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HomeMy WebLinkAbout2005-03 MINUTES OF STEERING COMMITTEE MEETING Wednesday, March 23, 2005 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, March 23, 2005 at 5 p.m., in the District's Administrative Office, (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Brad Hogin, Counsel Steve Anderson, Chair Don Hughes Jim Ferryman, Vice Chair Randy Fuhrman Carolyn Cavecche, Chair, OMTS Committee Roy Moore, Chairman, FAHR Committee Tod Ridgeway, Chairman, PDC Committee STAFF PRESENT: Jim Silva, County Supervisor Blake Anderson, General Manager Carol Beekman, Director of Communications and Directors Absent: Administrative Services Gail Garrett, Committee Secretary FILED (2) APPOINTMENT OF CHAIR PRO TEM IN THE OFFICE OF THE SECRETARY ORANGE COUNT'qnuITeT�nu DISTRICT No appointment was necessary. APR 2277, 20055 (3) PUBLIC COMMENTS NYy - - Randy Fuhrman addressed the Steering Committee and requested Directors increase user fees by 100% this year and 50% next year, which would enable the District to decrease their borrowing for capital improvement projects. General Manager Blake Anderson explained that in 2003 the Board approved raising fees by 15% each year. An increase for fiscal year 2005-06 will be considered in April. He said there are three options: (1) proceed to approve a 15% user fee raise, (2) raise fees by 20%, or(3)follow the original Proposition 218 Notification which was mailed to the public in Spring 2003, which would bring user fees up by 31%. All three options will be provided to the FAHR Committee for discussion. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the February 23, 2005 Steering Committee meeting were approved as drafted. 'Minutes of the Steering Committee Page 2 March 23,2005 (5) REPORT OF THE COMMITTEE CHAIR Chair Steve Anderson and Vice Chair Jim Ferryman will be attending the April 4-6 CASA conference in Washington DC. They will meet with congressional representatives to emphasize the Sanitation District's interest in a$30 million WRDA authorization for secondary treatment and EPA funding earmarked for secondary treatment. Chair Anderson, General Manager Anderson and Director Tod Ridgeway reported on their meeting with Congressman Dana Rohrbacher last week. Vice Chair Jim Ferryman and committee members complimented staff and shared their comments on the biosolids workshop on March 16. Additional comments are reported under the General Manager's report. Chair Anderson announced that Director of Engineering David Ludwin and his staff are in Oakland today mediating the Bushard issues. Chair Anderson reported that he has received a verbal commitment from SAWPA to withdraw its lawsuit. We are awaiting formal action by SAW PA to do so. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson updated the committee on his meeting with Directors Kang and Miller regarding their concerns pertaining to composting facilities in Orange County. He emphasized the Great Park Committee will be focusing for the next couple of years on governance, broad planning issues, public infrastructure and sustainability. District staff will defer any additional action on this in-county alternative but will continue staff-to-staff meetings. Chair Anderson requested the formation of an ad hoc committee to examine biosolids prospects throughout the county. Director Cavecche agreed to chair it. Chair Anderson also appointed Directors Suhkee Kang and Daryl Miller to the committee. General Manager reported on four bills currently under consideration in Sacramento dealing with biosolids, special district governance,and improving the balance of property taxes between counties. A handout entitled the"General Attributes of a Good Funding Source'was distributed, using criteria provided by the Orange County Taxpayers Association, Orange County Business Council and Monarch's School Bond. Mr.Anderson recommended that Sanitation and Water District staff conduct a GWRS workshop in late Spring 2006 at which time additional information will be available. He will email the GWRS newsletter to all Directors. Mr. Anderson provided an update on the county's progress on a coordinated approach to managing urban runoff. Supervisor Silva announced the Board of Supervisors will be addressing urban runoff issues as well as revenues at an April 19 meeting. Both he and Director Ridgeway emphasized the importance of educating elementary school children and incorporating environmental issues into the State of California education code. 'Minutes of the Steering Committee Page 3 March 23, 2005 Mr.Anderson announced he will meet tomorrow with Vicki Wilson,Tom Mauk and Tim Casey, Laguna Niguel City Manager,to discuss urban runoff issues. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) DISCUSSION ITEMS(Items A-C) A. Approval by the Board for the formation of an Ad Hoc Committee to advise the Steering Committee re General Counsel Legal Services was reviewed. B. The Agenda Items scheduled to be reviewed by the Board's working committees in April were reviewed. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday,April 27, 2005 at 5 p.m. The next Board Meeting is scheduled for Wednesday,April 27, 2005 at 7 p.m. (13) CLOSED SESSION There was no closed session. 'Minutes of the Steering Committee Page 4 March 23, 2005 (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:10 p.m. Submitted by: GV4-� C Gail Garrett Steering Committee Secretary N:NeO�dpenCo,5leewg C.—,I,Pe,aI$C WI W1o1.5Eoa STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, March 23, 2005, was duly posted for public inspection in the main lobby of the District's offices on Thursday, March 17, 2005. IN WITNESS WHEREOF, I have hereunto set my hand this 23rd day of March, 2005. i� i Penny Kyle, S retary of a Board of Directors of Orange County! qn District Posted: March 17.2005. 12:00 p.m. By: Signature wVdWg. ramnVos,n 6 ORANGE COUNTY SANITATION DISTRICT photon (714)982-2411 fin (714)982M55 ww.ume.. Sflim RO.Box e811227 NOTICE OF MEETING Faantfonv"'a,,o OF THE 92728-8127 . foods..: STEERING COMMITTEE 1 0844 Sks A... F° 9270 -7018 ORANGE COUNTY SANITATION DISTRICT 92708JG19 vfa.ear "a"'°as WEDNESDAY, MARCH 23, 2005 - 5 P.M. • Mo. 4aahoim DISTRICT'S ADMINISTRATIVE OFFICE &a.en' 10844 ELLIS AVENUE Gp. FOUNTAIN VALLEY, CALIFORNIA 92708 Foams, W/o, FWlarton Green Grave HunongNn Sevah Irnne "Pala Le Pal. A regular meeting of the Steering Committee of the Board of Directors of Las Mamltas Orange Count Sanitation District will be held at the above location, date and Na npon a..ch g Y Orange time. Placentia San a Ana se.laeecn Srenton uatin VdIs Pert raro.line. aunty of Grano. .nleary Dlatrlats Costs Mesa mlN y cty Water Districts Irnne stench Hmepeagenda\Steering Committee\2005\sc Meeting Notice Form.t.doc 7- n.,mmn world afass leadmship m wastewater and w rer resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, March 23, 2005 Wednesday, April 27, 2005 Wednesday, May 25, 2005 Wednesday, June 22, 2005 Wednesday, July 27, 2005 Wednesday, August 24, 2005 Wednesday, September 28, 2005 Wednesday, October 26, 2005 *Wednesday, November 16, 2005 *Wednesday, December 21, 2005 Wednesday, January 25, 2006 Wednesday, February 22, 2006 *Tentatively rescheduled from regular fourth Wednesday. KWept\agenda\Steering Committee\04\Meeting Dates Fmm.2.doc STEERING COMMITTEE (1) Roll Call: Meeting Date: March 23, 2005 Meeting Time: 5:00 p.m. Meeting Adjourned: p.m. Committee Members Steve Anderson, Board Chair............................................. Jim Ferryman, Board Vice Chair......................................... Roy Moore, FAHR Committee Chair...................................— Carolyn Cavecche, OMTS Committee Chair.......................— Tod Ridgeway, PDC Committee Chair................................— JimSilva, Supervisor.......................................................... Others Thomas L.Woodruff, General Counsel Brad Hogin Don Hughes Staff Present Blake P. Anderson, General Manager Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Patrick Miles, Director of Information Technology Robert Dolan, Director of Operations& Maintenance Gary Streed, Director of Finance/Treasurer Use Tomko, Director of Human Resources Carol Beekman, Director of Communication and Administration Services Gail Garrett, Committee Secretary c: Lenora Crane KwepraBenda\Sleenlg Commillee\20WRpll Call Sheet FOM.3.0M AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, MARCH 23, 2005 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California Aoenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of Book Page I -2- March 23, 2005 Agenda general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the February 23, 2005 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-C) A. 1. Approve formation of an Ad Hoc Committee to advise the Steering Committee re General Counsel Legal Services. 2. Approve membership of the committee to consist of the following Board Members: Directors James Ferryman (Chair), Carolyn Cavecche, Doug Davert, Michael Duvall, Phil Luebben, Darryl Miller, and Tod Ridgeway B. Review Agenda Items scheduled to be presented to Committees in April 2005 (Information item only) (Book Page 9) C. Review and consideration of Agenda Items for Board of Directors Meeting of March 23, 2005 (Book Page 11) (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES Book Page 2 -3- March 23, 2005 Agenda The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday,April 27, 2005. The next Board Meeting is scheduled for 7 p.m.,Wednesday,April 27, 2005. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to(a)purchase and sale of real property; (b)matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. Confer with General Counsel re existing litigation, Santa Ana Watershed Project Authority v. Orange County Sanitation District, Orange County Superior Court Case No. 04CC06197, Government Code Section 54956.9. 2. Confer with General Counsel re Anticipated Litigation. Significant Exposure to Litigation, Government Code Section 54956.9(b). One (1) matter. B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT 99 H:NEPTAGENDAISTEERING COMMITTE Ell W M3 W 3]305 AGENM A➢CC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee Meeting. Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall) Committee Staff Contact: Blake P.Anderson (714)593-7110 General Counsel: Thomas L.Woodruff (714)564-2605 Committee Secretary: Gail Garrett (714)593-7101 (714)962-0356(Fax) E-mail: ggamtt@ocsd.com Book Page 3 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, February 23, 2005 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, February 23, 2005 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Brad Hogin Steve Anderson, Chair Don Hughes Jim Ferryman, Vice Chair Ray Miller Carolyn Cavecche, Chair, OMTS Committee Nancy Stewart, Water for People Roy Moore, Chairman, FAHR Committee Jim Silva, County Supervisor STAFF PRESENT: Blake Anderson, General Manager Directors Absent: Bob Ghirelli, Director of Technical Services Tod Ridgeway, Chairman, PDC Committee Lisa Tomko, Director of Human Resources Carol Beekman, Director of Communications and Administrative Services Gail Garrett, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the January 26, 2005 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson announced that reservations for the April 4-6 CASA conference in Washington DC are due to Gail Garrett March 3. Gail provided information packages for the 2005 CASA Spring Conference in Napa which will be held April 27-30. Reservations are due to Gail as Book Page 5 Minutes of the Steering Committee Page 2 February 23,2005 soon as possible. He also reminded the directors of the Biosolids workshop for the Board on March 16 from 5-7 p.m. to brief members on the recommendations resulting from the long term biosolids plan. Chair Anderson reported that he and Vice Chair Ferryman represented the Sanitation District at the Orange County water community's annual luncheon with our representatives and their staff members in Washington, DC, last week. Chair Anderson also gave a brief report on his attendance at the ACWA conference. (6) REPORT OF THE GENERAL MANAGER Director Carolyn Cavecche arrived at 5:12 p.m. Under the General Manager's comments there was a presentation given by Nancy Stewart of Water for People (WFP)on the international tsunami recovery efforts. Ms. Stewart emphasized that WFP focuses on long term, sustainable projects such as the construction and rehabilitation of wells, locating and retraining local staff,testing of wells and groundwater. Mr.Anderson introduced Ray Miller who endorsed the work WFP accomplishes. He will be on WFP's incoming board. Through questions from the General Manager and the committee, it appears that WFP may not have the organizational ability to place project teams within the tsunami- affected areas as we have assumed. The General Manager reported on our long-term biosolids management plan and our interest in pursuing in-county composting alternatives in two sites: South County and Central County. He also reported that under the fiscal year 2005-2006 budget, he will propose a new department called Regional Assets and Services which will combine some of our existing activities related to sewers and urban runoff and position us for the changes in how the county and our sister agencies will address urban runoff in the future. Mr.Anderson also announced that the OC Leadership Symposium will be held on March 4-6, although the location may change due to weather and road conditions. Directors will be noted accordingly. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) DISCUSSION ITEMS (Items A-B) A. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. B. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Rook Paec 6 Minutes of the Steering Committee Page 3 February 23, 2005 There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, March 23,2005 at 5 p.m. The next Board Meeting is scheduled for Wednesday, March 23, 2005 at 7 p.m. (13) CLOSED SESSION The Committee convened at 5:50 p.m. in Closed Session, pursuant to Section 54956.9 and 54957, to discuss three issues. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:30 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:30 p.m. Submitted by: Gail Garrett Steering Committee Secretary N NryNapeMe151eervp LommMee W OISC Miwbs Fmn.S,b[ Book Page 7 STEERING COMMITTEE Meeting Date To ad.of Dir. 03/23/05 AGENDA REPORT Item Number Item Number s( Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: April Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in April SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in April: OMTS Committee: 1. Consider Long Term Biosolids Management Recommendation 2. Report on State of the Assets (Asset Management Plan) 3. Consider Asset Management Improvement Program 4. Consider South Orange County WA (SOCWA) MOU re feasibility study for Biosolids Composting Facilities at Prima Deshecha Landfill 5. Consider 503 Report PDC Committee: 1. Approve Amendment No. 5 to PSA for Contract No. 7-21, Sunflower Interceptor Manhole Rehabilitation 2. Ratify Change Order No. 3 for Contract No. 7-41, Gisler-Redhill Trunk Improvements 3. Ratify Change Order No. 4 for Job No. P1-76, Trickling Filters and Secondary Clarifiers 4. Ratify Change Order No. 11 for Job No. J-35-2, Area Classification Study Implementation Plan, Plant Nos. 1 and 2 5. Approve Budget Amendment for Job No. J-79, Central Generation Air Quality Upgrades 6. Ratify Change Order No. 3 for Contract No. 6-13-1, Abandonment of Airbase Trunk Sewer-Watson FAHR Committee: 1. Consider HR and Safety Policy Changes 2. Preliminary 2005-06 Budgets Update 3. Consider Sewer Service User Fees for 2005-06 4. Consider Changes to Sewer User Fee Categories 5. Consider Permit User Service Fees for 2005-06 6. Consider HR and Safety Fees for 2005-06 Book Page 9 7. Consider Structure of 2005-06 COP Offering 8. Quarterly Update re Communication and Administrative Services Strategic Plan PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 N C.mm11 @05WQNX5 W1.1 AR WAWJ ,6aoc Rel—d 012�8 Page 2 Book Page 10 STEERING COMMITTEE Meetlng Date To Bd.or Dir. 03/23/05 AGENDA REPORT trem NumberItem Number ecn Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator. Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its March 2005 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the March 2005 meeting: CONSENT CALENDAR 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve an agreement with the City of Huntington Beach to transfer ownership for sewers that were constructed and modified under Warner Avenue Relief Sewer, Contract No. 11-22, in a form approved by General Counsel. b. Approve the granting of a non-exclusive easement to the Southern California Gas Company at Reclamation Plant No. 1, concerning the Ground Water Replenishment System, Job No. J-36, in a form acceptable to General Counsel. END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. x weon.xadawtmN G IteeQWSWINai]IIS ost nnw is Nxcn eomaa,lax Page 1 Book Pace I I COMMITTEE REPORTS AND RECOMMENDED ACTIONS 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on February 23, 2005, to be filed. b. Approve formation of a temporary Ad Hoc Committee of the following Board Members to consider General Counsel Legal Services: Directors James Ferryman (Chair), Carolyn Cavecche, Doug Davert, Michael Duvall, Phil Luebben, Darryl Miller, and Tod Ridgeway. Non-Consent Calendar C. Review and consideration of agenda items considered by the Steering Committee re the March 23, 2005 meeting. d. Consideration of items deleted from Steering Committee Consent Calendar, if any. 12. OPERATIONS MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on March 2, 2005, to be filed. b. Authorize the General Manager to award a contract to Pro-Pipe Professional Pipe Services for Sewerline Cleaning For City of Tustin and Unincorporated County Property, Specification No. S-2004-209, for an amount not to exceed $250,699, with four one-year renewable options. C. Receive and file Biannual Report re Ocean Discharge Permit Consent Decree Compliance, dated March 1, 2005. OMTS Non-Consent Calendar d. Consideration of items deleted from OMTS Committee Consent Calendar, if any 13. PLANNING DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar H:WepNgnW t5 ng CpmYllee�9➢a'L]g]ga Ust W Aft bMa,tl,a .,.].d. Page 2 Book Page 12 a. Order draft Planning, Design and Construction Committee Minutes for the meeting held on February 3, 2005 to be filed. b. Ratify Change Order No. 14 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of$98,750, increasing the total contract amount to$32,235,886. C. Ratify Change Order No. 18 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of$61,690, increasing the total contract amount to $71,406,427. d. Ratify Change Order No. 4 for Plant Nos. 1 and 2 Facilities Modifications for Odor Control, Job No. J-71-3, with J.F. Shea Construction, Inc., authorizing an addition of$24,562, increasing the total contract amount to $2,248,445. e. Ratify Change Order No. 4 to Secondary Treatment Facilities Process Upgrades at Plant No. 2, Job No. P2-47-3, with Morrow-Meadows Corporation, authorizing an addition of$526,958 and 215 calendar days, increasing the total contract amount to $5,789,437. f. (1) Ratify Change Order No. 1 to DAF Power Distribution Reliability Upgrades, Job No. FE02-54, authorizing an addition of$34,056 and 351 calendar days, increasing the total contract amount to $93.256; and, (2)Accept DAF Power Distribution Reliability Upgrades, Job No. FE02-54, as complete, authorizing the Final Closeout Agreement. g. (1) Ratify Change Order No. 3 to Gas Compressor Building Upgrades at Plant No. 2, Job No. P2-79-1, with Adams/Mallory Construction Co., Inc., authorizing an addition of$5,328 and 126 calendar days, increasing the total contract amount to $510,176; and, (2)Accept Gas Compressor Building Upgrades at Plant No. 2, Job No. 132-79-1, as complete and approving the Final Closeout Agreement with Adams/Mallory Construction Co., Inc. h. Approve Professional Services Agreement with Kennedy/Jenks Consultants for engineering services for the Rehabilitation of MacArthur Pump Station, Contract No. 749, for an amount not to exceed $ 354,776. i. Approve Amendment No. 2 to the Professional Services Agreement with AKM Consulting Engineers providing for additional engineering services for Gisler-Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; and Gisler-Redhill/North Trunk Improvements, Contract No. 7-41, for an additional amount of $75,596, increasing the total amount not to exceed $945,874. "epNyeMel9le n WI WMR W Wrt B Mi r'Am Page 3 Book Page 13 PDC Non-Consent Calendar j. Consideration of items deleted from PDC Committee Consent Calendar, if any 14. FINANCE ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on February 9, 2005 to be filed. b. Receive and file Treasurer's Report for the month of February 2005. C. Adopt Resolution No. OCSD05-03, amending Resolution No. OCSD 98- 33, amending Human Resources Policies and Procedures Manual. d. Adopt Resolution No. OCSD05-04, Establishing Fats, Oil and Grease Control Program Fees Applicable to Food Service Establishments. FAHR Non-Consent Calendar e. Consideration of items deleted from FAHR Committee Consent Calendar, if any. 15. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Cooperative Committee Minutes for the meetings held on February 14, 2005 and February 28, 2005 to be filed. GWRSSC Non-Consent Calendar b. Consideration of items deleted from GWRSSC Consent Calendar, if any. NON-CONSENT CALENDAR 16. Consideration of the following actions regarding environmental documentation required to approve Newport Trunk Sewer and Force Mains Replacement Project, Contract No. 5-58: (1) Receive and file Final Environmental Impact Report for the Newport Trunk and Force Mains Replacement Project, dated February 2004, prepared by Environmental Science Associates (ESA); and, N:bep W4fA!51reNp CpmiU�0AN6'1WM ILI of M for WM BORN U.px Page 4 Book Page 14 (2)Adopt Resolution No. OCSD 05-05, Certifying the Final Environmental Impact Report for Implementation of the Newport Trunk Sewer and Force Mains Replacement Project, Contract No. 5-58; Making Certain Findings Relating to Environmental Effects identified in the Final Environmental Impact Report; Adopting a Statement of Overriding Consideration; and Adopting a Mitigation Monitoring and Reporting Program. 17. Closed Session PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line Item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 awepraaawWeabp com+neeaaoswmazaos�a a uu a wa evma,.,noc Page 5 Book Page 15 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018 Do the Mirk Thin¢! Steering Committee, OCSD March 23, 2005 Current financial plan has us, over the next nine years, borrowing a total of$1.95 Billion, yet in 2020 we still owe $1.87 Billion plus the annual debt service of$155 Million. User fees increase to over $500 but the debt is still not paid off. Concern for: Poor—pay what you use, not according to your income Retired on fixed income—not paying for any of the new infrastructure; Not even paying for 50% of CIP as the previous generations did Businesses, especially high volume users—pay for what you use OCSD is very efficient sewage treatment agency Nowhere else is cheaper Not a tax but an overhead expense, a cost of doing business Paying for the sanitation district is based on use, not on one's income level. This is not a subsidy of the poor by the rich. Within four years, the Users will be paying more on debt service than we are now paying for the current operations. In fifteen years, we will be paying $155Million in debt service. The District will be borrowing more than half of the financial requirements per year. This is no way to run this organization, unless you want to run it into the ground. The Directors must take into account the District, the County, and the Users. There is no benefit to running up a two billion dollar debt that quadruples the debt service. Directors have a fiduciary duty to the District to not put the District in such great debt that the credit rating is possibly hared. Borrowing costs users more in the long run. Policy— Pay for new construction 50% user fees and 50% borrowing Per policy, fees need to be increased $91 next year to $223/year. User fees should be doubled this year to $230 then raised 50% the next two years. This will cost the users less than continuing on with the inadequate 15% increases. Comparison of Special District Legislation Ortiz (SB 393) and Salinas (AB1234) Ortiz (SIB 393 Salinas AB 1234 Which public agencies Special districts only Local agencies: cities, impacted counties, special districts& school districts Ethical Training Require governing boards to Require that each member of conduct legal and ethics a legislative body of a local sessions to receive agency(except members compensation for their activities. whose term ends before Jant, 2007)and each designated Protections for members/ employee of a local agency employees who disclose employed as of Jan 1, 2006 "improper government receive training in ethical activities.' standards of conduct before January 1 2007 asspecified. Director Meeting compensation of up to Requires a local agency to Compensation and $150 per meeting plus inflation adopt a written policy on the Benefits each year not to exceed 5%. No duties for which legislative more then 10 meetings per body members may receive month for large districts. compensation other than meetings of the legislative Participation in group life body or an advisory body or insurance and health and attendance at a conference, welfare benefits shall be on a self-pay basis. Also they may not receive retirement benefits from the district. Expense/Travel Follow the IRS's accounting Require the governing body to Reimbursement plan guidelines. May not exceed adopt a written policy arriount permitted for state concerning what occurrences employees. qualify a member to receive reimbursement expenses for travel, meals and lodging and would impose related requirements including filing expense reports, which would be public records. Follow IRS rates if no policy is adopted. Auditing Audits to be performed in Requirements accordance with government auditing standards for financial and compliance audits and would impose various other requirements on these audits. Controller to review audits under specified procedure. AB 1033 Property Tax Revenue Allocations-Assembly Member Lynn Daucher Bill would bring under-equity(qualified) counties to an equity position over time with an additional infusion of property tax revenues beginning in FY2006-2007. The goal is to get a structure in place that spells out how to allocate funds for property tax equity. There are two thresholds for determining a eligibility to be a qualified county: 1. County's share of property tax is less than the statewide average county share of property tax revenue and, 2. County's total property tax revenue growth percentage exceeds the statewide average property tax growth percentage. Based on an example provided by Assembly Member Dauchers office, using Board of Equalization figures, OC could receive approximately$9.8 million if the legislature appropriated $10 million. Yolo County (the other county that is out of balance), in northern California. would receive the balance of approximately$100,000. The OC board of supervisors took a support position on AB 1033 on February 1, 2005. Senate Bill 926 (Florez)was introduced 2/22/05 and would require all POTWs to manage 75% of the biosolids processed via beneficial uses by 2010 and would prohibit a POTW from exporting biosolids processed by that agency to any other county. OCSD opposes this bill for the following reasons: • Biosolids are recycled in agriculture. 70% of California's biosolids are managed via agriculture. 90% of the biosolids used for agriculture are transported across county lines. • Counties do not have the resources to manage all biosolids locally. Because counties are not sustainable within their borders, they must rely on the free flow of goods and services across county lines. • SB 926 would restrict trade. By prohibiting the inter-county transport of biosolids, SB 926 would effectively restrict trade and interfere with the market for this fertilizer. • SB 926 would significantly increase the cost of wastewater treatment in California. A single agency (City of L.A.) has estimated the impact of SB 926 to be up to $100 million in capital expenditures and $14 million annual increase in operating costs. SUMMARY OF GENERAL ATTRIBUTES OF A GOOD FUNDING SOURCE Criteria:OC Taxpayers Association, OC Business Council,and School Bond General Attributes of a Good Funding Source OCTex Association OC Business Council School Bond Criteria Fair and Balanced X x X Understandable x x x Cost-Effective x X x Good for Business—Encourages growth of X x business Im roves uali of life X Meets the Needs and Desires of the People x x x Provides a clear account of how funds are being spent x x Provide fist of projects to be completed x Includes state matching funds x Involves a citizens'oversight committee x Budget for future construction,maintenance,and economic uncertainties Enforce an annual audit X ATTRIBUTES DISCUSSED COMPARED TO OTHER CRITERIA Stable nt X X x Si nilica source of fundin On oin Pay for all future capital Improvement projects and x oration and maintenance Supplement existing expenditures Orange County Taxpayers Association Criteria OCTax is the only countywide organization whose exclusive focus is to represent taxpayers on governmental tax and spending policy issues. Its mission is to ensure that taxes and tax-supported programs are fair, understandable, cost- effective, and good for business. 1) A Good Tax Is Fair a) A good tax distributes the burden evenly. (A bad tax splits the tax roll into high-payers and low-payers.) b) A good tax provides services that are useful to the general public. (A bad tax is levied, in lieu of a fee or benefit assessment, to give services to a few.) c) A good tax is levied only to pay for needed services. (A bad tax is used as an instrument of social policy, to reward or punish those currently in or out of favor with government.) 2) A Good Tax Is Understandable a) A good tax is visible. (A bad tax may be hidden, it may be disguised as a fee or assessment, or it may hide the cost of government.) b) A good tax is levied and spent by the jurisdiction closest to the voters. (A bad tax is levied by a level of government that is remote from taxpayers, and spent on services of least local value.) c) A good tax probably would be approved by voters for generally desired services. (A bad tax would be rejected by the voters, if they were given a chance to vote on it.) d) A good tax is identifiable with the services A provides. (A bad tax is swept into a general fund and spent on a confusing array of programs.) 3) A Good Tax Is Cost-Effective a) A good tax pays only for the few services that can be provided best by government. (A bad tax pays for services that could be provided effectively by the private sector.) b) A good tax supports efficient and useful governmental programs. (A bad tax is wasted on governmental programs of dubious or unexamined value.) 4) A Good Tax Is Good for Business a) A good tax pays for services that encourage growth of the private sector. (A bad tax discourages business development or creates dependence on government.) b) A good tax is levied on consumption. (A bad tax is levied on production.) c) A good tax encourages capital formation. (A bad tax is levied on savings and Investment.) Orange County Business Council: Criteria Used of Considering Position Regarding Infrastructure Projects and Program (Per Conversation with Julie Puentes—OCBC Vice President of Public Affairs on March 8. 2005) • Economic Impact: Proposed infrastructure projects must not economically impact Orange County's goods and people services. • Quality of Life: Proposed infrastructure projects must not impact the quality of life of Orange County residence • Cost Effective: Proposed infrastructure projects must be cost effective, connecting how the project is going to be paid and the cost benefit to the people of Orange County who are going to fund the project. • Sound Proposal: Proposed infrastructure projects must be a sound proposal that meets the needs of the people and must be completed in a reasonable timeframe. Moorlach's School Bond Criteria 1) There is a clear need to build or modernize facilities, documented by a list of specific problems to be corrected and specific projects to be completed. 2) The bond initiative tells voters specifically how the bond funds will be spent. 3) The projects to be funded are capital facilities. The bonds will pay for land, construction, safety improvements, and modernization, but not maintenance, operations, or salaries. 4) The facilities will have useful lives at least as long as the terms of the bonds, so that future property taxpayers will realize benefit from their taxes. Bonds will not pay for computers, vehicles, audio-visual aids, or other equipment that will wear out or become obsolete while the bond debt is outstanding. 5) Bonds will be issued incrementally, in response to the school district's needs and prevailing interest rates, not necessarily all at once. 6) The bonds' interest rates will be no higher than current market rates for municipal debt. 7) A "sinking fund," equivalent to 2%-4% of the value of the bonds issued, will be set aside (from the district's general fund, not from bond money) in an interest-earning account for long-term construction and repair. 8) The district will budget 2%-3% of its operating funds (not bond money) for maintenance of facilities. 9) The district will maintain a reserve of 2%-3%of general funds (not bond money) for economic uncertainties. 10)There will be an annual outside audit of bond proceeds and expenditures. 11)The district will appoint a citizens' oversight committee of district property taxpayers to verity that bond funds are spent as approved by voters. No member of the committee may be an employee of, or do business with, the district. 12)Projects to be funded will be eligible for State of California matching funds, if available. 13)The bond initiative states clearly whether the district plans to build and maintain its bond-financed facilities under a Project Labor Agreement (PLA).