HomeMy WebLinkAbout2006-02 MINUTES OF STEERING COMMITTEE MEETING
Orange County Sanitation District
Wednesday, February 22, 2006, at 5 p.m.
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, February 22, 2006 at 5 p.m., in the District's Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Bradley R. Hogin, General Counsel
Jim Ferryman, Vice Chair
Carolyn Cavecche, Chair, OMITS Committee STAFF PRESENT:
Darryl Miller, Chairman, FAHR Committee Jim Ruth, Interim General Manager
Tod Ridgeway, Chairman, PDC Committee Nick Arhontes, Director of Regional Assets and
Jim Silva, County Supervisor Services
Bob Ghirelli, Director of Technical Services
Patrick Miles, Director of Information Technology
Lorenzo Tyner, Director of Finance/Treasurer
Directors Absent: Lisa Tomko, Director of Human Resources
Steve Anderson, Chair Gail Garrett, Committee Secretary
Jeff Reed, Human Resources Manager
(2) APPOINTMENT OF CHAIR PRO TEM
FILED
No appointment was necessary. IN THE OFFICE OF THE SECRETARY
ORANGE 1--- ^•' ntRTRICT
MAR 2 2 2006
(3) PUBLIC COMMENTS There were no comments by any member of the public. BY 1<
(4) REPORT OF THE COMMITTEE CHAIR
Vice Chair Jim Ferryman announced the standing committee meeting dates for March. The FAHR
Committee will meet a week earlier on Wednesday, March 1 at 7:00 p.m. due to a conflict with the
CASA Washington DC conference.
Two CIP Orientation Workshops have been scheduled for Wednesday, March 15 and March 29.
Board members should let Board Secretary know which workshop they wish to attend.
Minutes of the Steering Committee
Page 2
February 22, 2006
(5) REPORT OF THE GENERAL MANAGER
Interim General Manager Jim Ruth presented his monthly status report to the board and noted that
the CIP has been staffs major focus. Budget hearings with staff begin March 13 and the transition to
a two-year budget is going well. His written report was provided to the Board.
Nick Arhonles, Director of Regional Assets and Services, reported on the SARI line breach.
Temporary repairs are in place and permanent repairs are expected to be completed in mid-March.
A full report will be presented at to the March Board.
Mr.Arhontes also reported that his staff is working to discover and resolve possible CalTrans issues
unrelated to the GMR construction damage to the SARI line at the 22 Freeway.
(6) REPORT OF GENERAL COUNSEL
There was no report.
(7) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED AND DULY CARRIED: Approve the minutes of the January
25, 2006 Steering Committee meeting.
b. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to approve Amendment No. 1 to the contract with James D. Ruth,
Interim General Manager, extending the contract to December 31, 2006;
including three weeks paid leave time;and a $100.000 life insurance policy.
END OF CONSENT CALENDAR
(8) ACTION ITEMS
a. (1)Approve and direct the General Manager to pursue and select real property,
within budgeted funds, on behalf of the District for possible Purchase.
(2)Approve and direct the Board Chair to execute on behalf of the District a
Purchase and Sale Agreement in a form acceptable to General Counsel to
acquire the selected property; and,
(3)Approve the use of the acquired property for the North County Yard.
Directors expressed concern regarding item (2)and modified the motion to include a
contingency that the Board of Directors approve the ultimate sale at a future meeting.
Minutes of the Steering Committee
Page 3
February 22, 2006
It was then:
MOVED, SECONDED AND DULY CARRIED: (1)Approve and direct the Interim
General Manager to pursue and select real property,within budgeted funds, on behalf
of the District for possible Purchase.
(2)Authorize the Interim General Manager and Board Chair to negotiate on
behalf of the District a Purchase and Sale Agreement to acquire the selected
property, contingent upon final approval of the Board of Directors, in a form
acceptable to General Counsel; and,
(3)Approve the use of the acquired property for the North County Yard.
(9) INFORMATIONAL ITEMS
a. The Agenda Items scheduled to be reviewed by the Board's working committees in
March were reviewed.
b. The agenda items scheduled to be presented to the Board at tonight's meeting were
reviewed.
(10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
Director Darryl Miller said that he and Chair Anderson met with Sat Tamaribuchi,Vice President of
Environmental Affairs at The Irvine Company. Mr. Tamabuchi will address their questions at their
next meeting which will take place after their return from Washington DC in mid-March.
Directors Cavecche, Ferryman and Duvall met with Governor Arnold Schwarzenegger at the SAWPA
briefing for the governor and elected officials relating to the Prado Dam project and SARI
improvements. Director Cavecche said she would discuss with OCW D the possibility to invite the
governor to tour the GWRS project.
(11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(13) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, March 22, 2006 at 5 p.m.
Minutes of the Steering Committee
Page 4
February 22, 2006
The next Board Meeting is scheduled for Wednesday, March 22, 2006 at 7 p.m.
(14) CLOSED SESSION
There was no closed session.
(15) ADJOURNMENT
The Chair declared the meeting adjourned at 5:25 p.m.
Submitted by:
Gail Garrett
Steering Committee Secretary
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STATE OF CALIFORNIA )
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COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, February 22, 2006,was
duly posted for public inspection in the main lobby of the District's offices on Thursday, February 16,
2006.
IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of February, 2006.
L&�
Penny Kyle, Sec o he Board of Directors of
Orange County S itati n District
Posted: February 16 2006 12:00 p.m.
By:
Signature
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STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, February 22, 2006
Wednesday, March 22, 2006
Wednesday, April 26, 2006
Wednesday, May 24, 2006
Wednesday, June 28, 2006
'Wednesday, July 19, 2006
Wednesday, August 23, 2006
Wednesday, September 27, 2006
Wednesday, October 25, 2006
"Wednesday, November 15, 2006
*Wednesday, December 20, 2006
Wednesday, January 24, 2007
Wednesday, February 28, 2007
Wednesday, March 28, 2007
Wednesday, April 25, 2007
Wednesday, May 23, 2007
Wednesday, June 27, 2007
'Tentatively rescheduled from regular fourth Wednesday.
Hddepnagenda\Steering CommitteeMO Meetinp Dates Form.Zdoc
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: February 22 . 2006 Meeting Time: 5:00 p.m.
Meeting Adjourned: D.m.
Committee Members
SteveAnderson, Board Chair.............................................
Jim Ferryman, Board Vice Chair.........................................
Darryl Miller, FAHR Committee Chair.................................
Carolyn Caveoche, OMTS Committee Chair.......................
Tod Ridgeway, PDC Committee Chair................................
Jim Silva, Supervisor..........................................................
Others
Brad Hogin, General Counsel
Don Hughes
Staff Present
Jim Ruth, Interim General Manager
Nick Arhontes, Director of Regional Assets & Services
Bob Ghirelli, Director of Technical Services
Jim Herberg, Director of Operations & Maintenance
David Ludwin, Director of Engineering
Patrick Miles, Director of Information Technology
Lisa Tomko, Director of Human Resources
Lorenzo Tyner, Director of Finance/Treasurer
Gail Garrett, Committee Secretary
Other Staff Present
c: Lenora Crane
RklepDzgenda\Steering Commlttee@006\Roll Call Shoal Fonn.3.doc
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, February 22, 2006 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
www.ocsd.com
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
(3) PUBLIC COMMENTS
(4) REPORT OF COMMITTEE CHAIR
(5) REPORT OF GENERAL MANAGER
a. SARI Line Update
b. Status Report
(6) REPORT OF GENERAL COUNSEL
(7) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. Approve minutes of the January 25, 2006 Steering Committee meeting.
b. Recommend to the Board of Directors to approve Amendment No. 1 to the contract with
James D. Ruth, Interim General Manager, extending the contract to December 31, 2006;
including three weeks paid leave time; and a $100,000 life insurance policy. Book Page 9
ND OF CQNSFNT CALENDAR
Book Page 1
-2- February 22, 2006 Agenda
Consideration of items deleted from Consent Calendar, if any.
(8) ACTION ITEMS
a. Recommend to the Board of Directors to (1)Approve and direct the General Manager to
pursue and select real property, within budgeted funds, on behalf of the District for
possible Purchase.
(2)Approve and direct the Board Chair to execute on behalf of the District a Purchase
and Sale Agreement in a form acceptable to General Counsel to acquire the selected
property; and,
(3)Approve the use of the acquired property for the North County Yard. Book Page 11
(9) INFORMATIONAL ITEMS
a. Review Agenda Items scheduled to be presented to Committees in March (Information
item only) Book Page 14
b. Review and consideration of Agenda Items for Board of Directors Meeting of February
22, 2006 Book Page 16
(10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
(13) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, March 22, 2006.
The next Board Meeting is scheduled for 7 p.m., Wednesday, March 22, 2006.
Book Page 2
-3- February 22, 2006 Agenda
(14) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of the
Steering Committee,the Chair may convene the Committee in closed session to consider matters
of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant
to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6,as noted.
Reports relating to (a)purchase and sale of real property; (b)matters of pending or potential
litigation; (c)employment actions or negotiations with employee representatives;or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Convene in closed session, if necessary
B. Reconvene in regular session
C. Consideration of action, if any,on matters considered in closed session.
(15) ADJOURNMENT
Book Page 3
-4- February 22, 2006 Agenda
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior
to the meeting date and time above. All written materials relating to each agenda Item are available for public
inspection in the office of the Board Secretary.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an
emergency item or because there is a need to take immediate action,which need came to the attention of the
Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the
manner as above,not less than 72 hours prior to the meeting date.
Public Comments: Any member of the public may address the Operations, Maintenance and Technical
Services Committee on specific agenda items or matters of general interest. As determined by the Chair,
speakers may be deferred until the specific item is taken for discussion and remarks may be limited to
three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action
taken by the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion
or further explanation, and unless a particular item is requested to be removed from the consent calendar
by a Director of staff member,there will be no separate discussion of these items. All items on the
consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for
resolutions included on the consent calendar. All items removed from the consent calendar shall be
considered in the regular order of business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee
meeting held within five (5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda
may be considered at the later meeting by Order of Adjournment and Notice In accordance with Government
Code Section 54955 (posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you
require any special disability related accommodations, please contact the Orange County Sanitation District
Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must
specify the nature of the disability and the type of accommodation requested.
Notice to Committee Members:
For any questions on the agenda or to place any items on the agenda, Committee members should contact the
Committee Chair or Secretary ten days in advance of the Committee meeting.
Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall)
Interim General Manager: James D. Ruth (714)593-7110
General Counsel: Brad Hugin (714)564.2606
Committee Secretary: Gail Garrett (714)593-7101
(714)962.0356 (Fax)
E-mail: ggamettrdloCad.COm
KWEP GENMWEEnING WMMMEa200a02b222N AGENW NEW F0W.4.1WC
Book Page 4
DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Orange County Sanitation District
Wednesday, January 25, 2006, at 5 p.m.
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday,January 25, 2006 at 5 p.m., In the District's Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Bradley R. Hogin, General Counsel
Steve Anderson, Chair Don Hughes
Jim Ferryman,Vice Chair
Carolyn Cavecche, Chair, OMTS Committee STAFF PRESENT:
Darryl Miller, Chairman, FAHR Committee Jim Ruth, Interim General Manager
Tod Ridgeway, Chairman, PDC Committee Nick Arhontes, Director of Regional Assets and
Jim Silva, County Supervisor Services
Bob Ghirelli, Director of Technical Services
Jim Herberg, Director of Operations and
Maintenance
Directors Absent: David Ludwin, Director of Engineering
Lorenzo Tyner, Director of Finance/Treasurer
Lisa Tomko, Director of Human Resources
Gail Garrett,Committee Secretary
Juanita Skillman, Records Management
Specialist
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the December 21, 2005 Steering Committee meeting and the minutes of the January
12 and January 16, 2006 special meetings of the Steering Committee were approved as drafted.
Book Page 5
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Steve Anderson thanked Jim Ferryman for acting as Chair Pro Tern at the special
Steering Committee meeting on January 16. Chair Anderson commended OCSD staff for their
professionalism in the last couple of months. He congratulated Nick Arhontes for his presentation on
lateral sewers at the CASA meeting in Indian Wells.
Chair Anderson announced the standing committee meeting dates for February. A special PDC
Committee meeting is scheduled for tomorrow, January 26, at 5:00 p.m. The CIP Oversight
Committee will meet on Thursday, February 9 at 5:00 p.m.
Chair Anderson announced that he has appointed Joy Neugebauer and David Sullivan to the
Cooperative Projects Ad Hoc Committee which will meet on Wednesday, February 15, 2006.
CASA will hold their Annual Workshop in Washington DC on March 6-8, 2006.
(6) REPORT OF THE GENERAL MANAGER
Interim General Manager Jim Ruth provided an update on the SARI line breach—Nick Arhontes
informed the repairs are now estimated to be completed the week of January 30 and staff will
continue to update the Board via email.
Mr. Ruth also reported he, Chair Anderson, and staff met with SAWPA to discuss funding
possibilities. Copies of a resolution adopted by the SAWPA Commission were provided. It
conveys SAWPA's conceptual support for the southern alignment alternative for the protection
and relocation of the SARI line. They have agreed to work with OCSD to get funding in
Washington DC and a meeting will be scheduled with them prior to the Washington DC trip. Mr.
Ruth will keep the Steering Committee and Board informed.
Mr. Ruth presented his monthly status report to the board and noted that his overall assessment
of the District is very favorable. He appreciates the time the Steering Committee spent with staff
and their input will be taken into consideration. The ten identified Strategic Plan Initiatives will
be presented to the Board for further direction, some of which will be addressed during the
budget process and others reviewed as part of the CIP Oversight.
(7) REPORT OF GENERAL COUNSEL
General Counsel Brad Hogin announced that a Rate Study Scoping meeting is scheduled for
January 26, 2006 to review the fee study for Kimberly-Clark. The meeting will be open for input from
the public, after which there will be a 60-day public review period. The final report is due in May and
will be presented to the May or June Board.
(8) DISCUSSION ITEMS (Items A-D)
A. Review of Mountain Park Connection to SARI
David Ludwin, Director of Engineering, provided a map of the proposed Mountain Park
sewer and proposed SARI southern alignment. He presented an update on the status
of the Mountain Park Development and the location of the sewer connection to the SARI
Book Page 6
Minutes of the Steering Committee
Page 3
January 25, 2006
line. Discussion took place regarding a wide range of issues and alternatives, including
those presented by the Irvine Company which include a direct gravity connection to
SARI by Gypsum Canyon Road or connecting downstream of the SARI Control Gate.
Board members expressed concern over the construction costs and recommended
approaching the Irvine Company to discuss these costs. Chair Anderson and Director
Miller will schedule a meeting with Mr. Sat Tamadbuchi.
B. Establishment of a Legislafive Committee
Dr. Ghirelli provided information on establishing a Legislative Affairs Committee, and
discussed three options: 1) Formalize a Legislative Affairs Committee compliant with
the "Brown Act"; 2) Maintain existing legislative Ad Hoc Committee structure; or, 3)
allow staff to conduct meetings and provide Staff Reports to the Steering Committee.
After extensive discussion and clarification of'Brown Act'compliance by General
Counsel, staff was directed to proceed with establishing a Legislative Affairs Committee
per Opfion 1.
C. The Agenda Items scheduled to be reviewed by the Board's working committees in x
were reviewed.
D. The agenda items scheduled to be presented to the Board at tonight's meeting
were reviewed.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, February 22, 2006 at 5 p.m.
The next Board Meeting is scheduled for Wednesday, February 22, 2006 at 7 p.m.
(13) CLOSED SESSION
There was no closed session.
Book Page 7
Minutes of the Steering Committee
Page 4
January 25, 2006
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:00 p.m.
Submitted by.
Gail Garrett
Steering Committee Secretary
H:IEepfl.q a eeft CamsMee1tW5 IW125 SC MnWes ORAF75S
Book Page 8
STEERING COMMITTEE Meeting Date TOBd.of Dir.
2/21/06 Oi/2y06
AGENDA REPORT Item Numiler ite 11M) r
7(b) ucm
Orange County Sanitation District
FROM: Lisa L. Tomko, Director of Human Resources
Originator: Penny Kyle, Board Secretary
SUBJECT: AMENDMENT TO EMPLOYMENT AGREEMENT FOR
INTERIM GENERAL MANAGER
GENERAL MANAGER'S RECOMMENDATION
Recommend to the Board of Directors to approve Amendment No. 1 to the contract with James
D. Ruth, Interim General Manager, extending the contract to December 31, 2006; including
three weeks paid leave time; and a $100,000 life insurance policy.
SUMMARY
The Steering Committee has requested Mr. Ruth to extend his contract in order to integrate
organizational changes and to allow sufficient time for the recruitment process for a general
manager. The monthly salary of$16,500 will remain unchanged. The amendment will provide
for three weeks of paid leave time as well as premiums paid for a $100,000 life insurance policy.
PRIOR COMMITTEE/BOARD ACTIONS
Original contract was approved by the Board of Directors on November 17, 2005.
PROJECT/CONTRACT COST SUMMARY
This amendment extends the contract with Mr. Ruth at $16,500 per month, plus insurance
premiums totaling $3,592.75 through December 2006, for a $100,000 life insurance policy.
BUDGETIMPACT
® This item has been budgeted. (Line Item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
❑ Not applicable (information item)
ADDITIONAL INFORMATION
N/A
ALTERNATIVES
N/A
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STEERING COMMITTEE Meeung Date Tc0%or Dir.
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AGENDA REPORT )tem Number Item Number
8(a)
Orange County Sanitation District
FROM: Nick Arhontes, Director, Regional Assets and Services Department
SUBJECT: ACQUISITION OF PROPERTY FOR NORTH COUNTY YARD
GENERAL MANAGER'S RECOMMENDATION
(1)Approve and direct the General Manager to pursue and select real property, within budgeted
funds, on behalf of the District for possible Purchase.
(2)Approve and direct the Board Chair to execute on behalf of the District a Purchase and Sale
Agreement in a form acceptable to General Counsel to acquire the selected property; and,
(3)Approve the use of the acquired property for the North County Yard.
SUMMARY
In November 2004, staff provided an initial information item regarding the need for a north
county yard facility that included a site selection process for a possible acquisition.
Since November 2004, District staff has worked with a commercial real estate brokerage firm to
refine the list of likely sites for a north county facility for collections staff. Due to increasing
industrial land prices and lack of availability in the original Orange Crush/ Platinum Triangle
vicinity, staff has investigated locations west of that and north of the Garden Grove Freeway.
District staff retained the services of an architectural firm to help evaluate and rank the possible
sites. The analysis examined a series of site selection criteria, including site area, building area,
and proximity to the center of the service area. Other site factors considered included egress,
ease of development, truck route suitability, the tenant improvement costs that were likely to be
needed, and other physical issues such as building dock height. A preferred site was identified
by this evaluation at 7465 Lampson Avenue in Garden Grove. Due to the competitiveness of
the market, the District was unsuccessful in the acquisition.
The District staff with the General Manager's guidance and input and oversight from Directors
Ferryman and Ridgeway and the assistance of Terry Knapper of CB/Richard Ellis (the broker
representing and assisting the District), will continue to be pursuing additional sites. Due to the
continued volatility of the market and the added time needed to identify and then negotiate a
purchase agreement, staff seeks to authorize the General Manager with adequate authority to
move more quickly in negotiating and securing a site. Board approval is needed for this fast
track approach. Staff prefers a commercial approach instead of one involving eminent domain
proceedings.
Staff requests that the Board authorize the Board Chair to execute an agreement for the
purchase price of up to$10,500,000 and in a form acceptable to General Counsel.
Upon acquisition the District staff will develop and initiate a capital project for the necessary
tenant improvements following established District processes and procedures and will thereafter
commence to move to and use the property.
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Book Page I I
PRIOR COMMITTEE/BOARD ACTIONS
Staff proposed the North County Yard with Information Only Report OMTSO4-57, and provided
a status update with an Information Only Report OMTS05-31. An additional report was
developed and submitted for approving the pursuit of the previous Lampson site on 09/28/05 as
item 8(A)for the Steering Committee and item 17 for the full Board on 9/28/05.
PROJECT/CONTRACT COST SUMMARY
The proposed purchase price for the property will not exceed $10,500,000 per the FY 05/06
approved budget.
BUDGETIMPACT
® This item has been budgeted. (Project 15-04, Budget Book Section 8—page 44)
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
❑ Not applicable (information item)
ADDITIONAL INFORMATION
The Regional Assets and Services Department has internally discussed and developed
business needs of relocating staff directly involved with the collection systems O&M to a more
centralized location.
Sewer maintenance staff and equipment were originally based at Plant 1 in Fountain Valley, but
due to space limitations, were moved to Plant 2 in Huntington Beach in the late 1980's. Space
needs at Plant 2 for facilities growth needs and Treatment plant support staff needs and the
mounting cost of fuel and lost productivity caused by crews having to drive their trucks to
worksites in the middle of our service area now dictate that sewer maintenance should be
moved northward. The proposed site would provide a more centralized location to conduct
business. The freeway-close facility near the "Orange Crush" 57/22/5 Freeway area was
desirable to put staff closer to their work on the small, medium and large pipe cleaning and
inspection programs. Lack of availability of desired sites moved our search to the west.
The facility should serve as a base for approximately 50 staff, their personal vehicles, district's
vehicles, service trucks, parts, supplies, tools and equipment. Space will also be available for
some Engineering and Source Control staff should their business needs be better met by
moving to a more central location. Staff will continue to use the commercial card lock type
fueling facilities countywide and not be constructing any on site fueling facilities for District
vehicles. Space will also be available to host training events and regional meetings for joint city
and sewering agency activities in this more centralized location, and for shop and storage
space. The facility will also be available for Board use as desired.
Site options north of the 91 Freeway will now be more strongly weighed. Staffs opinion is that
the future labor pool will likely use the 91 freeway as a travel corridor to and from work due to
increasing land and rental prices in Orange County.
Desired facility size remains approximately 3.5 acres, allowing for staff, visitor and all district
and private vehicle parking with approximately 25,000 square feet of single or two story
occupied space for shop, office, meeting, training, locker rooms, and related space.
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Book Page 12
CEQA FINDINGS
In accordance with CEQA, and based on information learned from the proposed Lampson
acquisition, the District will evaluate the proposed property and the intended use of the property.
The District may conclude that the project qualifies for a categorical exemption from the
California Environmental Quality Act(CEQA)pursuant to CEQA Guidelines 15301 (Class 1 —
operation, repair, maintenance, permitting, licensing, or minor alteration of existing public or
private structures, facilities, mechanical equipment, or topographical features, involving
negligible or no expansion of use). The proposed project will likely utilize the existing structures
at the site consistent with previously established and permitted uses at the property. Ample
parking or room for parking will need to exist at the site, and minor interior tenant improvements
would be anticipated for a preferred industrial type site with existing structures. The District will
consider, however,whether and to what extent a CEQA document must be prepared.
The detailed evaluation in accordance with CEQA and any necessary paperwork will be
developed per our current policies and standards.
ATTACHMENTS
None
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Book Page 13
STEERING COMMITTEE tdeeeos Dam To 9d.or Dir.
22Z06
AGENDA REPORT nem Number Ism Numbs
9(a)
Orange County Sanitation District
FROM: James D. Ruth, Interim General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: March Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for review by the Working
Committees in March
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in March:
OMTS Committee: 1. Consider Dioxin Update
2. Consider Biosolids 503 Annual Report
3. Consider Underground Storage Tank Remediation of the Auto
Shop
4. Report on Corrosion Management Plant
5. Report on O&M Manual
PDC Committee: 1. Ratify Change Order No. 7 for Contract No. 7-36, 7-39, and 7-41,
Gisler-Redhill Trunk Improvements
2. Ratify Change Order No. 1 for Job No. FE04-05, Plant No. 2
Building "H" Seismic Retrofit
3. Approve PSA for Job No.J-47, Cable Tray Improvements at Plant
Nos. 1 and 2
4. Approve PSA for Job No. P1-71, Headwork Rehabilitation/
Refurbishment
5. Approve PSA for Contract No. 3-58, Magnolia Trunk Sewer
Condition Assessment Study
6. Award SCE Contract for Job No. P1-97, 66kV Substation at Plant
No. 1
7. Approve Reimbursement Agreement with OCWD for Job. No. 1-2-4.
Bushard Trunk Sewer Rehabilitation
8. Approve Amendment No. 1 to PSA for Job No. 1-2-4, Bushard Trunk
Sewer Rehabilitation
9. Approve Amendment No. 1 to PSA for Job No. 1-2-4, Bushard Trunk
Sewer Rehabilitation
10. Approve Amendment No. 1 to PSA for Job No. 132-91, Plant No. 2
Primary Sludge Feed System Project
Book Page 14
11. Approve Amendment No. 4 to PSA for Job No. J-71-8,
Rehabilitation of Odor Control Facilities
12. Approve Amendment No. 6 to PSA for Contract No. 5-51,
Rehabilitation of W Street Pump Station; 5-52, Rehabilitation of"A"
Street Pump Station
13. Reject All Bids and Close Project for Job No. FE04-36, Tenant
Improvements for Engineering and Construction Trailer Complex C
at Plant No. 1
FAHR Committee: 1. Review Contract Insurance Indemnification Levels
2. Report on top 10-15% of commercial industrial users affected by
the rate increase
3. Report on the number of purchases approved by EMT from
$25,000 to $49,999
4. Report on and provide map of septic tank concentrated areas
PROJECTICONTRACT COST SUMMARY
NIA
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
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Page 2
Book Page 15
STEERING COMMITTEE rneeun9 Date I To etl.or Dm
2r22ros
AGENDA REPORT Item NumOer Iem NumEer
90
Orange County Sanitation District
FROM: James D. Ruth, Interim General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: Agenda Items for Consideration by the Board
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for consideration by the Board at its
February 22. 2006 meeting.
SUMMARY
Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to
the Working Committees and the Board at their next monthly meetings. This allows the
Steering Committee the opportunity to review these items early enough to make reassignments
in the review or approval process.
The following items are scheduled to be considered by the Board at the February 22, 2006
meeting:
CONSENT CALENDAR
9. Consideration of motion to approve all agenda items appearing on the Consent Calendar
not specifically removed from same, as follows:
END OF CONSENT CALENDAR
10. Consideration of items deleted from Consent Calendar, if any.
COMMITTEE REPORTS AND RECOMMENDED ACTIONS
11. STEERING COMMITTEE
Consent Calendar
a. Order draft Steering Committee Minutes for the meeting held on January 25,
2006, to be filed.
b. Approve Amendment No. 1 to the contract with James D. Ruth, Interim General
Manager, extending the contract to December 31, 2006; three weeks paid leave;
and a $100,000 life insurance policy.
Non-Consent Calendar
C. Review and consideration of agenda items considered by the Steering
Committee re the February 22, 2006 meeting.
d. Consideration of items deleted from Steering Committee Consent Calendar, it
any.
Book Page 16
12. OPERATIONS MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS)
OMITS Consent Calendar
a. Order draft Operations, Maintenance and Technical Services Committee Minutes
for the meeting held on February 1, 2006 to be filed.
b. Award a contract to V &A Consulting Engineering, Inc. for Sewer Line Video
Inspection Review Services, Specification No. 5-2005-241, providing services for
assessing the physical condition of sewers from existing CCTV videotapes, for
an amount not to exceed $469,800.
C. Approve Change Order No. 5 to Purchase Order No. 101758-OB for Purchase of
Cationic Polymer, Specification No. C-2003-143, issued to Polydyne Inc.,for a
unit rate increase of$0.70 per active pound for Solution Polymer increasing the
total price to $1.75 per active pound plus tax, and a unit rate increase in Mannich
Polymer of$0.249. increasing the total price to $1.529 per active pound plus tax,
for an estimated amount of$1,280,000 for the period July 1, 2006 through
June 30, 2007.
d. (1)Authorize the General Manager to participate in the Santa Ana Watershed
Stormwater Quality Task Force project for reevaluation of water quality standards
as they relate to storm water and dry weather flows; and,
(2) Authorize an additional amount of$20,000 for a total amount not to exceed
$30,000 to the Santa Ana Watershed Project Authority (SAW PA), for
participation in Phases II and III of the project.
e. Approve a Reimbursement Agreement with the City of Placentia for a two-year
pilot project to assist the city in improving their sewer system management
program and operations and maintenance, to achieve improved compliance with
the Regional Water Quality Control Board's Waste Discharge Requirements
Order(WDR), in a form acceptable to the General Counsel.
Non-Consent Calendar
f. Consideration of items deleted from OMITS Consent Calendar, if any.
13. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDCI
PDC Consent Calendar
a. Order draft Planning, Design and Construction Committee Minutes for the special
meeting held on January 26, 2006, and the regular meeting held on February 2,
2006, to be filed.
b. Ratify Change Order No. 6 to Gisler-Redhill Trunk Improvements, Reach "A",
Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39;
Gisler-Redhill/North Trunk Improvements, Contract No. 7-41; and City of Tustin
Project Nos. 6106 and 6151 with ARB, Inc., authorizing an addition of$55,000
and Five calendar days time extension, increasing the total contract amount to
$20,224,324.
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Book Page 17
C. (1) Ratify Change Order No. 11 to Ef0uent Pump Station Annex, Job No. J-77,
with J.F. Shea Construction, Inc., authorizing an addition of$100,302, increasing
the total contract amount to$44,393,556; and,
(2) Ratify Change Order No. 12 for an Adjustment of Engineered Quantities,authorizing an increase of$138,502, increasing the total contract amount to
$44,532,058.
d. Ratify Change Order No. 18 to Bushard Trunk Sewer Rehabilitation, Jab
No. 1-2-4, with Steve P. Rados, Inc., authorizing a credit of$823,407 for deletion
Of work scope from the contract, decreasing the total contract amount to
$34,886,706.
e. Ratify Change Order No. 25 to Primary Clarifiers 16-31 and Related Facilities,
Job No. P1-37, with Margate Construction, authorizing an addition of$116.822.
increasing the total contract amount to$72,088,850.
I. Approve a Professional Services Agreement with Camp, Dresser& McKee, Inc.
for engineering services for 66kV Substation at Plant No. 1, Job No. P1-97, for
an amount not to exceed $779,381.
g. (1)Approve budget increase of$96,000, increasing the total project budget to
$3,172,000; and,
(2)Approve Amendment No. 1 to the Professional Services Agreement with M. J.
Schiff&Associates, Inc. providing for final design and construction support
services for Interplant Gas Line Rehabilitation, Job No. J-106, for an additional
amount of$119,147, increasing the total amount not to exceed $257,626.
h. Approve Amendment No. 2 to the Professional Services Agreement with MWH
Americas, Inc. to provide construction support services for Rehabilitation of the
Activated Sludge Plant at Plant No. 2, Job No. P2-74, for an additional amount of
$564,338, increasing the total contract amount not to exceed $2,753,699.
I. Approve Amendment No. 5 to the Professional Services Agreement with Lee &
Ro, Inc., providing for additional design engineering services for Replacement of
the Bitter Point Pump Station, Contract No. 5-49; Replacement of the Rocky
Point Pump Station, Contract No. 5-50; Rehabilitation of the W Street Pump
Station, Contract No. 5-51; and Rehabilitation of the"A" Street Pump Station,
Contract No. 5-52,for an additional amount of$1,017,316, increasing the total
amount not to exceed $4,480,816.
j. Authorize the General Manager to enter into a sole source agreement with
Southern California Edison for the procurement of a temporary power service
connection at the intersection of Ellis Avenue and Bushard Street in connection
with Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4,for the duration of
construction at the intersection, for an estimated amount of$350,000.
k. Approve time extensions to Cooperative Project Contract Agreements: Contract
No. 0403 with Costa Mesa Sanitary District; Contract No. 0409 with Garden
Grove Sanitary District; Contract No. 0404 with the City of Fountain Valley; and
Contract No. 0130 with the City of Orange.
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ne.w: eanAa Page 3
Book Page 18
1. Approve a budget amendment of$1,511,800 for a total project budget of
$3,810,376 for Realignment and Rehabilitation of the Big Canyon offsite Trunk
Sewer, Contract No. 5-62.
.Non-Consent
in. Consideration of items deleted from PDC Consent Calendar, if any.
14. FINANCE ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
FAHR Consent Calendar
a. Order draft Finance,Administration and Human Resources Committee Minutes
for the meeting held on February 8, 2006, to be filed.
b. Receive and file report of General Manager approved purchases in amounts
exceeding $50,000 in accordance with Board purchasing policies.
C. Receive and file the FY 2005-06 Quarterly and Mid-Year Consolidated Financial
Reports for the period ended December 31, 2005.
d. Approve the FY 2006-07 and FY 2007-08 Budget Assumptions and direct staff to
prepare the FY 2006-07—2007-08 Budgets incorporating these parameters.
e. (1)Approve a Purchase Order Contract with Lance, Soil & Lunghard, Certified
Public Accountants, as the District's contracted internal auditors for FY 2005-06,
for the period of March 1, 2006 through February 28, 2007,for an amount not to
exceed $58,670,with an option to renew the contract for two one-year periods
based on approval by the FAHR Committee; and,
(2) Direct Lance, Soil & Lunghard to perform speck internal auditing
assignments as the FAHR Committee deems necessary.
I. Approve revised pricing with Cambridge Integrated Services Group, Inc. for third-
party administration of Workers' Compensation as provided in Flat Fee Option B.
g. (1)Adopt Resolution No. OCSDO6-02, a Resolution of the Board of Directors of
the Orange County Sanitation District Authorizing the Execution and Delivery by
the District of an Installment Purchase Agreement, a Trust Agreement, a Standby
Certificate Purchase Agreement, a Purchase Contract and a Remarketing
Agreement in connection with the execution and delivery of Orange County
Sanitation District Certificates of Participation, Series 2006,Authorizing the
Execution and Delivery of such Certificates Evidencing Principal in an Aggregate
Amount of Not to Exceed $200,000,000, Authorizing the Distribution of an Official
Statement in Connection Therewith and Authorizing the Execution of Necessary
Documents and Certificates and Related Actions.
FAHR Non-Consent Calendar
h. Consideration of items deleted from FAHR Consent Calendar, if any.
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Book Page 19
15. CIP OVERSIGHT COMMITTEE
Consent Calendar
a. Order draft CIP Oversight Committee Minutes for the meeting held on February
9, 2006, to be filed.
Non-Consent Calendar
b. Consideration of items deleted from CIP Oversight Committee Consent
Calendar, if any.
16. LEGISLATIVE AFFAIRS COMMITTEE
Consent Calendar
a. Order draft Legislative Affairs Committee Minutes for the meeting held on
February 14, 2006, to be filed.
Non-Consent Calendar
b. Consideration of items deleted from Legislative Affairs Committee Consent
Calendar, if any.
17. GWR SYSTEM STEERING COMMITTEE (GWRSSC)
GWRSSC Consent Calendar
a. Order Joint Groundwater Replenishment System Steering Committee Minutes for
the meeting held on January 9, 2006, to be filed.
GWRSSC Non-Consent Calendar
b. Consideration of items deleted from GWRSSC Consent Calendar, if any.
NON-CONSENT CALENDAR
18. (1)Adopt Resolution No. OCSD 06-03, Certifying the Initial Study/Negative Declaration
for the College Avenue Pump Station Rehabilitation Project, Contract No. 7-47, prepared
by CH2MHill; and (2)Approve the College Avenue Pump Station Rehabilitation Project,
Contract No. 7-47.
19. Consideration of the following actions regarding environmental documentation required
to modify the certified 1999 Strategic Plan Final Program Environmental Impact Report
(PEIR):
(a) Receive and file Addendum No. 8 to 1999 PEIR for the Bushard Trunk Sewer
Rehabilitation, Job No. 1-2-4, prepared by Environmental Science Associates;
(b)Approve a budget amendment of$2,000,000 increasing the total project budget to
$65,580,000;
(c)Approve Plans and Specifications for Bushard Trunk Sewer Rehabilitation, Job
No. 1-2-4A, on file at the office of the Board Secretary;
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Book Page 20
(d) Approve Addenda Nos. 1, 2, 3, 4, and 5 to the plans and specifications;
(a) Receive and file bid tabulation and recommendation; and,
(f) Award a construction contract to Mike Bubalo Construction Co., Inc. for Bushard
Trunk Sewer Rehabilitation, Job No. 1-2.4A, for an amount not to exceed $11,191,500.
20. Recess by Board of Directors, Orange County Sanitation District
21. Call to Order, Board of Directors, Orange County Sanitation District Financing
Corporation:
a. Roll Call
b. If no corrections or amendments are made, the Minutes for the meeting held on
June 22, 2005, will be deemed approved and be so ordered by the Chair.
C. Report of the Director of Finance
d. Adopt Resolution No. FC-03, Authorizing the Execution and Delivery by the
Corporation of an Installment Purchase Agreement and a Trust Agreement in
connection with the execution and delivery of Orange County Sanitation District
Certificates of Participation, Series 2006; Authorizing the Execution and Delivery
of such Certificates Evidencing Principal in an Aggregate Amount of Not to
Exceed $200,000,000 and; Authorizing the Execution of Necessary Documents
and Certificates and Related Actions.
22. Adjourn, Board of Directors, Orange County Sanitation District Financing Corporation.
23. Reconvene, Board of Directors, Orange County Sanitation District
24. Closed Session
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
X:WepNpmEaVSleen,q CamYIItt130061p2N312068(b)Wl 0 N ler Febwry En rl.d=
ae„..d:Fawse Page 6
Book Page 21
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
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Book Page 22
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, Califomia
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018