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Home My WebLink About2005-02 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, February 23, 2005 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, February 23, 2005 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Brad Hogin Steve Anderson, Chair Don Hughes Jim Ferryman,Vice Chair Ray Miller Carolyn Cavecche, Chair, OMITS Committee Nancy Stewart, Water for People Roy Moore, Chairman, FAHR Committee Jim Silva, County Supervisor STAFF PRESENT: Blake Anderson, General Manager Directors Absent: Bob Ghirelli, Director of Technical Services Tod Ridgeway, Chairman, PDC Committee Lisa Tomko, Director of Human Resources Carol Beekman, Director of Communications and Administrative Services Gail Garrett, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM FILED No appointment was necessary. IN THE OFFICE OF THE SECRETARY ORANOF P^- -" -•r,nu nISTRICT MAR 2 3 2005 (3) PUBLIC COMMENTS There were no comments by any member of the public. BY (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the January 26, 2005 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson announced that reservations for the April 4-6 CASA conference in Washington DC are due to Gail Garrett March 3. Gail provided information packages for the 2005 CASA Spring Conference in Napa which will be held April 27-30. Reservations are due to Gail as Minutes of the Steering Committee Page 2 February 23,2005 soon as possible. He also reminded the directors of the Biosolids workshop for the Board on March 16 from 5-7 p.m. to brief members on the recommendations resulting from the long term biosolids plan. Chair Anderson reported that he and Vice Chair Ferryman represented the Sanitation District at the Orange County water community's annual luncheon with our representatives and their staff members in Washington, DC, last week. Chair Anderson also gave a brief report on his attendance at the ACWA conference. (6) REPORT OF THE GENERAL MANAGER Director Carolyn Cavecche arrived at 5:12 p.m. Under the General Manager's comments there was a presentation given by Nancy Stewart of Water for People (WFP)on the international tsunami recovery efforts. Ms. Stewart emphasized that WFP focuses on long tern, sustainable projects such as the construction and rehabilitation of wells, locating and retraining local staff, testing of wells and groundwater. Mr. Anderson introduced Ray Miller who endorsed the work WFP accomplishes. He will be on WFP's incoming board. Through questions from the General Manager and the committee, it appears that WFP may not have the organizational ability to place project teams within the tsunami- affected areas as we have assumed. The General Manager reported on our long-term blosolids management plan and our interest in pursuing in-county composting alternatives in two sites: South County and Central County. He also reported that under the fiscal year 2005-2006 budget, he will propose a new department called Regional Assets and Services which will combine some of our existing activities related to sewers and urban runoff and position us for the changes in how the county and our sister agencies will address urban runoff in the future. Mr.Anderson also announced that the OC Leadership Symposium will be held on March 4-6, although the location may change due to weather and road conditions. Directors will be notified accordingly. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) DISCUSSION ITEMS (Items A-B) A. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. B. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. - (9) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Minutes of the Steering Committee Page 3 February 23,2005 There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, March 23, 2005 at 5 p.m. The next Board Meeting is scheduled for Wednesday, March 23, 2005 at 7 p.m. (13) CLOSED SESSION The Committee convened at 5:50 p.m. in Closed Session, pursuant to Section 54956.9 and 54957, to discuss three issues. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:30 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:30 p.m. Submitted by: (� lAl l f _ Gail Garrett Steering Committee Secretary N WeplNpenEalSM,irp Cwnmileal00l5L MinNes Fp'm.5 tloc STATE OF CALIFORNIA ) ) SS. COUNTYOFORANGE ) Pursuant to California Government Code Section 54954.2. 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, February 23, 2005,was duly posted for public inspection in the main lobby of the District's offices on Thursday, February 17, 2005. IN WITNESS WHEREOF, I have hereunto set my hand this 23rd day of February, 2005. Penny Kyle. Secrojary of the B rd f Directors of Orange County Sanitation Dis �ct Posted: February 17. 2005. 12:00 P.m. By: Qvittt— Signature vrytlIX�gmkViammrposling 1m ORANGE COUNTY SANITATION DISTRICT g4 (7141962-2411 1 fu: 1714)9620 56 rvwv.mW,te,e ma111ng address: PO B-812J Feuntion valley.M NOTICE OF MEETING 92J28-812J OF THE sd..e address: STEERING COMMITTEE 10844 811s Av h.a Fvunta n Valley,M 92708-7018 ORANGE COUNTY SANITATION DISTRICT mosVer Agencies WEDNESDAY, FEBRUARY 23, 2005 - 5 P.M. • cities Anaheim DISTRICT'S ADMINISTRATIVE OFFICE Brea Buena Park 10844 ELLIS AVENUE Gypmss FOUNTAIN VALLEY, CALIFORNIA 92708 Fohntam Valley Fullerton Barden Grove Huntington Beach Irvine Le Pamra A regular meeting of the Steering Committee of the Board of Directors of Los manews Orange County Sanitation District will be held at the above location, date and Newport Beach Orange time. Placenta Sense Ana Beal Beach Srenton Thoth ✓Ile Perk Yoroa Linda suncy of Orange anksry Districts (Dote Mesa Md.,Gm, Water Districts ,,,ra Penh WdeplWgenda\Steering Commidee\2005\SC Meeting Nolice Fotm.l.doc To maintain world-class lehaerah,p in wastewater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, February 23, 2005 Wednesday, March 23, 2005 Wednesday, April 27, 2005 Wednesday, May 25, 2005 Wednesday, June 22, 2005 Wednesday, July 27, 2005 Wednesday, August 24, 2005 Wednesday, September28, 2005 Wednesday, October 26, 2005 'Wednesday, November 16, 2005 'Wednesday, December 21, 2005 Wednesday, January 25, 2006 'Tentatively rescheduled from regular fourth Wednesday. t� DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, January 26, 2005 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday,January 26, 2005 at 5 p.m., in the Districts Administrative Office. (1) The roll was called and a quorum declared present,as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L.Woodruff, General Counsel Steve Anderson, Chair Joe Forbath, Counsel Jim Ferryman,Vice Chair Brad Hogin, Counsel Carolyn Cavecche, Chair, OMTS Committee Don Hughes,Asst. to Sup. Silva Brian Donahue, Chairman, PDC Committee Bob Stallings, ReMax Roy Moore, Chairman, FAHR Committee Jim Silva, County Supervisor STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelii, Director of Technical Services David Ludwin, Director of Engineering Directors Absent: Bob Ooten, Director of Operations and Maintenance Gary Streed, Director of Financelrreasurer Carol Beekman, Director of Communications and Administrative Services Gail Garrett, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the December 15, 2004 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 January 26, 2005 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson reported there are eight new Directors on the Board and announced the Standing Committee appointments. Chair Anderson, Supervisor Silva and Dr. Ghirelli attended last week's CASA conference and gave reports. Chair Anderson and Vice Chair Jim Ferryman will be traveling to Washington DC in February to meet with legislators from the Orange County delegation on secondary treatment funding and other water resource matters. Director Darryl Miller may also attend. The annual Congressional lunch is sponsored by the Sanitation District, Metropolitan Water District of Orange County(MWDOC)and other water and wastewater agencies. To facilitate coordination of lobbying efforts, Directors planning on traveling to Washington DC this year are requested to complete the survey sheet included in their Board package and return it to Penny Kyle, Board Secretary. Chair Anderson announced that the District received payment of$2.7 million from SAWPA and thanked Chairman Anderson, Director Miller, Director Duvall, Dr. Ghirelli, and Chair Phil Anthony, OC W D,for their efforts to bring this to a satisfactory conclusion. A special orientation meeting for new Directors is being held on February 16 at 5 p.m. Carol Beekman briefly outlined the agenda and noted that all active directors are encouraged to attend. Please notify Penny Kyle if you plan to attend. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson gave a brief historical overview of the Santa Ana River Interceptor (SARI)line. He reported on the recent damage caused by Januarys storm. A visual survey and engineering survey indicated significant erosion and Staff will be requesting to procure Jamison Engineering services under a sole source contact for the emergency repairs. Mr. Anderson requested authorization for$1,000,000 for these repairs. Santa Ana Watershed Protection Authority 1 (SAWPA)will be billed 76%of the cost in accordance with their ownership share. Chair Anderson recommended a District representative attend the next Yorba Linda City Council meeting to provide an update. Carol Beekman outlined the agenda highlights for the New Directors Orientation on February 16. The General Manager and Director of Finance updated the Steering Committee on the preliminary budget assumptions for next fiscal year. (7) REPORT OF GENERAL COUNSEL General Counsel briefed the committee on four measures introduced at the outset of the 2005 Legislative Session which he recommended the Board of Directors review, at its February Board meeting, and consider taking a position of support or opposition to each. The four measures under consideration are: California Deficit Prevention Act. Assembly Constitutional Amendment No. 1 re Minutes of the Steering Committee Page 3 January 26,2005 Public Employee Pension Plans,Assembly Constitutional Amendment No. 7 re voter approval requirement re special taxes, and Special Districts Directors'Compensation. The Consent decree for secondary treatment was filed in court on January 18'and approved. General Counsel will give a legal orientation to new Directors at tonight's Board meeting. (8) DISCUSSION ITEMS (Items A-C) A. General Manager Anderson requested direction regarding raising Directors' compensation. The Steering Committee discussed at length and concurred that Directors' compensation will remain at$170. B. The Agenda Items scheduled to be reviewed by the Board's working committees in February were reviewed. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, February 23, 2005 at 5 p.m. The next Board Meeting is scheduled for Wednesday, February 23, 2005 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:10 p.m. in Closed Session, pursuant to Government Code Sections 54956.8, 54956.9, and 54956.9(b). Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions re Agenda Item Nos. 13A(1)and (2)will Minutes of the Steering Committee Page 4 January 26, 2005 be publicly reported at the time the approved actions become final. No reportable action was taken re Agenda Item Nos. 13A(3)and (4). At 6:45 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:45 p.m. Submitted by: !M o Gail Garrett Steering Committee Secretary N bepNpeMelSfeebp LwnmWlooWLSC MhNex FOnn.Stlx I STEERING COMMITTEE (1) Roll Call: Meeting Date: February 23, 2005 Meeting Time: 5:00 p.m. Meeting Adjourned: p.m. Committee Members Steve Anderson, Board Chair............................................. Jim Ferryman, Board Vice Chair......................................... Roy Moore, FAHR Committee Chair................................... Carolyn Caveoche, OMITS Committee Chair.......................— Tod Ridgeway, PDC Committee Chair................................ JimSilva, Supervisor.......................................................... Others Thomas L. Woodruff, General Counsel Brad Hogin Don Hughes Staff Present Blake P. Anderson, General Manager Bob Ghirelli, Director of Technical Services _ David Ludwin, Director of Engineering Patrick Miles, Director of Information Technology Robert Dolan, Director of Operations & Maintenance Gary Streed, Director of Finance/Treasurer Lisa Tomko, Director of Human Resources Carol Beekman, Director of Communication and Administration Services Gail Garrett, Committee Secretary c: Lenore Crane H:loapfiagendal.5teering Commilleet2GD5W21022305 Roll Call Sheel.3.00c AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, FEBRUARY 23, 2005 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California Aoenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda,ores set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955 (posted within 24 hours). (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of -2- February 23, 2005 Agenda general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the January 26, 2005 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Tsunami Recovery Presentation by Water For People (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-B) A. Review Agenda Items scheduled to be presented to Committees in March 2005 (Information item only) C. Review and consideration of Agenda Items for Board of Directors Meeting of February, 2005 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, March 23, 2005. The next Board Meeting is scheduled for 7 p.m., Wednesday, March 23, 2005. -3- February 23, 2005 Agenda (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects,the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. "Confer with General Counsel re pending litigation, Orange Counlv Sanitation District, et al. v. County of Kem, at al.,Tulare County Superior Court Case No. 189564, Govemment Code Section 54956.9." 2. "Confer with General Counsel re pending litigation, Santa Ana Watershed Protect Authority v. Orange County Sanitation District, Orange County Superior Court Case No. 04CC06197, Government Code Section 54956.9." B. Evaluation of General Counsel Services pursuant to Government Code Section 54957. C. Reconvene in regular session D. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT 99 N'NEPTGENW%S ING COMMITTEE' GENGA FGRM.dW 4- February 23, 2005 Agenda Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee Meeting. Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall) Committee Staff Contact: Blake P.Anderson (714)593-7110 General Counsel: Thomas L.Woodruff (714)564.2605 Committee Secretary: Gail Garrett (714)593-7101 (714)962-0356 (Fax) E-mail: ggarrettQocsd.cem STEERING COMMITTEE MeebnBDal To8d.of Dir. Za3/05 m u AGENDA REPORT Uem Nbe I Iem Numbe 8 Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: March 2005 Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in March 2005 SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in March 2005: OMTS Committee: 1. Consider Award of Small Diameter Sewer Cleaning Services 2. Consider South Orange County WA MOU re feasibility study for Biosolids Composting Facilities at Prima Deshecha Landfill 3. Report on Summary Report on Impact of New Discharge Permit 4. Consider 503 Report PDC Committee: 1. Ratify Change Order No. 14 for Job No. 1-2-4, Bushard Trunk Sewer Rehabilitation 2. Ratify Change Order No. 18 for Job No. P1-37, Primary Clarifiers 16-31 and Related Facilities 3. Ratify Change Order No. 4 for Job No. P2-47-3, Secondary Treatment Facilities Process Upgrades at Plant No. 2 4. Ratify Change Order No. 3 for Job No. P2-79, Gas Compressor Upgrades 5. Ratify Change Order No. 2 for Job No. P2-82, Plant Utilities Rehabilitation and Refurbishment 6. Ratify Change Order No. 1 for Job No. FE-02-54, DAF Power Distribution Reliability Upgrades 7. Ratify Change Order No. 4 for Job No. J-71-3, Facilities Modifications for Odor Control 8. Approve PSA Contract No. 7-49, Rehabilitation of MacArthur Pump Station 9. Approve Amendment No. 2 to PSA for Contract Nos. 7-36, Gisler-Redhill Trunk Improvements; 7-39, Orange Trunk Improvements; and 7-41, Gisler-Redhill/North Trunk Improvements FAHR Committee: 1. Consider General Manager Approved Purchases 2. Report on Preliminary Sewer Service User Fees for 2005-06 3. Consider OCERS ARBA Agreement 4. Report on Preliminary 2005-06 Budgets 5. Consider Sewer Service User Fees for 2005-06 6. Consider Permit User Service Fees for 2005-06 7. Consider Capital Facilities Capacity Charges 8. Consider HR and Safety Policy Changes PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line Item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 H%deprs+3eadaysiesaa3 Commime¢ao5w2w223o5 usi maw for W cm arA do< aMam. fio2M Page 2 STEERING COMMITTEE Meeung Date To ad.or Di, 2123105 AGENDA REPORT Iem Number I 1em Number stet Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its February 23, 2005 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the February 23, 2005 meeting: CONSENT CALENDAR 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. (1) Receive and file petition from John West requesting annexation of .94 acres to Orange County Sanitation District, in the vicinity of Santiago Canyon Road and Hewes Street, in an unincorporated area of Orange County; and, (2)Adopt Resolution No. OCSD 05-02, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-47 —West Annexation). END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on January 26, 2005, to be filed. Non-Consent Calendar b. Review and consideration of agenda items considered by the Steering Committee re the February 23, 2005 meeting. C. Consideration of items deleted from Steering Committee Consent Calendar, if any. 12. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on February 2, 2005, to be filed. b. Approve Amendment No. 2 to the agreement with U. S. Metro Group, Inc., for Janitorial Services, Specification No. 5-2001-58, authorizing an additional amount of$2,800 for additional services through FY 04/05, and a contingency amount of$5,000 for future scope expansions, increasing the total annual amount not to exceed $367,378. C. Approve Consulting Services Agreement with Science Applications International Corporation (SAIC), for Ocean Monitoring Program Support, Specification No. CS-2004-200, in an amount not to exceed $215,020, and providing the option of four one-year annual renewals. d. (1)Authorize the General Manager to enter into a Sole Source Agreement with ECO2 Inc. to demonstrate the potential effectiveness of superoxygenation technology in controlling hydrogen sulfide and its resulting odors at the Seal Beach pump station pressure trunkline in an amount not to exceed $189,000; and, (2)Authorize the General Manager to purchase the superoxygenation technology test equipment from ECO2 Inc., for an amount not to exceed $621,000, for permanent sulfide and odor control at the Seal Beach Pump Station, the purchase to be executed if the identified success criteria are met. OMTS Non-Consent Calendar e. Consideration of items deleted from OMTS Committee Consent Calendar, if any HMeFOepmEa1tWng Cmm IIMV00S0 22WS U9 W PN M Feb Boe,E-r.].Eoc wH.a:MM Page 2 13. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the meeting held on December 2, 2004 to be filed. b. Ratify Change Order No. 2 to Abandonment of Airbase Trunk Sewer— Watson Avenue, Contract No. 6-13-1, and College Avenue Pump Station Replacement Force Mains, Contract No. 7-23-1, with Mike Pdich and Sons, Inc., authorizing an addition of$214,384, and a time extension of 71 calendar days, increasing the total contract amount to $2,589,686. C. Ratify Change Order No. 3 to Secondary Treatment Facilities Process Upgrades at Plant No. 2, Job No. P2-47-3, with Morrow-Meadows Corporation, authorizing an addition of$331,811, increasing the total contract amount to$5,262,479. d. Ratify Change Order No. 2 to Gisler-Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler-Redhill/North Trunk Improvements, Contract No. 7-41; and City of Tustin Project Nos. 6106 and 6151, with ARB, Inc., authorizing an addition of$169,223 and 15 calendar days, increasing the total contract amount to $18,894,834. e. Ratify Change Order No. 17 to Primary Clarifiers 16-31 and Related Facilities, Job No. 131-37, with Margate Construction, authorizing an addition of$127,478, increasing the total contract amount to $71,344,737. f. Ratify Change Order No. 13 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of$225,331 and a time extension of seven calendar days, increasing the total contract amount to $32,137,136. g. Ratify Change Order No. 5 to Effluent Pump Station Annex, Job No. J-77, with J.F. Shea Construction, Inc., authorizing an addition of$390,586, increasing the total contract amount to $43,851,883. h. Accept Warner Avenue Relief Sewer, Contract No. 11-22, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. L Approve Professional Services Agreement with Black& Veatch Corporation providing for engineering services for Central Generation Automation, Job No. J-79-1, for an amount not to exceed $1,397,622. j. Approve Professional Services Agreement with Earth Tech, Inc., providing for engineering services for Sludge Digester Rehabilitation at Plant No. 1, Contract No. P1-100, for an amount not to exceed $3,665,377. XMepfapmW Weanry LmnnYn3005gS0]2]OS W elgW br Fabuary BVNar.)O% XMF[G: Page 3 k. Approve Amendment No. 5 to the Professional Services Agreement with Carollo Engineers, providing for additional construction support services for the Solids Storage and Truck Loading Facility at Plant No. 2, Job No. P2-60, for an additional amount of$74,132, increasing the total amount not to exceed $1,467,803. I. (1) Ratify Change Order No. 6 to Standby Power and Reliability Improvements, Job No. J-33-1A, with Southern Contracting Company, authorizing an addition of$336,730, increasing the total contract amount to$7,971,341; and, (2)Approve a budget amendment for Standby Power and Reliability Improvements, Job No. J-33-1A, in the amount of$336,730, for a total budget of$18,655,730. M. Ratify Change Order No. 10 to Area Classification Study Implementation Plan, Plant Nos. 1 and 2, Job No. J-35-2, with J.F. Shea Construction, Inc., authorizing an addition of$469,382, increasing the total contract amount to $16,445,836. n. Approve Amendment No. 6 to the Professional Services Agreement with Parsons Engineering Science for Area Classification Study Implementation Plan, Plant Nos. 1 and 2, Job No. J-35-2, providing for construction support and engineering services for an additional amount of $577,000, increasing the total amount not to exceed $4,528,021. o. (1) Approve a budget amendment of$185,253 for Collection System Model and Strategic Plan Update, Job No. J-101, for a total budget of $685,253; and, (2)Approve Professional Services Agreement with MWH Americas, Inc. (MWH)for Collection System Model and Strategic Plan Update, Job No. J- 101, for an amount not to exceed $434,456; and, (3)Authorize the General Manager to issue a sole source purchase order to Wallingford Software for InfoWorksCS software to include technical support and maintenance, in an amount not to exceed $50,797. P. (1)Approve a budget amendment of$76,000 for Supplement No. 1 to the 1999 Strategic Plan Final Program Environmental Impact Report, Job No. J-40-5, for a total project budget of$908,000; and, (2)Approve Amendment No. 4 to the Professional Services Agreement with Environmental Science Associates, providing for additional environmental services for an additional amount of$55,000, increasing the total amount not to exceed $568,500. Hld p ge aVle rg Urt&Aft IOI F b Dr,BeLbBI.]Apc ftmk ea:MOM Page 4 PDC Non-Consent Calendar q. Consideration of items deleted from PDC Committee Consent Calendar, if any 14. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on December 8, 2004 to be filed. b. Receive and file Treasurer's Report for the month of January 2005. C. Receive and file Quarterly Investment Management Program Report for the period October 1, 2004 through December 31, 2004. d. Receive and file the Mid-Year Financial Report for the period ending December 31, 2004. e. Authorize the General Manager to renew the consultant agreement with Public Resources Advisory Group as the District's Financial Advisor for an additional two-year period beginning with fiscal year 2004-05. f. Approve the 2005/06 Budget Assumptions, Fiscal Policy Statements, and Budget Calendar. FAHR Non-Consent Calendar g. Consideration of items deleted from FAHR Committee Consent Calendar, if any. NON-CONSENT CALENDAR 15. (a)Approve a Lease Agreement for 1800 West Pacific Coast Highway, Newport Beach, with Malcolm Phillips for the period of six months, commencing March 1, 2005 through August 31, 2005, and continuing on a month-to-month basis at the rate of$2,000 per month; and, (b)Authorize staff to lease the second floor of 1730 West Pacific Coast Highway, Newport Beach, on a month-to-month basis with future tenants. 16. (a)Approve Plans and Specifications for Plant No. 1 — Plant Water VFD Replacement, Job No. SP-94, on file at the office of the Board Secretary; H:W¢F�BMGdlS18Mn8Cmrvndea300SDNR33051i¢I W ARs br F¢Mu,Y 9nvdar.l.Eoc Page 5 (b) Receive and File Bid Tabulation and Recommendation; and, (c)Award a Construction Contract to Shasta Electric LP for Plant No. 1 — Plant Water VFD Replacement, Job No. SP-94, for an amount not to exceed $630,450. 17. Closed Session PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line Item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 HMepfepeftB l¢binB�RwVMSWPL}ZMUM d AIL for Fe r,p -v,I.dw R.W.G:WM.. Page 6 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018