HomeMy WebLinkAbout2006-03 MINUTES OF STEERING COMMITTEE MEETING
Orange County Sanitation District
Wednesday, March 22, 2006, at 5 p.m.
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, March 22, 2006 at 5 p.m., in the Districts Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Bradley R. Hogin, General Counsel
Steve Anderson, Chair Don Hughes
Jim Ferryman,Vice Chair Greg Heiertz, IRW D Director of Engineering &
Darryl Miller, Chairman, FAHR Committee Planning
Tod Ridgeway, Chairman, PDC Committee
STAFF PRESENT:
Jim Ruth, Interim General Manager
Nick Arhontes, Director of Regional Assets and
Services
Directors Absent: Bob Ghirelli, Director of Technical Services
Carolyn Cavecche, Chair, OMTS Committee Jim Herberg, Director of Operations and
Jim Silva, County Supervisor Maintenance
David Ludwin, Director of Engineering
Lorenzo Tyner, Director of Financerrreasurer
Jim Burror, Engineering Supervisor
Simon Watson, Maintenance Manager
Layne Baroldi, Legal & Regulatory Affairs
Liaison
Gail Garrett, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary. FILED
IN THE OFFICE OF THE SECRETARY
ORANGE M --^ -'--j nISTRICT
(3) PUBLIC COMMENTS APR 26 2006
There were no comments by any member of the public. ��
sy
(4) REPORT OF THE COMMITTEE CHAIR
Minutes of the Steering Committee
Page 2
March 22, 2006
Committee Chair Steve Anderson made several announcements:
• On March 15,2006, OCSD successfully completed the first of seven milestones, the
new Trickling Filter Facility at Plant No. 1. The event was marked with a special
celebration. Guests included representatives from the offices of Senator Barbara Boxer,
Senator Tom Umberg, and Congressman Miller, and guest speakers from the
Environmental Protection Agency, Santa Ana Regional Water Quality Control Board and
Orange County Coastkeeper.
• OCSD and OSWD are joint recipients of the third National Water Research Institute's
(NW RI)Award of Excellence for the GWRS project. Director Eckenrode accepted the award
on behalf of the District.
• Chair Anderson attended the CIP workshop on March 15. Staff informed the committee up to
$474 million in projects may be cancelled or deferred to future years.
• The CASA Spring Conference will be held in Lake Tahoe, April 26-29. Notify Gail Garrett by
March 29 if you will attend.
Washinaton DC Legislative Affairs Update
Chair Anderson attended both the ACWA and CASA conferences. Directors Anderson, Neugebauer,
Ferryman and Miller,along with General Manager Jim Ruth, Dr. Ghlrelli, and our DC lobbyists
represented the District at a number of meetings in Washington DC with congressional and
appropriations committee staff. They discussed the importance of federal funding for the secondary
treatment and the SARI line. OCSD is asking for$7 million next year for the SARI line and $3 million
for secondary treatment. Chair Anderson noted that appropriations will be hard to come by
considering the flow of money to Iraq and the Gulf Coast but that every effort is being made to attract
funding.
SARI Alternate Alignment
Dave Ludwin, Director of Engineering, provided a report on his meeting with Sat Tamadbuchi, Vice
President, Environmental Affairs, The Irvine Company. Mr. Ludwin explained a new concept
presented by Mr. Tamaribuchi and Fusco Engineering for an alternate alignment of the SARI line
which could potentially be less costly. Engineering staff will look at the feasibility, costs and potential
issues involved, and provide a recommendation at the April Steering Committee meeting. Directors
requested that staff prepare a diagram of the proposed alternate alignment, showing how and where
the pipe will run.
Finally, Chair Anderson announced upcoming standing committee meetings.
(5) REPORT OF THE GENERAL MANAGER
Update on FY Fiscal Year 2006-2007 and 2007-2008 Budget Process
Interim General Manager Jim Ruth reported that the budget reviews have been completed. Staffing
increases are not anticipated. Lorenzo Tyner, Director of Finance, and his staff are analyzing
operational and staffing needs and refining the budget, and will provide an update at next month's
meeting.
Public Information Manager
Mr. Ruth announced that our new Public Information Manager, Bret Colson, has begun his evaluation
of our PIO operations and its strategic plan.
Minutes of the Steering Committee
Page 3
March 22, 2006
SARI Update
A meeting with County CEO,Tom Mauk, on the SARI line is scheduled for March 23. We may
realize potential savings if the alternate alignment concept Mr. Ludwin outlined above is feasible.
Performance Appraisal System
Development of a performance appraisal system for management is progressing and will be
presented to the April FAHR committee.
Succession Plan
Human Resources staff is working with management and executive management to implement a
succession plan for the Sanitation District. The plan will be presented to the FAHR Committee and
Board by the end of this fiscal year.
Leadership Development
Mr. Ruth will meet with a consultant on March 23 to discuss designing a leadership development
program for executive and middle management.
Southern California Coastal Water Research Proiect(SCCWRP)lease agreement
Bob Ghirelli, Director of Technical Services, briefed directors on the SCCWRP proposed lease
agreement for a larger office and lab space in Costa Mesa. At the September Steering meeting, staff
was directed to initiate procedures to negotiate a 7-year lease contract as co-signee with SCCWRP.
General Counsel is currently reviewing the proposed agreement for lease of 26,000 sq. ft. at
$318,000/year. OCSD staff will be able to share meeting and lab space at the new facility as well as
staff. Dr. Ghirelli expects to present the agreement for Steering and Board consideration in April.
Director Darryl Miller suggested contacting Virginia Grebbian, General Manager, OCW D,whether
SCCWRP can lease space at the Water District's new laboratory facility.
(6) REPORT OF GENERAL COUNSEL
General Counsel Brad Hogin did not make a report.
(7) CONSENT CALENDAR ITEMS
a. Approve minutes of the February 22, 2006 Steering Committee meeting.
MOTION: It was moved, seconded and duly carried to approve the recommended actions for
item specified as 7(a)under Consent Calendar.
END OF CONSENT CALENDAR
(8) ACTION ITEMS
a. Direct staff to prepare an annexation application to add the East Orange
Minutes of the Steering Committee
Page 4
March 22, 2006
Development areas,within the soon to be dissolved Santiago County Water
District, to the Orange County Sanitation District within Revenue Area 14 (Irvine
Ranch Water District).
Engineering staff informed Directors that IRWD will be preparing the application
and OCSD will prepare the resolution. The motion was therefore modified to
read:
Direct Staff to prepare a resolution authorizing initiation of proceedings to annex
East Orange Development areas within the former Santiago County Water
District to the Orange County Sanitation District.
MOTION: It was moved, seconded and duly carried to recommend approval of the modified
motion to the Board of Directors.
(9) INFORMATIONAL ITEMS
a. The Agenda Items scheduled to be reviewed by the Board's working committees in April
were reviewed.
b. The agenda items scheduled to be presented to the Board at tonighfs meeting were
reviewed.
(10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
There were none.
(11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(13) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, April 26, 2006 at 5 p.m.
The next Board Meeting is scheduled for Wednesday, April 26, 2006 at 7 p.m.
(14) CLOSED SESSION
Minutes of the Steering Committee
Page 5
March 22, 2006
The Committee convened at 5:55 p.m. in Closed Session, pursuant to Section 54956.9, to
discuss pending litigation. Minutes of the Closed Session are on file with the Board Secretary.
Confidential Minutes of the Closed Session held by the Steering Committee have been prepared
in accordance with Government Code Section 54957.2, and are maintained by the Board
Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings.
A report of the recommended actions will be publicly reported at the time the approved actions
become final.
At 6:10 p.m., the Committee reconvened in regular session.
(15) ADJOURNMENT
The Chair declared the meeting adjourned at 6:20 p.m.
Submitted by:
Ll
Gail Garrett
Steering Committee Secretary
H VrolbBeA0e SI.. 9Ca Iff..V"OJW3220 sc Wu W I.L 0C
STATE OF CALIFORNIA )
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the
Supplemental Agenda for the Steering Committee meeting held on Wednesday, March 22, 2006,
was duly posted for public inspection in the main lobby of the District's offices on Thursday, March
16, 2006.
IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of March, 2006.
i
Penny Kyle, Secretary ofi(fie Board of Directors of
Orange County Sanitati District
Posted: March; 16 2006 12:00 .m.
By: b`A-
Signature
H W PtNgendaZteenng CommiVeat200fi\Cenifwtion Fotm.Ooc
SUPPLEMENTAL AGENDA
STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
DISTRICT'S ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CA 92708
REGULAR MEETING
MARCH 22, 2006-57:00 P.M.
Agenda Posting: In accordance with the requirements of California Government Code Section
54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not
less than 72 hours prior to the meeting date and time above. All written materials relating to each
agenda item are available for public inspection in the office of the Board Secretary.
Items Nat Posted: In the event any matter not listed on this agenda is proposed to be submitted to
the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an
emergency item or because there is a need to take immediate action, which need came to the
attention of the Board subsequent to the posting of agenda, or as set forth on a supplemental
agenda posted in the manner as above,not less than 72 hours prior to the meeting date.
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible.
If you require any special disability related accommodations,please contact the Orange County
Sanitation District Board Secretary's office at(714) 593-7130 at least 72 hours prior to the
scheduled meeting. Requests must specify the nature of the disability and the type of
accommodation requested.
Items Continued: Items may be continued from this meeting without further notice to a Committee
or Board meeting held within five(5)days of this meeting per Government Code Section
54954.2(b)(3).
Meeting Adioumment: This meeting may be adjourned to a later time and items of business from
this agenda may be considered at the later meeting by Order of Adjournment and Notice in
accordance with Government Code Section 54955(posted within 24 hours).
(14) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of the
Steering Committee,the Chair may convene the Committee in closed session to consider matters
of pending real estate negotiations,pending or potential litigation,or personnel matters,pursuant to
Government Code Sections 54956.8.54956.9,54957 or 54957.6.as noted.
I
1 Reports relating to(a)purchase and sale of real property;(b)matters of pending or potential
litigation;(c)employment actions or negotiations with employee representatives;or which are
exempt from public disclosure under the California Public Records Act,may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects,the minutes will reflect all
required disclosures of information.
A. Convene in closed session, if necessary
1. Confer with General Counsel re pending litigation, Orange County
Sanitation District, at al. v. County of Kern. at al., Tulare County
Superior Court Case No. 189564, Government Code Section
54956.9.
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
(15) ADJOURNMENT
H:WeplNagenda\Steering Committee\2006\03\032206 Supplemental agenda-closed session(2). m
STATE OF CALIFORNIA )
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, March 22, 2006, was
duly posted for public inspection in the main lobby of the District's offices on Thursday, March 15,
2006.
IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of March, 2006.
� 1
Penny Kyle, S retary of the Board of Directors of
Orange County Sanitation District
Posted: —March 15. 2006`12:00 p..m_..
By: l /Y'Y L_9.) X.
Signature
tiORANGE COUNTY SANITATION DISTRICT
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BOARD SECRETARY(3)
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To maintain world class leadership in wastewater and water resovroe management.
STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, March 22, 2006
Wednesday, April 26, 2006
Wednesday, May 24, 2006
Wednesday, June 28, 2006
'Wednesday, July 19, 2006
Wednesday, August 23, 2006
Wednesday, September27, 2006
Wednesday, October 25, 2006
'Wednesday, November 15, 2006
`Wednesday, December20, 2006
Wednesday, January 24, 2007
Wednesday, February 28, 2007
Wednesday, March 28, 2007
Wednesday, April 25, 2007
Wednesday, May 23, 2007
Wednesday, June 27, 2007
*Tentatively rescheduled from regular fourth Wednesday.
H.-Wep0agenda\Steering Commitlee\2001SWeeting Dates Fon.24m
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: March 22 . 2006 Meeting Time: 5:00 p.m.
Meeting Adjourned: p.m.
Committee Members
Steve Anderson, Board Chair.............................................
Jim Ferryman, Board Vice Chair.........................................—
Darryl Miller, FAHR Committee Chair.................................
Carolyn Cavecche, OUTS Committee Chair.......................—
Tod Ridgeway, PDC Committee Chair................................
Jim Silva, Supervisor..........................................................
Others
Brad Hogin, General Counsel
Don Hughes
Staff Present
Jim Ruth, Interim General Manager
Nick Arhontes, Director of Regional Assets & Services
Bob Ghirelli, Director of Technical Services
Jim Herberg, Director of Operations& Maintenance
David Ludwin, Director of Engineering
Patrick Miles, Director of Information Technology
Lisa Tomko, Director of Human Resources
Lorenzo Tyner, Director of Financelrreasurer
Gail Garrett, Committee Secretary
Other Staff Present
c: Lenora Crane
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AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, March 22, 2006 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
www.ocsd.com
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
(3) PUBLIC COMMENTS
(4) REPORT OF COMMITTEE CHAIR
a. CASA Conference, April 26—29
b. Washington DC Legislative Affairs Update
(5) REPORT OF GENERAL MANAGER
a. Monthly Status Report
b. Update on FY Fiscal Year 2006-2007 and 2007-2008 Budget Process
C. Southern California Coastal Water Research Project(SCCWRP) lease agreement
(6) REPORT OF GENERAL COUNSEL
(7) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same,as follows:
a. Approve minutes of the February 22, 2006 Steering Committee meeting.
END OF CONSENT CALENDAR
Consideration of items deleted from Consent Calendar, if any.
-2- March 22, 2006 Agenda
(8) ACTION ITEMS
a. Direct staff to prepare an annexation application to add the East Orange
Development areas, within the soon to be dissolved Santiago County Water
District, to the Orange County Sanitation District within Revenue Area 14(Irvine
Ranch Water District).
(9) DISCUSSION ITEMS
a. Review Agenda Items scheduled to be presented to Committees in April (Information
item only)
b. Review and consideration of Agenda Items for Board of Directors Meeting of March 22,
2006
(10) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF
ANY
(11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
(13) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday,April 26, 2006.
The next Board Meeting is scheduled for 7 p.m., Wednesday, April 26. 2006.
(14) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of the Steering
Committee,the Chair may convene the Committee in closed session to consider matters of pending real
estate negotiations,pending or potential litigation,or personnel matters.pursuant to Government Code
Sections 54956.8,54956.9,54957 or 54957.6,as noted.
Reports relating to(a)purchase and sale of real property;tb)matters of pending or potential litigation;(c)
employment actions or negotiations with employee representatives:or which are exempt from public
disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted
closed session and are not available for public inspection. At such time as final actions are taken by the
Board on any of these subjects,the minutes will reflect all required disclosures of information.
-3- March 22, 2006 Agenda
A. Convene in closed session, if necessary
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
(15) ADJOURNMENT
Aaenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has
been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and
time above. All written materials relating to each agenda item are available for public inspection in the office of the Board
Secretary.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for
discussion and/or action,it will be done in compliance with Section 54954.2(b)as an emergency item or because there is
a need to take Immediate action, which need came to the attention of the Committee subsequent to the posting of
agenda,or as set forth on a supplemental agenda posted in the manner as above,not less than 72 hours prior to the
meeting date.
Public Comments: Any member of the public may address the Steering Committee on specific agenda items or
matters of general interest. As determined by the Chair,speakers may be defamed until the specific item is taken for
discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the
Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation,and unless a particular Item Is requested to be removed from the consent calendar by a Director of staff
member,there will be no separate discussion of these Items. All items on the consent calendar will be enacted by
one action approving all motions,and casting a unanimous ballot for resolutions included on the consent calendar.
All Items removed from the consent calendar shall be considered in the regular order of business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held
within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meelino Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be
considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955
(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any
special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's office
at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Notice to Committee Members:
For any questions on the agenda or to place any Items on the agenda, Committee members should contact the
Committee Chair or Secretary ten days in advance of the Committee meeting.
Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall)
Interim General Manager: James D.Ruth (714)593-7110
General Counsel: Brad Hogin (714)564-2606
Committee Secretary: Gail Garrett (714)593-7101
(714)962-0356 (Fax)
E-mail: aaarrett@ocsd.corn
H)a GENOA4TEENNG COMMMSMCOBO=b AGENDA EC.EWC
MINUTES OF STEERING COMMITTEE MEETING
Orange County Sanitation District
Wednesday, February 22, 2006, at 5 p.m.
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, February 22, 2006 at 5 p.m., in the District's Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Bradley R. Hogin, General Counsel
Jim Ferryman,Vice Chair
Carolyn Cavecche, Chair, OMITS Committee STAFF PRESENT:
Darryl Miller, Chairman, FAHR Committee Jim Ruth, Interim General Manager
Tod Ridgeway, Chairman, PDC Committee Nick Arhontes, Director of Regional Assets and
Jim Silva, County Supervisor Services
Bob Ghirelli, Director of Technical Services
Patrick Miles, Director of Information Technology
Lorenzo Tyner, Director of Financelrreasurer
Directors Absent: Lisa Tomko, Director of Human Resources
Steve Anderson, Chair Gail Garrett, Committee Secretary
Jeff Reed, Human Resources Manager
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) REPORT OF THE COMMITTEE CHAIR
Vice Chair Jim Ferryman announced the standing committee meeting dates for March. The FAHR
Committee will meet a week earlier on Wednesday, March 1 at 7:00 p.m. due to a conflict with the
CASA Washington DC conference.
Two CIP Orientation Workshops have been scheduled for Wednesday, March 15 and March 29.
Board members should let Board Secretary know which workshop they wish to attend.
Minutes of the Steering Committee
Page 2
February 22,2006
(5) REPORT OF THE GENERAL MANAGER
Interim General Manager Jim Ruth presented his monthly status report to the board and noted that
the CIP has been staffs major focus. Budget hearings with staff begin March 13 and the transition to
a two-year budget is going well. His written report was provided to the Board.
Nick Arhontes, Director of Regional Assets and Services, reported on the SARI line breach.
Temporary repairs are in place and permanent repairs are expected to be completed in mid-March.
A full report will be presented at to the March Board.
Mr. Arhontes also reported that his staff is working to discover and resolve possible CalTrans issues
unrelated to the GMR construction damage to the SARI line at the 22 Freeway.
(6) REPORT OF GENERAL COUNSEL
There was no report.
(7) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED AND DULY CARRIED: Approve the minutes of the January
25, 2006 Steering Committee meeting.
b. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to approve Amendment No. 1 to the contract with James D. Ruth,
Interim General Manager, extending the contract to December 31, 2006;
including three weeks paid leave time; and a $100,000 life insurance policy.
END OF CONSENT CALENDAR
(8) ACTION ITEMS
a. (1)Approve and direct the General Manager to pursue and select real property,
within budgeted funds, on behalf of the District for possible Purchase.
(2)Approve and direct the Board Chair to execute on behalf of the District a
Purchase and Sale Agreement in a form acceptable to General Counsel to
acquire the selected property;and,
(3)Approve the use of the acquired property for the North County Yard.
Directors expressed concern regarding item (2)and modified the motion to include a
contingency that the Board of Directors approve the ultimate sale at a future meeting.
Minutes of the Steering Committee
Page 3
February 22, 2006
It was then:
MOVED, SECONDED AND DULY CARRIED: (1)Approve and direct the Interim
General Manager to pursue and select real property, within budgeted funds,on behalf
of the District for possible Purchase.
(2)Authorize the Interim General Manager and Board Chair to negotiate on
behalf of the District a Purchase and Sale Agreement to acquire the selected
property, contingent upon final approval of the Board of Directors, in a form
acceptable to General Counsel;and,
(3)Approve the use of the acquired property for the North County Yard.
(9) INFORMATIONAL ITEMS
a. The Agenda Items scheduled to be reviewed by the Board's working committees in
March were reviewed.
b. The agenda items scheduled to be presented to the Board at tonight's meeting were
reviewed.
(10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
Director Darryl Miller said that he and Chair Anderson met with Sat Tamaribuchi,Vice President of
Environmental Affairs at The Irvine Company. Mr. Tamabuchi will address their questions at their
next meeting which will take place after their return from Washington DC in mid-March.
Directors Cavecche, Ferryman and Duvall met with Governor Arnold Schwarzenegger at the SAW PA
briefing for the governor and elected officials relating to the Prado Dam project and SARI
improvements. Director Cavecche said she would discuss with OCWD the possibility to invite the
governor to tour the GWRS project.
(11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(13) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, March 22, 2006 at 5 p.m.
Minutes of the Steering Committee
Page 4
February 22, 2006
The next Board Meeting is scheduled for Wednesday, March 22, 2006 at 7 p.m.
(14) CLOSED SESSION
There was no closed session.
(15) ADJOURNMENT
The Chair declared the meeting adjourned at 5:25 p.m. 1
Submitted by
Gail Garrett
Steering Committee Secretary
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STEERING COMMITTEE Meeting Date TO Bd.cf Dlr.
AGENDA REPORT D3/u as
Item Nu 06 Item N liar
Orange County Samtauon Dlstr t er I
FROM: David Ludwin, Director of Engineering
Originator: Jim Burror, Engineering Supervisor
SUBJECT: EAST ORANGE DEVELOPMENT ANNEXATION TO ORANGE COUNTY
SANITATION DISTRICT AND IRVINE RANCH WATER DISTRICT
GENERAL MANAGER'S RECOMMENDATION
Direct staff to prepare an annexation application to add the East Orange Development
areas, within the soon to be dissolved Santiago County Water District, to the Orange
County Sanitation District within Revenue Area 14 (Irvine Ranch Water District).
SUMMARY
• The Santiago County Water District (SCWD) that served unincorporated areas east of
the Orange County Sanitation District (Sanitation District) is in the process of becoming
part of the Irvine Ranch Water District (IRWD).
• The Sanitation District staff is now being asked by the IRWD staff to annex 13,500 acres
of the former SCWD to the Sanitation District's Revenue Area 14, allowing IRWD to
provide sewerage collection and treatment in the area.
• Staff is requesting direction on the preparation of the annexation application:
- Immediately prepare an annexation application, and any additional environmental
documentation necessary, preceding a resolution of the ongoing legal disputes
regarding the East Orange Development environmental documentation, or;
- Prepare the annexation application after resolution of the ongoing legal disputes
regarding the East Orange Development environmental documentation.
PRIOR COMMITTEEIBOARD ACTIONS
1985—CECA Certification and Agreement to the Formation of Revenue Area 14 to be served
by the Irvine Ranch Water District
PROJECTICONTRACT COST SUMMARY
None
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
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ADDITIONAL INFORMATION
The area proposed for annexation encompasses the Irvine Company's East Orange
Development. The existing OCSD Resolution 99-05 directs Sanitation District staff to try and
avoid septic tanks for developments outside the current boundaries of the Sanitation District.
This is because, if septic tanks were installed in the proposed Development, this area could
impact Orange County's water quality. This annexation would be consistent with this
direction given to the Sanitation District staff by the Board of Directors.
Annexation and service for this area in SCW D was contemplated during the original
formation of the Revenue Area 14, operated by IRWD, in 1985. At the time of this writing,
the Sanitation District staff is reviewing the 1985 Environmental Impact Report (EIR)for the
original formation of the Revenue Area 14 to determine if any additional California
Environmental Quality Act (CEQA)documentation is required prior to these annexation
proceedings. However, the EIR for the 2,500 unit East Orange Development is currently in
litigation brought on by the Sierra Club, and there is a risk that any action by the Sanitation
District could be challenged.
These areas would be served by IRWD, and the IRWD staff is preparing flow projections for
Sanitation District staff to review and determine if the existing 1985 Formation Agreement
between the Sanitation District and IRWD would need to be amended. However, early
indications are that the agreement would not need to be amended because treatment and
collection capacities appear to not be an issue.
The Sanitation District does not collect annexation or connection fees for the areas served in
Revenue Area 14 per Ordinance OCSD No. 21. Thus, all applicable sewerage service fees
would be captured by IRWD during development of the area.
ALTERNATIVES
1. Immediately prepare an annexation application, and any additional environmental
documentation necessary, preceding a resolution of the ongoing legal disputes
regarding the East Orange Development environmental documentation, or;
2. Prepare the annexation application after resolution of the ongoing legal disputes
regarding the East Orange Development environmental documentation.
CEQA FINDINGS
The adequacy determination of the existing 1985 EIR for the formation of the County
Sanitation District's Revenue Area 14 is pending.
ATTACHMENTS
Service Area and Project Site Map
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STEERING COMMITTEE MeedngDaIs T,Bd.ofrnr.
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AGENDA REPORT em Number Item Numbe
9(a)
Orange County Sanitation District
FROM: James D. Ruth, Interim General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: April Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for review by the Working
Committees in April.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in April:
OMTS Committee: 1. Consider Ocean Monitoring Annual Report
2. Consider 503 Annual Report
3. Consider Biosolids Management
4. Report on Corrosion Management Plan
PDC Committee: 1. Ratify Change Order No. 7 for Contract No. 7-36, 7-39, and 7-
41, Gisler-Redhill Trunk Improvements
2. Ratify Change Order No. 1 for Contract No. 2-41-4, SARI 2005
Emergency Repairs from 10,000 cis Release
3. Ratify Change Order No. 26 for Job No. Pt-37, Primary
Clarifiers 16-31 and Related Facilities
4. Ratify Change Order Nos. 15 and 16 for Job No. J-35-1, Area
Classification Studies, Plant Nos. 1 and 2
5. Ratify Change Order No. 1 for Job No. J-88, Headworks
Construction Trailers at Plant No. 2
6. Approve Amendment No. 2 to Joint Operating Agreement for
Job No. J-36, Groundwater Replenishment System
7. Approve Amendment No. 2 to PSA for Job No. P2-80, Primary
Treatment Rehabilitation/ Refurbishment
8. Approve Specification Documents for Job No. SP-79,Tule
Ranch Biosolids Water Management Needs, Kings County
FAHR Committee: 1. Report on Contracts Insurance Indemnification
2. Report on Treatment Costs Benchmark
3. Consider Sewer Service User Fees for 2006-07
4. Report on Labor Relations
5. Consider Human Resources Policies and Procedure
6. Consider Records Retention Schedule Update
7. Report on Septic Tank Map for concentrated areas
8. Consider Workers' Compensation Reporting Process
9. Consider adoption of Ordinance consolidating all revenue
areas and repeal Ordinance OCSD-02
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
99
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STEERING COMMITTEE Meeting Date To So.of Dir.
3r2ZO6
AGENDA REPORT Item Number item Number
91
Orange County Sanitation District
FROM: James D. Ruth, Interim General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: Agenda Items for Consideration by the Board
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for consideration by the Board
at its March 22, 2006 meeting.
SUMMARY
Staff routinely prepares for the Steering Committee lists of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Board at the March 22, 2006
meeting:
CONSENT CALENDAR
9. Consideration of motion to approve all agenda items appearing on the Consent
Calendar not specifically removed from same, as follows:
a. (1) Receive and file petition from Hearthside Homes requesting
annexation of 71.24 acres to Orange County Sanitation District in the
vicinity of Balsa Chica Street and Los Patos Avenue, in an unincorporated
area of Orange County; and,
(2) Adopt Resolution No. OCSD 06-04, authorizing initiation of
proceedings to annex said territory to OCSD (Proposed Annexation
No. OCSD-55— Bolsa Chica Annexation).
b. Approve Utility Agreement No. 12-UT-935 with the State of California,
Department of Transportation (Caltrans) to reimburse the Sanitation
District for relocation design and inspection costs associated with the
relocation of an existing 12-inch VCP sewer at the intersection of
Orangethorpe Avenue and Imperial Highway within the city of Yorba Linda
for an amount not to exceed $85,000.
END OF CONSENT CALENDAR
10. Consideration of items deleted from Consent Calendar, if any.
COMMITTEE REPORTS AND RECOMMENDED ACTIONS
11. STEERING COMMITTEE
Consent Calendar
a. Order draft Steering Committee Minutes for the meeting held on January
25, 2006, to be filed.
b. (1) Authorize the Interim General Manager to pursue and select real
property, within budgeted funds, on behalf of the District for possible
purchase;
(2) Authorize the Interim General Manager and Board Chair to negotiate a
Purchase and Sale Agreement to acquire the selected property for a
purchase price not to exceed $10,500,000, contingent upon final approval
of the Board of Directors, in a form acceptable to General Counsel; and,
(3) Approve the use of the acquired property for the North County Yard.
Non-Consent Calendar
C. Review and consideration of agenda items considered by the Steering
Committee re the March 22, 2006 meeting.
d. Consideration of items deleted from Steering Committee Consent
Calendar, if any.
12.OPERATIONS. MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS)
OMTS Consent Calendar
a. Order draft Operations, Maintenance and Technical Services Committee
Minutes for the meeting held on March 1, 2006 to be filed.
b. (1) Receive and file Summary Report re Investigation of Discharge Permit
Violation for Dioxin, Phase I, dated March 1, 2006; and,
(2) Approve increase in expenditure for Columbia Analytical Laboratories
for dioxin testing by $50,000 to bring the total purchase order for FY 05/06
to $80,000.
Non-Consent Calendar
C. Consideration of items deleted from OMTS Consent Calendar, if any.
H bepNgmdaR[ttnn0 COMMIT sVO 3032$06%b)Us,of AR lm aW=Bw arj.d=
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13. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC)
PDC Consent Calendar
a. Order draft Planning, Design and Construction Committee Minutes for the
regular meeting held on March 2, 2006, to be filed.
b. Approve a Professional Services Agreement with Earth Tech, providing for
engineering services for Rehabilitation of Magnolia Trunk Sewer, Contract
No. 3-58, for an amount not to exceed $699,096.
C. Approve a Professional Services Agreement with Carollo Engineers for
studies and a preliminary design report for Headworks Rehabilitation/
Refurbishment at Plant No. 1, Job No. P1-71, for an amount not to exceed
$339,738.
d. Approve a Professional Services Agreement with Camp, Dresser&
McKee, Inc. for engineering services including Design-Build bid document
preparation for Cable Tray Improvements at Plant Nos. 1 and 2, Job No.
J47, for an amount not to exceed $2,251,548.
e. Approve Amendment No. 1 to the Professional Services Agreement with
Malcolm Pimie, Inc. providing for construction support services for the
Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for an additional
amount of$137,937, increasing the total amount not to exceed $223,045.
f. Approve Amendment No. 1 to the Professional Services Agreement with
Brown and Caldwell for engineering services for Plant No. 2 Primary
Sludge Feed System Project, Job No. P2-91, providing for additional
engineering services for an additional amount of$212,816, and an
additional $100,000 for General Manager task order approvals, increasing
the total amount not to exceed $2,990,366.
g. Approve Amendment No. 4 to the Professional Services Agreement with
Camp, Dresser, & McKee for Rehabilitation of Odor Control Facilities, Job
No. J-71-8, providing for additional engineering services, for an additional
amount of$327,172, increasing the total amount not to exceed
$4,918,704.
In. Approve Amendment No. 6 to a Professional Services Agreement with
Lee & Ro, Inc., providing for additional engineering and construction
support services for Replacement of the Bitter Point Pump Station,
Contract No. 5-49; Replacement of the Rocky Point Pump Station,
Contract No. 5-50; Rehabilitation of the 141" Street Pump Station, Contract
No. 5-51; and Rehabilitation of the "A" Street Pump Station, Contract No.
5-52, for an additional amount of$328,566, increasing the total amount
not to exceed $4,809,382.
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i. Approve a Cooperative Agreement with the City of Huntington Beach for
remaining work to be completed on the Bushard Trunk Sewer
Rehabilitation, Job No. 1-2-4.
j. Approve a Reimbursement Agreement with Orange County Water District
for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4.
k. (1) Approve a Sole Source Agreement with Southern California Edison for
engineering services, fees, materials, and labor for 66kV Substation at
Plant No. 1, Job No. P11-97, for an amount not to exceed $6,052,000; and,
(2) Increase the project budget in the amount of$4.302,947 for a total
amount of$9,475,538.
1. Reject all bids submitted for Tenant Improvement for
Engineering/Construction Trailer Complex 'C', Job No. FE04-36.
Non-Consent Calendar
M. Consideration of items deleted from PDC Consent Calendar, if any.
14. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
FAHR Consent Calendar
a. Order draft Finance, Administration and Human Resources Committee
Minutes for the meeting held on March 1, 2006, to be filed.
b. Approve SAFETY-POL-101, 102, 107, 202, and 402, and 405 as provided
for in Resolution No. OCSD 02-5, regarding the District's Injury and Illness
Prevention Program Policy.
FAHR Non-Consent Calendar
C. Consideration of items deleted from FAHR Consent Calendar, if any.
15. LEGISLATIVE AFFAIRS COMMITTEE
Consent Calendar
a. The March 14, 2006 meeting was cancelled.
Non-Consent Calendar
b. Consideration of items deleted from Legislative Affairs Committee
Consent Calendar, if any.
H:weof gwW151eaeg rw wim mwo-v.r.mc
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NON-CONSENT CALENDAR
16. Approve renewal of Purchase Order No. 101758-OB for Purchase of Cationic
Polymer, Specification No. C-2003-143, issued to Polydyne Inc., with a unit rate
increase of$0.70 per active pound for Solution Polymer increasing the total price
to $1.75 per active pound plus tax, and a unit rate increase in Mannich++
Polymer of$0.249, increasing the total price to $1.529 per active pound plus tax,
for an estimated amount of$1,280,000 for the period July 1, 2006 through
June 30, 2007.
17. Approve Amendment No. 1 to the Professional Services Consultant Agreement
with Albert Grover and Associates, providing for engineering services for the
Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for an additional amount of
$65,000 increasing the total amount not to exceed $153,000.
18. (a) Receive and file the letter dated March 6, 2006 from Omni Metal Finishing,
Inc., regarding a settlement proposal for Administrative Complaint re Permit No.
2-1.520; and,
(b)Authorize the General Manager to negotiate and enter into a settlement
agreement with Omni Metal Finishing, Inc., which would impose a maximum of
$55,000 in administrative penalties against Omni and require Omni to make
improvements and additions to Omni's existing pretreatment facility to ensure
compliance.
19. Closed Session
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
H,.g ena�.W Camnueer200B103N91S06 9(n1 usi WNb Iw Wa m .r.�.mc
ft xw, �8 Page 5
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
99
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ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018