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HomeMy WebLinkAbout2005-04 MINUTES OF STEERING COMMITTEE MEETING Wednesday, April 27, 2005 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, April 27, 2005 at 5 p.m., in the DStricCs Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Bradley R. Hogin, General Counsel Steve Anderson, Chair Joe Forbath, Counsel Jim Ferryman, Vice Chair Randy Fuhrman Carolyn Cavecche, Chair, OMITS Committee Allen Shroma, Jazz Semiconductors Roy Moore, Chairman, FAHR Committee Tod Ridgeway, Chairman, PDC Committee STAFF PRESENT: Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Bob Ooten, Director of Operations and Maintenance Directors Absent: Carol Beekman, Director of Communications and Jim Silva, County Supervisor Administrative Services Gail Garrett, Committee Secretary Jim Herberg, Manager, Engineering Planning Group Mike Moore, Environmental Compliance & Manager Sonja Wassgren, Principal Public Info Specialist (2) APPOINTMENT OF CHAIR PRO TEM IN THE OFFICE FILED HE SECRETARY ORANGE COUNTY--11ennu DISTRICT No appointment was necessary. MAY 2 5 2005 (3) PUBLIC COMMENTS Illy ?d Randy Fuhrman requested the Steering Committee and Board approve raising user fees as requested in item 14(g)of the Board agenda. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the March 23, 2005 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 April 27. 2005 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson and Director Jim Ferryman attended the April 4 CASA meeting in Washington DC and participated in panel discussions with key counsels and staff to the House and Senate committees with jurisdiction over the Clean Water Act General Manager Anderson, Chair Anderson,and Supervisor Silva will attend the CASA Spring Conference in Napa on April 28-30. General Manager Anderson is currently in Sacramento for the Orange County Business Council's Leadership meeting to address Workforce Development, Infrastructure and Housing issues. Blake will also be involved in group meetings with legislative leaders working on issues concerning the wastewater industry. Chair Anderson and General Manager Anderson have been selected to receive the 2005 Annual Leadership Award by the Santa Ana Watershed Project Authority(SAWPA)and Santa Ana Watershed Coalition (SAWC). (6) REPORT OF THE GENERAL MANAGER Executive Management Positions Director of Technical Services, Dr. Robert Ghirelli, announced Jim Herberg will be Director of Operations and Maintenance when Bob Ooten refires on July 7,2005. Applications for the Director of Finance position will be received until May 18°. Carbon Canyon Sewer Replacement Project Jim Herberg stated that there will be an informational item on certification of the Environmental Impact Report(EIR)for the Carbon Canyon Sewer Replacement Project, Contract No. 2-24-1 at the May 5, 2005 PDC Committee meeting, and that certification of the EIR would on the May 25, 2005 Board Agenda. Jim invited Director Moore and Chair Anderson to attend the May 5, 2005 PDC Committee meeting because the project could potentially serve the proposed Aare Planned Community located in Brea and north of Brea in Los Angeles County. Helix Electric. Inc. Orange County Sanitation District staff and the Board of Directors have been made aware of allegations against Helix Electric, Inc., a subcontractor named by the low bidder, J. F. Shea,for project P2-66, Headwork replacement at Treatment Plant 2. Director of Engineering, David Ludwin, informed that staff is investigating and evaluating information provided by the International Brotherhood of Electrical Workers (IBEW), the Orange County Labor Management Cooperative Trust, and Legal and Safety Employer Research (LASER). District staff will provide a recommendation for consideration by the Board regarding this issue at the regular Board meeting in May. Minutes of the Steering Committee Page 3 Apri127, 2005 GWRS Construction Status Dr. Ghirelli gave a brief report on the resolution of the tunneling problem under 1-5 Freeway where it crosses the Santa Ana River and the impact to the project budget. Director Caveoche requested clarification on District's role in reviewing and approving sewering plans and connection to the SARI. Mr. Ludwin will provide a report at May meeting on the Irvine Company Mountain Park development. Mike Markus,Orange County Water District(OCWD)Assistant General Manager,will provide a GWRS Construction status report to the Board at tonight's meeting. Jazz Semiconductor, Inc. Following last year's decision by the Board to change user fee calculations for industrial pemmittees, Jazz Semiconductor requested that they be 'grandfathered°and not pay the supplemental capacity charge. New information has been received concerning majority ownership of Jazz by Conexant Staff is reviewing this information and a recommendation will be presented to the FAHR Committee in May at the direction of the Steering Committee for consideration and recommendation to full board. GWRS-NWRI Research Center Dr. Ghirelli updated the committee on the proposed GWRS-NWRI Research Center, which will house the membrane research and GWRS education programs. NWRI,which was asked to develop an approach for funding the center using private financing, has presented a proposition for start-up funding where NWRI,OCSD,and OCWD would provide$100,000 each for 3 years as seed money for a capital funding outreach campaign to approach private companies and foundations within Orange County. General Manager Anderson has asked Dr. Ghirelli to be the District's point of contact for this endeavor. OC Board of Supervisors Water Quality Strategic Plan The Orange County Board of Supervisors met last week to consider recommendations submitted by the Water Quality Strategic Plan steering committee. The Board approved the creation of three watershed committees covering North, Central and South County areas, to develop specific projects to manage urban runoff and seek funding alternatives for these projects. The committees would include elected officials from Orange County and each city in the W MA,as well as elected officials from each water or sewer special district. County staff would coordinate W MA activities and convene the meetings. Dr. Ghirelli noted that the Sanitation District will need to reconvene the Urban Runoff Ad Hoc committee to determine our participation in this effort. Biosolids Update Dr. Ghirelli reported that the Sanitation District has taken an oppose position on the SB 926 bill, which would prohibit importation of biosolids into Kem County. Only 1% of Kern County s agricultural land is cultivated with biosolids and SIB 926 ignores the inter-reliance of counties on one another. CASA and OCSD lobbyists are working to defeat the bill which will be heard on May 2. General Manager Anderson may be asked to testify at the hearing. District staff has scheduled a Biosolids tour for Directors and key staff on Friday, May 6, 2005 to visit three biosolids processing sites located in the Chino Basin area. Minutes of the Steering Committee Page 4 April 27, 2005 (7) REPORT OF GENERAL COUNSEL General Counsel Brad Hogin did not make a report. (8) DISCUSSION ITEMS (Items A-B) A. The Agenda Items scheduled to be reviewed by the Board's working committees in May were reviewed. B. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, May 25, 2005 at 5 p.m. The next Board Meeting is scheduled for Wednesday, May 25, 2005 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:00 p.m. in Closed Session, pursuant to Section 54956.9(b)to discuss two items, and Section 54956.9 to discuss three items. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:50 p.m., the Committee reconvened in regular session. Minutes of the Steering Committee Page 5 April 27, 2005 (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:50 p.m. Submitted by: }per L-a�� L Gail Garrett Steering Committee Secretary n xpeapenau5resvp CwnmmeemiSC rAnNes Form 54c STATE OF CALIFORNIA ) ) SS. COUNTYOFORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, April 27, 2005,was duly posted for public inspection in the main lobby of the District's offices on Thursday, April 22, 2005. IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of April, 2005. Z-A� Penny Kyle, Secr tary of the oard of Directors of Orange County Sanitation District Posted: nl22 2005 12: D.m. By: Signature wp gmWry mWsbng.l ORANGE COUNTY SANITATION DISTRICT wen.: U141962 2411 1..: (714)962m56 a...x.oud.wm wY6cp.1os eat B127 61z� NOTICE OF MEETING (amain Vellry.G 92728-B127 OF THE strait;Wrists: STEERING COMMITTEE llB eris Avenue Itoum92 06-70 B ORANGE COUNTY SANITATION DISTRICT IMmger Agencies WEDNESDAY, APRIL 27, 2005 -5 P.M. • cirri.. Ana^aim DISTRICT'S ADMINISTRATIVE OFFICE B..Pori: 10844 ELLIS AVENUE `)i0``d� FOUNTAIN VALLEY, CALIFORNIA 92708 Foumaln ✓alley Fullerton Borden Grove I{mengmn Beach rnnc La Hae L. Palms A regular meeting of the Steering Committee of the Board of Directors of s cn, ed n ,, Orange County Sanitation District will be held at the above location, date and Mile time. Raceme Same Ana Baal Beach S emm, Park ✓Ila Park Ill,ba Lntla hi..tt st Dr.,. ..fiery Districts Costa Mesa Medway D4 wear Districts Irian.Reach Wdept\agenda\Steenng Committee\2005\04\042705 SC Meeting Notice Form.l.doc Te maintain world-class leadership in wastewater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, April 27, 2005 Wednesday, May 25, 2005 Wednesday, June 22, 2005 Wednesday, July 27, 2005 Wednesday, August 24, 2005 Wednesday, September 28, 2005 Wednesday, October 26, 2005 'Wednesday, November 16, 2005 'Wednesday, December 21, 2005 Wednesday, January 25, 2006 Wednesday, February 22, 2006 Wednesday, March 22, 2006 'Tentatively rescheduled from regular fourth Wednesday. H]dep0 Benda\steenng C—mjHe 04weeung Dates Fp .2.dw STEERING COMMITTEE (1) Roll Call: Meeting Date: April 27, 2005 Meeting Time: 5:00 p.m. Meeting Adjourned: p.m. Committee Members Steve Anderson, Board Chair............................................. Jim Ferryman, Board Vice Chair......................................... Roy Moore, FAHR Committee Chair................................... Carolyn Cavecche, OMTS Committee Chair.......................— Tod Ridgeway, PDC Committee Chair................................— JimSilva, Supervisor.......................................................... Others Brad Hogin, General Counsel _ Don Hughes Staff Present Blake P. Anderson, General Manager Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Patrick Miles, Director of Information Technology Robert Ooten, Director of Operations & Maintenance Gary Streed, Director of Finance/Treasurer _ Lisa Tomko, Director of Human Resources Carol Beekman, Director of Communication and Administration Services Gail Garrett, Committee Secretary c: Lenora Crane Hidephagenda\Steering Committae\200504\042705 Roll call Sheet Fom.1doc AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, APRIL 27, 2005 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California Agenda Postino: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public Inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meetino Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955 (posted within 24 hours). (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. -2- April 27, 2005 Agenda Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the March 23, 2005 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER (By Bob Ghirelli for Blake Anderson) A. GWRS Construction Status Report B. Jazz Semiconductor Issue C. GWRS-NWRI Research Center D. Orange County Board of Supervisors Action Regarding Water Quality Strategic Plan E. Biosolids Update (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-B) A. Review Agenda Items scheduled to be presented to Committees in May (Information item only) B. Review and consideration of Agenda Items for Board of Directors Meeting of April 27, 2005 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT -3- April 27. 2005 Agenda (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday, May 25, 2005. The next Board Meeting is scheduled for 7 p.m., Wednesday. May 25, 2005. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6,as noted. Reports relating to (a) purchase and sale of real property; (b)matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. Confer with General Counsel -Anticipated Litigation. Significant exposure to litigation. Government Code Section 54956.9(b): Two(2)potential cases. 2. Confer with General Counsel re pending litigation,Anding. at al. v. Orange County Sanitation District. et al., Orange County Superior Court Case No. 05CC00054, Government Code Section 54956.9. 3. Confer with General Counsel re pending litigation, Santa Ana Watershed Project Authority v. Orange County Sanitation District, Orange County Superior Court Case No. 04CC06197, Government Code Section 54956.9. 4. Confer with General Counsel re pending litigation, Orange Counlv Sanitation District,et al. v. County of Kem.at al., Tulare County Superior Court Case No. 189564, Government Code Section 54956.9. B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT 99 N MEPMGENWVTEERING COMMMEE NGENM FORM AOCC -4- April 27, 2005 Agenda Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee Meeling. Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall) Committee Staff Contact: Blake P.Anderson (714)593-7110 General Counsel: Brad Hogin (714)564-2606 Committee Secretary: Gail Garrett (714)593-7101 (714)962-0356 (Fax) E-mail: ggarrefl@ocsd.com MINUTES OF STEERING COMMITTEE MEETING Wednesday, March 23, 2005 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, March 23, 2005 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Brad Hogin, Counsel Steve Anderson, Chair Don Hughes Jim Ferryman,Vice Chair Randy Fuhrman Carolyn Cavecche, Chair, OMTS Committee Roy Moore, Chairman, FAHR Committee Tod Ridgeway, Chairman, PDC Committee STAFF PRESENT: Jim Silva, County Supervisor Blake Anderson, General Manager Carol Beekman, Director of Communications and Directors Absent: Administrative Services Gail Garrett, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS Randy Fuhrman addressed the Steering Committee and requested Directors increase user fees by 100%this year and 50% next year, which would enable the District to decrease their borrowing for capital Improvement projects. General Manager Blake Anderson explained that in 2003 the Board approved raising fees by 15% each year. An increase for fiscal year 2005-06 will be considered in April. He said there are three options: (1) proceed to approve a 15% user fee raise, (2)raise fees by 20%,or(3)follow the original Proposition 218 Notification which was mailed to the public in Spring 2003, which would bring user fees up by 31%. All three options will be provided to the FAHR Committee for discussion. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the February 23, 2005 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 March 23, 2005 (5) REPORT OF THE COMMITTEE CHAIR Chair Steve Anderson and Vice Chair Jim Ferryman will be attending the April 4-6 CASA conference in Washington DC. They will meet with congressional representatives to emphasize the Sanitation District's interest in a $30 million WRDA authorization for secondary treatment and EPA funding earmarked for secondary treatment. Chair Anderson, General Manager Anderson and Director Tod Ridgeway reported on their meeting with Congressman Dana Rohrbacher last week. Vice Chair Jim Ferryman and committee members complimented staff and shared their comments on the biosolids workshop on March 16. Additional comments are reported under the General Manager's report. Chair Anderson announced that Director of Engineering David Ludwin and his staff are in Oakland today mediating the Bushard issues. Chair Anderson reported that he has received a verbal commitment from SAWPA to withdraw its lawsuit. We are awaiting formal action by SAWPA to do so. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson updated the committee on his meeting with Directors Kang and Miller regarding their concerns pertaining to composting facilities in Orange County. He emphasized the Great Park Committee will be focusing for the next couple of years on governance, broad planning issues, public infrastructure and sustainability. District staff will defer any additional action on this in-county alternative but will continue staff-to-staff meetings. Chair Anderson requested the formation of an ad hoc committee to examine biosolids prospects throughout the county. Director Cavecche agreed to chair it. Chair Anderson also appointed Directors Suhkee Kang and Daryl Miller to the committee. General Manager reported on four bills currently under consideration in Sacramento dealing with biosolids, special district governance, and improving the balance of property taxes between counties. A handout entitled the"General Attributes of a Good Funding Source"was distributed, using criteria provided by the Orange County Taxpayers Association, Orange County Business Council and Monarch's School Bond. Mr. Anderson recommended that Sanitation and Water District staff conduct a GW RS workshop in late Spring 2006 at which time additional information will be available. He will email the GWRS newsletter to all Directors. Mr. Anderson provided an update on the county's progress on a coordinated approach to managing urban runoff. Supervisor Silva announced the Board of Supervisors will be addressing urban runoff issues as well as revenues at an April 19 meeting. Both he and Director Ridgeway emphasized the importance of educating elementary school children and incorporating environmental issues into the State of California education code. Minutes of the Steering Committee Page 3 March 23, 2005 Mr. Anderson announced he will meet tomorrow with Vicki Wilson, Tom Mauk and Tim Casey, Laguna Niguel City Manager, to discuss urban runoff issues. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) DISCUSSION ITEMS (Items A-C) A. Approval by the Board for the formation of an Ad Hoc Committee to advise the Steering Committee re General Counsel Legal Services was reviewed. B. The Agenda Items scheduled to be reviewed by the Board's working committees in April were reviewed. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, April 27, 2005 at 5 p.m. The next Board Meeting is scheduled for Wednesday, April 27, 2005 at 7 p.m. (13) CLOSED SESSION There was no closed session. Minutes of the Steering Committee Page 4 March 23, 2005 (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:10 p.m. Submitted by: 6�0 C Gail Garrett Steering Committee Secretary n vegw¢a�aatsieen,q cammmeo�wvc v��mo:Fwm.s.c« STEERING COMMITTEE Meeting Date To ad.or Dir. oa/n/os AGENDA REPORT Rem Number Rem Number 9(a) Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: May Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in May SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in May: OMTS Committee: 1. Consider Award of Caustic Soda Contract for Sulphide and Odor Control. PDC Committee: 1. Ratify Change Order No. 20 Job No. P1-37, Primary Clarifiers 16-31 and Related Facilities 2. Ratify Change Order No. 4 for Job No. P1-76, Trickling Filters and Secondary Clarifiers 3. Ratify Change Order No. 5 for Job No. P2-47-3, Secondary Treatment Facilities Process Upgrades at Plant No. 2 4. Ratify Change Order No. 5 and Closeout Agreement for Job No. J-71-3, Facilities Modifications for Odor Control 5. Ratify Change Order No. 3 for Job No. 132-82, Plant Utilities Rehabilitation and Refurbishment 6. Ratify Change Order No. 11 for Job No. J-35-2, Area Classification Study Implementation Plan 7. Ratify Change Order No. 1 for Job No. FE02-62, HVAC at Plant No. 2 Operations Center 8. Ratify Change Order No. 1 for Job No. SP2000-26, Sump Pump Addition to Air Jumpers at Plant No. 2 9. Approve PSA for Job No. P1-101, Sludge Dewatering and Odor Control at Plant No. 1 10. Approve PSA for Job No. J-106, Interplant Gas Line Rehabilitation 11. Approve Amendment No. 4 for Contract Nos. 5-49, Replacement of Bitter Point Pump Station; 5-50, Replacement of Rocky Point Pump Station; 5-51, Rehabilitation of 14" Street Pump Station; and 5-52, Rehabilitation of"A" Street Pump Station 12. Approve Amendment No. 1 to PSA for Engineering Services with Ninyo & Moore Geotechnical & Environmental Services Consultants 13. Approve Amendment No. 1 to PSA for Engineering Services with Bush and Associates 14. Approve Amendment for Engineering Services with Geo- Matrix Consultants, Inc., Kleinfelder, Inc., Smith-Emery Laboratories, and Ninyo & Moore Geotechnical & Environmental Services Consultants 15. Approve Amendment for Engineering Services with Forkert Engineering & Surveying, MDS Consulting, RBF Consulting, and Bush and Associates, Inc. 16. Approve Amendment for Engineering Services with Electrical Reliability Services, Inc. and Hampton- Tedder Electric, Inc. 17. Report on Contract No. 3-52, Westside Pump Station 18. Report on Contract No. 1-10. Ellis Avenue Pump Station Replacement Project 19. Report on Job No. J-40-10, Supplemental Secondary Treatment CEQA Documentation FAHR Committee: 1. Consider Structure of 2005-06 COP Offering 2. Consider Major O&M Budget Items 3. Consider Quarterly Financial Reports 4. Consider Quarterly Investment Management Report 5. Consider Quarterly SWAP Management Report PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. F Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES H wqupnmvwmm cam.ueeaaasuawnas�e a uo a rrr+.b aoc A,„x,: Page 2 NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 xvw�wmewimn�v comm+n«nouwemevm ua a nw re M.ws.me aa+.,e: ,awsa Page 3 STEERING COMMITTEE Meeting Date To ad.of Dlr. Dvzraos AGENDA REPORT Item Number Item Number B(b) Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its April 27, 2005 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the April 27, 2005 meeting: 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. (1) Receive and file petition from John McCreary requesting annexation of 1.22 acres to Orange County Sanitation District, in the vicinity of Meads Avenue and Orange Park Boulevard, in an unincorporated area of Orange County; and, (2)Adopt Resolution No. OCSD 05-06, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-49— McCreary Annexation). b. (1) Receive and file petitions requesting annexation of 2.876 acres to Orange County Sanitation District, in the vicinity of Randall Street and Clark Lane, in an unincorporated area of Orange County; and, (2) Adopt Resolution No. OCSD 05-07, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-50—Sullivan Annexation). C. Approve Utility Agreement No. 12-UT-856 with the State of California Department of Transportation (Caltrans)to adjust eleven sewer valve frames and covers, and 22 sewer manhole frames and covers on Pacific Coast Highway, from Old Newport Boulevard to Beach Boulevard within Orange County for an amount not to exceed $12,100. d. Approve an accommodation agreement with Irvine Ranch Water District (IRWD)to allow sewage flow from the City of Newport Beach to enter the IRWD system; and (2)Authorize a $231,000 past sewage flow credit to IRWD, in a form approved by General Counsel. e. Consideration of the following actions for Newport Trunk Sewer and Force Mains Replacement Project, Contract No. 5-58: (1)Approve the Alternative 2C alignment as the Newport Trunk Sewer and Force Mains Replacement Project, as described in the Final EIR for the Newport Trunk Sewer and Force Mains Replacement Project, Contract No. 5-58, previously certified pursuant to Resolution OCSD 05-05; (2)Authorize staff to file the Notice of Determination for the Project in accordance with the requirements of California Environmental Quality Act (CEQA) and the District's CEQA procedures; and, (3)Authorize staff to proceed with implementation of the Newport Trunk Sewer and Farce Mains Replacement Project, Contract No. 5-58. END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on March 23, 2005, to be filed. Non-Consent Calendar b. Review and consideration of agenda items considered by the Steering Committee re the April 27, 2005 meeting. C. Consideration of items deleted from Steering Committee Consent Calendar, if any. H`derot'.s9eelskSti Corrvnt,ei U M Aft IM Ape Boutlarl.Ye Revmeee. 812M Page 2 12. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on April 6, 2005, to be filed. b. Adopt the revised State Office of Emergency Services Resolution with updated job titles for the purpose of obtaining Federal and/or State financial assistance. C. Receive and file the Ocean Monitoring Program Annual Report for 2004. d. Receive and file Compliance Summary for the 2004 Annual Report for Biosolids. e. (1) Receive and file Biosolids Advisory Committee Final Report dated February 2005; (2) Receive and file Biosolids Management Options White Paper dated March 16, 2005; (3)Authorize the General Manager to negotiate final terms and conditions, in a form approved by General Counsel, for a contract with EnerTech Environmental, Inc. to manage biosolids at their facility in Rialto, California for a 10-year period, and to provide two five-year extensions at a maximum cost of$69.40 per ton of biosolids, for an amount not to exceed $5,500,000 per year, plus the agreed upon contract escalators, to be submitted to the OMTS and Board for final approval; and, (4) Approve Amendment No. 1 to the Memorandum of Understanding with South Orange County Wastewater Authority (SOCWA), authorizing the General Manager to continue participation with for Phase II work including the on-going preliminary facility design, permitting, and community relations activities for the development of a composting facility at the Prima Deshecha Landfill in South Orange County, as managed by SOCWA, for an amount not to exceed $150,000 and direct staff to report back to the OMTS Committee periodically on work progress. OMTS Non-Consent Calendar d. Consideration of items deleted from OMTS Committee Consent Calendar, if any H.M.W ammW.,cwmmwuro W270 uu muaiaMiiema.,.�.ac >.a: Page 3 13. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the meeting held on April 7, 2005 to be filed. b. (1) Ratify Change Order No. 3 for the EOC Control Center and Central Lab Office Modifications, Job No. SP2001-08, with Akraa Construction Inc., authorizing an addition of$10,320 and 59 calendar days, increasing the total contract amount to $125,313.90, and, (2) Accept EOC Control Center and Central Lab Office Modifications, Job No. SP2001-08, as complete, authorizing the Final Closeout Agreement. C. (1) Ratify Change Order No. 1 to Removal of Underground Storage Tanks at Truck Wash, Plant No. 2, Job No. FE05-12, and Underground Storage Tank Remediation at Can Gen Building, Plant No. 2, Job No. FE05-13, with JEM Industries, Inc., authorizing an additional $16,004, and 22 calendar days, increasing the total contract amount to $155,804; and, (2) Accept Removal of Underground Storage Tanks at Truck Wash, Plant No. 2, Job No. FE05-12, and Underground Storage Tank Remediation at Can Gen Building, Plant No. 2, Job No. FE05-13, as complete, authorizing the Final Closeout Agreement. d. (1) Ratify Change Order No. 3 to Abandonment of Airbase Trunk Sewer— Watson Avenue , Contract No. 6-13-1, and College Avenue Pump Station Replacement Force Mains, Contract No. 7-23-1, with Mike Prlich and Sons, Inc., authorizing a credit of $58,815, decreasing the total contract amount to $2,530,871; and, (2)Accept Abandonment of Airbase Trunk Sewer- Watson Avenue, Contract No. 6-13-1, and College Avenue Pump Station Replacement Force Mains, Contract No. 7-23-1, as complete, and approve the Final Closeout Agreement. e. Ratify Change Order No. 19 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of $116,710, increasing the total contract amount to $71,523,137. f. Ratify Change Order No. 3 to Gisler-Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler-Redhill/North Trunk Improvements, Contract No. 7-41; and City of Tustin Project Nos. 6106 and 6151, with ARB, Inc., authorizing an addition of$571,975 and 20 calendar days, increasing the total contract amount to $19,466,809. H me{NgP aE tKna Comm0ee12COSDiW2115 u:,a P rrvf 9 1m 111. aele . �W Page 4 g. (1) Ratify Change Order No. 1 for Tenant Improvements to Rebuild Shop at Plant No. 1, Job No. J-89 with Dalke and Sons Construction, Inc., authorizing an addition of$16,011 and 80 calendar days, increasing the total contract amount to $128,901; and, (2) Accept Tenant Improvements to Rebuild Shop at Plant No. 1, Job No. J-89, as complete, and approve the Final Closeout Agreement. h. (1)Approve a budget increase of$1,237,054, increasing the total budget to $6,677,533 and, (2)Approve Amendment No. 4 to the Professional Services Agreement with Malcolm Pirnie, Inc. providing for additional engineering services for Air Quality Improvements, Job No. J-79, for an additional amount of $1,237,054, increasing the total amount not to exceed $3,067,601. i. Approve Amendment No. 5 to the Professional Services Agreement with Tran Consulting Engineers for additional design engineering services for Sunflower Interceptor Manhole Rehabilitation, Contract No. 7-21, for an additional amount of$66,087, increasing the total amount not to exceed $1,202,784. j. (1) Establish a budget for Realignment and Rehabilitation of the Big Canyon Offsite Trunk Sewer, Contract No. 5-61, in the amount of $2,280.000; (2)Approve a reimbursement agreement with the City of Newport Beach for Realignment and Rehabilitation of the Big Canyon Offs@e Trunk Sewer, Contract No. 5-61, in a form approved by General Counsel, for an estimated amount not to exceed $2,000,000; and, (3)Authorize the General Manager to execute quitclaim deeds and purchase new easements with the Big Canyon Country Club, in a form approved by General Counsel, to satisfy right-of-way needs for the new sewer alignment. PDC Non-Consent Calendar k. Consideration of items deleted from PDC Committee Consent Calendar, if any 14. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on April 13, 2005 to be filed. (Minutes to be distributed at 04/27/05 Board Meeting.) H VeG^aB�<a154m^x camnveeuaosawxms unaaYv.Vd Bmerl.aoc anxc: armse Page 5 b. Receive and file Treasurer's Report for the month of March 2005. C. Adopt Resolution No. OCSD 05-08, Adopting Policies and Procedures for the District's Records Management Program, Records Retention, and Destruction of Obsolete Records, and Repealing Resolution No. OCSD 04-07. d. Authorize the General Manager to issue a purchase order contract to Dharma Consulting to provide continuing professional services to assist executive and senior staff with ongoing strategic planning, executive management team coaching and team development; and staff team building, for a monthly amount not to exceed $15,000, for up to 12 months, for a total amount not to exceed $180,000. e. Approve new non-residential user fee codes for Laundromats and Nightclubs, and set the user fee rates equivalent to 1,800 percent and 200 percent of the Single-Family Residential Rate per 1,000 Square Feet, respectively; and adjust the user fee rate for Motels downward from 97 percent to 70 percent of the Single-Family Residence rate per 1,000 square feet. f. Approve a consulting service agreement for External Financial Auditing Services, Specification No. CS-2005-217, with Conrad & Associates for a five-year period beginning with the audit of the financial statements for FY 2004-05, at the following maximum annual fees: FY FY of Auditing Maximum Being Audited Services Contract Annual Fees FY 2004-05 FY 2005-06 $46,550 FY 2005-06 FY 2006-07 47,795 FY 2006-07 FY 2007-08 49,040 FY 2007-08 FY 2008-09 50,315 FY 2008-09 FY 2009-10 51,590 FAHR Non-Consent Calendar g. Ordinance No. OCSD-26, An Ordinance of the Board of Directors of Orange County Sanitation District Establishing Sanitary Sewer Service Charges; Establishing Capital Facilities Capacity Charges; Adopting Miscellaneous Charges and Fees Relating to Industrial Charges, Source Control Permittees and Wastehaulers, and Repealing Ordinance No. OCSD-24: Adopting Revised Table B re Property Use Classifications for Commercial or Industrial Users, and Revised Table E re Administrative Fees and Charges Relating to Permit tees, and Reaffirming All Other Charges H:`hgN¢TOi t5 ng Co: Itl �10VMU9 d P fR A;M 8®N J) HeHse�: amuse Page 6 a. Motion to read Ordinance No. OCSD-26 by title only and waive reading of said entire ordinance. (The waiver of the reading of the entire ordinance must be adopted by a unanimous vote of Directors present.) b. Motion to introduce Ordinance No. OCSD-26, and pass to second reading and public hearing on May 25, 2005. h. Consideration of items deleted from FAHR Committee Consent Calendar, if any. 15. GWR SYSTEM STEERING COMMITTEE (GWRSSCI GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Cooperative Committee Minutes for the meeting held on March 14, 2005 to be filed. GWRSSC Non-Consent Calendar b. Consideration of items deleted from GWRSSC Consent Calendar, if any. NON-CONSENT CALENDAR 16. Authorize the General Manager to negotiate and complete a transaction with Natsource LLC for the exchange of up to 130 Ibs/day of District owned Oxides of Sulfur(SOx) Emission Reduction Credits for up to 130 Ibs/day of Oxides of Nitrogen (NOx) Emission Reduction Credits; for a not to exceed cost of$1,000 for filing the transaction with the SCAQMD. 17. Closed Session PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION H Itleph 8aaaa�51oaM0 Lonvk1196�`➢27H UM MAt WApffl BwNe,.i.Yc Woe, Page 7 NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 Hbwtb meav9le ,Ce�UL =OSM 27M uH&n fv Ap me r?me R—.. e M Page 8