, (2) Approve increase in expenditure for Columbia Analytical Laboratories for dioxin testing by $50,000 to bring the total purchase order for FY 05/06 to $80,000. Non-Consent Calendar C. Consideration of items deleted from OMTS Consent Calendar, if any. H bepNgmdaR[ttnn0 COMMIT sVO 3032$06%b)Us,of AR lm aW=Bw arj.d= annsm. MOM Page 2 13. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the regular meeting held on March 2, 2006, to be filed. b. Approve a Professional Services Agreement with Earth Tech, providing for engineering services for Rehabilitation of Magnolia Trunk Sewer, Contract No. 3-58, for an amount not to exceed $699,096. C. Approve a Professional Services Agreement with Carollo Engineers for studies and a preliminary design report for Headworks Rehabilitation/ Refurbishment at Plant No. 1, Job No. P1-71, for an amount not to exceed $339,738. d. Approve a Professional Services Agreement with Camp, Dresser& McKee, Inc. for engineering services including Design-Build bid document preparation for Cable Tray Improvements at Plant Nos. 1 and 2, Job No. J47, for an amount not to exceed $2,251,548. e. Approve Amendment No. 1 to the Professional Services Agreement with Malcolm Pimie, Inc. providing for construction support services for the Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for an additional amount of$137,937, increasing the total amount not to exceed $223,045. f. Approve Amendment No. 1 to the Professional Services Agreement with Brown and Caldwell for engineering services for Plant No. 2 Primary Sludge Feed System Project, Job No. P2-91, providing for additional engineering services for an additional amount of$212,816, and an additional $100,000 for General Manager task order approvals, increasing the total amount not to exceed $2,990,366. g. Approve Amendment No. 4 to the Professional Services Agreement with Camp, Dresser, & McKee for Rehabilitation of Odor Control Facilities, Job No. J-71-8, providing for additional engineering services, for an additional amount of$327,172, increasing the total amount not to exceed $4,918,704. In. Approve Amendment No. 6 to a Professional Services Agreement with Lee & Ro, Inc., providing for additional engineering and construction support services for Replacement of the Bitter Point Pump Station, Contract No. 5-49; Replacement of the Rocky Point Pump Station, Contract No. 5-50; Rehabilitation of the 141" Street Pump Station, Contract No. 5-51; and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, for an additional amount of$328,566, increasing the total amount not to exceed $4,809,382. H:WeplNgwdalg nB Gmnd�=M 9(b)W W Aft Im Wb BomtraU. „,�„820. Page 3 i. Approve a Cooperative Agreement with the City of Huntington Beach for remaining work to be completed on the Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4. j. Approve a Reimbursement Agreement with Orange County Water District for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4. k. (1) Approve a Sole Source Agreement with Southern California Edison for engineering services, fees, materials, and labor for 66kV Substation at Plant No. 1, Job No. P11-97, for an amount not to exceed $6,052,000; and, (2) Increase the project budget in the amount of$4.302,947 for a total amount of$9,475,538. 1. Reject all bids submitted for Tenant Improvement for Engineering/Construction Trailer Complex 'C', Job No. FE04-36. Non-Consent Calendar M. Consideration of items deleted from PDC Consent Calendar, if any. 14. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on March 1, 2006, to be filed. b. Approve SAFETY-POL-101, 102, 107, 202, and 402, and 405 as provided for in Resolution No. OCSD 02-5, regarding the District's Injury and Illness Prevention Program Policy. FAHR Non-Consent Calendar C. Consideration of items deleted from FAHR Consent Calendar, if any. 15. LEGISLATIVE AFFAIRS COMMITTEE Consent Calendar a. The March 14, 2006 meeting was cancelled. Non-Consent Calendar b. Consideration of items deleted from Legislative Affairs Committee Consent Calendar, if any. H:weof gwW151eaeg rw wim mwo-v.r.mc He.Hea: eaoee Page 4 NON-CONSENT CALENDAR 16. Approve renewal of Purchase Order No. 101758-OB for Purchase of Cationic Polymer, Specification No. C-2003-143, issued to Polydyne Inc., with a unit rate increase of$0.70 per active pound for Solution Polymer increasing the total price to $1.75 per active pound plus tax, and a unit rate increase in Mannich++ Polymer of$0.249, increasing the total price to $1.529 per active pound plus tax, for an estimated amount of$1,280,000 for the period July 1, 2006 through June 30, 2007. 17. Approve Amendment No. 1 to the Professional Services Consultant Agreement with Albert Grover and Associates, providing for engineering services for the Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for an additional amount of $65,000 increasing the total amount not to exceed $153,000. 18. (a) Receive and file the letter dated March 6, 2006 from Omni Metal Finishing, Inc., regarding a settlement proposal for Administrative Complaint re Permit No. 2-1.520; and, (b)Authorize the General Manager to negotiate and enter into a settlement agreement with Omni Metal Finishing, Inc., which would impose a maximum of $55,000 in administrative penalties against Omni and require Omni to make improvements and additions to Omni's existing pretreatment facility to ensure compliance. 19. Closed Session PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA H,.g ena�.W Camnueer200B103N91S06 9(n1 usi WNb Iw Wa m .r.�.mc ft xw, �8 Page 5 ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 HMepM,,entl A!iteering L JteeVOOBIIXI*32M we)ua of Aft ror WO OoeN ,Uw aexsee: a12o98 Page 6 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018