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Home My WebLink About2004-10 MINUTES OF STEERING COMMITTEE MEETING Wednesday, October 27, 2004 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, October 27, 2004 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Blake Anderson, General Manager Steve Anderson, Chair Bob Ghirelli, Director of Technical Services Jim Ferryman, Vice Chair David Ludwin, Director of Engineering Carolyn Cavecche, Chair, OMTS Committee Carol Beekman, Director of Communications and Roy Moore, Chairman, FAHR Committee Administrative Services Shirley McCracken, Past Board Chair Jennifer Cabral, Public Information Specialist Directors Absent: Jim Colston, Legal & Regulatory Affairs Brian Donahue, Chairman, PDC Committee Liaison Jim Silva, County Supervisor Jim Herberg, Engineering Manager Ed Torres, Engineering Manager OTHERS PRESENT: Jim Burror, Senior Engineer Director Cathy Green Mike Moore, Environmental compliance & Director Tod Ridgeway Monitoring Manager Thomas L. Woodruff, General Counsel Layne Baroldi Legal & Regulatory Affairs Brad Hogin, Counsel Liaison Don Hughes, Asst. to Supervisor Silva Ann Sullivan, Principal HR Analyst Steve Bone, Robert Mayer Corp Gail Garrett, Committee Secretary Garry Brown, Orange County CoaslKeeper Daniel Cozad, SAWPA Acting General Manager Marta Hayden, Newport Beach Conference &Visitors Bureau Bill Workman, City of Huntington Beach FILED FIL Douglas C. Traub, Huntington Beach IN THE OFFICE IL T Conference and Visitors Bureau ORANGE ram" HE SECRETARY ....HE SEC DISTRICT NOV 172004 (2) APPOINTMENT OF CHAIR PRO TEM 9Y _7" No appointment was necessary. (3) PUBLIC COMMENTS Comments were made under item 6 below. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the September 22, 2004 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 October 27, 2004 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson introduced our Director from Huntington Beach, Mayor Cathy Green. Chair Anderson also recognized Doug Davert as the active director for the City of Tustin at tonight's Board meeting, replacing Tony Kawashima. Director Davert is also appointed to the OMTS Committee. Chair Anderson announced the meeting dates for the standing and ad hoc committees. He noted that, due to the Thanksgiving Holidays, the Board will meet a week earlier next month on November 17' Chair Anderson also announced the November 6 christening ceremony for the"Nerissa", our new Ocean Monitoring Vessel,which will be held at the Newport Harbor Nautical Museum. Attendance is voluntary and this event is not compensable for Directors. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson introduced Daniel Cozad, SAWPA Acting General Manager. Mr. Cozad thanked the Board for giving Acting General Manager Bob Ghirelli authority to meet with him and discuss the current litigation between SAWPA and OCSD. General Manager Anderson noted that this item will be discussed in closed session this evening. Bob Ghirelli reported that the original estimate on the Labor Day spill was of treated and disinfected effluent into the Santa Ana River inaccurate. Further recalculation by both staff and outside experts indicated the spill was approximately 1.6 million gallons. Samples immediately following the spill showed a spike at the mouth of the Santa Ana River only although, as a precaution, the beaches were closed from Magnolia in Huntington Beach to 52nd Street in Newport Beach by the County Health Department soon after it was notified of the event. Dr. Ghirelli informed the Steering Committee that staff is preparing a report for the Regional Board next week which will be shared with our Board of Directors. He also informed the directors that the penalty against the District could be in the$100,000 to$200,000 range. Director Ridgeway questioned whether further information was received from Edison regarding the helicopter that purportedly dropped water on the power transformer. Dr. Ghirelli informed that the District has requested information on the alleged incident but has not received a response. Director Cavecche noted that the spill incident was an aberrance-the District has not had a spill into the Santa Ana River in 30 years. Dr. Ghirelli also reported on the Huntington Beach PR Fund proposal received from the Huntington Beach Visitors and Conference Bureau. He, Carol Beekman, Bob Ooten, and Jennifer Cabral met with the group and Mayor Cathy Green to discuss the group's request that OCSD pay for an advertising campaign to mitigate the bad press coverage received over the last five years. Director Tod Ridgeway introduced Douglass Traub, Steve Bone, Garry Brown, and Bill Workman, representatives of the Huntington Beach Conference &Visitors Bureau and the City of Huntington Beach. They each requested that the Sanitation District fund the public outreach campaign to improve the image of Orange County beaches and water quality, and to inform the public about the measures that have been taken to protect public health. After extensive discussion, Chair Anderson requested a meeting with Director Tod Ridgeway, Director Cathy Minutes of the Steering Committee Page 3 October 27, 2004 Green, and the mayor of Seal Beach, and other interested parties to discuss the concept,after which he will present his findings to one of the District's standing committees. Director Jim Ferryman asked whether the District's participation would be a gift of public funds. Chair Anderson requested General Counsel to offer an opinion on the matter. General Manager Anderson briefed the Committee on the impact of last night's storm. The Corps of Engineers regulated the flow in the Santa Ana River at 2500 cis. Protective rip-rap will be added to the vulnerable section of the SARI line as soon as the flow in the river subsides. Board Agenda Item 18 will address the emergency repair costs which were originally estimated at$350,000, but are now estimated at$635,000. This will be presented to the Board tonight. The two-year transfer of the Sanitation District's property tax was forecast by staff at$16 million In June and appears to be was on target. Our 2004-2005 budget, approved by the Board in June, accounts for this loss of revenue. Director Ridgeway Introduced Marta Hayden, Newport Beach Conference &Visitors Bureau. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported an additional item has been added to Closed Session, Item D. The District has received new claims on the Bushard Trunk project. General Manager Anderson handed out an Ethics Manual for the Steering Committee to review and decide if it would benefit all Board members to receive a copy. (8) DISCUSSION ITEMS (Items A-D) A. Stale and Federal Legislative Advocacy Update General Manager Anderson reported that our efforts to secure additional funds for secondary treatment will continue. Under authority previously granted by the Board of Directors, Mr. Anderson will renew the three contracts with the District's lobbyists, subject to a cost reduction for ENS Resources from$180,000 to $120,000. B. California Performance Review Update Dr. Robert Ghirelii, Director of Technical Services, reported the Governor's California Performance Review(CPR) has completed its hearings and prepared a report that represents the preliminary analysis and findings of the CPR Commission, Jim Colston reported that recent news from the commission indicates the likelihood the SWRCB and RWQCBs may not be eliminated as originally proposed. Staff will continue to monitor the CPR as it moves to the Little Hoover Commission. C. Agenda Items scheduled to be presented to Committees in November were not reviewed due to time constraints. D. Agenda Items for Board of Directors Meeting of October 27, 2004 were not reviewed or considered due to time constraints. Minutes of the Steering Committee Page 4 October 27, 2004 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, November 17, 2004, 2004 at 5 p.m. The next Board Meeting is scheduled for Wednesday, November 17, 2004 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:32 p.m. in Closed Session, pursuant to Sections 54956.8, 54956.9, 54957 or 54957.6, to discuss five items. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:55 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. Submitted by: Gail Garrett Committee Secretary MVegWp a45Ye a mg1991IMi11W kIWN SCMinu .s.Ec[ STATE OF CALIFORNIA ) )SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, I hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, October 27, 2004, was duly posted for public inspection in the main lobby of the District's offices on Thursday, October 21, 2004. IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of October, 2004. Penny Kyle, Secretary of th Board of Directors of Orange County Sanitation istrict Posted: �t4 . �) , 2004, .00 p.m. By: Signature ,.yaoc`am�vammw:ate im 6 ORANGE COUNTY SANITATION DISTRICT ,he.: (714)962 2411 lee: 1714)962i 59 .m w.ee.d.eem °mres ao°eo eeS127 NOTICE OF MEETING F nwm Venw nA OF THE 927288127 eecweb.eemme: STEERING COMMITTEE 10844 Eibs Arehue Forma."Veil,,cA ORANGE COUNTY SANITATION DISTRICT 92700 7018 Membee Apeaeie. WEDNESDAY, OCTOBER 27, 2004 - 5 P.M. • MI.. Anakm.a DISTRICT'S ADMINISTRATIVE OFFICE Bea Eh'.. Pad 10844 ELLIS AVENUE C"y as FOUNTAIN VALLEY, CALIFORNIA 92708 Fnvnrmn owl, v u cagfaa [each Munt,n.nnn Beach tM/rC La Habae A regular meeting of the Steering Committee of the Board of Directors of La Pelnre Lan A1e,mrna Orange County Sanitation District will be held at the above location, date and Newpnn Buucn thhnpi. time. Ba.1.ANn rav Ann Sanl Beach S aaran usbn Nan Pnrk Yurhn l imb OebnpY e1 gnanpa Unka, oi.Rmb. Cana Musa Mulwnp Dt' wrt.� 0ieblics. o-onr, Pond, H:ldepMgenda\Steering CommiHeet20041SC MeeOng Notice Form.l.doc STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, October 27, 2004 'Wednesday, November 17, 2004 `Wednesday, December 15, 2004 Wednesday, January 26, 2005 Wednesday, February 23, 2005 Wednesday, March 23, 2005 Wednesday, April 27, 2005 Wednesday, May 25, 2005 Wednesday, June 22, 2005 Wednesday, July 27, 2005 Wednesday, August 24, 2005 Wednesday, September 28, 2005 Wednesday, October 26, 2005 'Wednesday, November 16, 2005 'Wednesday, December 21, 2005 `Tentatively rescheduled from regular fourth Wednesday. Hldept\agenda\Steenng Committee\04\Meeting Dates Fonn.2.doc STEERING COMMITTEE (1) Roll Call: Meeting Date: October 27 . 2004 Meeting Time: 5 P.m. Meeting Adjourned: Committee Members Steve Anderson, Board Chair Jim Ferryman, Board Vice Chair Roy Moore, FAHR Committee Chair Carolyn Cavecche, OMTS Committee Chair Brian Donahue, PDC Committee Chair Jim Silva, Supervisor Shirley McCracken, Past Board Chair tO hers Thomas L.Woodruff, General Counsel Staff Present Blake P. Anderson, General Manager................................ Bob Ghirelli, Director of Technical Services....................... David Ludwin, Director of Engineering............................... Patrick Miles, Director of Information Technology.............. Robert Ooten, Director of Operations & Maintenance........ Gary Streed, Director of Financerrreasurer....................... Lisa Tomko, Director of Human Resources........................ Carol Beekman, Director of Communication and Administration Services................................................ Jim Colston, Legal & Regulatory Affairs Liaison ................ Jim Herberg, Engineering Manager .................................. Ann Sullivan, Principal HR Analyst..................................... Gail Garrett, Committee Secretary..................................... c: Lenora Crane H9depUagenda\Sleedng Commldee\2004\Roll Call Sheet Form.3.dac AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, OCTOBER 27, 2004 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California Agenda Postino: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. -2- October 27, 2004 Agenda Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the September 22,2004 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Remarks by SAWPA Acting General Manager, Daniel Cozad. B. Request of Huntington Beach Visitors & Convention Bureau for District to fund Advertising campaign to improve the image of OC beaches and water quality (Ghirelli/Beekman) (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-D) A. State and Federal Legislative Advocacy Update (Information) B. California Performance Review Update (Information) C. Review Agenda Items scheduled to be presented to Committees in November (Information item only) D. Review and consideration of Agenda Items for Board of Directors Meeting of October 27, 2004 (9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT -3- October 27, 2004 Agenda (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, November 17,2004. The next Board Meeting is scheduled for 7 p.m.,Wednesday, November 17, 2004. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b)matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session to confer with Blake P. Anderson, General Manager re Executive Management Team Compensation and Benefit Percentage Adjustment(Government Code Section 54957.6). B. Confer with General Counsel re pending litigation, Santa Ana Watershed Proiect Authority v. Orange County Sanitation District, Orange County Superior Court Case No. 04CC06197, Government Code Section 54956.9. C. Confer with General Counsel re pending litigation, Orange County Sanitation District v. Santa Ana Watershed Proiect Authority, Orange County Superior Court Case No. 04CCOl1345, Government Code Section 54956.9. D. Confer with General Counsel -Anticipated Litigation. Government Code Section 54956.9(b)- One Matter. E. Reconvene in regular session F. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT 99 H:\WP.MAP GENM4 EFING COWITTEMOMENORWNH NOTICE ANO ROLL ML 9HEET.000 -4- October 27, 2004 Agenda Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee Meeting. Committee Chair: Steve Anderson (562)905-9700(La Habra City Hall) Committee Staff Contact: Blake P.Anderson (714)593-7110 General Counsel: Thomas L.Woodruff (714)564-2605 Secretary: Gail Garnett (714)593-7101 (714)962-0356 (Fax) E-mail: ggarrettr@ocsd.cem MINUTES OF STEERING COMMITTEE MEETING Wednesday, September22, 2004 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, September 22, 2004 at 5 p.m., in the Districts Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Bob Ghirelli, Acting GM & Director of Technical Steve Anderson, Chair Services Jim Ferryman,Vice Chair Bob Dolan, Director of Operations and Carolyn Cavecche, Chair, OMTS Committee Maintenance Roy Moore, Chairman, FAHR Committee Lisa Tomko, Director of Human Resources Jim Silva, County Supervisor Carol Beekman, Director of Communications and Shirley McCracken, Past Board Chair Administrative Services Tod Ridgeway, Director Gail Garrett, Committee Secretary Layne Baroldi, Legal & Regulatory Affairs Directors Absent: Liaison Brian Donahue, Chairman, PDC Committee Jim Colston, Legal & Regulatory Affairs Liaison OTHERS PRESENT: Jim Herberg, Engineering Manager Brad Hogin, General Counsel Sam Mowbray, Laboratory Manager Chris Townsend Ed Torres, Engineering Manager Scott Baugh Sonja Wassgren, Principal Public Eric Sapirstein Information Specialist John Freshman Simon Watson, Maintenance Manager (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the August 25, 2004 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 September 22, 2004 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson reported on several issues, as follows: A. The Advanced Water Purification Facility(AWPF)groundbreaking ceremony was held this past Monday. The event attracted more than 150 elected officials, community leaders and industry leaders from around the state and country. The Dedication Plaque and the rendering of what the finished facility will look like are displayed in the Board room tonight. B. There will be a special GWRS Visitors Center workshop held at 5:30 p.m. Monday, September 27 in the OCWD Board room. The meeting is for Directors and alternates serving on the GW RS Steering Committee, but is open to any Director who would like to sit in and listen. C. O.C. Supervisor Jim Silva, Mayor Tod Ridgeway(Newport Beach)and Carol Beekman, Director Of Communications and Administrative Services recently traveled to Washington D.C. to lobby for federal dollars for the construction of secondary treatment facilities. D. Director Anderson announced Mr. Harvey Hunt of Carollo Engineers passed away this past Monday. Apparently, he had been in poor health for about 1-1/2 years. he was considered one of the"foundations"of the District. The Board meeting will be adjourned in his memory. (6) REPORT OF THE GENERAL MANAGER Acting General Manager Bob Ghirelli reported on several issues, as follows: A. Mr. Ghirelli gave an update on Blake Anderson. He should be returning to work at the end of October. B. The Santa Ana Regional Water Quality Control Board approved OCSO's NPDES permit and Time Schedule Order at their public hearing this past Friday. It establishes the schedule for OCSD to achieve compliance with secondary treatment standards. EPA approval is expected next week, our new NPDES permit will become effective 33 days later, around the end of October. C. Mr. Ghirelli announced that the District's vessel, Nerissa, was launched on August 31" in the state of Washington and is currently undergoing sea trails. The delivery of the vessel will be in the next few weeks. The vessel will be moored in Newport Harbor and a christening ceremony is planned for November 6. D. He reported that we are working closely with LACSD and the City of Los Angeles through CASA on the biosolids issue in Kem County. E. Several commercial property sites have been identified for the new Ellis Pump Station site. A draft EIR is being prepared. Director Shirley McCracken noted that building on commercial sites would mitigate long range problems. F. Fred O'Brien is receiving his 30 year service award at the Board meeting tonight. G. Mr. Ghirelli asked Bob Ooten, Director of Operations and Maintenance,to brief the Minutes of the Steering Committee Page 3 September 22, 2004 committee members on the Labor Day spill. He outlined possible causes, recommendations and actions taken. Director Ferryman asked whether the agency which had drenched Edison's transformer had been contacted. District filed an Incident report with the Regional Water Board and investigations are currently ongoing. An in depth report will be submitted to the Board within 90 days. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) DISCUSSION ITEMS (Items A-D) A. Legislative Advocacy Briefing by Consultants The District's lobbying team who represent OCSD in Sacramento and Washington D.C. each gave updates on legislative activities. Presentation materials were handed out at the meeting. Scott Baugh urged staff and Directors to work in conjunction with all Orange County cities towards establishing a policy clarifying their needs and requirements with the California Performance Review (CPR). Mr. Ghirelli reported that staff is looking at the CPR and evaluating how OCSD will be impacted. Staff will have an update by next month. Director McCracken noted that OCSD staff needs direction from the Board on this matter. B. GVRD Oct. 21"workshoo on Biosolids Planning and Cottons Mr. Ghirelli informed the Steering committee that one of District's staff will be traveling to Vancouver, British Columbia to attend a biosolids workshop. C. The Agenda Items scheduled to be reviewed by the Board's working committees in October were reviewed. Mr. Golan said items 4 and 5 would not be going forward to OMTS. D. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. Director Anderson noted that all items on the agenda tonight are consent items. There were no questions or clarifications requested. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. Minutes of the Steering Committee Page 4 September 22, 2004 (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, October 27, 2004 at 5 p.m. The next Board Meeting is scheduled for Wednesday, October 27, 2004 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:30 p.m. in Closed Session, pursuant to Sections 54956.8, 54956.9, 54957 or 54957.6, to discuss four items. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:50 p.m.,the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:50 p.m. Submitted by: Gail Garrett Steering Committee Secretary H:WPAKmMaWmft wmmxWNW MMWW r M,Amc STEERING COMMITTEE neennyoate rom.orDr. le 27 Da No AGENDA REPORT item Number Iem Number eca> Orange County Sanitation District FROM: Robert P. Ghirelli, Director, Technical Services Originator: James Colston, Environmental Compliance Services SUBJECT: STATE AND FEDERAL LEGISLATIVE ADVOCACY GENERAL MANAGER'S RECOMMENDATION Information and Discussion Item SUMMARY On November 19, 2003, the Board of Directors established a budget of$320,000 for state and federal advocacy and authorized the General Manager to enter into Consultant Services Agreements with three providers: ENS Resources, Inc., Mayer, Brown, Rowe & Maw, LLP, and Townsend Public Affairs, Inc. Freshman Kest is on the District's lobbying team and is paid as a subcontractor to ENS Resources. The contracts were authorized for the 2004 calendar year, and they are renewable up to three one-year periods at the discretion of the General Manager. On September 22, 2004, the Steering Committee and Board of Directors received an update from the three providers on the status of state and federal legislative activities related to pursuing grant funds for secondary treatment, and furthering of District legislative goals. At this time, it is the General Manager's intent to renew the three contracts, subject to a cost reduction listed below. The General Manager will discuss renewal of the contracts with the Board of Directors. PRIOR COMMITTEE/BOARD ACTIONS November 19, 2003 — Board approved current contracts with the three providers. These contracts expire on December 31, 2004. November 20, 2002— Board approved prior contract with ENS Resources, Inc. This contract expired on December 31, 2003. PROJECT/CONTRACT COST SUMMARY Contract amounts would remain the same except that the contract for ENS Resources, Inc. would be reduced from $180,000 to $120,000. The other two contracts would remain at$60,000 each. BUDGETIMPACT ® This item has been budgeted. (Line item: General Manager's Budget) ❑ This item has been budgeted, but there are insufficient funds. H WegUpmMlSkalnO LwmYllee3[09\10W\tOTIOCM Leptletlw Mwnry LmVeM-fi,W.Eoc o�,ro3 Pagel ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES These contracts are not necessary if the Board of Directors decides it does not want to utilize consultants to pursue state and federal legislative activities for the purpose of obtaining grant money to support District projects and secondary treatment facilities, and to support District legislative goals. CEQA FINDINGS N/A ATTACHMENTS None N:bep11a0entla151ear0 Cpmml11ae120W1\OOd\10PW AP LeOislative AErwary Lmlra[k 4naldm Pptlem: osroem3 Page 2 STEERING COMMITTEE Meeting Date To an.of Dir. 10-27-04 No AGENDA REPORT Item Number Item Number etB) Orange County Sanitation District FROM: Robert P. Ghirelli, Director, Technical Services Originator: James Colston, Environmental Compliance Services SUBJECT: RECOMMENDATIONS AND DISCUSSION OF CALIFORNIA PERFORMANCE REVIEW GENERAL MANAGER'S RECOMMENDATION Information Item SUMMARY On August 3, 2004, the Governor proposed significant changes to the structure of state government through a document entitled the California Performance Review (CPR). The CPR was developed by reviewing all aspects of State government to seek to improve governance and fiscal responsibility. A number of proposed recommendations would impact the District's operations. Aware of the CPR, the Steering Committee, at its September 2004 meeting, requested that the District's staff review the document and provide recommendations for comments to the committee at the October 2004 meeting. The District's staff will discuss a number of the proposed changes and make recommendations for the Steering Committee for their consideration. PRIOR COMMITTEE/BOARD ACTIONS None PROJECT/CONTRACT COST SUMMARY None BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION Additional information regarding the CPR may be found at the State of California website www.cpr.ca.gov. HMe011apeMaVSleennO�mR=Oee130'NIIWIH0310C API CPR Rrt nGe4me 10.12M98VA c R•wW pro= Page 1 ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS 1. Staff Report: Review and Recommendations regarding the California Performance Review. 2. CASA Recommendations regarding California Performance Review 3. OCBC Review Process H:be0U89mtl8451ttnnB CemmtleeQWi11WO\t@]M PRt CPR Reconnc .1—1.12 41 E RenttE I> ro� Page 2 October 19, 2004 Staff Report Review and Recommendations Regarding California Performance Review Governor Schwarzenegger has proposed to restructure state government through a comprehensive proposal entitled the California Performance Review (CPR) released on August 3, 2004. Four areas that have been targeted for review include Executive Branch reorganization, program performance assessment and budgeting, Improved business services and productivity, and acquisition reform. The formal report is 2,500 pages long. This report discusses the proposal as it relates to impacts on the District's operations, especially as it relates to environmental regulations and permitting. Based on discussions with the District's legislative advocates, staff does not propose to provide formal comments in response to the CPR, because the Governor Is expected to propose a wide range of activities to implement portions of the CPR beginning in December 2004 or January 2005. These activities include executive orders, legislative proposals, constitutional amendments, and possibly even a special election for direct voter consideration. The most effective manner to influence the final changes in state government is to work in broad coalitions of Interested parties such as the California Association of Sanitation Agencies (CASA). CASA works on behalf of most of the state's publicly owned treatment works to address common issues. The District's staff has been in discussion regarding the CPR with CASA, the Southern California Alliance of POTWs (SCAP), and Tri-TAC (the technical advisory committee for CASA, the California Water Environment Association and the League of California Cities). In response to these discussions with its members, CASA submitted comments on the CPR to the Governors office as it relates to the State Water Resources Control Board and local regional boards. This is the most significant issue for POTWs. This and other relevant issues are discussed below. The District's staff proposes to use the recommendations below in discussion with its legislative advocates to address the Governor's proposals on a case by case basis and in concert with other interested parties. State Water Resources Control Board and Regional Water Quality Control Boards The following is the proposed change in structure for the SWRCB and RWQCBs as well as other related changes: • 10 Exempt Officers appointed by the Governor would replace the SWRCB and RWQCBS. Currently the SWRCB consists of 5 full time board members and each of the 9 RWQCBs is made up of 9 part-time board members. 1 under- secretary would replace the SWRCB in Sacramento and there would be 1 exempt officer each to replace each of the 9 RWQCBs. The SWRCB would then become the Division of Water Quality. • These 10 officers would be responsible for NPDES permitting, water quality regulations, enforcement, and water quality monitoring. Ad Hoc groups would be used for local basin planning. Other activities would include storm water runoff and watershed protection. • The Drinking Water Branch and Shell Fish Monitoring Program would be transferred from the Department of Health Services to the new Division of Water Quality, joining it with the current SWRCB staff. • The State Revolving Loan Fund (SRF), currently implemented by the SWRCB and also the Department of Health Services (for Drinking Water Fund), would move to a consolidated structure under the CalEPA umbrella organization. A loan committee comprised of key department heads (or new Exempt Officers) would run the committee. • Streamline reporting to CaIEPA departments via the use of the internet and other electronic reporting and media mechanisms. This would reduce redundant reporting and decrease paper use. The District's staff makes the following specific recommendations for the structure of wastewater permitting and general Clean Water Act implementation: • Local Control: NPDES permitting, the development of water quality standards, and the development of total maximum daily loads (TMDLs) should occur at the local level so that local interests can participate and influence the process. The current structure has both local staff and local appointees allowing a high level of access for local government agencies. Any proposed changes must retain local permitting so that site-specific conditions may be addressed with knowledgeable staff experts. • Local Accountability: The current RWQCB structure allows for some local accountability since those impacted by the decisions of the RWQCB may express their opinions on the successes and failures of the local board in implementing policy. RWQCB members are local elected officials and subject matter experts selected for their representation and experience in the matters before the board. If a staff run structure is implemented, some local accountability must remain for a successful structure. While the proposed Exempt Officer approach would allow for rapid changes in leadership in response to feedback from stakeholders, it would also allow for a rapid change in policy, sometimes to the detriment of dischargers. • Independent Review/Appeal of Decision: One of the chief complaints of the current SWRCB/RWQCB structure is that RWQCB decisions are appealed to the SWRCB directly. This creates a situation where the appellate body is not truly independent of the decision-making body. The effect is that the RWQCB is practically appealing to itself since attorneys for the RWQCBs frequently work in the same offices and with the same staff as those representing the SWRCB. It also creates time delays and information challenges for appeals which ultimately reach an independent review, the Superior Court. This is true since permits under appeal are usually in force until the appeal process is completed. While these are only 5-year permits, the appeals can take years. Also, since the SWRCB is the trier of fact, the Superior Court will only review the record established by the SWRCB. This can make explaining complicated technical issues to the court difficult. A better structure would create an independent appeals board. A good model is the Environmental Protection Agency (EPA) Environmental Appeals Board (EAB). The CPR proposed to reorganize the structure of CalEPA. This reorganization should include a similar Appeals Board which would cover all current environmental boards (Air, Water, Hazardous Waste, etc.) and yet sit independently of each of these boards. • Improve Local Access: Interested stakeholders, including the permit holders, must have an opportunity for a full and fair hearing on all matters before the RWQCBs. This shall include adequate time to present the case, cross-examine staff and other parties; and an opportunity to submit and rebut evidence. Hearings shall be held to maximize stakeholder notification and involvement. California Air Resources Board (CARB) The following are the changes proposed in the CPR for CARB: • CARB would be replaced under the new unified Department of Environmental Protection under the Division of Air Quality. CARB would be eliminated and its functions transferred to this new division. The Board members would be replaced by a new under-secretary, like the SWRCB. The major functions of CARB would remain under the new Division of Air Quality. • The major function of the new Division of Air Quality would include: o Develop and implement plan to reach and maintain clean air standards o Evaluate federal standards o Conduct research studies o Set emission limits for vehicular and industrial sources. The District's staff makes the following specific recommendations for the structure of air permitting and regulation: • Maintain Public Participation: Similar to the discussion above regarding NPDES permitting, local access is very important for local air permitting and rule- making. There is concern that the new approach could result in a command and control style structure which changes policy with each administration. As an example, a recent CARB rulemaking effort took two years of hard work which included stakeholder working groups and an intensive public process. The proposed structure could result in a new decision-making process which would exclude stakeholder participation in favor of a stream-lined executive controlled approach. • Uncertainty regarding the local Air Quality Management Districts: The CPR is unclear on the future status of the local air districts, but they appear to be replaced by the new Division of Air Quality. The same issues regarding local access and control discussed above apply to this issue. However, historically, District staff has had a much closer relationship to staff than the board itself. California Integrated Waste Management Board (IWMB) Although the District does not have frequent interactions with the IWMB, it is discussed here briefly. The CPR recommends eliminating the IWMB in favor of local governmental permitting for solid waste facility permits. Currently, the IWMB must provide Its concurrence for local permitting adding time and cost to the permitting process. To date, the District has been working closely with the local enforcement agencies (LEAS) on local permitting. Generally this works well; however, lack of any state oversight could result in more abuses where non-locals have greater difficulty in getting their projects approved (e.g. Biosolids compost facility and landfill permitting). Any change in the IWMB should assure that local control doesn't result in local abuses. This could be accomplished with a strong statewide legislative position on recycling and reuse including biosolids. Closing The CPR could result in significant changes in the structure of state government including important local regulatory boards. It is expected that the Governor will begin the formal process to implement some of the recommended changes beginning in December 2004 or January 2005. The most likely path for success in influencing the outcome of these changes will be to work with CASA and other coalitions of interested parties. The District's staff has developed a list of positions of keen interest to our environmental permitting processes, and the staff will work with our legislative advocates and associations to forward these positions. ist= o N ao CALIFORNIA ASSOCIATION of SANITATION AGENCIES 925 L Street,Suite 1400 Sacramento,CA 95814 TEL:(916)446-0388-FAX(91614484808 : . � September 24, 2004 The California Performance Review c/o Office of Governor Schwaaenegger State Capitol Sacramento,CA 95814 Attn: Billy C.Hamilton,Co-Executive Director Chou Gutierrez,Co-Executive Director SUBJECT: COMMENTS REGARDING REPORT OF THE CALIFORNIA PERFORMANCE REVIEW—STATE WATER RESOURCES CONTROL BOARD AND REGIONAL WATER QUALITY CONTROL BOARDS Dear Members of the California Performance Review Commission: The California Association of Sanitation Agencies(CASA) is pleased to provide comments regarding the reforms proposed by the California Performance Review. CASA is a statewide non-profit association of local public agencies that provide wastewater collection,treatment,disposal and recycling services to millions of Californians. Our member agencies are regulated by the State Water Resources Control Board(SWRCB)and the nine Regional Water Quality Control Boards,and our comments focus on the recommendations related to these boards. For some time now,CASA has been concerned that the Regional Board system is not functioning effectively. A significant number of municipal permits,enforcement actions and other orders by the Regional Boards have been petitioned to the SWRCB,and challenged in court,in the past five years. Wastewater discharge permits being issued to municipalities often require the implementation of very costly improvements that will result in minimal,if any,water quality benefit Permit applicants are precluded from communicating with Regional Board members about their concerns outside the hearing process,which is often truncated and does not allow a full and fair discussion of the issues presented by the complex,lengthy and very detailed proposed permits. In many cases,the Regional Boards and their staffs view the municipahties as recalcitrant polluters rather than as partners in water quality improvement The water quality Ensuring Clean Warerjor California The California Performance Review c/o Office of Governor Schw=enegger September 24,2004 Page 2 standards program in the state is dormant,and as a result,unreasonable permits are issued to implement outdated and inappropriate requirements.' The problems with the current system are very real. While CASA has not taken a position regarding the structural reforms proposed in the CPR report—eliminating the S WRCB and Regional Boards in favor of a line department approach—we are encouraged that the effectiveness of the current system is being examined. Toward that end,CASA has developed a set of core principles that we believe must guide and inform any structural or process changes in the State's water quality planning,regulatory and enforcement programs. • Interested stakeholders,including the regulated community,must have access to decision-makers who will render decisions that will significantly affect their operations,activities and economic viability. Artificial constraints on information exchange and communication must be eliminated. • Decision-makers,whether Department staff or appointed Board members,must be qualified and equipped to make the complex technical decisions with which they are faced. o For the most part,the existing lay Regional Boards are not qualified to evaluate the staff proposals for permitting,total maximum daily loads,basin planning,and enforcement. Appointees must possess the requisite expertise, and be adequately compensated and able to devote the time required to render thoughtful and reasoned decisions,or the Boards should be eliminated. o Similarly,the boards are losing well-qualified staff. The State should provide a competitive compensation system to Board staff to attract and retain the best and brightest scientists,engineers,and policy professionals. • Interested stakeholders,including the regulated community,must have an opportunity for a full and fair hearing on all matters before the Boards. o On all permitting and enforcement matters,the procedures for hearing must be clearly articulated and adhered to. Currently,the Board Chairs have broad discretion to severely limit hearings,even though this may be the only true hearing on the merits that the matter will receive. o The affected parties should be entitled to a fair hearing as a matter of right and the option to waive a formal hearing. A full and fair hearing must include: - Adequate time to present the case; 'The problems with the State's water quality standards program are outlined in a white paper prepared by the California Coalition for Clean Water(CCCW)dtled"Reassessing California's Water Qaaliry Program." CASA is a member of the CCCW. Ensuring Clean Water jar California The California Performance Review c/o Office of Governor Schwarzenegger September 24,2004 Page 3 - Adequate opportunity to cross examine Regional Board staff and other parties; and - An opportunity to submit and rebut evidence. o An objective decision-maker,such as special environmental appeals board or other independent decision-maker,must render the final decision. o The parties should have an opportunity to engage in pre-decision mediation or alterative dispute resolution. Ironically,many permit and enforcement issues seem to be resolved after litigation is filed in ways that were resoundingly rejected as improper by the Boards prior to the lawsuit. • The current petition process,which allows the SWRCB complete discretion over whether to consider issues raised in a permit or enforcement action,should be replaced with a right to appeal. Appeals should follow the full and fair hearing principles discussed above. Under the current petition process,many issues are not being resolved and interested parties are being forced to litigate these unresolved issues. • Fees for regulatory programs should not be shifted to fund other programs of general or special benefit. The ability of the regulated community to absorb fee increases is not unlimited. • The problems with California's basin planning and water quality standards programs cannot be ignored any longer. Ensuring that water quality standards are appropriate and reflect each water body's site-specific conditions must be the centerpiece of the State's water quality program,whether implemented by staff, independent Boards,or via contract. The Boards must move forward with Basin Plan reviews and revisions as a top priority. We were pleased to see the importance of Basin Planning acknowledged in the CPR Report. • The Boards' current dysfunctional system of state contracting must be replaced with a streamlined,efficient and timely process for entering into both interagency and outside contracts. Our experience has demonstrated that it is far easier to contract with the federal goverment than with the SWRCB. In addition,we cannot overemphasize the importance of achieving a fundamental shift in the way that the Boards and their staffs view local government. Local public agencies take very seriously their responsibilities as partners in protecting water quality, yet the experience of our members is that they are often treated with mistrust and suspicion by the regulators. We recognize that some individual agencies have been less than exemplary in their planning and operations,but these entities represent the exception,not the rule. We urge the CPR Commission to identify a mechanism or process for the water quality regulators and local wastewater agencies to identify and Ensuring Clean Warerjor California The California Performance Review c/o Office of Governor Schwarzenegger September 24,2004 Page 4 develop opportunities to work together as partners. As a result of a command and control philosophy and a seeming disregard for the concerns of communities and their ratepayers, California is expending far too many resources on non-problems while real water quality issues go unaddressed. Thank you for your consideration of our comments. Please contact Roberta Larson,CASA's Director of Legal and Regulatory Affairs at(916)446-7979, if you would like to discuss our recommendations. Sincerely, Robert R. Reid President RRR/jlp cc: Paul Miner,Office of the Governor Moira Topp,Office of the Governor Cynthia Bryant,Office of the Governor Arthur G. Baggett,Jr.,Chair,SWRCB Craig M.Wilson,Esq.,Chief Counsel Celeste Cantu,Executive Director CASA Executive Board Mike Dillon,Executive Director Roberta Larson,Director,Legal&Regulatory Affairs Ensuring Clean Warerfor California OCBC Review Process California Performance Review CPR Area of Interest to OCBC Considerations/Guiding Proposed Principles for Comment Comments Infrastructure 1. Effects on funding/delivering transp projects in a timely manner 2. Effects on implementation of all CALFED provisions, including storage 3. Effects on funding/delivering other infras such as housing, clean water, school facilities 4. What else? INF01 — Project delivery Limit Transp. Division role to methods oversight/management/project INF32— Project delivery. management Support significantly increased emphasis for contracting out for design activities. Transportation Division should focus on oversight, technical assistance for locally funded projects, performance, standards/compliance, and rant management. INF38 —Construction Support to streamline and approvals for hospitals expedite construction INF31 — One Stop Shop Support to streamline and for School Facility expedite school facilities Approval construction INF34— Flexible Per student grant program mechanism for school would streamline funding, facil. finance eliminate exceptions and special programs INF18— Consolidate and California Infrastructure Dedicated funding for coordinate state infras Authority replacing CA transportation suggests the planning and Transportation Commission need for a separate decision programming under one making entity. agency INF04— Performance Take care not to emphasize measures; traffic Trans Management System at operations the expense of capital projects CPR Area of Interest to OCBC Considerations/Guiding Proposed Principles for Comment Comments INF15— Inadequate Need stronger protections for transportation revenues dedicated funds. Also need to reduce from 2/3 to 55% voter approval of local option sales taxes for trans ortation INF07— State Water Agree with rec to establish the Project State Water Project as a separate entity INF35— Interagency issue Support streamlining to resolution process for expedite project delivery; this CEQA, other mitigation is possibly the biggest activities regulatory reform area to INF36—Streamlining of promote housing construction. environmental and permitting processes INF37—Streamline Support. Locals should be environmental review lead agency on local projects. process to support local government general lan/infill projects C.'Dawments and Setlingslgartettku cal SeaingskTempordry Intemet P11estOLK2\OCBC Review.docOctober 20,20D4 -2 - CPR Area of Interest to OCBC Considerations/Guiding Proposed Principles for Comment Comments Resource Conservation 1. Consistency with OCBC principles on regulatory streamlining 2. Effects on local/regional flexibility for creatively and effectively addressing urban run-off, other water quality issues RES10— Consolidate This would result in the loss of State Field and Regional accountability, balance, and Offices access. Need to retain local perspective and access while providing statewide consistency through an independent appellate body. Also need to address ex parte issues to facilitate better, more efficient communication off-line between the parties attempting to work through issues. RES15 — Use tech to Would likely add efficiencies streamline state-level to the state's review and get enviro review process issues on the table sooner. State agency CEQA review teams might help expedite review. See comments under INF 35-37. RES32— Fish and Game; Need to make sure there are fees cost controls and fees do not RES34— Fish and Game exceed costs; $$ should not CEQA review fees be mixed into larger pots used for different purposes C:IDowments and Se01ngftamePoLowl Settings\Temporary Internet Fl1es\0LKZ0CBC Review.doc\October 20,2004 -3 - CPR Area of Interest to OCBC Considerations/Guiding Proposed Principles for Comment Comments Education, training, and 1. Overlap with Goldberg 4. volunteerism discussions 2. Consistency w/OCBC emphasis on: - Math and science (incl hands-on) - Improving our ability to translate business needs into curriculum - Providing career exploration opportunities for students 3. Consistency w/existing OCBC policy positions Local control/flexibility (contracting out, efficiencies) - Accountability/results EN 01 —Create a new Support cabinet-level Sec for Education and responsibility and cross- Workforce Prep to cutting efforts for these manage new Dept of functions. Education and Workforce Pre EN 02 — Establish a cabinet-level Education and Workforce Council to coordinate policy issues on education, workforce prep, and economic development EN 06—Allow local Provides essential flexibility school districts to enter and cost-effectiveness for into public/private school districts partnerships for non- instructional services EN 10— performance- Support the idea of based contracts between accountability; how would this the state and K-12 school be different than academic districts performance testin ? CADmmente and SeWngftamMLoralSelgngffernpornry Internet Fl1esX0LKZ0CBC Review.dcdOctooer20.2004 -4 - ETV 15—clear, integrated This is essential statewide transfer process from community college to universities ETV 19—establish Need to be careful about community college discouraging continuing enrollment priorities education for purposes of re- (those with BA degrees training. CC mission should would not be priority) focus on economic development with these functions: retraining transfer vocational ad certification Non-credit coursework inconsistent with above paths should be fully funded/cost- recovered. ETV 23—allow approved Oppose. Tighten and clarify community colleges to mission of CCs as stated award bachelors degrees above. ETV 25—balance career CTE is important and should tech ad (CTE)and college be available to all students, prep in high schools; including those planning on provide alternate paths to attending college. More work h.s. graduation needs to be done in this area to give all students hands-on, practical experience and avoid tracking. ETV 26—reinforce the ED See comments under CC and WD role of the mission, ETV 19 community colleges; expand training partnerships with private sector ETV 27—flexibility re 75 CCs should be able to more percent full-time faculty fully utilize professionals in requirement for CCs the field on a art-time basis COmments and SetUngsba"ff4mcal SeOingsWemporary Intemet FlIeakOLK21003C Revlew.dWOctober 20.2004 -5 - CPR Area of Interest to OCBC Considerations/Guiding Proposed Principles for Comment Comments Health & Human OC currently ranks last in Include health care/hospital Services property tax returns; whether providers in working group. HHS 02—Realigning realignment is a good idea Support equalization. the administration of depends upon prospects for Health and Human equalization. Services Programs; working group to address issues of realignment General Government 1. Consistency with OCBC Support to retain/grow GG17—Tax relief on position to protect/expand manufacturing in CA manufacturing equipment manufacturing 2. Impact of workforce investment area consolidation on OC 3. Impact on ability to attain real reform re state/local services/fundin GG 23—develop a plan to Support to increase realign/consolidate local efficiencies and make the workforce investment best use of areas; redirect savings to employmenthraining employment and training resources services GG 26 and GG28— This is essentially state/local establish principles to fiscal reform: the Gear improve state/local delineation of responsibilities relationships and identify for various jurisdictions of permanent, protected government and the sources of revenue for ident'fiication of funding local services sources (protected)for providing services. GG 29—establish a task Promotes accountability and force to develop outcome- efficiency; support based performance standards to evaluate local governments' delivery of state programs GG 30—require Native This would be a good first American tribes to enter step towards addressing into agreements with local infrastructure and other governments to address impacts of gaming upon community impacts communities. cm mm is and semngs\ganetmocal settingffemporary Intemet Flles\OLK2\OCBC Rwim.doc\October 20,2004 -6 - CPR Area of Interest to OCBC Considerations/Guiding Proposed Principles for Comment Comments Statewide operations 1. Consistency with OCBC positions on privatization and government efficiency SO 71 — DHS should Support, on the basis that this Increase the use of would encourage contractors performance-based to find the most cost-effective contracting ways of accomplishing the task SO 73—create a Support for the sake of statewide contract Consistency, ease of management policy compliance for business SO 74—alternative Encourages privatization service delivery techniques/competition in procurement SO 75—modernize Encourages privatization, procurement system creates efficiencies CADomanents and Sedings\ga"MLocal SeWngsUempaary Internet Flles\OLIMOCDC Revlew.eoc\October 20.2004 -7 - STEERING COMMITTEE Meeting ?! I To ad.of Mr. 10127M AGENDA REPORT Item IbYn Number act(c) Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: November Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in November. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in November: OMTS Committee: 1. Consider Consent Decree 2. Consider Brown & Caldwell Contract Amendment re Waste Discharge Requirements 3. Report on GIS Development Project PDC Committee: 1. Ratify Change Order No. 10 to Job No. 1-2-4, Bushard Trunk Sewer Rehabilitation 2. Ratify Change Order No. 1 to Contract No. 7-36, Gisler-Redhili Trunk Sewer Improvements 3. Ratify Change Order No. 5 to Contract No. 11-22,Warner Avenue Relief Sewer 4. Approve PSA for Contract No. 11-26, Coast Trunk Sewer Rehabilitation 5. Approve Amendment No. 7 to PSA for Job No. 1-2-4, Bushard Trunk Sewer Rehabilitation 6. Approve Amendment No. 2 to PSA for Job No. J-71-8, Rehabilitation of Odor Control Facilities 7. Approve PSA for Job No. J-102, Interim Strategic Plan Update- Power Master Plan 8. Approve Amendment No. 1 to PSA for Job No. SP-81, Electrical Equipment Refurbishing & Protection FAHR Committee: 1. Consider Financing Team for 2005-06 Offering 2. Consider FY03104 Comprehensive Annual Financial Report 3. Consider Investment Management Report (161 Quarter) 4. Consider Investment Management Report (1" Quarter) 5. Consider SWAP Status Report (1" Quarter) 6. Financial Report (1" Quarter) 7. Employee Reclassification Recommendations PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 n:aeovamaevsiaanno commnee�aoa�iaaa,os�w LIM&At fw N.a ,r,saoc ReNfeU: 6RJ9B Page 2 STEERING COMMITTEE MsetlnBDate To ad.of Dir. taz7toa AGENDA REPORT IMM Number Item Number 6(D) Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its October 27, 2004 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the October 27, 2004 meeting: CONSENT CALENDAR 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Receive and file Summons and Complaint, Orange County Transportation Authority v. Orange County Sanitation District, at al, Orange County Superior Court Case No. 04CCO9849, re Complaint in Eminent Domain; and authorize the General Counsel to appear and defend the interests of the District. b Receive and file Summons and Complaint, Southern California Edison Company v. Orange County Sanitation District and Steve P. Rados, Inc., Orange County Superior Court Case No. 04WL05251, re Complaint for Damages in connection with the Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4; refer to Contractor and Contractor's Insurer to defend and indemnify the District; and authorize the General Counsel to appear and defend the interests of the District in the event of Contractor's failure to appear and respond to the Complaint within the time required. C. Approve an "A" Street Pump Station Landscaping, Parking and Easement Agreement with the city of Newport Beach, in connection with Rehabilitation of"A" Street Pump Station, Contract No. 5-52, in a form approved by General Counsel. END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on September 22, 2004 to be filed. Non-Consent Calendar b. Review and consideration of agenda items considered by the Steering Committee re the October 27, 2004 meeting. C. Consideration of items deleted from Steering Committee Consent Calendar, if any. 12. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on October 6, 2004 to be filed. OMITS Nan-Consent Calendar b. Consideration of items deleted from OMTS Committee Consent Calendar, if any 13. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the meeting held on October 7, 2004 to be filed. b. (1) Ratify Change Order No. 1 for Anaerobic Selector Mixing Systems, Job No. SP-74, with DenBoer Engineering and Construction, Inc., authorizing an addition of$25,607 and a time extension of 237 calendar days, increasing the total contract amount to$470,607; and, (2)Accept Anaerobic Selector Mixing Systems, Job No. SP-74, as complete, and approve the Final Closeout Agreement. N VeciN0m0a5ieennBCommuxtzooa\toanvnW U,1 aA V Octabx 9ae,dar.7.0 ate,„a aao� Page 2 C. Ratify Change Order No. 15 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of$67,937 and 143 calendar days, increasing the total contract amount to$71,377,380. d. Ratify Change Order No. 4 to Warner Avenue Relief Sewer, Contract No. 11-22, with ARB, Inc., authorizing an addition of$47,616, increasing the total contract amount to$5,506,958. e. Ratify Change Order No. 1 to Secondary Treatment Facilities Process Upgrades at Plant No. 2, Job No. 13247-3, with Morrow-Meadows Corporation, authorizing an addition of$205,903, increasing the total contract amount to$4,917,903. f. Ratify Change Order No. 3 to Trickling Filter Rehabilitation and New Clarifiers, Job No. P1-76,with J.R. Filanc Construction Company, Inc., authorizing an addition of$123,258, increasing the total contract amount to$33,075,853. g. Approve Amendment No. 1 to the Professional Services Agreement with SPEC Services, Inc. for Plant No. 1 Plant Water VFD Replacement, Job No. SP-94, providing for additional engineering services, for an additional amount of $26,384.58, increasing the total amount not to exceed $115,863.58. h. (1)Approve time extensions to Cooperative Projects Grant Program contracts with the Cities of Anaheim (Contract Nos. 0202, 0301 and 0302) and Orange (Contract No. 0130); and, (2)Approve Orange County Sanitation District funding for Cooperative Projects for Fiscal Year 2004-05, totaling $2,386,537, as recommended by the Cooperative Projects Grant Committee. I. Approve Professional Services Agreement with Dudek&Associates, Inc.for engineering services for the Rehabilitation of District Siphons, Contract No. 2-68, for an amount not to exceed $987,156. PDC Non-Consent Calendar j. Consideration of items deleted from PDC Committee Consent Calendar, if any 14. FINANCE. ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance,Administration and Human Resources Committee Minutes for the meeting held on October 13, 2004 to be filed. b. Receive and file Treasurer's Report for the month of September, 2004. C. Approve SAFETY-POL-402, Workers' Compensation Benefits and Leave Program, as provided for in Resolution No. OCSD 02-5, regarding the District's Injury and Illness Prevention Program Policy. d. Approve SAFETY-POL-404, Early Return To Work Program, as provided for in Resolution No. OCSD 02-5, regarding the District's Injury and Illness Prevention Program Policy. X:M¢pINO��\$IMiInB�00a��\tOLVNOPIM Y51gpW MOHe4c B�N2l.G¢ X,mKe:az� Page 3 e. (1)Approve the Agreement to Terminate Collection of Sewer Connection Charges with the City of Westminster for the collection of capital facilities capacity charges, in a form approved by General Counsel; and, (2)Approve the Agreement for Collection of Capital Facilities Capacity Charges with the Midway City Sanitary District, in a form approved by General Counsel. f. (1)Approve a Lease Agreement with Nautical Yacht Sales for the period of 21 months, commencing September 1, 2004 through May 31, 2006, at the rate of $5,000 per month for a portion of the site acquired by the District for the new Rocky Point Pump Station; and, (2)Approve an Office Lease Agreement with John R. Finnell on a month-to-month basis, commencing September 1, 2004, at the rate of$250 per month for a portion of the site acquired by the District for the new Rocky Point Pump Station. FAHR Non-Consent Calendar g. Consideration of hems deleted from FAHR Committee Consent Calendar, if any 15. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Cooperative Committee Minutes for the meetings held on September 13 and 27, and October 11, 2004 to be filed. b. Approve a Professional Services Agreement with Porter Novelli, providing for one year of additional services for the public information and outreach program for the Groundwater Replenishment System, Jab No. J-36, for an amount not to exceed $615,000, to be equally cost shared with the Orange County Water District. GWRSSC Non-Consent Calendar C. Consideration of items deleted from GWRSSC Consent Calendar, ifany. NON-CONSENT CALENDAR 16. Ordinance No. OCSD-25, An Ordinance of the Board of Directors of Orange County Sanitation District,Adopting Fats, Oils and Grease Control Regulations Applicable to Food Service Establishments: a. Motion to read Ordinance No. OCSD-25 by title only and waive reading of said entire ordinance. (The waiver of the reading of the entire ordinance must be adopted by a unanimous vote of Directors present.) b. Motion to introduce Ordinance No. OCSD-25, and pass to second reading and public hearing on November 17, 2004. x+e�zemms�.nre co,.,.umizma„awvaxra un a uo wr onm®emaar.r.mc Page 4 17. Ordinance No. OCSD-24, An Ordinance of the Board of Directors of Orange County Sanitation District, Adopting Revised Table G re Pennittee Charges for Use and Reaffirming All Other Charges: "An Ordinance of the Board of Directors of Orange County Sanitation District Establishing Sanitary Sewer Service Charges; Establishing Capital Facilities Capacity Charges;Adopting Miscellaneous Charges and Fees relating to Industrial Charges, Source Control Permittees and Wastehaulers; and Repealing Ordinance No. OCSD-22". a. Motion to read Ordinance No. OCSD-24 by title only and waive reading of said entire ordinance. (The waiver of the reading of the entire ordinance must be adopted by a unanimous vote of Directors present.) b. Motion to introduce Ordinance No. OCSD-24, and pass to second reading and public hearing on November 17, 2004. 18. Emergency item re SARI line repair 19. Closed Session a. Convene in closed session, 9 necessary 1. Confer with General Counsel re pending litigation, Santa Ana Watershed Project Authority v. Orange County Sanitation District, Orange County Superior Court Case No. 04CC06197, Government Code Section 54956.9. 2. Confer with General Counsel re pending litigation, Orange County Sanitation District v. Santa Ana Watershed Proiect Authority, Orange County Superior Court Case No. 04000l1345, Government Code Section 54956.9. 3. Confer with General Counsel -Anticipated Litigation. Government Code Section 54956.9(b)-One Matter. b. Reconvene in regular session PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) �:ero��+eame�veennoc tftUao Ia k 27W use mn W >.a r�wa: Page 5 ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 X Ney\aamuxv5leenn0 commneevWC11M1\t03]p WI olNb IV 0[IOEA B6tN9r)GOc aaN . veo.,� Page 6 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018 OCSD 10/27/03 GLILIA KQVAC ' ❑Immediate Action Assistant Board SecretarQ nigh Priority Action Administration&Commu❑Routine Monty Action Phone: (714)593-7124 ❑information Only Fax: (714)962-0356 ❑To ❑Osier Ema : Ikovac @ocsd.com Date: /7/�S� �l ORANGE COUNTY SANITATION DISTRICT P. O. Box 8127- 10844 Ellis Avenue Fountain Valley, California 92728-8127 ___-_.. _.. .._.. . I —.. . tlN Jto Jill tx.AO. 714 962 6957:9 1/ 1 Santa Ana Watershed Project Authority MNSERS Of THE PROJECT AUTHOA Y E4MAN MUWCIPAL WAFER DI81Ra:r rrSAW INLAND EAwIRE ViaM AGENCY OUNOECO NrYwA161palRCr SAN aERNARnNO VAGEY Y4MCWAL WATER DHFYAV WEarEJa9 MUNIDPAI WATER DWRICr November 16,2004 Fft a.,,, V i r /" �� %ni F e r.s Honorable Steve Anderson Chairman of the Board Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Re: Pending Matters Between SAWPA and OCSD Dear Mr.Anderson: We have appreciated the opportunity to discuss mutually acceptable solutions to imm between our two agencies. We believe substantial progress was made over the last sixty days. however,we understand 6om OCSD's staff,that OCSD is not willing to extend the Tolling Agreement under which the negotiations were conducted. Therefore, litigation activities between the two agemies will resume unless extension of the Tolling Agreement is executed. SAWPA believes that an extension of the Tolling Agreement by 90 to 120 days would greatly facilitate settlement negotiations, and SAWPA remains committed to such negotiations. SAWPA believes resolution of all outstanding issues can best be resolved through dialog leading to the development of mutually acceptuble solutions. SAWPA is available rued will remain available to resume negotiations immediately. Yours truly, Santa Ana Watershed Project Authority /O;L//'/ Mark Bulot Acting Chairman 11635 Stetting Avenaq Rivenidq CA 9250 979• t950359 D Adminie tit FAX 195117857Cr6 • rlanning FAX(951)352-34n \�y ® L art �r T t � w`S i' Future Flow Projections 4 November 2004 Background ♦ Most of our new flows are projected from SAW PA and IRW D ♦ Past projections haven't yet come true ♦ SAWPA plans to remove—bringing lawsuit ♦ Building new capacity for these flows impacts rates 2 Today= 240 mgd �SAWWPPA �I9 OCSD 222 d RWD 9 Strategic Plan 2020 Proposed 2020 =321 mgd = 278 mgd SAWPA SAWPA tal OCSD Flow Projections Streloplp Plan Update Proppaed 2020 2020 OCSD 274 255 lw to mdd.MI IRWD 17 10 SAWPA 30 13 Needed Sewndary 90 47 Sewndary Capadiy 80 60 3 Staff Recommends ♦ Expand secondary to accommodate 13 mgd from SAW PA and 10 mgd from IRW D ♦ Provide for 20 mgd future expansions ♦ No more*shopkeeper"status ♦ Estimated savings$50—$70 million Risk: ♦ Contract agency quickly requests additional capacity "Hedge": ♦ 20 mgd expansion ♦ 13 mgd of extra capacity in 2020 ♦ Clarify our agreements with contracting agencies Questions? Visit ourwabsite: w .00SD.com 4 OCSD Flow Projections Altemative Flow Assumptions-Year 2020 Ibm Flow Flow Flow I Flow Suibdota .d.28un�do0 acenede4 Rev Fmm aervV�eAm(m OCSD 230 201 215 S4fl _ pld®rG) -fi15@c61 11ddKA -Iia9K41 5A 1T 10 10 4 SPNPA 30 13 13 13 TaWl 10 10 10 10 Tebl lnflwnl Flow I u1 I 1h I m I 9S )bbl Row b P1 F Ign Pt-103 60 aB-fOS 1i 61 Dal nMPt-10S I30 BD p i0 OCSD Flow Projections Sbtlealc Plan Update Proposed 2020 2020 Dift. e OCSD 274 255 19 (. 10 m30 namlD IRWD 17 10 7 SAWPA 30 13 17 Needed Secondary 90 47 43 Sawndary Capacity 80 80 2D OCSD Flow Projections SIA.0. Man U,d PmP Tadp 2020 = DMaare OCSD 222 274 255 .33(ip1 f—M.Om IRWD 9 17 10 .10) SAWPA 9 30 13 wIn) Needed 3e Wo 90 47 M aeoMW UWdly 40 60 RD) 5 RESOLUTION OF COMMENDATION A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT COMMENDING WES BANNISTER FOR HIS OUTSTANDING CONTRIBUTIONS AND DEDICATION TO PUBLIC SERVICE UPON HIS APPOINTMENT AS CHAIRMAN OF THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA Whereas, WES BANNISTER was appointed to the board of directors of the County Sanitation Districts of Orange County on March 8, 1989, and served as representative for District 3 until December 12, 1990; and Whereas, WES BANNISTER has successfully served as mayor of Huntington Beach in 1989 while serving a four-year term on the city council; and Whereas, WES BANNISTER is active in local affairs having served on the boards of the Boy's Club, YMCA, as charter president of the Huntington Beach Sunrise Rotary Club and as an advisor to the Huntington Beach Search and Rescue Post 536; and Whereas, WES BANNISTER is a current director and past- president of Orange County Water District board of directors, Bannister has provided leadership and creative solutions to water resource management issues for the past ten years, the board facilitates over 2.2 million Orange County residents; and Whereas, WES BANNISTER is an experienced member of the Metropolitan Water District board representing the Metropolitan Water District of Orange County since 1993; Bannister has served on the executive committee; as vice chair of the asset, real estate and infrastructure policy committee; as well as numerous other committees including the budget finance and investment committee; the communications, outreach and legislation committee; and the Diamond Valley Lake and Lake Skinner oversight subcommittee; and Whereas, WES BANNISTER was elected on October 12, 2004, as chairman of the board of the Metropolitan Water V District of Southern California, Bannister will serve a two- year term on the 37-member board; Bannister is recognized as only the second Orange County chairman in the agency's 75 year history; and Whereas, WES BANNISTER is dedicated to maintaining a reliable water supply for Southern California and helping to develop increased water conservation, recycling, storage and other resource-management programs in an environmental and fiscally responsible way. NOW THEREFORE, BE IT RESOLVED: That the Directors of the Orange County Sanitation District express to WES BANNISTER their sincere appreciation for his outstanding public service to the citizens of Orange County and Southern California, and congratulate him on his new appointment. PASSED AND ADOPTED by unanimous acclamation at a regular meeting of said board on the 17th day of November, 2004. November 5, 2004 MEMORANDUM TO: Chairman Steve Anderson Orange County Sanitation District FROM: Blake P. Anderson General Manager, Orange County Sanitation District SUBJECT: Staff recommendation re Huntington Beach Conference and Visitors Bureau proposal In response to our Labor Day weekend effluent discharge to the Santa Ana River and subsequent pre-emptive closing of nearby beaches by the County Health Department, the Huntington Beach Conference and Visitors Bureau (HBCVB)has made a proposal that OCSD establish a special budget for an advertising campaign that would directly benefit the city's tourism industry. General Counsel has issued an opinion that under California law, OCSD cannot participate in the funding arrangements as described within the proposal. Several meetings have been held to talk about this proposal,with no resolution to the outcome so far. While HBCVB's proposal may not be fundable, there are a number of activities which OCSD can appropriately fund and conduct. I believe they get to the core of what HBCVB is asking. With this in mind, I recommend that we proceed In the following manner: - The Science of the Matter: We have conducted a number of ocean monitoring reports on water quality from 1999 to the present. A number of other organizations such as the County of Orange and UCI have done so as well. I recommend that we compile a summary of all of these documents, put them into a format that will be meaningful to members of the general public and convey the information to our customers. We will use existing forums and approaches that have worked well for us in the past and we will consider ideas presented by others. Our intention will be to inform the general public about the present level of scientific understanding of water quality in the near coastal waters of Orange County from the Los Angeles County line to Corona Del Mar—the area of the coast that we monitor. Associated costs: Staff time to compile and summarize numerous documents. Our early rough estimate is 75 hours. - Information Availability to Third Parties: I recommend that we make all of the scientific information and findings we and others generate readily available to all interested third parties such as cities, service groups, environmental groups, schools, chambers of commerce and visitor bureaus. We will provide re-prints of all OCSD • P.O.hoe 8127 • Fwnwin Valley,CA 9272"127 ♦ (714)962-2411 documents of interest to all who may want the Information or who may want to convey the information to others. We will continue to provide web access to all of the Information we generate in much the same way we have been doing for several years. A few years ago, the Grand Jury recommended that we Improve the way we provided public access to all reports, documents and board agendas. We have been doing so. Associated costs: Staff time to format and design. Document can be reproduced in- house. Mailing costs to be determined by audience and size of document. Our early rough estimate is 80 hours and $2,500. - Ongoina Communication Strateav: I recommend that we continue to use the Communications Services Strategic Plan approved by the Board of Directors to enhance the public's understanding of our mission of protecting the environment, our past activities and successes and our future plans. This is in keeping with this Board-approved objective. (See attached: Communications and Administrative Services Strategic Plan FY 2004-05 for detailed objectives and tactics on community education and outreach and external communications) Associated costs: Already budgeted for 2004-2005. - Form a New Coalition Of Oranae County Stakeholders: I recommend forming a Clean Water Leadership and Information Team (CWLIT) pronounced "quality". Parties such as the County of Orange, OCBC, conference and visitors bureaus, beach cities, environmental groups and other interested parties would provide fair- share support of the costs to develop and conduct a campaign to educate the public about coastal water quality and the programs, facilities and activities needed to provide clean water. Associated costs: Staff time to contact groups and form coalition. Estimated budget of$50,000 for OCSD fair share of campaign. Over a period of 12 months. Public Opinion Survey: In 2001 and 2002, we conducted public opinion surveys to measure public perception and understanding of coastal water quality,the factors impacting water quality, and the public policy and practices needed to sufficiently protect water quality. Those years were particularly controversial for a number of reasons we can all remember. Interestingly, even during those days, 68% of respondents said it is safe to go in the ocean. We need to measure that question and others to understand how to best target our efforts to achieve efficient and effective results. For this reason, I recommend that we conduct a new survey to assess service area residents' perception of Orange County beaches. In 2001, we polled 1500 residents in our service area for$35,000. If we widen the survey to portions of the Inland Empire the cost will be approximately $40,000. If you okay this concept, we will refine a budget number and seek board authorization prior to conducting a new survey. Associated costs: Staff time to write RFP and interview firms to conduct survey; $35,000-$40,000 for survey. I will await your direction after you have reviewed this memo. If these recommendations meet with your approval, then I will convey it to the committee you designate and will be prepared to provide additional supportive information and a staff presentation for consideration by that committee. BPA:gg c: Carol Beekman Bob Ghirelli Tom Woodruff, General Counsel H:WepMdmin1 WSd.of DO M%ConemndenmV)4kl 105 S o soo room m HB CVB prppmel, m n Am