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Home My WebLink About2004-06 1 f DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, June 23, 2004 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, June 23, 2004 at 4 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas Nixon, General Counsel Shirley McCracken, Chair Don Hughes Steve Anderson, Vice Chair Jim Ferryman, Chairman, OMTS Committee STAFF PRESENT: Brian Donahue, Chairman, PDC Committee Blake Anderson, General Manager Norm Eckenrode, Past Board Chair Bob Ghirelli, Director of Technical Services Carol Beekman, Communications Services Directors Absent: Manager Jean Tappan, Committee Secretary Brian Brady, Chairman, FAHR Committee Gail Garrett, Incoming Committee Secretary Jim Silva, County Supervisor (2) APPOINTMENT OF CHAIR PRO TEM FILED No appointment was necessary. IN THE OFFICE OF THE SECRETARY ORANGE fNHllrt�I•o*nnnR DISTRICT (3) PUBLIC COMMENTS JUL 21 2004 There were no comments by any member of the public. !Y _., (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the May 26, 2004 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Shirley McCracken announced that information packets are available for the Directors for the 2004 CASA Annual Conference at the Hyatt Regency Monterey, August 4 through August 7. If you plan to attend, please let her know as soon as possible. Minutes of the Steering Committee Page 2 June 23, 2004 1 Chair McCracken also announced that the Steering Committee would adjourn to Conference Rooms A and B for tonight's 500 Anniversary reception at 6 p.m. Approximately 50 guests will be present. Assemblyman Todd Spritzer will present a resolution from the State Assembly. Staff from Representative Dana Rohrbacher will present a resolution from the House. Resolutions from the U.S. Senate and several local cities will also be presented. Committee Chair Shirley McCracken reported that this was her last Steering Committee meeting as Chair and she thanked the committee members and staff who supported her during her two years as Board Chair. She said that was a challenging and exciting experience. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson thanked Chair McCracken on her efforts during her two year tenure. Mr. Anderson introduced Gail Garrett as his new assistant, replacing Jean Tappan, who is retiring. He thanked Ms. Tappan for her assistance and friendship. She will be badly missed. Chair McCracken also thanked Jean for assisting her and the Board on numerous occasions, for always being there to answer questions and make the Board's job easier. General Manager Anderson reported on several issues,as follows: • Update on Corporate Identity Program: Carol Beekman,Communications Services Manager, reported that Phase 1 is underway and Johnson Ukropina, the consultant, has begun the research phase. They will be contacting the public and stakeholders, conducting surveys on their opinions of OCSD. A preliminary survey is being conducted by Communications by telephone and email to the EMT, Board and staff. She interviewed eleven Board members and will be doing further telephone interviews. She urged that they give their honest opinion so that her team can properly evaluate the responses. The results of the survey will be presented to the Board by the end of summer. • Garden Grove Spill: Mr.Anderson updated the Committee on the industrial spill from a dye house in Garden Grove on June 16,2004. As a precaution, the swimming areas at the beaches were closed for two days. Bacterial levels never exceeded normal levels and the spill did not have an impact on beaches. Staff will be attending City Council meetings in Stanton and Garden Grove to thank their first responders for their prompt response and cooperation. • General Manager Anderson reported on his trip to Washington D.C. with Director Silva. Meetings were held with EPA and House staff members on State Revolving Funds for clean water projects, Davis Bacon Act and prevailing wages, federal grant programs for water projects,and regulatory issues. • Bushard Trunk: Mr.Anderson gave an update on the Bushard Trunk construction project, which has been delayed for a year. Area residents will be attending the Board Meeting tonight. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff did not make a report. Minutes of the Steering Committee Page 3 t June 23,2004 General Counsel Tom Woodruff reported on (8) DISCUSSION ITEMS(Items A-x) A. The Agenda Items scheduled to be reviewed by the Board's working committees in July were reviewed. B. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. It was decided that Ordinance 18 would be pulled from the agenda and reconsidered at the July meeting. (9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Bob Ghirelli,the chair of the Urban Runoff Ad Hoc Committee will meet with Director Bankhead to reschedule the July 21, 2004 3:00 p.m. meeting for later in July,since there the District is planning meetings regarding this issue in August. Director Steve Anderson reported that he attended the AW WA Conference in Orlando. He attended sessions on asset management, urban runoff and construction of wetlands. Chair McCracken reported on her GW RS video taping session with Huell Howser. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING If the Committee members had questions on the budget, Gary Streed, Director of Finance, can provide detailed answers. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT Director Anderson asked that a discussion on the Davis-Bacon Act be considered. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday,July 21, 2004 at 5 p.m. The next Board Meeting is scheduled for Wednesday, July 21, 2004 at 7 p.m. (13) CLOSED SESSION The Committee convened at 5:06 p.m. in Closed Session, pursuant to Section 54956.9, to discuss three cases of litigation. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by v Minutes of the Steering Committee Page 4 June 23, 2004 the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 5*45 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 5:45 p.m. Sub ad by. a 6 - Gail Garrett Steering Committee Incoming Secretary N:Weyl+M^��b^'N CbrvNlesW Vw4G2bO5L MMXe G35Me v ORANGE COUNTY SANITATION DISTRICT 2e... 714)952.2411 f..: 0161 8 6 2-035b PLEASE NOTE CHANGE IN START TIME wfr..n4.c.m P.q box 8127 fiunc92 28-8127 NOTICE OF MEETING 82728-8127 � .ae+... OF THE ,0844 81m A,enae STEERING COMMITTEE f nteN Velley.LA 82708-7018 ORANGE COUNTY SANITATION DISTRICT Wmar {19.v.in a WEDNESDAY, JUNE 23, 2004 - 4 P.M. M.W. Anaheim Brae DISTRICT'S ADMINISTRATIVE OFFICE Baana qr. 10844 ELLIS AVENUE c press oantaln caner FOUNTAIN VALLEY, CALIFORNIA 92708 Poaer[on �G.Nen Groro xununpron Baecn I ma Le Habra La Palm. A regular meeting of the Steering Committee of the Board of Directors of Lae Alamitos Newport Beann Orange County Sanitation District will be held at the above location, date and Grange via[an[,a time. 9.Ane See/Beach - Stanton Tus[m ui/b Perk roan tines G ty W D..e. .Z1 DI..Ncu Cwt.Mesa Miaway C'ey W.t n 012tHcc. - /rvina Bench D - 19 -TO memtaln worltl-class leatlershi0 in wastewater entl water resource manapema C " STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, June 23, 2004 Wednesday, July 21, 2004` Wednesday, August 25, 2004 Wednesday, September 22, 2004 Wednesday, October 27, 2004 Wednesday, November 17, 2004 Wednesday, December 15, 2004 Wednesday, January 26, 2005 Wednesday, February 23, 2005 Wednesday, March 23, 2005 Wednesday, April 27, 2005 Wednesday, May25, 2005 Wednesday, June 22,2005 'Tentatively rescheduled from regular fourth Wednesday. r STEERING COMMITTEE r r (1) Roll Call: r Meeting Date: June 23, 2004 Meeting Time: 4 p.m. Meeting Adjourned: Committee Members Shirley McCracken, Board Chair Steve Anderson, Board Vice Chair Brian Donahue, Chair, PDC Committee ` Jim Ferrymen, Chair, OMTS Committee Brian Brady, Chair, FAHR Committee Jim Silva, Supervisor Norm Eckenrode, Past Board Chair Others Thomas L:Woodruff, General Counsel Don Hughes d r Staff Present Blake P. Anderson, General Manager................................ Bob Ghirelli, Director of Technical Services....................... r David Ludwin, Director of Engineering............................... Patrick Miles, Director of Information Technology.............. Robert Ooten, Director of Operations& Maintenance........_ r Gary Streed, Director of Finance/Treasurer....................... Lisa Tomko, Director of Human Resources........................ Carol Beekman, Communication Services Manager.......... Jim Colston, Legal and Regulatory Affairs Liaison............. r Jean Tappan, Secretary r c: Lenora Crane r r r r NOTE CHANGE IN START TIME AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JUNE 23, 2004 AT 4 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting dale and time above. All written materials relating to each agenda item are available for .. public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the manner as above,not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. if you require any special disability related accommodations,please contact the Orange County Sanitation District Board Secretary's offima/(714)593-7130 at least 72 hours priorto the scheduled meeting. Requestsmust specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Seclion 54955(posted within 24 hours). (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY Book page 1 -2- June 23, 2004 Agenda (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). r (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the May 26, 2004 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER _ A. Update on Corporate Identity Program(Carol Beekman) (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-B) A. Review Agenda Items scheduled to be presented to Committees in July (Information item only) _ B. Review and consideration of Agenda Items for Board of Directors Meeting of June 23, 2004 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY .. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A _ SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT Book page 2 -3- June 23, 2004 Agenda (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, July 21. 2004. The next Board Meeting is scheduled for 7 p.m.,Wednesday, July 21, 2004. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are .. exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. Confer with General Counsel re Santa Ana Watershed Project Authority v. Orange County Sanitation District, at al., Orange County Superior Court Case No. 04CCO6197 (California Government Code Section 54956.9). 2. Confer with General Counsel re Orange County Sanitation District v. County of Kings, at al., Kings County Superior Court Case No. 02CO835 (California Government Code Section 54956.9). 3. Confer with General Counsel re Woodside v. Orange County Sanitation District, at al., Orange County Superior Court Case No. 03CC17413 (Government Code Section 54956.9). B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT jt N:NEPT ENWISTEEFING WMMIM MUU M1.ROENOA FONMA.WC Book page 3 -4- June 23, 2004 Agenda Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee Meeting. Committee Chair: Shirley McCracken (714)765-5247(Anaheim City Hall) Committee Staff Contact: Blake P.Anderson (714)593-7110 General Counsel: Thomas L.Woodruff (714)564-2605 Secretary: Jean Tappan (714)593-7101 (714)962-0356 (Fax) E-mail: jlappan@ocsd.com Book page 4 r DRAFT r MINUTES OF STEERING COMMITTEE MEETING r Wednesday, May 26, 2004 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, 26, 2004 at 5 p.m., In the District's Administrative Office. (t) The roll was called and a quorum declared present, as follows: r STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L.Woodruff, General Counsel Shirley McCracken, Chair Don Hughes ,. Steve Anderson, Vice Chair Jim Ferryman, Chairman, OMTS Committee STAFF PRESENT: Brian Brady, Chairman, FAHR Committee Blake Anderson, General Manager Jim Silva, County Supervisor Carol Beekman, Communications Services Norm Eckgnrode, Past Board Chair Manager Jean Tappan, Committee Secretary Directors Absent: Layne Baroldi, Legal & Regulatory Affairs Liaison r Brian Donahue,Chairman, PDC Committee Richard 'Mac' McLaughlin, Principal Public Information Specialist (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. ,. (3) PUBLIC COMMENTS There were no comments by any member of the public. r (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING r The minutes of the April 28, 2004 Steering Committee meeting were approved as revised. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Shirley McCracken reported on a scheduled GW RS video shoot with Huell Howser. r Mr. Howser will be interviewing staff members, board members and community representatives about the value of G W RS to them. r Book page 5 Minutes of the Steering Committee Page 2 May 26, 2004 L Chair McCracken also announced that the Steering Committee will be meeting in closed session on the general manager's performance. She reported that she met with the general manager and signed off on his salary increase in accordance with the Steering Committee's determination a few months ago. (6) REPORT OF THE GENERAL MANAGER �. General Manager Blake Anderson provided updates on several issues, as follows: i.• • Update on SB 1272 (Ortiz): This bill was defeated by the Senate Appropriations Committee, even though Senator Ortiz had amended the bill, limiting it to only enterprise special districts, eliminating the Controller's audit, deleting most of the whistle blowing elements, setting per diem limits at$150 per meeting with a CPI/COLA adjustment provision, and limiting meetings for large agencies at 10 per month. • Update on In-County Biosolids Options: Layne Baroldi reported that the SOCWA/OCSD In- County Biosolids facility proposal is now under consideration by County staff, and working cooperatively with us. SOCWA is the lead agency on this effort. If this proposal is accepted, OCSD would send two truckloads per day of biosolids to the facility. Mr. Baroldi expressed his appreciation for the intervention by Director Silva to move this project along. An alternate site is under consideration. There was also a meeting last week with the Great Park Committee. It recommended the formation of a subcommittee of the Finance Committee to evaluate our proposal. ri • Tax Shift from Enterprise Special Districts: Mr.Anderson reported on the Governor's Local Government Proposal, which is estimated at$1.3 billion from all local government agencies. Our share will be about$17 million for each of the next two years. The Governor promises that this is a one-time shift. Assemblyman Todd Spitzer has asked the District and the cities to place the support of this tax shift on the Board/Council agendas. Mr. Anderson will ask the Board if it wants to take any action. This proposed tax shift still is not a 'done deal.' • NPDES Permit Negotiations: Negotiations for the permit and consent decree are nearly complete and it's been a very cooperative process. EPA and the Regional Board recognized the reasons why we asked for specific things and agreed with our requests. In August a 6w hearing will be held by the Regional Board and EPA. The consent decree will go out for public review via the Federal Register. A signed permit should be received in late 2004 or early 2005. Mr. Anderson recognized Tom Woodruff, Bob Ghirelli, Jim Colston and other staff members who have worked on this major effort over the past three years. L • SAW PA: Mr.Anderson reported that there appears to be nothing more that can be done to resolve the problems, other than litigation. • There will be no committee meetings in August unless something unforeseen arises. • Coordination of Urban Runoff and Funding via a Proposition 218 Election: Mr. Anderson met with representatives from the County, IRW D and SOCWA last week to determine which agency(ies)should attempt the Proposition 218 direct mail ballot. The Board of Supervisors i.. wants to hold a special invitation workshop at our offices in August to discuss the institutional, financial, technical matters implied by the County's regional strategic plan. Mr. Anderson also reported that the Orange County Business Council and CA State Fullerton will be conducting u a public policy poll that will include a number of questions that will test the public's interest and support for the urban runoff program. • Findings of the Grand Jury Report on OC Bisolids: The Grand Jury completed its report and the District agrees with their findings without exception. The District is either doing or plans to do all of the things they recommended. L Book page 6 V Minutes of the Steering Committee Page 3 May 26, 2004 • New Communications Division Employee: Carol Beekman introduced Richard 'Mac' McLaughlin as the new principal public information specialist. (7) REPORT OF GENERAL COUNSEL m General Counsel Tom Woodruff reported that escrow for the property for the relocation of the Rocky Point Pump Station has needed to be extended because of some geotechnical problems that have e. surfaced and may need further study. The seller of the property has agreed to the extension in exchange for a price increase of$6500 per month. Said sum is within the Board's approved maximum purchase price. All problems should be corrected or mitigated within the next 90 days. r The EIR on the project is scheduled to be released for public comment next week. (8) DISCUSSION ITEMS (Items A-B) A. The Agenda Items scheduled to be reviewed by the Board's working committees in June were reviewed. .. B. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. m (9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. m (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday,June 23, 2004 at 4 p.m. .d There will be a special 5UH Anniversary Reception on Wednesday, June 23, 2004 beginning at 6 p.m. The next Board Meeting is scheduled for Wednesday,June 23, 2004 at 7 p.m. Book page 7 Minutes of the Steering Committee - id Page 4 May 26, 2004 L (13) CLOSED SESSION The Committee convened at 5:30 p.m. in Closed Session, pursuant to Sections 54956.9(b)(1), U 54956.9(c) and 54957.6,to discuss three hems. Closed Session Agenda Item A.4.was not discussed. Minutes of the Closed Session are on file with the Board Secretary. Confidential - Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 549572,and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:05 p.m.,the Committee reconvened in regular session. r (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:05 p.m. r Submitted by. I Jea appan Ste g Committee Secretary r HNy W pw W�W sW CwnNMIOIIWY�a"WeYtS he r Ir r 6; L Li L Book page 8 y STEERING COMMITTEE Meeang Date To Bd.of Dar. 6a3io4 AGENDA REPORT Item Number Rem Number 8.A Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: July Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in July. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in July: OMTS Committee: 1. Consider Sludge Density Meters Replacement 2. FOG Update 3. Report on In-County Biosolids Management— Financial Aspects 4. Consider Waste Discharge Requirements Task Management Agreement PDC Committee: 1. Ratify Change Order No. 5 Jon No. P2-60, Solids Storage and Truck Loading Facility at Treatment Plant No. 2. 2. Ratify Change Order No. 3, Contract No. 11-22, Warner Avenue Relief Sewer .. 3. Approve Amendment No. 2 to PSA Job No. P1-62, Activated Sludge Plant Rehabilitation 4. Approve Amendment No. 7 to PSA Job No. J-33-1 A, Standby Power and Reliability 5. Approve PSA Job No. P2-91, Digester Rehabilitation at Treatment Plant No. 2 6. Approve PSA for Contract No. 3-52, Rehabilitation of Westside Pump Station FAHR Committee: 1. Consider Safety Policies 2. Consider Human Resources Policies & Procedures 3. Consider Investment Policy Book page 9 4. Communication Plan Quarterly Update 5. Consider staff response to the May 8, 2004 Report of Contract Internal Auditors 6. Consider renewing contract for Internal Auditing Services with Moss, Levy & Hertsheim PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEOA FINDINGS Not a project. ATTACHMENTS NA jt H:WapMW daZ1rann0 commn«r04WnW23N Uv W M.m,Jmper60a — flw1Be,, WWa Page 2 Book page 10 — STEERING COMMITTEE M-IgDae To ad.or dr. oryz3/oa AGENDA REPORT Ibm Number Item Number a.e Orange County Sanitation District _ FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION ,. Review with staff the agenda items tentatively scheduled for consideration by the Board at its June 23, 2004 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the June 23, 2004 meeting: 9. Ratifying payment of claims of the District, by roll call vote, as follows: ALL DISTRICTS 05/15/04 05/31/04 Totals $12,039,285.31 $7,185,606.71 CONSENT CALENDAR 10. Consideration of motion to approve all agenda items appearing on the Consent .. Calendar not specifically removed from same, as follows: a. Adopt Resolution No. OCSD 04-17, Establishing the Annual Appropriations Limit for Fiscal Year 2004-05 for the District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code. b. (1) Receive and file petition from John Ufkes, Mark Sanford and Shad Arnold requesting annexation of 0.89 acres to Orange County Sanitation District (OCSD) in the vicinity of Clark Street and Randall Street in an unincorporated area of Orange County; and, Book page I I (2) Adopt Resolution No. OCSD 04-18, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-44 — Ufkes/Sanford/Arnold Annexation). C. (1) Approve plans and specifications and Addenda Nos. 1 and 2 for Waste Sidestream Pump Station VFD Replacement, Job No. FE03-24, on file at the office of the Board Secretary; (2) Receive and file bid tabulation; and, (3) Award a construction contract to Morrow-Meadows Corp. for Waste Sidestream Pump Station VFD Replacement, Job No. FE03-24, for an amount not to exceed $267,200. END OF CONSENT CALENDAR 11. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 12. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on May 26, 2004 to be filed. Non-Consent Calendar _ b. Review and consideration of agenda items considered by the Steering Committee re the June 23, 2004 meeting. C. Consideration of items deleted from Steering Committee Consent Calendar, if any. 13. OPERATIONS MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on June 2, 2004 to be filed. b. Award a service contract to J.R. Filanc Construction Company, Inc. for Plant 2 Cross Collector Replacement Project, Specification No. R-2004-186, for an amount not to exceed $446,706. H wwua«,aeween,ycamnrwunmzaw wa uxw an munv.�aac — ,,,„„,,,.. vmse Page 2 Book page 12 .. C. (1) Approve Change Order No. 4 to P.O. No. 101423 issued to The Wackenhut Corporation for security services required for Bushard Trunk Sewer Rehabilitation, Job No. 1-2.4, for an additional amount of$60,000, .. increasing the total amount not to exceed $159,900 for the contract period ending December 31, 2004; and, (2) Issue a Purchase Order Contract to The Wackenhut Corporation for security services not specified in the scope of work contained within P.O. No. 101423, for one year effective January 1, 2005 through December 31, 2005, providing for two one-year renewals, for an amount not to exceed $93,600 and a 10%contingency for each year. - d. (1) Receive and file the 2003 Ocean Monitoring Program Compliance Report (July 2002 —June 2003; and, (2) Receive and file the 2003 Ocean Monitoring Program Science Report (July 2002—June 2003). e. (1) Approve Amendment No. 3 to the Agreement for Private Operation and Maintenance of Oxygen Generation System at Plant No. 2 with Air Products and Chemicals, Inc., for an annual amount of $294,000, adjusted annually based on the Consumer Price Index for the Los Angeles area, and extending the contract for five years beginning February 2, 2005; and, (2) Authorize the General Manager to issue a sole source purchase order contract to Air Products and Chemicals, Inc., for Oxygen Plant .. Replacement and Rehabilitation,Job No. SP-72, to rehabilitate the spare oxygen generation unit (Cold Box A), for an amount not to exceed $401,000, including a 200% contingency for unexpected expenses. I. Authorize the General Manager to award a sole source contract to Cardlock Fuel Systems, Inc. dba SC Fuels, for procuring fuel for all District vehicles from July 1, 2004 through June 30, 2005 for an amount not to exceed $180,000, and providing for four one-year renewals with a 10% contingency per renewal period due to escalating fuel costs, if necessary. OMTS Non-Consent Calendar g. Consideration of items deleted from OMTS Committee Consent Calendar, if any 14. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar r a. Order draft Planning, Design and Construction Committee Minutes for the meeting held on June 3, 2004 to be filed. N:�nng�eemoavon ,e Uv&. arum ar�.az Pa.+sea: eaoee Page 3 .. Book page 13 b. Ratify Change Order No. 2 to Trickling Filter Rehabilitation and New r Clarifiers, Job No. P1-76, with J.R. Filanc Construction Company, Inc., authorizing a deduction of$84,405, decreasing the total contract amount to $32,952,595. �+ C. Ratify Change Order No. 7 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2.4, with Steve P. Rados, Inc. authorizing an addition of$163,618, �+ increasing the total contract amount to$31,286,009. d. (1) Approve Professional Services Agreement with Brown and Caldwell for engineering services for Trickling Filters at Plant No. 2, Job No. P2-90, for an amount not to exceed $9,586,445; and, .r (2) Authorize the General Manager to issue Task Authorizations not to exceed $200,000. r e. Approve Amendment No. 3 to the Professional Services Agreement with RBF Consulting for Carbon Canyon Dam Sewer and Pump Station V Abandonment, Contract No. 2-24-1, providing for additional design, engineering and construction support services for an additional amount of $276,130, increasing the total amount not to exceed $561,786 f. Approve Amendment No. 6 to the Professional Services Agreement with Carollo Engineers for Headworks Improvements at Plant No. 2, Job No. L. P2-66, providing for additional engineering services for an additional amount of $634,501, increasing the total amount not to exceed $16,282,294. g. Approve Professional Services Agreements with Berryman & Henigar; Brinderson; CGvL Engineers; Dudek&Associates, Inc.; Jacobson Helgoth Consultants, Inc.; Lee & Ro, Inc.; RMS Engineering & Design, Inc.; South Coast Systems, Inc.; SPEC Services, Inc.; and Washington Group International for services related to Facilities Engineering projects, in amounts not to exceed $200,000 for each agreement for a total amount not to exceed $2,000,000. Yd PDC Non-Consent Calendar h. Approve Amendment No. 4 to the Professional Services Agreement with .. Integrated Program Management Consultants, a joint venture of Parsons Infrastructure &Technology Group, Inc. and CH2M Hill, Inc., authorizing: (1) Establish an amount not to exceed $12,836,801 for year three (Fiscal .. Year 04/05) of the five year contract; and, (2) Increase the total amount of the five year contract to an amount not to exceed $29,506,825. i. Consideration of items deleted from PDC Committee Consent Calendar, if �+ any n>rcaapene.�..n,gcm.,.m.oe.`moszaw�naaew.xn eo.mm.,.aa y Page 4 Book page 14 V m 15. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) r FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on June 9, 2004 to be filed. b. Receive and file Treasurer's Report for the month of May 2004. C. Authorize the General Manager to issue a purchase order contract to Dharma Consulting to provide continuing professional services to assist executive and senior staff with ongoing strategic planning, executive management team coaching and team development; and staff team building, for a monthly amount not to exceed $15,000 for a maximum of nine months effective July 1, 2004. d. Adopt Resolution No. OCSD 04-19, Amending Resolution No. OCSD 98-33, Amending Human Resources and Policies Procedures Manual, providing for: (1) Change the title of current classification Communications Services Manager at pay grade 94 ($8,001 -$10,001) to Director of r Communications and Administrative Services. There is no recommended pay grade change at this time; (2) Create the Security and Risk Management Specialist classification at pay grade 82 ($5,949 - $7,436); r (3) Create the Assistant Board Secretary classification at pay grade 67 ($4,108 - $5,135); m (4) Create the Planner/Scheduler classification at pay grade 80 ($5,663 - $7,079); r (5) Create the Cost Estimator classification at pay grade 80 ($5,663 - $7,079); (6) Revise the Storekeeper job family as follows: (a) Create the Lead Storekeeper classification at pay grade 62 ($3,630 - $4,538); - (b) Change the title of the current classification Storekeeper II at pay grade 58 ($3,290 - $4,112) to Senior Storekeeper. There is no recommended pay grade change at this time; r r X:bepNpmMet4eulnv CormYneeWu„M➢92]W Wt a Me IW"SaeN Ta AW..e:Wass Page 5 m Book page 15 (c) Change the title and pay grade of the current classification Storekeeper I at pay grade 54 ($2,980 - $3,725) to Storekeeper at pay grade 52 ($2,837 - $3,546); and, L. (d) Delete the classification of Storekeeper Assistant at pay grade 46 ($2,445 - $3,056). v e. Renew the District's Excess Workers' Compensation Insurance for the period July 1, 2004 through June 30, 2005, in an amount not to exceed $210,000. u I. Renew the District's Excess General Liability Insurance Program for the period July 1, 2004 through June 30, 2005, in an amount not to exceed $425,000. g. Renew the District's Boiler& Machinery Insurance Program for the period July 1, 2004 through June 30, 2005, in an amount not to exceed $27,654. v h. Renew the District's All-Risk Property and Flood Insurance Program for the period July 1, 2004 through June 30, 2005, in an amount not to exceed $729,388. r i. Direct staff to proceed to evaluate non-residential parcels to determine if they have been undercharged for annual sewer service user fees and, if so, to collect the proper charges on the property tax bill in the future. FAHR Non-Consent Calendar j. Approve proposed Operating, Capital, Debt/COP Service and Self- Insurance Budgets for 2005/05, as follows: Net Joint Works Operating/Working Capital $ 83,614,140 Worker's Compensation Self Insurance 735,000 General Liability and Property Self-Insurance 1,141,000 Collection System Operating 22,605,790 Net Capital Improvement Program 231,223,600 61 Debt/COP Service 41,917,000 (Directors: You have been previously provided a copy of the proposed V budget with your June committee packages. Please contact the Board Secretary should you require an additional copy.) k. Consideration of items deleted from FAHR Committee Consent Calendar, if any a�Ang�Vuxue una uaW. a *ar.g.g 61 aaa®a Page 6 Book page 16 V 16. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Cooperative Committee Minutes for the meeting held on May 10, 2004 to be filed. b. Approve Amendment No. 11 to the Professional Services Agreement with Camp Dresser & McKee, Inc., providing for additional design services and cost of living adjustment for the Groundwater Replenishment System, Job No. J-36, for an additional amount of$342,833, increasing the total amount not to exceed $33,929,919, to be equally cost shared with the Orange County Water District. GWRSSC Non-Consent Calendar W C. Consideration of items deleted from GWRSSC Consent Calendar, if any. 17. (1) Receive and file the Alternatives Analysis Report prepared by Brown & Caldwell dated June 21, 2004 in connection with the Santa Ana River Interceptor .. Study, Contract No. 2-41; and, (2)Accept and approve the Alternatives Analysis Report as the Final Report. 18. Adopt Ordinance No. OCSD-23, An Ordinance of the Board of Directors of Orange County Sanitation District, Amending Ordinance No. OCSD-14 Establishing Board of Directors Compensation: a. Open hearing m 1. Receive and file written comments, if any 2. Verbal reports of staff 3. Directors' questions d 4. Public comments b. Close hearing C. Discussion by Board of Directors d. Recommended actions: .. 1. Motion to read Ordinance No. OCSD-23 by title only and waive reading of said entire ordinance. (The waiver of the reading of the entire ordinance must be adopted by a unanimous vote of Directors present.) y H WeGanimael Wno CamnX�WnN@3M Ustd Msftr M lae M7. c aanra: a�aga Page 7 Book page 17 enl 2. Motion to adopt Ordinance No. OCSD-23, An Ordinance of the �+ Board of Directors of Orange County Sanitation District, Amending Ordinance No. OCSD-14 Establishing Board of Directors i Compensation. NON-CONSENT CALENDAR V No items. PROJECT/CONTRACT COST SUMMARY N/A 4' BUDGET IMPACT "" ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION u NA L ALTERNATIVES NA L CEQA FINDINGS Not a project. L ATTACHMENTS r NA V jt i.i NWpNpenWS'IeMnO CamntleaWGWnW29p11bINPA¢Itt Jun Bae,Fe,.]Cx U a,hsse: eaase Page 8 Book page IS 1 J ORANGE COUNTY SANITATION DISTRICT (714)962-2411 www.00SD.cnm Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: I0844 Ellis Avenue Fountain Valley, California 92708-7018 published on recycled paper