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HomeMy WebLinkAbout2006-02 MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, February 22, 2006, at 5 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, February 22, 2006 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Bradley R. Hogin, General Counsel Jim Ferryman, Vice Chair Carolyn Cavecche, Chair, OMITS Committee STAFF PRESENT: Darryl Miller, Chairman, FAHR Committee Jim Ruth, Interim General Manager Tod Ridgeway, Chairman, PDC Committee Nick Arhontes, Director of Regional Assets and Jim Silva, County Supervisor Services Bob Ghirelli, Director of Technical Services Patrick Miles, Director of Information Technology Lorenzo Tyner, Director of Finance/Treasurer Directors Absent: Lisa Tomko, Director of Human Resources Steve Anderson, Chair Gail Garrett, Committee Secretary Jeff Reed, Human Resources Manager (2) APPOINTMENT OF CHAIR PRO TEM FILED No appointment was necessary. IN THE OFFICE OF THE SECRETARY ORANGE 1--- ^•' ntRTRICT MAR 2 2 2006 (3) PUBLIC COMMENTS There were no comments by any member of the public. BY 1< (4) REPORT OF THE COMMITTEE CHAIR Vice Chair Jim Ferryman announced the standing committee meeting dates for March. The FAHR Committee will meet a week earlier on Wednesday, March 1 at 7:00 p.m. due to a conflict with the CASA Washington DC conference. Two CIP Orientation Workshops have been scheduled for Wednesday, March 15 and March 29. Board members should let Board Secretary know which workshop they wish to attend. Minutes of the Steering Committee Page 2 February 22, 2006 (5) REPORT OF THE GENERAL MANAGER Interim General Manager Jim Ruth presented his monthly status report to the board and noted that the CIP has been staffs major focus. Budget hearings with staff begin March 13 and the transition to a two-year budget is going well. His written report was provided to the Board. Nick Arhonles, Director of Regional Assets and Services, reported on the SARI line breach. Temporary repairs are in place and permanent repairs are expected to be completed in mid-March. A full report will be presented at to the March Board. Mr.Arhontes also reported that his staff is working to discover and resolve possible CalTrans issues unrelated to the GMR construction damage to the SARI line at the 22 Freeway. (6) REPORT OF GENERAL COUNSEL There was no report. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED AND DULY CARRIED: Approve the minutes of the January 25, 2006 Steering Committee meeting. b. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 1 to the contract with James D. Ruth, Interim General Manager, extending the contract to December 31, 2006; including three weeks paid leave time;and a $100.000 life insurance policy. END OF CONSENT CALENDAR (8) ACTION ITEMS a. (1)Approve and direct the General Manager to pursue and select real property, within budgeted funds, on behalf of the District for possible Purchase. (2)Approve and direct the Board Chair to execute on behalf of the District a Purchase and Sale Agreement in a form acceptable to General Counsel to acquire the selected property; and, (3)Approve the use of the acquired property for the North County Yard. Directors expressed concern regarding item (2)and modified the motion to include a contingency that the Board of Directors approve the ultimate sale at a future meeting. Minutes of the Steering Committee Page 3 February 22, 2006 It was then: MOVED, SECONDED AND DULY CARRIED: (1)Approve and direct the Interim General Manager to pursue and select real property,within budgeted funds, on behalf of the District for possible Purchase. (2)Authorize the Interim General Manager and Board Chair to negotiate on behalf of the District a Purchase and Sale Agreement to acquire the selected property, contingent upon final approval of the Board of Directors, in a form acceptable to General Counsel; and, (3)Approve the use of the acquired property for the North County Yard. (9) INFORMATIONAL ITEMS a. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. b. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY Director Darryl Miller said that he and Chair Anderson met with Sat Tamaribuchi,Vice President of Environmental Affairs at The Irvine Company. Mr. Tamabuchi will address their questions at their next meeting which will take place after their return from Washington DC in mid-March. Directors Cavecche, Ferryman and Duvall met with Governor Arnold Schwarzenegger at the SAWPA briefing for the governor and elected officials relating to the Prado Dam project and SARI improvements. Director Cavecche said she would discuss with OCW D the possibility to invite the governor to tour the GWRS project. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, March 22, 2006 at 5 p.m. Minutes of the Steering Committee Page 4 February 22, 2006 The next Board Meeting is scheduled for Wednesday, March 22, 2006 at 7 p.m. (14) CLOSED SESSION There was no closed session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 5:25 p.m. Submitted by: Gail Garrett Steering Committee Secretary KwPo 26ne%SW� Cmm &VWWZ0222e SC Mmn sSme STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, February 22, 2006,was duly posted for public inspection in the main lobby of the District's offices on Thursday, February 16, 2006. IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of February, 2006. L&� Penny Kyle, Sec o he Board of Directors of Orange County S itati n District Posted: February 16 2006 12:00 p.m. By: Signature H WepnagendaGtl ring Commltket00M@dilimtlon Fa m ORANGE COUNTY SANITATION DISTRICT 1714)262 2411 NOTICE OF MEETING he V 14I 962MM wmw.etad.eem melee,add.e.: STEERING COMMITTEE P.C. Bra6127 Fnuntam W11M.CA 92729-6127 .Let.ddresa: ORANGE COUNTY SANITATION DISTRICT IDn644 Ell la Avenue Fountain Vollu,CA OP700.7016 Member WEDNESDAY, FEBRUARY 22, 2006 - 5:00 P.M. 71eaeclas e Q1t1t. DISTRICT'S ADMINISTRATIVE OFFICES Anshan, 10844 ELLIS AVENUE Boa's nM FOUNTAIN VALLEY, CALIFORNIA 92708 `�,"'°s www.ocsd.com Fnunteal Valle, Fullrrs, C.anfen B Hunongsn Baaub Irene Ls Hatre is Palos, A regular meeting of the Steering Committee of the Los auutd. Nes,,urt Beach Board of Directors of the Orange County Sanitation orsng. District, will be held at the above location, date and Plocontie Sand Ana time. ""arson Stems, Torun Ylla PeM Ymba Lm0. Caane, a1 Or.... ,anicara Districts Coate Me. moteey cay water Oletrlats Irmo Pon,1, H:ldepl\agenda\Steering Committee\2006\SC Meeting Notice Forrn.l.doc To memtan warld.cless leadership in wastewater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, February 22, 2006 Wednesday, March 22, 2006 Wednesday, April 26, 2006 Wednesday, May 24, 2006 Wednesday, June 28, 2006 'Wednesday, July 19, 2006 Wednesday, August 23, 2006 Wednesday, September 27, 2006 Wednesday, October 25, 2006 "Wednesday, November 15, 2006 *Wednesday, December 20, 2006 Wednesday, January 24, 2007 Wednesday, February 28, 2007 Wednesday, March 28, 2007 Wednesday, April 25, 2007 Wednesday, May 23, 2007 Wednesday, June 27, 2007 'Tentatively rescheduled from regular fourth Wednesday. Hddepnagenda\Steering CommitteeMO Meetinp Dates Form.Zdoc STEERING COMMITTEE (1) Roll Call: Meeting Date: February 22 . 2006 Meeting Time: 5:00 p.m. Meeting Adjourned: D.m. Committee Members SteveAnderson, Board Chair............................................. Jim Ferryman, Board Vice Chair......................................... Darryl Miller, FAHR Committee Chair................................. Carolyn Caveoche, OMTS Committee Chair....................... Tod Ridgeway, PDC Committee Chair................................ Jim Silva, Supervisor.......................................................... Others Brad Hogin, General Counsel Don Hughes Staff Present Jim Ruth, Interim General Manager Nick Arhontes, Director of Regional Assets & Services Bob Ghirelli, Director of Technical Services Jim Herberg, Director of Operations & Maintenance David Ludwin, Director of Engineering Patrick Miles, Director of Information Technology Lisa Tomko, Director of Human Resources Lorenzo Tyner, Director of Finance/Treasurer Gail Garrett, Committee Secretary Other Staff Present c: Lenora Crane RklepDzgenda\Steering Commlttee@006\Roll Call Shoal Fonn.3.doc AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, February 22, 2006 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California www.ocsd.com (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS (4) REPORT OF COMMITTEE CHAIR (5) REPORT OF GENERAL MANAGER a. SARI Line Update b. Status Report (6) REPORT OF GENERAL COUNSEL (7) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the January 25, 2006 Steering Committee meeting. b. Recommend to the Board of Directors to approve Amendment No. 1 to the contract with James D. Ruth, Interim General Manager, extending the contract to December 31, 2006; including three weeks paid leave time; and a $100,000 life insurance policy. Book Page 9 ND OF CQNSFNT CALENDAR Book Page 1 -2- February 22, 2006 Agenda Consideration of items deleted from Consent Calendar, if any. (8) ACTION ITEMS a. Recommend to the Board of Directors to (1)Approve and direct the General Manager to pursue and select real property, within budgeted funds, on behalf of the District for possible Purchase. (2)Approve and direct the Board Chair to execute on behalf of the District a Purchase and Sale Agreement in a form acceptable to General Counsel to acquire the selected property; and, (3)Approve the use of the acquired property for the North County Yard. Book Page 11 (9) INFORMATIONAL ITEMS a. Review Agenda Items scheduled to be presented to Committees in March (Information item only) Book Page 14 b. Review and consideration of Agenda Items for Board of Directors Meeting of February 22, 2006 Book Page 16 (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (13) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, March 22, 2006. The next Board Meeting is scheduled for 7 p.m., Wednesday, March 22, 2006. Book Page 2 -3- February 22, 2006 Agenda (14) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6,as noted. Reports relating to (a)purchase and sale of real property; (b)matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary B. Reconvene in regular session C. Consideration of action, if any,on matters considered in closed session. (15) ADJOURNMENT Book Page 3 -4- February 22, 2006 Agenda Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda Item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above,not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations, Maintenance and Technical Services Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five (5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice In accordance with Government Code Section 54955 (posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall) Interim General Manager: James D. Ruth (714)593-7110 General Counsel: Brad Hugin (714)564.2606 Committee Secretary: Gail Garrett (714)593-7101 (714)962.0356 (Fax) E-mail: ggamettrdloCad.COm KWEP GENMWEEnING WMMMEa200a02b222N AGENW NEW F0W.4.1WC Book Page 4 DRAFT MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, January 25, 2006, at 5 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday,January 25, 2006 at 5 p.m., In the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Bradley R. Hogin, General Counsel Steve Anderson, Chair Don Hughes Jim Ferryman,Vice Chair Carolyn Cavecche, Chair, OMTS Committee STAFF PRESENT: Darryl Miller, Chairman, FAHR Committee Jim Ruth, Interim General Manager Tod Ridgeway, Chairman, PDC Committee Nick Arhontes, Director of Regional Assets and Jim Silva, County Supervisor Services Bob Ghirelli, Director of Technical Services Jim Herberg, Director of Operations and Maintenance Directors Absent: David Ludwin, Director of Engineering Lorenzo Tyner, Director of Finance/Treasurer Lisa Tomko, Director of Human Resources Gail Garrett,Committee Secretary Juanita Skillman, Records Management Specialist (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the December 21, 2005 Steering Committee meeting and the minutes of the January 12 and January 16, 2006 special meetings of the Steering Committee were approved as drafted. Book Page 5 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson thanked Jim Ferryman for acting as Chair Pro Tern at the special Steering Committee meeting on January 16. Chair Anderson commended OCSD staff for their professionalism in the last couple of months. He congratulated Nick Arhontes for his presentation on lateral sewers at the CASA meeting in Indian Wells. Chair Anderson announced the standing committee meeting dates for February. A special PDC Committee meeting is scheduled for tomorrow, January 26, at 5:00 p.m. The CIP Oversight Committee will meet on Thursday, February 9 at 5:00 p.m. Chair Anderson announced that he has appointed Joy Neugebauer and David Sullivan to the Cooperative Projects Ad Hoc Committee which will meet on Wednesday, February 15, 2006. CASA will hold their Annual Workshop in Washington DC on March 6-8, 2006. (6) REPORT OF THE GENERAL MANAGER Interim General Manager Jim Ruth provided an update on the SARI line breach—Nick Arhontes informed the repairs are now estimated to be completed the week of January 30 and staff will continue to update the Board via email. Mr. Ruth also reported he, Chair Anderson, and staff met with SAWPA to discuss funding possibilities. Copies of a resolution adopted by the SAWPA Commission were provided. It conveys SAWPA's conceptual support for the southern alignment alternative for the protection and relocation of the SARI line. They have agreed to work with OCSD to get funding in Washington DC and a meeting will be scheduled with them prior to the Washington DC trip. Mr. Ruth will keep the Steering Committee and Board informed. Mr. Ruth presented his monthly status report to the board and noted that his overall assessment of the District is very favorable. He appreciates the time the Steering Committee spent with staff and their input will be taken into consideration. The ten identified Strategic Plan Initiatives will be presented to the Board for further direction, some of which will be addressed during the budget process and others reviewed as part of the CIP Oversight. (7) REPORT OF GENERAL COUNSEL General Counsel Brad Hogin announced that a Rate Study Scoping meeting is scheduled for January 26, 2006 to review the fee study for Kimberly-Clark. The meeting will be open for input from the public, after which there will be a 60-day public review period. The final report is due in May and will be presented to the May or June Board. (8) DISCUSSION ITEMS (Items A-D) A. Review of Mountain Park Connection to SARI David Ludwin, Director of Engineering, provided a map of the proposed Mountain Park sewer and proposed SARI southern alignment. He presented an update on the status of the Mountain Park Development and the location of the sewer connection to the SARI Book Page 6 Minutes of the Steering Committee Page 3 January 25, 2006 line. Discussion took place regarding a wide range of issues and alternatives, including those presented by the Irvine Company which include a direct gravity connection to SARI by Gypsum Canyon Road or connecting downstream of the SARI Control Gate. Board members expressed concern over the construction costs and recommended approaching the Irvine Company to discuss these costs. Chair Anderson and Director Miller will schedule a meeting with Mr. Sat Tamadbuchi. B. Establishment of a Legislafive Committee Dr. Ghirelli provided information on establishing a Legislative Affairs Committee, and discussed three options: 1) Formalize a Legislative Affairs Committee compliant with the "Brown Act"; 2) Maintain existing legislative Ad Hoc Committee structure; or, 3) allow staff to conduct meetings and provide Staff Reports to the Steering Committee. After extensive discussion and clarification of'Brown Act'compliance by General Counsel, staff was directed to proceed with establishing a Legislative Affairs Committee per Opfion 1. C. The Agenda Items scheduled to be reviewed by the Board's working committees in x were reviewed. D. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, February 22, 2006 at 5 p.m. The next Board Meeting is scheduled for Wednesday, February 22, 2006 at 7 p.m. (13) CLOSED SESSION There was no closed session. Book Page 7 Minutes of the Steering Committee Page 4 January 25, 2006 (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:00 p.m. Submitted by. Gail Garrett Steering Committee Secretary H:IEepfl.q a eeft CamsMee1tW5 IW125 SC MnWes ORAF75S Book Page 8 STEERING COMMITTEE Meeting Date TOBd.of Dir. 2/21/06 Oi/2y06 AGENDA REPORT Item Numiler ite 11M) r 7(b) ucm Orange County Sanitation District FROM: Lisa L. Tomko, Director of Human Resources Originator: Penny Kyle, Board Secretary SUBJECT: AMENDMENT TO EMPLOYMENT AGREEMENT FOR INTERIM GENERAL MANAGER GENERAL MANAGER'S RECOMMENDATION Recommend to the Board of Directors to approve Amendment No. 1 to the contract with James D. Ruth, Interim General Manager, extending the contract to December 31, 2006; including three weeks paid leave time; and a $100,000 life insurance policy. SUMMARY The Steering Committee has requested Mr. Ruth to extend his contract in order to integrate organizational changes and to allow sufficient time for the recruitment process for a general manager. The monthly salary of$16,500 will remain unchanged. The amendment will provide for three weeks of paid leave time as well as premiums paid for a $100,000 life insurance policy. PRIOR COMMITTEE/BOARD ACTIONS Original contract was approved by the Board of Directors on November 17, 2005. PROJECT/CONTRACT COST SUMMARY This amendment extends the contract with Mr. Ruth at $16,500 per month, plus insurance premiums totaling $3,592.75 through December 2006, for a $100,000 life insurance policy. BUDGETIMPACT ® This item has been budgeted. (Line Item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES N/A H WepN,Po0da151eenng Commllee=WW20222061(b�IM Amend la GM agreement AR SC.doc Reutaed: 01IMNfi Page 1 Book Page 9 CEQA FINDINGS N/A ATTACHMENTS N/A HWegW�n0 L HMQ�] 1(b)tsl Hoene la GM a�l M SC.Ooc Re : owwe Page 2 Book Page 10 STEERING COMMITTEE Meeung Date Tc0%or Dir. oz/zz/os oz/zz/o6 AGENDA REPORT )tem Number Item Number 8(a) Orange County Sanitation District FROM: Nick Arhontes, Director, Regional Assets and Services Department SUBJECT: ACQUISITION OF PROPERTY FOR NORTH COUNTY YARD GENERAL MANAGER'S RECOMMENDATION (1)Approve and direct the General Manager to pursue and select real property, within budgeted funds, on behalf of the District for possible Purchase. (2)Approve and direct the Board Chair to execute on behalf of the District a Purchase and Sale Agreement in a form acceptable to General Counsel to acquire the selected property; and, (3)Approve the use of the acquired property for the North County Yard. SUMMARY In November 2004, staff provided an initial information item regarding the need for a north county yard facility that included a site selection process for a possible acquisition. Since November 2004, District staff has worked with a commercial real estate brokerage firm to refine the list of likely sites for a north county facility for collections staff. Due to increasing industrial land prices and lack of availability in the original Orange Crush/ Platinum Triangle vicinity, staff has investigated locations west of that and north of the Garden Grove Freeway. District staff retained the services of an architectural firm to help evaluate and rank the possible sites. The analysis examined a series of site selection criteria, including site area, building area, and proximity to the center of the service area. Other site factors considered included egress, ease of development, truck route suitability, the tenant improvement costs that were likely to be needed, and other physical issues such as building dock height. A preferred site was identified by this evaluation at 7465 Lampson Avenue in Garden Grove. Due to the competitiveness of the market, the District was unsuccessful in the acquisition. The District staff with the General Manager's guidance and input and oversight from Directors Ferryman and Ridgeway and the assistance of Terry Knapper of CB/Richard Ellis (the broker representing and assisting the District), will continue to be pursuing additional sites. Due to the continued volatility of the market and the added time needed to identify and then negotiate a purchase agreement, staff seeks to authorize the General Manager with adequate authority to move more quickly in negotiating and securing a site. Board approval is needed for this fast track approach. Staff prefers a commercial approach instead of one involving eminent domain proceedings. Staff requests that the Board authorize the Board Chair to execute an agreement for the purchase price of up to$10,500,000 and in a form acceptable to General Counsel. Upon acquisition the District staff will develop and initiate a capital project for the necessary tenant improvements following established District processes and procedures and will thereafter commence to move to and use the property. H.W egwpge�S�Obvq Gamn4e1200eg2ot]mB we�at Nwi tounn rw a W o'y as an...e.oswma Page 1 Book Page I I PRIOR COMMITTEE/BOARD ACTIONS Staff proposed the North County Yard with Information Only Report OMTSO4-57, and provided a status update with an Information Only Report OMTS05-31. An additional report was developed and submitted for approving the pursuit of the previous Lampson site on 09/28/05 as item 8(A)for the Steering Committee and item 17 for the full Board on 9/28/05. PROJECT/CONTRACT COST SUMMARY The proposed purchase price for the property will not exceed $10,500,000 per the FY 05/06 approved budget. BUDGETIMPACT ® This item has been budgeted. (Project 15-04, Budget Book Section 8—page 44) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION The Regional Assets and Services Department has internally discussed and developed business needs of relocating staff directly involved with the collection systems O&M to a more centralized location. Sewer maintenance staff and equipment were originally based at Plant 1 in Fountain Valley, but due to space limitations, were moved to Plant 2 in Huntington Beach in the late 1980's. Space needs at Plant 2 for facilities growth needs and Treatment plant support staff needs and the mounting cost of fuel and lost productivity caused by crews having to drive their trucks to worksites in the middle of our service area now dictate that sewer maintenance should be moved northward. The proposed site would provide a more centralized location to conduct business. The freeway-close facility near the "Orange Crush" 57/22/5 Freeway area was desirable to put staff closer to their work on the small, medium and large pipe cleaning and inspection programs. Lack of availability of desired sites moved our search to the west. The facility should serve as a base for approximately 50 staff, their personal vehicles, district's vehicles, service trucks, parts, supplies, tools and equipment. Space will also be available for some Engineering and Source Control staff should their business needs be better met by moving to a more central location. Staff will continue to use the commercial card lock type fueling facilities countywide and not be constructing any on site fueling facilities for District vehicles. Space will also be available to host training events and regional meetings for joint city and sewering agency activities in this more centralized location, and for shop and storage space. The facility will also be available for Board use as desired. Site options north of the 91 Freeway will now be more strongly weighed. Staffs opinion is that the future labor pool will likely use the 91 freeway as a travel corridor to and from work due to increasing land and rental prices in Orange County. Desired facility size remains approximately 3.5 acres, allowing for staff, visitor and all district and private vehicle parking with approximately 25,000 square feet of single or two story occupied space for shop, office, meeting, training, locker rooms, and related space. NWePNW aVltM C ItftVL08W2W222W Na)AR NWh Canty YaN po 1me Ra„„a wvwm Page 2 Book Page 12 CEQA FINDINGS In accordance with CEQA, and based on information learned from the proposed Lampson acquisition, the District will evaluate the proposed property and the intended use of the property. The District may conclude that the project qualifies for a categorical exemption from the California Environmental Quality Act(CEQA)pursuant to CEQA Guidelines 15301 (Class 1 — operation, repair, maintenance, permitting, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use). The proposed project will likely utilize the existing structures at the site consistent with previously established and permitted uses at the property. Ample parking or room for parking will need to exist at the site, and minor interior tenant improvements would be anticipated for a preferred industrial type site with existing structures. The District will consider, however,whether and to what extent a CEQA document must be prepared. The detailed evaluation in accordance with CEQA and any necessary paperwork will be developed per our current policies and standards. ATTACHMENTS None X beplNpmdelSlrennB CMV 11.0�M2N3 Na)AR x.n Cw 1,1ard q.,.I do Ae„.� MNM Page 3 Book Page 13 STEERING COMMITTEE tdeeeos Dam To 9d.or Dir. 22Z06 AGENDA REPORT nem Number Ism Numbs 9(a) Orange County Sanitation District FROM: James D. Ruth, Interim General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: March Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in March SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in March: OMTS Committee: 1. Consider Dioxin Update 2. Consider Biosolids 503 Annual Report 3. Consider Underground Storage Tank Remediation of the Auto Shop 4. Report on Corrosion Management Plant 5. Report on O&M Manual PDC Committee: 1. Ratify Change Order No. 7 for Contract No. 7-36, 7-39, and 7-41, Gisler-Redhill Trunk Improvements 2. Ratify Change Order No. 1 for Job No. FE04-05, Plant No. 2 Building "H" Seismic Retrofit 3. Approve PSA for Job No.J-47, Cable Tray Improvements at Plant Nos. 1 and 2 4. Approve PSA for Job No. P1-71, Headwork Rehabilitation/ Refurbishment 5. Approve PSA for Contract No. 3-58, Magnolia Trunk Sewer Condition Assessment Study 6. Award SCE Contract for Job No. P1-97, 66kV Substation at Plant No. 1 7. Approve Reimbursement Agreement with OCWD for Job. No. 1-2-4. Bushard Trunk Sewer Rehabilitation 8. Approve Amendment No. 1 to PSA for Job No. 1-2-4, Bushard Trunk Sewer Rehabilitation 9. Approve Amendment No. 1 to PSA for Job No. 1-2-4, Bushard Trunk Sewer Rehabilitation 10. Approve Amendment No. 1 to PSA for Job No. 132-91, Plant No. 2 Primary Sludge Feed System Project Book Page 14 11. Approve Amendment No. 4 to PSA for Job No. J-71-8, Rehabilitation of Odor Control Facilities 12. Approve Amendment No. 6 to PSA for Contract No. 5-51, Rehabilitation of W Street Pump Station; 5-52, Rehabilitation of"A" Street Pump Station 13. Reject All Bids and Close Project for Job No. FE04-36, Tenant Improvements for Engineering and Construction Trailer Complex C at Plant No. 1 FAHR Committee: 1. Review Contract Insurance Indemnification Levels 2. Report on top 10-15% of commercial industrial users affected by the rate increase 3. Report on the number of purchases approved by EMT from $25,000 to $49,999 4. Report on and provide map of septic tank concentrated areas PROJECTICONTRACT COST SUMMARY NIA BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA N V!p(WpgalSlaMlq Cpm,IMe2Ut6�'p3]2pa glal lialMNp lw lN,Nw.6 N[ Page 2 Book Page 15 STEERING COMMITTEE rneeun9 Date I To etl.or Dm 2r22ros AGENDA REPORT Item NumOer Iem NumEer 90 Orange County Sanitation District FROM: James D. Ruth, Interim General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its February 22. 2006 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the February 22, 2006 meeting: CONSENT CALENDAR 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on January 25, 2006, to be filed. b. Approve Amendment No. 1 to the contract with James D. Ruth, Interim General Manager, extending the contract to December 31, 2006; three weeks paid leave; and a $100,000 life insurance policy. Non-Consent Calendar C. Review and consideration of agenda items considered by the Steering Committee re the February 22, 2006 meeting. d. Consideration of items deleted from Steering Committee Consent Calendar, it any. Book Page 16 12. OPERATIONS MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMITS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on February 1, 2006 to be filed. b. Award a contract to V &A Consulting Engineering, Inc. for Sewer Line Video Inspection Review Services, Specification No. 5-2005-241, providing services for assessing the physical condition of sewers from existing CCTV videotapes, for an amount not to exceed $469,800. C. Approve Change Order No. 5 to Purchase Order No. 101758-OB for Purchase of Cationic Polymer, Specification No. C-2003-143, issued to Polydyne Inc.,for a unit rate increase of$0.70 per active pound for Solution Polymer increasing the total price to $1.75 per active pound plus tax, and a unit rate increase in Mannich Polymer of$0.249. increasing the total price to $1.529 per active pound plus tax, for an estimated amount of$1,280,000 for the period July 1, 2006 through June 30, 2007. d. (1)Authorize the General Manager to participate in the Santa Ana Watershed Stormwater Quality Task Force project for reevaluation of water quality standards as they relate to storm water and dry weather flows; and, (2) Authorize an additional amount of$20,000 for a total amount not to exceed $30,000 to the Santa Ana Watershed Project Authority (SAW PA), for participation in Phases II and III of the project. e. Approve a Reimbursement Agreement with the City of Placentia for a two-year pilot project to assist the city in improving their sewer system management program and operations and maintenance, to achieve improved compliance with the Regional Water Quality Control Board's Waste Discharge Requirements Order(WDR), in a form acceptable to the General Counsel. Non-Consent Calendar f. Consideration of items deleted from OMITS Consent Calendar, if any. 13. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDCI PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the special meeting held on January 26, 2006, and the regular meeting held on February 2, 2006, to be filed. b. Ratify Change Order No. 6 to Gisler-Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler-Redhill/North Trunk Improvements, Contract No. 7-41; and City of Tustin Project Nos. 6106 and 6151 with ARB, Inc., authorizing an addition of$55,000 and Five calendar days time extension, increasing the total contract amount to $20,224,324. Hbeol Wda4tenrq Cw tleef200fl 222069'b)Gst d ARs for Febrvary Boardar,79oa RmseE: P/209B Page 2 Book Page 17 C. (1) Ratify Change Order No. 11 to Ef0uent Pump Station Annex, Job No. J-77, with J.F. Shea Construction, Inc., authorizing an addition of$100,302, increasing the total contract amount to$44,393,556; and, (2) Ratify Change Order No. 12 for an Adjustment of Engineered Quantities,authorizing an increase of$138,502, increasing the total contract amount to $44,532,058. d. Ratify Change Order No. 18 to Bushard Trunk Sewer Rehabilitation, Jab No. 1-2-4, with Steve P. Rados, Inc., authorizing a credit of$823,407 for deletion Of work scope from the contract, decreasing the total contract amount to $34,886,706. e. Ratify Change Order No. 25 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of$116.822. increasing the total contract amount to$72,088,850. I. Approve a Professional Services Agreement with Camp, Dresser& McKee, Inc. for engineering services for 66kV Substation at Plant No. 1, Job No. P1-97, for an amount not to exceed $779,381. g. (1)Approve budget increase of$96,000, increasing the total project budget to $3,172,000; and, (2)Approve Amendment No. 1 to the Professional Services Agreement with M. J. Schiff&Associates, Inc. providing for final design and construction support services for Interplant Gas Line Rehabilitation, Job No. J-106, for an additional amount of$119,147, increasing the total amount not to exceed $257,626. h. Approve Amendment No. 2 to the Professional Services Agreement with MWH Americas, Inc. to provide construction support services for Rehabilitation of the Activated Sludge Plant at Plant No. 2, Job No. P2-74, for an additional amount of $564,338, increasing the total contract amount not to exceed $2,753,699. I. Approve Amendment No. 5 to the Professional Services Agreement with Lee & Ro, Inc., providing for additional design engineering services for Replacement of the Bitter Point Pump Station, Contract No. 5-49; Replacement of the Rocky Point Pump Station, Contract No. 5-50; Rehabilitation of the W Street Pump Station, Contract No. 5-51; and Rehabilitation of the"A" Street Pump Station, Contract No. 5-52,for an additional amount of$1,017,316, increasing the total amount not to exceed $4,480,816. j. Authorize the General Manager to enter into a sole source agreement with Southern California Edison for the procurement of a temporary power service connection at the intersection of Ellis Avenue and Bushard Street in connection with Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4,for the duration of construction at the intersection, for an estimated amount of$350,000. k. Approve time extensions to Cooperative Project Contract Agreements: Contract No. 0403 with Costa Mesa Sanitary District; Contract No. 0409 with Garden Grove Sanitary District; Contract No. 0404 with the City of Fountain Valley; and Contract No. 0130 with the City of Orange. HWepMpwatNeFNq Net uu a P WFep B 49.74= ne.w: eanAa Page 3 Book Page 18 1. Approve a budget amendment of$1,511,800 for a total project budget of $3,810,376 for Realignment and Rehabilitation of the Big Canyon offsite Trunk Sewer, Contract No. 5-62. .Non-Consent in. Consideration of items deleted from PDC Consent Calendar, if any. 14. FINANCE ADMINISTRATION AND HUMAN RESOURCES COMMITTEE FAHR Consent Calendar a. Order draft Finance,Administration and Human Resources Committee Minutes for the meeting held on February 8, 2006, to be filed. b. Receive and file report of General Manager approved purchases in amounts exceeding $50,000 in accordance with Board purchasing policies. C. Receive and file the FY 2005-06 Quarterly and Mid-Year Consolidated Financial Reports for the period ended December 31, 2005. d. Approve the FY 2006-07 and FY 2007-08 Budget Assumptions and direct staff to prepare the FY 2006-07—2007-08 Budgets incorporating these parameters. e. (1)Approve a Purchase Order Contract with Lance, Soil & Lunghard, Certified Public Accountants, as the District's contracted internal auditors for FY 2005-06, for the period of March 1, 2006 through February 28, 2007,for an amount not to exceed $58,670,with an option to renew the contract for two one-year periods based on approval by the FAHR Committee; and, (2) Direct Lance, Soil & Lunghard to perform speck internal auditing assignments as the FAHR Committee deems necessary. I. Approve revised pricing with Cambridge Integrated Services Group, Inc. for third- party administration of Workers' Compensation as provided in Flat Fee Option B. g. (1)Adopt Resolution No. OCSDO6-02, a Resolution of the Board of Directors of the Orange County Sanitation District Authorizing the Execution and Delivery by the District of an Installment Purchase Agreement, a Trust Agreement, a Standby Certificate Purchase Agreement, a Purchase Contract and a Remarketing Agreement in connection with the execution and delivery of Orange County Sanitation District Certificates of Participation, Series 2006,Authorizing the Execution and Delivery of such Certificates Evidencing Principal in an Aggregate Amount of Not to Exceed $200,000,000, Authorizing the Distribution of an Official Statement in Connection Therewith and Authorizing the Execution of Necessary Documents and Certificates and Related Actions. FAHR Non-Consent Calendar h. Consideration of items deleted from FAHR Consent Calendar, if any. X beppageMalSl gCwrvn11eN1gWb[ InG Im 1.b ,&a ,.l.0p[ ne.see: arsasg Page 4 Book Page 19 15. CIP OVERSIGHT COMMITTEE Consent Calendar a. Order draft CIP Oversight Committee Minutes for the meeting held on February 9, 2006, to be filed. Non-Consent Calendar b. Consideration of items deleted from CIP Oversight Committee Consent Calendar, if any. 16. LEGISLATIVE AFFAIRS COMMITTEE Consent Calendar a. Order draft Legislative Affairs Committee Minutes for the meeting held on February 14, 2006, to be filed. Non-Consent Calendar b. Consideration of items deleted from Legislative Affairs Committee Consent Calendar, if any. 17. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held on January 9, 2006, to be filed. GWRSSC Non-Consent Calendar b. Consideration of items deleted from GWRSSC Consent Calendar, if any. NON-CONSENT CALENDAR 18. (1)Adopt Resolution No. OCSD 06-03, Certifying the Initial Study/Negative Declaration for the College Avenue Pump Station Rehabilitation Project, Contract No. 7-47, prepared by CH2MHill; and (2)Approve the College Avenue Pump Station Rehabilitation Project, Contract No. 7-47. 19. Consideration of the following actions regarding environmental documentation required to modify the certified 1999 Strategic Plan Final Program Environmental Impact Report (PEIR): (a) Receive and file Addendum No. 8 to 1999 PEIR for the Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, prepared by Environmental Science Associates; (b)Approve a budget amendment of$2,000,000 increasing the total project budget to $65,580,000; (c)Approve Plans and Specifications for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4A, on file at the office of the Board Secretary; HW Mw9 9N)151d R0.5 b Fe B09d.V.).Oi Page 5 Book Page 20 (d) Approve Addenda Nos. 1, 2, 3, 4, and 5 to the plans and specifications; (a) Receive and file bid tabulation and recommendation; and, (f) Award a construction contract to Mike Bubalo Construction Co., Inc. for Bushard Trunk Sewer Rehabilitation, Job No. 1-2.4A, for an amount not to exceed $11,191,500. 20. Recess by Board of Directors, Orange County Sanitation District 21. Call to Order, Board of Directors, Orange County Sanitation District Financing Corporation: a. Roll Call b. If no corrections or amendments are made, the Minutes for the meeting held on June 22, 2005, will be deemed approved and be so ordered by the Chair. C. Report of the Director of Finance d. Adopt Resolution No. FC-03, Authorizing the Execution and Delivery by the Corporation of an Installment Purchase Agreement and a Trust Agreement in connection with the execution and delivery of Orange County Sanitation District Certificates of Participation, Series 2006; Authorizing the Execution and Delivery of such Certificates Evidencing Principal in an Aggregate Amount of Not to Exceed $200,000,000 and; Authorizing the Execution of Necessary Documents and Certificates and Related Actions. 22. Adjourn, Board of Directors, Orange County Sanitation District Financing Corporation. 23. Reconvene, Board of Directors, Orange County Sanitation District 24. Closed Session PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) X:WepNpmEaVSleen,q CamYIItt130061p2N312068(b)Wl 0 N ler Febwry En rl.d= ae„..d:Fawse Page 6 Book Page 21 ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA nilmNpetlaWeerocmmmvlooe'oLOtvo9%bl�aub Iw Fe geon 11. wwa:naw Page Book Page 22 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, Califomia 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018