HomeMy WebLinkAbout2005-09 DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, September 28, 2005
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, September 28, 2005 at 5 p.m., in the District's Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: STAFF PRESENT:
Directors Present: Blake Anderson, General Manager
Steve Anderson, Chair Nick Arhontes, Director of Regional Services and
Jim Ferryman, Vice Chair Assets
Roy Moore, Chairman, FAHR Committee Bob Ghirelli, Director of Technical Services
Tod Ridgeway, Chairman, PDC Committee Lorenzo Tyner, Director of Finance
Jim Silva, County Supervisor Jeff Reed, Human Resources Manager
Sonja Morgan, Principal Public Information
Directors Absent: Specialist
Carolyn Cavecche, Chair, OMITS Committee Jennifer Cabral, Senior Public Information
Specialist
OTHERS PRESENT: Layne Baroldi, Legal & Regulatory Affairs Liaison
Bradley R. Hogin, General Counsel Gail Garrett, Committee Secretary
Joe Forbath, Counsel
Don Hughes
Randy Fuhrman
General Manager Anderson introduced the new Director of Finance, Lorenzo Tyner.
(2) APPOINTMENT OF CHAIR PRO TEM IN THE OFFICE FILED
SECRETARY
ORANGE r,- r..u*errnu
DISTRICT
No appointment was necessary. OCT 26 2005
2
(3) PUBLIC COMMENTS By . 1/
Randy Fuhrman spoke in support of the Steering Committee and the Board and its oversight over
Sanitation District matters.
(4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the August 24, 2005 Steering Committee meeting were approved as drafted.
'Minutes of the Steering Committee
Page 2
September 28, 2005
(5) REPORT OF THE COMMITTEE CHAIR
Chair Anderson informed that Richard Parker, Director Ken Parker's brother, had passed away and
services would be held at Forest Lawn on September 30 at 2:30 p.m.
The October dates for the standing committees were reviewed. Due to the League of Cities meeting
during the first week of October, OMTS has been canceled for October and the PDC will meet on
Thursday, October 13, one week later than usual. The FAHR Committee meeting date remains on
Wednesday, October 12. The CIP Oversight Ad Hoc Committee has been cancelled and will be
rescheduled in early November. The Cooperative Projects Grants Ad Hoc Committee will meet on
October 4.
(6) REPORT OF THE GENERAL MANAGER
a. General Manager Blake Anderson introduced Jeff Reed, Human Resources Manager,
who will be acting for Lisa Tomko who is on vacation.
b. Mike Moore, Environmental Assessment Manager, has been diagnosed with
melanoma and will be out for several weeks for treatment. Chair Anderson
requested Gail Garrett to forward Mr. Moore's email address to the Steering
Committee members.
c. Mr.Anderson reported that the County of Orange will be unable to fully fund the SARI
line relocation. Staff continues to meet with County and Corps of Engineers
representatives, SAWPA, RWQCB and others to discuss funding options. The
Sanitation District may provide funding with the expectation of future repayment from
SAWPA and through grant funds. The SAWPA Board has requested its member
agencies general managers to work directly with the Sanitation District
d. Mr. Anderson gave an overview of the Executive Management's strategic planning
and project management efforts. Larry Gibson has been assigned as Program
Manager for the newly formed Strategic Planning Office (SPO). Larry worked
previously in the Program Management Office in Engineering getting the Capital
Improvement Program off the ground. Under the General Manager's direction, Larry
and an advisory committee are developing an implementation plan that will be the
basis for decision-making by the EMT, will ensure thorough and consistent
communication,and bring alignment throughout the agency.
Directors recommended the CIP Oversight Committee review the SARI line relocation
project. It was noted that there is a need to create a more business-odented
approach,to supplement the engineering models now used to develop the CIP.
e. General Manager introduced the idea that the Sanitation District appoint a Rate
Advisory Committee (RAC)similar to one formed in the late 90's. It would provide full
understanding to the Board of the technical,financial,and public opinion aspects
throughout the rate setting process. It would include workshops, hearings and a draft
report that the public and industry would be invited to participate in. The committee
would comprise a Board member either as committee chair or liaison, representatives
'Minutes of the Steering Committee
Page 3
September 28, 2005
from OCBC, OCTA, environmental groups, local companies,or a Grand Jury
member. Further updates will be presented to the FAHR committee.
f. Dr. Ghirelli provided an update on the Inland Empire Utility Agency regional biosolids
project. The consortium of five agencies proposes to purchase a 63 acre parcel,with
a suggested allocation for the $20 million purchase price of 35% each OCSD and
LACSD, and others at 10%each. Representatives from each agency have been
meeting weekly. IEUA has asked each agency to send a letter of intent to participate
and OCSD staff Is preparing a letter for the General Manager's signature. Each
partner is being asked to raise their commitment to$60,000 to cover the feasibility
study cost, which include site assessment, project development plan, marketing
study, and a preliminary financial plan. Board committees will be kept Informed and,
once the study is completed,staff will bring a recommendation to the Board through
the PDC.
Chair Anderson thanked Directors Ridgeway and Ferryman for taking the time to visit
the site. In response to Chair Anderson's question, Layne Baroldi said the Yakima
hearings have been postponed indefinitely.
g. Dr. Ghirelli informed that the Southern California Coastal Water Research Projects
(SCCW RP) plans to move to a larger office and lab space in Costa Mesa. They
have requested a co-signer on the lease agreement and each of the JPA member
agencies is evaluating the extent of their commitment. Dr. Ghirelli explained that,
based on preliminary results by staff, there does not appear to be a financial liability.
Having a world-class ocean research facility in close proximity is of considerable
benefit to the Sanitation District General Counsel clarified that the Sanitation District
benefits from SCCRW P research,therefore the lease payments would not be
deemed a gift of public funds. Direction was given to staff to explore OCSD
becoming a cosigner with SCCWRP subject to review by legal counsel.
h. Sonja Morgan gave an end-of-year Sanitation District progress report and provided
handouts that will be published by the end of October. Directors directed staff to
include information on the status of the CIP over 20 years, new technology the
Sanitation District has embraced, and replacing the Sanitation District's aging
Infrastructure.
(7) REPORT OF GENERAL COUNSEL
General Counsel gave an update on the biosolids litigation issues. The Kern County Board approved
the attorney fees waiver. Attorney fees were also waived for the Kings County litigation.
(8) DISCUSSION ITEMS (Items A-D)
A. Acquisition of Property for North County Yard
This item was discussed in closed session.
'Minutes of the Steering Committee
Page 4
September 28, 2005
B. Establishing Support for Gulf Coast Disaster Recovery Efforts
Jeff Reed presented the General Managers recommendation to (a)Approve Resolution
No. OCSD 05-24, Establishing Support for Gulf Coast Disaster Recovery Efforts (b)
Authorize the General Manager to enter into individual"Release Time Agreements"with
volunteer employees; (c) Authorize the General Manager to deploy physical assets into
the Gulf Coast area to assist with Disaster Recovery efforts; and, (d) Permit employees
to engage in recovery efforts that are limited to the rendering of specialized assistance
in the areas of engineering, operations and maintenance,and/or technical services in
support of infrastructure recovery efforts pertaining to the collection, treatment and/or
disposal of wastewater and associated byproducts.
Mr. Reed outlined the labor and transportation costs, reviewed the Release Time
Agreements and explained the advantages to the Sanitation District to participate in this
effort. The General Manager's recommendation provides the Board a measured level of
response should the Sanitation District be called upon to provide assistance by the
Federal Emergency Management Agency(FEMA),the Emergency Management
Information System (EMIS), or other recognized official National Coordination effort.
C. The Agenda Items scheduled to be reviewed by the Board's working committees in
October were reviewed.
D. The agenda items scheduled to be presented to the Board at tonight's meeting
were reviewed.
(9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
Director Ferryman provided an update on the Legal Service Ad Hoc Committee. Requests for
proposal were sent to Aleshire&Wynder, Best, Best& Krieger, and Woodruff, Spradlin & Smart.
Proposals are due by October 17 after which the committee will meet and interview the finalists.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, October 26, 2005 at 5 p.m.
The next Board Meeting is scheduled for Wednesday, October 26, 2005 at 7 p.m.
Minutes of the Steering Committee
Page 5
September 28, 2005
(13) CLOSED SESSION
The Committee convened at 6:25 p.m. in Closed Session, pursuant to Sections 54956.9(b),
54956(c), 54957(b), 54956.9(a) and 54956.8, to discuss 5 items. Minutes of the Closed Session
are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the
Steering Committee have been prepared in accordance with Government Code Section
54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes
of Board and Committee Closed Meetings. A report of the recommended actions will be publicly
reported at the time the approved actions become final.
At 7:00 p.m., the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 7:00 p.m.
Submitted by:Qq
ail Garrett
Steering Committee Secretary
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STATE OF CALIFORNIA )
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, September 28, 2005,
was duly posted for public inspection in the main lobby of the District's offices on Thursday,
September 22, 2005.
IN WITNESS WHEREOF, I have hereunto/seen my hand this 28th day of September, 2005.
L�W',Ay e�
Penny Kyle, 9dcretary of the Board of Directors of
Orange County Sanitation District
Posted: Seotember 22. 2005, 12:00 p.m.
By: \GQ- -Q
Signature
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ORANGE COUNTY SANITATION DISTRICT
REVISED
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(714)962-2411
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17141962A356
www.owdi
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BC. Box 8127
Fuunta h valley.CA OF THE
92728-8127 STEERING COMMITTEE
.oast aaaress:
100"Ellis Avenue
rourtain valley.CA ORANGE COUNTY SANITATION DISTRICT
92708-7018
ue r WEDNESDAY, September 28, 2005 - 5 P.M.
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Bush.Pen:Cypress FOUNTAIN VALLEY, CALIFORNIA 92708
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Garden Grave
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La Palma
Loa Alamitos Orange County Sanitation District will be held at the above location, date and
Newport Beach time.
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Santa Are
Seal Beach
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HAdept\agendalSteering Committee\200511 Meeting Notice Form.l.doc
To maintain warld class leadership in wastewa[ar and water resource management.
STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, October 26, 2005
'Wednesday, November 16, 2005
'Wednesday, December 21, 2005
Wednesday, January 25, 2006
Wednesday, February 22, 2006
Wednesday, March 22, 2006
Wednesday, April 26, 2006
Wednesday, May 24, 2006
Wednesday, June 28, 2006
Wednesday, July 26, 2006
Wednesday, August 23, 2006
Wednesday, September 27, 2006
Wednesday, October 25, 2006
'Wednesday, November 15, 2006
'Wednesday, December 20, 2006
'Tentatively rescheduled from regular fourth Wednesday.
H:bepmgendalsteedng Committee\04\Meehng Dates Fom.2.doc
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: September 28, 2005 Meeting Time: 5:00 p.m.
Meeting Adjourned: D.M.
Committee Members
Steve Anderson, Board Chair.............................................
Jim Ferryman, Board Vice Chair.........................................—
Roy Moore, FAHR Committee Chair...................................
Carolyn Cavecche, OMITS Committee Chair.......................
Tod Ridgeway, PDC Committee Chair................................
JimSilva. Supervisor..........................................................
Others
Brad Hogin, General Counsel
Don Hughes
Staff Present
Blake P. Anderson, General Manager
Nick Amontes, Director of Regional Assets & Services
Carol Beekman, Director of Public Affairs
Bob Ghirelli, Director of Technical Services
Jim Herberg, Director of Operations& Maintenance
David Ludwin, Director of Engineering
Patrick Miles, Director of Information Technology
Lorenzo Tyner, Director of Finance/Treasurer
Lisa Tomko, Director of Human Resources
Gail Garrett, Committee Secretary
Other Staff Present
Sonja Wassgren Morgan, Principal Public
Information Specialist
Jeff Reed, Human Resources Manager
c: Lenora Crane
HddepMgenda\Steering Committee@OOWM92am Roll Call Sheet.3.doc
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, SEPTEMBER 28, 2005 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,
this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours
prior to the meeting date and time above. All written materials relating to each agenda item are available for
public inspection in the office of the Board Secretary.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an
emergency item or because there is a need to take immediate action,which need came to the attention of
the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the
manner as above, not less than 72 hours prior to the meeting date.
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you
require any special disability related accommodations,please contact the Orange County Sanitation District
Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must
specify the nature of the disability and the type of accommodation requested.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting
held within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this
agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with
Government Code Section 54955(posted within 24 hours).
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
Book Page I
-2- September 28, 2005 Agenda
deferred until the specific item is taken for discussion and remarks may be limited to three
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
have action taken by the Committee except as authorized by Section 54954.2(b).
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the August 24, 2005 Steering Committee meeting.
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
A. Status of SARI line relocation funding
B. Strategic planning activities of the EMT
C. Update on Inland Empire Utility Agency regional biosoltds project
D. New Office Space for Southern California Coastal Water Research Project
(7) REPORT OF GENERAL COUNSEL
(8) DISCUSSION ITEMS (Items A-D)
A. Acquisition of Property for North County Yard.
B. Establishing Support For Gulf Coast Disaster Recovery Efforts (Jeff Reed)
C. Review Agenda Items scheduled to be presented to Committees in October
(Information item only)
D. Review and consideration of Agenda Items for Board of Directors Meeting of
September 28, 2005
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
Book Page 2
-3- September 28, 2005 Agenda
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, October 26, 2005.
The next Board Meeting is scheduled for 7 p.m.,Wednesday, October 26, 2005.
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential
litigation; (c)employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Convene in closed session, if necessary
1. Conferences with Legal Counsel—Anticipated Litigation.
Significant exposure to litigation [Government Code Section 54956.9(b)]:
One matter;
Possible initiation of litigation [Government Code Section 54956.9(c)]:
One matter.
2. Consideration of Public Employee Discipline/Dismissal/Release.
[Government Code Section 54957(b)]: one matter.
3. Conference with Legal Counsel—Existing Litigation [Government Code
Section 54956.9(a)]: One case:
a. Pall Corporation v. OCWD and OCSD, Orange County Superior
Court Case No. 02CCO6622
4. Conference with Real Property Negotiators [Government Code Section
54956.81: One property:
Property: 7465 Lampson Avenue, Garden Grove, California
Agency Negotiator: Terry B. Knapper, CB Richard Ellis
Negotiating Parties: Rob Guthrie, Guthrie Development; Frank Adler and
Jeff Hirsch, Lee &Associates
Under Negotiation: Price, terms and conditions for the purchase, sale
exchange, or lease of subject properly.
Book Page 3
A- September 28, 2005 Agenda
5. Consider General Manager's Performance Evaluation pursuant to
Government Code Section 54957.6.
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
(14) ADJOURNMENT
99
N NEP GENDA�WNG fAMIBREE'MKGENM FOMADOC
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda.Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee Meeting.
Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall)
Committee Staff Contact: Blake P.Anderson (714)593-7110
General Counsel: Brad Hogin (714)564-2606
Committee Secretary: Gail Garrett (714)593-7101
(714)962-0356 (Fax)
E-mail: ggamett@ocsd.com
Book Page 4
DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, August 24, 2005
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday,August 24, 2005 at 5 p.m., in the District's Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Bradley R. Hogin, General Counsel
Steve Anderson, Chair Director Doug Davert
Jim Ferryman, Vice Chair Don Hughes
Carolyn Cavecche, Chair, OMTS Committee Layne Baroldi
Roy Moore, Chairman, FAHR Committee Jennifer Cabral
Jim Silva, County Supervisor Jim Colston
Mike Moore
Ryal Wheeler
Directors Absent: STAFF PRESENT:
Tod Ridgeway, Chairman, PDC Committee Blake Anderson, General Manager
Nick Arhontes, Director of Regional Services and
Assets
Bob Ghirelli, Director of Technical Services
David Ludwin, Director of Engineering
Patrick Miles, Director of Information Technology
Jim Herberg, Director of Operations and
Maintenance
Gail Garrett, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the July 20, 2005 Steering Committee meeting were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Steve Anderson announced the passing today of Director Harry Dotson,
whose family has requested donations to the Boys and Girls Club of Stanton for the"Teen
Center' expansion. There were no details regarding funeral arrangements.
Book Page 5
Minutes of the Steering Committee
Page 2
August 24, 2005
Chair Anderson also noted with sadness that Dr. Ron Ltnsky, Executive Director at NW RI,
passed away from complications related to an acute form of leukemia. There will be a
"Celebration of Life"in mid-October arranged by his family.
Several Directors and District staff attended the CASA annual conference in San Diego last
week. Director Carolyn Cavecche gave an update on the conference and commended
Layne Baroldi for a job well done on the panel. She noted that topics discussed included
work by the State Water Resources Control Board (SWRCB)to develop state-wide waste
discharge requirements for local sewers and privately owned sewer laterals. Staff noted that
our Regional Water Quality Control Board (RWQCB),with our assistance, developed local
agency sewer maintenance requirements for our region in 2002 and they seem to be effective
and appropriate. Some local agencies in the San Francisco Bay Area region have programs
for the repair of laterals at the time of the property sale.
Director Carolyn Cavecche announced the Asset Management Consultant Agenda Report the
Board referred back to OMITS last month will be the subject of information reports to all three
committees in September.
Dr. Bob Ghirelli, Director of Technical Services, presented an update on the ongoing
discussions with SAWPA on the SARI line improvements and the future use of the SARI line
for brine discharges and other wastewater discharges.
Dr. Ghirelli provided an update on the Urban Runoff Ad Hoc Committee which met on August
3r°. Committee Chair Don Bankhead will present for board approval tonight Resolution No.
OCSD05-22 supporting the countys urban runoff management program. The resolution also
authorizes the chair of the board to designate a board representative to the countys urban
runoff management committee for the north county area.
Committee Chair Doug Davert provided an update on meetings held by the Ad Hoc
Committee for the General Manager's Evaluation.
a. The committee recommended that Creative Management Solutions be issued a
contract at a proposed cost of$18,750 to conduct a management audit of the
District-
It was moved, seconded and duly carried to approve the recommended action
specified in Item 5(a)above. There were no abstentions.
b. The committee requested and received direction from the Steering Committee to
retain Moreland &Associates to conduct a compliance audit of the Dharma
contract to ensure proper procurement practices were followed.
It was moved,seconded and duly carried to approve the recommended action
specified in Item 5(b)above. There were no abstentions.
The above recommendations will be presented to the Board tonight for ratification. General
Counsel was directed to retain both consultants.
Book Page 6
Minutes of the Steering Committee
Page 3
August24, 2005
(6) REPORT OF THE GENERAL MANAGER
Dr. Ghirelli reported that SAWPA will work with District staff to explore ways to
economically transport brines through the existing SARI line. General Manager
Anderson and staff will meet with SAWPA staff to discuss the future of the SARI line.
Dr. Ghirelli will meet with the SAWPA board members in the next 30-60 days.
Dr. Ghirelli also reported on the Disinfection program and future options. The Operations
and Maintenance department is exploring changes in the District's disinfection program
that may save the district up to$1 million a year in chemical costs while maintaining
compliance with the bacteria and chlorine limits in our ocean discharge permit. This
year's annual disinfection budget is over$7 million and the price bleach has risen by
more than 30%. Staff will meet with the Regional Water Quality Control Board and with
key people in the community to keep them informed.
Layne Baroldi updated the committee on the status of the two bills that Senator Dean
Florez introduced and the status of the initiative process that the Senator and others are
attempting to achieve in Kern County for June 2006. General Manager Anderson and
Mr. Baroldi met with City of LA staff and the Citys Board of Public Works President
Commissioner Ruiz, at the City's invitation, to discuss a strategy to address the Kern
County ballot initiative that seeks to ban all biosolids land application in the
unincorporated County areas. The ballot initiative petition is being circulated in Kem
County and 15,000 valid signatures are needed to place the initiative on the June 2006
ballot. The proponents plan to collect 30,000 signatures by December 2005.
The Executive Management Team held a Retreat on August 8, 2005. General Manager
Anderson reported that they are drafting a report on strategic initiates that will be
provided to the Steering Committee in September.
General Manager Anderson reviewed a 12-Month Summary of the District's legal fees for
the period ending June 30.
AB1234 (Salinas)re compensation and ethics training which affects cities, counties and
special districts will likely be approved by the legislature and signed by the governor.
Ethics training will be required for all elected local officials to be conducted every two
years. There are additional procedural, sunshine and reporting provisions in the bill that
the Sanitation District already performs.
General Manager Anderson reported that he has been elected to the CASA Board of
Directors as a member at large. He noted this is a distinct advantage to the District and
will add to the leadership we already exert on air quality, biosolids and public information
issues.
(7) REPORT OF GENERAL COUNSEL
General Counsel Brad Hogin reported on the following:
a. The Bushard settlement is final, pursuant to the Board's approval.
Book Paoe 7
Minutes of the Steering Committee
Page 4
August24, 2005
b. General Counsel provided an update on the Pall litigation, informing that counsel will
be moving forward with a motion for summary adjudication of issues. The GWR
Steering Committee will meet with General Counsel on September 12, prior to the
Mandatory Settlement Conference on September 16. General Counsel noted that the
Pall settlement demand has dropped from $3 million to $580,000.
c. Kimberly-Clarke has agreed to third-party oversight to review fees. General Counsel
and staff are continuing negotiations with Kimberly Clarke.
(8) DISCUSSION ITEMS (Items A-B)
A. The Agenda Items scheduled to be reviewed by the Board's working committees in
September were reviewed.
Jim Herberg, Director of Operations and Maintenance, clarified that OMTS Item 6,Asset
Management Improvement is an information only item. Nick Arhontes, Director of
Regional Assets and Services, pulled OMTS Item 4, Fleet Management Software
system; it will be presented to the December OMTS.
General Manager Anderson announced that he will be on vacation from September 1
through September 19, 2005- Dr. Ghirelli will be the Acting General Manager during
that period.
B. The agenda Items scheduled to be presented to the Board at tonight's meeting
were reviewed.
(9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, September 28, 2005 at 5 p.m.
Hunk P3L'U 8
Minutes of the Steering Committee
Page 5
August 24, 2005
The next Board Meeting is scheduled for Wednesday, September 28, 2005 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:20 p.m. in Closed Session, pursuant to Section 54956.9 and
54956.8 to discuss two items. Minutes of the Closed Session are on file with the Board
Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have
been prepared in accordance with Government Code Section 54957.2, and are maintained by
the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed
Meetings. A report of the recommended actions will be publicly reported at the time the
approved actions become final.
At 6:50 p.m., the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:50 p.m.
Submitted by:
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Gail Garrett
Steering Committee Secretary
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Book Page 9
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Orange County Sanitation District
FROM: Nick Arhontes, Director, Regional Assets and Services Department
SUBJECT: ACQUISITION OF PROPERTY FOR NORTH COUNTY YARD
GENERAL MANAGER'S RECOMMENDATION
(1)Approve and direct the Board Chair to execute on behalf of the District a Purchase and Sale
Agreement in a forth acceptable to General Counsel to acquire the property located at 7465
Lampson Avenue in Garden Grove for$7,900,000; and,
(2)Approve the use of the acquired property for the North County Yard.
SUMMARY
In November 2004, staff provided an initial information item regarding the need for a north
county yard facility that included a site selection process for a possible acquisition.
Since November 2004, District staff has worked with a commercial real estate brokerage firm to
refine the list of likely sites for a north county facility for collections staff. Due to increasing
industrial land prices and lack of availability in the original Orange Crush/Platinum Triangle
vicinity, staff has investigated locations west of that and north of the Garden Grove Freeway.
District staff retained the services of an architectural firm to help evaluate and rank the possible
sites. The analysis examined a series of site selection criteria, including site area, building area,
and proximity to the center of the service area. Other site factors considered included egress,
ease of development, truck route suitability, the tenant improvement costs that were likely to be
needed, and other physical issues such as building dock height. The preferred site identified by
this evaluation, performed again on September is the property at 7465 Lampson Avenue in
Garden Grove.
The District obtained an appraisal of the property in July 2005, which indicated a market value
of$7,525,000. The owner proposed to sell for$8,300,000. Negotiations continued with the
assistance of Director Ridgeway and Terry Knapper of CB/Richard Ellis (the broker representing
the District),and the owner is now willing to sell the property for$7,900,000.
Although negotiations concerning the terms of the sale are continuing as of the date this
Agenda Report was written, the seller has demanded that the Purchase and Sale Agreement be
executed by October 3, 2005. In order to place the District in a position to meet that demand,
Staff requests authorization from the Board to execute the Agreement for a purchase price of
$7,900,000, and otherwise in a form acceptable to General Counsel.
Staff will also report to the Board the progress of the negotiations concerning the terms of the
sale at the time of the Board meeting. Assuming other terms of the sale can be agreed upon,
Staff recommends acquisition at the proposed price in light of the limited and competitive
marketplace for similar sites, and the suitability of the site for the north county yard.
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As a result, Staff requests that your Board authorize the Board Chair to execute an agreement
for the purchase price of$7,900,000 and otherwise in a form acceptable to General Counsel.
Upon acquisition in an as is condition, District staff will develop and initiate a capital project for
the necessary tenant improvements following established District processes and procedures
and will thereafter commence to move to and use the property.
PRIOR COMMITTEE/BOARD ACTIONS
Staff proposed the North County Yard with Information Only Report OMTSO4-57, and provided
a status update with an Information Only Report OMTS05-31.
PROJECT/CONTRACT COST SUMMARY
The proposed purchase price for the property is $7,900,000.
BUDGETIMPACT
® This item has been budgeted. (Project 15-04, Budget Book Section 8—page 44)
❑ This Item has been budgeted, but there are insufficient funds.
❑ This Item has not been budgeted.
❑ Not applicable (information item)
ADDITIONAL INFORMATION
The Regional Assets and Services Department has internally discussed and developed
business needs of relocating staff directly involved with the collection systems O&M to a more
centralized location.
Sewer maintenance staff and equipment were originally based at Plant 1 in Fountain Valley, but
due to space limitations, were moved to Plant 2 in Huntington Beach in the late 1980's. Space
needs at Plant 2 for facilities growth needs and Treatment plant support staff needs and the
mounting cost of fuel and lost productivity caused by crews having to drive their trucks to
worksites in the middle of our service area now dictate that sewer maintenance should be
moved northward. The proposed site would provide a more centralized location to conduct
business. The freeway-close facility near the "Orange Crush" 57122/5 Freeway area was
desirable to put staff closer to their work on the small, medium and large pipe cleaning and
inspection programs. Lack of availability of desired sites moved our search to the west.
The facility should serve as a base for approximately 50 staff, their personal vehicles, district's
vehicles, service trucks, parts, supplies, tools and equipment. Space will also be available for
some Engineering and Source Control staff should their business needs be better met by
moving to a more central location. Staff will continue to use the commercial card lock type
fueling facilities countywide and not be constructing any on site fueling facilities for District
vehicles. Space will also be available to host training events and regional meetings for joint city
and sewering agency activities in this more centralized location, and for shop and storage
space. The facility will also be available for Board use as desired.
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CEQA FINDINGS
In accordance with CEQA, the District has evaluated the proposed property acquisition and the
use of the property and concluded that the project qualifies for a categorical exemption from the
California Environmental Quality Act(CEQA) pursuant to CEQA
Guidelines 15301 (Class 1 —operation, repair, maintenance, permitting, licensing, or minor
alteration of existing public or private structures, facilities, mechanical equipment, or
topographical features, involving negligible or no expansion of use). The proposed project will
utilize the existing structures at the site consistent with previously established and permitted
uses at the property, ample parking already exists for the anticipated uses at the site, and only
minor interior tenant improvements are required.
ATTACHMENTS
None
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STEERING COMMITTEE Meeting Date Tu6tl.af Dir.
09/28/05 09/zs/O5
AGENDA REPORT Item Number Item Number
9(s) 19
Orange County Sanitation District
FROM: Blake Anderson, General Manager
SUBJECT: ESTABLISHING SUPPORT FOR GULF COAST DISASTER RECOVERY
EFFORTS
GENERAL MANAGER'S RECOMMENDATION
1. Approve Resolution No. OCSD 05-24, Establishing Support for Gulf Coast Disaster
Recovery Efforts Related to Hurricanes Emanating from the Gulf of Mexico that is
Specifically Targeted to Infrastructure Operations Pertaining to the Collection,Treatment
and Disposal of Wastewater and Associated Byproducts as requested through the Federal
Emergency Management Agency(FEMA), the Emergency Management Information System
(EMIS), or other recognized official National Coordination effort;
2. Authorize the General Manager to enter into individual "Release Time Agreements" with
volunteer employees and their recognized employee organizations (i.e., unions or employee
associations) based on the following terms:
a. A "rotation" of three employees will be released from regular duties at any given time
for up to a maximum of twelve calendar days per rotation;
b. A total of up to four"rotations";
c. Employees shall be paid for up to 80 hours of regular pay during the time they are
away on a twelve day rotation;
d. Up to a total of twelve employees maximum released to participate in the response
and recovery efforts for a total authorization of 960 hours (12 employees x 80 hours)
of regular paid time;
e. Cap regular paid time for volunteer employees at an authorized amount not to
exceed $75,000 for this effort; and
3. Authorize the General Manager to deploy physical assets into the Gulf Coast area to assist
with Disaster Recovery efforts within the scope permitted herein and to support volunteer
employees based on the following terms:
a. One Hydro Cleaning Vactor Truck and associated equipment deployed to the Gulf
Coast region;
b. Roundtrip transportation cost to deploy the asset authorized at an amount not to
exceed $5,000;
c. Sanitation District equipment is to be operated by Sanitation District employees only;
d. Estimated equivalent cost of providing the equipment is an additional $20,000; and
4. Permit volunteer employees to engage in recovery efforts that are limited to the rendering of
specialized assistance in the areas of engineering, operations and maintenance, and/or
technical services in support of infrastructure recovery efforts pertaining to the collection,
treatment and/or disposal of wastewater and associated byproducts.
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SUMMARY
1. The Board Chair and General Manager expressed interest in the Sanitation District
providing assistance to the Gulf Coast disaster areas related to Hurricane Katrina.
2. The United States is bracing for Hurricane Rita, upgraded to the maximum danger level of
a category five hurricane. Hurricane Rita is headed into the heart of the US oil refining area,
which arcs from Corpus Christi, Texas to already devastated New Orleans, Louisiana.
3. The mission of the OCSD is: We, the employees and the Board of Directors of the Orange
County Sanitation District,are committed to protect public health and the environment by
developing, integrating, and implementing fiscally responsible solutions to wastewater, water
reclamation and watershed protection issues. We are a values-based organization
dedicated to upholding and consistently demonstrating the attributes affirmed in our Guiding
Principles.
4. The Sanitation Districts of Los Angeles County(LACSD) received a specific request from
the EMIS through the Los Angeles Emergency Center for assistance in the New Orleans
area for site evaluation related to sewage treatment and water reclamation. The following
summarizes the LACSD experience:
a. LACSD selected two employees to respond to the request.
b. The employees selected were superintendent level with an operations
background.
c. The employees were deployed for three days.
d. There was no organizational reporting structure in-place.
e. Interaction did occur with FEMA, State and local officials without determining a
method for assistance.
f. The employees returned home without rendering aid.
g. No additional LACSD employees have been deployed.
5. The potential for OCSD involvement was reviewed by senior management, which involved
evaluation of various impacts including, but not limited to, the following:
a. Allocation of resources and benefits to OCSD
b. Volunteer activities and employer liabilities
c. OCSD operational requirements
d. Regular pay
e. Overtime pay
f. Supervision
g. Release time
h. Mental health counseling
L Workers' Compensation
j. Tort liabilities
6. It is recommended that if OCSD supports the effort it be accomplished by entering into
"Release Time Agreements"for employees who volunteer for the effort.
7. Establishing "Release Time Agreements'will limit OCSD to the following:
a. Regular pay for up to 80 hours per employee
b. Workers' Compensation claims for injuries occurring while employees are
engaged in activities that fall within the course and scope of employment
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c. Liabilities related to Tort Claims
d. Resulting impacts on OCSD operations
8. Risks to OCSD are:
a. OCSD will absorb the salary costs for the employees for up to 80 hours.
b. Any injury suffered by an employee during the deployment would be subject to
benefits under Workers' Compensation as this would be viewed as a work
assignment.
c. Public perception on the use of public funds.
d. Backfilling and overtime costs
9. Benefits to OCSD include on-the-job training for employees related to knowledge and skill
development for application in the event of a disaster impacting OCSD operations.
10. 00SD will send employees and assets to the Gulf Coast region only under the following
conditions:
a. There are adequately described and planned activities or objectives provided to
the Sanitation District by the coordinating authority;
b. The Sanitation district has received a specific request for the planned activities or
objectives from the coordinating authority; and,
c. The General Manager has determined that the specific employees and assets
that will be provided are appropriate for the planned activities or objectives.
PRIOR COMMITTEE/BOARD ACTIONS
None
PROJECTICONTRACT COST SUMMARY
The labor cost associated with the effort would be based on an employee's hourly pay rate up to
a maximum of 80 hours. The average fully burdened hourly rate for a Sanitation District
employee is approximately$60.00. The approximate costs for release time of twelve employees
at 960 hours based on an average fully burdened rate would be $60,000. The amount could
vary based on an employee's actual hourly pay rate.
Transportation costs associated with the deployment of a hydro cleaning vector truck is
approximated at$5,000.The monthly rental rate for a similar piece of equipment is
approximately$8,500 per month (minimum two week rental @ $5100). Approximate costs for a
six week deployment would be$20,000.
BUDGETIMPACT
® This item has been budgeted. (Line item: Salaries and Wages)
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
❑ Not applicable (information item)
ADDITIONAL INFORMATION
There are two distinct advantages to the Sanitation District to participate in this recovery effort.
First, it reinforces our willingness to meaningfully participate in National mutual aid efforts. Our
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willingness to Provide assistance today may be very helpful when we ask for assistance
tomorrow. Second, our staff will learn firsthand what it takes to recover from a large-scale
disaster. We will incorporate our learning into our own Integrated Emergency Response Plan.
Currently, there is no Board policy supporting the Sanitation District's participation in emergency
response or relief efforts related to disasters or other emergencies at Regional, National or
International levels. The Sanitation District has a mutual aid agreement approved by the Board
of Directors that supports assistance from OCSD at the local and State levels.
The Integrated Emergency Response Plan (IERP)was originally issued December 31, 1996.
The Plan provides for OCSD response in the event of disaster(natural or manmade) and other
emergencies. The goals of the IERP are to:
• Protect human life.
• Protect the environment.
• Prevent or reduce property damage.
• Restore normal operations.
When emergencies exceed the Sanitation District's capabilities, assistance from local agencies
will be requested through prearranged agreements and working relationships. When local
resources are exhausted, assistance will be requested in accordance with the Operational Area
Agreement. This is provided for in the Mutual Aid Plan section of the IERP.
The Sanitation District has signed the Operational Area Agreement. The "Operational Area" is
defined as Orange County. In addition, since the State of California has implemented the
Standardized Emergency Response Management System (SEMS), the Sanitation District may
be called upon to assist in an emergency anywhere in the State through the Operational Area.
Staff intends on bringing an item to the Board of Directors in October 2005 on the National
Incident Management System (NIMS), which will replace SEMS.
The Sanitation District's mutual aid agreement authorizes the allocation of resources for
activities not directly related to OCSD operations and provides benefit to OCSD with respect to
requesting mutual aid from other organizations in the event of a disaster or other emergency
impacting Sanitation District operations.
The Board Chair and the General Manager have expressed interest in the Sanitation District
providing assistance in mutual aid activities that extend beyond the local or State levels. This
has occurred recently with respect to the Tsunami that struck Indonesia in January 2005 and
Hurricane Katrina,which struck the Gulf Coast at the end of last month (August 29, 2005).
The General Manager's recommendation provides the Board of Directors a measured level of
response should it be deemed appropriate for the Sanitation District to provide assistance.
ALTERNATIVES
• No Action.
• Deny the recommendation in its entirety.
• Approve"Release Time Agreements" only and no use of equipment.
• Approve vacation requests by employees, after consideration of OCSD business needs,
which allows employees the opportunity to volunteer time without regular pay.
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CECIA FINDINGS
N/A
ATTACHMENTS
1. OCSD Resolution No. 05-24
2. Draft- Release Time Agreement—Exempt Employees
3. Draft - Release Time Agreement—Non-Exempt Employees
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RESOLUTION NO. OCSD 05-24
A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE
COUNTY SANITATION DISTRICT APPROVING THE
WHEREAS, Hurricane Katrina is one of the largest natural disasters in the history
of this Nation; and
WHEREAS, emergency response needs in the Gulf Coast have exceeded the
capacity of local resources; and
WHEREAS, the American Red Cross has asked for volunteers to assist in the
disaster relief efforts on the Gulf Coast; and
WHEREAS, the Orange County Sanitation District and its employees are ready,
willing and able to provide assistance; and
WHEREAS, the provision of such assistance will not only benefit Gulf Coast
residents, but also the District because of the experience and training that could be
applied in the event of a local disaster.
NOW, THEREFORE, the Board of Directors of Orange County Sanitation District
DOES HEREBY RESOLVE AS FOLLOWS:
1. The General Manager may approve up to three (3) employees to be
released from regular duties at any one time for a maximum of twelve (12) calendar
days in order to support the Gulf Coast emergency response efforts related to Hurricane
Katrina.
2. Released employees shall engage in relief efforts that are limited to the
provision of medical aid or the rendering of specialized assistance in the areas of
engineering, operations and maintenance or technical services.
3. Released employees and their recognized employee organizations, if any,
shall enter into "release time agreements" prior to deployment. Said agreements shall
be substantially similar to the agreements attached hereto as Exhibit A.
Z03031G
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PASSED AND ADOPTED at a regular meeting held
Chair
ATTEST:
Board Secretary
ZOE031A
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EXHIBIT A
RELEASE TIME AGREEMENT
(Exempt Employees)
The Orange County Sanitation District ("OCSD"), the
Association ("Association"), and (hereinafter referred to as
"Employee") hereby agree as follows:
1. Employee will be released from working his or her regularly scheduled shifts
between the period of and
2. The parties have entered into this Agreement for purposes of utilizing
Employee's knowledge and expertise in the field of to provide
assistance to the City of New Orleans with the damage caused by Hurricane
Katrina. OCSD will benefit therefrom in the following manner:
3. The purpose of this Agreement is to relieve Employee from performing
Employee's regular duties for OCSD. In lieu of performing his or her regular
duties, OCSD shall authorize Employee to take a leave of absence for purposes
of providing assistance with the clean-up and relief efforts to the City of New
Orleans on behalf of OCSD. Time spent providing such assistance will be
considered "hours worked" for purposes of making retirement contributions and
accruing all other OCSD benefits.
4. Employee will receive compensation at his or her regular rate of pay during this
period and shall continue to accrue vacation and sick leave and receive all other
benefits the Employee is ordinarily entitled to receive, including health benefits
and contributions toward retirement. Additionally, vacation and sick leave
balances will not be reduced during this time.
5. Employee shall be covered by OCSD's workers' compensation program during
the period covered by this Agreement so long as any injury for which workers'
compensation benefits are sought occurs while Employee is engaged in activities
that fall within the course and scope of his or her employment. For purposes of
this Agreement, such activities consist of those set forth in paragraph 7.
6. In accordance with the provisions of the California Tort Claims Act, Government
Code Section 810, at sea., OCSD agrees to defend, indemnify and pay all
damages, including special and general damages, and costs of litigation matters,
current and future, in which Employee is named as a party as a result of activities
performed pursuant to this agreement and set forth in paragraph 7. OCSD
reserves the right to refuse to defend, indemnify and pay damages for acts or
omissions which were fraudulent, committed with actual malice or otherwise
outside the scope of the activities outlined in this agreement. Employee agrees
to cooperate in any and all litigation matters which may be filed against OCSD or
209031.1
Book Page 23
EXHIBIT A
Employee, and Employee shall cooperate with OCSD's efforts in defending such
litigation. OCSD shall comply with the provisions of Government Code section
825, at sea. in determining whether any award of punitive damages awarded
against Employee shall be paid.
7. OCSD has identified the following activities to be performed by Employee while
on release time:
a) Assist with
b)
c)
8. This Agreement may be terminated by either party upon written notice without
having to demonstrate or prove cause. Upon termination, Employee shall return
to his previous position with OCSD without loss of benefits or seniority.
9. To the extent that any of the provisions of this Agreement are inconsistent, or
conflict, with provisions of the parties' Memorandum of Understanding, the
provisions of this Agreement shall supersede.
10. This Agreement will expire on Any extension of this
Agreement beyond this date must be approved by separate written agreement,
by both the OCSD General Manager and Employee.
ORANGE COUNTY SANITATION
ASSOCIATION DISTRICT
Blake Anderson, General Manager
Date: Date:
EMPLOYEE
Date:
48031.1
Book Page 24
EXHIBIT A
RELEASE TIME AGREEMENT
(Non-Exempt Employees)
The Orange County Sanitation District ("OCSD"), the
Association ("Association"), and (hereinafter referred to as
"Employee") hereby agree as follows:
1. Employee will be released from working his or her regularly scheduled shifts
between the period of and
2. The parties have entered into this Agreement for purposes of utilizing
Employee's knowledge and expertise in the field of to provide
assistance to the City of New Orleans with the damage caused by Hurricane
Katrina. OCSD will benefit therefrom in the following manner:
3. The purpose of this Agreement is to relieve Employee from performing
Employee's regular duties for OCSD. In lieu of performing his or her regular
duties, OCSD shall authorize Employee to take a leave of absence for purposes
of providing assistance with the clean-up and relief efforts to the City of New
Orleans on behalf of OCSD. Time spent providing such assistance will be
considered "hours worked" for purposes of the Fair Labor Standards Act and for
purposes of making retirement contributions and accruing all other OCSD
benefits.
4. While released from regular duty, Employee understands and agrees that he or
she will neither work nor receive pay for more than forty hours in one workweek
(Sunday to Saturday). Any additional time spent providing assistance by
Employee will be considered time volunteered by Employee to the City of New
Orleans and Employee will not receive any compensation from OCSD for such
time.
5. Employee will receive compensation at his or her regular rate of pay during this
period. Employee agrees to provide to his or her supervisor a timesheet
demonstrating hours worked during this period; such timesheet to be submitted
every_weeks.
6. During the period of time for which he or she is released from regular duty,
Employee shall continue to accrue vacation and sick leave and receive all other
benefits the Employee is ordinarily entitled to receive, including health benefits
and contributions toward retirement. Additionally, vacation and sick leave
balances will not be reduced during this time.
7. Employee shall be covered by OCSD's workers' compensation program during
the period covered by this Agreement so long as any injury for which workers'
M8031.1
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EXHIBIT A
compensation benefits are sought occurs while Employee is engaged in activities
that fall within the course and scope of his or her employment. For purposes of
this Agreement, such activities consist of those set forth in paragraph 9.
8. In accordance with the provisions of the California Tort Claims Act, Government
Code Section 810, at sec., OCSD agrees to defend, indemnify and pay all
damages, including special and general damages, and costs of litigation matters,
current and future, in which Employee is named as a party as a result of activities
performed pursuant to this agreement and set forth in paragraph 9. OCSD
reserves the right to refuse to defend, indemnify and pay damages for acts or
omissions which were fraudulent, committed with actual malice or otherwise
outside the scope of the activities outlined in this agreement. Employee agrees
to cooperate in any and all litigation matters which may be filed against OCSD or
Employee, and Employee shall cooperate with OCSD's efforts in defending such
litigation. OCSD shall comply with the provisions of Government Code section
825, at sea. in determining whether any award of punitive damages awarded
against Employee shall be paid.
9. OCSD has identified the following activities to be performed by Employee while
on release time:
a) Assist with
b)
c)
10. This Agreement may be terminated by either party upon written notice without
having to demonstrate or prove cause. Upon termination, Employee shall return
to his previous position with OCSD without loss of benefits or seniority.
11. To the extent that any of the provisions of this Agreement are inconsistent, or
conflict, with provisions of the parties' Memorandum of Understanding, the
provisions of this Agreement shall supersede.
12. This Agreement will expire on Any extension of this
Agreement beyond this date must be approved by separate written agreement,
by both the OCSD General Manager and Employee.
ORANGE COUNTY SANITATION
ASSOCIATION DISTRICT
Blake Anderson
General Manager
48031.1
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EXHIBIT A
Date: Date:
EMPLOYEE
Date:
mml.1
Book Page 27
STEERING COMMITTEE Mftdng Date To 8d.of Dlr.
o9,zeios
AGENDA REPORT Item Number Item Number
8(c)
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: October Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for review by the Working
Committees in October
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in October:
OMTS Committee will be dark in October.
PDC Committee: 1. Ratify Change Order No. 17 for Job No. 1-2-4, Bushard Trunk
Sewer Rehabilitation
2. Ratify Change Order No. 9 for Job No. J-77, Effluent Pump
Station Annex
3. Ratify Change Order No. 14 for Job No. J-35-1, Area
Classification Studies, Plant Nos. 1 and 2
4. Ratify Change Order No. 23 for Job No. P1-37, Primary Clarifiers
16-31 and Related Facilities
5. Approve Construction Contract for Job No. 132-90, Rehabilitation
of the Activated Sludge Plant at Plant No. 2
6. Approve Amendment No. 4 to PSA for Contract No. 2-24-1,
Carbon Canyon Sewer and Pump Station Abandonment Project
7. Approve PSA for Job No. 1-2-4, Bushard Trunk Sewer
Rehabilitation
8. Approve Amendment No. 5 to PSA for Job No. 1-10, Rehabilitation
of Ellis Avenue Pump Station
9. Approve Amendment No. 5 to PSA for Job No. J-84, Space
Allocation and Interior Renovation
10. Award Construction Contract for Job No. FE-05-31, Plant No. 1
Underground Storage Tank Rehabilitation at Electric Power
Building 4
11. Award Construction Contract for Job No. FE05-34, Plant No. 2
Underground Storage Tank Rehabilitation Headworks Power
Building B
Book Pop 29
12. Award Construction Contract for Job No. FE05-32, Plant No. 1
Underground Storage Tank Rehabilitation at CenGen
13. Award Construction Contract for Job No. FE05-33, Plant No. 1
Underground Storage Tank Removal at Auto Shop
14. Award Construction Contract for Job No. FE05-29, Plant No. 1
Underground Storage Tank Rehabilitation at Electric Power
Building 2
15. Report on Job No. J-73-2, Long Term Permanent Monitoring
Program
FAHR Committee: 1. Report on Results of 2005 COP Issue
2. Consider Quarterly Safety Policies
3. Report on Quarterly Public Affairs Plan Update
4. Consider National Emergency Management Systems
5. Report on Security Concepts
6. Consider Results of Non-Residential Parcel Review Project
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
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ATTACHMENTS
NA
99
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STEERING COMMITTEE Meeting Date To ad.of Dir.
9/28/05
AGENDA REPORT Item Number Item Number
ecD t
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: Agenda Items for Consideration by the Board
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for consideration by the Board
at its September 28, 2005 meeting.
SUMMARY
Staff routinely prepares for the Steering Committee lists of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Board at the September 28,
2005 meeting:
CONSENT CALENDAR
9. Consideration of motion to approve all agenda items appearing on the Consent
Calendar not specifically removed from same, as follows:
a. No items to be considered
END OF CONSENT CALENDAR
10. Consideration of items deleted from Consent Calendar, if any.
COMMITTEE REPORTS AND RECOMMENDED ACTIONS
11. STEERING COMMITTEE
Consent Calendar
a. Order draft Steering Committee Minutes for the meeting held on August
24, 2005, to be filed.
Book Page 33
Non-Consent Calendar
b. Review and consideration of agenda items considered by the Steering
Committee re the September 28, 2005 meeting.
C. Consideration of items deleted from Steering Committee Consent
Calendar, if any.
12. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE
(OMTS)
Consent Calendar
a. Order draft Operations, Maintenance and Technical Services Committee
Minutes for the meeting held on September 7, 2005, to be filed.
b. Authorize the General Manager to approve Amendment No. 2 to the
Power Purchase Agreement (QF 1098)with Southern California Edison
Company, changing the type of the Plant 2 power generating facility from
small power producer to co-generator facility.
C. Receive and file Biannual Consent Decree Report submitted to the
Environmental Protection Agency and Regional Water Quality Control
Board regarding secondary treatment compliance.
d. (1) Establish an initial budget not to exceed $260,000 annually for the
Fats, Oil and Grease (FOG) screening inspection program of which the
District's proportionate share is estimated at a maximum of$12,000 per
year,
(2)Authorize the General Manager to enter into an agreement with the
County of Orange for the provision of the FOG inspection program by the
Orange County Health Care Agency for three years, in a form approved by
General Counsel; and,
(3)Authorize the General Manager to enter into agreements with each
participating Wastewater Discharge Requirement (WDR) Co-Permittee for
inspections in their service areas for three years.
e. Approve Amendment No. 2 to the Consultant Services Agreement with
Linjer Inc., providing for continuing consulting services to manage the
completion of the Collection Facilities O&M Division's Reinvention Project,
for an amount not to exceed $112,000 effective September 27, 2005
through June 30, 2006.
Non-Consent Calendar
f. (1) Receive and file Asset Management Plan 2005 Executive Summary
prepared by GHD, LLC and Staff;
H:weptag�dMSIeenna e0?M11e6 MSWPD53W UN d Aft for Sept.Bwrdar.i.Ux
ae.+ MOM Page 2
Book Page 34
(2) Receive and file OCSD Asset Management Improvement Program
Overall Roadmap 2005, prepared by GHD, LLC, dated June 2005; and,
(3)Approve Amendment No. 2 to the Consulting Services Agreement with
GHD, LLC for Asset Management, Job No. SP-68-02, to continue services
for a thirteen-month period from July 1, 2005 to July 31, 2006 for an
additional cost of$550,000, increasing the total amount not to exceed
$918,000.
g. Consideration of items deleted from OMTS Consent Calendar, if any.
13. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC)
PDC Consent Calendar
a. Order draft Planning, Design and Construction Committee Minutes for the
meeting held on September 1, 2005 to be filed.
b. (1) Ratify Change Order No. 2 to HVAC Replacement for Operations
Center at Plant No. 2, Job No. FE02-62, with Bon Air, Inc. authorizing an
additional $4,841, increasing the total contract amount to $216,549; and,
(2)Accept HVAC Replacement for Operations Center at Plant No. 2, Job
No. FE02-62, as complete, authorizing the Final Closeout Agreement.
C. Ratify Change Order No. 22 to Primary Clarifiers 16-31 and Related
Facilities, Job No. 131-37, with Margate Construction, authorizing an
addition of$48,078, increasing the total contract amount to$71,756,818.
d. Ratify Change Order No. 5 to Gisler-Redhill Trunk Improvements, Reach
"A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39;
Gisler-Redhill/North Trunk Improvements, Contract No. 7-41; and City of
Tustin Project Nos. 6106 and 6151, with ARB, Inc., authorizing an addition
of$209,252 and 21 calendar days, increasing the total contract amount to
$20,169,324.
e. Approve Amendment No. 1 to the Professional Services Agreement with
Malcolm Pirnie, Inc. for Primary Treatment Rehabilitation and
Refurbishment, Job No. P2-80, providing for additional engineering
services for an additional amount of$829,984, increasing the total amount
not to exceed $6,608,502.
f. Approve Amendment No. 4 to the Professional Services Agreement with
Malcolm Pirnie, Inc. for Rehabilitation of Ellis Avenue Pump Station, Job
No. 1-10, providing for additional design engineering services for an
additional amount of$899,979, increasing the total amount not to exceed
$4,799,255.
HM.1a,-aeftWne a Aft W Sa lm ..74.
ftaW:$Q0M Page 3
Book Page 35
Nan-Consent Calendar
g. Approve Amendment No. 6 to the Professional Service Agreement with
Tran Consulting Engineers for additional construction support services for
Sunflower Interceptor Manhole Rehabilitation, Contract No. 7-21, for an
additional amount of$29,600, increasing the total amount not to exceed
$614,295.
h. Consideration of items deleted from PDC Consent Calendar, if any.
14. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
(FAHR)
FAHR Consent Calendar
a. Order draft Finance, Administration and Human Resources Committee
Minutes for the meeting held on September 14, 2005 to be filed. (Minutes
to be distributed at 09128105 Board Meeting.)
b. Receive and file Treasurer's Report for the month of August 2005.
C. Receive and file report of General Manager approved purchases in
amounts exceeding $50,000 in accordance with Board purchasing
policies.
d. Adopt Resolution No. OCSD05-23, amending Resolution No. OCSD 98-
33, amending Human Resources Policies and Procedures Manual.
e. Receive and file SWAP Report for the quarter ended June 30, 2005.
f. Receive and file Quarterly Investment Management Program Report for
the period April 1, 2005 through June 30, 2005.
FAHR Non-Consent Calendar
g. (1) Receive and file letter from Newport Fab, LLC dated November 29,
2004, requesting a transfer of the flow baseline established by Conexant
and,
(2) Deny request to transfer the flow baseline previously established by
Conexant to Newport Fab, LLC.
h. Consideration of items deleted from FAHR Consent Calendar, if any.
M:WBpINBmaaW.na Cgmis�s W.d N NSed.awubB,.)Lx
Page 4
Book Page 36
15. GWR SYSTEM STEERING COMMITTEE (GWRSSCI
GWRSSC Consent Calendar
a. Order Joint Groundwater Replenishment System Steering Committee
Minutes for the meeting held on August 8, 2005 to be filed.
GWRSSC Non-Consent Calendar
b. Consideration of items deleted from GWRSSC Consent Calendar, if any.
NON-CONSENT CALENDAR
16. (1)Approve Plans and Specifications for Bushard Trunk Sewer Rehabilitation
Pipe Procurement, Job No. 1-2-4P, on file at the office of the Board Secretary;
(2)Approve Addenda Nos. 1 and 2 to the plans and specifications;
(3) Receive and file bid tabulation and recommendation; and,
(4)Award a Purchase Contract to Ameron International for Bushard Trunk Sewer
Rehabilitation Pipe Procurement, Job No. I-2-4P, for an amount not to exceed
$7,699,777.30.
17. (1) Approve and direct the Board Chair to execute on behalf of the District a
Purchase and Sale Agreement in a form acceptable to General Counsel to
acquire the property located at 7465 Lampson Avenue in Garden Grove for
$7,900,000; and,
(2)Approve the use of the acquired property for the North County Yard.
18. (1) Approve Resolution No. OCSD 05-24, Establishing Support for Gulf Coast
Disaster Recovery Efforts Related to Hurricanes Emanating from the Gulf of
Mexico that is Specifically Targeted to Infrastructure Operations Pertaining to the
Collection, Treatment and Disposal of Wastewater and Associated Byproducts as
requested through the Federal Emergency Management Agency (FEMA), the
Emergency Management Information System (EMIS), or other recognized official
National Coordination effort;
(2)Authorize the General Manager to enter into individual "Release Time
Agreements"with volunteer employees and their recognized employee
organizations (i.e., unions or employee associations) based on the following
terms:
a. A "rotation" of three employees will be released from regular duties at any
given time for up to a maximum of twelve calendar days per rotation;
b. A total of up to four"rotations";
Hmeoag�na uu m a for seq.awmrer.�.aoc
R.W B/M Page 5
Book Page 37
c. Employees shall be paid for up to 80 hours of regular pay during the time
they are away on a twelve day rotation;
d. Up to a total of twelve employees maximum released to participate in the
response and recovery efforts for a total authorization of 960 hours (12
employees x 80 hours) of regular paid time;
e. Cap regular paid time for volunteer employees at an authorized amount
not to exceed $75,000 for this effort; and
(3)Authorize the General Manager to deploy physical assets into the Gulf Coast
area to assist with Disaster Recovery efforts within the scope permitted herein
and to support volunteer employees based on the following terms:
a. One Hydro Cleaning Vector Truck and associated equipment deployed to
the Gulf Coast region;
b. Roundtrip transportation cost to deploy the asset authorized at an amount
not to exceed $5,000;
c. Sanitation District equipment is to be operated by Sanitation District
employees only;
d. Estimated equivalent cost of providing the equipment is an additional
$20,000; and
(4) Permit volunteer employees to engage in recovery efforts that are limited to
the rendering of specialized assistance in the areas of engineering, operations
and maintenance, and/or technical services in support of infrastructure recovery
efforts pertaining to the collection, treatment and/or disposal of wastewater and
associated byproducts.
19. Closed Session
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
nweW'apenaevweM a ue1 a A%ro,Seq.eoe,aa,.t.a«
as„sw: eases Page 6
Book Page 38
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
99
M WniWgB Zl�^9 Co: Flc,OUW�2905 OV of ARy for xol.2be Nor.].aoC
Ro . Wa Page 7
Book Pa-e 39
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018
" ORANGE COUNTY SANITATION DISTRICT
BOARD SECRETARY(2)
Phone:
(714)962-2411
I..:
(714196M356
uww..e.d.mm
me111nY.ed:es.: NOTICE OF MEETING
P.O. Box B127
Fountain Valle,,CA OF THE
9272E-6127 STEERING COMMITTEE
street.dare..:
1 Oe44 Ellis pause,
Fountain Valle,,CA ORANGE COUNTY SANITATION DISTRICT
92709-7019
0er
NgenAgencies; WEDNESDAY, September 28, 2005 - 5 P.M.
•
MO..
Anaheim DISTRICT'S ADMINISTRATIVE OFFICE
Bras 10844 ELLIS AVENUE
.dens Park Cypress FOUNTAIN VALLEY, CALIFORNIA 92708
Fountain Valley
Fullerton
Gordon Grove
HvnHuntingtongtogron Beech
Irvine
Le Habra A regular meeting of the Steering Committee of the Board of Directors of
to Palma
Los Alamitos Orange County Sanitation District will be held at the above location, date and
Newport Beech time.
Grange
Placed&.
Sent.A.
Seal Beach
Stanton
Tustin
Was Park
,onto Linda
County of Orange
emits" Districts
Costa Mesa
Midway City
Water District.
Irvine Reach
H9dept\agendMSleering Committee\2005\09\SC Meeting Notice Form.t.doc
To maintain world-class leadership in wastewater and water resource management.
STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, October 26, 2005
'Wednesday, November 16, 2005
'Wednesday, December21, 2005
Wednesday, January 25, 2006
Wednesday, February 22, 2006
Wednesday, March 22, 2006
Wednesday, April 26, 2006
Wednesday, May 24, 2006 .
Wednesday, June 28, 2006
Wednesday, July 26, 2006
Wednesday, August 23, 2006
Wednesday, September 27. 2006
Wednesday, October 25, 2006
"Wednesday, November 15, 2006
'Wednesday, December20, 2006
'Tentatively rescheduled from regular fourth Wednesday.
KWeptkagenda\Steering CommldeeM Meeting Dates Fom.'L.doc
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: September 28, 2005 Meeting Time: 5:00 o.m.
Meeting Adjourned: p.m.
Committee Members
Steve Anderson, Board Chair.............................................
Jim Ferryman, Board Vice Chair.........................................
Roy Moore, FAHR Committee Chair...................................
Carolyn Cavecche, OMTS Committee Chair.......................
-
Tod Ridgeway, PDC Committee Chair................................—
Jim Silva, Supervisor..........................................................
Others
Brad Hogin, General Counsel
Don Hughes
Staff Present
Blake P. Anderson, General Manager
Nick Arhontes, Director of Regional Assets &Services
Carol Beekman, Director of Public Affairs
Bob Ghirelli, Director of Technical Services
Jim Herberg, Director of Operations& Maintenance
David Ludwin, Director of Engineering
Patrick Miles, Director of Information Technology
Lorenzo Tyner, Director of Finance/Treasurer
Lisa Tomko, Director of Human Resources
Gail Garrett, Committee Secretary
Other Staff Present
Sonja Wassgren Morgan, Principal Public
Information Specialist
Jeff Reed, Human Resources Manager
c: Lenora Crane
H:WepilegeneaZteering CommldeaQ005\09W92805 Roll Cali Sheet.3.Goc
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, SEPTEMBER 28, 2005 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,
this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours
prior to the meeting date and time above. All written materials relating to each agenda item are available for
public inspection in the office of the Board Secretary.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an
emergency item or because there is a need to take immediate action,which need came to the attention of
the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the
manner as above, not less than 72 hours prior to the meeting date.
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you
require any special disability related accommodations,please contact the Orange County Sanitation District
Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must
specify the nature of the disability and the type of accommodation requested.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting
held within five(5)days of this meeting per Govemment Code Section 54954.2(b)(3).
Meetina Adioumment: This meeting may be adjourned to a later time and items of business from this
agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with
Government Code Section 54955(posted within 24 hours).
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
Book Page 1
-2- September 28, 2005 Agenda
deferred until the specific item is taken for discussion and remarks may be limited to three
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
have action taken by the Committee except as authorized by Section 54954.2(b).
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the August 24, 2005 Steering Committee meeting.
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
A. Status of SARI line relocation funding
B. Strategic planning activities of the EMT
C. Update on Inland Empire Utility Agency regional biosolids project
(7) REPORT OF GENERAL COUNSEL
(8) DISCUSSION ITEMS (Items A-D)
A. Acquisition of Property for North County Yard.
B. Establishing Support For Gulf Coast Disaster Recovery Efforts (Jeff Reed)
C. Review Agenda Items scheduled to be presented to Committees in October
(information item only)
D. Review and consideration of Agenda Items for Board of Directors Meeting of
September 28, 2005
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
Book Page 2
-3- September 28, 2005 Agenda
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday, October 26, 2005.
The next Board Meeting is scheduled for 7 p.m., Wednesday, October 26, 2005.
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b)matters of pending or potential
litigation; (c)employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Convene in closed session, if necessary
1. Conferences with Legal Counsel—Anticipated Litigation.
Significant exposure to litigation [Government Code Section 54956.9(b)]:
One matter,
Possible initiation of litigation [Government Code Section 54956.9(c)]:
One matter.
2. Consideration of Public Employee Discipline/Dismissal/Release.
[Government Code Section 54957(b)]: one matter.
3. Conference with Legal Counsel—Existing Litigation [Government Code
Section 54956.9(a)]: One case:
a. Pall Corporation v. OCWD and OCSD, Orange County Superior
Court Case No. 02CC06622
4. Conference with Real Property Negotiators [Government Code Section
54956.8]: One property:
Property: 7465 Lampson Avenue, Garden Grove, California
Agency Negotiator: Terry B. Knapper, CB Richard Ellis
Negotiating Parties: Rob Guthrie, Guthrie Development; Frank Adler and
Jeff Hirsch, Lee&Associates
Under Negotiation: Price, terms and conditions for the purchase, sale
exchange,or lease of subject property.
Book Page 3
-4- September 28, 2005 Agenda
5. Consider General Manager's Performance Evaluation pursuant to
Government Code Section 54957.6.
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
(14) ADJOURNMENT
99
H.➢E GENUA�STEERING WMMnTEE vGENW FOWA.WG
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee Meeting.
Committee Chair. Steve Anderson (562)905-9700(La Habra City Hall)
Committee Staff Contact Blake P.Anderson (714)593-7110
General Counsel: Brad Hogin (714)564-2606
Committee Secretary: Gail Garrett (714)593-7101
(714)962-0356 (Fax)
E-mail: ggarrett@ocsd.com
Book Page 4
DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, August 24, 2005
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, August 24,2005 at 5 p.m., in the Districts Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS, OTHERS PRESENT:
Directors Present: Bradley R. Hogin, General Counsel
Steve Anderson, Chair Director Doug Davert
Jim Ferryman, Vice Chair Don Hughes
Carolyn Cavecche, Chair, OMTS Committee Layne Baroldi
Roy Moore, Chairman, FAHR Committee Jennifer Cabral
Jim Silva, County Supervisor Jim Colston
Mike Moore
Ryal Wheeler
Directors Absent STAFF PRESENT:
Tod Ridgeway, Chairman, PDC Committee Blake Anderson, General Manager
Nick Arhontes, Director of Regional Services and
Assets
Bob Ghirelli, Director of Technical Services
David Ludwin, Director of Engineering
Patrick Miles, Director of Information Technology
Jim Herberg, Director of Operations and
Maintenance
Gail Garrett, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the July 20, 2005 Steering Committee meeting were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Steve Anderson announced the passing today of Director Harty Dotson,
whose family has requested donations to the Boys and Girls Club of Stanton for the"Teen
Center" expansion. There were no details regarding funeral arrangements.
Book Page 5
Minutes of the Steering Committee
Page 2
Augusl24, 2005
Chair Anderson also noted with sadness that Dr. Ron Linsky. Executive Director at NWRI, j
passed away from complications related to an acute form of leukemia. There will be a
"Celebration of Life" in mid-October arranged by his family.
Several Directors and District staff attended the CASA annual conference in San Diego last
week. Director Carolyn Cavecche gave an update on the conference and commended
Layne Baroldi for a job well done on the panel. She noted that topics discussed included
work by the State Water Resources Control Board (SWRCB)to develop state-wide waste
discharge requirements for local sewers and privately owned sewer laterals. Staff noted that
our Regional Water Quality Control Board (RWQCB),with our assistance, developed local
agency sewer maintenance requirements for our region in 2002 and they seem to be effective
and appropriate. Some local agencies in the San Francisco Bay Area region have programs
for the repair of laterals at the time of the property sale. + Aq�Ver-+_
Director Carolyn Cavecche announced the Asset Management report the Board ��
last month will be at-all thrPne committees in September.
�d IMIMYMwh 1/r As +F 4• 0 S
Dr. Bob Ghirelli, Director of Technical Services, presented an update on the ongoing
discussions with SAW PA on the SARI line improvements and the future use of the SARI line
for brine discharges and other wastewater discharges.
Dr.Ghirelli provided an update on the Urban Runoff Ad Hoc Committee which met on August
3itl. Committee Chair Don Bankhead will present for board approval tonight Resolution No.
OCSDOS-22 supporting the county's urban runoff management program. The resolution also
authorizes the chair of the board to designate a board representative to the county's urban
runoff management committee for the north county area.
Committee Chair Doug Davert provided an update on meetings held by the Ad Hoc
Committee for the General Manager's Evaluation.
a. The committee recommended that Creative Management Solutions be issued a
contract at a proposed cost of$18,750 to conduct a management audit of the
District.
It was moved, seconded and duly carried to approve the recommended action
specified in Item 5(a) above. There were no abstentions.
b. The committee requested and received direction from the Steering Committee to
retain Moreland &Associates to conduct a compliance audit of the Dharma
contract to ensure proper procurement practices were followed.
It was moved, seconded and duly carried to approve the recommended action
specified in Item 5(b)above. There were no abstentions.
The above recommendations will be presented to the Board tonight for ratification. General
Counsel was directed to retain both consultants.
Book Page 6
Minutes of the Steering Committee
Page 3
August 24, 2005
(6) REPORT OF THE GENERAL MANAGER
Dr. Ghirelli reported that SAW PA will work with District staff to explore ways to
economically transport brines through the existing SARI line. General Manager
Anderson and staff will meet with SAW PA staff to discuss the future of the SARI line.
Dr. Ghirelli will meet with the SAW PA board members in the next 30-60 days.
Dr. Ghirelli also reported on the Disinfection program and future options. The Operations
and Maintenance department is exploring changes in the District's disinfection program
that may save the district up to$1 million a year in chemical costs while maintaining
compliance with the bacteria and chlorine limits in our ocean discharge permit. This
year's annual disinfection budget is over$7 million and the price bleach has risen by
more than 30%. Staff will meet with the Regional Water Quality Control Board and with
key people in the community to keep them informed.
Layne Barotdi updated the committee on the status of the two bills that Senator Dean
Florez introduced and the status of the initiative process that the Senator and others are
attempting to achieve in Kem County for June 2006. General Manager Anderson and
Mr. Baroldi met with City of LA staff and the City's Board of Public Works President
Commissioner Ruiz, at the City's invitation, to discuss a strategy to address the Kem
County ballot initiative that seeks to ban all biosolids land application in the
unincorporated County areas. The ballot initiative petition is being circulated in Kern
County and 15,000 valid signatures are needed to place the initiative on the June 2006
ballot. The proponents plan to collect 30,000 signatures by December 2005.
The Executive Management Team held a Retreat on August 8, 2005. General Manager
Anderson reported that they are drafting a report on strategic initiates that will be
provided to the Steering Committee in September.
General Manager Anderson reviewed a 12-Month Summary of the District's legal fees for
the period ending June 30.
AB1234(Salinas)re compensation and ethics training which affects cities,counties and
special districts will likely be approved by the legislature and signed by the governor.
Ethics training will be required for all elected local officials to be conducted every two
years. There are additional procedural, sunshine and reporting provisions in the bill that
the Sanitation District already performs.
General Manager Anderson reported that he has been elected to the CASA Board of
Directors as a member at large. He noted this is a distinct advantage to the District and
will add to the leadership we already exert on air quality, biosolids and public information
issues.
(7) REPORT OF GENERAL COUNSEL
General Counsel Brad Hogin reported on the following:
a. The Bushard settlement is final, pursuant to the Board's approval.
Book Page 7
Minutes of the Steering Committee
Page 4
August 24, 2005
b. General Counsel provided an update on the Pall litigation, informing that counsel will
be moving forward with a motion for summary adjudication of issues. The GWR
Steering Committee will meet with General Counsel on September 12, prior to the
Mandatory Settlement Conference on September 16. General Counsel noted that the
Pall settlement demand has dropped from$3 million to$580,000.
c. Kimberly-Clarke has agreed to third-party oversight to review fees. General Counsel
and staff are continuing negotiations with Kimberly Clarke.
(8) DISCUSSION ITEMS (Items A-B)
A. The Agenda Items scheduled to be reviewed by the Board's working committees in
September were reviewed.
Jim Herberg, Director of Operations and Maintenance, clarified that OMTS Item 6, Asset
Management Improvement is an information only item. Nick Arhontes, Director of
Regional Assets and Services, pulled OMTS Item 4, Fleet Management Software
system; it will be presented to the December OMITS.
General Manager Anderson announced that he will be on vacation from September 1
through September 19, 2005. Dr. Ghirelli will be the Acting General Manager during
that period.
B. The agenda items scheduled to be presented to the Board at tonight's meeting
were reviewed.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, September 28, 2005 at 5 p.m.
Book Page 8
Minutes of the Steering Committee
Page 5
August 24, 2005
The next Board Meeting is scheduled for Wednesday, September 28, 2005 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:20 p.m. in Closed Session, pursuant to Section 54956.9 and
54956.8 to discuss two items. Minutes of the Closed Session are on file with the Board
Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have
been prepared in accordance with Government Code Section 54957.2, and are maintained by
the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed
Meetings. A report of the recommended actions will be publicly reported at the time the
approved actions become final.
At 6:50 p.m., the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:50 p.m.
Submitted by:
Gail Garrett
Steering Committee Secretary
n:w.z�we�w�sma.ip cw+.�n..nmmaaezms awcr sc cocoa:zex
Book Page 9
STEERING COMMITTEE Meeting Date Toed.of Dir.
091L 05 09/28/05
AGENDA REPORT Item Number Item Number
8W 17
Orange County Sanitation District
FROM: Nick Arhontes, Director, Regional Assets and Services Department
SUBJECT: ACQUISITION OF PROPERTY FOR NORTH COUNTY YARD
GENERAL MANAGER'S RECOMMENDATION
(1)Approve and direct the Board Chair to execute on behalf of the District a Purchase and Sale
Agreement in a form acceptable to General Counsel to acquire the properly located at 7465
Lampson Avenue in Garden Grove for$7,900,000; and,
(2)Approve the use of the acquired property for the North County Yard.
SUMMARY
In November 2004, staff provided an initial information item regarding the need for a north
county yard facility that included a site selection process for a possible acquisition.
Since November 2004, District staff has worked with a commercial real estate brokerage firm to
refine the list of likely sites for a north county facility for collections staff. Due to increasing
industrial land prices and lack of availability In the original Orange Crush/Platinum Triangle
vicinity, staff has investigated locations west of that and north of the Garden Grove Freeway.
District staff retained the services of an architectural firm to help evaluate and rank the possible
sites. The analysis examined a series of site selection criteria, including site area, building area,
and proximity to the center of the service area. Other site factors considered included egress,
ease of development, truck route suitability, the tenant improvement costs that were likely to be
needed, and other physical issues such as building dock height. The preferred site identified by
this evaluation, performed again on September is the properly at 7465 Lampson Avenue in
Garden Grove.
The District obtained an appraisal of the property in July 2005, which indicated a market value
of$7,525,000. The owner proposed to sell for$8,300,000. Negotiations continued with the
assistance of Director Ridgeway and Terry Knapper of CB/Richard Ellis (the broker representing
the District), and the owner is now willing to sell the property for$7.900,000.
Although negotiations concerning the terms of the sale are continuing as of the date this
Agenda Report was written, the seller has demanded that the Purchase and Sale Agreement be
executed by October 3, 2005. In order to place the District in a position to meet that demand,
Staff requests authorization from the Board to execute the Agreement for a purchase price of
$7,900,000, and otherwise in a form acceptable to General Counsel.
Staff will also report to the Board the progress of the negotiations concerning the terms of the
sale at the time of the Board meeting. Assuming other terms of the sale can be agreed upon,
Staff recommends acquisition at the proposed price in light of the limited and competitive
marketplace for similar sites, and the suitability of the site for the north county yard.
H:beplW psHeV4lw,ry Cwm11b01P00510YWe2a05 bC AR Ilan BSA)ItOm 1I NMI Cwny VaN.Oo[
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As a result, Staff requests that your Board authorize the Board Chair to execute an agreement
for the purchase price of$7,900,000 and otherwise in a form acceptable to General Counsel.
Upon acquisition in an as is condition, District staff will develop and initiate a capital project for
the necessary tenant improvements following established District processes and procedures
and will thereafter commence to move to and use the property.
PRIOR COMMITTEE/BOARD ACTIONS
Staff proposed the North County Yard with Information Only Report OMTSO4-57, and provided
a status update with an Information Only Report OMTS05-31.
PROJECT/CONTRACT COST SUMMARY
The proposed purchase price for the property is $7,900,000.
BUDGETIMPACT
® This item has been budgeted. (Project 15-04, Budget Book Section 8—page 44)
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
❑ Not applicable (information item)
ADDITIONAL INFORMATION
The Regional Assets and Services Department has Internally discussed and developed
business needs of relocating staff directly involved with the collection systems 08M to a more
centralized location.
Sewer maintenance staff and equipment were originally based at Plant 1 in Fountain Valley, but
due to space limitations, were moved to Plant 2 in Huntington Beach in the late 1980's. Space
needs at Plant 2 for facilities growth needs and Treatment plant support staff needs and the
mounting cost of fuel and lost productivity caused by crews having to drive their trucks to
worksites in the middle of our service area now dictate that sewer maintenance should be
moved northward. The proposed site would provide a more centralized location to conduct
business. The freeway-close facility near the "Orange Crush" 57/22/5 Freeway area was
desirable to put staff closer to their work on the small, medium and large pipe cleaning and
inspection programs. Lack of availability of desired sites moved our search to the west.
The facility should serve as a base for approximately 50 staff, their personal vehicles, district's
vehicles, service trucks, parts, supplies, tools and equipment. Space will also be available for
some Engineering and Source Control staff should their business needs be better met by
moving to a more central location. Staff will continue to use the commercial card lock type
fueling facilities countywide and not be constructing any on site fueling facilities for District
vehicles. Space will also be available to host training events and regional meetings for joint city
and sewering agency activities in this more centralized location, and for shop and storage
space. The facility will also be available for Board use as desired.
HM,tCaWdM$t mg W M Item 81Rl Ibm 17 Nwll,C mty Ya,d.dm
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CEQA FINDINGS
In accordance with CEQA, the District has evaluated the proposed property acquisition and the
use of the property and concluded that the project qualities for a categorical exemption from the
California Environmental Quality Act(CEQA) pursuant to CEQA
Guidelines 15301 (Class 1 —operation, repair, maintenance, permitting, licensing, or minor
alteration of existing public or private structures, facilities, mechanical equipment, or
topographical features, involving negligible or no expansion of use). The proposed project will
utilize the existing structures at the site consistent with previously established and permitted
uses at the property, ample parking already exists for the anticipated uses at the site, and only
minor interior tenant improvements are required.
ATTACHMENTS
None
JGH:AT:sa& NJA
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STEERING COMMITTEE Meeting Date To ad.or Do-.
09/28/05 09/28/05
AGENDA REPORT Item N n6e tan"" he
stet rs
Orange County Sanitation District
FROM: Blake Anderson, General Manager
SUBJECT: ESTABLISHING SUPPORT FOR GULF COAST DISASTER RECOVERY
EFFORTS
GENERAL MANAGER'S RECOMMENDATION
1. Approve Resolution No. OCSD 05-24, Establishing Support for Gulf Coast Disaster
Recovery Efforts Related to Hurricanes Emanating from the Gulf of Mexico that is
Specifically Targeted to Infrastructure Operations Pertaining to the Collection,Treatment
and Disposal of Wastewater and Associated Byproducts as requested through the Federal
Emergency Management Agency (FEMA), the Emergency Management Information System
(EMIS), or other recognized official National Coordination effort;
2. Authorize the General Manager to enter into individual "Release Time Agreements"with
volunteer employees and their recognized employee organizations (i.e., unions or employee
associations)based on the following terms:
a. A"rotation" of three employees will be released from regular duties at any given time
for up to a maximum of twelve calendar days per rotation;
b. A total of up to four"rotations";
c. Employees shall be paid for up to 80 hours of regular pay during the time they are
away on a twelve day rotation;
d. Up to a total of twelve employees maximum released to participate in the response
and recovery efforts for a total authorization of 960 hours(12 employees x 80 hours)
of regular paid time;
e. Cap regular paid time for volunteer employees at an authorized amount not to
exceed $75,000 for this effort; and
3. Authorize the General Manager to deploy physical assets into the Gulf Coast area to assist
with Disaster Recovery efforts within the scope permitted herein and to support volunteer
employees based on the following terms:
a. One Hydro Cleaning Vector Truck and associated equipment deployed to the Gulf
Coast region;
b. Roundtrip transportation cost to deploy the asset authorized at an amount not to
exceed $5,000;
c. Sanitation District equipment is to be operated by Sanitation District employees only;
d. Estimated equivalent cost of providing the equipment is an additional $20,000; and
4. Permit volunteer employees to engage in recovery efforts that are limited to the rendering of
specialized assistance in the areas of engineering, operations and maintenance, and/or
technical services in support of infrastructure recovery efforts pertaining to the collection,
treatment and/or disposal of wastewater and associated byproducts.
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SUMMARY
1. The Board Chair and General Manager expressed interest in the Sanitation District
providing assistance to the Gulf Coast disaster areas related to Hurricane Katrina.
2. The United States is bracing for Hurricane Rita, upgraded to the maximum danger level of
a category five hurricane. Hurricane Rita is headed into the heart of the US oil refining area,
which arcs from Corpus Christi,Texas to already devastated New Orleans, Louisiana.
3. The mission of the OCSD is: We, the employees and the Board of Directors of the Orange
County Sanitation District, are committed to protect public health and the environment by
developing, integrating, and implementing fiscally responsible solutions to wastewater, water
reclamation and watershed protection issues. We are a values-based organization
dedicated to upholding and consistently demonstrating the attributes affirmed in our Guiding
Principles.
4. The Sanitation Districts of Los Angeles County (LACSD) received a specific request from
the EMIS through the Los Angeles Emergency Center for assistance in the New Orleans
area for site evaluation related to sewage treatment and water reclamation. The following
summarizes the LACSD experience:
a. LACSD selected two employees to respond to the request.
b. The employees selected were superintendent level with an operations
background.
c. The employees were deployed for three days.
d. There was no organizational reporting structure in-place.
e. Interaction did occur with FEMA, State and local officials without determining a
method for assistance.
I. The employees returned home without rendering aid.
g. No additional LACSD employees have been deployed.
5. The potential for OCSD involvement was reviewed by senior management, which involved
evaluation of various impacts including, but not limited to, the following:
a. Allocation of resources and benefits to OCSD
b. Volunteer activities and employer liabilities
c. OCSD operational requirements
d. Regular pay
e. Overtime pay
f. Supervision
g. Release time
h. Mental health counseling
L Workers' Compensation
j. Tort liabilities
6. It is recommended that if OCSD supports the effort it be accomplished by entering into
"Release Time Agreements"for employees who volunteer for the effort.
7. Establishing "Release Time Agreements"will limit OCSD to the following:
a. Regular pay for up to 80 hours per employee
b. Workers' Compensation claims for injuries occurring while employees are
engaged in activities that fall within the course and scope of employment
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c. Liabilities related to Tort Claims
d. Resulting Impacts on OCSD operations
8. Risks to OCSD are:
a. OCSD will absorb the salary costs for the employees for up to 80 hours.
b. Any injury suffered by an employee during the deployment would be subject to
benefits under Workers' Compensation as this would be viewed as a work
assignment.
c. Public perception on the use of public funds.
d. Backfilling and overtime costs
9. Benefits to OCSD include on-the-job training for employees related to knowledge and skill
development for application in the event of a disaster impacting OCSD operations.
10. 00SD will send employees and assets to the Gulf Coast region only under the following
conditions:
a. There are adequately described and planned activities or objectives provided to
the Sanitation District by the coordinating authority;
b. The Sanitation district has received a specific request for the planned activities or
objectives from the coordinating authority; and,
c. The General Manager has determined that the speck employees and assets
that will be provided are appropriate for the planned activities or objectives.
PRIOR COMMITTEE/BOARD ACTIONS
None
PROJECT/CONTRACT COST SUMMARY
The labor cost associated with the effort would be based on an employee's hourly pay rate up to
a maximum of 80 hours. The average fully burdened hourly rate for a Sanitation District
employee is approximately$60.00. The approximate costs for release time of twelve employees
at 960 hours based on an average fully burdened rate would be$60,000. The amount could
vary based on an employee's actual hourly pay rate.
Transportation costs associated with the deployment of a hydro cleaning vector truck is
approximated at$5,000. The monthly rental rate for a similar piece of equipment is
approximately$8,500 per month (minimum two week rental Qa $5100). Approximate costs for a
six week deployment would be $20,000.
BUDGETIMPACT
® This item has been budgeted. (Line item: Salaries and Wages)
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
❑ Not applicable (information item)
ADDITIONAL INFORMATION
There are two distinct advantages to the Sanitation District to participate in this recovery effort.
First, It reinforces our willingness to meaningfully participate in National mutual aid efforts. Our
MMepllpapa%S MConm'ilteell'CBABB➢92B05 BL B(BI DwN Re Buprml M.MWS
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willingness to provide assistance today may be very helpful when we ask for assistance
tomorrow. Second, our staff will learn firsthand what it takes to recover from a large-scale
disaster. We will incorporate our learning into our own Integrated Emergency Response Plan.
Currently, there is no Board policy supporting the Sanitation District's participation in emergency
response or relief efforts related to disasters or other emergencies at Regional, National or
International levels. The Sanitation District has a mutual aid agreement approved by the Board
of Directors that supports assistance from OCSD at the local and State levels.
The Integrated Emergency Response Plan (IERP)was originally issued December 31, 1996.
The Plan provides for OCSD response in the event of disaster(natural or manmade)and other
emergencies. The goals of the IERP are to:
• Protect human life.
• Protect the environment.
• Prevent or reduce property damage.
• Restore normal operations.
When emergencies exceed the Sanitation District's capabilities, assistance from local agencies
will be requested through prearranged agreements and working relationships. When local
resources are exhausted, assistance will be requested in accordance with the Operational Area
Agreement. This is provided for in the Mutual Aid Plan section of the IERP.
The Sanitation District has signed the Operational Area Agreement. The "Operational Area" is
defined as Orange County. In addition, since the State of California has implemented the
Standardized Emergency Response Management System (SEMS), the Sanitation District may
be called upon to assist in an emergency anywhere in the State through the Operational Area.
Staff intends on bringing an item to the Board of Directors in October 2005 on the National
Incident Management System (NIMS), which will replace SEMS.
The Sanitation District's mutual aid agreement authorizes the allocation of resources for
activities not directly related to OCSD operations and provides benefit to OCSD with respect to
requesting mutual aid from other organizations in the event of a disaster or other emergency
impacting Sanitation District operations.
The Board Chair and the General Manager have expressed interest in the Sanitation District
providing assistance in mutual aid activities that extend beyond the local or State levels. This
has occurred recently with respect to the Tsunami that struck Indonesia in January 2005 and
Hurricane Katrina, which struck the Gulf Coast at the end of last month (August 29, 2005).
The General Managers recommendation provides the Board of Directors a measured level of
response should it be deemed appropriate for the Sanitation District to provide assistance.
ALTERNATIVES
• No Action.
• Deny the recommendation in its entirety.
• Approve "Release Time Agreements" only and no use of equipment.
• Approve vacation requests by employees, after consideration of OCSD business needs,
which allows employees the opportunity to volunteer time without regular pay.
N�W %eamnutt�NN6WNO)P...Pcmn+l'�M-o9IDO5.aoc
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CEQA FINDINGS
N/A
ATTACHMENTS
1. OCSD Resolution No. 05-24
2. Draft-Release Time Agreement—Exempt Employees
3. Draft - Release Time Agreement—Non-Exempt Employees
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RESOLUTION NO. OCSD 05-24
A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE
COUNTY SANITATION DISTRICT APPROVING THE
WHEREAS, Hurricane Katrina is one of the largest natural disasters in the history
of this Nation; and
WHEREAS, emergency response needs in the Gulf Coast have exceeded the
capacity of local resources; and
WHEREAS, the American Red Cross has asked for volunteers to assist in the
disaster relief efforts on the Gulf Coast; and
WHEREAS, the Orange County Sanitation District and its employees are ready,
willing and able to provide assistance; and
WHEREAS, the provision of such assistance will not only benefit Gulf Coast
residents, but also the District because of the experience and training that could be
applied in the event of a local disaster.
NOW, THEREFORE, the Board of Directors of Orange County Sanitation District
DOES HEREBY RESOLVE AS FOLLOWS:
1. The General Manager may approve up to three (3) employees to be
released from regular duties at any one time for a maximum of twelve (12) calendar
days in order to support the Gulf Coast emergency response efforts related to Hurricane
Katrina.
2. Released employees shall engage in relief efforts that are limited to the
provision of medical aid or the rendering of specialized assistance in the areas of
engineering, operations and maintenance or technical services.
3. Released employees and their recognized employee organizations, if any,
shall enter into "release time agreements" prior to deployment. Said agreements shall
be substantially similar to the agreements attached hereto as Exhibit A.
Book Page 21
i
PASSED AND ADOPTED at a regular meeting held
Chair
ATTEST:
Board Secretary
208031 1
Book Page 22
EXHIBIT A
RELEASE TIME AGREEMENT
(Exempt Employees)
The Orange County Sanitation District ("OCSD"), the
Association ("Association"), and (hereinafter referred to as
"Employee") hereby agree as follows:
1. Employee will be released from working his or her regularly scheduled shifts
between the period of and
2. The parties have entered into this Agreement for purposes of utilizing
Employee's knowledge and expertise in the field of to provide
assistance to the City of New Orleans with the damage caused by Hurricane
Katrina. OCSD will benefit therefrom in the following manner:
3. The purpose of this Agreement is to relieve Employee from performing
Employee's regular duties for OCSD. In lieu of performing his or her regular
duties, OCSD shall authorize Employee to take a leave of absence for purposes
of providing assistance with the clean-up and relief efforts to the City of New
Orleans on behalf of OCSD. Time spent providing such assistance will be
considered "hours worked" for purposes of making retirement contributions and
accruing all other OCSD benefits.
4. Employee will receive compensation at his or her regular rate of pay during this
period and shall continue to accrue vacation and sick leave and receive all other
benefits the Employee is ordinarily entitled to receive, including health benefits
and contributions toward retirement. Additionally, vacation and sick leave
balances will not be reduced during this time.
5. Employee shall be covered by OCSD's workers' compensation program during
the period covered by this Agreement so long as any injury for which workers'
compensation benefits are sought occurs while Employee is engaged in activities
that fall within the course and scope of his or her employment. For purposes of
this Agreement, such activities consist of those set forth in paragraph 7.
6. In accordance with the provisions of the California Tort Claims Act, Government
Code Section 810, at sea., OCSD agrees to defend, indemnify and pay all
damages, including special and general damages, and costs of litigation matters,
current and future, in which Employee is named as a party as a result of activities
performed pursuant to this agreement and set forth in paragraph 7. OCSD
reserves the right to refuse to defend, indemnify and pay damages for acts or
omissions which were fraudulent, committed with actual malice or otherwise
outside the scope of the activities outlined in this agreement. Employee agrees
to cooperate in any and all litigation matters which may be filed against OCSD or
2oaw,.,
Book Page 23
EXHIBIT A
Employee, and Employee shall cooperate with OCSD's efforts in defending such
litigation. OCSD shall comply with the provisions of Government Code section
825, at sea. in determining whether any award of punitive damages awarded
against Employee shall be paid.
7. OCSD has identified the following activities to be performed by Employee while
on release time:
a) Assist with
b)
C)
8. This Agreement may be terminated by either party upon written notice without
having to demonstrate or prove cause. Upon termination, Employee shall return
to his previous position with OCSD without loss of benefits or seniority.
9. To the extent that any of the provisions of this Agreement are inconsistent, or
conflict, with provisions of the parties' Memorandum of Understanding, the
provisions of this Agreement shall supersede.
10. This Agreement will expire on Any extension of this
Agreement beyond this date must be approved by separate written agreement,
by both the OCSD General Manager and Employee.
ORANGE COUNTY SANITATION
ASSOCIATION DISTRICT
Blake Anderson, General Manager
Date: Date:
EMPLOYEE
Date:
M0314
Book Page 24
EXHIBIT A
RELEASE TIME AGREEMENT
(Non-Exempt Employees)
The Orange County Sanitation District ("OCSD"), the
Association ("Association"), and (hereinafter referred to as
"Employee") hereby agree as follows:
1. Employee will be released from working his or her regularly scheduled shifts
between the period of and
2. The parties have entered into this Agreement for purposes of utilizing
Employee's knowledge and expertise in the field of to provide
assistance to the City of New Orleans with the damage caused by Hurricane
Katrina. OCSD will benefit therefrom in the following manner:
3. The purpose of this Agreement is to relieve Employee from performing
Employee's regular duties for OCSD. In lieu of performing his or her regular
duties, OCSD shall authorize Employee to take a leave of absence for purposes
of providing assistance with the clean-up and relief efforts to the City of New
Orleans on behalf of OCSD. Time spent providing such assistance will be
considered "hours worked" for purposes of the Fair Labor Standards Act and for
purposes of making retirement contributions and accruing all other OCSD
benefits.
4. While released from regular duty, Employee understands and agrees that he or
she will neither work nor receive pay for more than forty hours in one workweek
(Sunday to Saturday). Any additional time spent providing assistance by
Employee will be considered time volunteered by Employee to the City of New
Orleans and Employee will not receive any compensation from OCSD for such
time.
5. Employee will receive compensation at his or her regular rate of pay during this
period. Employee agrees to provide to his or her supervisor a timesheet
demonstrating hours worked during this period; such timesheet to be submitted
every_weeks.
6. During the period of time for which he or she is released from regular duty,
Employee shall continue to accrue vacation and sick leave and receive all other
benefits the Employee is ordinarily entitled to receive, including health benefits
and contributions toward retirement. Additionally, vacation and sick leave
balances will not be reduced during this time.
7. Employee shall be covered by OCSD's workers' compensation program during
the period covered by this Agreement so long as any injury for which workers'
208031.1
Book Page 25
EXHIBIT A
compensation benefits are sought occurs while Employee is engaged in activities
that fall within the course and scope of his or her employment. For purposes of
this Agreement, such activities consist of those set forth In paragraph 9.
8. In accordance with the provisions of the California Tort Claims Act, Government
Code Section 810, at sea., OCSD agrees to defend, indemnify and pay all
damages, including special and general damages, and costs of litigation matters,
current and future, in which Employee is named as a party as a result of activities
performed pursuant to this agreement and set forth in paragraph 9. OCSD
reserves the right to refuse to defend, indemnify and pay damages for acts or
omissions which were fraudulent, committed with actual malice or otherwise
outside the scope of the activities outlined in this agreement. Employee agrees
to cooperate in any and all litigation matters which may be filed against OCSD or
Employee, and Employee shall cooperate with OCSD's efforts in defending such
litigation. OCSD shall comply with the provisions of Government Code section
825, at sea. in determining whether any award of punitive damages awarded
against Employee shall be paid.
9. OCSD has identified the following activities to be performed by Employee while
on release time:
a) Assist with
b)
c)
10. This Agreement may be terminated by either party upon written notice without
having to demonstrate or prove cause. Upon termination, Employee shall return
to his previous position with OCSD without loss of benefits or seniority.
11, To the extent that any of the provisions of this Agreement are inconsistent, or
conflict, with provisions of the parties' Memorandum of Understanding, the
provisions of this Agreement shall supersede.
12. This Agreement will expire on Any extension of this
Agreement beyond this date must be approved by separate written agreement,
by both the OCSD General Manager and Employee.
ORANGE COUNTY SANITATION
ASSOCIATION DISTRICT
Blake Anderson
General Manager
20a081.1
Book Page 26
EXHIBIT A
Date: Date:
EMPLOYEE
Date:
208031.1
Book Page 27
STEERING COMMITTEE Meeeng Date To ad.of oil.
09/28/05
AGENDA REPORT Item Number Item Number
am
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: October Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for review by the Working
Committees in October
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in October:
OMTS Committee will be dark in October.
PDC Committee: 1. Ratify Change Order No. 17 for Job No. 1-2-4, Bushard Trunk
Sewer Rehabilitation
2. Ratify Change Order No. 9 for Job No. J-77, Effluent Pump
Station Annex
3. Ratify Change Order No. 14 for Job No. J-35-1, Area
Classification Studies, Plant Nos. 1 and 2
4. Ratify Change Order No. 23 for Job No. P1-37, Primary Clarifiers
16-31 and Related Facilities
5. Approve Construction Contract for Job No. P2-90, Rehabilitation
of the Activated Sludge Plant at Plant No. 2
6. Approve Amendment No. 4 to PSA for Contract No. 2-24-1,
Carbon Canyon Sewer and Pump Station Abandonment Project
7. Approve PSA for Job No. 1-2-4, Bushard Trunk Sewer
Rehabilitation
8. Approve Amendment No. 5 to PSA for Job No. 1-10, Rehabilitation
of Ellis Avenue Pump Station
9. Approve Amendment No. 5 to PSA for Job No. J-84, Space
Allocation and Interior Renovation
10. Award Construction Contract for Job No. FE-05-31, Plant No. 1
Underground Storage Tank Rehabilitation at Electric Power
Building 4
11. Award Construction Contract for Job No. FE05-34, Plant No. 2
Underground Storage Tank Rehabilitation Headworks Power
Building B
Book Page 29
12. Award Construction Contract for Job No. FE05-32, Plant No. 1
Underground Storage Tank Rehabilitation at CenGen
13. Award Construction Contract for Job No. FE05-33, Plant No. 1
Underground Storage Tank Removal at Auto Shop
14. Award Construction Contract for Job No. FE05-29, Plant No. 1
Underground Storage Tank Rehabilitation at Electric Power
Building 2
15. Report on Job No. J-73-2, Long Term Permanent Monitoring
Program
FAHR Committee: 1. Report on Results of 2005 COP Issue
2. Consider Quarterly Safety Policies
3. Report on Quarterly Public Affairs Plan Update
4. Consider National Emergency Management Systems
5. Report on Security Concepts
6. Consider Results of Non-Residential Parcel Review Project
PROJECT/CONTRACT COST SUMMARY
NIA
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
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Book Page 30
I abvd 1008
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STEERING COMMITTEE Meebng Dale To Bd.of Dir.
9128/05
AGENDA REPORT IemNumber Item Number
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: Agenda Items for Consideration by the Board
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for consideration by the Board
at its September 28, 2005 meeting.
SUMMARY
Staff routinely prepares for the Steering Committee lists of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Board at the September 28,
2005 meeting:
CONSENT CALENDAR
9. Consideration of motion to approve all agenda items appearing on the Consent
Calendar not specifically removed from same, as follows:
a. No items to be considered
END OF CONSENT CALENDAR
10. Consideration of items deleted from Consent Calendar, if any.
COMMITTEE REPORTS AND RECOMMENDED ACTIONS
11. STEERING COMMITTEE
Consent Calendar
a. Order draft Steering Committee Minutes for the meeting held on August
24, 2005, to be filed.
Book Page 33
Non-Consent Calendar
b. Review and consideration of agenda items considered by the Steering
Committee re the September 28, 2005 meeting.
C. Consideration of items deleted from Steering Committee Consent
Calendar, if any.
12. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE
(OMTS)
Consent Calendar
a. Order draft Operations, Maintenance and Technical Services Committee
Minutes for the meeting held on September 7, 2005, to be filed.
b. Authorize the General Manager to approve Amendment No. 2 to the
Power Purchase Agreement (QF 1098)with Southern California Edison
Company, changing the type of the Plant 2 power generating facility from
small power producer to co-generator facility.
C. Receive and file Biannual Consent Decree Report submitted to the
Environmental Protection Agency and Regional Water Quality Control
Board regarding secondary treatment compliance.
d. (1) Establish an initial budget not to exceed $260,000 annually for the
Fats, Oil and Grease (FOG) screening inspection program of which the
District's proportionate share is estimated at a maximum of$12,000 per
year;
(2)Authorize the General Manager to enter into an agreement with the
County of Orange for the provision of the FOG inspection program by the
Orange County Health Care Agency for three years, in a form approved by
General Counsel; and,
(3)Authorize the General Manager to enter into agreements with each
participating Wastewater Discharge Requirement (WDR) Co-Permittee for
inspections in their service areas for three years.
e. Approve Amendment No. 2 to the Consultant Services Agreement with
Linjer Inc., providing for continuing consulting services to manage the
completion of the Collection Facilities O&M Division's Reinvention Project,
for an amount not to exceed $112,000 effective September 27, 2005
through June 30, 2006.
Non-Consent Calendar
f. (1) Receive and file Asset Management Plan 2005 Executive Summary
prepared by GHD, LLC and Staff;
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(2) Receive and file OCSD Asset Management Improvement Program
Overall Roadmap 2005, prepared by GHD, LLC, dated June 2005; and,
(3)Approve Amendment No. 2 to the Consulting Services Agreement with
GHD, LLC for Asset Management, Job No. SP-68-02, to continue services
for a thirteen-month period from July 1, 2005 to July 31, 2006 for an
additional cost of$550,000, increasing the total amount not to exceed
$918,000.
g. Consideration of items deleted from OMTS Consent Calendar, if any.
13. PLANNING DESIGN AND CONSTRUCTION COMMITTEE (PDC)
PDC Consent Calendar
a. Order draft Planning, Design and Construction Committee Minutes for the
meeting held on September 1, 2005 to be filed.
b. (1) Ratify Change Order No. 2 to HVAC Replacement for Operations
Center at Plant No. 2, Job No. FE02-62, with Bon Air, Inc. authorizing an
additional $4,841, increasing the total contract amount to $216,549; and,
(2)Accept HVAC Replacement for Operations Center at Plant No. 2, Job
No. FE02-62, as complete, authorizing the Final Closeout Agreement.
C. Ratify Change Order No. 22 to Primary Clarifiers 16-31 and Related
Facilities, Job No. 131-37, with Margate Construction, authorizing an
addition of$48,078, increasing the total contract amount to $71,756,818.
d. Ratify Change Order No. 5 to Gisler-Redhill Trunk Improvements, Reach
"A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39;
Gisler-Redhill/North Trunk Improvements, Contract No. 7-41; and City of
Tustin Project Nos. 6106 and 6151, with ARB, Inc., authorizing an addition
of$209,252 and 21 calendar days, increasing the total contract amount to
$20,169,324.
e. Approve Amendment No. 1 to the Professional Services Agreement with
Malcolm Pirnie, Inc. for Primary Treatment Rehabilitation and
Refurbishment, Job No. P2-80, providing for additional engineering
services for an additional amount of$829,984, increasing the total amount
not to exceed $6,608,502.
f. Approve Amendment No. 4 to the Professional Services Agreement with
Malcolm Pimie, Inc. for Rehabilitation of Ellis Avenue Pump Station, Job
No. 1-10, providing for additional design engineering services for an
additional amount of$899,979, increasing the total amount not to exceed
$4,799,255.
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i
Non-Consent Calendar
g. Approve Amendment No. 6 to the Professional Service Agreement with
Tran Consulting Engineers for additional construction support services for
Sunflower Interceptor Manhole Rehabilitation, Contract No. 7-21, for an
additional amount of$29,600, increasing the total amount not to exceed
$614,295.
h. Consideration of Items deleted from PDC Consent Calendar, if any.
14. FINANCE. ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
(FAHR)
FAHR Consent Calendar
a. Order draft Finance, Administration and Human Resources Committee
Minutes for the meeting held on September 14, 2005 to be filed. (Minutes
to be distributed at 09/28/05 Board Meeting.)
b. Receive and file Treasurer's Report for the month of August 2005.
C. Receive and file report of General Manager approved purchases in
amounts exceeding $50,000 in accordance with Board purchasing
policies.
d. Adopt Resolution No. OCSD05-23, amending Resolution No. OCSD 98-
33, amending Human Resources Policies and Procedures Manual.
e. Receive and file SWAP Report for the quarter ended June 30, 2005.
f. Receive and file Quarterly Investment Management Program Report for
the period April 1, 2005 through June 30, 2005.
FAHR Non-Consent Calendar
g. (1) Receive and file letter from Newport Fab, LLC dated November 29,
2004, requesting a transfer of the flow baseline established by Conexant;
and,
(2) Deny request to transfer the flow baseline previously established by
Conexantto Newport Fab, LLC.
h. Consideration of items deleted from FAHR Consent Calendar, if any.
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Book Page 36
15. GWR SYSTEM STEERING COMMITTEE (GWRSSC)
GWRSSC Consent Calendar
a. Order Joint Groundwater Replenishment System Steering Committee
Minutes for the meeting held on August 8, 2005 to be filed.
GWRSSC Non-Consent Calendar
b. Consideration of items deleted from GWRSSC Consent Calendar, if any.
NON-CONSENT CALENDAR
16. (1) Approve Plans and Specifications for Bushard Trunk Sewer Rehabilitation
Pipe Procurement, Job No. I-2-4P, on file at the office of the Board Secretary;
(2) Approve Addenda Nos. 1 and 2 to the plans and specifications;
(3) Receive and file bid tabulation and recommendation; and,
(4) Award a Purchase Contract to Ameron International for Bushard Trunk Sewer
Rehabilitation Pipe Procurement, Job No. 1-2-4P, for an amount not to exceed
$7,699,777.30.
17. (1) Approve and direct the Board Chair to execute on behalf of the District a
Purchase and Sale Agreement in a form acceptable to General Counsel to
acquire the property located at 7465 Lampson Avenue in Garden Grove for
$7,900,000; and,
(2) Approve the use of the acquired property for the North County Yard.
18. (1) Approve Resolution No. OCSD 05-24, Establishing Support for Gulf Coast
Disaster Recovery Efforts Related to Hurricanes Emanating from the Gulf of
Mexico that is Specifically Targeted to Infrastructure Operations Pertaining to the
Collection, Treatment and Disposal of Wastewater and Associated Byproducts as
requested through the Federal Emergency Management Agency (FEMA), the
Emergency Management Information System (EMIS), or other recognized official
National Coordination effort;
(2) Authorize the General Manager to enter into individual "Release Time
Agreements" with volunteer employees and their recognized employee
organizations (i.e., unions or employee associations) based on the following
terms:
a. A "rotation" of three employees will be released from regular duties at any
given time for up to a maximum of twelve calendar days per rotation;
b. A total of up to four "rotations";
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c. Employees shall be paid for up to 80 hours of regular pay during the time
they are away on a twelve day rotation;
d. Up to a total of twelve employees maximum released to participate in the
response and recovery efforts for a total authorization of 960 hours (12
employees x 80 hours) of regular paid time;
e. Cap regular paid time for volunteer employees at an authorized amount
not to exceed $75,000 for this effort; and
(3)Authorize the General Manager to deploy physical assets into the Gulf Coast
area to assist with Disaster Recovery efforts within the scope permitted herein
and to support volunteer employees based on the following terms:
a. One Hydro Cleaning Vector Truck and associated equipment deployed to
the Gulf Coast region;
b. Roundtrip transportation cost to deploy the asset authorized at an amount
not to exceed $5,000;
c. Sanitation District equipment is to be operated by Sanitation District
employees only;
d. Estimated equivalent cost of providing the equipment is an additional
$20,000; and
(4) Permit volunteer employees to engage in recovery efforts that are limited to
the rendering of specialized assistance in the areas of engineering, operations
and maintenance, and/or technical services in support of infrastructure recovery
efforts pertaining to the collection, treatment and/or disposal of wastewater and
associated byproducts.
19. Closed Session
PROJECTICONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
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ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
99
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achua: erzw a Page 7
Book Page 39
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018