HomeMy WebLinkAbout2004-09 DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, September 22, 2004
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, September 22, 2004 at 5 p.m., in the District's Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: STAFF PRESENT:
Directors Present: Bob Ghirelli, Acting GM & Director of Technical
Steve Anderson, Chair Services
Jim Ferryman, Vice Chair Bob Ooten, Director of Operations and
Carolyn Cavecche, Chair, OMITS Committee Maintenance
Roy Moore, Chairman, FAHR Committee Lisa Tomko, Director of Human Resources
Jim Silva, County Supervisor Carol Beekman, Director of Communications and
Shirley McCracken, Past Board Chair Administrative Services
Tod Ridgeway, Director Gail Garrett, Committee Secretary
Layne Baroldi, Legal & Regulatory Affairs
Directors Absent: Liaison
Brian Donahue, Chairman, PDC Committee Jim Colston, Legal & Regulatory Affairs
Liaison
OTHERS PRESENT: Jim Herberg, Engineering Manager
Brad Hogin, General Counsel Sam Mowbray, Laboratory Manager
Chris Townsend Ed Torres, Engineering Manager
Scott Baugh Sonja Wassgren, Principal Public
Eric Sapirstein Information Specialist
John Freshman Simon Watson, Maintenance Manager
FILED
(2) APPOINTMENT OF CHAIR PRO TEM IN THE OFFICE OF THE SECRETARY
ORANGE rn,,.._„ _ .....'nN DISTRICT
No appointment was necessary. (OCT 272004
(3) PUBLIC COMMENTS RY--
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the August 25, 2004 Steering Committee meeting were approved as drafted.
Minutes of the Steering Committee
Page 2
September 22, 2004
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Steve Anderson reported on several issues, as follows:
A. The Advanced Water Purification Facility(AWPF)groundbreaking ceremony was
held this past Monday. The event attracted more than 150 elected officials,
community leaders and industry leaders from around the state and country. The
Dedication Plaque and the rendering of what the finished facility will look like are
displayed in the Board room tonight.
B. There will be a special GWRS Visitors Center workshop held at 5:30 p.m. Monday,
September 27 in the OCWD Board room. The meeting is for Directors and alternates
serving on the GWRS Steering Committee, but is open to any Director who would like
to sit in and listen.
C. O.C. Supervisor Jim Silva, Mayor Tad Ridgeway(Newport Beach)and Carol
Beekman, Director Of Communications and Administrative Services recently traveled
to Washington D.C. to lobby for federal dollars for the construction of secondary
treatment facilities.
D. Director Anderson announced Mr. Harvey Hunt of Carollo Engineers passed away
this past Monday. Apparently, he had been in poor health for about 1-112 years. he
was considered one of the"foundations"of the District. The Board meeting will be
adjourned in his memory.
(6) REPORT OF THE GENERAL MANAGER
Acting General Manager Bob Ghirelli reported on several issues, as follows:
A. Mr. Ghirelli gave an update on Blake Anderson. He should be returning to work at the
end of October.
B. The Santa Ana Regional Water Quality Control Board approved OCSD's NPDES
permit and Time Schedule Order at their public hearing this past Friday. It establishes
the schedule for OCSD to achieve compliance with secondary treatment standards.
EPA approval is expected next week, our new NPDES permit will become effective 33
days later, around the end of October.
C. Mr. Ghirelli announced that the District's vessel, Nerissa,was launched on August 31a`
in the state of Washington and is currently undergoing sea trails. The delivery of the
vessel will be in the next few weeks. The vessel will be moored in Newport Harbor
and a christening ceremony is planned for November 6.
D. He reported that we are working closely with LACSD and the City of Los Angeles
through CASA on the biosolids issue in Kem County.
E. Several commercial property sites have been identified for the new Ellis Pump Station
site. A draft EIR is being prepared. Director Shirley McCracken noted that building on
commercial sites would mitigate long range problems.
F. Fred O'Brien is receiving his 30 year service award at the Board meeting tonight.
G. Mr. Ghirelli asked Bob Dolan, Director of Operations and Maintenance, to brief the
Minutes of the Steering Committee
Page 3
September 22, 2004
committee members on the Labor Day spill. He outlined possible causes,
recommendations and actions taken. Director Ferryman asked whether the agency
which had drenched Edison's transformer had been contacted. District filed an
incident report with the Regional Water Board and investigations are currently
ongoing. An in depth report will be submitted to the Board within 90 days.
(7) REPORT OF GENERAL COUNSEL
General Counsel did not make a report
(8) DISCUSSION ITEMS (Items A-D)
A. Legislative Advocacy Briefing by Consultants
The District's lobbying team who represent OCSD in Sacramento and
Washington D.C. each gave updates on legislative activities. Presentation
materials were handed out at the meeting. Scott Baugh urged staff and Directors
to work in conjunction with all Orange County cities towards establishing a policy
clarifying their needs and requirements with the California Performance Review
(CPR). Mr. Ghirelli reported that staff is looking at the CPR and evaluating how
OCSD will be impacted. Staff will have an update by next month. Director
McCracken noted that OCSD staff needs direction from the Board on this matter.
B. GVRD Oct. 2181 workshop on Biosolids Planning and Options
Mr. Ghirelli informed the Steering committee that one of District's staff will be
traveling to Vancouver, British Columbia to attend a biosolids workshop.
C. The Agenda Items scheduled to be reviewed by the Board's working committees
in October were reviewed. Mr. Ooten said items 4 and 5 would not be going
forward to OMTS.
D. The agenda items scheduled to be presented to the Board at tonight's meeting
were reviewed. Director Anderson noted that all items on the agenda tonight are
consent items. There were no questions or clarifications requested.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
Minutes of the Steering Committee
Page 4 ,.,
September 22, 2004
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, October 27, 2004 at 5 p.m.
The next Board Meeting is scheduled for Wednesday, October 27, 2004 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:30 p.m. in Closed Session, pursuant to Sections 54956.8,
54956.9. 54957 or 54957.6, to discuss four items. Minutes of the Closed Session are on file
with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering
Committee have been prepared in accordance with Government Code Section 54957.2,and are
maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and
Committee Closed Meetings. A report of the recommended actions will be publicly reported at
the time the approved actions become final.
At 6:50 p.m., the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:50 p.m.
Submitted by. - _ - . p
(
'15ail Garrett
Steering Committee Secretary
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STATE OF CALIFORNIA )
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COUNTYOFORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, September 22, 2004,
was duly posted for public inspection in the main lobby of the Districrs offices on Thursday,
September 16, 2004.
IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of September, 2004.
Penny Kyle, S c etary cr#ie Board of Directors of
Orange County Sanitati6h District
Posted: September 16, 2004 12:00 P.M.
By:
Signature
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SUPPLEMENTAL AGENDA
BOARD OF DIRECTORS
ORANGE COUNTY SANITATION DISTRICT
DISTRICT'S ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CA 92708
REGULAR MEETING
SEPTEMBER 22, 2004 — 7:00 P.M.
Aaenda Postina: In accordance with the requirements of California Government Code Section
54954.2,this agenda has been posted In the main lobby of the District's Administrative offices not
less than 72 hours prior to the meeting date and time above. All written materials relating to each
agenda Item are available for public Inspection in the office of the Board Secretary.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to
the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an
emergency item or because there is a need to take immediate action,which need came to the
attention of the Board subsequent to the posting of agenda,or as set forth on a supplemental
agenda posted in the manner as above, not less than 72 hours prior to the meeting date.
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible.
If you require any special disability related accommodations, please contact the Orange County
Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the
scheduled meeting. Requests must specify the nature of the disability and the type of
accommodation requested.
Items Continued: Items may be continued from this meeting without further notice to a Committee
or Board meeting held within five(5)days of this meeting per Government Code Section
54954.2(b)(3).
Meetina Adlournment: This meeting may be adjourned to a later time and items of business from
this agenda may be considered at the later meeting by Order of Adjournment and Notice in
accordance with Government Code Section 54955(posted within 24 hours).
19. Closed Session
(a)(4) Confer with General Counsel re existing litigation— Orange County
Sanitation District v. Santa Ana Watershed Project Authority,
Orange County Superior Court Case No. 04CCO1345 (Government
Code Section 54956.9).
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STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, September 22, 2004
Wednesday, October 27, 2004
'Wednesday, November 17, 2004
'Wednesday, December 15, 2004
Wednesday, January 26, 2005
Wednesday, February 23, 2005
Wednesday, March 23, 2005
Wednesday, April 27, 2005
Wednesday, May 25, 2005
Wednesday, June 22, 2005
Wednesday, July 27, 2005
Wednesday, August 24, 2005
Wednesday, September 28, 2005
Wednesday, October 26, 2005
'Wednesday, November 16, 2005
'Wednesday, December 21, 2005
'Tentatively rescheduled from regular fourth Wednesday.
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STEERING COMMITTEE
(1) Roll Call:
Meeting Date: September 22, 2004 Meeting Time: 5 p.m.
Meeting Adjourned:
Committee Members
Steve Anderson, Board Chair
Jim Ferryman, Board Vice Chair
Roy Moore, FAHR Committee Chair
Carolyn Cavecche, OMTS Committee Chair
Brian Donahue, PDC Committee Chair
Jim Silva, Supervisor
Shirley McCracken, Past Board Chair
Others
Thomas L. Woodruff, General Counsel
Don Hughes
Staff Present
Blake P. Anderson, General Manager................................
Bob Ghirelli, Director of Technical Services.......................
David Ludwin, Director of Engineering...............................
Patrick Miles, Director of Information Technology..............
Robert Ooten, Director of Operations & Maintenance........
Gary Streed, Director of Finance/Treasurer.......................
Lisa Tomko, Director of Human Resources........................
Carol Beekman, Director of Communication and
Administration Services................................................
Gail Garrett, Committee Secretary.....................................
c: Lenora Crane
H^4epMgendMSleedng Cwr itteeUCDCRoll Call Sheet F=;.3.dm
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, SEPTEMBER 22, 2004 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
Aoenda Posting: In accordance with the requirements of California Government Code Section 54954.2.
this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours
prior to the meeting date and time above. All written materials relating to each agenda item are available for
public inspection in the office of the Board Secretary.
Items Not Posted. In the event any matter not listed on this agenda is proposed to be submitted to the
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an
emergency item or because there is a need to take immediate action,which need came to the attention of
the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the
manner as above, not less than 72 hours prior to the meeting date.
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you
require any special disability related accommodations,please contact the Orange County Sanitation District
Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must
specify the nature of the disability and the type of accommodation requested.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting
held within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adiournment: This meeting may be adjourned to a later time and items of business from this
agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with
Government Code Section 54955(posted within 24 hours).
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
-2- September 22, 2004 Agenda
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to three
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
have action taken by the Committee except as authorized by Section 54954.2(b).
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the August 25, 2004 Steering Committee meeting.
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
(7) REPORT OF GENERAL COUNSEL
(8) DISCUSSION ITEMS (Items A-D)
A. Legislative Advocacy Briefing by Consultants
B. GVRD Oct. 21"workshop on Biosolids Planning and Options
C. Review Agenda Items scheduled to be presented to Committees in October
(Information item only)
C. Review and consideration of Agenda Items for Board of Directors Meeting of
September 22, 2004
(9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, October 27, 2004.
The next Board Meeting is scheduled for 7 p.m., Wednesday, October 27, 2004.
-3- September 22, 2004 Agenda
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee,the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a)purchase and sale of real property; (b)matters of pending or potential
litigation; (c)employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Convene in closed session, if necessary
1. Confer with General Counsel re Santa Ana Watershed Project Authority v.
Orange County Sanitation District, Case No. 04CC06197 (Government
Code Section 54956.9)
2. Confer with General Counsel -Potential Litigation. Significant exposure to
litigation pursuant to Government Code Section 54956.9(b): 2 potential
matters.
3. Confer with Real Property Negotiator pursuant to Government Code
Section 54956.8.
a) Property: Orange County Assessor's Parcel No. 114-170-79
Agency Negotiator. James D. Herberg
Negotiating Party West Newport Oil Company
Under Negotiation: Instruction re price, terns, and conditions for
the purchase, sale, exchange, or lease of subject property.
Contract No. 5-49. Bitter Point Pump Station
b) Property: 5856 Warner Avenue, Huntington Beach, California
Agency Negotiator. James D. Herberg
Negotiating Party Samuel Family Trust
Under Negotiation: Instruction re price, terms,and conditions for
the purchase, sale,exchange, or lease of subject property.
Contract No. 11-22,Warner Avenue Relief Sewer
C) Property. 5781 Rogers Drive, Huntington Beach, California
Agency Negotiator. James D. Herberg
Negotiating Parties: Nicholas and Kellie Roberts
Under Negotiation: Instruction re price, terms, and conditions for
the purchase, sale, exchange, or lease of subject properly.
Contract No. 11-22,Warner Avenue Relief Sewer
4- September 22, 2004 Agenda
B. Reconvene in regular session
C. Consideration of action, if any,on matters considered in closed session.
(14) ADJOURNMENT
99
HIDE GFNDAt4TEmING WMMnlEBef\gEPM]]W AGENDA FOWADOC
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days In advance of the Committee Meeting.
Committee Chair: Shirley McCracken (714)765-5247(Anaheim City Hall)
Committee Staff Contact: Blake P.Anderson (714)593-7110
General Counsel: Thomas L.Woodruff (714)564-2605
Secretary: Gail Garrett (714)593-7583
(714)962-0356 (Fax)
E-mail: ggerrettCoosd.com
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, August 25, 2004
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, August 25,2004 at 5 p.m., in the District's Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Thomas L. Woodruff, General Counsel
Steve Anderson, Chair Dave Kendig, General Counsel
Jim Ferryman, Vice Chair Don Hughes
Carolyn Cavecche, Chair, OMITS Committee
Brian Donahue, Chairman, PDC Committee STAFF PRESENT:
Roy Moore, Chairman, FAHR Committee Blake Anderson, General Manager
Jim Silva, County Supervisor Bob Ghirelli, Director of Technical Services
Shirley McCracken, Past Board Chair David Ludwin, Director of Engineering
Norm Eckenrode Bob Ooten, Director of Operations and
Maintenance
Directors Absent: Carol Beekman, Director of Communications and
Administrative Services
Gail Garrett, Committee Secretary
Jim Colston, Legal & Regulatory Affairs Liaison
Layne Baroldi, Legal& Regulatory Affairs Liaison
Jim Herberg, Engineering Manager
Jeff Reed, Human Resources Manager
General Manager Blake Anderson spoke to the Steering about his upcoming surgery. He announced
that Acting General Manager Bob Ghirelli is in charge of the operation of the agency effective
August 24, 2004, unfit General Manager Anderson's return in late October. Mr.Anderson departed
the meeting.
General Counsel Tom Woodruff introduced Dave Kendig,who has just joined the firm of Woodruff,
Spradlin and Smart and will be working closely with OCSD staff.
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
Minutes of the Steering Committee
Page 2
August 25,2004
(4) RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the July 21, 2004 Steering Committee meeting were approved as drafted. Directors
Carolyn Cavecche and Roy Moore abstained.
(5) REPORT OF THE COMMITTEE CHAIR
A. Committee Chair Steve Anderson reported that he attended the CASA Conference in
Monterey on August 4-6. Carol Beekman and Layne Baroldi also attended and noted
that it was very informative.
B+C. There was a general discussion of Management Staffing Levels. No action was
taken.
Announcements by Chair Anderson.
The CSDA Conference will be held in Palm Springs in September.
Board member Tod Ridgeway,Supervisor Silva, and his assistant Don Hughes,will be
traveling to Washington DC September 7 to meet with legislators on secondary
treatment funding. Director of Communications&Administrative Services, Carol
Beekman will also be accompanying them. Mr. Ghirelli noted that the District is in the
EPA Spending Bill this year.
OCSD Lobbyists will be attending the September 22 Steering Committee and Board
meeting to provide an update on legislative funding issues.
Chair Anderson announced the new Committee appointments.
(6) REPORT OF THE GENERAL MANAGER
Acting General Manager Bob Ghirelli stated that he is confident that, with the support of the
Executive Management team, his 6-7 week tenure as Acting General Manager will proceed smoothly.
The day-to-day operations of the agency will continue to move forward and decisions made and
carried through without delay.
Recommendation was made that Agenda Item 14 be continued to the October 27 Steering and
Board meeting. The permit user rates are being adjusted to correct an error. Staff is preparing a
revised staff report and recommendation for consideration by the FAHR committee. Staff will provide
all business pernittees a copy of the staff report and revised ordinance with an opportunity to
comment before the matter is brought back in October.
GWRS was named "2004 Public Education Program of the Year' by the National WateReuse
Association which encompasses 300 member agencies across the country. The award will be
presented at the Association's annual conference in Phoenix in late September. Mr. Ghirelli
complimented Carol Beekman, her staff, and the OCWD public relations team for their work.
Minutes of the Steering Committee
Page 3
August 25, 2004
Dave Ludwin will give an update on the Bushard Sewer Project at the Board meeting tonight and
Carol Beekman is going to present the Fate, Oils, and Grease (FOG)Toolkit.
Mr. Ghirelli announced Service Awards were being presented at the Board meeting to Chuck Forman
and Bob Chenowilh for 25 and 30 years service, respectively.
(7) REPORT OF GENERAL COUNSEL
A. General Harassment Policy Training issues
General Counsel Tom Woodruff reported on General Harassment Policy Training
issues. Directors McCracken and Cavecche suggested a short orientation would be
appropriate in January or February for new Directors, open to all Directors. Supervisor
Silva noted that the County has this as a policy.
B. El Paso Natural Gas Antitrust Case
Mr.Woodruff reported briefly on this Gass action suit which was settled for$1.4 billion
over a period of years. District participation in the settlement would incur minimal
costs.
(8) DISCUSSION ITEMS (Items A-C)
A. Chair recommended that Item 8(A)Grant Funding Policy be sent to the FAHR
Committee.
B. The Agenda Items scheduled to be reviewed by the Board's working committees in
September were reviewed.
C. The agenda items scheduled to be presented to the Board at tonight's meeting
were reviewed.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
Minutes of the Steering Committee
Page 4
August 25, 2004
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, September 22, 2004 at 5 p.m.
The next Board Meeting is scheduled for Wednesday, September 22, 2004 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:05 p.m. in Closed Session, pursuant to Section 54956.9,to
discuss five items. Minutes of the Closed Session are on file with the Board Secretary.
Confidential Minutes of the Closed Session held by the Steering Committee have been prepared
in accordance with Government Code Section 54957.2, and are maintained by the Board
Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings.
A report of the recommended actions will be publicly reported at the time the approved actions
become final.
At 6:40 p.m.,the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:40 p.m.
Submitted y: ///c ,,` ^
Gail Garrett
Steering Committee Secretary
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STEERING COMMITTEE Meeting Dale To So.of or.
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AGENDA REPORT Item Number Item Number
B.a
Orange County Sanitation District
FROM: Robert P. Ghirelli, Director of Technical Services
Originator: James Colston, Environmental Compliance and Monitoring
SUBJECT: Legislative Advocacy
GENERAL MANAGER'S RECOMMENDATION
Information Item
SUMMARY
During the 2004 Legislative Calendar, the District hired four legislative advocates to
assist the agency in forwarding its legislative agenda and responding to legislation of
interest to the District. Each of these consultants will provide the Board with a brief
update on the status of their efforts. Each presentation will include a list of
accomplishments, current activities, and a plan for the future. The Committee will have
an opportunity to discuss these efforts with each of the consultants.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
PROJECTICONTRACT COST SUMMARY
Monthly contract costs per consultant:
• ENS Resources (Eric Sapirstein) and Freshman and Kest (John Freshman and
Larry Kest)- $15,000
• Mayer, Brown, Rowe & Maw (Scott Baugh) - $5,000
• Townsend Public Affairs (Chris Townsend)- $5,000 (Does not include GWRS)
BUDGETIMPACT
® This Item has been budgeted. (Line Item: (General Manager's Budget(Gail Garrett))
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
❑ Not applicable (information item)
ADDITIONAL INFORMATION
Sapirstein/Freshman/Kast: consulting services focused on acquisition of federal funding
for the secondary treatment expansion, through EPA assistance grants.
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Townsend Public Affairs: consulting services focused on acquisition of state funding for
District projects (Fats, Oils, and Greases, Santa Ana River Interceptor line, etc.) through
Propositions 13, 40, 50 and other grant sources.
Scott Baugh: consulting services focused on state legislative initiatives to support
District goals, most recently in the areas of secondary treatment, biosolids, and urban
runoff.
ALTERNATIVES
N/A
CEQA FINDINGS
N/A
ATTACHMENTS
Each of the consultants has attached an outline of their respective presentations.
J0:
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STEERING COMMITTEE Meebng Date To ea.orou.
9/22104 9/22/09
AGENDA REPORT Item Number Iem Number
e.b
Orange County Sanitation District
FROM: Robert P. Ghirelli, D.Env., Director of Technical Services
Originator: Layne Baroldi, Legal & Regulatory Affairs Liaison
SUBJECT: PRESENTATION AT THE GREATER VANCOUVER REGIONAL
DISTRICT'S WORKSHOP ON BIOSOLIDS PLANNING AND OPTIONS
EVALUATION, OCTOBER 20 - 21, 2004
GENERAL MANAGER'S RECOMMENDATION
Informational item only.
SUMMARY
As a recognized leader in biosolids management, the Greater Vancouver Regional
District (GVRD) has requested a presentation by OCSD to learn what is possible, what
works, what does not, in the development of a biosolids management plan. Specifically,
staff will assist GVRD in exploring approaches, options and emerging technologies that
are new in the biosolids industry, while addressing the difficulties and challenges likely
to be experienced when developing a plan. GVRD will pay for all expenses while in
Vancouver.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
PROJECTICONTRACT COST SUMMARY
Trip expenses are estimated at $1,500 and will be paid for by GVRD. Staff time for the
trip would be paid by the District and is estimated at $800.
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
ALTERNATIVES
CEOA FINDINGS
ATTACHMENTS
La'.
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R.W. OVINW Page 1
STEERING COMMITTEE Meeargoaos/maate To ad.or M.
AGENDA REPORT JWn Number HW N.W
Orange County Sanitation District s
FROM: Blake P. Anderson, General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: October Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for review by the Working
Committees in October.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in October:
OMTS Committee: 1. Consider FOG Ordinance
2. Report on Overview of Research Program
3. Report on Marine Vessel Delivery
4. Consider Underground Storage Tanks
5. Consider Digester Cleaning of Four Digesters
6. Consider Edison Tax Payment
PDC Committee: 1. Ratify Change Order No. 3, Job No. P1-76, Trickling Filters and
Secondary Clarifiers at Plant No. 1
2. Ratify Change Order No. 15, Job No. P1-37, Primary Clarifiers 16-
31 and Related Facilities
3. Approve PSA, Contract No. 2-68, Rehabilitation of District
Siphons/Air Jumpers
4. Ratify Change Order No. 4, Contract No. 11-22, Warner Avenue
Relief Trunk
5. Approve Change Order No. 1, Job No. P2-47-3, Secondary
Treatment Facilities Process Upgrades at Plant No. 2
6. Approve 04/05 Funding for Job No. J-73, Cooperative Projects
Grants Program
7. Approve Amendment No. 1 to PSA, Job No. SP-94, Plant Water
VFDs Replacement at Plant No. 1
FAHR Committee: 1. Consider Structure of 2005-06 COP Offering
2. Consider Financing Team for 2005-06 Offering
3. Consider Permit User Rates for Flow, BOD and SS
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEOA FINDINGS
Not a project.
ATTACHMENTS
NA
99
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STEERING COMMITTEE Meeeng Date I To ad.of Dir.
oef22toa
AGENDA REPORT Rem Number Iem Number
9.d
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Gail Garrett, Committee Secretary
SUBJECT: Agenda Items for Consideration by the Board
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for consideration by the Board
at its September 22, 2004 meeting.
SUMMARY
Staff routinely prepares for the Steering Committee lists of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Board at the September 22,
2004 meeting:
CONSENT CALENDAR
9. Consideration of motion to approve all agenda items appearing on the Consent
Calendar not specifically removed from same, as follows:
a. Adopt Resolution No. OCSD 04-24, Adoption of District's 2004 Conflict of
Interest Code, and Repealing Resolution No. OCSD 02-21.
b. Approve an encroachment permit over an existing sewer and easement with
Tustin Gateway Plaza, LLC, in connection with Contract No. 7-2R, in a form
approved by General Counsel.
c. Approve an Outside of Service Area Sewer Service and Connection
Agreement for the Haynes Power Generation Facility with the City of Long
Beach and the City of Las Angeles Department of Water and Power, in a form
approved by General Counsel.
END OF CONSENT CALENDAR
10. Consideration of items deleted from Consent Calendar, if any.
COMMITTEE REPORTS AND RECOMMENDED ACTIONS
11. STEERING COMMITTEE
Consent Calendar
a. Order draft Steering Committee Minutes for the meeting held on August
25, 2004 to be filed.
Non-Consent Calendar
b. Review and consideration of agenda items considered by the Steering
Committee re the September 22, 2004 meeting.
C. Consideration of items deleted from Steering Committee Consent
Calendar, if any.
12. OPERATIONS MAINTENANCE AND TECHNICAL SERVICES COMMITTEE
(OMTS)
OMTS Consent Calendar
a. Order draft Operations, Maintenance and Technical Services Committee
Minutes for the meeting held on September 1, 2004 to be filed.
b. Approve Amendment No. 3 to Agreement No. AKB-00-015 with the Santa
Ana Watershed Project Authority (SAWPA), Inland Empire Utilities Agency
of San Bernardino County (IEUA), Western Municipal Water District or
Riverside County (WMWD), and the Milk Producers Council (MPC)for a
pilot program to sewer dairy washwater to the Santa Ana Regional
Interceptor (SARI) providing for changes in responsibilities for the project.
C. Approve Amendment No. 1 to Purchase Order No. 101758-OB for
Purchase of Cationic Polymer, Specification No. C-2003-143, issued to
Polydyne Inc., for the purchase of a substitute cationic polymer for part of
the present contract with a unit rate increase of$0.23, increasing the total
price to $1.28 per pound and increasing the contract amount from
$1,076,700 by $375,000 for an estimated amount of$1,451,700 for the
period ending June 30, 2005.
OMTS Non-Consent Calendar
d. Consideration of items deleted from OMTS Committee Consent Calendar,
if any
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13'
DESIGN AND CONSTRUCTION COMMITTEE(PDC)
PDC Consent Calendar
a. Order draft Planning, Design and Construction Committee Minutes for the
meeting held on September 2, 2004 to be filed.
PDC Non-Consent Calendar
b. Ratify Change Order No. 2 for Facilities Modification for Odor Control II,
Job No. J-71-3, with J.F. Shea Construction, Inc., authorizing an addition
of$183,375, and 30 calendar days, increasing the total contract amount to
$2,107,797.
C. Ratify Change Order No. 8 for Area Classification Study Implementation
Plan, Plant Nos. 1 and 2, Job No. J-35-2, with J.F. Shea Construction,
Inc., authorizing an addition of$166,328, increasing the total contract
amount to $15,449,449.
d. Ratify Change Order No. 3 to Effluent Pump Station Annex, Job No. J-77,
with J.F. Shea Construction, Inc., authorizing an addition of$333,388,
increasing the total contract amount to$43,286,748.
e. (1) Ratify Change Order No. 2 to Bayside Drive Trunk Sewer Manholes,
Contract No. 5-22-R1, with Paulus Engineering, Inc., authorizing an
addition of$60,677.27, increasing the total contract amount to
$367,153.22; and,
(2)Accept Contract No. 5-22-R1 as complete, authorizing execution of the
Notice of Completion and approving the Final Closeout Agreement.
f. (1) Ratify Change Order No. 1 to Circular Clarifier Drive Replacement
Units D through Q, Job No. P2.85, Circular Clarifier Sludge Blanket
Indicators Units D through Q, Job No. SP-73,with J. F. Shea
Construction, Inc., authorizing an additional $60,535, increasing the total
contract amount to$1,545,774; and,
(2)Accept Circular Clarifier Drive Replacement Units D through Q, Job
No. P2-85, and Circular Clarifier Sludge Blanket Indicators Units D
Through Q, Job No. SP-73, as complete, authorizing the Final Closeout
Agreement.
g. Ratify Change Order No. 9 to Bushard Trunk Sewer Rehabilitation, Job
No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of$153,119,
increasing the total contract amount to $31,669,445.
x:�epimpenm�S�zMro cmm+nee�ooe�smnmzoe uv a nw a Page 3
h. Approve Professional Services AgreementWlthBfOWCl811dCaIdWeII lOC I
engineering services for Digester Rehabilitation at Plant No. 2, Job No.
P2-91,for an amount not to exceed $2,677,550.
i. Approve Amendment No. 3 to the Professional Services Agreement with
Water 3 Engineering, Inc. for Peak Flow Management, Job No. J-67,
providing for additional engineering design services for an additional
amount of$35,226, increasing the total amount not to exceed $1,138,998.
j. Approve Amendment No. 4 to the Professional Services Agreement with
Fluor Enterprises, Inc., for the Space Allocation and Interior Renovation,
Job No. J-84, providing for engineering services for an additional amount
of$82,321, increasing the total amount not to exceed $1,531,171.
k. Approve Amendment No.1 to the Service Contract with NRG Thermal
Services LLC providing for additional field services for Air Quality
Improvements, Job No. J-79, for an additional amount of$677,763,
increasing the total amount not to exceed $2,247,954.
I. Approve Amendment No. 3 to the Professional Services Agreement with
Malcolm Pimie, providing for additional engineering services for Air Quality
Improvements, Job No. J-79, for an additional amount of$521,707,
increasing the total amount not to exceed $1,830,547.
M. (1)Approve Amendment No. 3 to the Professional Services Agreement
with Lee & Ro, Inc. for Replacement of the Bitter Point Pump Station,
Contract No. 5-49; Replacement of the Rocky Point Pump Station,
Contract No. 5-50; Rehabilitation of the 14'' Street Pump Station, Contract
No. 5-51; and Rehabilitation of the "A"Street Pump Station, Contract No.
5-52, providing for additional design engineering services, for an additional
amount of$818,093, increasing the total amount not to exceed
$2,910,188.
n. Approve Amendment No. 1 to the Professional Services Agreement with
Camp, Dresser, & McKee for Rehabilitation of Odor Control Facilities, Job
No. J-71-8, providing for modifications to the Scope of Work for an
additional amount of$377,685, increasing the total amount not to exceed
$3,575,207.
0. Receive and file Study Summary and Recommendations and Field
Testing Data Report, dated September 2004, prepared by CH2M Hill, Inc.
for the Effluent Pathogen Reduction Altemative Plan Study, Job No. J-40-
6.
P. (1)Approve a budget increase for an additional $2,078,000 for
Rehabilitation of 14' Street Pump Station, Contract No. 5-51, for a total
budget of$8,500,000;
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Page 4
(2) Approve an additional $2,019,000 for Rehabilitation of A" Street Pump
Station, Contract No. 5-52, for a total budget of$8,628,000;
(3) Approve plans and specifications for Rehabilitation of the 14th Street
Pump Station, Contract No. 5-51, and Rehabilitation of the "A" Street
Pump Station, Contract No. 5-52, on file at the office of the Board
Secretary;
(4) Approve Addendum Nos. 1 and 2 to the plans and specifications;
(5) Receive and file bid tabulation and recommendation; and
(6)Award a construction contract to Kiewit Pacific Co. for Rehabilitation of
the 10 Street Pump Station, Contract No. 5-61, and Rehabilitation of the
"A" Street Pump Station, Contract No. 5-52, for an amount not to exceed
$11,697,780.
PDC Non-Consent Calendar
q. Consideration of items deleted from PDC Committee Consent Calendar, if
any
14. FINANCE ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
(FAHR)
FAHR Consent Calendar
a. Order draft Finance, Administration and Human Resources Committee
Minutes for the meeting held on September 8, 2004 to be filed.
b. Receive and file Treasurer's Report for the month of June 2004.
C. Receive and file Quarterly Investment Management Program Report for
the period April 1, 2004 through June 30, 2004.
d. Adopt Resolution No. OCSD04-25, Amending Resolution No. OCSD 98-
33, Amending Human Resources Policies and Procedures Manual.
e. Approve Change Order No. 1 to Purchase Order No. 43620 issued to
Moss, Levy& Hartzheim as the District's internal auditor for fiscal year
2004/05, for an amount not to exceed $19,260.
H.bPN9e Wwng Wmn�Wp MU W 0 A fwm Boarb17E
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f. Adopt Resolution No. OCSD 04-26, Establishing A Grant Funding
Program Policy and Code of Ethics in Support of Meeting the Contractual
Requirements of Awarding Agencies for Monetary Assistance Granted to
the District.
FAHR Non-Consent Calendar
g. Consideration of items deleted from FAHR Committee Consent Calendar,
if any.
15. GWR SYSTEM STEERING COMMITTEE (GWRSSC)
GWRSSC Consent Calendar
a. Order Joint Groundwater Replenishment System Cooperative Committee
Minutes for the meeting held on August 9, 2004 to be filed.
b. Approve agreement with Porter Novelli, providing for one year of
additional services for the public information and outreach program for the
Groundwater Replenishment System, Job No. J-36, for an amount not to
exceed $650,000, to be equally cost shared with the Orange County
Water District.
GWRSSC Non-Consent Calendar
C. Consideration of items deleted from GWRSSC Consent Calendar, if any.
NON-CONSENT CALENDAR
16. Closed Session
a. Convene in closed session, if necessary
1. Confer with General Counsel re Santa Ana Watershed Proiect
Authority v. Orange County Sanitation District, Case No.
04CC06197 (Government Code Section 54956.9)
2. Confer with General Counsel - Potential Litigation. Significant
exposure to litigation pursuant to Government Code Section
54956.9(b): 2 potential matters.
b. Reconvene in regular session
PROJECT/CONTRACT COST SUMMARY
N/A
H Wc011 amEalSlavnnB�^MIIBOV Wi15Cp\49]30d LSI OIA.I1 .f bA,7 EM
Povi Wh Page 6
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
99
XWepllagpgA15WN 1151 d A%Vrtp B . ]G
AM.:WM Page 7
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018
OCSD 10/27/03