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Home My WebLink About2005-01 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, January 26, 2005 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday,January 26, 2005 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Steve Anderson, Chair Joe Forbath, Counsel Jim Ferryman,Vice Chair Brad Hogin, Counsel Carolyn Cavecche, Chair, OMITS Committee Don Hughes,Asst. to Sup. Silva Brian Donahue, Chairman, PDC Committee Bob Stallings, ReMax Roy Moore, Chairman, FAHR Committee Jim Silva, County Supervisor STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Directors Absent: Bob Ooten, Director of Operations and Maintenance Gary Streed, Director of Finance/Treasurer Carol Beekman, Director of Communications and Administrative Services Gail Garrett, Committee Secretary FILED (2) APPOINTMENT OF CHAIR PRO TEM IN THE OFFICE OF THE SECRETARY ORANGE nn" q.y,.ennu nlSTBICT No appointment was necessary. FEB 22 3 2005 (3) PUBLIC COMMENTS RY There were no comments by any member of the public. (4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the December 15, 2004 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 January 26, 2005 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson reported there are eight new Directors on the Board and announced the Standing Committee appointments. Chair Anderson, Supervisor Silva and Dr. Ghirelli attended last week's CASA conference and gave reports. Chair Anderson and Vice Chair Jim Ferryman will be traveling to Washington DC in February to meet with legislators from the Orange County delegation on secondary treatment funding and other water resource matters. Director Darryl Miller may also attend. The annual Congressional lunch is sponsored by the Sanitation District, Metropolitan Water District of Orange County(MWDOC)and other water and wastewater agencies. To facilitate coordination of lobbying efforts, Directors planning on traveling to Washington DC this year are requested to complete the survey sheet included in their Board package and return it to Penny Kyle, Board Secretary. Chair Anderson announced that the District received payment of$2.7 million from SAW PA and thanked Chairman Anderson, Director Miller, Director Duvall, Dr. Ghirelli, and Chair Phil Anthony, OCWD, for their efforts to bring this to a satisfactory conclusion. A special orientation meeting for new Directors is being held on February 16 at 5 p.m. Carol Beekman briefly outlined the agenda and noted that all active directors are encouraged to attend. Please notify Penny Kyle if you plan to attend. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson gave a brief historical overview of the Santa Ana River Interceptor (SARI)line. He reported on the recent damage caused by Januarys storm. A visual survey and engineering survey indicated significant erosion and Staff will be requesting to procure Jamison Engineering services under a sole source contact for the emergency repairs. Mr.Anderson requested authorization for$1,000,000 for these repairs. Santa Ana Watershed Protection Authority (SAW PA)will be billed 76%of the cost in accordance with their ownership share. Chair Anderson recommended a District representative attend the next Yorba Linda City Council meeting to provide an update. Carol Beekman outlined the agenda highlights for the New Directors Orientation on February 16. The General Manager and Director of Finance updated the Steering Committee on the preliminary budget assumptions for next fiscal year. (7) REPORT OF GENERAL COUNSEL General Counsel briefed the committee on four measures introduced at the outset of the 2005 Legislative Session which he recommended the Board of Directors review, at its February Board meeting,and consider taking a position of support or opposition to each. The four measures under consideration are: California Deficit Prevention Act. Assembly Constitutional Amendment No. 1 re Minutes of the Steering Committee Page 3 January 26, 2005 Public Employee Pension Plans,Assembly Constitutional Amendment No. 7 re voter approval requirement re special taxes, and Special Districts Directors' Compensation. The Consent decree for secondary treatment was filed in court on January W and approved. General Counsel will give a legal orientation to new Directors at tonight's Board meeting. (8) DISCUSSION ITEMS (Items A-C) A. General Manager Anderson requested direction regarding raising Directors compensation. The Steering Committee discussed at length and concurred that Directors' compensation will remain at$170. B. The Agenda Items scheduled to be reviewed by the Board's working committees in February were reviewed. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, February 23, 2005 at 5 p.m. The next Board Meeting is scheduled for Wednesday, February 23, 2005 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:10 p.m. in Closed Session, pursuant to Government Code Sections 54956.8, 54956.9, and 54956.9(b). Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions re Agenda Item Nos. 13A(1)and (2)will Minutes of the Steering Committee Page 4 January 26, 2005 be publicly reported at the time the approved actions become final. No reportable action was taken re Agenda Item Nos. 13A(3)and (4). At 6:45 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:45 p.m. Submitted by: Gail Garrett Steering Committee Secretary N WepbpegatSlenig Ca�xrillee'ORSC MiuRes FamSWc STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to Califomia Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, January 26, 2005, was duly posted for public inspection in the main lobby of the District's offices on Thursday, January 20, 2005. IN WITNESS WHEREOF, I have hereunto set my hand this 26th day of January, 2005. 1,1 tt� t. Penny Kyle; Secrets f the Board of Directors of Orange County Sanit6flon District Posted: January 20. 2005. 12:00 p.m. By: Signature %pdm%gmWrtr mm�p sling.Im 0� ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY(2) pMM: (714)962-2411 W: p141962M56 ,Y,Yw.pcW.. :n.01,v :,..: Po. Bm 612J NOTICE OF MEETING rapn 92728 8127 OF THE �iW.: STEERING COMMITTEE 108"She Aie we r°°°9z 00;'a a ORANGE COUNTY SANITATION DISTRICT Aq " WEDNESDAY, JANUARY 26, 2005 - 5 P.M. • MI.. Anaheim DISTRICT'S ADMINISTRATIVE OFFICE Brea B ena Perk 10844 ELLIS AVENUE cyp— FOUNTAIN VALLEY, CALIFORNIA 92708 Fountain Yelley Fullerton Garden Greta Hununglon Beach Irvine Le Habra Le Palma A regular meeting of the Steering Committee of the Board of Directors o L.X.mims Orange County Sanitation District will be held at the above location, date and Newport Beath Orange time. papers. San's Ana Seel Beach Stanton Tustin un.Part Ywta Linda anty .f m Mesa 0nny. OlaeHcu Cor Midway GLy .t.r 01.s:i.L. Irvine Paden H:ldeptlagendaGSteenng Committeet2005kOM12605 SC Meegng Notice FormIAM I kary M Ta maintain worldilass leadership in wastewater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, January 26, 2005 Wednesday, February 23, 2005 Wednesday, March 23, 2005 Wednesday, April 27, 2005 Wednesday, May 25, 2005 Wednesday, June 22, 2005 Wednesday, July 27, 2005 Wednesday, August 24, 2005 Wednesday, September 28, 2005 Wednesday, October 26, 2005 'Wednesday, November 16, 2005 'Wednesday, December 21, 2005 'Tentatively rescheduled from regular fourth Wednesday. KWeytlagenda05 Ong C—°ft etg4wftfing Dates Fann.2da STEERING COMMITTEE (1) Roll Call: Meeting Date: January 26, 2005 Meeting Time: 5:00 p.m. Meeting Adjourned: p.m. Committee Members Steve Anderson, Board Chair............................................. Jim Ferryman, Board Vice Chair.........................................— Roy Moore, FAHR Committee Chair................................... Carolyn Cavecche, OMTS Committee Chair....................... Tod Ridgeway, PDC Committee Chair................................— Jim Silva, Supervisor.......................................................... Others Thomas L. Woodruff, General Counsel Brad Hogin Don Hughes Staff Present Blake P. Anderson, General Manager Bob Ghirelli, Director of Technical Services Gary Streed, Director of Finance/Treasurer Carol Beekman, Director of Communication and Administration Services _ Gail Garrett, Committee Secretary c: Lenora Crane Wdepragonda\SbednS Commltloe12005Iioll Call Sheel FOMAdx AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JANUARY 26, 2005 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California Agenda Postino: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to lake immediate action,which need came to the attention of the Committee subsequent to the posting of agenda,ores setforth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting dale. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items maybe continued from this meeting without further notice to a Committee meeting held within five (5)days of this meeting per Government Code Section 54954.2(b)(3). Meetino Adiournmenl: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of -2- January 26,2005 Agenda general interest should do so at this time. As determined by the Chairman, speakers may be defamed until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the December 15, 2004 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Report on January rains and Santa Ana River flows B. New Board and Returning Board Orientation, February 16, 2005 C. Report on Work for Fiscal Year 2005-2006 Budget (7) REPORT OF GENERAL COUNSEL (6) DISCUSSION ITEMS (Items A-C) A. Direction to Staff regarding Directors Compensation as Authorized by Ordinance OCSD-14. (This is considered annually by the Steering Committee.) B. Review Agenda Items scheduled to be presented to Committees in February 2005 (Information item only) C. Review and consideration of Agenda Items for Board of Directors Meeting of January 26, 2005 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES -3- January 26, 2005 Agenda The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday, February 23, 2005. The next Board Meeting is scheduled for 7 p.m.,Wednesday, February 23, 2005. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. Confer with James D. Herberg, Real Property Negotiator pursuant to Government Code Section 54956.8. Property: 5455 Dodds Avenue, Buena Park, California Agency Negotiator. James D. Herberg Negotiating Parties: Stage Road Limited Liability Corporation LLC Under Negotiation: Instruction re price, terms, and conditions for the purchase,sale, exchange, or lease of subject properly. 2. Confer with Real Property Negotiator pursuant to Government Code Section 54956.8. Properly: 10950 Virginia Circle, Fountain Valley, California Agency Negotiator. Bob Stallings, Remax Real Estate Specialists Negotiating Parties: Jim Snyder, Lee and Associates Under Negotiation: Instruction re price,terms, and conditions for the purchase sale of subject property. Contract No. 1-10, Ellis Avenue Pump Station Alternative Site B,occupied by tenant"The Best of the Best". Properly: 18475 Pacific Ave, Fountain Valley, California Agency Negotiator. Bob Stallings, Remax Real Estate Specialists Negotiating Parties: Matt Fales, Bender Properties Under Negotiation: Instruction re price,terms, and conditions for the purchase, sale of subject property. Contract No. 1-10, Ellis Avenue Pump Station Alternative Site B, "Hobby People". Property: 18475 Bandlier Circle, Fountain Valley, California Agency Negotiator: Bob Stallings, Remax Real Estate Specialists -4- January 26, 2005 Agenda Negotiating Parties: Ed Martin, Chandler Real Properties Under Negotiation: Instruction re price,terms, and conditions for the purchase, sale of subject property. Contract No. 1-10, Ellis Avenue Pump Station Alternative Site B,occupied by tenant"Colgan Custom". 3. Confer with General Counsel re pending litigation, Orange Counfv Sanitation District v. County of Kings. et al., Kings County Superior Court Case No. 02C0635, Government Code Section 54956.9. 4. Confer with General Counsel—Anticipated Litigation. Significant Exposure to Litigation, Government Code Section 54956.9(b): Two (2) matters. B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT :99 HMEPI GENDAVSI ING COMMnlEF1CWV WVW5 AGENDA DOC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee Meeting. Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall) Committee Staff Contact: Blake P.Anderson (714)593-7110 General Counsel: Thomas L.Woodruff (714)564-2605 Committee Secretary: Gail Garrett (714)593-7101 (714)962-0356 (Fax) E-mail: ggarrett@ocsd.mm DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, December 15, 2004 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, December 15, 2004 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Thomas L. Woodruff, General Counsel Directors Present: Joe Forbath Steve Anderson, Chair Don Hughes Carolyn Cavecche, Chair, OMTS Committee Roy Moore, Chair, FAHR Committee STAFF PRESENT: Tod Ridgeway, Chair, PDC Committee Blake Anderson, General Manager Jim Silva, County Supervisor Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Carol Beekman, Director of Communications and Directors Absent Administrative Services Jim Ferryman, Vice Chair Gail Garrett, Committee Secretary Layne Baroldi, Legal & Regulatory Affairs Liaison (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the November 17, 2004 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 December 15, 2004 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson reported on his trip to Washington D.C. to attend the California Congressional meetings. He met with Congresswoman Loretta Sanchez and her staffman Christopher Cox. OCSD will receive an appropriation of$800,000 for secondary treatment. SAW PA received $300,000 and GWRS$2.5 million which,when added to other grants we have received, brings the GWRS grant total to$92.5 million. Chair Anderson will be presenting resolutions to Shirley McCracken,John Collins,Anna Piercy, Patricia Bortie and Paul Walker, commending them for their many years of service to the District. Directors Mike Duvall and Carolyn Cavecche were appointed voting members to the GWRS Committee,and Jim Ferryman, Don Bankhead and Larry Crandall as alternates 1, 2, and 3 respectively. City of Anaheim appointed Council Member Harry Sidhu and City of Cypress has appointed Phil Leubben to the OCSD Board of Directors. Chair Anderson and Supervisor Jim Silva will be attend the CASA conference In Palm Springs next month, as will Bob Ghirelli and Jim Colston. The three Standing Committees will not meet in January. The Steering Committee will meet on January 26, 2005 at 5:00 p.m. There will be a 15-minute meet-and-greet to welcome new Directors at 7:00 p.m. prior to the Board meeting,which will begin at 7:15 p.m. The meeting schedule for February was announced. Chair Anderson said he would seek a resolution to adjourn the Board meeting in memory of Director Dick Edgar,who was a past Board Chair, and provided leadership to the District for most of the 1980's. He represented the City of Tustin where he was on the city council for over 10 years. (6) REPORT OF THE GENERAL MANAGER A. OCBC Executive Committee General Manager Blake Anderson announced he has been elected to the Orange County Business Council's Executive Committee to serve in the capacity of a Vice Chair for Public Infrastructure. A memorandum from Mr. Anderson to the Steering Committee was handed out, outlining OCBC's 2005 objectives. The Directors approved his request. B. Huntinaton Beach Conference and Business Visitors Bureau Mr. Anderson reported the HBCBVC request for the Sanitation District to invest in an advertising campaign was considered by the FAHR Committee last Wednesday night. Carol Beekman, Director of Communications and Administrative Services, gave an overview of the sequence of events and briefed the Directors on the outcome of the FAHR meeting. General Counsel issued an opinion that was shared with the FAHR Committee that the proposal, as written, would constitute an unlawful gift of public funds. Dr. Robert Ghirelli, Director of Technical Services, had provided an opinion that the HBCVB proposal would not qualify for the RWQCB's supplemental Minutes of the Steering Committee Page 3 December 15, 2004 environmental projects which are designed to build facilities that improve water quality or restore habitat Ms. Beekman handed out copies of a letter to Doug Traub, President and CEO of HBCVBA, informing him of the FAHR committee's direction to continue with the planned efforts for community outreach and outlining the considerable public outreach efforts the District has conducted in the past to promote education and ensure the public knows our coastal water is safe and dean. C. OCLS IV The fourth annual Orange County Leadership Symposium begins mid-day Friday, January W and ends mid-day Sunday, January W at UCLA's Conference Center in Lake Arrowhead. The flyer and registration form is in tonight's agenda packages. D. Riaht of Way Issue Mr. Anderson alerted the Directors of the right-of-way issue that is developing In Costa Mesa and gave handouts of a map of the area which is impacted. Twenty-seven homeowners have been given formal notice to remove the encroachments from District's property. Mr.Anderson noted that it will take some time for the properly owners to comply, and the District is willing to work with them. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that pending and anticipated litigation will be discussed in dosed session,with regards to SAWPA, Bushard trunk, Yakima, and RWOCB Administrative Civil Liability Complaint. (8) DISCUSSION ITEMS (Items A-C) A. Date and time for New Board Orientation: Three dates for the New Board Orientation were put forth for discussion and consideration by the Steering Committee. The Directors approved Wednesday, February 16,2005 from 5:00—7:00 p.m. for the New Board Orientation. Director Carolyn Cavecche noted that, in Item 12(d)Dr. Stephen Weisberg, Executive Director of SCCWRP,was to present a report prior to the Board's consideration of the item. Dr. Ghirelli responded that Dr. Weisberg is out of town and his associate had a personal commitment this evening. A report will be provided at a later date. B. The three Standing Committees will not be meeting in January. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There was no other business discussed. Minutes of the Steering Committee Page 4 December 15, 2004 (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, January 26,2005 at 5 p.m. There will be a 15-minute meet-and-greet gathering on Wednesday, January 26, 2005 beginning at 7 p.m. The next Board Meeting is scheduled for Wednesday, January 26, 2005 at 7:15 p.m. (13) CLOSED SESSION The Committee convened at 5:55 p.m. in Closed Session, pursuant to Section 54956.9 and Section 54956.9(b), to discuss pending litigation and anticipated litigation. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:50 p.m.,the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:50 p.m. Submitted by: arrett Steering Committee Secretary KWgNlgpergelSYewvy Cbm,rvl UW11120011l1 SCM sFINAL.SUrc LAW OFFICES OF WOODRUFF, SPRADLIN & SMART A PROFESSIONAL CORPORATION Item 8 ( A ) MEMORANDUM TO: Chair and Members of Steering Committee Orange County Sanitation District FROM: General Counsel DATE: January 20, 2005 RE: Directors' Compensation At the present time, the Directors receive the sum of $170 for each meeting attended, or each day of service rendered on behalf of the District, with a maximum not- to-exceed 6 days in any calendar month. Under the provisions of existing law (California Water Code Sections 20200 through 20207), the Directors would be authorized to enact an Ordinance increasing that by an amount not-to-exceed 5% for each calendar year following the operative date of the last adjustment of the present compensation. The current level of compensation for Directors was established in January, 2001, thus the rate of 5% per annum for 4 years ($8.50 per year, for a total of $34.00), would result in a new maximum of$204. Additionally, the Ordinance would re-authorize that compensation be paid up to and including 6 meetings, or 6 days of service in any calendar month, except for the Chair of the Board, who is authorized 10 meetings, or 10 days of service per month. THOMAS L. WOODRUFF GENERAL COUNSEL TLW:pI cc: Mr. B.P. Anderson Mr. G.G. Streed Item 8(A) Attachment A ORDINANCE NO. OCSD-14 AN ORDINANCE OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT ESTABLISHING BOARD OF DIRECTORS COMPENSATION WHEREAS, Members of the Board of Directors are entitled, by the provisions of State law, to receive compensation for attendance at meetings, or for each day's service rendered as a Member of the Board; and WHEREAS, the last adjustment in the per diem compensation for Directors was effective in 1987; and WHEREAS, the State Legislature, during the regular Session of Year 2000, adopted legislation (Senate Bill 1559), Chaptered into law (Ch. 86, Stats. 2000), effective January 1, 2001, authorizing the adoption of an Ordinance pursuant to California Water Code Sections 2000 through 2007, including an increase of the per diem compensation in an amount not to exceed five (5%) percent for each calendar year following the operative date of the last adjustment; and WHEREAS, the Board of Directors determines that the proposed increase is reflective of increases in the cost of living related to the performance of service. NOW, THEREFORE, the Board of Directors of Orange County Sanitation District does hereby ORDAIN: Section 1: That each Director shall receive the sum of One Hundred Seventy ($170.00) Dollars for attendance at each meeting of the Board of Directors, or for each day's service rendered as a Member of the Board, by request of the Board; provided that each Director, other than the Chair of the Board, shall receive compensation for not more than a total of six (6) meetings or six (6) days' service per month. Section 2: The Chair of the Board shall receive compensation for not more than a total of ten (10) meetings, or ten (10) days' service per month. Section 3: Each day's service rendered as a Member of the District's Board of Directors, shall be deemed to include, but not be limited to: A. Attendance as a Member of any Committee established by the District and appointed by the Chair of the District. 1 B. Attendance at any Committee Meeting when expressly invited to attend said Committee Meeting by the Chair of the District. C. Attendance at conferences with State and/or Federal Legislators regarding District business, when approved by action of the Board of Directors. D. Attendance at a meeting, hearing, or conference for business of the District, when approved by action of the Board of Directors, or when designated by the General Manager, with the concurrence of the Chair, when deemed to be in the best interests of the District. Section 4: Each Director shall be reimbursed at the rate per mile established by the United States Internal Revenue Service as allowable for mileage expense deduction for use of a personal vehicle or business of the District. As said allowable rate established by the Internal Revenue Service is periodically changed, said changes in the reimbursement rate shall become effective on the first day of the month following the month in which the change is announced by the Internal Revenue Service. Section 5: When traveling on the business of the District, the Director shall be entitled to reimbursement of expenses necessarily incurred in the course of said travel, in accordance with the following schedule: A. Commercial Transportation — Per actual invoice. B. Hotel — Room rate per actual statement for occupancy. C. Registration—Actual cost of conference or meeting registration fee. D. Ground Transportation —As itemized. E. Telephone Service—As itemized. F. Meals. Gratuities. and Incidentals - $40.00 per day. In those cases where the actual cost of the Director's personal meals and incidentals required during the course of the conference or meeting exceeds the per diem, reimbursement will be based upon actual expenditures. Section 6: No Director shall receive pay for attendance at any meeting, such as Committee Meetings, which is scheduled immediately preceding, 2 immediately succeeding, or concurrent with, a regularly-scheduled District Board Meeting. Section 7: If any provision of this Ordinance is adjudged by a Court of proper jurisdiction to be invalid, or unenforceable, it is the intention of the governing body adopting this Ordinance, that all other provisions shall be valid and enforceable. Section 8: Resolution No. 98-3 is hereby repealed. Section 9: This Ordinance shall be effective sixty (60) days after adoption. PASSED AND ADOPTED at a regular meeting of the Board of Directors held the 24th day of January, 2001. Chair, Board of Directors Orange County Sanitation District ATTEST: Secretary of the Board of Directors Orange County Sanitation District Thomas L. Woodruff, General Counsel 3 STEERING COMMITTEE Mewing Date To ad.or Dir. 1/26/05 AGENDA REPORT Item Number ItemNumbe 8( Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: February Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in February. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in --- (next month): OMTS Committee: 1. Consider Approval of Collection—Odor Control Research Project 2. Consider Consulting Services Agreement with Science Applications International Corporation (SAIC), Providing Consulting Services to Analyze and Report Oceanographic Monitoring Data 3. Consider Award of Small Diameter Sewer Cleaning Services 4. Consider Amendment No. 2 to Janitorial Services Contract PDC Committee: 1. Ratify Change Order No. 17 for Job. No. P1-37, Primary Clarifiers 16-31 and Related Facilities 2. Ratify Change Order No. 2 for Contract No. 6-13-1, Abandonment of Airbase Trunk Sewer-Watson Avenue; and 7-23-1, College Avenue Pump Station Replacement Force Mains 3. Ratify Change Order No. 10 for Job No. J-35-2, Area Classification Study Implementation Plant, Plant Nos. 1 and 2 4. Ratify Change Order No. 3 for Job No. P2-47-3, Secondary Treatment Facilities Process Upgrades at Plant No. 2 5. Ratify Change Order No. 2 for Contract No. 7-36, Gisler- Redhill Trunk Improvements; 7-39, Orange Trunk Improvements; 7-41, Gisler-Redhill/North Trunk Improvements, and City of Tustin Project Nos. 6106 and 6151 6. Ratify Change Order No. 13 for Job No. 1-2-4, Bushard Trunk Sewer Rehabilitation 7. Ratify Change Order No. 5 for Job No. J-77, Effluent Pump Station Annex 8. Ratify Change Order No. 6 for Job No. J-33-lA, Standby Power and Reliability Improvements 9. Execute Notice of Completion and Approve Final Closeout Agreement for Contract No. 11-22,Warner Avenue Relief Sewer 10. Approve PSA J-79-1, Central Generation Automation 11. Approve PSA P1-100, Sludge Digester Rehabilitation at Plant No. 1 12. Approve PSA J-101, OCSD Collection System Model and Strategic Plan Update 13. Approve Amendment No. 5 to PSA P2-60, Solids Storage and Truck Loading Facility at Plant No. 2 14. Approve Amendment No. 5 to PSA J-35-2, Area Classification Study Implementation Plant, Plant Nos. 1 and 2 15. Approve Amendment No. 5 to PSA J40-5, Supplement to the 1999 Strategic Plan FAHR Committee: 1. Consider Structure of 2005-06 COP Offering 2. Consider Financing Team for 2005-06 Offering 3. Consider Preliminary Budget Assumptions for 2005-06 4. Consider mid-year budget review for 6 months ended 12/31/04 5. Consider Quarterly Investment Management Report (2"d Quarter) 6. Consider Preliminary Sewer Service User Fees for 2005-06 7. SWAP Status Report (2nd Quarter) 8. Communications Plan Quarterly Update PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA H:Wept� gmdMSlemnBCon itneU005101➢l2W5 L51 of AR51a FBENaryar 6 ECC Rense0. eimee Page 2 CEQA FINDINGS Not a project. ATTACHMENTS NA 99 N:NgibgBnEBl51e[Brg CBmmlleariG]SWIWIMOS IW MAR51Br F¢prvdry arfiUB¢ rt W: &N Page 3 STEERING COMMITTEE Meeting Date To ad.of Dir. 1/26/05 AGENDA REPORT Item Number Item Number Orange County Sanitation District a(Q FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its January 26, 2005 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the January 26, 2004 meeting: CONSENT CALENDAR 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. (1) Receive and file petition from Russell Ellis requesting annexation of 1.12 acres to Orange County Sanitation District, in the vicinity of Santiago Canyon Road and Lolita Street, in the City of Orange; and, (2)Adopt Resolution No. OCSD 05-01, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-46—Ellis Annexation). a. Authorize the General Manager to execute a Reimbursement Agreement with the Orange County Transportation Authority(OCTA)to reimburse the Orange County Sanitation District(OCSD)for the design and construction support costs in connection with the OCTA Sewer Relocation Projects, Contract No. 15-01, providing for protection of existing OCSD sewers throughout the length of the OCTA SR-22 Widening Project,for OCSD's actual staff and administrative costs. END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on December 15, 2004 to be filed. Nan-Consent Calendar b. Review and consideration of agenda items considered by the Steering Committee re the January 26, 2005 meeting. C. Consideration of items deleted from Steering Committee Consent Calendar, if any. 12. Receive and file Treasurer's Report for the month of December 2004. 13. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Cooperative Committee Minutes for the meeting held on December 13, 2004 to be filed. GWRSSC Non-Consent Calendar b. Consideration of items deleted from GWRSSC Consent Calendar, if any. NON-CONSENT CALENDAR 14. Closed Session PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) vwe[luymea�lemn3 Cwrvn;,¢¢��OS\01 a12.5 Lis,or Aa:10 J3nwry Bwreyr)eoc Page 2 ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 HM,,009ef UW WARS for NnWry 9 rdr r C¢ R-. erm Page 3 )RANGE COUNTY SANITATION DISTRICT 714) 962-2411 vww.ocsd.com Railing Address: '.0. BOX 8127 buntain Valley, California 12728-8127 street Address: .0844 Ellis Avenue ountain Valley, California 12708-7018