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HomeMy WebLinkAbout2006-01-25 DRAFT MINUTES OF STEERING COMMITTEE MEETING FILED IN THE OFFICE OF THE SECRETE `. Orange County Sanitation District ^PANGF " ^++^- ^•i OIF' Wednesday, January 25, 2006, at 5 p.m. FEB 2z 200E lY A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, January 25, 2006 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Bradley R. Hogin, General Counsel Steve Anderson, Chair Don Hughes Jim Ferryman, Vice Chair Carolyn Cavecche, Chair, OMTS Committee STAFF PRESENT: Darryl Miller, Chairman, FAHR Committee Jim Ruth, Interim General Manager Tod Ridgeway, Chairman, PDC Committee Nick Arhontes, Director of Regional Assets and Jim Silva, County Supervisor Services Bob Ghirelli, Director of Technical Services Jim Herberg, Director of Operations and Maintenance Directors Absent: David Ludwin, Director of Engineering Lorenzo Tyner, Director of Finance/Treasurer Lisa Tomko, Director of Human Resources Gail Garrett, Committee Secretary Juanita Skillman, Records Management Specialist (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the December 21, 2005 Steering Committee meeting and the minutes of the January 12 and January 16, 2006 special meetings of the Steering Committee were approved as drafted. 'i (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson thanked Jim Ferryman for acting as Chair Pro Tem at the special Stsedng Committee meeting on January 16. Chair Anderson commended OCSD staff for their professionalism In the last couple of months. He congratulated Nick Arhontes for his presentation on lateral sewers at the CASA meeting in Indian Wells, Chair Anderson announced the standing committee meeting dates for February. A special PDC Committee meeting Is scheduled for tomorrow,January 26, at 5:00 p.m. The CIP Oversight Committee will meet on Thursday, February 9 at 5:00 p.m. Chair Anderson announced that he has appointed Joy Neugebauer and David Sullivan to the Cooperative Projects Ad Hoc Committee which will meet on Wednesday, February 15, 2006. CASA will hold their Annual Workshop in Washington DC on March 6-8, 2006. (6) REPORT OF THE GENERAL MANAGER Interim General Manager Jim Ruth provided an update on the SARI line breach— Nick Arhontes informed the repairs are now estimated to be completed the week of January 30 and staff will continue to update the Board via email. Mr. Ruth also reported he, Chair Anderson, and staff met with SAWPA to discuss funding possibilities. Copies of a resolution adopted by the SAW PA Commission were provided. It conveys SAWPA's conceptual support for the southern alignment alternative for the protection and relocation of the SARI line. They have agreed to work with OCSD to get funding in Washington DC and a meeting will be scheduled with them prior to the Washington DC trip. Mr. Ruth will keep the Steering Committee and Board informed. Mr. Ruth presented his monthly status report to the board and noted that his overall assessment of the District is very favorable. He appreciates the time the Steering Committee spent with staff and their Input will betaken Into consideration. The ten identified Strategic Plan Initiatives will be presented to the Board for further direction, some of which will be addressed during the budget process and others reviewed as part of the CIP Oversight. (7) REPORT OF GENERAL COUNSEL General Counsel Brad Hogin announced that a Rate Study Sooping meeting is scheduled for January 26, 2006 to review the fee study for Kimberly-Clark. The meeting will be open for input from the public, after which there will be a 60-day public review period. The final report is due In May and will be presented to the May or June Board. (8) DISCUSSION ITEMS (Items A-D) A. Review of Mountain Park Connection to SARI David Ludwin, Director of Engineering, provided a map of the proposed Mountain Park sewer and proposed SARI southern alignment. He presented an update on the status of the Mountain Park Development and the location of the sewer connection to the SARI Minutes of the Steering Committee Page 3 January 25, 2006 line. Discussion took place regarding a wide range of issues and alternatives, including those presented by the Irvine Company which include a direct gravity connection to SARI by Gypsum Canyon Road or connecting downstream of the SARI Control Gate. Board members expressed concern over the construction costs and recommended approaching the Irvine Company to discuss these costs. Chair Anderson and Director Miller will schedule a meeting with Mr. Sat Tamaribuchi. B. Establishment of a Legislative Committee Dr. Ghirelli provided information on establishing a Legislative Affairs Committee, and discussed three options: 1) Formalize a Legislative Affairs Committee compliant with the"Brown Act"; 2) Maintain existing legislative Ad Hoc Committee structure; or, 3) allow staff to conduct meetings and provide Staff Reports to the Steering Committee. After extensive discussion and clarification of"Brown Act"compliance by General Counsel, staff was directed to proceed with establishing a Legislative Affairs Committee per Option 1. C. The Agenda Items scheduled to be reviewed by the Board's working committees in x were reviewed. D. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AN DIOR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, February 22, 2006 at 5 p.m. The next Board Meeting is scheduled for Wednesday, February 22, 2006 at 7 p.m. (13) CLOSED SESSION There was no closed session. Minutes of the Steering Committee Page 4 January 25, 2006 (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:00 p.m. Submitted by: Gail Garrett Steering Committee Secretary H:bp(npandal&t nng CM ffft12pJ MI2W SC"nu s0"Fr&dw STATE OF CALIFORNIA ) ) SS. COUNTYOFORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, January 25, 2006,was duly posted for public inspection in the main lobby of the District's offices on Thursday, January 18, 2006. IN WITNESS WHEREOF, I have hereunto set my hand this 25th day of January, 2006. A' Penny Kyle, Se ary of t e board of Directors of Orange County anitatioh"District Posted: -January 18 2006 12:00 p.m. By: gnature H.WeptWgenda4leenng Wmmid�Ceeligoalion Fom,dm ORANGE COUNTY SANITATION DISTRICT NOTICE OF MEETING ph.: (714)662,2411 h.: (7141552r135e STEERING COMMITTEE ..ni.,Md.: P0, Box 5127 PomR.ln Vanes.GA W728-8127 ORANGE COUNTY SANITATION DISTRICT .e...e Md.: 10844 Sills A. .. Fountain Valley GA S2708.7016 WEDNESDAY, JANUARY 25, 2006 - 5:00 P.M. mWis, y.nolea DISTRICT'S ADMINISTRATIVE OFFICES titles 10844 ELLIS AVENUE Anaheim FOUNTAIN VALLEY, CALIFORNIA 92708 Brea B.a,.Port www.ocsd.com ym ies F..n F.vene� lemon Gert n .adh Hunangmn Bench l„7na A regular meeting of the Steering Committee of the I.e Hebr. Board of Directors of the Orange Count Sanitation .Harm. 9 Y 7Oea°""w� District, will be held at the above location, date and Ne dm Beerh rb.ng. time. Plerentin Sa,na A. Seel Beach b entm: Tustin 14na /brG. Udd.nd. :.untY vl 131.... mi[.ry nleCaves C..re Meea M,dw.y riq W.W data.. IM..Ranch H:WephagendMSteering Committee1200MSC Meeting Notice Form.l.doc To mem[ein w.rltl class IeatlersNp m wastewater and water resource....game,[. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, January 25, 2006 Wednesday, February 22, 2006 Wednesday, March 22, 2006 Wednesday, April 26, 2006 Wednesday, May 24, 2006 Wednesday, June 28, 2006 'Wednesday, July 19, 2006 Wednesday, August 23, 2006 Wednesday, September 27, 2006 Wednesday, October 25, 2006 'Wednesday, November 15, 2006 'Wednesday, December20, 2006 Wednesday, January 24, 2007 *Tentatively rescheduled from regular fourth Wednesday. H:Wep6agenda\Steering Commi0ee%2006WeeUng Dates Form.2.doc STEERING COMMITTEE (1) Roll Call: Meeting Date: January 25 . 2006 Meeting Time: 5:00 p.m. Meeting Adjourned: D.M. Committee Members Steve Anderson, Board Chair............................................. Jim Ferryman, Board Vice Chair.........................................— Darryl Miller, FAHR Committee Chair................................. Carolyn Cavecche, OMTS Committee Chair.......................— Tod Ridgeway, PDC Committee Chair................................ Jim Silva. Supervisor..........................................................— Others Brad Hogin, General Counsel _ Don Hughes Staff Present Jim Ruth, Interim General Manager Nick Arhontes, Director of Regional Assets & Services Bob Ghirelli, Director of Technical Services Jim Herberg, Director of Operations & Maintenance David Ludwin, Director of Engineering _ Patrick Miles, Director of Information Technology Lisa Tomko, Director of Human Resources Lorenzo Tyner, Director of Finance/Treasurer Gail Garrett, Committee Secretary c: Lenora Crane H:WeptWgenda\Sleedng CommilteeQoo6kol\Roll Call Sheet Fomldoc AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, January 25, 2006 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the December 21, 2005 Steering Committee meeting and draft minutes of the January 12 and January 16, 2006 special meetings of the Steering Committee. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. SARI Line Update B. SAW PA Meeting Update C. Strategic Initiatives Update (7) REPORT OF GENERAL COUNSEL -2- January 25, 2006 Agenda (8) DISCUSSION ITEMS (Items A-D) A. Review of Mountain Park Connection to SARI (Ludwin) B. Establishment of a Legislative Committee (Ghirelli) C. Review Agenda Items scheduled to be presented to Committees in February (Information item only) D. Review and consideration of Agenda Items for Board of Directors Meeting of January 25, 2006 (9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, February 22, 2006. The next Board Meeting is scheduled for 7 p.m., Wednesday, February 22, 2006. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,pending or potential litigation, or personnel matters,pursuant to Government Code Sections 54956.8,54956.9, 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real property; (b)matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act,may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects,the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT -3- January 25, 20G6 Agenda Agenda Postina: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations, Maintenance and Technical Services Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of Interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. All Items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any Items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any Items on the agenda, Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall) Committee Staff Contact: James D.Ruth (714)593-7110 General Counsel: Brad Hogin (714)564-2606 Committee Secretary: Gall Garrett (714)593-7101 (714)962-0356 (Fax) E-mail: aaanettrd7ocsd com MNEPMO1N 1!iTEFa1NG coMMmE�1W12M AGENDA FONMA.WC DRAFT MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, December 21, 2005, at 5 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, December 21, 2005 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Bradley R. Hogin, General Counsel Steve Anderson, Chair Don Hughes Jim Ferryman, Vice Chair Carolyn Cavecche, Chair, OUTS Committee STAFF PRESENT: Tod Ridgeway, Chairman, PDC Committee Jim Ruth, Interim General Manager Jim Silva, County Supervisor Nick Arhontes, Director of Regional Assets and Services Bob Ghirelli, Director of Technical Services, Acting Director of Public Affairs Directors Absent: Lorenzo Tyner, Director of Financerrreasurer Darryl Miller, Chairman, FAHR Committee Lisa Tomko, Director of Human Resources Daisy Covarubbias, Public Information Specialist Juanita Skillman, Records Management Specialist Ryal Wheeler, Maintenance Supervisor Gail Garrett, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the November 16, 2005 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 December 21, 2005 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson reported that the Sanitation District has asked all cities and agencies to participate in the Fats, Oils and Grease (FOG)program, requesting a response by January 13. A copy of the letter was provided to all Board members. The CASA Mid-Year conference will be held in Indian Wells, CA on January 18-21. Directors Anderson, Ferryman, Miller and Silva plan to attend, as will Interim General Manger Jim Ruth and Bob Ghirelli. Information packets for the 2006 CASA Annual Workshop in Washington DC March 6-8, 2006 were provided. Directors who plan to attend should contact Gail Garrett. The three standing Committees will be dark in January, however Steering and Board will meet on January 25. The Orange County Leadership Symposium will be held January 13- 15 in Lake Arrowhead. Congressman John Campbell was unable to attend the Steering Committee meeting. Scott Baugh will arrange for a visit and a plant tour with the Senator in January. Director Cavecche requested that Interim General Manager Ruth schedule two meetings with Steering Committee members prior to the January Board. (6) REPORT OF THE GENERAL MANAGER Interim General Manager Ruth reported that in response to the Kimberly Clark settlement agreement, he and Lorenzo Tyner, Director of Finance, have negotiated an agreement with Bartle Wells to conduct a study on rate structure and analysis. The firm has performed extensive work in Orange County and throughout the state. Their recommendations will be provided to the February Board. Mr. Ruth submitted a written status report to the Board and informed that he will continue to provide a monthly status report to the Steering Committee. He informed that he has received excellent cooperation from management and staff, has met with and will be working with the management consultants,and will provide recommendations to the Board in February. An informational survey has been included in the Directors folders to be completed and returned to Board Secretary, Penny Kyle. (7) REPORT OF GENERAL COUNSEL General Counsel Brad Hogin said the State Water Resources Control Board issued draft statewide wastewater discharge requirements which do not contain affirmative defense language, therefore this will be the focus for legal comments during the upcoming public comment period. California Association of Sanitation Agencies (CASA)will also participate in the public comments phase. The State Board may adopt the new requirements at the February 8th hearing. Minutes of the Steering committee Page 3 December 21, 2005 (S) DISCUSSION ITEMS (Items A-D) A. Leaislalive Aaenda—2006 Legislative Session Approve the 2006 Legislative Agenda and authorize staff to take action on legislation consistent with the policy statements contained in the agenda. MOTION: It was moved, seconded and duly carried to recommend approval to the Board of Directors. Dr. Ghirelll and Chair Anderson complimented Karen Baroldi on her efforts. B. State and Federal Leaislalive Advocacy Consultant Services Contract Renewal Authorize renewal of contracts with ENS Resources(Eric Sapirstein)and Freshman Kest(John Freshman)at$10,000/month; Mayer, Brown, Rowe & Maw(Scott Baugh)at $5,000/month;and Townsend Public Affairs (Chris Townsend)at$5,000/month for a one-year period from January 1, 2006 through December 31, 2006, and the option to renew for an additional one-year period at the discretion of the Steering Committee. MOTION: It was moved, seconded and duly carried to recommend approval to the Board of Directors. Steering Committee requested that(1)Staff document and monitor lobbyists goals/efforts; and (2)obtain monthly reports from the lobbyists on their legislative advocacy and grant efforts and report to the Board. Dr. Ghirelli handed out and reviewed the legislative calendar through March 2006. MOTION: It was further moved, seconded and duly carried that the Board Chair appoint a Legislative Committee to advise the Board on legislative matters. C. The three Standing Committees will be dark in January. D. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING Director Cavecche requested that Jim Herberg, Director of Operations& Maintenance, provide at the February or March Board meeting an informational report on the level of treatment and the operational costs associated with the treatment level. Director Cavecche asked whether It would be appropriate to allow a vendor to present a proposal at the OMTS regarding the biosolids project. General Counsel advised that it was not proper. Minutes of the Steering Committee Page 4 December 21, 2005 Dr. Ghirelli provided an update on the Inland Empire Utility Agency(IEUA)regional biosolids land procurement. The coalition has ascertained the Chino property is unsuitable for biosolids disposal and has halted their due diligence on the Chino property. They are researching a new 30 acre parcel adjacent to Western Municipal Water District. General Manager Ruth concurs with District and IEUA staff to go ahead with due diligence on the new site. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, January 25, 2006 at 5 p.m. The next Board Meeting is scheduled for Wednesday, January 25, 2006 at 7 p.m. (13) CLOSED SESSION There was no dosed session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:15 p.m. Submitted by: "�J Gail Garrett Steering Committee Secretary N:VkplgpeMalCwrp Ca,mWrebM1SLAYWn Fpm.50[c DRAFT MINUTES OF SPECIAL MEETING OF THE STEERING COMMITTEE Orange County Sanitation District Thursday, January 12, 2006, at 1:30 p.m. A special meeting of the Steering Committee of the Orange County Sanitation District was held on Thursday, January 12, 2006 at 1:30 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Bradley R. Hogin, General Counsel Steve Anderson, Chair Jim Ferryman,Vice Chair STAFF PRESENT: Carolyn Cavecche, Chair, OMTS Committee Jim Ruth, Interim General Manager Darryl Miller, Chairman, FAHR Committee Tod Ridgeway, Chairman, PDC Committee Jim Silva, County Supervisor Directors Absent: None (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) DISCUSSION ITEMS None (5) CLOSED SESSION The Committee convened at 1:30 p.m. in Closed Session, pursuant to Section 54957, to discuss Interim General Manager's Performance Evaluation. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2,and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Minutes of the Steering Committee Page 2 January 12, 2006 Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 3:30 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 3:30 p.m. Submitted by: —�I Gail Garrett Steering Committee Secretary H.w.nn.as�a�sreenncamm�rvaaenie��tro.w.wiscu:unar.amc DRAFT MINUTES OF SPECIAL MEETING OF THE STEERING COMMITTEE Orange County Sanitation District Monday, January 16, 2006, at 1:30 p.m. A special meeting of the Steering Committee of the Orange County Sanitation District was held on Monday,January 16, 2006 at 1:30 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present,as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: STAFF PRESENT: Jim Ferryman,Vice Chair Jim Ruth, Interim General Manager Carolyn Cavecche, Chair, OMTS Committee Nick Arhontes, Director of Regional Assets and Darryl Miller, Chairman, FAHR Committee Services Tod Ridgeway, Chairman, PDC Committee Bob Ghirelli, Director of Technical Services, Jim Silva, County Supervisor Acting Director of Public Affairs Jim Herberg, Director of Operations and Directors Absent: Maintenance Steve Anderson, Chair David Ludwin, Director of Engineering Patrick Miles, Director of Information Technology Lorenzo Tyner, Director of Financerrreasurer Lisa Tomko, Director of Human Resources (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) DISCUSSION ITEMS A. Interim General Manager Jim Ruth discussed District's organizational needs, goals and objectives. The members of the EMT described each of the 10 strategic Initiatives under consideration and the rationale for including these initiatives as goals in the coming budget year. The members of the steering committee provided direction to staff on each of the initiatives. Further review and consideration of these initiatives will occur at committee meetings over the next three months and as part of the FY 2006-07 budget deliberations by the board of directors. Minutes of the Steering Committee Page 2 January 16, 2006 (5) CLOSED SESSION There was no Closed Session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 4:45 p.m. Submitted by: Gail Garrett Steering Committee Secretary H:www.ftlSlexNp fwnmYlnV0.MOfU1113W ipwYl SC MNNx Ppm.9.px January 17, 2006 p p MEMORANDUM TO: Board of Directors Orangee County Sanitation District FROM: JameA uth Interim General Manager, Orange County Sanitation District SUBJECT: Status Report During my first five weeks serving in the capacity of Interim General Manager, I have spent considerable time familiarizing myself with the Orange County Sanitation District's operations, touring facilities and capital improvement projects, attending committee meetings on vital operational issues, and reviewing audit reports. I have also met with the Steering Committee on January 12, 2006 to discuss District priorities, followed by a meeting between the Steering Committee and the Executive Management team on January 16, 2006 to discuss and seek direction on ten major strategic initiatives. The proposed initiatives are the result of a comprehensive analysis by staff of the regulatory, social, environmental, and economic challenges facing our District, and our attempt to be responsive the Board direction and concerns (see attached document.) More specific supporting information as well as options and the fiscal impact of these initiatives will be presented to our respective Board Committees and ultimately the Board itself as we begin the CIP Oversight Committee review and the budget process. My overall assessment of OCSD is very favorable however, like any complex public agency, there are several areas that need to be addressed in order to assure continued quality services, and the maximizing of our limited resources. I have focused on the following areas based on Input from Board members and staff. Organizational Structure 1. Public Affairs I have downgraded the vacant department head position to a manager level position, assigned the Public Information Office (PIO)and Board Services functions to Human Resources and the Legislative & Grants function to Technical Services. I plan to reassign one of the PIO positions to the legislative program to help with grants. The vacant supervisor position will eventually be upgraded to the Assistant General Manager position with the Board's approval. Page 2 of 4 January 17,2006 2. Assistant General Manager My review of the current organizational structure supports the need for an Assistant General Manager position. I have asked Barry Newton,who conducted your management audit, to prepare a job description for this new position and to redo the job description for the General Manager based on the new allocation of responsibilities. There would be no net increase in EMT positions due to the elimination of the Director of Public Affairs position. 3. Performance Appraisal System, Executive and Middle Management There is a need to implement controls and a consistent approach to the Employee Evaluation process to assure timely review, reporting and follow up. I have asked Barry Newton to coordinate this assignment for us. The new system should be completed within 60 days. 4. Strategic Plan Staff has completed their extensive analysis of the District's capital and operational needs and has identified ten strategic initiatives. These will be presented to the Board for further direction. Some of these initiatives will be reviewed as part of the CIP Oversight, others will be addressed during the budget process. S. Succession Planning I have provided the Human Resources department with extensive guidelines to develop and implement a succession plan for the District to address pending retirements, turnover and training needs. 6. Budget Finance is in the process of finalizing the budget calendar and budget assumptions for consideration at the February FAHR Committee meeting. I have discussed with the EMT the feasibility of developing a two year budget that could save significant work hours which could be redirected to conduct internal operational audits designed to improve efficiency. 7. Errors& Omissions and Contract Liability Coverage This is being address by staff in Engineering in coordination with our Legal Counsel and Finance department. Recommendations for Board's consideration should be forthcoming to the PDC and FAHR committees in March. 8. Labor Strategy I have asked the EMT to submit a list of management issues that need to be addressed in our upcoming labor negotiations. Work rules, Policies & Procedures, and MOUs should all be thoroughly reviewed to determine what changes may be desired so that an orderly negotiating process may be initiated. 9. Hiring Freeze I have put in place a hiring freeze that basically requires department heads to submit a justification to fill a vacancy based on the value that position brings to the organization. Page 3 of 4 January 17, 2006 This requirement will help us evaluate the need to fill the vacancy, is the position needed at all, could the position be eliminated or reallocated to meet other organizational needs. 10. Capital Improvement Project(CIP) Based on direction by the CIP Oversight Committee, staff is reevaluating our CIP priorities, project costs, impact on operations and staffing, impact on rates and analyzing how we can smooth out any projected rate increases. A report will be presented to the CIP Oversight Committee on February 9 and subsequently to the Board with direction from the CIP Oversight Committee. 11. Other Organizational Structural Issues I am currently evaluating several other structural possibilities but will need more time to refine. a. Encineerino 75% of our annual budget is expended on the planning, design, construction, operations and maintenance of our infrastructure. This translates into a very technically centered organization utilizing a variety of internal and external engineering resources and other technical staff. These technical initiatives reside in several departments: Operations &Maintenance, Regional Assets & Services, Information Technology, Engineering, and Technical Services, and are currently managed under differing priorities and perspectives, and overseen only by the General Manager. Since most of our technical initiatives cross departmental boundaries,effective planning and management from the top of the organization would better guarantee their success and efficiency of execution. Setting of priorities and alignment of goals and objectives would be better agreed upon and accomplished, and technical resources could be better estimated and more effectively assigned. We need to consider this approach when deciding the required experience for the new Assistant General Manager position should the Board ultimately approve a new structure. 12. Legal Counsel Support I have met with our Legal Counsel to see how we can tighten up the agenda process and improve our coordination of Board and Committee requirements through this transition period. Brad also agreed to make himself available on site for 3-5 hours per week to help expedite responses to staff inquiries. 13. Information Technology(IT) Process Control Integration (PCI) Unit I am currently evaluating the possibility of transferring the PCI Unit comprising of 13 FTE into the Operations & Maintenance (0&M)department. Further discussions on this possible move will take place over the next 30 days. Page 4 of 4 January 17, 2006 14. Training I have spoken with staff about setting up a leadership academy to develop a consistent management philosophy throughout the organization. Such an academy would identify potential leaders with our organization, provide growth opportunities and assurance that we are preparing our next generation of leaders as an integral part of our succession planning. 15. Budget Control I will continue to work with Finance and the EMT to manage our budget within the allocations approved by the Board and to explore cost savings and efficiencies where possible. JDR:gg Attachment H:We LWMIn1110N JMES�3 117M JDP Sb m mono b Bm M OCSD FY 06/07 STRATEGIC INITIATIVES January 17, 2006 Sponsor Description Nick 1. Local Sewer Services Arhontes Decide the agency's role in local sewer ownership, operations and maintenance issues, adjust the business plan and funding needs accordingly. Transfer these local assets to another owner and focus OCSD activities on the regional sewer system. Jim 2. Secondary Treatment Interim Operations Herberg/ We are continuously operating secondary facilities to produce the best quality David effluent possible, consistent with the Board's 2002 Resolution, although it is more Ludwin than we need to meet our interim effluent limits. This initiative revisits the intent of the Board and assures that there is an understanding as to how we are operating, the costs, risks and benefits in doing so, and to be in agreement with what is being done. Bob 3. Research Evaluation and Alignment Ghirelli Research includes a range of activities carried out by various divisions for many reasons, including regulatory compliance, operational problem solving, design information generation, and environmental stewardship. This initiative seeks to identify program structure and funding and other changes that will improve the success of these efforts while ensuring they are consistent with OCSD's priorities and needs. Bob 4. Odor Nuisance Policy Ghirelli Develop an odor policy that establishes a level of service that will be implemented through future capital investment in odor control facilities. Bob 5. Engine Emission Compliance Ghirelli/ Develop an engine (diesel and gas) emissions compliance strategy and an OCSD David policy to meet AQMD requirements that will be implemented through future capital Ludwin investment in emission control technologies. Lorenzo 6. Business Plan Tyner Develop a strategic planning process that establishes program objectives and initiatives to fulfill OCSD's vision and mission over a 3 to 5 year period. The purpose of the business plan is to document and coordinate all of the agency's strategic objectives and short-term tactics, communicate these to all affected stakeholders, and provide a tool to instill accountability across the organization for meeting the strategic objectives. OCSD FY 06/07 STRATEGIC INITIATIVES January 17, 2006 Initiatives Continued Champion Description Jim 7. Asset Management Program Herberg Continue to implement a staff-driven agency-wide asset management program to minimize the total cost of asset ownership leading to better business decision- making across the agency. Bob 8. Manage and Optimize a Sustainable Biosolids Program Ghirelli Manage the increasing volume of biosolids produced from the wastewater treatment process to ensure long-term reliability and in a cost-effective, environmentally-sensitive and socially acceptable manner. David 9. Plan and Manage a sustainable Capital Improvement Program Ludwin Plan and manage the Capital Improvement Program to optimize investments in infrastructure balancing level of service, risk, and user rates recognizing the commitments already made to the secondary treatment and water reclamation (GWRS) programs. Patrick 10. Enterprise Information Technology Strategic Plan Miles Develop and implement an Enterprise Information Technology Strategic Plan which will support OCSD's business plan and guide the acquisition, management, and use of information technology strategically across the agency for a three to five year period. STEERING COMMITTEE Meeting Date To atl.of Mr. Duzsios AGENDA REPORT Item Number Item Number 9a Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Jim Burror, Engineering Supervisor SUBJECT: MOUNTAIN PARK DEVELOPMENT GENERAL MANAGER'S RECOMMENDATION Information Item Only. SUMMARY • Several Directors have inquired about the status of the Mountain Park Development and more specifically where the sewer connection will be made to the Santa Ana River Interceptor (SARI). • The Mountain Park Project site lies within undeveloped and developed portions of the City of Anaheim (Anaheim), and unincorporated Orange County. The project area is broken up into east and west portions by the Eastern Transportation Corridor (Route 241). The project is also adjacently south of the Riverside Freeway (Route 91). The project area encompasses 3,000 acres. The planned number of new residential dwelling units is 2,500 and planned occupancy begins within two years. • The sewage flows from the development would go to the SARI. The preferred connection of the Irvine Company to the SARI is at Gypsum Canyon Road. • The U.S. Army Corp of Engineers (USACE) is currently leading the design effort to relocate, or protect, the existing SARI. The preferred alignment by USACE is between the southern bank of the Santa Ana River and State Route 91. At this time, the environmental documentation is underway and the final alignment will be selected after that process is completed over the next six to eight months. Based on the USACE schedule, the Mountain Park sewer is expected to be completed before the SARI Line is relocated. • If a connection above the gate control structure is allowed, the Orange County Sanitation District (Sanitation District)will be requesting as part of the connection permit the following: • The City of Anaheim will be the owner of the newly constructed sewer. • The Irvine Company will be required to coordinate with the SARI relocation project to allow for the grade stabilizer project option. (See "ADDITIONAL INFORMATION") • The City of Anaheim and the Irvine Company may be required to relocate the sewer after the final SARI alignment is constructed. H WMIW9Mft4I AQ Cp Itft�!'WObIZUWOBahl MwWn Park 8r URI$Ie NAROIM AM R.W,.a � Page 1 PRIOR COMMITTEE/BOARD ACTIONS None PROJECT/CONTRACT COST SUMMARY Not Applicable BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION A Location Map of the proposed Mountain Park sewer and the proposed SARI Southern Alignment will be provided at the Steering Committee Meeting. There is a SARI Protection/Relocation Project which will protect or relocate the existing sewer that runs underneath the Santa Ana River. The SARI was constructed in the mid-1970s to serve the Inland Empire area, primarily as a means to export salty water out of the upper watershed. Accelerated erosion over sections of sewer under the river has caused SAWPA and the Sanitation District to initiate relocations and/or protection of the sewer. This project was started in 1999 and continues. ALTERNATIVES The Irvine Company has presented several alternatives in a sewer study that has been given to the Sanitation District. These alternatives vary greatly in construction costs and include: • A direct gravity connection to SARI near Gypsum Canyon Road • Gravity sewer west down Santa Ana Canyon Road and connect downstream of the SARI Control Gate Structure Within these options, routes may vary and will also depend on the final alignment of the SARI line. CEQA FINDINGS The City of Anaheim released a Draft Environmental Impact Report for the Mountain Park Specific Plan Amendment in March 2005. ATTACHMENTS None JB:sa WntglobaMgenda Draft ReporRNSteenng CommitteelMountain Park and SARI Steenng AR 012506 .doe H:We01`a,,endalS(eanng eunmlbe@006010125050R)Mounialn Park and SARI SMeNq AR0IIW6 Eoc Reoneva. Wrowa Page 2 STEERING COMMITTEE Meeting Date To ad.of Dir. 1-25-06 AGENDA REPORT Item Number Item Number 8(b) Orange County Sanitation District FROM: James D. Ruth, Interim General Manager Originator: Robert P. Ghirelli, Director of Technical Services SUBJECT: Establishment of a Legislative Affairs Committee GENERAL MANAGER'S RECOMMENDATION For discussion by the committee and provide direction to staff. SUMMARY The members of the Steering Committee have expressed a desire to create a legislative affairs committee. The attached memorandum suggests several options for establishing the committee. The Steering Committee may wish to consider one of these options or suggest another alternative for establishing a legislative affairs committee. PRIOR COMMITTEE/BOARD ACTIONS PROJECT/CONTRACT COST SUMMARY BUDGETIMPACT ❑ This item has been budgeted. (Line item: ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION ALTERNATIVES n:wply WISte ngconu,.naa�m lu 126g6%b)smanngJan2 6epsabre ARdw R .+.., 01mw6 Page 1 CEQA FINDINGS ATTACHMENTS Letter from Interim General Manager James D. Ruth to Board Chairman Steve Anderson (dated January 9, 2006). N:WWMOMdal tWN Cq KMQW OIW1zeoe&e)SWAn Jen zone L"WdbVe AAax w.,Olv= Page 2 January 9, 2006 MEMORANDUM TO: Steve Anderson Chairman of the Board of Directors FROM: James D. Ruth Interim General Manager SUBJECT: Establishment of a Legislative Committee The purpose of this memorandum is to provide information on formalizing OCSD's legislative advocacy efforts, if desired, through the establishment of a special committee of the board of directors. Creating a Legislative Affairs Committee through an official OCSD Board action would trigger actions necessary to comply with the "Brown Act". Option 1: Formalizing a Legislative Committee If it is your desire to proceed with formalizing the present Legislative Ad Hoc Committee into a Special Committee, the following logistical issues need be addressed: Committee Membership The number and members of the Legislative Committee would be determined and appointed by the Chairman of the Board of Directors. Freguencv of Meetings The recommended frequency for the Legislative Committee to meet would be on a monthly basis during the legislative session. Meetings could also occur more frequently, if necessary, during the legislative session. The Legislative Committee could be dark during December and August or at other times when the legislature is out of session. Date and Time The Legislative Committee could continue to meet at the same time as the current Legislative Ad Hoc Committee meeting time of 8 a.m. on a Tuesday of each month to be determined by the committee members. Another option is for the meeting to take place on the fourth Wednesday of the month to coincide with the Steering Committee Meeting. The Legislative Committee could also meet on any other Tuesday Wednesday or Thursday at 8 a.m., 12 p.m., or 5 p.m. The meetings would typically run 30 to 60 minutes. 1 Location The meeting could be held in the GM's conference room or one of the other OCSD conference rooms to accommodate a larger group that may periodically attend the meetings and to allow the public greater access to the meetings. In the past, some participants in the legislative advocacy meetings have called in on a teleconference phone line. Continuing this practice could be problematic because each call-in location would have to be publicly noticed and accommodate any member of the public who wished to sit in on the call from that location. It is therefore recommended that all committee members be physically in attendance during the Legislative Committee meetings. Structure The Legislative Affairs Committee would consist of the appointed members of the Board of Directors. The legislative advocacy consultants, several executive management team members and key staff involved in the in OCSD's legislative advocacy efforts and grant program would attend the meetings to provide information, answer questions, and support the work of the Committee. It is recommended that no more than three members of the Steering Committee participate on the Legislative Committee because greater than fifty percent participation would cause a quorum and both Committees would have to be jointly noticed. An official meeting agenda and minutes would be established since the Legislative Affairs Committee would be a special committee of the Board. The agenda would be mailed out to committee members one week prior to the meeting, following the same format and procedures as other OCSD committee meetings. Meeting minutes would be distributed to all board members as part of their monthly meeting agenda packets. Option 2: Maintaining the Existing Legislative Ad Hoc Committee Structure Rather than convene a new special committee, the Chairman could maintain the current Legislative Ad Hoc Committee meeting structure. Maintaining the informal OCSD Legislative Ad Hoc Committee, but limiting its participation to no more than three Steering Committee members (four members would constitute a quorum of the Steering Committee), may not trigger having to perform duties to comply with the "Brown Act": California Government Code Section 54950-54963 (commonly referred to as the "Brown Act") has codified numerous requirements for meetings of a governing or legislative body. Section 54952 makes it clear that OCSD's Board and standing committees are subject to the Brown Act requirements. Section 54952 (b) states that "advisory committees, composed solely of the members of the legislative body which are less than a quorum of the legislative body are not legislative bodies, except that standing committees of a legislative 2 body, irrespective of their composition, which have continuing subject matter jurisdiction, or meeting schedule fixed by charter, ordinance, resolution, or formal action of a legislative body are legislative bodies for the purpose of this chapter." [Emphasis added] Analysis of this section of the Brown Act's applicability to the existing Legislative Ad Hoc Committee structure hinges on whether"continuing subject matter jurisdiction" exists. The subject matter discussed by the existing Legislative Ad Hoc Committee has been very dynamic over the past three years, widely ranging from strategy discussions on changing regional water quality control board boundaries to the discussion of biosolids management issues. As such, the subject matter jurisdiction has been varied. Staff anticipates that the subject matter jurisdiction of the Legislative Ad Hoc Committee will continue to be varied. Typically, the four Board members that are involved in Legislative Ad Hoc Committee meetings do not "take action" but participate in the discussions among OCSD staff members and consultants on numerous legislative, regulatory and grant issues. Formalizing these meetings may have a chilling effect on the grant and legislative strategy discussion since it is not likely that these discussions could be held in closed session of a standing committee. If it is determined that the continuing subject matter jurisdiction exists within the scope of the Legislative Ad Hoc Committee meetings then compliance with the Brown Act is required. Option 3: Staff Reports to the Steering Committee Another option for structuring legislative meetings is to allow staff to conduct periodic meetings with the legislative advocacy consultants without any continuous involvement in those meetings from Board members. The Board would be kept apprised of legislative affairs through a standing item on the Steering Committee Agenda. Staff would draft a report on what was discussed at the legislative meetings and the Steering Committee could make recommendations and provide direction on legislative matters at that time. 3 STEERING COMMITTEE M-In0Dete To ea.of or. o1r2 06 AGENDA REPORT Item Num bar Item Number eat Orange County Sanitation District FROM: James D. Ruth, Interim General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: February Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in February 2006 SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in February: OMTS Committee: 1. Dioxin Report 2. SCCWRP Annual Report 3. Report on Impact of SWRCB's Proposed SSO Reduction Program for Sewers 4. Consider Award of Services Contract for CCTV Tape Review 5. Consider Fleet Management Software System 6. Consider Cationic Polymer Contract PDC Committee: 1. Ratify Change Order No. 11 for Job No. J-77, Effluent Pump Station Annex 2. Ratify Change Order No. 18 for Job No. 1-2-4, Bushard Trunk Sewer Rehabilitation 3. Ratify Change Order No. 25 for Job No. P1-37, Primary Clarifiers 16-31 and Related Facilities 4. Ratify Change Order No. 6 for Contract No. 7-36, 7-39, and 7- 41, Gisler-Redhill Trunk Improvements 5. Approve PSA for Job No. P1-97, 66kV Substation at Plant No. 1 6. Approve Amendment No. 1 to Sole Source Agreement for Job No. J-106, Interplant Gasoline Rehabilitation 7. Approve Amendment No. 2 to PSA for Job No. P2-74, Rehabilitation of the Activated Sludge Plant at Plant No. 2 8. Approve Amendment No. 5 to PSA for Contract No. 5-49, Replacement of Bitter Point Pump Station 9. Approve Budget Increase for Contract No. 5-62, Realignment and Rehabilitation of the Big Canyon Off-Site Trunk Sewer 10. Authorize GM to Enter into a Sole Source Agreement with SCE for Job No. 1-2-4, Bushard Trunk Sewer Rehabilitation 11. Approve Time Extensions for Four Existing Contracts for Job No. J-73, Cooperative Projects Grants Program 12. Report on Contract No. 7-47, College Avenue Pump Station Rehabilitation Project 13. Report on Design-Build Procurement Process FAHR Committee: 1. Report on Treatment Costs and User Fees Benchmarks 2. Report on Review District Rate Model 3. Review Contract Insurance Indemnification Levels 4. Consider Approval of Budget Assumptions 5. Consider Approval of Selection of Internal Auditors 6. Consider Approval of 2"d Quarter Financial Report (including Treasurer's Report Remarks) PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. HWepOnpentlalSte �1012M8(c)1151 alp fw FeG w.Adm ReWU L G Page 2 i ATTACHMENTS NA 99 N:Weel%gmgcLSY g CommdIleeWOWIVVW NQ U9 NAPS Iw Feke ..9.Ew wx.en Page 3 STEERING COMMITTEE MeeUnBDate I To ea.moo-. ov2sros AGENDA REPORT Item N(u) IemNumber ead Orange County Sanitation District FROM: James D. Ruth, Interim General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its January 25, 2006 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the January 25, 2006 meeting: CONSENT CALENDAR 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Adopt Resolution No. OCSD05-01, Appointing a Secretary Pro Tem to the Board of Directors, and Repealing Resolution No. OCSD04-01. b. (1) Receive and file summons and complaint re William Cooper vs. Orange County Sanitation District, at al., Orange County Superior Court Case No. 05CC12927, in connection with Rehabilitation of 14t" Street Pump Station, Contract No. 5-51; and, (2) Authorize General Counsel to appear and defend the interests of the District. C. Authorize an additional amount of$7,420.60 to be reimbursed to the City of Newport Beach for a total amount not to exceed $87,420.60 regarding Realignment of Coast Highway Trunk Sewer, Contract No. 5-13-1. END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on December 21, 2005, and the special meetings held on January 12 and 16, 2006, to be filed. Non-Consent Calendar b. Consideration of items deleted from Steering Committee Consent Calendar, if any. 12. CIP OVERSIGHT AD HOC COMMITTEE Consent Calendar a. Order draft CIP Oversight Ad Hoc Committee Minutes for the meeting held on December 15, 2005, to be filed. 13. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE O( MTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on December 7, 2005 to be filed. 14. FINANCE. ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on December 14, 2005 to be filed. 15. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Approve Amendment No. 1 to the Professional Services Agreement with Faubel Public Affairs, providing for Probolsky Research, as a subconsultant to Faubel Public Affairs, to conduct a 2006 opinion research survey for the Groundwater Replenishment System in the amount of $69,000 (OCSD's portion $34,500), increasing the total amount not to H:Wepn Wda%&e ny Ca,Mllee130WWI`D1250B0(01 WI M P 1W Amoy "r.i. o Rensed ..0 Page 2 exceed $361,560 to be cost shared equally (OCSD's portion $180,780) with the Orange County Water District. GWRSSC Non-Consent Calendar b. Consideration of items deleted from GWRSSC Consent Calendar, if any. NON-CONSENT CALENDAR PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This Rem has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 xwro�a�mvsm�re cwmme�zaoearo�zwsXal W do m,mn.an eex,ear.�.ax Page 3 4 • " "=c=r. - = i tom., y. ;: ' IF JAI,k Ow T t , ter, -S •,— ,.hir ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018