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Home My WebLink About2005-06 R MINUTES OF STEERING COMMITTEE MEETING Wednesday, June 22, 2005 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, June 22, 2005 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Bradley R. Hogin, General Counsel Steve Anderson, Chair Don Hughes Jim Ferryman,Vice Chair Roy Moore, Chairman, FAHR Committee STAFF PRESENT: Tod Ridgeway, Chairman, PDC Committee Blake Anderson, General Manager Jim Silva, County Supervisor Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Gary Streed, Director of Finance/Treasurer Directors Absent: Carol Beekman, Director of Communications and Administrative Services Carolyn Cavecche, Chair, OMTS Penny Kyle, Committee Secretary Committee Nick Arhontes, Regional Assets&Services Manager Jim Burror Ingrid Hellebrend (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the May 25, 2005 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 June 22, 2005 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson reported that Information packets were distributed to Steering Committee Directors for the 2005 CASA Annual Conference at the Mission Bay Hilton in San Diego, August 17 through 20. Directors who plan to attend were directed to contact Gail Garrett as soon as possible. Chair Anderson reported the Legislative Advocacy group continues to confer by phone with staff and OCSD's Sacramento and Washington, DC, consultants. The General Manager would provide additional detail under his report. The standing committees meeting schedule for the month of July was reviewed. Chair Anderson announced that the monthly board meeting would be held on July 20 due to a conflict with the League of Cities conference. He noted the Urban Runoff Ad Hoc Committee will be setting a date dependent upon on what the County is planning to do to brief the cities and special districts about managing urban runoff. Chair Anderson announced, assuming he was elected to serve a second one-year term that evening, he would be taking a look at the membership of the standing committees and rebalance them. He announced that, as a start, Darryl Miller was appointed to the PDC. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported SB 926 (Florez) had been pulled off calendar by Senator Florez because the bill would not survive the Local Government Committee. The City of Los Angeles has considerable opposition to the bill in the way it is currently drafted. The bill would give Kern County's Board of Supervisors the discretionary authority to regulate or ban biosoiids. He reported that a meeting held earlier that week between the City of Los Angeles and Senator Florez also Included representatives of the press, local TV station, several members of the Kern Board of Supervisors, Kern County Water Agency, and others. After 1 A hours of discussion, It was clear to all that an agreement would not be reached. He feels this is the beginning of a misinformation campaign. Mr.Anderson provided an update on the Director of Finance recruitment. The final interviews will be taking place in the next few weeks, and it is hopeful that the position would be filled by the end of July. Carol Beekman, Director of Communications&Administrative Services, provided a report on the Groundwater Replenishment Program PIE (Public Information & Education) Committee with regard to a request for proposals (RFP)to acquire a new public Information consultant. After reviewing the process of evaluating the RFP's and selecting a vendor, the Orange County Water District(OCWD) directors advised they wanted to be involved in the interviews, ratings, and final selection. They also wanted to be able to select a different candidate if they didn't agree with staffs recommendation. Ms. Beekman stated that OCSD added a clause a few years prior to its delegation of authority resolution that would not allow board members to participate in the RFP selection. The option to change the clause in the resolution could be amended only by action of the Board of Directors. After lengthy discussion among the Steering Committee members, it was clarified that a majority of OCSD and OCWD board members of the GWRS committee would have to approve the contract, as well as ' Minutes of the Steering Committee Page 3 June 22, 2005 both general managers. Staff was directed to not interfere with the established process. Gary Streed, Director of Finance, provided a brief report on the articles that appeared in the Register and the Los Angeles Times regarding the projected funding shortfall of the OCERS retirement fund. OCERS has recently changed actuaries which use different assumptions. The retirement board has hired a third party to review the plan and the actuarial assumptions and will not be taking any action until they receive the final report. Blake Anderson then discussed Measure M,which would probably appear on the 2006 ballot. OCTA is working to get the measure passed during 2006. One of the questions that has emerged Is whether clean water should be part of the funding. He advised this issue is a policy matter the Directors need to consider. The Committee requested Art Leahy and Monty Ward of OCTA give a presentation on the need for the extension to the Board of Directors, and requested additional education on the Issue to the Directors and the public. Mr. Anderson addressed the issue of discomfort expressed by some of the Directors recently regarding the Capital Improvement Program (CIP). Their concerns were primarily how the board knows whether the CIP project list and associated costs is too much and could any of the projects be delayed. He reviewed the process of how the projects are scrutinized by staff before coming before the Board of Directors for approval. Following discussion, the Steering Committee requested staff provide a more detailed and in-depth presentation of the CIP at a board meeting in the Fall. Jim Burror, Engineering Supervisor, reported OCSD has received a letter from the City of Fountain Valley requesting road impact fees in connection to two projects that will be taking place in Fountain Valley regarding secondary treatment facilities and the Ellis Avenue Pump Station. He noted that the California vehicle code, Section 9400.8, prohibits the collection of roadway impact fees for legal loads even 9legal loads cause damage. The EIRs on these two projects does state that if roads are damaged because of the projects, OCSD will make the repairs as part of the mitigation measures. (7) REPORT OF GENERAL COUNSEL General Counsel Brad Hogin reported that AB 528,which would have extended private enforcement of most of the major environmental laws in California, did not have enough votes to move the bill off the assembly floor. Two bills that were part of the governor's reform package relating to public agency retirement packages also died in committee. These bills would have established certain defined contribution plans and place a constitutional amendment on the ballot that would prohibit new employees after a certain date from enrolling into a defined benefit plan. (8) DISCUSSION ITEMS (Items A-D) A. Consider GWRS Proposal by National Water Research Institute(NWRI)and Discovery Science Center. Bob Ghirelli and Carol Beekman reviewed the proposals submitted by both organizations requesting funding for a visitor's center for NWRI at an estimated cost of$300,000 for three years and/or a water exhibit for the Discovery Science Center for a$100,000 donation. The Steering Committee directed staff to proceed with the Discovery Science Center project. B. Report on Mountain Park Development. This item was pulled for discussion for the following month. t Minutes of the Steering Committee Page 4 June 22, 2005 C. The Agenda Items scheduled to be reviewed by the Board's working committees in July were reviewed. D. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Legal Services Ad Hoc Committee Update—Vice Chair Jim Ferryman reported the Ad Hoc Committee was prepared to send out requests for qualifications for legal services. It was noted that bids have not been requested for more than 25 years. Director Ferryman also stated Directors were very satisfied with the services provided by the current legal counsel, Woodruff, Spradlin &Smart. The Ad Hoc Committee would review and evaluate the RFQ's that would be submitted by August 1, and then request RFP's for consideration. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday,July 20, 2005 at 5 p.m. The next Board Meeting is scheduled for Wednesday, July 20, 2005 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:41 p.m. in Closed Session, pursuant to Sections 54957, 54956.8 and 54956.9(b)to discuss Items 13(A)(1), (3), (4)and (5). Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 549572, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. The Steering Committee did not discuss Item 13(A)(2). At 7:00 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 7:00 p.m. Minutes of the Steering Committee Page 5 June 22, 2005 Submitted by: Penny Kyl Steering CornmittL Secretary(Acting) N:bepNgnMISlxMip cwmm�»wa�sc tauwh,rwm.aaov BOARD SECRETARY (2) SUPPLEMENTAL AGENDA STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING Wednesday, June 22, 2005— 5 P.M. In accordance with the requirements of California Government Code Section 54954.2. this agenda has been posted in the main lobby of the District's Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item, or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. 9. Other business and communications or supplemental agenda items, if any: A. Report on Legal Services Ad Hoc Committee x weo�upenaaysi��y co,.aneevs�pdaaeaui ayema iamaa STATE OF CALIFORNIA ) ) SS. COUNTYOFORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, June 22, 2005,was duly posted for public inspection in the main lobby of the District's offices on Thursday, June 16, 2005. IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of June, 2005. Penny Kyle, S tary of the ffard of Directors of Orange Coun anitation Dissfict Posted: June 16. 2005. 12:00 o.m. By: i Signature "doc1gmWr{ mm\,Ong.lm ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY(2) phe. 17141962-2411 fax; r714)962M56 erww.as.E.mm means elzi NOTICE OF MEETING 'snuntain valley'eA OF THE 92725-9127 .u.ataddress: STEERING COMMITTEE 10944 Ellis Avenue "ncCA 92706-7 10 ORANGE COUNTY SANITATION DISTRICT 92706J016 Member Agencies WEDNESDAY, JUNE 22, 2005 - 5 P.M. • cities Anaheim DISTRICT'S ADMINISTRATIVE OFFICE Buena Park 10844 ELLIS AVENUE Cypress FOUNTAIN VALLEY, CALIFORNIA 92708 Po.ntem Way Fullerton Carder, Grove Huntington Beech Irvine Le Hic re L. Palma A regular meeting of the Steering Committee of the Board of Directors of Los Alamitos Orange County Sanitation District will be held at the above location, date and Newport Beach O snga time. Placentia Santa Ana Saul Beach Standen Tustin IAlla Park Yorba Linda untY or Orange "Its" Districts Case Mesa Midway City Water Districts Irene Ranch H:\dept\agenda\Steering Committee\2005\06\062205 SC Meefing Notice Forin.l.doc To maintain earld-class leadership in vestivater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, May 25, 2005 Wednesday, June 22, 2005 Wednesday, July 27, 2005 Wednesday, August 24, 2005 Wednesday, September 28, 2005 Wednesday, October 26, 2005 Vednesday, November 16, 2005 'Wednesday, December 21, 2005 Wednesday, January 25, 2006 Wednesday, February 22, 2006 Wednesday, March 22, 2006 Wednesday,April 26, 2006 Wednesday, May 24, 2006 Wednesday, June 28, 2006 'Tentatively rescheduled from regular fourth Wednesday. H:WepMagendMSleedng Committee\04Weegng Dales Fonn.2.doc STEERING COMMITTEE (1) Roll Call: Meeting Date: June 22, 2005 Meeting Time: 5:00 p.m. Meeting Adjourned: p.m. Committee Members Steve Anderson, Board Chair............................................. Jim Ferryman, Board Vice Chair......................................... Roy Moore, FAHR Committee Chair...................................— Carolyn Caveoche, OMTS Committee Chair.......................— Tod Ridgeway, PDC Committee Chair................................— Jim Silva. Supervisor.......................................................... Others Brad Hogin, General Counsel Don Hughes Staff Present Slake P. Anderson, General Manager _ Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Patrick Miles, Director of Information Technology Robert Ooten, Director of Operations & Maintenance Jim Herberg, Director of Operations&Maintenance Gary Streed, Director of Finance/Treasurer Lisa Tomko, Director of Human Resources Carol Beekman, Director of Communication and Administration Services Gail Garrett, Committee Secretary c: Lenora Crane HAdephagenda\Steering Committee=M06\052205 Roll Call Sheet Form.3.doc AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JUNE 22, 2005 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda Item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items maybe continued from this meeting without further notice to a Committee meeting held within five (5)days of this meeting per Government Code Section 54954.2(b)(3). Meetino Adiournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of Book Page I -2- June 22, 2005 Agenda general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the May 25, 2005 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Update on Florez Bill B. Update on Director of Finance Recruitment (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-D) A. Consider GWRS Proposal by National Water research Institute (NWRI) and Discovery Science Center (Book Page 6) B. Report on Mountain Park Development (Information item only) (Book Page 21) C. Review Agenda Items scheduled to be presented to Committees in July (Information item only) (Book Page 25) D. Review and consideration of Agenda Items for Board of Directors Meeting of June 22, 2005 (Book Page 27) (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES Book Paec -3- June 22, 2005 Agenda The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday, July 20, 2005. The next Board Meeting is scheduled for 7 p.m., Wednesday, July 20, 2005. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b)matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. Confer with General Counsel—Anticipated Litigation. Significant exposure to litigation, Government Code Section 54956.9(b). One (1) potential case. 2. Confer with General Counsel re pending litigation, Orange County Sanitation District v. County of Kings,Tulare County Superior Court Case No. 03- 205107, Government Code Section 54956.9. 3. Confer with Real Property Negotiator, Government Code Section 54956.8 Property: A parcel located adjacent to West Pacific Coast Highway, west of Superior Avenue and east of 60th Street, in the unincorporated area of Orange County, California, State of California, APN 114-170-79. District Negotiator: Roger Cunningham, Security Land and Right of Way Services. Negotiating Party: West Newport Oil Company Under Negotiation: To instruct for price, terms, and conditions for the purchase, sale,exchange, or lease of subject property. 4. Confer with Real Property Negotiator(Government Code Section 54956.8): Property: 7465 Lampson Avenue, Garden Grove, California District Negotiator: Terry B. Knapper, CB Richard Ellis Negotiating Party: Rob Guthrie, Guthrie Development Under Negotiation: Instruct for price,terms and conditions for the purchase, sale, exchange, or lease of subject property. 5. Consider Public Employee Discipline-One (1) item, Government Code 54957. Book Page 3 4- June 22, 2005 Agenda B. Reconvene in regular session C. Consideration of action, if any,on matters considered in closed session. (14) ADJOURNMENT 99 H. E MGENDA1B RING COMMIWMMO05b610 X5 AGENDA FOPMkDOC Notice to Committee Members: For any questions on the agenda or to place Items an the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee Meeting. Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall) Committee Staff Contact: Blake P.Anderson (714)593-7110 General Counsel: Brad Hogin (714)564-2606 Committee Secretary: Gail Garrett (714)593-7101 (714)962-0356 (Fax) E-mail: ggarrettll%locsd.com Book Page 4 MINUTES OF STEERINQ CO MMITTCC ME G IIYV Wednesday, May25, 2005 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, May 25, 2005 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Bradley R. Hogin, General Counsel Steve Anderson, Chair Jim Ferryman, Vice Chair Carolyn Cavecche, Chair, OMTS Committee STAFF PRESENT: Roy Moore, Chairman, FAHR Committee Blake Anderson, General Manager Tod Ridgeway, Chairman, PDC Committee Bob Ghirelli, Director of Technical Services Jim Silva, County Supervisor David Ludwin, Director of Engineering Carol Beekman, Director of Communications and Administrative Services Gail Garrett, Committee Secretary Directors Absent: Jennifer Cabral, Senior Public Information Specialist (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the April 27, 2005 Steering Committee meeting were approved as drafted. Book Page 5 Minutes of the Steering Committee Page 2 May 25, 2005 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson reminded that nominations for Board Chair for 2005-2006 will be opened at tonight's meeting. Chair Anderson requested feedback on the article in today's Orange County Register on the sewer fee increases. He noted that if union members attend the Board meeting, he would move the Headworks Replacement Item from the Non-Consent Calendar in order to recognize them in public comments associated with Item 17. The Cooperative Projects Grants Committee will meet on June 2e at 11:30 a.m. and the Urban Runoff Ad Hoc Committee will meet in the next 60 days-a date has not been set. Daniel Cozad, General Manager of SAWPA,will present leadership awards to the Chair and General Manager at the Board meeting tonight. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported on SB 926 (Florez bill)which moved out of the Senate on a 26-9 vote and is now under consideration by the Assembly Rules Committee. He also reported on SB 120(also Florez), a two-year companion bill to BS 926,which was introduced early in May. It may provide wastewater treatment agencies with an opportunity to work with the state to develop a reasonable state-wide regulatory program for biosolids management. General Manager Anderson reported on a meeting with the Inland Empire Utility Agency(IEUA)on developing a proposed cooperative biosolids composting program. He also met with Daniel Cozad, General Manager of SAWPA and representatives of member agencies—IEUA, Western Municipal Water District, Eastern Municipal Water District, OCW D and San Bernardino Valley Municipal Water District-regarding the long-term use of the SARI line. Three elements covered were the one-time connection fee, ongoing O&M costs, and facility replacement costs. The Sanitation District will refine the estimates of future costs we will charge them. Director Cavecche requested that Engineering staff provide a report at the June meeting on the Irvine Company Mountain Park development and District's role in reviewing and approving sewering plans and connection to SARI. The City of Placentia has submitted a proposal for a five-year pilot program for OCSD to assist the City in operations and maintenance of their sewage collection system The Discovery Science Center in Santa Ana is working on plans for a new water exhibit at their facility. OCSD and OCWD staff has discussed the possibility of making GWRS one of the features at the exhibit. The initial investment would be approximately$100.000. Directors Ferryman, Waldman and past Director McGuigan toured three Inland Empire biosolids management projects on May 6'". Additional tours are scheduled for June 4" and June 18'". A video will be produced for Directors who cannot participate in the tours. Book Page 6 Minutes of the Steering Committee Page 3 May 25. 2005 (7) REPORT OF GENERAL COUNSEL General Counsel Brad Hogin reported the OCSD vs. Kings County trial is complete and that final post-trial papers have been submitted. (8) DISCUSSION ITEMS (Items A-C) A. Chair Anderson requested the Post Employment Contracts with Retired Employees be referred to the FAHR committee. B. The Agenda Items scheduled to be reviewed by the Board's working committees in June were reviewed. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT Vice Chair Jim Ferryman asked that a discussion on the Legal Services Ad Hoc committee report be considered in closed session for the July Board. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, June 22, 2005 at 5 p.m. The next Board Meeting is scheduled for Wednesday, June 22, 2005 at 7 p.m. (13) CLOSED SESSION The Committee convened at 5:45 p.m. in Closed Session, pursuant to Section 54956.9(b), 54956.9 and 54957, to discuss three items. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. Book Page 7 Minutes of the Steering Committee Page 4 May 25, 2005 At 6:30 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:30 p.m. Submitted by: &Y" (w� Gail Garrett Steering Committee Secretary H:b gr�W"GmmanVMIWW2e se MmWs 5m Book Page 8 STEERING COMMITTEE MeebngDate To ad.ofDir. 06/22/2005 AGENDA REPORT Item Number Iem Number g(a) Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Robert P. Ghirelli, D.Env. Director of Technical Services SUBJECT: GWRS Proposal by National Water Research Institute (NWRI) and Discovery Science Center GENERAL MANAGER'S RECOMMENDATION Conceptually endorse the NWRI efforts to establish a GWRS/NWRI Research and Education Center as well as a GWRS Exhibit at the Discovery Science Center. SUMMARY The NWRI is exploring a potential opportunity to create the GWRS/NWRI Research and Education Center. The proposal is described in the attached document and is centered around securing private funding to establish the center and provide ongoing support. The concept is relatively fluid at this time but was endorsed by the NWRI Board of Directors in April 2005 and the Orange County Water District Board of Directors in May 2005. NWRI is seeking conceptual approval of the concept by the OCSD Board of Directors before initiating any outreach efforts. On another front, Blake Anderson was approached by Joe Adams, President of the Discovery Science Center fthe CUBE') in Santa Ana, about the possibility of making the GWRS one of the features in the Center. The Center is working on plans for a new addition to their facility that would encompass a large water exhibit in the front of the museum adjacent to a new food court. The exhibit could provide an opportunity to promote the science and technology behind GWRS. The proposal is described in the attached document and involves obtaining public and private sector funding for the project. Staff will discuss these opportunities with the committee and seek direction on how to proceed. PRIOR COMMITTEEIBOARD ACTIONS None PROJECT/CONTRACT COST SUMMARY It is proposed that a partnership involving OCSD, OCWD, and NWRI each contribute $100,000 a year for three years to support the initial fundraising and marketing activities for the GWRS/NWRI Research and Education Center. The initial investment in the Discovery Science Center Project is approximately$100,000. No funding is requested at this time. Staff is seeking conceptual approval only. KVWag� CommorolZgISYIFOBaJS Su Nhw MM A2u NNN-. a....a:ocorm Page 1 Book Page 9 BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. X This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION ALTERNATIVES CEQA FINDINGS ATTACHMENTS Opportunities and Challenges: The GWRS/NWRI Research and Education Center (prepared by NWRI) California Water Discover Park (prepared by Discovery Science Center) H bepNpmEa4SI6Mnp Camnn1A 506M=551tt,June 20N A,Nn MRl.E R.�: O 03 Page 2 Book Page 10 CALIFORNIA WATER DISCOVERY PARK DISCOVERY SCIENCE CENTER Discovery Science Center(DSC) plans to create a new California Water Discovery Park (CWDP)to teach water concepts to the residents and youth of Southern California and beyond. DISCOVERY SCIENCE CENTER KEY STATISTICS: • Annual Visitors: 300,000 • Annual Members: 9,000 • Annual Students on Fieldtrips: 75,000 • Annual Teachers Trained: 1,000 • Annual Student Outreach to their schoois:95,000 PROJECT DESCRIPTION Designed for visitors of all ages and backgrounds, the California Water Discovery Park's goal is to expose the public to the nature and importance of water and water issues in California through creative, playful, and interactive educational features. The California Water Discovery Park will be built on an outdoor 10,000 square foot space adjacent to the Discovery Science Center Campus located on Interstate 5 in Santa Ana, California. With its intriguing mini-water tower, clouds, and snow-capped mountains,the exhibit will draw visitors in while immersing them in innovative activities, delivering reliable information, and serving as an effective advocate for conservation. The California Water Discovery Park will act as an educational platform for such topics as: • Groundwater replenishment and how it occurs • Water scarcity and sources of water • The importance of aquifers and how they work • Water reclamation /water reuse • Issues of water contaminants, such as used motor oil and other household pollutants • Issues of urban runoff and pollution • The shortage of future engineers and scientists Main features of the exhibit include the following: Book Page II CALIFORNIA WATER DISCOVERY PARK DISCOVERY SCIENCE CENTER A � A hands-on water laboratory that features the leading edge technologies in the field of water. Classes on fieldtrips and the general public will both be able to go through the lab to better understand the future of water. The main focus of the lab will feature the scientific principles behind the GWRS. Visitors will be able to take a sample of water through the treatment steps of a GWR facility and test water at different points along the process. Through the use of florescent beads and dyes field trips students will participate in the steps required and see the results in removing the particulates and total dissolved solids in waste water. Using a high powered microscope visitors will be able to compare GWRS treated water from O.C. with bottled water as they look for particles and bacteria. Another feature will be a water testing station where visitors can bring in their own water sample from home to be tested to understand it's properties. Features: `G;WR_S • Membrane Technology and R.O. System Working Lab—hands on particulate and MIS removal • UV Light Process -to understand how we kill bacteria • Lab Equipment- Particle analyzers and microscopes to compare final product • Water Sample Testing Station- PH meters, Connectivity analyzers and other test equipment to analyze water samples brought in by visitors to be tested to understand it's properties. • Water Technology Area—features the latest in water technologies from desalinization to salt water intrusion and even sprinkler controllers. • Water Properties Station—a look at the different physical properties of water and how we are now experimenting with freezing and boiling points to clean water in the future. Book Page 12 CALIFORNIA WATER DISCOVERY PARK DISCOVERY SCIENCE CENTER II �y I ' S Visitors will learn about where our water comes from when competing in groups to transport water from one of three Southern California sources (Northern California via the California Aqueduct, Owens Valley, and the Colorado River)to the storage lakes that surround us like Diamond Valley Lake. The principles of hydraulics will also be discovered by visitors as they complete the challenges that await. Features: • 25 Foot Tall Mountain (Mt. Shasta), • Multiple Pump Stations - Several different kinds of pumps to lift water over elevations, • Water Physics Stations - Pressure tanks and nozzles with different orifices, • Siphon Effects—create your own siphons, • Water Wheels—early California technology to move water up elevations, • Aqueduct Building—complete sections of the aqueduct before the water arrives, • Rain Cloud—exhibit on nature's water cycle where the public can actually get, • Diamond Valley Lake environmental Awarenbs Visitors will learn about how we impact our watershed and the ocean. They will be able to explore a small town and see how our water system is connected. Visitors will interact with pop- up geysers and other water systems to show the use of everyday items from sprinklers to showers &toilets along with understanding the difference between storm water and sewer systems. Other areas of the town include a 14 foot tall water tower, an underground aquifer, and a treatment plant. (This is not an area to be in if you don't want to get wet.) Features: • 14 Foot Tall Water Tower • Underground Aguifer • Water Treatment Plant • Geyser Effects • Homes with Sprinklers. Shower. and Toilets • Storm Water and Sewer Water Pathways • Station on effects of Washing Cars and Changing Oil • Children's Water Learning Area • Ocean Effect Book Page 13 CALIFORNIA WATER DISCOVERY PARK DISCOVERY SCIENCE CENTER The US and Orange County recognizes that we have a looming crisis on our hands and that is the shortage of American engineers and scientists. Throughout the exhibit we will expose visitors to different kinds of science careers from engineers to chemists and actually meet some of our bright young engineers at video stations. At each station we will describe what each type of career does, the kind of salary range they start out with, and chart the education path required to get a science degree. This especially important to our middle school visitors as they need to take the right classes in middle school and often don't understand why they need to apply themselves to learn the more advanced topics in science and math. PROJECT COST • Estimated at$3.5 Million PROJECT SCHEDULE • Funding Commitments to be completed by August 2005 • Project Design complete by August 2006. • Construction to start September 2006 • Open Summer 2007 FUNDING PARTNERS • Applying for$2 Million grant from MET(but will require matching funds) • Applied for$500K appropriations request from HUD/Dept. of Interior • Seeking assistance from OCWD, OCSD, and MWDOC • Other corporate sponsors in the community. For more information please contact: Joe Adams President, Discovery Science Center (714) 913-5006 jadams@discoverycube.org Book Page 14 OPPORTUNITIES AND CHALLENGES THE GWRS/NWRI RESEARCH AND EDUCATION CENTER BACKGROUND In the early 1970s,the Orange County Water District(OCWD)created a vision and subsequently implemented the concept of a Water Factory for the 21"Century. This project became world renown not only for its forward thinking application of a then fledging technology(reverse osmosis)invented the previous decade but for spawning pioneering research that continually improved the technology and from which the United States and the world continues to benefit after 3 decades. In the late 99 C 4ore a ge ra n ct(OCSD) to embark poth c , un pl s ent(GWR) system,w ch s n e l ry 2 . 's new water factory wil pr e a capacity t tr d s on sty effluent that will beus to prev t i a[ m i roan wa r basin,as well as to provi a rec arge wae otmty aqmupper asin. The National Water Research Institute(NWRI)was formed in 1991 under the California Joint Powers Authorities Act,and its current membership includes not only OCWD and OCSD but also West Basin MWD,Los Angeles Department of Water and Power, Inland Empire Utility Agency,Irvine Ranch Water District, and the San Juan Basins Authority. All of these organizations have current and future interest in research and,more particularly,in water reclamation and reuse. The anticipated research needs for the GWR program will be as significant, if not greater, than for the previous Water Factory 21 based solely on the expanded capacity. THE VlS70N Historically, the Water Factory 21 research program proved to be not only cost effective but added value and ensured cutting-edge technological advantages to maintain an efficient and environmentally safe product water for the purposes intended. If the GWR water factory is to maintain technological leadership, a robust research program must be an integral component of the overall program. The mission of NWRI,creating new sources of water through research and technology and protecting the freshwater and marine environments, supports the purpose of a Research Education Center(Center)envisioned to be organized as a component of the GWR program. Further, NWRI proposes that a partnership agreement between OCWD, OCSD, and NWRI be promulgated to undertake the research education enterprise that will be designed to enhance the success of the GWR program. NWRI further proposes to serve as the research program administer/manager under the governance of the existing 1 Book Page 15 agreement between the two agencies. The Joint GWR Committee is envisioned as the governance body and through the existing or a new agreement that would identify NWRI as their third part as the administer/manager of the research Center. The Center is envisioned to be an integral component of the GWR program and would operate under the aegis of current joint venture partnership between OCWD and OCSD. The primary research goal would be to focus on the needs of the GWR program and the secondary goal to serve the member agencies of NWRI or other organizations that require access to a fast class research facility. The Center would be housed in a facility on the planned GWR campus. The facility would be comprised of two floors with the upper space housing the research activities, including laboratories, offices, meeting spaces, and the NWRI administrative offices. The lower spaces would allow for education related activities, including a 100-seat auditorium for lectures, workshops,conferences, and large public meetings. In addition, the lower level would provide space for interpretive displays of the GWR project, groundwater resources management,waste water management, and public health issues of interest to the general public. The displays would be interactive and offer the latest up to the minute information through technologies from some of Orange County's leading companies. The total spa men nter w e ap ,000 square feet al ocated in a ollowing anne AUDITORIUM P C 6 Os ft A LABORATORY SPACE 8,000 sq f[ y 2 Book Page 16 ADMIN OFFICE SPACE 2,500 sm ft PUBLIC ACCESS SPACE 8,000 so ft r9 _ r _ STAFFING CONSIDERATIONS Staffing for the Center would come from current NWRI staff and the OCWD Biotechnology Group. The Group would transfer from OCWD's responsibility to the Center where it would serve as the core research staff. The NWRI staff would provide both administrative and management services. Liaison would be established with the OCSD research staff to attend to their specific needs associated with the overall GWR program. Additional research elements could emerge in the areas of water reuse and desalination which would harmonize with the needs of the NWRI member agencies. NWRI staff would provide administrative and management for the Center at no cost to the partnership. FINANCIAL CONSIDERATIONS Start-up Funding It is proposed t t trip it p rshi of C ,O nas tribute $100,000 a yearfor p rio o [hee�e to u rt he ram including those ost as oci t d with s 'n a t o and private sources at old 1 w the a ation of aams. Capital Fundi A capital funding program is envisioned to beat the $7-10 million level. NWRI is a recognized 5016 not-for-profit charitable organization to which contributions can be 3 Book Page 17 made with certain defined benefits accruing to the contributors. As such,NWRI can offer a portfolio of programs that would be attractive to potential donors. Programs such as gift annuities, charitable grantor lead trust or unit ousts can be established that will provide substantial benefits to the donors and contributors Because of the advanced stage of the current GWR program however,the capital funding campaign would have to be launched as a fast-track campaign and would take advantage of lesson learned from already proven programs,such as those currently underway at the University of Southern California. A major component of the funding strategy would be to identify major Orange County- based"givers"who have, or should have an interest in water issues. They would be approached to contribute or"buy"walls,ceilings, gardens, office space, laboratory space, or public space. Each contributor would be visually recognized for their contribution to "their"space and invited to attend annual Center events where they would again be recognized as a member of the Center Founder or Donor program. The donor name and logo will be recognized by literally 1000s of adults and children who will participate in activities and events the Center will offer as a part of the public education program. Funds would also be solicited from foundations and organizations familiar with research requirements and willing to support fiuther advances in water treatment technology. These will include large-and medium-size companies and corporate foundations, e.g. Packard Foundation, Cargill Foundation, Heinz Foundation,or Shell Foundation. Again visible recognition will be offered as a means for name recognition and if the donor is a company this complement their branding strategies for products and services Operations and Maintenance The annual costs for operations and maintenance would be provided by one or more donors. A donor or donors would be solicited to provide an annual amount over a 10 year period. The exact amount solicited would depend upon the final design of the facility but is expected to be in the neighborhood of S100,000 to$150,000 per year. Revenue D The Center is envi ion d t be raven e g Brat' g. m 1 will the ente ch go for its services but wi ac iv y s e co ct ' e oppo s. ontract s ' s include program anageme , I or to se cc coo k ho /conferenc s management. Thi wire us t effo be based a NWRI model. The marketing program will begin during the start-up period. The anticipated revenues generated from these services range from $100,000 to$300,000 annually. In addition,research grants and awards are projected to be in the neighborhood of$500,000 to$1,000,000 annually. These figures would be over and above the annual revenues associated with the NWRI operations. 4 Book Page 18 It is also anticipated that a retail sales enterprise would be established within the public area would generate adequate revenue to create a positive cash flow in the second year of its operation. Pro forma Income and Expense Projection INCOME Year 1 Year 2 Year 3 Year 4 Year 5 Partnership $300K $300K $300K ri0 $0 Grants $200K $300K $500K $700K $1 MM Donors/Contributors $5MM $5MM $500K $500K $500K Retail $0 $0 $5K $10K $12K EXPENSES Fundraising $200K $250K $0 $0 $0 Project support $200K $150K $500K $700K $1MM Architectural $50K $150K $0 $0 $0 Construction $0 $250K $4MM $4MM $750K Equipment $0 $0 $500K $100 $50 Fum0ure $0 $0 $100K $25K $OK 5 Book Page 19 STEERING COMMITTEE Meeting Dab+. To Bd.of Mr. 06/22/05 AGENDA REPORT rR nMombe rtem Munbe eb Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Jim Burror, Engineering Supervisor SUBJECT: MOUNTAIN PARK DEVELOPMENT GENERAL MANAGER'S RECOMMENDATION Information Item Only SUMMARY • Several Directors have inquired about the status of the Mountain Park Development and its' interrelationships with the on-going Santa Ana River Interceptor (SARI) Project and Santa Ana River Watershed Protection Authority's (SAWPA) pursuit of a brine-only sewer to the ocean. • The Mountain Park Project site lies within undeveloped and developed portions of the City of Anaheim (Anaheim), and unincorporated Orange County. The project area is broken up into east and west portions by the Eastern Transportation Corridor (Route 241). The project is also adjacently south of the Riverside Freeway (Route 91). The project area encompasses 3,000 acres. The planned number of new residential dwelling units is 2,500. • The Irvine Company has been trying to develop this property for over 16 years. Correspondence between Orange County Sanitation District (OCSD), the Irvine Company, and its engineering consultants, date back to 1989. • The least expensive connection location for this project's sewage flows would be on OCSD's Santa Ana River Interceptor(SARI) at Gypsum Canyon Road. This is the preferred connection of the Irvine Company and is upstream of the SARI Control Gate Structure at Savi Ranch Parkway. • OCSD prefers that all Project flows conned to the SARI downstream of the Control Gate Structure. This option is preferred for the following reasons: • SARI's future alignment has not been decided. Connection locations downstream of the Control Gate at SAVI Ranch are more certain. • Connections upstream of the Control Gate would involve the construction of new sewers in environmentally sensitive locations. Although this new sewer would be owned by the City of Anaheim, OCSD's experience is that maintenance access to sewers in environmentally sensitive areas can become limited over time, even with legal easement rights. N:VbpIbpYNY610e100 COI,MIt00�W5M0fi000fi M1bIlnlBm P.1Y BM SAP' Sl< lAR IIOm B(E)d. RM>ed: ufim,m� Page 1 Book Page 21 • The Santa Ana Watershed Project Authority (SAWPA) has been studying the option of taking ownership of the SARI upstream of OCSD's control gate. Under this option, SAWPA would redirect OCSD service area sewage flows out of SARI in the areas upstream of the gate structure and construct a new sewer to the ocean from the control gate at Savi Ranch. This option would call for the redirection and connection of Mountain Park sanitary sewage flows, if a connection was made upstream of the control gate. However, at this time the SAWPA brine only seems unlikely to develop. • If a connection above the gate control structure is allowed, OCSD will be requesting as part of the connection permit the following: • The City of Anaheim will be the owner of the newly constructed sewer. • The Irvine Company will be required to coordinate with the SARI relocation project to allow for the grade stabilizer project option. • The City of Anaheim and the Irvine Company may be required to relocate the sewer. If a decision on the SARI relocation project is made within five years and the relocation impacts sewerage service to the new development, it will be replaced by the City of Anaheim or the Irvine Company. • It will be assumed that after five years, any project by SAWPA to relocate the SARI line will need to include the relocation of the new development's sewer too. This is because it will be assumed to be existing infrastructure being impacted by the larger relocation project. PRIOR COMMITTEEBOARD ACTIONS None PROJECT/CONTRACT COST SUMMARY Not Applicable BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This Hem has not been budgeted. ® Not applicable (information Hem) ADDITIONAL INFORMATION The SARI Protection/Relocation Project will protect or relocate the existing sewer that runs underneath the Santa Ana River. The SARI was constructed in the mid-1970's to serve the Inland Empire area, primarily as a means to export salty water out of the upper watershed. H:tlegtp•W%S • Cmm 6tM5 WitlaYt PytyY sw 9 ng M item Nb)grc �,,..,. Page 2 Book Page 22 Accelerated erosion over sections of sewer under the river has caused SAW PA and OCSD to initiate relocations and/or protection of the sewer. This project was started in 1999 and continues. During recent heavy rains, emergency repairs have been required to protect the sewer in-place and allow enough time to design and construct new sewer(s). Several issues ranging from disagreements over costs, changing of project oversight responsibilities, and emerging alternative project ideas, have also hampered this project. ALTERNATIVES The Irvine Company has presented several alternatives in a sewer study that has been given to OCSD. These alternatives vary greatly in construction costs and include: • A direct gravity connection to SARI near Gypsum Canyon Road • Gravity sewer west down Santa Ana Canyon Road and connect downstream of the SARI Control Gate Structure Within these options, routes may vary and will also depend on the final alignment of the SARI line. CEQA FINDINGS The City of Anaheim released a Draft Environmental Impact Report for the Mountain Park Specific Plan Amendment in March 2005. ATTACHMENTS None JB:sa H:WglobaNAgenda Draft ReportskSteering CommllteeWountain Park and SARI Steering AR 052205 .doe H:WeoYapm0elR4enngCmvnuee1200S0eN81305 Nwmeln PeAeN Sun 94Mne Pft Warn elelErc Page 3 Book Page 23 STEERING COMMITTEE Meebngfi/27/Ofi Date I To ea.or Dir. AGENDA REPORT Item Nuin1w Item Namber e(c) Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: July Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in July. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in July: OMTS Committee: 1. Consider EnerTech Contract 2. Consider ECAP Needs Assessment Contract/RFP 3. Report on Demonstration of Value of U.R. Diversion 4. Consider Contract Amendment for GHD State of the Assets (Asset Management Plan and Program) PDC Committee: 1. Ratify Change Order No. 4 for Contract No. 7-41, Gisler-Redhill North Trunk Sewer 2. Approve Amendment No. 1 to PSA for Job No. P2-80, Primary Treatment Rehabilitation/Refurbishment 3. Approve a Budget Increase for Contract No. 2-41-4, SARI Interceptor 2005 Emergency Repairs 4. Approve Amendment No. 7 to PSA for Job No. P2-66, Headworks Replacement at Plant No. 2 5. Ratify Change Order No. 7 for Job No. J-77, Effluent Pump Station Annex 6. Ratify Change Order No. 8 for Job No. J-77, Effluent Pump Station Annex FAHR Committee: 1. Consider Quarterly Safety Policies 2. Consider Investment Policy 3. Consider Internal Audit Services for 2005-06 4. Report on Quarterly Public Affairs Plan 5. Consider Structure, Timing and Size of COP Issue Book Page 25 PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 x weoreemevsiemnacammnvexaosnsnslms uoi aA%�o.��y-araex Re... WOMB Page 2 Book Page 26 STEERING COMMITTEE MeeOng DaOe To So.of Dlr. 6=05 AGENDA REPORT 11e Ninoe '(" Nn °e 8(d) Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its June 22, 2005 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the June 22, 2005 meeting: CONSENT CALENDAR 10. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Adopt Resolution No. OCSD 05-16, Establishing the Annual Appropriations Limit for Fiscal Year 2005-06, for the District in accordance with the Provisions of Division 9 of Title 1 of the Cal'(fomia Govemment Code. b. (1) Receive and file petition from John Crawford requesting annexation of 0.349 acres to Orange County Sanitation District (OCSD) in the vicinity of Randall Street and Frank Street, in an unincorporated area of Orange County; and, (2)Adopt Resolution No. OCSD 05-17, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-52— Crawford Annexation). C. (1) Receive and file petition from Eddie Jamal requesting annexation of 0.562 acres to Orange County Sanitation District (OCSD) in the vicinity of Mohler Drive and Timken Street, in the City of Anaheim, Orange County; and, Book Page 27 (2)Adopt Resolution No. OCSD 05-18, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-52 —Jamal Annexation). d. Approve Amendment No. 3 to the Blanket Purchase Order No. 101948 with National Plant Services, Inc. for removal of solids from treatment plants for the amount of$16,475 increasing the total amount not to exceed $110,000. END OF CONSENT CALENDAR 11. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 12. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on May 25, 2005, to be filed. Non-Consent Calendar b. Review and consideration of agenda items considered by the Steering Committee re the June 22, 2005 meeting. C. Consideration of items deleted from Steering Committee Consent Calendar, if any. 13. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on June 1, 2005, to be filed. b. Approve Amendment No. 3 to the agreement with U. S. Metro Group, Inc., for Janitorial Services, Specification No. S-2001-58, authorizing an additional amount of$22,500 per year for additional services for the contract period July 1, 2005 through June 30, 2006, increasing the total annual amount to $389,878 and a contingency amount of$15,000 for future scope expansions increasing the annual amount not to exceed $404,878. HMepN denSlMnoL UeeINOSbb05}205 Let of Me for June�Uex Mnnwe:Hasa Page 2 Bmk Page 28 OMITS Non-Consent Calendar C. Consideration of items deleted from OMTS Committee Consent Calendar, if any 14. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the meeting held on June 2, 2005 to be filed. b. Ratify Change Order No. 6 to Effluent Pump Station Annex, Job No. J-77, with J.F. Shea Construction, Inc., authorizing an addition of$102,475, increasing the total contract amount to $43,954.358. C. Ratify Change Order No. 15 to Bushard Trunk Sewer Rehabilitation, Job No. 1-24, with Steve P. Rados, Inc., authorizing an addition of$28,253, increasing the total contract amount to$32,264,139. d. Ratify Change Order No. 12 for Area Classification Study Implementation Plan, Plant Nos. 1 and 2, Job No. J-35-2, with J.F. Shea Construction, Inc., authorizing an addition of$175,562, increasing the total contract amount to$16,970,683. e. (1)Authorize the General Manager to enter into agreements for Value Engineering Services, Specification No. SS-2005-22513D, with the following Value Engineering firms: Lewis & Zimmerman Associates, Inc.; Value Management Strategies, Inc.; RER Solutions, Inc.; Value Analysis, Inc.; Creative Solutions International; and Advanced Value Group LLC, for a one-year period from July 1, 2005 to June 30, 2006 for an aggregate amount not to exceed $200,000 per year; (2)Authorize the option of two additional one.year renewals for an aggregate amount not to exceed $200,000 per year, and, (3)Authorize the General Manager to add or delete Value Engineering firms as necessary to meet District's work requirements. f. Approve Amendment No. 1 to Professional Services Agreements with Berryman & Henigar, Brinderson; CGvI- Engineers; Dudek & Associates, Inc.; Jacobson Helgoth Consultants, Inc.; Lee& Ro, Inc.; RMS Engineering & Design, Inc.; South Coast Systems, Inc.; SPEC Services, Inc.; and Washington Group international for services related to Facilities Engineering projects, for amounts not to exceed $200,000 for each agreement ($2,000,000 total). N aecwmaa '^ccs,.,.o..nmsnamxm uaauna+..awcn.�.me Page 3 RwW WI Book Page 29 g. Approve Professional Services Agreement with Earth Tech providing for engineering services for the Gas Compressor Building Upgrades at Plant No. 2, Job No. P2-79, for an amount not to exceed $835,444. h. Approve Amendment No. 2 to the Professional Services Agreement with Malcolm Pirnie, Inc., revising Contract Article 2,for Replacement of the Ellis Avenue Pump Station, Job No. 1-10, at no additional cost. i. Approve Amendment No. 4 to the Professional Services Agreement with HDR Engineering for design of Activated Sludge Plant Rehabilitation, Job No. 131-82, providing for additional engineering services for an additional amount of$2,451,478, increasing the total amount not to exceed $5,879,342. j. Approve Amendment No. 3 to the Professional Services Agreement with Camp, Dresser, & McKee for Rehabilitation of Odor Control Facilities, Job No. J-71-8, providing for additional engineering services, for an additional amount of$370,651, increasing the total amount not to exceed $4,591,532. k. Approve Amendment No. 7 to the Professional Services Agreement with SPEC Services, Inc. for Standby Power and Reliability Improvements to Treatment Plant Nos. 1 and 2, Job No. J-33-1, providing for additional engineering services for an additional amount of$110,878, increasing the total amount not to exceed $3,225,432. I. (1)Approve a budget increase of$130,409, increasing the budget from $6,677,533 to $6,6,807,942; and, (2)Approve Amendment No. 5 to the Professional Services Agreement with Malcolm Pimie, Inc., providing for additional engineering services for Air Quality Improvements, Job No. J-79, for an additional amount of $130,409, increasing the total amount not to exceed $3,198,010. PDC Non-Consent Calendar M. Consideration of items deleted from PDC Committee Consent Calendar, if any 15. FINANCE ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on June 8, 2005 to be filed. (Minutes to be distributed at 06/22/05 Board Meeting) H:bepeW^4a151eennBComXtlCaVMYA6'OB]30511s1oIPW lw JunB 900NasI.tlM N¢rseE:B2J99 Page 4 Book Page 30 b. Receive and file Treasurer's Report for the month of May 2005, C. Approve proposed Operating, Capital, Debt/COP Service and Self- Insurance Budgets for 2005/06, as follows: Net Operations, Maintenance &Working Capital $117,791,000 Worker's Compensation Self Insurance $591,000 General Liability and Property Self-Insurance $1,702,000 Net Capital Improvement Program $277,111,000 Debt/COP Service $48,586,000 d. Renew the District's Excess Workers' Compensation Insurance for the period July 1, 2005 through June 30, 2006, at a rate not to exceed $0.003993 of the actual payroll during this time period. e. Renew the District's Excess General Liability Insurance Program for the period July 1, 2005 through June 30, 2006, in an amount to be determined. f. Renew the District's Boiler & Machinery Insurance Program for the period July 1, 2005 through June 30, 2006, in an amount not to exceed $23,753. g. Renew the District's All-Risk Property and Flood Insurance Program for the period July 1, 2005 through June 30, 2006, in an amount not to exceed $586,527. h. (1)Adopt Resolution No. OCSD 05-19, authorizing the General Manager to adopt a Replacement Benefits Plan in compliance with County Employees Retirement Law of 1937; (2)Authorize the General Manager to delegate the administration of the Replacement Benefits Plan as he determines to be appropriate; and, (3) Authorize the General Manager to enter into a Memorandum of Understanding with Orange County Employees Retirement System for said Replacement Benefits Plan. FAHR Non-Consent Calendar i. Consideration of items deleted from FAHR Committee Consent Calendar, if any. 16. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held on May 9, 2005 to be filed. n Cpm,Ilee,200SIDVB3 M W1 WAf M AM BuvE er l OM ae�,M. arxi�a Page 5 Book Page 31 b. Approve Amendment No. 12 to the Professional Services Agreement with Camp Dresser & McKee, Inc., providing for the annual cost-of-living adjustment for 2005 and two additional out of scope work items for the Groundwater Replenishment System, Job No. J-36, for an additional amount of$185,864, increasing the total amount not to exceed $34,115,783 to be equally shared with the Orange County Water District, GWRSSC Non-Consent Calendar C. Consideration of items deleted from GWRSSC Consent Calendar, if any. NON-CONSENT CALENDAR 17. (1) Approve Plans and Specifications, and Addenda Nos. 1, 2, 3, 4 and 5 for Activated Sludge Plant Rehabilitation, Job No. P1-82, on file at the office of the Board Secretary; (2) Receive and file Bid Tabulation and recommendation; and, (3) Award construction contract to J.R. Filanc Construction for Activated Sludge Plant Rehabilitation, Job No. P1-82, for an amount not to exceed $32,193,000. 18. (1) Approve Plans and Specifications for Plant No. 2 Headworks Construction Trailers, Job No. P2-66-2, on file at the office of the Board Secretary; (2) Receive and file Bid Tabulation; and, (3) Award construction contract to Dalke and Sons Construction, Inc., for an amount not to exceed $818,500. 19. (1) Approve Plans and Specifications and Addenda Nos. 1 and 2 for Sunflower Interceptor Manhole Rehabilitation, Contract No. 7-21, on file at the office of the Board Secretary; (2) Receive and file Bid Tabulation and recommendation; and, (3) Award a construction contract to Sancon Engineering, Inc. for Sunflower Interceptor Manhole Rehabilitation, Contract No. 7-21, for an amount not to exceed $1,519,200. 20. Recess by Board of Directors, Orange County Sanitation District 21. Call to Order, Board of Directors, Orange County Sanitation District Financing Corporation. a. Roll Call N Nro�N9a»�IeTng CannY.ttNTtSD6`O6YAS UV WPiLs lm 1u1e Bo' 'Id. Page 6 Book Paee 32 b. If no corrections or amendments are made, the Minutes for the meeting held on July 21, 2004, will be deemed approved, and be so ordered by the Chair. C. Report of the Director of Finance 22. Adjourn, Board of Directors, Orange County Sanitation District Financing Corporation. 23. Reconvene, Board of Directors, Orange County Sanitation District 24. Closed Session PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (tine item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEGA FINDINGS Not a project. ATTACHMENTS NA 99 x:me.n.enaa�sieeinaemmm�oea Aft ro,J..ma r7.a.. a.„,.,:WOW Page 7 Book Page 33 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, Califomia 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, Califomia 92708-7018