HomeMy WebLinkAbout2005-05 DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, May 25, 2005
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, May 25, 2005 at 5 p.m., in the Districts Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Bradley R. Hogin, General Counsel
Steve Anderson, Chair
Jim Ferryman, Vice Chair
Carolyn Cavecche, Chair, OMTS Committee STAFF PRESENT:
Roy Moore, Chairman, FAHR Committee Blake Anderson, General Manager
Tod Ridgeway, Chairman, PDC Committee Bob Ghirelli, Director of Technical Services
Jim Silva, County Supervisor David Ludwin, Director of Engineering
Carol Beekman, Director of Communications and
Administrative Services
Gail Garrett, Committee Secretary
Directors Absent: Jennifer Cabral, Senior Public Information
Specialist
FILED
2) APPOINTMENT OF CHAIR PRO TEM IN THE OFFICE OF THE SECRETARY
( IN
COUNTS c.�"TATnnN DISTRICT
No appointment was necessary. II IN 22 2005
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(3) PUBLIC COMMENTS BY
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the April 27, 2005 Steering Committee meeting were approved as drafted.
Minutes of the Steering Committee
Page 2
May 25, 2005
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Steve Anderson reminded that nominations for Board Chair for 2005-2006 will be
opened at tonight's meeting.
Chair Anderson requested feedback on the article in today's Orange County Register on the sewer
fee increases. He noted that if union members attend the Board meeting, he would move the
Headworks Replacement Item from the Non-Consent Calendar in order to recognize them in public
comments associated with Item 17.
The Cooperative Projects Grants Committee will meet on June 28' at 11:30 a.m. and the Urban
Runoff Ad Hoc Committee will meet in the next 60 days-a date has not been set.
Daniel Cozad, General Manager of SAW PA,will present leadership awards to the Chair and General
Manager at the Board meeting tonight.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported on SB 926 (Floret bill)which moved out of the Senate on
a 26-9 vote and is now under consideration by the Assembly Rules Committee. He also reported on
SB 120 (also Florez), a two-year companion bill to BS 926,which was introduced early in May. It
may provide wastewater treatment agencies with an opportunity to work with the state to develop a
reasonable state-wide regulatory program for biosolids management.
General Manager Anderson reported on a meeting with the Inland Empire Utility Agency(IEUA)on
developing a proposed cooperative biosolids composting program. He also met with Daniel Cozad,
General Manager of SAWPA and representatives of member agencies— IEUA, Western Municipal
Water District, Eastern Municipal Water District, OCWD and San Bernardino Valley Municipal Water
District- regarding the long-term use of the SARI line. Three elements covered were the one-time
connection fee, ongoing O&M costs, and facility replacement costs. The Sanitation District will refine
the estimates of future costs we will charge them.
Director Cavecche requested that Engineering staff provide a report at the June meeting on the Irvine
Company Mountain Park development and District's role in reviewing and approving sewering plans
and connection to SARI.
The City of Placentia has submitted a proposal for a five-year pilot program for OCSD to assist the
City in operations and maintenance of their sewage collection system
The Discovery Science Center in Santa Ana is working on plans for a new water exhibit at their
facility. OCSD and OCWD staff has discussed the possibility of making GW RS one of the features
at the exhibit The initial investment would be approximately$100,000.
Directors Ferryman,Waldman and past Director McGuigan toured three Inland Empire biosolids
management projects on May 6". Additional tours are scheduled for June 4' and June le. A
video will be produced for Directors who cannot participate in the tours.
Minutes of the Steering Committee
Page 3
May 25, 2005
(7) REPORT OF GENERAL COUNSEL
General Counsel Brad Hogin reported the OCSD vs. Kings County Vial is complete and that final
post-Vial papers have been submitted.
(8) DISCUSSION ITEMS (Items A-C)
A. Chair Anderson requested the Post Employment Contracts with Retired Employees be
referred to the FAHR committee.
B. The Agenda Items scheduled to be reviewed by the Board's working committees in June
were reviewed.
C. The agenda items scheduled to be presented to the Board at tonight's meeting
were reviewed.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
Vice Chair Jim Ferryman asked that a discussion on the Legal Services Ad Hoc committee report be
considered in closed session for the July Board.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday,June 22, 2005 at 5 p.m.
The next Board Meeting is scheduled for Wednesday,June 22, 2005 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 5:45 p.m. in Closed Session, pursuant to Section 54956.9(b),
54956.9 and 54957, to discuss three items. Minutes of the Closed Session are on file with the
Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee
have been prepared in accordance with Government Code Section 54957.2, and are maintained
by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee
Closed Meetings. A report of the recommended actions will be publicly reported at the time the
approved actions become final.
Minutes of the Steering Committee
Page 4
May 25, 2005
At 6:30 p.m., the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:30 p.m.
Submitted by:
Gail Garre�
Steering Committee Secretary
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STATE OF CALIFORNIA )
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COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, May 25„ 2005, was duly
posted for public inspection in the main lobby of the District's offices on Thursday, May 19, 2005.
IN WITNESS WHEREOF, I have hereunto set my hand this 25th day of May, 2005.
Penny Kyle, Secroary of PjarmoArd of Directors of
Orange County Sanitatio strict
Posted: May 19, 2005, 12:00 o.�m.. ,per
By: W
Signature
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ORANGE COUNTY SANITATION DISTRICT
BOARD SECRETARY(2)
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STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, May 25, 2005
Wednesday, June 22, 2005
Wednesday, July 27, 2005
Wednesday, August 24, 2005
Wednesday, September 28, 2005
Wednesday, October 26, 2005
'Wednesday, November 16, 2005
'Wednesday, December 21, 2005
Wednesday, January 25, 2006
Wednesday, February 22, 2006
Wednesday, March 22, 2006
Wednesday, April 26, 2006
Wednesday, May 24, 2006
Wednesday, June 28, 2006
'Tentatively rescheduled from regular fourth Wednesday.
H:WepMgenda%Se nng CcmmitleeW6VAeeting Dales Form.2.doc
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: May 25. 2005 Meeting Time: 5:00 p.m.
Meeting Adjourned: p.m.
Committee Members
Steve Anderson, Board Chair.............................................
Jim Ferryman, Board Vice Chair.........................................—
Roy Moore, FAHR Committee Chair...................................—
Carolyn Cavecche, OMTS Committee Chair.......................—
Tod Ridgeway, PDC Committee Chair................................—
Jim Silva, Supervisor..........................................................
Others
Brad Hogin, General Counsel
Don Hughes
Staff Present
Blake P. Anderson, General Manager
Bob Ghirelli, Director of Technical Services
David Ludwin, Director of Engineering
Patrick Miles, Director of Information Technology
Robert Ooten, Director of Operations & Maintenance
Gary Streed, Director of Finanoerrreasurer
Lisa Tomko, Director of Human Resources
Carol Beekman, Director of Communication and
Administration Services _
Gail Garrett, Committee Secretary
c: Lenora Crane
Kwepo genda�stmnng Committeet200S0S052505 Roll Call Sheet Fom.3.dm
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, May 25, 2005 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
Agenda Postino: In accordance with the requirements of Califomia Government Code Section 54954.2,
this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours
prior to the meeting date and time above. All written materials relating to each agenda item are available for
public inspection in the office of the Board Secretary.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an
emergency item or because there is a need to take Immediate action,which need came to the attention of
the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the
manner as above, not less than 72 hours prior to the meeting date.
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you
require any special disability related accommodations,please contact the Orange County Sanitation District
Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must
specify the nature of the disability and the type of accommodation requested.
Items Continued: Items maybe continued from this meeting without further notice to a Committee meeting
held within five (5)days of this meeting per Government Code Section 54954.2(b)(3).
Meetinc Adiournment: This meeting may be adjourned to a later time and items of business from this
agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with
Government Code Section 54955(posted within 24 hours).
(1) ROLLCALL
(2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
Book Page I
-2- May 25, 2005 Agenda
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to three
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
have action taken by the Committee except as authorized by Section 54954.2(b).
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the April 27, 2005 Steering Committee meeting.
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
(7) REPORT OF GENERAL COUNSEL
(8) DISCUSSION ITEMS (Items A-C)
A. Post Employment Contracts with Retired Employees - Information only(Tomko)
B. Review Agenda Items scheduled to be presented to Committees in June
(Information item only)
C. Review and consideration of Agenda Items for Board of Directors Meeting of May
25, 2005
(9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, June 22. 2005.
The next Board Meeting is scheduled for 7 p.m., Wednesday, June 22, 2005.
Book Page 2
-3- May 25, 2005 Agenda
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6, as noted.
Reports relating to(a)purchase and sale of real property; (b) matters of pending or potential
litigation; (c)employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Convene in closed session, if necessary
1. Confer with General Counsel -Anticipated Litigation. Significant
Exposure to Litigation, Government Code Section 54956.9(b). One (1)
potential case.
2. Confer with General Counsel re pending litigation, Orange County
Sanitation District, at al. v. County of Kings, Kings County Superior Court
Case No. 02C0835, Government Code Section 54956.9.
3. Consider Public Employee Discipline- One (1) item, Government Code
54957.
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
(14) ADJOURNMENT
99
N�PMGENDA\RIEERING COMMRI M%GENDF FORM.A.WC
Book Page 3
-4- May 25, 2005 Agenda
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee Meeting.
Committee Chair. Steve Anderson (562)905-9700(La Habra City Hall)
Committee Staff Contact: Blake P.Anderson (714)593-7110
General Counsel: Brad Hogin (714)564-2606
Committee Secretary: Gail Garrett (714)593-7101
(714)962-0356 (Fax)
E-mail: ggarrett@ocsd.com
Book Page 4
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, April 27, 2005
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday,April 27, 2005 at 5 p.m., in the District's Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Bradley R. Hogin, General Counsel
Steve Anderson, Chair Joe Forbath, Counsel
Jim Fenyman,Vice Chair Randy Fuhrman
Carolyn Cavecche, Chair, OMITS Committee Allen Shiroma,Jazz Semiconductors
Roy Moore,Chairman, FAHR Committee
Tod Ridgeway, Chairman, PDC Committee STAFF PRESENT:
Bob Ghirelli, Director of Technical Services
David Ludwin, Director of Engineering
Bob Ooten, Director of Operations and
Maintenance
Directors Absent: Carol Beekman, Director of Communications and
Jim Silva, County Supervisor Administrative Services
Gail Garrett, Committee Secretary
Jim Herberg, Manager, Engineering
Planning Group
Mike Moore, Environmental Compliance &
Manager
Sonja Wassgren, Principal Public Info Specialist
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
Randy Fuhrman requested the Steering Committee and Board approve raising user fees as
requested in item 14(g)of the Board agenda.
(4) RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the March 23, 2005 Steering Committee meeting were approved as drafted.
Book Page 5
Minutes of the Steering Committee
Page 2
April 27, 2005
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Steve Anderson and Director Jim Ferryman attended the April 4 CASA meeting in
Washington DC and participated in panel discussions with key counsels and staff to the House and
Senate committees with jurisdiction over the Clean Water Act.
General Manager Anderson, Chair Anderson, and Supervisor Silva will attend the CASA Spring
Conference in Napa on April 28-30.
General Manager Anderson is currently in Sacramento for the Orange County Business Council's
Leadership meeting to address Workforce Development, Infrastructure and Housing issues. Blake
will also be involved in group meetings with legislative leaders working on issues concerning the
wastewater industry.
Chair Anderson and General Manager Anderson have been selected to receive the 2005 Annual
Leadership Award by the Santa Ana Watershed Project Authority(SAWPA)and Santa Ana
Watershed Coalition (SAWC).
(6) REPORT OF THE GENERAL MANAGER
Executive Management Positions
Director of Technical Services, Dr. Robert Ghirelli, announced Jim Herberg will be Director of
Operations and Maintenance when Bob Ooten retires on July 7, 2005.
Applications for the Director of Finance position will be received until May 18".
Carbon Canyon Sewer Reolacement Proiect
Jim Herberg stated that there will be an informational item on certification of the Environmental
Impact Report (EIR)for the Carbon Canyon Sewer Replacement Project, Contract No.2.24-1 at
the May 5,2005 PDC Committee meeting,and that certification of the EIR would on the May 25,
2005 Board Agenda. Jim invited Director Moore and Chair Anderson to attend the May 5, 2005
PDC Committee meeting because the project could potentially serve the proposed Aare Planned
Community located in Brea and north of Brea in Los Angeles County.
Helix Electric. Inc.
Orange County Sanitation District staff and the Board of Directors have been made aware of
allegations against Helix Electric, Inc., a subcontractor named by the low bidder,J. F. Shea,for
project P2-66, Headwork replacement at Treatment Plant 2. Director of Engineering, David Ludwin,
informed that staff is investigating and evaluating information provided by the International
Brotherhood of Electrical Workers (IBEW), the Orange County Labor Management Cooperative
Trust, and Legal and Safety Employer Research (LASER). District staff will provide a
recommendation for consideration by the Board regarding this issue at the regular Board meeting in
May.
Book Page 6
Minutes of the Steering Committee
Page 3
April 27, 2005
GWRS Construction Status
Dr. Ghirelli gave a brief report on the resolution of the tunneling problem under 1-5 Freeway
where it crosses the Santa Ana River and the impact to the project budget. Director Cavecche
requested clarification on District's role in reviewing and approving sewering plans and
connection to the SARI. Mr. Ludwin will provide a report at May meeting on the Irvine Company
Mountain Park development.
Mike Markus, Orange County Water District(OCWD)Assistant General Manager, will provide a
GWRS Construction status report to the Board at tonight's meeting.
Jazz Semiconductor, Inc.
Following last year's decision by the Board to change user fee calculations for industrial
permittees,Jazz Semiconductor requested that they be "grandfathered" and not pay the
supplemental capacity charge. New information has been received concerning majority
ownership of Jazz by Conexant. Staff is reviewing this information and a recommendation will
be presented to the FAHR Committee in May at the direction of the Steering Committee for
consideration and recommendation to full board.
GWRS-NWRI Research Center
Dr. Ghirelli updated the committee on the proposed GWRS-NWRI Research Center, which will
house the membrane research and GWRS education programs. NWRI, which was asked to
develop an approach for funding the center using private financing, has presented a proposition
for start-up funding where NWRI, OCSD, and OCWD would provide $100,000 each for 3 years
as seed money for a capital funding outreach campaign to approach private companies and
foundations within Orange County. General Manager Anderson has asked Dr. Ghirelli to be the
District's point of contact for this endeavor.
OC Board of Supervisors Water Quality Strategic Plan
The Orange County Board of Supervisors met last week to consider recommendations
submitted by the Water Quality Strategic Plan steering committee. The Board approved the
creation of three watershed committees covering North, Central and South County areas, to
develop specific projects to manage urban runoff and seek funding alternatives for these
projects. The committees would Include elected officials from Orange County and each city in
the WMA, as well as elected officials from each water or sewer special district. County staff
would coordinate WMA activities and convene the meetings. Dr. Ghirelli noted that the
Sanitation District will need to reconvene the Urban Runoff Ad Hoc committee to determine our
participation in this effort.
Biosolids Update
Dr. Ghirelli reported that the Sanitation District has taken an oppose position on the SIB 926 bill,
which would prohibit importation of biosolids into Kem County. Only 1% of Kem County's
agricultural land is cultivated with biosolids and SB 926 ignores the inter-reliance of counties on
one another. CASA and OCSD lobbyists are working to defeat the bill which will be heard on
May 2. General Manager Anderson may be asked to testify at the hearing.
District staff has scheduled a Biosolids tour for Directors and key staff on Friday, May 6, 2005 to
visit three biosolids processing sites located in the Chino Basin area.
Book Page 7
Minutes of the Steering Committee
Page 4
April 27, 2005
(7) REPORT OF GENERAL COUNSEL
General Counsel Brad Hogin did not make a report.
(8) DISCUSSION ITEMS (Items A-B)
A. The Agenda Items scheduled to be reviewed by the Board's working committees in May
were reviewed.
B. The agenda items scheduled to be presented to the Board at tonight's meeting
were reviewed.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, May 25. 2005 at 5 p.m.
The next Board Meeting is scheduled for Wednesday, May 25, 2005 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:00 p.m. in Closed Session, pursuant to Section 54956.9(b)to
discuss two items, and Section 54956.9 to discuss three items. Minutes of the Closed Session
are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the
Steering Committee have been prepared in accordance with Government Code Section
54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes
of Board and Committee Closed Meetings. A report of the recommended actions will be publicly
reported at the time the approved actions become final.
At 6:50 p.m.,the Committee reconvened in regular session.
Book Page 8
Minutes of the Steering Committee
Page 5
April 27, 2005
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:50 p.m.
Submitted by:
Gail Garrett
Steering Committee Secretary
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Book Page 9
STEERING COMMITTEE Meeting Date To ad.of Dir.
os/zs/Ds
AGENDA REPORT Item Number I Item Number
_ B(a)
Orange County Sanitation District
FROM: Lisa L. Tomko, Director of Human Resources
SUBJECT: OCSD POLICY ON EMPLOYMENT OF RETIRED EMPLOYEES
GENERAL MANAGER'S RECOMMENDATION
To provide information related to employment of retired employees.
SUMMARY
At the April 2005 Steering Committee Meeting, there was a discussion related to the OCSD
policy on post-employment contracts with retired employees. There may be a need in the future
for services of retiring EMT members.
The OCSD policy on employment of retired employees follows specific Human Resources
Policy B150.00 (Recruitment and Selection—Section 6.0 Exceptions), as well as specific
Orange County Employees Retirement System (OCERS) requirements. The following
summarizes each:
1. The General Manager may, with written approval of the Board Chair, employ a retired
employee on a part-time or as-needed basis. —HR Policy 13150.00
2. Compensation shall be at the same current hourly rate of the retired employee's position
classification, or if no such classification exists, at a rate not to exceed that paid for the
most comparable classification. —HR Policy B150.00
3. Re-employed retirees are not entitled to any benefits that are received by regular
employees unless they are re-employed on a full-time or part-time (working at least 20
hours per week) basis as reflected in Item#6. —HR Policy 13150.00
4. If a former employee becomes employed by a business providing service to OCSD, the
former employee cannot perform work for OCSD for a period of one year after leaving
OCSD employment. —HR Policy B150.00
5. Restrictions within the Human Resources policy can be waived by the FAHR committee
on a case-by-case basis. —HR Policy B150.00
6. There is no interruption of retirement benefits if length of service in any one fiscal year
does not exceed 120 working days (960 hours).—OCERS Requirement
7. For employees who retire under an Early Retirement Incentive (ERI), there is no
interruption of retirement benefits if length of service in any one fiscal year does not
exceed 90 working days (720 hours). —OCERS Requirement
8. If re-employed on a full-time or part-time (working at least 20 hours per week) basis,
OCERS requirement has adopted Government Code Section 31680.4 and 31680.5,
which address retired OCERS members returning to OCERS covered employment.
Re uad;o XM Page 1
Book Page I I
The following requirements must be met before a retired OCERS member may return to
work on a full-time or part-time (working at least 20 hours per week) basis:
a. The member must contact OCERS and apply for active membership
reinstatement with the Board of Retirement.
b. The member must provide medical evidence that he or she is not incapacitated
for the duties assigned him or her.
c. The Board of Retirement must approve of the members reinstatement.
Reinstatement into active membership will result in the suspension of the retired
member's allowance. The member will earn a second retirement allowance by paying a
contribution rate determined as if the member were first entering the system on the re-
employment date.
Plan Sponsors (i.e., OCSD) must notify OCERS prior to the full-time or part-time
(working at least 20 hours per week) re-employment. OCERS staff will counsel the
member and assist the member in obtaining Retirement Board approval in hopes of
ensuring an orderly re-employment process.
OCSD follows well-established and defined policies in the re-employment of retired employees.
OCSD closely follows the OCERS guidelines to ensure the employee is protected against any
negative impact on their retirement benefits, as well as protecting OCSD from any ensuing
unforeseen impacts. As shown in the additional information section, OCSD has been successful
at re-employing retirees if necessary.
PRIOR COMMITTEE/BOARD ACTIONS
Resolution No. 83-177—Establishing District Policy regarding Part-time Employment of Retired
or Resigned Staff Members
Individual professional consulting agreements (see Additional Information section below)
PROJECT/CONTRACT COST SUMMARY
At this time, there is no cost information. If OCSD determines that the expertise of a retired
employee is needed, staff will keep the Board of Directors apprised of the number of re-hires
and the associated costs.
BUDGET IMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
OCSD experience has been that re-hiring of a refired employee occurs when a particular
subject matter expert exits the organization or when a loss of specific technical skills is created
by a vacancy. The following are examples of retired employees that have been re-hired:
a.a.�W Page 2
Book Page 12
1. M. Heinz: rehired on a Limited-Term Employment Agreement working part-time(no more
than 20 hours a week)for a maximum six months. Was the lead of a specific research
group. Employee is now retired.
2. G. Pamson: rehired on a Limited-Term Employment Agreement working part-time (no
more than 20 hours a week)for a maximum of six months. Was the former head of the
laboratory. Employee is now retired.
3. G. Jones: rehired as a consultant on a sole source consultant agreement. Was the
subject matter expert regarding the DART program. Still serving as consultant.
4. T. Dawes: rehired on a professional consulting agreement; agreement expired.
5. E. Kizziah: rehired on a full-time basis following OCERS guidelines; employee is now
retired.
ALTERNATIVES
N/A
CEQA FINDINGS
N/A
ATTACHMENTS
Human Resources Policy 13150.00(Recruitment and Selection)
Page 3
a.wsee: osoam3
Book Page 13
>'
Orange County Policy Number: B150.00
A
Sanitation District Effective Date: March 23, 2005
Subject: RECRUITMENT AND SELECTION Supersedes: July 21, 2004
Approved by: Lisa L. Tomko
1.0 PURPOSE
1.1 The purpose of this policy is to establish uniform guidelines and procedures for
Orange County Sanitation District (OCSD)recruitment activities.
2.0 ORGANIZATIONAL UNITS AFFECTED
2.1 This policy applies to all OCSD departments,divisions, sections and employees.
3.0 DEFINITIONS
3.1 Recruitment is the process of attracting qualified individuals to apply for jobs that are
open within the organization,whether internal or external.
3.2 Internal recruitment means considering only present employees as applicants forjob
openings within the organization.
3.3 Open recruitment means attracting applicants from outside the organization,as well
as internally to apply for job openings within the organization.
3A Planned Recruitment is the process of recruiting a candidate for a position held by an
existing OCSD employee who plans to retire or leave the agency.
3.5 Probationary Period- Initial as defined in applicable Memorandum of Understanding
(MOU)provisions, Includes at least the first 6 months or 26 weeks of employment with
OCSD beginning with the dale of hire. This period Is regarded as an extension of the
hiring process,and provides an opportunity for bath the employee and OCSD
management to assess,over a substantial period of time,whether or not the hiring
decision was appropriate. Employees, who have not yet successfully completed their
Initial probationary period,serve"at-will"and may be released from employment
without cause or recourse to any appeal or grievance procedures.
3.6 Probationary Period-Promotional as defined in applicable MOU provisions,includes
at least the first 6 months or 120 days of employment with OCSD,beginning with the
effective date of promotion. This period is regarded as an extension of the selection
process, and provides an opportunity for both the employee and OCSD management
to assess, over a substantial period of time,whether or not the decision was
appropriate. "At-will"employees do not serve a promotional probationary period.
3.7 Probationary Period—Reassicnment or Lateral Transfer as defined in applicable
MOU provisions, Includes at least the first 26 weeks of employment with OCSD,
beginning with the effective date of the reassignment or lateral transfer. This period
provides an opportunity for both the employee and OCSD management to assess,
over a substantial period of time,whether or not the decision was appropriate.
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3.8 Relative is any person related by one of the following familial relationships to any
employee at OCSD:spouse,mother,father,brother,sister, child,step child,step
parent, grandmother,grandfather,grandchild,cousin,aunt, uncle, mother-in-law,
father-in-law, brother-in-law or sister-in-law.
4.0 POLICY
4.1 OCSD is an Equal Opportunity Employer(EOE). OCSD does not discriminate on the
basis of race,religion,color,national origin,disability,pregnancy,martial status, age,
gender, sexual orientation,or participation in any protected elass/aclivity.
4.2 It is OCSD's policy to provide nondiscriminatory, lawful,and consistent guidelines and
procedures to all recruitment processes,whether Internal or open.
5.0 PROCEDURE
5.1 PERSONNEL REQUISITION
5.1.1 A personnel requisition is the first step for the hiring manager/supervisor to
communicate staffing needs to the Human Resources Department. If the
recruitment requires testing(hands-on,written, essay, etc.)as part of the
recruitment process,the testing methods must be reviewed for validity and
reliability by the Human Resources Department prior to the initiation of a
personnel requisition.
5.1.2 The hiring manager/supervisor completes the personnel requisition and
receives the appropriate signatures required before sending it to the Human
Resources Department.
5.1.3 The recruiter reviews the requisition to make sure the qualifications are
appropriate for the position. If changes are necessary, the recruiter will work
with the appropriate manager/supervisor.
5.2 EMPLOYMENT OPPORTUNITY BULLETINS/POSTINGS
5.2.1 The recruiter prepares the employment opportunity bulletin, also known as a
posting. Each posting will Include the following information:
• Wage range
• Department
• Brief job description
• Required qualifications
• Desired qualifications
• Posting/closing dates
• Procedure for applying
• Brief benefits overview
5.2.2 The recruiter provides the draft posting to the hiring manager/supervisor for
approval.
5.2.3 Upon approval, all job postings for Student Intern and management positions
may be advertised as an open recruitment(internal and external)at the
beginning of the recruitment process. All other job postings shall be
advertised as internal recruitments for ten business days unless authorized by
the Director of Human Resources,or designee. During the internal posting
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process,if there is at least one internal applicant and he/she meets the
minimum qualifications for the position,that applicant will be interviewed. If
an Internal applicant is not selected or d there are no Internal applicants,the
position shall be advertised as an external recruitment.
5.2.4 Internal job opportunities will be posted to the intranet which is accessible to
all OCSD employees.
5.2.5 Internal Job Announcement Notifications are sent via e-mail to all OCSD
employees for Internal and external recruitments.
5.3 ADVERTISING
5.3.1 Advertising for positions at OCSD ensures positions are filled with the best-
qualified candidate for the job. OCSD shall make every reasonable effort to
advertise external positions to all segments of the public to ensure EOE
guidelines are followed.
5.3.2 All positions are advertised on the Internet and may be posted in other media
when deemed appropriate. Technical and hard-to-fill positions are advertised
on trade specific websites.
5.3.3 Trade magazines and other forms of advertising may be used for hard-to-till
or specialized positions.
5.4 APPLICANT SCREENING
5.4.1 Applications and resumes shall only be accepted electronically after March
2005.All other application material will be accepted at the Interview process.
Unsolicited application material will not be accepted at anytime.
5.4.2 Once an application and/or resume is received and reviewed, it will only be
selected for further consideration if the minimum job requirements for the
open position are met.
5.4.3 The hiring manager/supervisor is given access to files on the online
application program pertinent to the job opening for which the manager
submitted a personnel requisition. The manager may review applications that
meet the minimum qualifications to determine which candidates may be
interviewed.
5.4.4 All materials (e.g., applications, resumes, interviewer notes, Interview
packets, packets,etc.)submitted by applicants/candidates during the
interview process are confidential and are considered OCSD property and
must be returned to the Human Resources Department upon completion of
the hiring process. All recruitment files are maintained by OCSD in
accordance with established record keeping guidelines.
5.5 INTERVIEW PROCESS
5.5.1 The interview panel members are selected along with the Interview date(s).
Applicants are scheduled, interview questions are prepared,and the interview
panel conducts the actual interview.
5.5.2 The recruiter and the hiring supervisor work together to select the interview
panel. However, the recruiter makes the final decision to ensure consistency.
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The ideal interview panel will Include the hiring supervisor,one employee
within the department,two individuals outside the department,and the
recruiter,or another member of the Human Resources Department.
Normally, subordinates within the hiring department are not included in the
Interview panel.
5.5.3 The recruiter and the hiring manager work together to establish a set of
questions for the candidates.
5.5.4 The recruiter prepares interview packets and distributes them to the interview
panel. Packets include:
• An overview of the Interview process
• A copy of the Interview schedule
• A copy of the employment bulletin opportunity/posting
• Copies of candidate applications
• Interview questions and evaluation forms for each candidate
5.5.5 The interview panel will meet at least one half hour before the interview. The
panel will finalize the interview questions that are recommended by the hiring
supervisor and the recruiter. The panel may add or delete questions. The
panel will gain an understanding from the hiring supervisor about the criteria
with which to select the ideal candidate, and adopt the appropriate criteria.
5.5.6 The recruiter facilitates the Interview process.When interviews are
completed,the Interview panel members evaluate each candidate
Interviewed. The top three candidates are identified and ranked in order of
preference based on the criteria established prior to the Interview. The
recruiter collects the documentation at the end of the interview process.
5.5.7 The final candidate is selected from the top three candidates when a majority
decision is reached. If a majority decision cannot be reached, the General
Manager or designee will make the final determination based on the input of
the hiring supervisor,the panel, and the Human Resources Department. If a
majority decision is reached,and the hiring supervisor does not agree with the
final decision, he or she may appeal for a final decision from the General
Manager or designee.
5.6 RECRUITMENT APPEALS PROCESS
5.6.1 Employees should bring recruitment process and decision-making issues to
the attention of the Human Resources Manager as soon as possible. The
manager will review the Issue and provide a written response within five
business days from the Issue notification date.
5.6.2 If the Issue is not resolved to the employee's satisfaction, the employee may
file a written statement concerning the problem to the Director of Human
Resources within ten business days of receipt of the manager's decision.
Upon request by either party, a meeting may be held to discuss the issue and
establish remedies.
5.6.3 The employee will be provided a written response from the Director of Human
Resources, or designee,within ten business days after their statement is
received. The decision of the Director of Human Resources, or designee, is
final (see policy F50.00, Problem Solving Procedure and F60.00, Grievance
Procedure).
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5.6.4 Time limits may be extended for cause upon mutual consent of the parties.
5.7 EMPLOYMENT OFFERS
5.7.1 The recruiter and hiring supervisor determine an appropriate starting salary
for all candidates,except those designated as"at-will" employees, based on a
Salary Offer Analysis. This analysis will include the applicant's:
• Qualifications
• Years of experience
• Educational background
• Salary history
• Parity within the department
5.7.2 The Human Resources Compensation Analyst reviews the recommended
salary, and approves or makes additional recommendations.All salary offers
that are either at or beyond step 4 of the range will require the approval of the
Director of HR,or designee. Under no circumstances should panel
members(excluding the Human Resources representative)or any other
OCSD employee discuss salary offers with candidates or make
promises of any kind. Human Resources staff are the only employees
authorized to engage in salary discussions with job candidates.
5.7.3 The recruiter completes a status change form for the candidate and initiates
the background investigation. Background investigation results are provided
to the candidate by OCSD's background screening firm.
5.7.4 When the status change form is approved,the recruiter makes a verbal
employment offer to the candidate, which is contingent upon results of a
background investigation, pre-employment physical and drug screening.
Upon acceptance of the employment offer,the recruiter sends regret letters to
unsuccessful candidates. Internal candidates are contacted personally prior
to receiving regret letters.
5.7.5 The recruiter schedules the pre-employment physical and drug screen for the
candidate,works with the supervisor to establish a potential start date and
prepares a formal offer letter for the candidate.
5.7.6 When the recruiter(or designee)has cleared the background investigation,
pre-employment physical and drug screening results,the applicant will be
contacted to confine the employment offer.
5.7.7 The recruiter coordinates the candidate's start date.
5.7.8 In the event that a candidate is selected and volunterfly or involuntarily
vacates the position prior to completing the required six month probationary
period, the Human Resources Department, at the request of the hiring
manager,may exercise the option to extend an offer to the second candidate
from the original interview process.
5.8 PLANNED RECRUITMENT
5.8.1 In instances where an existing OCSD employee plans to retire or leave the
agency,the Department Head may request to initiate the planned recruitment
process by notifying the Director of HR,or designee. If approved,the Human
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i
Resources Department shall begin the recruitment process for the anticipated
vacancy using the Internal recruitment process. The Human Resources
Department must have a minimum of six months notice to consider a planned
recruitment,a signed memo from the existing OCSD employee stating his/her
retirement or leave date, and at least one budgeted but vacant position that
OCSD can borrow from.
5.8.2 The Planned Recruitment process will be initiated,as scheduling permits,
prior to the individual leaving OCSD in order to allow for an adequate amount
of cross training.
5.8.3 If a candidate is selected from the internal recruitment process,the candidate
shall remain in his/her existing position with the same salary and benefits
while cross-training in the new position as scheduling permits.
6.8.4 The candidate shall assume the salary, benefits and full range of duties of the
vacant position the first business day that the position is vacant. The position
used to initiate the planned recruitment will then be returned to the"pool"
within the Division 640 full-time equivalent(FTE)budget for use with other
planned recruitments.
5.8.5 The date the candidate assumes the vacant position shall be the first day of
the candidate's six-month probationary period. The six-month probationary
period will be utilized as an opportunity for the candidate and OCSD
management to assess whether or not the decision was appropriate. The
candidate may be returned to his/her previous position if the decision is
determined to be inappropriate.
5.8.6 If a candidate is not selected from the Internal recruitment process,the
position will be posted for external candidates Immediately to ensure an
adequate amount of time for cross-training.
6.0 EXCEPTIONS
6.1 EMPLOYMENT OF FORMER EMPLOYEES
6.1.1 Employment of former employees for full-time equivalent or part-lime
positions shall be subject to and conducted in accordance with this policy.
6.1.2 Employment of a former employee is subject to the approval of the General
Manager and the Director of Human Resources.
6.1.3 In all cases,approval of the General Manager and the Director of Human
Resources shall be received prior to an offer of employment to a former
employee.
6.1.4 OCSD policy prohibits the rehire of former full-time, regular employees or"at-
will"employees who:were terminated for workplace misconduct; resigned
while charges were pending against the employee;resigned while serving a
suspension;failed to provide two weeks written notice In advance of
resignation depending upon employment status, unless approved by the
Director of Human Resources, or designee;or failed to return to work
following an absence without leave of 40 consecutive work hours without
notifying the immediate supervisor or the Human Resources Department with
an acceptable reason for their absence.
Page 6 of 10
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6.1.5 If any former employee commences doing business wherein the employee,
his/her spouse,or members of his/her immediate family are sole proprietors,
or majority or controlling shareholders or owners of a corporation, partnership
or other business entity,such business shall not be retained as an
Independent contractor or consultant to provide service directly to OCSD for a
period of one year after leaving OCSD's employment. Thereafter, said
business entity shall be allowed to contract with OCSD upon compliance with
all resolutions and regulations of OCSD then in effect,relating to the
procurement of services.
6.1.6 If any former employee becomes employed by any firm or business entity in
which the former employee,his/her spouse or members of his/her Immediate
family own less than the majority or controlling interest in said entity, said
entity shall not be prohibited from contracting with the OCSD. However, the
former employee shall not perform work on OCSD projects for a period of one
year after leaving OCSD employment; nor shall such former employee
contact OCSD officers or employees for the purpose of attempting to
Influence any OCSD decision, Including but not limited to,the award of
contract, issuance of permits, or compromise of administrative civil penalties,
for a like period of one year. Said services shall be obtained only in
accordance with all rules and procedures of OCSD relating to procurement.
6.1.7 Any OCSD employee who receives an offer of employment or a request to
discuss potential employment from any person or business entity performing
services for OCSD shall report such contact to his or her immediate
supervisor,who shall decide whether any change In assignment is necessary
or appropriate while the offer or discussions are pending.
6.1.8 The prohibitions of this policy may be waived by the Finance,Administration
and Human Resources Committee of the Boards of Directors if, on a case-by-
case basis, it is determined to be in the best Interests of OCSD to do so.
6A.9 All former employees who are rehired will be placed on an Initial probationary
period as defined in this policy. All prior service with OCSD will not be
counted for accrual purposes Including, but not limited to, leaves of absence
and seniority.
6.2 RE-EMPLOYMENT OF OCSD RETIRED EMPLOYEES
6.2.1 The General Manager may,with the written approval of the Board Chair,
employ on an as-needed basis, a former employee retired from OCSD when
the individual possesses knowledge and expertise of unique and particular
benefit to OCSD. The length of service performed in any one year shall be
limited in accordance with the provisions prescribed by the Orange County
Employees' Retirement System(currently 120-day maximum).
6.2.2 As-needed service,by a former employee retired from OCSD,shall be
compensated at the same current hourly rate of the retired employee's
position classification,or if no such classification exists,at a rate not to
exceed that paid for the most comparable classification. The retired
employee shall not be entitled to receive any benefits otherwise payable to
OCSD employees. In the event any employment under this provision Involves
work assignments outside of Orange County,the current expense
reimbursement policy established for regular employees will apply.
Page 7 of 10
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i
6.2.3 On occasion, OCSD may offer an early retirement incentive to staff under
economic conditions in which it is deemed necessary. Employees who select
an early retirement incentive offered by OCSD may not be eligible for rehire.
6.3 EMPLOYMENT OF RELATIVES
6.3.1 Except as otherwise provided by law, no employee, prospective employee or
applicant shall be denied employment or benefits of employment solely on the
basis of his or her familial relationship with an employee of the agency or a
member of the Board of Directors.
6.3.2 OCSD will make reasonable efforts to assign job duties to eliminate any
potential for an adverse impact on supervision,safety, security or morale, or
potential conflicts of interest.
6.4 LATERAL TRANSFERS
6.4.1 Employees may request a lateral transfer to a budgeted vacant position within
the same classification of another department. For a lateral transfer to be
considered,the employee must have demonstrated satisfactory performance
within the last six months of the request and have no pending disciplinary
action.The lateral transfer must be of benefit to OCSD.
6.4.2 Employees who wish to be considered for a lateral transfer shall notify the
Human Resources Department in writing of their intent prior to recruitment of
the budgeted position. Employees who are interested in a lateral transfer, but
are unaware of any budgeted vacant positions within the same classification,
may contact the Human Resources Department. The employee's written
intent must be approved by any affected department head and the Director of
Human Resources. In the event a transfer is approved and accepted by the
employee,the department from which the employee is transferring may
determine the effective date based upon operational requirements and a
reasonable period of time to acquire a suitable replacement.
6.4.3 Lateral transfers do not normally involve increased levels of duties and
responsibilities, or otherwise qualify as promotions, and therefore do not
involve salary adjustments.
6.4.4 In the event an adjustment appears warranted based on extenuating
circumstances,the adjustment must have written approval from the
department head prior to being extended to the employee.
7.0 PROVISIONS AND CONDITIONS
7.1 The interview process for Student Intern positions shall be an abbreviated version of
the process outlined in section 5.5 and will be administered by the appropriate division
manager/supervisor and a Human Resources representative.
7.2 OCSD's Board of Directors must approve unbudgeted positions for new hires or
promotions before any internal or open recruitment effort is Initiated.
7.3 Hiring an individual into a budgeted position requires the approval of the Department
Head and General Manager.
7.4 Promoting an individual into a budgeted position requires the approval of the Division
Manager, Department Head or General Manager.
Page 8 of 10
Book Page 22
7.5 OCSD retains the right to refuse to place a relative under the direct supervision of an
OCSD employee where such has a potential for creating an adverse impact on
supervision,safety, security or morale.
7.6 OCSD retains the right to refuse to place relatives in the same department,division, or
facility where such has a potential for creating an adverse impact on supervision,
safety, security or morale, or involves potential conflicts of interest.
7.7 Employees on Performance Improvement Plans are not eligible for promotional
opportunities.
7.8 INITIAL PROBATIONARY PERIOD
7.8.1 Unless designated as an"at-will' Executive Management Team (EMT)
member or Student Intern, all new employees and employees who are
reassigned or laterally transferred serve a probationary period. In accordance
with applicable MOUs and policies,the probationary period begins with the
date of hire, reassignment,or transfer and extends to at least the first day of
the pay period following twenty-six weeks of employment without a break in
service. For new employees, this probationary period is regarded as an
extension of the hiring process,and provides an opportunity for both the
employee and OCSD's management to assess,over a substantial period of
time,whether or not the hiring decision was appropriate and resulted in a
relationship that adequately meets the needs of both the individual and
OCSD.
7.8.2 The probationary period may be extended by mutual agreement between
OCSD and the employee, prior to the expiration of the probationary period.
An employee's probationary period may be extended when there is a need to
further assess the individual's abilities to satisfactorily perform the duties
required for their job classification. Probationary employees may be released
by OCSD at any time during the probationary period(including any extension)
without cause or reason.
7.8.3 A probationary employee's work performance is closely monitored during this
period to ensure that the employee understands the duties, responsibilities
and management expectations of the position, and to allow an opportunity for
the supervisor or manager to provide proper direction and guidance.
Employees who do not demonstrate the potential for meeting performance
expectations for their position within a reasonable period of time may be
released prior to the completion of the Probationary Period. Probationary
employees shall serve at the will of OCSD during this period. In the event of
release of a probationary employee, the employee shall not be entitled to
receive any severance pay.
7.9 PROMOTIONAL PROBATIONARY PERIOD
7.9.1 All promoted employees, except those designated as"at-will'employees,
shall serve a promotional probationary period lasting at least 120 days or 6-
months,depending upon the applicable MOU provisions, beginning with the
effective date of promotion.This period is regarded as an extension of the
selection process,and provides an opportunity for both the employee and
OCSD management to assess, over a substantial period of time,whether or
not the decision was appropriate.
Page 9 of 10
Book Page 23
7.10 REFERENCE CHECKS
7.10.1 Employment with OCSD is contingent upon a pre-employment screening
process which includes a physical examination, drug/alcohol lest and
background investigation. Candidates must also be able to provide
documentation authorizing their legal right to work in the United Stales as per
the Immigration Reform and Control Act of 1986.
7.10.2 OCSD may verify information contained in the job application of a prospective
employee with the prospective employee's authorization.
7.10.3 Inquiries to OCSD employees regarding reference or employment verification
checks of former or present employees shall be discussed with or referred to
Human Resources prior to any response.
8.0 RELATED DOCUMENTS
8.1 OCSD Student Intern Program guidelines
8.2 Policy B160.00, EMT Recruitment
8.3 Policy F50.00, Problem Solving Procedure
8.4 Policy F60.00, Grievance Procedure
8.5 Policy C180.00,At-Will Policy
8.6 Local 501, Operations and Maintenance Unit MOU
8.7 Administrative and Clerical Unit MOU
8.8 Engineering Unit MOU
8.9 Technical Services Unit MOU
8.10 Professional Group MOU
8.11 Supervisor Group MOU
Page 10 of 10
Book Page 24
STEERING COMMITTEE Meebng Date To ad.of D,
s/z5/05
AGENDA REPORT Rem Nurn item Number
a(b)
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: June 2005 Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for review by the Working
Committees in June 2005
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough to
make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in June 2005:
OMTS Committee: 1. Consider Janitorial Contract Extension
2. Consider EnerTech Contract
PDC Committee: 1. Ratify Change Order No. 6 to Job No. J-77, Effluent Pump
Station Annex
2. Approve Amendment No. 7 to PSA for Job No. P2-66,
Headworks Replacement at Plant No. 2
3. Approve Amendment No. 3 to PSA for Job. No. J-71-8,
Rehabilitation of Odor Control Facilities
4. Approve Amendment No. 5 to PSA for Job No. J-79, Air Quality
Improvements
5. Approve Amendment No. 7 to PSA for Job No. J-33-1A, Standby
Power and Electrical Reliability
6. Approve Amendment No. 2 to PSA for Job No. 1-10,
Replacement of the Ellis Avenue Pump Station
7. Approve Amendment No. 4 to PSA for Jab No. P1-82, Activated
Sludge Plant Rehabilitation
8. Approve PSA for Job No. 132-79, Gas Compressor Redundancy
9. Authorize Staff to Enter into a Blanket Order Agreement for
Specification No. SS-2005-225BD for Value Engineering Studies
FAHR Committee: 1. Consider 2005-06 Budgets
2. Consider Renew Excess Workers' Comp, General Liability Ins,
Boiler& Machinery, All-Risk Property Insurances
3. Consider General Manager Approved Purchases
Book Page 25
PROJECT/CONTRACT COST SUMMARY
NIA
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
99
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Book Page 26
STEERING COMMITTEE Meeba9Date TO Be.MDir.
snsios
AGENDA REPORT IemNumber awn Number
Bc
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: Agenda Items for Consideration by the Board
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for consideration by the Board
at its May 25, 2005 meeting.
SUMMARY
Staff routinely prepares for the Steering Committee lists of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Board at the May 25, 2005
meeting:
CONSENT CALENDAR
10. Consideration of motion to approve all agenda items appearing on the Consent
Calendar not specifically removed from same, as follows:
a. (1) Receive and file petition from Dominic Walsh requesting annexation of
1.55 acres to Orange County Sanitation District in the vicinity of Skyline
Drive and Reservoir Road, in an unincorporated area of Orange County;
and,
(2)Adopt Resolution No. OCSD 05-09, authorizing initiation of
proceedings to annex said territory to OCSD (Proposed Annexation No.
OCSD-48—Walsh Annexation).
b. (1) Receive and file petitions requesting annexation of 7.13 acres to Orange
County Sanitation District in the vicinity of Lemon Heights Drive and Vista Del
Lago, in an unincorporated area of Orange County;
(2)Authorize the General Manager to execute a Reimbursement Agreement,
approved as to form by General Counsel; and,
(3) Adopt Resolution No. OCSD 05-10, authorizing initiation of proceedings to
annex said territory to OCSD (Proposed Annexation No. OCSD- 51 -
Knudson Annexation).
Batik Page 27
C. Ratify approval of Amendment No. 1 to the Professional Service
Consultant Agreement with GHD LLC, to provide a no-cost time extension
for Asset Management Services, Job No. SP-68-02, for a two-month
period from April 2005 to July 1, 2005.
d. Receive and file Summons and Complaint, Southern California Edison
Corporation v. Orange County Sanitation District, at al, Orange County
Superior Court Case No. 05CC05776, re Complaint for Property Damage;
and authorize the General Counsel to appear and defend the interests of
the District.
e. Approve an encroachment permit with the City of Orange to cross an
existing District sewer on the Santa Ana River Road, at the intersection of
Lincoln Avenue and Santa Ana River Road, in a form approved by
General Counsel.
f. Receive and file Staff Report re Bushard Trunk Sewer, Job No. 1-2-4, re:
geotechnical investigation by Geomatrix Consultants, Inc..
g. Adopt Resolution No. OCSD 05-11, declaring Opposition to Senate Bill
926 (Florez)— Biosolids Management.
END OF CONSENT CALENDAR
11. Consideration of items deleted from Consent Calendar, if any.
COMMITTEE REPORTS AND RECOMMENDED ACTIONS
12. STEERING COMMITTEE
Consent Calendar
a. Order draft Steering Committee Minutes for the meeting held on April 27,
2005, to be filed.
Non-Consent Calendar
b. Review and consideration of agenda items considered by the Steering
Committee re the May 25, 2005 meeting.
C. Consideration of items deleted from Steering Committee Consent
Calendar, if any.
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Book Page 28
13. OPERATIONS MAINTENANCE AND TECHNICAL SERVICES COMMITTEE
(OMTS)
OMTS Consent Calendar
a. Order draft Operations, Maintenance and Technical Services Committee
Minutes for the meeting held on May 4, 2005, to be filed.
b. (1) Approve Change Order No. 1 to Purchase Order 101966-OB issued to
Cardlock Fuel Systems, Inc. dba SC Fuels for $70,000, to fuel District
fixed and mobile equipment, increasing the contract amount from
$180,000 to $250,000 for the period ending June 30, 2005; and,
(2) Approve Change Order No. 2 to Purchase Order 101966-OB with
Cardlock Fuel Systems, Inc. dba SC Fuels for a $100,000 increase for the
purchase of fuel for fixed and mobile equipment for an annual amount of
$280,000 for the period July 1, 2005 through June 30, 2006, with a 10%
contingency for the two remaining renewal periods.
C. Approve Amendment No. 1 to the Professional Service Agreement with
J.R. Filanc Construction Company, Inc., providing for additional
construction services for Pump Station Valve Replacement (Rocky Point,
Westside and Yorba Linda), Specification No. E-2002-105, for an
additional amount of$8,603.38, increasing the total amount not to exceed
$116,954.38.
d. (1) Approve Change Order No. 3 to the contract issued to Pioneer
Americas, Inc. for Purchase of Bleach, Specification No. C-2002-9813D,
Purchase Order 101334-013, for a unit rate increase of$A 724 per gallon,
for a total unit price of$.6712 per gallon, including sales tax and delivery,
effective June 1, 2005, through August 10, 2005; for an estimated
increase of$277,550 increasing the estimated total amount to $5,444.550;
and,
(2)Approve Change Order No. 4 to the contract issued to Pioneer
Americas, Inc. for Purchase of Bleach, Specification No. C-2002-98BD, for
a total unit price of$.6712 per gallon, including sales tax and delivery for
an estimated annual cost of$6,000,000 for a one-year period effective
August 11, 2005 through August 10, 2006.
e. Award a contract to Basic Chemical Solutions, LLC,for the Purchase of
Sodium Hydroxide (NaOH) (Caustic Soda) 25% and 50% Solution,
Specification No. C-2005-22013D,for the period July 1, 2005 through June
30, 2006 for a unit price for the 25% sodium hydroxide solution of$418
per dry ton plus freight of$47.92 per dry ton, and for the unit price for the
50% sodium hydroxide solution of$408 per dry ton plus freight of$23.96
per dry ton, plus state sales tax for both solutions for an estimated amount
of$485,000 with four one-year renewal options and a 10% annual unit
cost escalation, if needed.
Hwpira�np cemmnnwmr 52M uvan mr May
eao�a Page 3
Book Page 29
OMTS Non-Consent Calendar
f. Consideration of items deleted from OMTS Committee Consent Calendar,
if any
14. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC)
PDC Consent Calendar
a. Order draft Planning, Design and Construction Committee Minutes for the
meeting held on May 5, 2005 to be fled. (Minutes to be distributed at
05/25/05 Board Meeting.)
b. (1) Approve a budget increase of$225,000 for Plant Nos. 1 and 2
Facilities Modifications for Odor Control, Job No. J-71-3, for a total budget
of$3,979,609;
(2) Ratify Change Order No. 5 for Plant Nos. 1 and 2 Facilities
Modifications for Odor Control, Job No. J-71-3, with J.F. Shea
Construction, Inc., authorizing an addition of$108,980, and 199 calendar
days, increasing the total contract amount to $2,357,425; and,
(3) Accept Plant Nos. 1 and 2 Facilities Modifications for Odor Control, Job
No. J-71-3, as complete, and approve the Final Closeout Agreement.
C. Ratify Change Order No. 11 for Area Classification Study Implementation
Plan, Plant Nos. 1 and 2, Job No. J-35-2, with J.F. Shea Construction,
Inc., authorizing an addition of$349,285, increasing the total contract
amount to $16,795,121.
d. Ratify Change Order No. 5 to Secondary Treatment Facilities Process
Upgrades at Plant No. 2, Job No. P2-47-3, with Morrow-Meadows
Corporation, authorizing an addition of$95,602, increasing the total
contract amount to $5,885,039.
e. Ratify Change Order No. 20 to Primary Clarifiers 16-31 and Related
Facilities, Job No. P1-37, with Margate Construction, authorizing an
addition of$84,955 and 28 calendar days, increasing the total contract
amount to $71,608,092.
f. Ratify Change Order No. 1 to HVAC Replacement for Operations Center
at Plant No. 2, Job No. FE02-62, with Bon Air, Inc., authorizing an addition
of$19,708, increasing the total contract amount to $211,708.
g. Ratify Change Order No. 1 to Sump Pump Addition to Air Jumper Lines at
Plant No. 1, Job No. SP2000-26, with Margate Construction, Inc.,
authorizing an addition of$62,234 and 14 calendar days, increasing the
total contract amount to $239,444.
HNPG 9EnEdValta � WS 51505 U5 OA2 W.1a .'.]M
RenSe°- �"09B Page 4
Book Page 30
h. Approve Amendment No. 1 to the Professional Services Agreement with
Ninyo & Moore Geotechnical and Environmental Sciences Consultants to
provide additional funds for materials testing, inspection, and geotechnical
engineering services, Specification No. PSA-2003-175, for Fiscal Year
(FY)2004/2005 for an additional amount not to exceed $40,000.
I. Approve Amendment No. 1 to the Professional Services Agreements with
Geo-Matrix Consultants Inc., Kleinfelder Inc., and Smith-Emery
Laboratories, and Amendment No. 2 to the Professional Services
Agreements with Ninyo & Moore Geotechnical and Environmental
Sciences Consultants to provide for materials testing, inspection, and
geotechnical engineering services, Specification No. PSA-2003-175, for a
one-year period for an amount not to exceed $200,000 for each
agreement ($800,000 total).
j. Approve Amendment No. 1 to the Professional Services Agreement with
Bush & Associates Inc. to provide additional funds for Surveying Services,
Specification No. PSA-2003-176, for Fiscal Year(FY) 2004/2005 for an
additional amount not to exceed $50,000.
k. Approve Amendment No. 1 to the Professional Services Agreements with
Forkert Engineering & Surveying, Inc., MDS Consulting, RBF Consulting,
and Amendment No. 2 to the Professional Services Agreement with Bush
& Associates Inc. to provide for surveying services for capital projects,
Specification No. PSA-2003-176,for a one-year period for an amount not
to exceed $200,000 for each agreement ($800,000 total).
I. Approve Amendment No. 2 to the Professional Services Agreement with
Electrical Reliability Services, Inc. and Amendment No. 1 to Professional
Services Agreement with Hampton-Tedder Electric Inc. to provide for
electrical acceptance testing services, Specification No. PSA-2003-177,
for a one-year period for an amount not to exceed $150,000 for each
agreement ($300,000 total).
M. Approve a sole source Professional Services Agreement with M.J. Schiff&
Associates, providing for engineering services for Interplant Gas Line
Rehabilitation, Job No. J-106, for an amount not to exceed $138,379.
n. Ratify Change Order No. 4 to Trickling Filter Rehabilitation and New
Clarifiers, Job No. P11-76, with J.R. Filanc Construction Company, Inc.,
authorizing an addition of$356,962 increasing the total contract amount to
$33,432,815.
o. Approve Amendment No. 4 to Professional Services Agreement with Lee
& Ro, Inc., providing for additional design engineering services for
Replacement of the Bitter Point Pump Station, Contract No. 5-49;
Replacement of the Rocky Point Pump Station, Contract No. 5-50;
Rehabilitation of the 141" Street Pump Station, Contract No. 5-51; and
X:WeD� COmMS�51 t M M WSLY BVN J]
ae.,xe: azose Page 5
Book Page 31
Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, for an
additional amount of$553,312, increasing the total amount not to exceed
$3,463,500.
P. Approve Amendment No. 5 to the Professional Services Agreement with
Integrated Program Management Consultants, a joint venture of Parsons
Infrastructure & Technology Group, Inc. and CH2M Hill, Inc., authorizing:
(1) Establish an amount not to exceed $15,585,558 for year four(FY
2005/06) of the five year contract; and,
(2) Increase the total amount of the five year contract to an amount not to
exceed $45,092,383.
PDC Non-Consent Calendar
q. Approve Professional Services Agreement with HDR, Inc., providing for
engineering services, for Sludge Dewatering and Odor Control at Plant
No. 1, Job No. P1-101, for an amount not to exceed $11,129,576.
r. Consideration of items deleted from PDC Committee Consent Calendar, if
any
15. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
(FAHR)
FAHR Consent Calendar
a. Order draft Finance, Administration and Human Resources Committee
Minutes for the meeting held on May 11, 2005 to be filed. (Minutes to be
distributed at 05/25/05 Board Meeting.)
b. Receive and file Treasurer's Report for the month of April 2005.
C. Receive and file SWAP Report for the quarter ended March 31, 2005.
d. Receive and file the 2004105 Third Quarter Financial Report for the period
ending March 31, 2005.
e. Receive and file Quarterly Investment Management Program Report for
the period January 1, 2005 through March 31, 2005.
FAHR Non-Consent Calendar
f. Consideration of items deleted from FAHR Committee Consent Calendar,
if any.
H ComnN�UM UM alM MMW amN 7.d.
Haw»]. eawae Page 6
Book Page 32
16. GWR SYSTEM STEERING COMMITTEE (GWRSSC)
GWRSSC Consent Calendar
a. Order Joint Groundwater Replenishment System Steering Committee
Minutes for the meeting held on April 11, 2005 to be filed.
GWRSSC Non-Consent Calendar
b. Consideration of items deleted from GWRSSC Consent Calendar, if any.
NON-CONSENT CALENDAR
17. NOTE: At the discretion of the Chair, this item may be moved to an earlier
point in the agenda to accommodate members of the public.
(1) Approve Plans and Specifications for Headworks Replacement at Plant No.
2, Job No. P2-66, on file at the office of the Board Secretary;
(2) Approve Addenda 1 through 8 to the Plans and Specifications;
(3) Receive and file bid tabulation and recommendation;
(4) Receive and File Staff Report re: Staff Evaluation of Allegations Regarding
Helix Electric, Inc.; and,
(5)Award a construction contract to J.F. Shea Construction, Inc. for Headworks
Replacement at Plant No. 2, Job No. P2-66, for an amount not to exceed
$192,296,073.
18. Adopt Resolution No. OCSD 05-12, Certifying the Final Environmental Impact
Report for Implementation of the Ellis Avenue Pump Station Replacement
Project, Job No. 1-10, prepared by Environmental Science Associates; Making
Certain Findings Relating to Environmental Effects of Alternative A identified in
the Final Environmental Impact Report; Adopting a Statement of Overriding
Considerations; Adopting a Mitigation Monitoring and Reporting Program; and
Approving the Ellis Avenue Pump Station Replacement Project(Alternative A),
Job No. I-10.
19. Adopt Resolution No. OCSD 05-13, Certifying the Subsequent Environmental
Impact Report for the Secondary Treatment and Plant Improvement Project, Job
No. J40-10, prepared by Environmental Science Associates; Making Certain
Findings Relating to Environmental Effects identified in the Subsequent
Environmental Impact Report; Adopting a Statement of Overriding
Considerations; Adopting a Mitigation Monitoring and Reporting Program; and
Approving the Secondary Treatment and Plant Improvement Project, Job No. J-
40-10.
H bepNpnkeWeW,q CmnitleelMIDS05'OSi505 UsldNb IWNay BMN.p.]px
Page 7
Book Page 33
20. Adopt Resolution No. OCSD 05-14, Certifying the Final Environmental Impact Report
for Implementation of the Carbon Canyon Dam Sewer Pipeline Project, Contract No.
2-24-1, prepared by RBF Consulting; Making Certain Findings Relating to
Environmental Effects identified in the Final Environmental Impact Report; Adopting a
Mitigation Monitoring and Reporting Program; and Approving the Expanded Service
Area Option of the Carbon Canyon Dam Sewer Pipeline ProjecL
21. Adopt Resolution No. OCSD 05-15, Certifying the Initial Study/Negative
Declaration for the Westside Pump Station Rehabilitation Project, Contract No. 3-
52, prepared by CH2MHill, and approving the Westside Pump Station
Rehabilitation Project, Contract No. 3-52.
22. Adopt Ordinance No. OCSD-26, An Ordinance of the Board of Directors of
Orange County Sanitation District Establishing Sanitary Sewer Service Charges;
Establishing Capital Facilities Capacity Charges; Adopting Miscellaneous
Charges and Fees Relating to Industrial Charges, Source Control Permittees and
Wastehaulers, and Repealing Ordinance No. OCSD-24:
Adooting Revised Table A re Single and Multi-Family Residential Rates, Revised
Table B re Prooerty Use Classifications for Commercial or Industrial Users. and
Revised Table E re Administrative Fees and Charges Relating to Permittees. and
Reaffirming All Other Charges
a. Open meeting
1. Receive and file written comments, if any
2. Verbal reports of staff
3. Directors' questions
4. Public comments
b. Close meeting
C. Discussion by Board of Directors
d. Recommended actions:
1. Motion to read Ordinance No. OCSD-26 by title only and waive
reading of said entire ordinance. (The waiver of the reading of the
entire ordinance must be adopted by a unanimous vote of Directors
present.)
2. Motion to adopt Ordinance No. OCSD-26, An Ordinance of the
Board of Directors of Orange County Sanitation District Establishing
Sanitary Sewer Service Charges; Establishing Capital Facilities
Capacity Charges; Adopting Miscellaneous Charges and Fees
Relating to Industrial Charges, Source Control Permittees and
Wastehaulers, and Repealing Ordinance No. OCSD-24:
N:We0N8cSav5,ennB Comn�ieel2ppSOSO52505 WIaINb bAbY BOBNv.]Ge[
Page 8
Book Page 34
Adopting Revised Table A re Single and Multi-Family Residential
Rates, Revised Table B re Property Use Classifications for
Commercial or Industrial Users. and Revised Table E re
Administrative Fees and Charges Relating to Permittees. and
Reaffirming All Other Charges
23. Closed Session
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
99
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R.w.a: &MO Page 9
Book Page 35
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018
ORANGE COUNTY SANITATION DISTRICT
iA1.e.:
n14199z-2411
f..:
[71419620356
nww.acW.c.m
m.ni,m eo. ea,x 6127 91z7 NOTICE OF MEETING
Ptomain vane,.c OF THE
92728-8127
�nini STEERING COMMITTEE
10944 and Avenue
r nta'nvalia, CA ORANGE COUNTY SANITATION DISTRICT
92708-7018
M.mh.r
Aa.w1« WEDN ESDAY, MAY 25, 2005 - 5 P.M.
•
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Arianism DISTRICT'S ADMINISTRATIVE OFFICE
Brea Buena Park 10844 ELLIS AVENUE
Lyyress FOUNTAIN VALLEY, CALIFORNIA 92708
Fountain Vella,
Fullerton
Garden Greve
Huntm,ian Beach
Irvine
to Padre A regular meeting of the Steering Committee of the Board of Directors of
Los Alam,tod Orange County Sanitation District will be held at the above location, date and
Newport Beach
Branga time.
Place,,.
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HAdepllagencIMSteering Committee@005\SC Meeting Notice Fonn.l.doc
To maintain world-class leadership In wastewater and water resource management.
STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, May 25, 2005
Wednesday, June 22, 2005
Wednesday, July 27, 2005
Wednesday, August 24, 2005
Wednesday, September 28, 2005
Wednesday, October 26, 2005
'Wednesday, November 16, 2005
'Wednesday, December 21, 2005
Wednesday, January 25, 2006
Wednesday, February 22, 2006
Wednesday, March 22, 2006
Wednesday, April 26, 2006
Wednesday, May 24, 2006
Wednesday, June 28, 2006
'Tentatively rescheduled from regular fourth Wednesday.
H,Wept�agenda\Steenng Canminee\O4wee6ng Dates Fw .Y.dw
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: May 25, 2005 Meeting Time: 5:00 p.m.
Meeting Adjourned: p.m.
Committee Members
Steve Anderson, Board Chair.............................................
Jim Ferryman, Board Vice Chair.........................................
Roy Moore, FAHR Committee Chair...................................—
Carolyn Cavecche, OMITS Committee Chair.......................—
Tad Ridgeway, PDC Committee Chair................................—
Jim Silva, Supervisor..........................................................
Others
Brad Hogin, General Counsel
Don Hughes
Staff Present
Blake P. Anderson, General Manager
Bob Ghirelli, Director of Technical Services _
David Ludwin, Director of Engineering
Patrick Miles, Director of Information Technology
Robert Ooten, Director of Operations & Maintenance
Gary Streed, Director of Flnance/Treasurer _
Lisa Tomko, Director of Human Resources
Carol Beekman, Director of Communication and
Administration Services _
Gail Garrett, Committee Secretary
c: Lenora Crane
K%depttagenda\Steering Committeet20051DWS2505 Roll Call Sheet Form.3.doc
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, May 25, 2005 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, Califomia
Aoenda Postino: In accordance with the requirements of California Government Code Section 54954.2.
this agenda has been posted in the main lobby ofthe District's Administrative offices not less than 72 hours
prior to the meeting date and time above. All written materials relating to each agenda item are available for
public inspection in the office of the Board Secretary.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an
emergency item or because there is a need to take immediate action,which need came to the attention of
the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the
manner as above, not less than 72 hours prior to the meeting date.
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you
require any special disability related accommodations,please contact the Orange County Sanitation District
Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requestsmust
specify the nature of the disability and the type of accommodation requested.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting
held within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this
agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with
Government Code Section 54955 (posted within 24 hours).
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
Book Page I
-2- May 25, 2005 Agenda
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to three
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
have action taken by the Committee except as authorized by Section 54954.2(b).
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the April 27, 2005 Steering Committee meeting.
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
(7) REPORT OF GENERAL COUNSEL
(8) DISCUSSION ITEMS (Items A-C)
A. Post Employment Contracts with Retired Employees - Information only(Tomko)
B. Review Agenda Items scheduled to be presented to Committees in June
(Information item only)
C. Review and consideration of Agenda Items for Board of Directors Meeting of May
25, 2005
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, June 22, 2005.
The next Board Meeting is scheduled for 7 p.m., Wednesday, June 22, 2005.
Book Page 2
-3- May 25, 2005 Agenda
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b)matters of pending or potential
litigation; (c)employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Convene in closed session, if necessary
1. Confer with General Counsel -Anticipated Litigation. Significant
Exposure to Litigation, Government Code Section 54956.9(b). One (1)
potential case.
2. Confer with General Counsel re pending litigation, Orange County
Sanitation District. at al. v. County of Kings, Kings County Superior Court
Case No. 02CO835, Government Code Section 54956.9.
3. Consider Public Employee Discipline -One (1)Item, Government Code
54957.
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
(14) ADJOURNMENT
99
H:IGEPMGENDAWEERING WMMRiE %QENDR FORM.d DGL
Book Page 3
-0- May 25, 2005 Agenda
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee Meeting.
Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall)
Committee Staff Contact: Blake P.Anderson (714)593-7110
General Counsel: Brad Hogin (714)564-2606
Committee Secretary: Gail Garrett (714)593-7101
(714)962-0356 (Fax)
E-mail: ggarrett@ocsd.com
Book Page 4
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, April 27, 2005
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday,April 27, 2005 at 5 p.m., in the District's Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Bradley R. Hogin, General Counsel
Steve Anderson, Chair Joe Forbath, Counsel
Jim Ferryman,Vice Chair Randy Fuhrman
Carolyn Cavecche, Chair, OMTS Committee Allen Shiroma,Jazz Semiconductors
Roy Moore, Chairman, FAHR Committee
Tod Ridgeway, Chairman, PDC Committee STAFF PRESENT:
Bob Ghirelli, Director of Technical Services
David Ludwin, Director of Engineering
Bob Dolan, Director of Operations and
Maintenance
Directors Absent: Carol Beekman, Director of Communications and
Jim Silva, County Supervisor Administrative Services
Gail Garrett, Committee Secretary
Jim Herberg, Manager, Engineering
Planning Group
Mike Moore, Environmental Compliance &
Manager
Sonja Wassgren, Principal Public Info Specialist
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
Randy Fuhrman requested the Steering Committee and Board approve raising user fees as
requested in item 14(g)of the Board agenda.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the March 23, 2005 Steering Committee meeting were approved as drafted.
Book Page 5
Minutes of the Steering Committee
Page 2
Apri127, 2005
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Steve Anderson and Director Jim Ferryman attended the April 4 CASA meeting In
Washington DC and participated in panel discussions with key counsels and staff to the House and
Senate committees with jurisdiction over the Clean Water Act.
General Manager Anderson, Chair Anderson,and Supervisor Silva will attend the CASA Spring
Conference in Napa on April 28-30.
General Manager Anderson is currently in Sacramento for the Orange County Business Council's
Leadership meeting to address Workforce Development, Infrastructure and Housing issues. Blake
will also be involved in group meetings with legislative leaders working on issues concerning the
wastewater industry.
Chair Anderson and General Manager Anderson have been selected to receive the 2005 Annual
Leadership Award by the Santa Ana Watershed Project Authority(SAWPA) and Santa Ana
Watershed Coalition (SAWC).
(6) REPORT OF THE GENERAL MANAGER
Executive Management Positions
Director of Technical Services, Dr. Robert Ghirelli, announced Jim Herberg will be Director of
Operations and Maintenance when Bob Ooten retires on July 7, 2005.
Applications for the Director of Finance position will be received until May 180.
Carbon Canyon Sewer Reolacement Project
Jim Herberg stated that there will be an informational item on certification of the Environmental
Impact Report(EIR)for the Carbon Canyon Sewer Replacement Project, Contract No. 2-24-1 at
the May 5,2005 PDC Committee meeting, and that certification of the EIR would on the May 25,
2005 Board Agenda. Jim invited Director Moore and Chair Anderson to attend the May 5, 2005
PDC Committee meeting because the project could potentially serve the proposed Aare Planned
Community located in Brea and north of Brea in Los Angeles County.
Helix Electric, Inc.
Orange County Sanitation District staff and the Board of Directors have been made aware of
allegations against Helix Electric, Inc.,a subcontractor named by the low bidder,J. F. Shea, for
project P2-66, Headwork replacement at Treatment Plant 2. Director of Engineering, David Ludwin,
informed that staff is investigating and evaluating information provided by the International
Brotherhood of Electrical Workers (IBEW),the Orange County Labor Management Cooperative
Trust, and Legal and Safety Employer Research (LASER). District staff will provide a
recommendation for consideration by the Board regarding this issue at the regular Board meeting in
May.
Book Page 6
Minutes of the Steering Committee
Page 3
April 27, 2005
GWRS Construction Status
Dr. Ghirelli gave a brief report on the resolution of the tunneling problem under 1-5 Freeway
where it crosses the Santa Ana River and the impact to the project budget. Director Cavecche
requested clarification on District's role in reviewing and approving sewering plans and
connection to the SARI. Mr. Ludwin will provide a report at May meeting on the Irvine Company
Mountain Park development.
Mike Markus, Orange County Water District (OCWD)Assistant General Manager,will provide a
GWRS Construction status report to the Board at tonight's meeting.
Jazz Semiconductor, Inc.
Following last years decision by the Board to change user fee calculations for industrial
pennittees,Jazz Semiconductor requested that they be°grandfathered° and not pay the
supplemental capacity charge. New information has been received concerning majority
ownership of Jazz by Conexant. Staff is reviewing this information and a recommendation will
be presented to the FAHR Committee in May at the direction of the Steering Committee for
consideration and recommendation to full board.
GWRS-NWRI Research Center
Dr. Ghirelli updated the committee on the proposed GWRS-NWRI Research Center, which will
house the membrane research and GWRS education programs. NWRI,which was asked to
develop an approach for funding the center using private financing, has presented a proposition
for start-up funding where NWRI, OCSD,and OCWD would provide$100,000 each for 3 years
as seed money for a capital funding outreach campaign to approach private companies and
foundations within Orange County. General Manager Anderson has asked Dr. Ghirelli to be the
District's point of contact for this endeavor.
OC Board of Supervisors Water Quality Stratecic Plan
The Orange County Board of Supervisors met last week to consider recommendations
submitted by the Water Quality Strategic Plan steering committee. The Board approved the
creation of three watershed committees covering North, Central and South County areas, to
develop specific projects to manage urban runoff and seek funding alternatives for these
projects. The committees would include elected officials from Orange County and each city in
the W MA, as well as elected officials from each water or sewer special district. County staff
would coordinate W MA activities and convene the meetings. Dr. Ghirelli noted that the
Sanitation District will need to reconvene the Urban Runoff Ad Hoc committee to determine our
participation in this effort.
Biosolids Update
Dr. Ghirelli reported that the Sanitation District has taken an oppose position on the SB 926 bill,
which would prohibit importation of biosolids into Kem County. Only 1%of Kern County's
agricultural land is cultivated with biosolids and SB 926 ignores the inter-reliance of counties on
one another. CASA and OCSD lobbyists are working to defeat the bill which will be heard on
May 2. General Manager Anderson may be asked to testify at the hearing.
District staff has scheduled a Biosolids tour for Directors and key staff on Friday, May 6, 2005 to
visit three biosolids processing sites located in the Chino Basin area.
Book Page 7
Minutes of the Steering Committee
Page 4
April 27, 2005
(7) REPORT OF GENERAL COUNSEL
General Counsel Bred Hogin did not make a report.
(8) DISCUSSION ITEMS (Items A-B)
A. The Agenda Items scheduled to be reviewed by the Board's working committees in May
were reviewed.
B. The agenda items scheduled to be presented to the Board at tonight's meeting
were reviewed.
(9) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, May 25. 2005 at 5 p.m.
The next Board Meeting is scheduled for Wednesday, May 25, 2005 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:00 p.m. in Closed Session, pursuant to Section 54956.9(b)to
discuss two items, and Section 54956.9 to discuss three items. Minutes of the Closed Session
are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the
Steering Committee have been prepared in accordance with Government Code Section
54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes
of Board and Committee Closed Meetings. A report of the recommended actions will be publicly
reported at the time the approved actions become final.
At 6:50 p.m., the Committee reconvened in regular session.
Book Page 8
Minutes of the Steering Committee
Page 5
April 27, 2005
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:50 p.m.
Submitted by:
Gail Garrett `
Steering Committee Secretary
H:be,NupeMel$hehp Lwmnpep'OIISLMd,Wee Fam.S.Ox
Book Page 9
STEERING COMMITTEE MeeangDate To ad.ofoo-.
0512 05
AGENDA REPORT Item Number Item Number
8(a)
Orange County Sanitation District
FROM: Lisa L. Tomko, Director of Human Resources
SUBJECT: OCSD POLICY ON EMPLOYMENT OF RETIRED EMPLOYEES
GENERAL MANAGER'S RECOMMENDATION
To provide information related to employment of retired employees.
SUMMARY
At the April 2005 Steering Committee Meeting, there was a discussion related to the OCSD
policy on post-employment contracts with retired employees. There may be a need in the future
for services of retiring EMT members.
The OCSD policy on employment of retired employees follows specific Human Resources
Policy B150.00 (Recruitment and Selection—Section 6.0 Exceptions), as well as specific
Orange County Employees Retirement System (OCERS) requirements. The following
summarizes each:
1. The General Manager may, with written approval of the Board Chair, employ a retired
employee on a part-time or as-needed basis. —HR Policy 13150.00
2. Compensation shall be at the same current hourly rate of the retired employee's position
classification, or if no such classification exists, at a rate not to exceed that paid for the
most comparable classification. —HR Policy B150.00
3. Re-employed retirees are not entitled to any benefits that are received by regular
employees unless they are re-employed on a full-time or part-time (working at least 20
hours per week) basis as reflected in Item#6.—HR Policy B150.00
4. If a former employee becomes employed by a business providing service to OCSD, the
former employee cannot perform work for OCSD for a period of one year after leaving
OCSD employment. — HR Policy B150.00
5. Restrictions within the Human Resources policy can be waived by the FAHR committee
on a case-by-case basis. —HR Policy B150.00
6. There is no interruption of retirement benefits if length of service in any one fiscal year
does not exceed 120 working days (960 hours).—OCERS Requirement
7. For employees who retire under an Early Retirement Incentive (ERI), there is no
interruption of retirement benefits if length of service in any one fiscal year does not
exceed 90 working days (720 hours). —OCERS Requirement
8. If re-employed on a full-time or part-time (working at least 20 hours per week) basis,
OCERS requirement has adopted Government Code Section 31680.4 and 31680.5,
which address retired OCERS members retuming to OCERS covered employment.
aeue: asoama Page 1
Book Page I I
The following requirements must be met before a retired OCERS member may return to
work on a full-time or part-time (working at least 20 hours per week) basis:
a. The member must contact OCERS and apply for active membership
reinstatement with the Board of Retirement.
b. The member must provide medical evidence that he or she is not incapacitated
for the duties assigned him or her.
c. The Board of Retirement must approve of the member's reinstatement.
Reinstatement into active membership will result in the suspension of the retired
member's allowance. The member will earn a second retirement allowance by paying a
contribution rate determined as if the member were first entering the system on the re-
employment dale.
Plan Sponsors (i.e., OCSD) must notify OCERS prior to the full-time or part-time
(working at least 20 hours per week)re-employment. OCERS staff will counsel the
member and assist the member in obtaining Retirement Board approval in hopes of
ensuring an orderly re-employment process.
OCSD follows well-established and defined policies in the re-employment of retired employees.
OCSD closely follows the OCERS guidelines to ensure the employee is protected against any
negative impact on their retirement benefits, as well as protecting OCSD from any ensuing
unforeseen impacts. As shown in the additional information section, OCSD has been successful
at re-employing retirees if necessary.
PRIOR COMMITTEEIBOARD ACTIONS
Resolution No. 83-177—Establishing District Policy regarding Part-time Employment of Retired
or Resigned Staff Members
Individual professional consulting agreements (see Additional Information section below)
PROJECT/CONTRACT COST SUMMARY
At this time, there is no cost information. If OCSD determines that the expertise of a retired
employee is needed, staff will keep the Board of Directors apprised of the number of re-hires
and the associated costs.
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
OCSD experience has been that re-hiring of a refired employee occurs when a particular
subject matter expert exits the organization or when a loss of specific technical skills is created
by a vacancy. The following are examples of retired employees that have been re-hired:
NOW: "M3 Page 2
Book Page 12
1. M. Heinz: rehired on a Limited-Term Employment Agreement working part-time (no more
than 20 hours a week)for a maximum six months. Was the lead of a specific research
group. Employee is now retired.
2. G. Pamson: rehired on a Limited-Tenn Employment Agreement working part-time (no
more than 20 hours a week)for a maximum of six months. Was the former head of the
laboratory. Employee is now retired.
3. G. Jones: rehired as a consultant on a sole source consultant agreement. Was the
subject matter expert regarding the DART program. Still serving as consultant.
4. T. Dawes: rehired on a professional consulting agreement; agreement expired.
5. E. Kizziah: rehired on a full-time basis following OCERS guidelines; employee is now
retired.
ALTERNATIVES
N/A
CEQA FINDINGS
NIA
ATTACHMENTS
Human Resources Policy B150.00 (Recruitment and Selection)
R&W:a W Page 3
Book Page 13
Orange County Policy Number: B150.00
Sanitation District Effective Date: March 23, 2005
Subject: RECRUITMENT AND SELECTION Supersedes: July 21, 2004
Approved by: Lisa L. Tomko
1.0 PURPOSE
1.1 The purpose of this policy is to establish uniform guidelines and procedures for
Orange County Sanitation District(OCSD)recruitment activities.
2.0 ORGANIZATIONAL UNITS AFFECTED
2.1 This policy applies to all OCSD departments,divisions, sections and employees.
3.0 DEFINITIONS
3.1 Recruitment is the process of attracting qualified individuals to apply for jobs that are
open within the organization,whether internal or external.
3.2 Internal recruitment means considering only present employees as applicants for job
openings within the organization.
3.3 Open recruitment means attracting applicants from outside the organization, as well
as internally to apply for job openings within the organization.
3.4 Planned Recruitment is the process of recruiting a candidate for a position held by an
existing OCSD employee who plans to retire or leave the agency.
3.5 Probationary Period- Initial as defined in applicable Memorandum of Understanding
(MOU) provisions, includes at least the first 6 months or 26 weeks of employment with
OCSD beginning with the date of hire. This period is regarded as an extension of the
hiring process, and provides an opportunity for both the employee and OCSD
management to assess,over a substantial period of time, whether or not the hiring
decision was appropriate. Employees,who have not yet successfully completed their
initial probationary period, serve"at-will'and may be released from employment
without cause or recourse to any appeal or grievance procedures.
3.6 Probationary Period- Promotional as defined in applicable MOU provisions,includes
at least the first 6 months or 120 days of employment with OCSD, beginning with the
effective date of promotion. This period is regarded as an extension of the selection
process, and provides an opportunity for both the employee and OCSD management
to assess, over a substantial period of time,whether or not the decision was
appropriate. "At-will'employees do not serve a promotional probationary period.
3.7 Probationary Period—Reassignment or Lateral Transfer as defined in applicable
MOU provisions, includes at least the first 26 weeks of employment with OCSD,
beginning with the effective date of the reassignment or lateral transfer. This period
provides an opportunity for both the employee and OCSD management to assess,
over a substantial period of time,whether or not the decision was appropriate.
Page I of 10
Book Page IS
I
I
3.8 Relative is any person related by one of the following familial relationships to any
employee at OCSD:spouse, mother, father, brother, sister,child, step child, step
parent, grandmother,grandfather,grandchild, cousin, aunt, uncle,mother-In-law, i
father-in-law, brother-in-law or sister-in-law.
4.0 POLICY I
4.1 OCSD is an Equal Opportunity Employer(EOE). OCSD does not discriminate on the
basis of race,religion,color,national origin,disability, pregnancy, martial status,age,
gender, sexual orientation,or participation in any protected class/activity. `
4.2 It Is OCSD's policy to provide nondiscriminatory, lawful,and consistent guidelines and
procedures to all recruitment processes,whether Internal or open.
5.0 PROCEDURE
5.1 PERSONNEL REQUISITION
5.1.1 A personnel requisition is the first step for the hiring manager/supervisor to
communicate staffing needs to the Human Resources Department. If the
recruitment requires testing(hands-on,written, essay,etc.)as part of the
recruitment process,the testing methods must be reviewed for validity and
reliability by the Human Resources Department prior to the initiation of a
personnel requisition.
5.1.2 The hiring manager/supervisor completes the personnel requisition and
receives the appropriate signatures required before sending it to the Human
Resources Department.
5.1.3 The recruiter reviews the requisition to make sure the qualifications are
appropriate for the position. If changes are necessary, the recruiter will work
with the appropriate manager/supervisor.
5.2 EMPLOYMENT OPPORTUNITY BULLETINS/POSTINGS
5.2.1 The recruiter prepares the employment opportunity bulletin, also known as a
posting. Each posting will include the following Information:
• Wage range
• Department
• Brief job description
• Required qualifications
• Desired qualifications
• Posting/closing dates
• Procedure for applying
• Brief benefits overview
5.2.2 The recruiter provides the draft posting to the hiring manager/supervisor for
approval.
5.2.3 Upon approval, all job postings for Student Intem and management positions
may be advertised as an open recruitment(internal and external)at the
beginning of the recruitment process. All other job postings shall be
advertised as internal recruitments for ten business days unless authorized by
the Director of Human Resources,or designee. During the internal posting
Page 2 of 10
Book Page 16
process, if there is at least one internal applicant and he/she meets the
minimum qualifications for the position, that applicant will be interviewed. If
an Internal applicant is not selected or if there are no internal applicants,the
position shall be advertised as an external recruitment.
5.2.4 Internal job opportunities will be posted to the intranet which is accessible to
all OCSD employees.
5.2.5 Internal Job Announcement Notifications are sent via e-mail to all OCSD
employees for internal and external recruitments.
5.3 ADVERTISING
5.3.1 Advertising for positions at OCSD ensures positions are filled with the best-
qualified candidate for the job. OCSD shall make every reasonable effort to
advertise external positions to all segments of the public to ensure EOE
guidelines are followed.
5.3.2 All positions are advertised on the Internet and may be posted in other media
when deemed appropriate. Technical and hard-to-fill positions are advertised
on trade specific websites.
5.3.3 Trade magazines and other forms of advertising may be used for hard-to-fill
or specialized positions.
5.4 APPLICANT SCREENING
5.4.1 Applications and resumes shall only be accepted electronically after March
2005.All other application material will be accepted at the interview process.
Unsolicited application material will not be accepted at anytime.
5.4.2 Once an application and/or resume is received and reviewed, it will only be
selected for further consideration if the minimum job requirements for the
open position are met.
5.4.3 The hiring manager/supervisor is given access to files on the online
application program pertinent to the job opening for which the manager
submitted a personnel requisition. The manager may review applications that
meet the minimum qualifications to determine which candidates may be
interviewed.
5.4.4 All materials (e.g., applications, resumes, interviewer notes, Interview
packets,packets,etc.)submitted by applicants/candidates during the
interview process are confidential and are considered OCSO property and
must be returned to the Human Resources Department upon completion of
the hiring process. All recruitment files are maintained by OCSD in
accordance with established record keeping guidelines.
5.5 INTERVIEW PROCESS
5.5.1 The interview panel members are selected along with the interview date(s).
Applicants are scheduled, interview questions are prepared,and the interview
panel conducts the actual interview.
5.5.2 The recruiter and the hiring supervisor work together to select the interview
panel. However,the recruiter makes the final decision to ensure consistency.
Page 3 of 10
Book Page 17
The ideal interview panel will include the hiring supervisor,one employee
within the department,two individuals outside the department, and the
recruiter, or another member of the Human Resources Department.
Normally, subordinates within the hiring department are not Included In the
interview panel.
5.5.3 The recruiter and the hiring manager work together to establish a set of
questions for the candidates.
5.5.4 The recruiter prepares interview packets and distributes them to the interview
panel. Packets include:
• An overview of the Interview process
• A copy of the interview schedule
• A copy of the employment bulletin opportunitylposting
• Copies of candidate applications
• Interview questions and evaluation forms for each candidate
5.5.5 The interview panel will meet at least one half hour before the interview. The
panel will finalize the Interview questions that are recommended by the hiring
supervisor and the recruiter. The panel may add or delete questions. The
panel will gain an understanding from the hiring supervisor about the criteria
with which to select the ideal candidate, and adopt the appropriate criteria.
5.5.6 The recruiter facilitates the interview process.When interviews are
completed, the interview panel members evaluate each candidate
interviewed. The top three candidates are identified and ranked in order of
preference based on the criteria established prior to the interview.The
recruiter collects the documentation at the end of the interview process.
5.5.7 The final candidate is selected from the lop three candidates when a majority
decision is reached. If a majority decision cannot be reached,the General
Manager or designee will make the final determination based on the input of
the hiring supervisor,the panel, and the Human Resources Department. If a
majority decision is reached, and the hiring supervisor does not agree with the
final decision, he or she may appeal for a final decision from the General
Manager or designee.
5.6 RECRUITMENT APPEALS PROCESS
5.6.1 Employees should bring recruitment process and decision-making issues to
the attention of the Human Resources Manager as soon as possible. The
manager will review the issue and provide a written response within five
business days from the issue notification date.
5.6.2 If the issue is not resolved to the employee's satisfaction, the employee may
file a written statement concerning the problem to the Director of Human
Resources within ten business days of receipt of the manager's decision.
Upon request by either party,a meeting may be held to discuss the issue and
establish remedies.
5.6.3 The employee will be provided a written response from the Director of Human
Resources,or designee,within ten business days after their statement is
received. The decision of the Director of Human Resources, or designee, is
final(see policy F50.00, Problem Solving Procedure and F60.00, Grievance
Procedure),
Page 4 of 10
Book Page 18
5.6A Time limits may be extended for cause upon mutual consent of the parties.
5.7 EMPL OYMENT OFFERS
5.7.1 The recruiter and hiring supervisor determine an appropriate starting salary
for all candidates, except those designated as"at-will' employees, based on a
Salary Offer Analysis. This analysis will include the applicant's:
• Qualifications
• Years of experience
• Educational background
• Salary history
• Parity within the department
5.7.2 The Human Resources Compensation Analyst reviews the recommended
salary, and approves or makes additional recommendations.All salary offers
that are either at or beyond step 4 of the range will require the approval of the
Director of HR, or designee. Under no circumstances should panel
members(excluding the Human Resources representative)or any other
OCSD employee discuss salary offers with candidates or make
promises of any kind. Human Resources staff are the only employees
authorized to engage in salary discussions with job candidates.
5.7.3 The recruiter completes a status change form for the candidate and initiates
the background investigation. Background investigation results are provided
to the candidate by OCSD's background screening firm.
5.7.4 When the status change form is approved, the recruiter makes a verbal
employment offer to the candidate,which is contingent upon results of a
background investigation, pre-employment physical and drug screening.
Upon acceptance of the employment offer,the recruiter sends regret letters to
unsuccessful candidates. Internal candidates are contacted personally prior
to receiving regret letters.
5.7.5 The recruiter schedules the pre-employment physical and drug screen for the
candidate,works with the supervisor to establish a potential start date and
prepares a formal offer letter for the candidate.
5.7.6 When the recruiter(or designee)has cieared the background investigation,
preemployment physical and drug screening results,the applicant will be
contacted to confirm the employment offer.
5.7.7 The recruiter coordinates the candidate's start date.
5.7.8 In the event that a candidate is selected and voluntarily or involuntarily
vacates the position prior to completing the required six month probationary
period,the Human Resources Department,at the request of the hiring
manager, may exercise the option to extend an offer to the second candidate
from the original interview process.
5.8 PLANNED RECRUITMENT
5.8.1 In instances where an existing OCSD employee plans to retire or leave the
agency, the Department Head may request to initiate the planned recruitment
process by notifying the Director of HR,or designee. If approved,the Human
Page 5 of 10
Book Page 19
Resources Department shall begin the recruitment process for the anticipated
vacancy using the internal recruitment process. The Human Resources
Department must have a minimum of six months notice to consider a planned
recruitment,a signed memo from the existing OCSD employee stating his/her
retirement or leave dale,and at least one budgeted but vacant position that
OCSD can borrow from.
5.8.2 The Planned Recruitment process will be initiated,as scheduling permits,
prior to the individual leaving OCSD in order to allow for an adequate amount
of cross training.
5.8.3 If a candidate is selected from the internal recruitment process, the candidate
shall remain in his/her existing position with the same salary and benefits
while cross-training in the new position as scheduling permits.
5.8.4 The candidate shall assume the salary, benefits and full range of duties of the
vacant position the first business day that the position is vacant. The position
used to initiate the planned recruitment will then be returned to the'pool"
within the Division 540 full-time equivalent(FTE)budget for use with other
planned recruitments.
6.8.5 The dale the candidate assumes the vacant position shall be the first day of
the candidate's six-month probationary period. The six-month probationary
period will be utilized as an opportunity for the candidate and OCSD
management to assess whether or not the decision was appropriate. The
candidate may be returned to his/her previous position if the decision is
determined to be inappropriate.
5.8.6 If a candidate is not selected from the internal recruitment process,the
position will be posted for external candidates immediately to ensure an
adequate amount of time for cross-training.
6.0 EXCEPTIONS
6.1 EMPLOYMENT OF FORMER EMPLOYEES
6.1.1 Employment of former employees for full-time equivalent or part-time
positions shall be subject to and conducted in accordance with this policy.
6.1.2 Employment of a former employee is subject to the approval of the General
Manager and the Director of Human Resources.
6.1.3 In all cases, approval of the General Manager and the Director of Human
Resources shall be received prior to an offer of employment to a former
employee.
6.1.4 OCSD policy prohibits the rehire of former full-time,regular employees or"at-
will'employees who:were terminated for workplace misconduct; resigned
while charges were pending against the employee; resigned while serving a
suspension;failed to provide two weeks written notice in advance of
resignation depending upon employment status, unless approved by the
Director of Human Resources,or designee; or failed to return to work
following an absence without leave of 40 consecutive work hours without
notifying the immediate supervisor or the Human Resources Department with
an acceptable reason for their absence.
Page 6 of 10
Book Page 20
6.1.5 If any former employee commences doing business wherein the employee,
his/her spouse, or members of his/her immediate family are sole proprietors,
or majority or controlling shareholders or owners of a corporation,partnership
or other business entity,such business shall not be retained as an
independent contractor or consultant to provide service directly to OCSD for a
period of one year after leaving OCSD's employment. Thereafter, said
business entity shall be allowed to contract with OCSD upon compliance with
all resolutions and regulations of OCSD then in effect, relating to the
procurement of services.
6.1.6 If any former employee becomes employed by any firm or business entity in
which the former employee,his/her spouse or members of his/her Immediate
family own less than the majority or controlling interest in said entity,said
entity shall not be prohibited from contracting with the OCSD. However, the
former employee shall not perform work on OCSD projects for a period of one
year after leaving OCSD employment; nor shall such former employee
contact OCSD officers or employees for the purpose of attempting to
influence any OCSD decision,including but not limited to,the award of
contract, issuance of permits,or compromise of administrative civil penalties,
for a like period of one year. Said services shall be obtained only in
accordance with all rules and procedures of OCSD relating to procurement.
6.1.7 Any OCSD employee who receives an offer of employment or a request to
discuss potential employment from any person or business entity performing
services for OCSD shall report such contact to his or her immediate
supervisor,who shall decide whether any change in assignment is necessary
or appropriate while the offer or discussions are pending.
6.1.8 The prohibitions of this policy may be waived by the Finance,Administration
and Human Resources Committee of the Boards of Directors if,on a case-by.
case basis, it is determined to be in the best interests of OCSD to do so.
6.1.9 All former employees who are rehired will be placed on an initial probationary
period as defined in this policy. All prior service with OCSD will not be
counted for accrual purposes including, but not limited to, leaves of absence
and seniority.
6.2 RE-EMPLOYMENT OF OCSD RE77RED EMPLOYEES
6.2.1 The General Manager may,with the written approval of the Board Chair,
employ on an as-needed basis, a former employee retired from OCSD when
the individual possesses knowledge and expertise of unique and particular
benefit to OCSD. The length of service performed in any one year shall be
limited in accordance with the provisions prescribed by the Orange County
Employees' Retirement System(currently 120-day maximum).
6.2.2 As-needed service, by a former employee retired from OCSD,shall be
compensated at the same current hourly rate of the retired employee's
position classification, or if no such classification exists,at a rate not to
exceed that paid for the most comparable classification. The retired
employee shall not be entitled to receive any benefits otherwise payable to
OCSD employees. In the event any employment under this provision involves
work assignments outside of Orange County,the current expense
reimbursement policy established for regular employees will apply.
Page 7 of 10
Book Page 21
1'
6.2.3 On occasion, OCSD may offer an early retirement Incentive to staff under
economic conditions in which it is deemed necessary. Employees who select
an early retirement incentive offered by OCSD may not be eligible for rehire.
6.3 EMPLOYMENT OF RELATIVES
6.3.1 Except as otherwise provided by law, no employee, prospective employee or
applicant shall be denied employment or benefits of employment solely on the
basis of his or her familial relationship with an employee of the agency or a
member of the Board of Directors.
6.3.2 OCSD will make reasonable efforts to assign job duties to eliminate any
potential for an adverse impact on supervision, safely, security or morale,or
potential conflicts of Interest.
6.4 LATERAL TRANSFERS
6.4.1 Employees may request a lateral transfer to a budgeted vacant position within
the same classification of another department. For a lateral transfer to be
considered, the employee must have demonstrated satisfactory performance
within the last six months of the request and have no pending disciplinary
action.The lateral transfer must be of benefit to OCSD.
6.4.2 Employees who wish to be considered for a lateral transfer shall notify the
Human Resources Department in writing of their intent prior to recruitment of
the budgeted position. Employees who are Interested in a lateral transfer, but
are unaware of any budgeted vacant positions within the same classification,
may contact the Human Resources Department. The employee's written
Intent must be approved by any affected department head and the Director of
Human Resources. In the event a transfer is approved and accepted by the
employee,the department from which the employee is transferring may
determine the effective date based upon operational requirements and a
reasonable period of time to acquire a suitable replacement.
6.4.3 Lateral transfers do not normally Involve increased levels of duties and
responsibilities,or otherwise qualify as promotions, and therefore do not
involve salary adjustments.
6.4.4 In the event an adjustment appears warranted based on extenuating
circumstances, the adjustment must have written approval from the
department head prior to being extended to the employee.
7.0 PROVISIONS AND CONDITIONS
7.1 The interview process for Student Intern positions shall be an abbreviated version of
the process outlined in section 5.5 and will be administered by the appropriate division
manager/supervisor and a Human Resources representative.
7.2 OCSD's Board of Directors must approve unbudgeted positions for new hires or
promotions before any internal or open recruitment effort Is Initiated.
7.3 Hiring an Individual into a budgeted position requires the approval of the Department
Head and General Manager.
7.4 Promoting an individual into a budgeted position requires the approval of the Division
Manager, Department Head or General Manager.
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7.5 OCSD retains the right to refuse to place a relative under the direct supervision of an
OCSD employee where such has a potential for creating an adverse impact on
supervision, safety,security or morale.
7.6 OCSD retains the right to refuse to place relatives in the same department, division,or
facility where such has a potential for creating an adverse impact on supervision.
safety, security or morale,or involves potential conflicts of interest.
7.7 Employees on Performance Improvement Plans are not eligible for promotional
opportunities.
7.8 INITIAL PROBATIONARY PERIOD
7.8.1 Unless designated as an'at-will" Executive Management Team (EMT)
member or Student Intern, all new employees and employees who are
reassigned or laterally transferred serve a probationary period. In accordance
with applicable MOUs and policies, the probationary period begins with the
date of hire, reassignment, or transfer and extends to at least the first day of
the pay period following twenty-six weeks of employment without a break in
service. For new employees, this probationary period is regarded as an
extension of the hiring process,and provides an opportunity for both the
employee and OCSD's management to assess, over a substantial period of
time,whether or not the hiring decision was appropriate and resulted in a
relationship that adequately meets the needs of both the individual and
OCSD.
7.8.2 The probationary period may be extended by mutual agreement between
OCSD and the employee,prior to the expiration of the probationary period.
An employee's probationary period may be extended when there is a need to
further assess the individual's abilities to satisfactorily perform the duties
required for their job classification. Probationary employees maybe released
by OCSD at any time during the probationary period (including any extension)
without cause or reason.
7.8.3 A probationary employee's work performance is closely monitored during this
period to ensure that the employee understands the duties, responsibilities
and management expectations of the position, and to allow an opportunity for
the supervisor or manager to provide proper direction and guidance.
Employees who do not demonstrate the potential for meeting performance
expectations for their position within a reasonable period of time may be
released prior to the completion of the Probationary Period. Probationary
employees shall serve at the will of OCSD during this period. In the event of
release of a probationary employee,the employee shall not be entitled to
receive any severance pay.
7.9 PROMOTIONAL PROBATIONARY PERIOD
7.9.1 All promoted employees, except those designated as"at-will"employees,
shall serve a promotional probationary period lasting at least 120 days or 6-
months,depending upon the applicable MOU provisions, beginning with the
effective date of promotion. This period is regarded as an extension of the
selection process, and provides an opportunity for both the employee and
OCSD management to assess, over a substantial period of time,whether or
not the decision was appropriate.
Page 9 of 10
Book Page 23
7.10 REFERENCECHECKS
7.10.1 Employment with OCSD is contingent upon a pre-employment screening
process which includes a physical examination,drug/alcohol test and
background investigation. Candidates must also be able to provide
documentation authorizing their legal right to work in the United States as per
the Immigration Reform and Control Act of 1986.
7.102 OCSD may verify information contained in the job application of a prospective
employee with the prospective employee's authorization.
7.10.3 Inquiries to OCSD employees regarding reference or employment verification
checks of former or present employees shall be discussed with or referred to
Human Resources prior to any response.
8.0 RELATED DOCUMENTS
8.1 OCSD Student Intem Program guidelines
8.2 Policy 8160.00, EMT Recruitment
8.3 Policy F50.00, Problem Solving Procedure
8.4 Policy F60.00, Grievance Procedure
8.5 Policy C180.00,At-Will Policy
8.6 Local 501, Operations and Maintenance Unit MOU
8.7 Administrative and Clerical Unit MOU
8.8 Engineering Unit MOU
8.9 Technical Services Unit MOU
8.10 Professional Group MOU
8.11 Supervisor Group MOU
Page 10 of 10
Book Page 24
STEERING COMMITTEE Meeting Date TO ed.of Dir.
5/25ios
AGENDA REPORT Item Numbe Item Number
8(
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: June 2005 Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for review by the Working
Committees in June 2005
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough to
make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in June 2005:
OMTS Committee: 1. Consider Janitorial Contract Extension
2. Consider EnerTech Contract
PDC Committee: 1. Ratify Change Order No. 6 to Job No. J-77, Effluent Pump
Station Annex
2. Approve Amendment No. 7 to PSA for Job No. P2-66,
Headworks Replacement at Plant No. 2
3. Approve Amendment No. 3 to PSA for Job. No. J-71-8,
Rehabilitation of Odor Control Facilities
4. Approve Amendment No. 5 to PSA for Job No. J-79, Air Quality
Improvements
5. Approve Amendment No. 7 to PSA for Job No. J-33-1A, Standby
Power and Electrical Reliability
6. Approve Amendment No. 2 to PSA for Job No. 1-10.
Replacement of the Ellis Avenue Pump Station
7. Approve Amendment No.4 to PSA for Job No. 131-82, Activated
Sludge Plant Rehabilitation
8. Approve PSA for Job No. P2-79, Gas Compressor Redundancy
9. Authorize Staff to Enter into a Blanket Order Agreement for
Specification No. SS-2005-225BD for Value Engineering Studies
FAHR Committee: 1. Consider 2005-06 Budgets
2. Consider Renew Excess Workers' Comp, General Liability Ins,
Boiler& Machinery, All-Risk Property Insurances
3. Consider General Manager Approved Purchases
Book Page 25
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CECIA FINDINGS
Not a project.
ATTACHMENTS
NA
99
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ae.�a arzo9e Page 2
Book Pa_c ^_G
STEERING COMMITTEE Meating Date To Bd.of Dir.
s/is/as
AGENDA REPORT IemNumbe Item Number
a(
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: Agenda Items for Consideration by the Board
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for consideration by the Board
at its May 25, 2005 meeting.
SUMMARY
Staff routinely prepares for the Steering Committee lists of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Board at the May 25, 2005
meeting:
CONSENT CALENDAR
10. Consideration of motion to approve all agenda items appearing on the Consent
Calendar not specifically removed from same, as follows:
a. (1) Receive and file petition from Dominic Walsh requesting annexation of
1.55 acres to Orange County Sanitation District in the vicinity of Skyline
Drive and Reservoir Road, in an unincorporated area of Orange County;
and,
(2)Adopt Resolution No. OCSD 05-09, authorizing initiation of
proceedings to annex said territory to OCSD (Proposed Annexation No.
OCSD-48—Walsh Annexation).
b. (1) Receive and file petitions requesting annexation of 7.13 acres to Orange
County Sanitation District in the vicinity of Lemon Heights Drive and Vista Del
Lego, in an unincorporated area of Orange County;
(2)Authorize the General Manager to execute a Reimbursement Agreement,
approved as to form by General Counsel; and,
(3)Adopt Resolution No. OCSD 05-10, authorizing initiation of proceedings to
annex said territory to OCSD (Proposed Annexation No. OCSD- 51 -
Knudson Annexation).
Book Page 27
C. Ratify approval of Amendment No. 1 to the Professional Service
Consultant Agreement with GHD LLC, to provide a no-cost time extension
for Asset Management Services, Job No. SP-68-02, for a two-month
period from April 2005 to July 1, 2005.
d. Receive and file Summons and Complaint, Southern California Edison
Corporation v. Orange County Sanitation District, at al, Orange County
Superior Court Case No. 05CC05776, re Complaint for Property Damage;
and authorize the General Counsel to appear and defend the interests of
the District.
e. Approve an encroachment permit with the City of Orange to cross an
existing District sewer on the Santa Ana River Road, at the intersection of
Lincoln Avenue and Santa Ana River Road, in a form approved by
General Counsel.
f. Receive and file Staff Report re Bushard Trunk Sewer, Job No. 1-2-4, re:
geotechnical investigation by Geomatrix Consultants, Inc..
g. Adopt Resolution No. OCSD 05-11, declaring Opposition to Senate Bill
926 (Florez)— Biosolids Management.
END OF CONSENT CALENDAR
11. Consideration of items deleted from Consent Calendar, if any.
COMMITTEE REPORTS AND RECOMMENDED ACTIONS
12. STEERING COMMITTEE
Consent Calendar
a. Order draft Steering Committee Minutes for the meeting held on April 27,
2005, to be filed.
Non-Consent Calendar
b. Review and consideration of agenda items considered by the Steering
Committee re the May 25, 2005 meeting.
C. Consideration of items deleted from Steering Committee Consent
Calendar, if any.
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Book Page 28
13. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE
(OMTS)
OMTS Consent Calendar
a. Order draft Operations, Maintenance and Technical Services Committee
Minutes for the meeting held on May 4, 2005,to be filed.
b. (1) Approve Change Order No. 1 to Purchase Order 101966-OB issued to
Cardlock Fuel Systems, Inc. dba SC Fuels for $70,000, to fuel District
fixed and mobile equipment, increasing the contract amount from
$180,000 to $250,000 for the period ending June 30, 2005; and,
(2) Approve Change Order No. 2 to Purchase Order 101966-OB with
Cardlock Fuel Systems, Inc. dba SC Fuels for a $100,000 increase for the
purchase of fuel for fixed and mobile equipment for an annual amount of
$280,000 for the period July 1, 2005 through June 30, 2006, with a 10%
contingency for the two remaining renewal periods.
C. Approve Amendment No. 1 to the Professional Service Agreement with
J.R. Filanc Construction Company, Inc., providing for additional
construction services for Pump Station Valve Replacement (Rocky Point,
Westside and Yorba Linda), Specification No. E-2002-105, for an
additional amount of$8,603.38, increasing the total amount not to exceed
$116,954.38.
d. (1) Approve Change Order No. 3 to the contract issued to Pioneer
Americas, Inc. for Purchase of Bleach, Specification No. C-2002-9813D,
Purchase Order 101334-OB, for a unit rate increase of$.1724 per gallon,
for a total unit price of$.6712 per gallon, including sales tax and delivery,
effective June 1, 2005, through August 10, 2005; for an estimated
increase of$277,550 increasing the estimated total amount to $5,444,550;
and,
(2)Approve Change Order No. 4 to the contract issued to Pioneer
Americas, Inc. for Purchase of Bleach, Specification No. C-2002-9813D,for
a total unit price of$.6712 per gallon, including sales tax and delivery for
an estimated annual cost of$6,000,000 for a one-year period effective
August 11, 2005 through August 10, 2006.
e. Award a contract to Basic Chemical Solutions, LLC, for the Purchase of
Sodium Hydroxide (NaOH) (Caustic Soda)25% and 50% Solution,
Specification No. C-2005-220BD, for the period July 1, 2005 through June
30, 2006 for a unit price for the 25% sodium hydroxide solution of$418
per dry ton plus freight of$47.92 per dry ton, and for the unit price for the
50% sodium hydroxide solution of$408 per dry ton plus freight of$23.96
per dry ton, plus state sales tax for both solutions for an estimated amount
of$485,000 with four one-year renewal options and a 10% annual unit
cost escalation, if needed.
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Book Page 29
OMTS Non-Consent Calendar
f. Consideration of items deleted from OMTS Committee Consent Calendar,
if any
14. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC)
PDC Consent Calendar
a. Order draft Planning, Design and Construction Committee Minutes for the
meeting held on May 5, 2005 to be filed. (Minutes to be distributed at
05125105 Board Meeting.)
b. (1) Approve a budget increase of $225,000 for Plant Nos. 1 and 2
Facilities Modifications for Odor Control, Job No. J-71-3, for a total budget
of$3,979,609;
(2) Ratify Change Order No. 5 for Plant Nos. 1 and 2 Facilities
Modifications for Odor Control, Job No. J-71-3, with J.F. Shea
Construction, Inc., authorizing an addition of$108,980, and 199 calendar
days, increasing the total contract amount to $2,357,425; and,
(3) Accept Plant Nos. 1 and 2 Facilities Modifications for Odor Control, Job
No. J-71-3, as complete, and approve the Final Closeout Agreement.
C. Ratify Change Order No. 11 for Area Classification Study Implementation
Plan, Plant Nos. 1 and 2, Job No. J-35-2, with J.F. Shea Construction,
Inc., authorizing an addition of$349,285, increasing the total contract
amount to $16,795,121.
d. Ratify Change Order No. 5 to Secondary Treatment Facilities Process
Upgrades at Plant No. 2, Job No. P2-47-3, with Morrow-Meadows
Corporation, authorizing an addition of$95,602, increasing the total
contract amount to $5,885,039.
e. Ratify Change Order No. 20 to Primary Clarifiers 16-31 and Related
Facilities, Job No. P1-37, with Margate Construction, authorizing an
addition of$84,955 and 28 calendar days, increasing the total contract
amount to $71,608,092.
f. Ratify Change Order No. 1 to HVAC Replacement for Operations Center
at Plant No. 2, Job No. FE02-62, with Bon Air, Inc., authorizing an addition
of$19,708, increasing the total contract amount to $211,708.
g. Ratify Change Order No. 1 to Sump Pump Addition to Air Jumper Lines at
Plant No. 1, Job No. SP2000-26, with Margate Construction, Inc.,
authorizing an addition of$62,234 and 14 calendar days, increasing the
total contract amount to $239,444.
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a .xa_ �za9a Page 4
Book Page 30
h. Approve Amendment No. 1 to the Professional Services Agreement with
Ninyo& Moore Geotechnical and Environmental Sciences Consultants to
provide additional funds for materials testing, inspection, and geotechnical
engineering services, Specification No. PSA-2003-175,for Fiscal Year
(FY)2004/2005 for an additional amount not to exceed $40,000.
i. Approve Amendment No. 1 to the Professional Services Agreements with
Geo-Matrix Consultants Inc., Kleinfelder Inc., and Smith-Emery
Laboratories, and Amendment No. 2 to the Professional Services
Agreements with Ninyo & Moore Geotechnical and Environmental
Sciences Consultants to provide for materials testing, inspection, and
geotechnical engineering services, Specification No. PSA-2003-175, for a
one-year period for an amount not to exceed $200,000 for each
agreement ($800,000 total).
j. Approve Amendment No. 1 to the Professional Services Agreement with
Bush & Associates Inc. to provide additional funds for Surveying Services,
Specification No. PSA-2003-176, for Fiscal Year (FY)2004/2005 for an
additional amount not to exceed $50,000.
k. Approve Amendment No. 1 to the Professional Services Agreements with
Forkert Engineering & Surveying, Inc., MDS Consulting, RBF Consulting,
and Amendment No. 2 to the Professional Services Agreement with Bush
& Associates Inc. to provide for surveying services for capital projects,
Specification No. PSA-2003-176, for a one-year period for an amount not
to exceed $200,000 for each agreement ($800,000 total).
I. Approve Amendment No. 2 to the Professional Services Agreement with
Electrical Reliability Services, Inc. and Amendment No. 1 to Professional
Services Agreement with Hampton-Tedder Electric Inc. to provide for
electrical acceptance testing services, Specification No. PSA-2003-177,
for a one-year period for an amount not to exceed $150,000 for each
agreement ($300,000 total).
M. Approve a sole source Professional Services Agreement with M.J. Schiff&
Associates, providing for engineering services for Interplant Gas Line
Rehabilitation, Job No. J-106, for an amount not to exceed $138,379.
n. Ratify Change Order No. 4 to Trickling Filter Rehabilitation and New
Clarifiers, Job No. P1-76, with J.R. Filanc Construction Company, Inc.,
authorizing an addition of$356,962 increasing the total contract amount to
$33,432,815.
0. Approve Amendment No. 4 to Professional Services Agreement with Lee
& Ro, Inc., providing for additional design engineering services for
Replacement of the Bitter Point Pump Station, Contract No. 5-49;
Replacement of the Rocky Point Pump Station, Contract No. 5-50;
Rehabilitation of the 14" Street Pump Station, Contract No. 5-51; and
H e�a "m� g commeeuoosmmsms uaau W"mn rj c
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Book Page 31
Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, for an
additional amount of$553,312, increasing the total amount not to exceed
$3,463,500.
P. Approve Amendment No. 5 to the Professional Services Agreement with
Integrated Program Management Consultants, a joint venture of Parsons
Infrastructure & Technology Group, Inc. and CH21M Hill, Inc., authorizing:
(1) Establish an amount not to exceed $15,585,558 for year four (FY
2005/06) of the five year contract; and,
(2) Increase the total amount of the five year contract to an amount not to
exceed $45,092,383.
PDC Non-Consent Calendar
q. Approve Professional Services Agreement with HDR, Inc., providing for
engineering services, for Sludge Dewatering and Odor Control at Plant
No. 1, Job No. P1-101, for an amount not to exceed $11,129,576.
r. Consideration of items deleted from PDC Committee Consent Calendar, if
any
15. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
(FAHR)
FAHR Consent Calendar
a. Order draft Finance, Administration and Human Resources Committee
Minutes for the meeting held on May 11, 2005 to be filed. (Minutes to be
distributed at 05/25/05 Board Meeting.)
b. Receive and file Treasurer's Report for the month of April 2005.
C. Receive and file SWAP Report for the quarter ended March 31, 2005.
d. Receive and file the 2004/05 Third Quarter Financial Report for the period
ending March 31, 2005.
e. Receive and file Quarterly Investment Management Program Report for
the period January 1, 2005 through March 31, 2005.
FAHR Non-Consent Calendar
f. Consideration of items deleted from FAHR Committee Consent Calendar,
if any.
HVOP Wda� e-n9fll'nlbeVroSLSVlu5 W1 Of IC ANY ElOfd'uTdoc
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Book Page 32
16. GWR SYSTEM STEERING COMMITTEE (GWRSSC)
GWRSSC Consent Calendar
a. Order Joint Groundwater Replenishment System Steering Committee
Minutes for the meeting held on April 11, 2005 to be filed.
GWRSSC Non-Consent Calendar
b. Consideration of items deleted from GWRSSC Consent Calendar, if any.
NON-CONSENT CALENDAR
17. NOTE: At the discretion of the Chair, this item may be moved to an earlier
point in the agenda to accommodate members of the public.
(1) Approve Plans and Specifications for Headworks Replacement at Plant No.
2, Job No. P2-66, on file at the office of the Board Secretary;
(2)Approve Addenda 1 through 8 to the Plans and Specifications;
(3) Receive and file bid tabulation and recommendation;
(4) Receive and File Staff Report re: Staff Evaluation of Allegations Regarding
Helix Electric, Inc.; and,
(5)Award a construction contract to J.F. Shea Construction, Inc. for Headworks
Replacement at Plant No. 2, Job No. P2-66, for an amount not to exceed
$192,296,073.
18. Adopt Resolution No. OCSD 05-12, Certifying the Final Environmental Impact
Report for Implementation of the Ellis Avenue Pump Station Replacement
Project, Job No. 1-10, prepared by Environmental Science Associates; Making
Certain Findings Relating to Environmental Effects of Alternative A identified in
the Final Environmental Impact Report; Adopting a Statement of Overriding
Considerations; Adopting a Mitigation Monitoring and Reporting Program; and
Approving the Ellis Avenue Pump Station Replacement Project (Alternative A),
Job No. 1-10.
19. Adopt Resolution No. OCSD 05-13, Certifying the Subsequent Environmental
Impact Report for the Secondary Treatment and Plant Improvement Project, Job
No. J-40-10, prepared by Environmental Science Associates; Making Certain
Findings Relating to Environmental Effects identified in the Subsequent
Environmental Impact Report; Adopting a Statement of Overriding
Considerations; Adopting a Mitigation Monitoring and Reporting Program; and
Approving the Secondary Treatment and Plant Improvement Project, Job No. J-
40-10.
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Book Page 33
20. Adopt Resolution No. OCSD 05-14, Certifying the Final Environmental Impact Report
for Implementation of the Carbon Canyon Dam Sewer Pipeline Project, Contract No.
2-24-1, prepared by RBF Consulting; Making Certain Findings Relating to
Environmental Effects Identified in the Final Environmental Impact Report; Adopting a
Mitigation Monitoring and Reporting Program; and Approving the Expanded Service
Area Option of the Carbon Canyon Dam Sewer Pipeline Project.
21. Adopt Resolution No. OCSD 05-15, Certifying the Initial Study/Negative
Declaration for the Westside Pump Station Rehabilitation Project, Contract No. 3-
52, prepared by CH2MHill, and approving the Westside Pump Station
Rehabilitation Project, Contract No. 3-52.
22. Adopt Ordinance No. OCSD-26, An Ordinance of the Board of Directors of
Orange County Sanitation District Establishing Sanitary Sewer Service Charges;
Establishing Capital Facilities Capacity Charges; Adopting Miscellaneous
Charges and Fees Relating to Industrial Charges, Source Control Permittees and
Wastehaulers, and Repealing Ordinance No. OCSD-24:
Adopting Revised Table A re Single and Multi-Family Residential Rates, Revised
Table B re Property Use Classifications for Commercial or Industrial Users. and
Revised Table E re Administrative Fees and Charges Relating to Permittees, and
Reaffirming All Other Charges
a. Open meeting
1. Receive and file written comments, if any
2. Verbal reports of staff
3. Directors' questions
4. Public comments
b. Close meeting
C. Discussion by Board of Directors
d. Recommended actions:
1. Motion to read Ordinance No. OCSD-26 by title only and waive
reading of said entire ordinance. (The waiver of the reading of the
entire ordinance must be adopted by a unanimous vote of Directors
present.)
2. Motion to adopt Ordinance No. OCSD-26, An Ordinance of the
Board of Directors of Orange County Sanitation District Establishing
Sanitary Sewer Service Charges; Establishing Capital Facilities
Capacity Charges; Adopting Miscellaneous Charges and Fees
Relating to Industrial Charges, Source Control Permittees and
Wastehaulers, and Repealing Ordinance No. OCSD-24:
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Book Page 34
Adopting Revised Table A re Single and Multi-Family Residential
Rates, Revised Table B re Propertv Use Classifications for
Commercial or Industrial Users. and Revised Table E re
Administrative Fees and Charges Relating to Permittees. and
Reaffirming All Other Charges
21 Closed Session
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
99
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Page 9
Book Page 35
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, Califomia
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018