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HomeMy WebLinkAbout2004-09 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, September 22, 2004 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, September 22, 2004 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Bob Ghirelli, Acting GM & Director of Technical Steve Anderson, Chair Services Jim Ferryman, Vice Chair Bob Ooten, Director of Operations and Carolyn Cavecche, Chair, OMITS Committee Maintenance Roy Moore, Chairman, FAHR Committee Lisa Tomko, Director of Human Resources Jim Silva, County Supervisor Carol Beekman, Director of Communications and Shirley McCracken, Past Board Chair Administrative Services Tod Ridgeway, Director Gail Garrett, Committee Secretary Layne Baroldi, Legal & Regulatory Affairs Directors Absent: Liaison Brian Donahue, Chairman, PDC Committee Jim Colston, Legal & Regulatory Affairs Liaison OTHERS PRESENT: Jim Herberg, Engineering Manager Brad Hogin, General Counsel Sam Mowbray, Laboratory Manager Chris Townsend Ed Torres, Engineering Manager Scott Baugh Sonja Wassgren, Principal Public Eric Sapirstein Information Specialist John Freshman Simon Watson, Maintenance Manager FILED (2) APPOINTMENT OF CHAIR PRO TEM IN THE OFFICE OF THE SECRETARY ORANGE rn,,.._„ _ .....'nN DISTRICT No appointment was necessary. (OCT 272004 (3) PUBLIC COMMENTS RY-- There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the August 25, 2004 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 September 22, 2004 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson reported on several issues, as follows: A. The Advanced Water Purification Facility(AWPF)groundbreaking ceremony was held this past Monday. The event attracted more than 150 elected officials, community leaders and industry leaders from around the state and country. The Dedication Plaque and the rendering of what the finished facility will look like are displayed in the Board room tonight. B. There will be a special GWRS Visitors Center workshop held at 5:30 p.m. Monday, September 27 in the OCWD Board room. The meeting is for Directors and alternates serving on the GWRS Steering Committee, but is open to any Director who would like to sit in and listen. C. O.C. Supervisor Jim Silva, Mayor Tad Ridgeway(Newport Beach)and Carol Beekman, Director Of Communications and Administrative Services recently traveled to Washington D.C. to lobby for federal dollars for the construction of secondary treatment facilities. D. Director Anderson announced Mr. Harvey Hunt of Carollo Engineers passed away this past Monday. Apparently, he had been in poor health for about 1-112 years. he was considered one of the"foundations"of the District. The Board meeting will be adjourned in his memory. (6) REPORT OF THE GENERAL MANAGER Acting General Manager Bob Ghirelli reported on several issues, as follows: A. Mr. Ghirelli gave an update on Blake Anderson. He should be returning to work at the end of October. B. The Santa Ana Regional Water Quality Control Board approved OCSD's NPDES permit and Time Schedule Order at their public hearing this past Friday. It establishes the schedule for OCSD to achieve compliance with secondary treatment standards. EPA approval is expected next week, our new NPDES permit will become effective 33 days later, around the end of October. C. Mr. Ghirelli announced that the District's vessel, Nerissa,was launched on August 31a` in the state of Washington and is currently undergoing sea trails. The delivery of the vessel will be in the next few weeks. The vessel will be moored in Newport Harbor and a christening ceremony is planned for November 6. D. He reported that we are working closely with LACSD and the City of Los Angeles through CASA on the biosolids issue in Kem County. E. Several commercial property sites have been identified for the new Ellis Pump Station site. A draft EIR is being prepared. Director Shirley McCracken noted that building on commercial sites would mitigate long range problems. F. Fred O'Brien is receiving his 30 year service award at the Board meeting tonight. G. Mr. Ghirelli asked Bob Dolan, Director of Operations and Maintenance, to brief the Minutes of the Steering Committee Page 3 September 22, 2004 committee members on the Labor Day spill. He outlined possible causes, recommendations and actions taken. Director Ferryman asked whether the agency which had drenched Edison's transformer had been contacted. District filed an incident report with the Regional Water Board and investigations are currently ongoing. An in depth report will be submitted to the Board within 90 days. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report (8) DISCUSSION ITEMS (Items A-D) A. Legislative Advocacy Briefing by Consultants The District's lobbying team who represent OCSD in Sacramento and Washington D.C. each gave updates on legislative activities. Presentation materials were handed out at the meeting. Scott Baugh urged staff and Directors to work in conjunction with all Orange County cities towards establishing a policy clarifying their needs and requirements with the California Performance Review (CPR). Mr. Ghirelli reported that staff is looking at the CPR and evaluating how OCSD will be impacted. Staff will have an update by next month. Director McCracken noted that OCSD staff needs direction from the Board on this matter. B. GVRD Oct. 2181 workshop on Biosolids Planning and Options Mr. Ghirelli informed the Steering committee that one of District's staff will be traveling to Vancouver, British Columbia to attend a biosolids workshop. C. The Agenda Items scheduled to be reviewed by the Board's working committees in October were reviewed. Mr. Ooten said items 4 and 5 would not be going forward to OMTS. D. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. Director Anderson noted that all items on the agenda tonight are consent items. There were no questions or clarifications requested. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. Minutes of the Steering Committee Page 4 ,., September 22, 2004 (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, October 27, 2004 at 5 p.m. The next Board Meeting is scheduled for Wednesday, October 27, 2004 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:30 p.m. in Closed Session, pursuant to Sections 54956.8, 54956.9. 54957 or 54957.6, to discuss four items. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2,and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:50 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:50 p.m. Submitted by. - _ - . p ( '15ail Garrett Steering Committee Secretary M'ICapWeKe�3ieenq WmmMee41a1SLAbxrtn iam.SJrc STATE OF CALIFORNIA ) )SS. COUNTYOFORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, September 22, 2004, was duly posted for public inspection in the main lobby of the Districrs offices on Thursday, September 16, 2004. IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of September, 2004. Penny Kyle, S c etary cr#ie Board of Directors of Orange County Sanitati6h District Posted: September 16, 2004 12:00 P.M. By: Signature wpdotlgmWs mm%posgngJm SUPPLEMENTAL AGENDA BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING SEPTEMBER 22, 2004 — 7:00 P.M. Aaenda Postina: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted In the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda Item are available for public Inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action,which need came to the attention of the Board subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee or Board meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meetina Adlournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). 19. Closed Session (a)(4) Confer with General Counsel re existing litigation— Orange County Sanitation District v. Santa Ana Watershed Project Authority, Orange County Superior Court Case No. 04CCO1345 (Government Code Section 54956.9). ::0oMnwCD0c800Cst1 91 eoen ORANGE COUNTY SANITATION DISTRICT plans: 17141 e62-2411 h.: ti7191982Q956 Wss.aa.4.tom "Illa"aa^": NOTICE OF MEETING P6 S.e127 Fountain VWay,CA OF THE 92728.8127 STEERING COMMITTEE 44 ate A„anua ntain Valley.CA ORANGE COUNTY SANITATION DISTRICT 92706-7019 ar I w daaa WEDNESDAY, SEPTEMBER 22, 2004 - 5 P.M. • Cltl.. Anaha,n, DISTRICT'S ADMINISTRATIVE OFFICE era. 10844 ELLIS AVENUE Buane Perk FOUNTAIN VALLEY, CALIFORNIA 92708 Cypress .-Foumem Vellay Po'ler[on tingtan v,wn Beae.e h ch IMOC La Habra A regular meeting of the Steering Committee of the Board of Directors of L. Palm. L.AI.m'We Orange County Sanitation District will be held at the above location, date and luoupun ea.Ch time. aranya M.c. " Sara Ane Saal a...h Stanton ieaon WI.Park Yoroa Lnea ntY el er.np. .ry Ol.erl.t. Caste Mete mdO City W.e.r 01.tni.0 IrNne Ranch 't H:WeptlagendaNSteering Committee\200ASC Meeting NoOce Foml.doc rn ,u,ntam wa,'10c1. 9 le.emslup m wastew.mr and water In...rca manayernent. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, September 22, 2004 Wednesday, October 27, 2004 'Wednesday, November 17, 2004 'Wednesday, December 15, 2004 Wednesday, January 26, 2005 Wednesday, February 23, 2005 Wednesday, March 23, 2005 Wednesday, April 27, 2005 Wednesday, May 25, 2005 Wednesday, June 22, 2005 Wednesday, July 27, 2005 Wednesday, August 24, 2005 Wednesday, September 28, 2005 Wednesday, October 26, 2005 'Wednesday, November 16, 2005 'Wednesday, December 21, 2005 'Tentatively rescheduled from regular fourth Wednesday. H:\depnagenda\Sleerng Committee\0a\Meeting Dates Form.2dim STEERING COMMITTEE (1) Roll Call: Meeting Date: September 22, 2004 Meeting Time: 5 p.m. Meeting Adjourned: Committee Members Steve Anderson, Board Chair Jim Ferryman, Board Vice Chair Roy Moore, FAHR Committee Chair Carolyn Cavecche, OMTS Committee Chair Brian Donahue, PDC Committee Chair Jim Silva, Supervisor Shirley McCracken, Past Board Chair Others Thomas L. Woodruff, General Counsel Don Hughes Staff Present Blake P. Anderson, General Manager................................ Bob Ghirelli, Director of Technical Services....................... David Ludwin, Director of Engineering............................... Patrick Miles, Director of Information Technology.............. Robert Ooten, Director of Operations & Maintenance........ Gary Streed, Director of Finance/Treasurer....................... Lisa Tomko, Director of Human Resources........................ Carol Beekman, Director of Communication and Administration Services................................................ Gail Garrett, Committee Secretary..................................... c: Lenora Crane H^4epMgendMSleedng Cwr itteeUCDCRoll Call Sheet F=;.3.dm AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, SEPTEMBER 22, 2004 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California Aoenda Posting: In accordance with the requirements of California Government Code Section 54954.2. this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted. In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adiournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of -2- September 22, 2004 Agenda general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the August 25, 2004 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-D) A. Legislative Advocacy Briefing by Consultants B. GVRD Oct. 21"workshop on Biosolids Planning and Options C. Review Agenda Items scheduled to be presented to Committees in October (Information item only) C. Review and consideration of Agenda Items for Board of Directors Meeting of September 22, 2004 (9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, October 27, 2004. The next Board Meeting is scheduled for 7 p.m., Wednesday, October 27, 2004. -3- September 22, 2004 Agenda (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real property; (b)matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. Confer with General Counsel re Santa Ana Watershed Project Authority v. Orange County Sanitation District, Case No. 04CC06197 (Government Code Section 54956.9) 2. Confer with General Counsel -Potential Litigation. Significant exposure to litigation pursuant to Government Code Section 54956.9(b): 2 potential matters. 3. Confer with Real Property Negotiator pursuant to Government Code Section 54956.8. a) Property: Orange County Assessor's Parcel No. 114-170-79 Agency Negotiator. James D. Herberg Negotiating Party West Newport Oil Company Under Negotiation: Instruction re price, terns, and conditions for the purchase, sale, exchange, or lease of subject property. Contract No. 5-49. Bitter Point Pump Station b) Property: 5856 Warner Avenue, Huntington Beach, California Agency Negotiator. James D. Herberg Negotiating Party Samuel Family Trust Under Negotiation: Instruction re price, terms,and conditions for the purchase, sale,exchange, or lease of subject property. Contract No. 11-22,Warner Avenue Relief Sewer C) Property. 5781 Rogers Drive, Huntington Beach, California Agency Negotiator. James D. Herberg Negotiating Parties: Nicholas and Kellie Roberts Under Negotiation: Instruction re price, terms, and conditions for the purchase, sale, exchange, or lease of subject properly. Contract No. 11-22,Warner Avenue Relief Sewer 4- September 22, 2004 Agenda B. Reconvene in regular session C. Consideration of action, if any,on matters considered in closed session. (14) ADJOURNMENT 99 HIDE GFNDAt4TEmING WMMnlEBef\gEPM]]W AGENDA FOWADOC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days In advance of the Committee Meeting. Committee Chair: Shirley McCracken (714)765-5247(Anaheim City Hall) Committee Staff Contact: Blake P.Anderson (714)593-7110 General Counsel: Thomas L.Woodruff (714)564-2605 Secretary: Gail Garrett (714)593-7583 (714)962-0356 (Fax) E-mail: ggerrettCoosd.com MINUTES OF STEERING COMMITTEE MEETING Wednesday, August 25, 2004 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, August 25,2004 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Steve Anderson, Chair Dave Kendig, General Counsel Jim Ferryman, Vice Chair Don Hughes Carolyn Cavecche, Chair, OMITS Committee Brian Donahue, Chairman, PDC Committee STAFF PRESENT: Roy Moore, Chairman, FAHR Committee Blake Anderson, General Manager Jim Silva, County Supervisor Bob Ghirelli, Director of Technical Services Shirley McCracken, Past Board Chair David Ludwin, Director of Engineering Norm Eckenrode Bob Ooten, Director of Operations and Maintenance Directors Absent: Carol Beekman, Director of Communications and Administrative Services Gail Garrett, Committee Secretary Jim Colston, Legal & Regulatory Affairs Liaison Layne Baroldi, Legal& Regulatory Affairs Liaison Jim Herberg, Engineering Manager Jeff Reed, Human Resources Manager General Manager Blake Anderson spoke to the Steering about his upcoming surgery. He announced that Acting General Manager Bob Ghirelli is in charge of the operation of the agency effective August 24, 2004, unfit General Manager Anderson's return in late October. Mr.Anderson departed the meeting. General Counsel Tom Woodruff introduced Dave Kendig,who has just joined the firm of Woodruff, Spradlin and Smart and will be working closely with OCSD staff. (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. Minutes of the Steering Committee Page 2 August 25,2004 (4) RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the July 21, 2004 Steering Committee meeting were approved as drafted. Directors Carolyn Cavecche and Roy Moore abstained. (5) REPORT OF THE COMMITTEE CHAIR A. Committee Chair Steve Anderson reported that he attended the CASA Conference in Monterey on August 4-6. Carol Beekman and Layne Baroldi also attended and noted that it was very informative. B+C. There was a general discussion of Management Staffing Levels. No action was taken. Announcements by Chair Anderson. The CSDA Conference will be held in Palm Springs in September. Board member Tod Ridgeway,Supervisor Silva, and his assistant Don Hughes,will be traveling to Washington DC September 7 to meet with legislators on secondary treatment funding. Director of Communications&Administrative Services, Carol Beekman will also be accompanying them. Mr. Ghirelli noted that the District is in the EPA Spending Bill this year. OCSD Lobbyists will be attending the September 22 Steering Committee and Board meeting to provide an update on legislative funding issues. Chair Anderson announced the new Committee appointments. (6) REPORT OF THE GENERAL MANAGER Acting General Manager Bob Ghirelli stated that he is confident that, with the support of the Executive Management team, his 6-7 week tenure as Acting General Manager will proceed smoothly. The day-to-day operations of the agency will continue to move forward and decisions made and carried through without delay. Recommendation was made that Agenda Item 14 be continued to the October 27 Steering and Board meeting. The permit user rates are being adjusted to correct an error. Staff is preparing a revised staff report and recommendation for consideration by the FAHR committee. Staff will provide all business pernittees a copy of the staff report and revised ordinance with an opportunity to comment before the matter is brought back in October. GWRS was named "2004 Public Education Program of the Year' by the National WateReuse Association which encompasses 300 member agencies across the country. The award will be presented at the Association's annual conference in Phoenix in late September. Mr. Ghirelli complimented Carol Beekman, her staff, and the OCWD public relations team for their work. Minutes of the Steering Committee Page 3 August 25, 2004 Dave Ludwin will give an update on the Bushard Sewer Project at the Board meeting tonight and Carol Beekman is going to present the Fate, Oils, and Grease (FOG)Toolkit. Mr. Ghirelli announced Service Awards were being presented at the Board meeting to Chuck Forman and Bob Chenowilh for 25 and 30 years service, respectively. (7) REPORT OF GENERAL COUNSEL A. General Harassment Policy Training issues General Counsel Tom Woodruff reported on General Harassment Policy Training issues. Directors McCracken and Cavecche suggested a short orientation would be appropriate in January or February for new Directors, open to all Directors. Supervisor Silva noted that the County has this as a policy. B. El Paso Natural Gas Antitrust Case Mr.Woodruff reported briefly on this Gass action suit which was settled for$1.4 billion over a period of years. District participation in the settlement would incur minimal costs. (8) DISCUSSION ITEMS (Items A-C) A. Chair recommended that Item 8(A)Grant Funding Policy be sent to the FAHR Committee. B. The Agenda Items scheduled to be reviewed by the Board's working committees in September were reviewed. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. Minutes of the Steering Committee Page 4 August 25, 2004 (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, September 22, 2004 at 5 p.m. The next Board Meeting is scheduled for Wednesday, September 22, 2004 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:05 p.m. in Closed Session, pursuant to Section 54956.9,to discuss five items. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:40 p.m.,the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:40 p.m. Submitted y: ///c ,,` ^ Gail Garrett Steering Committee Secretary NYopNpngnl4e farv„Teol0 cMewlox Fw '5S STEERING COMMITTEE Meeting Dale To So.of or. os/z3/ztwa AGENDA REPORT Item Number Item Number B.a Orange County Sanitation District FROM: Robert P. Ghirelli, Director of Technical Services Originator: James Colston, Environmental Compliance and Monitoring SUBJECT: Legislative Advocacy GENERAL MANAGER'S RECOMMENDATION Information Item SUMMARY During the 2004 Legislative Calendar, the District hired four legislative advocates to assist the agency in forwarding its legislative agenda and responding to legislation of interest to the District. Each of these consultants will provide the Board with a brief update on the status of their efforts. Each presentation will include a list of accomplishments, current activities, and a plan for the future. The Committee will have an opportunity to discuss these efforts with each of the consultants. PRIOR COMMITTEE/BOARD ACTIONS N/A PROJECTICONTRACT COST SUMMARY Monthly contract costs per consultant: • ENS Resources (Eric Sapirstein) and Freshman and Kest (John Freshman and Larry Kest)- $15,000 • Mayer, Brown, Rowe & Maw (Scott Baugh) - $5,000 • Townsend Public Affairs (Chris Townsend)- $5,000 (Does not include GWRS) BUDGETIMPACT ® This Item has been budgeted. (Line Item: (General Manager's Budget(Gail Garrett)) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION Sapirstein/Freshman/Kast: consulting services focused on acquisition of federal funding for the secondary treatment expansion, through EPA assistance grants. Jc: •twee. OWIQ w Page 1 Townsend Public Affairs: consulting services focused on acquisition of state funding for District projects (Fats, Oils, and Greases, Santa Ana River Interceptor line, etc.) through Propositions 13, 40, 50 and other grant sources. Scott Baugh: consulting services focused on state legislative initiatives to support District goals, most recently in the areas of secondary treatment, biosolids, and urban runoff. ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS Each of the consultants has attached an outline of their respective presentations. J0: :m:owlao Page 2 STEERING COMMITTEE Meebng Date To ea.orou. 9/22104 9/22/09 AGENDA REPORT Item Number Iem Number e.b Orange County Sanitation District FROM: Robert P. Ghirelli, D.Env., Director of Technical Services Originator: Layne Baroldi, Legal & Regulatory Affairs Liaison SUBJECT: PRESENTATION AT THE GREATER VANCOUVER REGIONAL DISTRICT'S WORKSHOP ON BIOSOLIDS PLANNING AND OPTIONS EVALUATION, OCTOBER 20 - 21, 2004 GENERAL MANAGER'S RECOMMENDATION Informational item only. SUMMARY As a recognized leader in biosolids management, the Greater Vancouver Regional District (GVRD) has requested a presentation by OCSD to learn what is possible, what works, what does not, in the development of a biosolids management plan. Specifically, staff will assist GVRD in exploring approaches, options and emerging technologies that are new in the biosolids industry, while addressing the difficulties and challenges likely to be experienced when developing a plan. GVRD will pay for all expenses while in Vancouver. PRIOR COMMITTEE/BOARD ACTIONS N/A PROJECTICONTRACT COST SUMMARY Trip expenses are estimated at $1,500 and will be paid for by GVRD. Staff time for the trip would be paid by the District and is estimated at $800. BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION ALTERNATIVES CEOA FINDINGS ATTACHMENTS La'. H 1bepN0etla1$IeennB U.11.=41aepN822N AR GVAD bl.1d.geml U.A. R.W. OVINW Page 1 STEERING COMMITTEE Meeargoaos/maate To ad.or M. AGENDA REPORT JWn Number HW N.W Orange County Sanitation District s FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: October Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in October. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in October: OMTS Committee: 1. Consider FOG Ordinance 2. Report on Overview of Research Program 3. Report on Marine Vessel Delivery 4. Consider Underground Storage Tanks 5. Consider Digester Cleaning of Four Digesters 6. Consider Edison Tax Payment PDC Committee: 1. Ratify Change Order No. 3, Job No. P1-76, Trickling Filters and Secondary Clarifiers at Plant No. 1 2. Ratify Change Order No. 15, Job No. P1-37, Primary Clarifiers 16- 31 and Related Facilities 3. Approve PSA, Contract No. 2-68, Rehabilitation of District Siphons/Air Jumpers 4. Ratify Change Order No. 4, Contract No. 11-22, Warner Avenue Relief Trunk 5. Approve Change Order No. 1, Job No. P2-47-3, Secondary Treatment Facilities Process Upgrades at Plant No. 2 6. Approve 04/05 Funding for Job No. J-73, Cooperative Projects Grants Program 7. Approve Amendment No. 1 to PSA, Job No. SP-94, Plant Water VFDs Replacement at Plant No. 1 FAHR Committee: 1. Consider Structure of 2005-06 COP Offering 2. Consider Financing Team for 2005-06 Offering 3. Consider Permit User Rates for Flow, BOD and SS PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEOA FINDINGS Not a project. ATTACHMENTS NA 99 H WRI`+G�aWam^OCwmnW1100WT'a��M lL MMf b IeY mnNar.00rc R- �� Page 2 STEERING COMMITTEE Meeeng Date I To ad.of Dir. oef22toa AGENDA REPORT Rem Number Iem Number 9.d Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its September 22, 2004 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the September 22, 2004 meeting: CONSENT CALENDAR 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Adopt Resolution No. OCSD 04-24, Adoption of District's 2004 Conflict of Interest Code, and Repealing Resolution No. OCSD 02-21. b. Approve an encroachment permit over an existing sewer and easement with Tustin Gateway Plaza, LLC, in connection with Contract No. 7-2R, in a form approved by General Counsel. c. Approve an Outside of Service Area Sewer Service and Connection Agreement for the Haynes Power Generation Facility with the City of Long Beach and the City of Las Angeles Department of Water and Power, in a form approved by General Counsel. END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on August 25, 2004 to be filed. Non-Consent Calendar b. Review and consideration of agenda items considered by the Steering Committee re the September 22, 2004 meeting. C. Consideration of items deleted from Steering Committee Consent Calendar, if any. 12. OPERATIONS MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on September 1, 2004 to be filed. b. Approve Amendment No. 3 to Agreement No. AKB-00-015 with the Santa Ana Watershed Project Authority (SAWPA), Inland Empire Utilities Agency of San Bernardino County (IEUA), Western Municipal Water District or Riverside County (WMWD), and the Milk Producers Council (MPC)for a pilot program to sewer dairy washwater to the Santa Ana Regional Interceptor (SARI) providing for changes in responsibilities for the project. C. Approve Amendment No. 1 to Purchase Order No. 101758-OB for Purchase of Cationic Polymer, Specification No. C-2003-143, issued to Polydyne Inc., for the purchase of a substitute cationic polymer for part of the present contract with a unit rate increase of$0.23, increasing the total price to $1.28 per pound and increasing the contract amount from $1,076,700 by $375,000 for an estimated amount of$1,451,700 for the period ending June 30, 2005. OMTS Non-Consent Calendar d. Consideration of items deleted from OMTS Committee Consent Calendar, if any Rkdeotaamdavteenoq Commdee@0"4 PM22041i41 Of Aft W mo eoard.a,.7 doa R—x.d. WM. Page 2 13' DESIGN AND CONSTRUCTION COMMITTEE(PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the meeting held on September 2, 2004 to be filed. PDC Non-Consent Calendar b. Ratify Change Order No. 2 for Facilities Modification for Odor Control II, Job No. J-71-3, with J.F. Shea Construction, Inc., authorizing an addition of$183,375, and 30 calendar days, increasing the total contract amount to $2,107,797. C. Ratify Change Order No. 8 for Area Classification Study Implementation Plan, Plant Nos. 1 and 2, Job No. J-35-2, with J.F. Shea Construction, Inc., authorizing an addition of$166,328, increasing the total contract amount to $15,449,449. d. Ratify Change Order No. 3 to Effluent Pump Station Annex, Job No. J-77, with J.F. Shea Construction, Inc., authorizing an addition of$333,388, increasing the total contract amount to$43,286,748. e. (1) Ratify Change Order No. 2 to Bayside Drive Trunk Sewer Manholes, Contract No. 5-22-R1, with Paulus Engineering, Inc., authorizing an addition of$60,677.27, increasing the total contract amount to $367,153.22; and, (2)Accept Contract No. 5-22-R1 as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. f. (1) Ratify Change Order No. 1 to Circular Clarifier Drive Replacement Units D through Q, Job No. P2.85, Circular Clarifier Sludge Blanket Indicators Units D through Q, Job No. SP-73,with J. F. Shea Construction, Inc., authorizing an additional $60,535, increasing the total contract amount to$1,545,774; and, (2)Accept Circular Clarifier Drive Replacement Units D through Q, Job No. P2-85, and Circular Clarifier Sludge Blanket Indicators Units D Through Q, Job No. SP-73, as complete, authorizing the Final Closeout Agreement. g. Ratify Change Order No. 9 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of$153,119, increasing the total contract amount to $31,669,445. x:�epimpenm�S�zMro cmm+nee�ooe�smnmzoe uv a nw a Page 3 h. Approve Professional Services AgreementWlthBfOWCl811dCaIdWeII lOC I engineering services for Digester Rehabilitation at Plant No. 2, Job No. P2-91,for an amount not to exceed $2,677,550. i. Approve Amendment No. 3 to the Professional Services Agreement with Water 3 Engineering, Inc. for Peak Flow Management, Job No. J-67, providing for additional engineering design services for an additional amount of$35,226, increasing the total amount not to exceed $1,138,998. j. Approve Amendment No. 4 to the Professional Services Agreement with Fluor Enterprises, Inc., for the Space Allocation and Interior Renovation, Job No. J-84, providing for engineering services for an additional amount of$82,321, increasing the total amount not to exceed $1,531,171. k. Approve Amendment No.1 to the Service Contract with NRG Thermal Services LLC providing for additional field services for Air Quality Improvements, Job No. J-79, for an additional amount of$677,763, increasing the total amount not to exceed $2,247,954. I. Approve Amendment No. 3 to the Professional Services Agreement with Malcolm Pimie, providing for additional engineering services for Air Quality Improvements, Job No. J-79, for an additional amount of$521,707, increasing the total amount not to exceed $1,830,547. M. (1)Approve Amendment No. 3 to the Professional Services Agreement with Lee & Ro, Inc. for Replacement of the Bitter Point Pump Station, Contract No. 5-49; Replacement of the Rocky Point Pump Station, Contract No. 5-50; Rehabilitation of the 14'' Street Pump Station, Contract No. 5-51; and Rehabilitation of the "A"Street Pump Station, Contract No. 5-52, providing for additional design engineering services, for an additional amount of$818,093, increasing the total amount not to exceed $2,910,188. n. Approve Amendment No. 1 to the Professional Services Agreement with Camp, Dresser, & McKee for Rehabilitation of Odor Control Facilities, Job No. J-71-8, providing for modifications to the Scope of Work for an additional amount of$377,685, increasing the total amount not to exceed $3,575,207. 0. Receive and file Study Summary and Recommendations and Field Testing Data Report, dated September 2004, prepared by CH2M Hill, Inc. for the Effluent Pathogen Reduction Altemative Plan Study, Job No. J-40- 6. P. (1)Approve a budget increase for an additional $2,078,000 for Rehabilitation of 14' Street Pump Station, Contract No. 5-51, for a total budget of$8,500,000; a"s.d N Mmmee�nacomHuea�owisrn�asuoa uat oinw,a,ro eoem-",.�.na ue. arzoree Page 4 (2) Approve an additional $2,019,000 for Rehabilitation of A" Street Pump Station, Contract No. 5-52, for a total budget of$8,628,000; (3) Approve plans and specifications for Rehabilitation of the 14th Street Pump Station, Contract No. 5-51, and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, on file at the office of the Board Secretary; (4) Approve Addendum Nos. 1 and 2 to the plans and specifications; (5) Receive and file bid tabulation and recommendation; and (6)Award a construction contract to Kiewit Pacific Co. for Rehabilitation of the 10 Street Pump Station, Contract No. 5-61, and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, for an amount not to exceed $11,697,780. PDC Non-Consent Calendar q. Consideration of items deleted from PDC Committee Consent Calendar, if any 14. FINANCE ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on September 8, 2004 to be filed. b. Receive and file Treasurer's Report for the month of June 2004. C. Receive and file Quarterly Investment Management Program Report for the period April 1, 2004 through June 30, 2004. d. Adopt Resolution No. OCSD04-25, Amending Resolution No. OCSD 98- 33, Amending Human Resources Policies and Procedures Manual. e. Approve Change Order No. 1 to Purchase Order No. 43620 issued to Moss, Levy& Hartzheim as the District's internal auditor for fiscal year 2004/05, for an amount not to exceed $19,260. H.bPN9e Wwng Wmn�Wp MU W 0 A fwm Boarb17E H W:ensue Page 5 f. Adopt Resolution No. OCSD 04-26, Establishing A Grant Funding Program Policy and Code of Ethics in Support of Meeting the Contractual Requirements of Awarding Agencies for Monetary Assistance Granted to the District. FAHR Non-Consent Calendar g. Consideration of items deleted from FAHR Committee Consent Calendar, if any. 15. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Cooperative Committee Minutes for the meeting held on August 9, 2004 to be filed. b. Approve agreement with Porter Novelli, providing for one year of additional services for the public information and outreach program for the Groundwater Replenishment System, Job No. J-36, for an amount not to exceed $650,000, to be equally cost shared with the Orange County Water District. GWRSSC Non-Consent Calendar C. Consideration of items deleted from GWRSSC Consent Calendar, if any. NON-CONSENT CALENDAR 16. Closed Session a. Convene in closed session, if necessary 1. Confer with General Counsel re Santa Ana Watershed Proiect Authority v. Orange County Sanitation District, Case No. 04CC06197 (Government Code Section 54956.9) 2. Confer with General Counsel - Potential Litigation. Significant exposure to litigation pursuant to Government Code Section 54956.9(b): 2 potential matters. b. Reconvene in regular session PROJECT/CONTRACT COST SUMMARY N/A H Wc011 amEalSlavnnB�^MIIBOV Wi15Cp\49]30d LSI OIA.I1 .f bA,7 EM Povi Wh Page 6 BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 99 XWepllagpgA15WN 1151 d A%Vrtp B . ]G AM.:WM Page 7 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018 OCSD 10/27/03