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Home My WebLink About2003-07 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, July 23, 2003 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, July 23, 2003 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L.Woodruff, General Counsel Steve Anderson, Vice Chair Don Hughes Jim Ferryman, Chairman, OMTS Committee Gerhard Van Dries Brian Donahue, Chairman, PDC Committee Randy Fuhrman Brian Brady, Chairman, FAHR Committee Jim Silva, County Supervisor STAFF PRESENT: Blake Anderson, General Manager Directors Absent: Bob Ghirelli, Director of Technical Services Shirley McCracken, Chair David Ludwin, Director of Engineering Norm Eckenrode, Past Board Chair Carol Beekman, Communications Services Manager FILED Wendy Sevenandt, Associate Engineer IN THE OFFICE OF THE SECRETARY Jim Herberg, Engineering Manager ORANGE C016h-1V..WTATiON DISTRICT William Cassidy, Project Manager AUG 27 2003 Jean Tappan, Committee Secretary GYP, K, (2) APPOINTMENT OF CHAIR PRO TEM Vice Chair Steve Anderson chaired the meeting in Chair Shirley McCracken's absence. (3) PUBLIC COMMENTS Randy Fuhrman spoke on Item 13.A.6, the general manager's evaluation and compensation. He said that he had written a letter to the EPA and the CA governor recommending the District be considered for an award and in it he detailed the leadership that Mr. Anderson had provided over the past year on the very significant issues that have been before the agency. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the June 25, 2003 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 July 23, 2003 (5) REPORT OF THE COMMITTEE CHAIR Committee Vice Chair Steve Anderson announced that Chair Shirley McCracken would not be at the meetings because of the death of her husband. He asked Blake to report on activities of the Legislative Advocacy Ad Hoc Committee. Chair McCracken had requested that the Committee discuss the policy on authorization and reimbursement for meeting attendance by directors. This will be moved to next month. Another OCSO/OCWD Board workshop to provide a GW RS Update was discussed. Staff was directed to coordinate this for sometime in October in the evening with the Water District. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported on legislative issues including federal funding support for secondary treatment; AB 1427, Blosolids;AB 496, Santa Ana River Conservancy;and ACA 10, Stormwater Fee Exemption from 218 Requirements. The discussion of the OCSD/SAW PA mediation on SARI issues was moved to Closed Session. Mr. Anderson reported that staff will begin salary discussions with the unrepresented groups of employees, including managers, confidential and executive management employees. They have not received an Increase for FY 2001.02 and 2002-03. This was done because the meet and confer process with the organized groups was underway. Local 501 rejected the agreement last week by 4 votes. Staff would now like to dose out last year with the unrepresented group. This will be discussed with the FAHR Committee at its August 13,2003 meeting. Mr.Anderson also discussed the proposed Orange County Leadership Symposium's third retreat, Arrowhead III. The planning group is seeking input from various past attendees to ensure that the event is structured to meet the goals. A new facilitator has been Identified. The budget has been reduced by one-third and sponsorships are being sought to help defray the costs. The Committee members discussed the political sensitivity and seemed comfortable with the proposed direction. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported on Assembly Bill (AB) 1051 that was proposed by major water, sewre and utility cities and Districts to clarify and strengthen their ability to levy both capital and service charges on all public educational institutions. The State University system had temporarily obtained amendments that were very damaging to the levying agencies. Through the efforts of CASA, ACWA and the cities of San Francisco and Los Angeles,the bill has been salvaged and will probably be passed in the next few days in a form acceptable to the agencies. (8) DISCUSSION ITEMS (Items A-C) A. Authorize General Manager to approve Addendum No. 2 to the funding agreement re US Bureau of Reclamation Southern California Water Recycling Projects Initiative -Minutes of the Steering Committee Page 3 July 23, 2003 Jim Herberg explained that this agreement covers the fourth of five years for a program that through the 13 participating agencies is identifying water recycling opportunities. As a direct result of the initiative, the District has received grant money for the Ellis Avenue Pump Station and GW RS. Motion: Moved, seconded and duly carried to authorize the General Manager to approve Addendum No. 2 to the funding agreement re US Bureau of Reclamation Southern California Water Recycling Projects Initiative. B. The Agenda Items scheduled to be reviewed by the Board's working committees in August were reviewed. The OMTS Committee will be dark in August. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, August 27, 2003 at 5 p.m. The next Board Meeting is scheduled for Wednesday, August 27,2003 at 7 p.m. (13) CLOSED SESSION The Committee convened at 5:38 p.m. in Closed Session to discuss two items of significant exposure to litigation (pursuant to Government Code Sections 54956.9(b);one item re initiation of litigation pursuant to Government Code Section 54956.9(c); three items re real property purchase pursuant to Government Code Section 54956.8; and consideration of the General Managers Annual Performance Evaluation and Compensation pursuant to Government Code Section 54957.6. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board -Minutes of the Steering Committee Page 4 July 23, 2003 Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:50 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:50 p.m. Submitted by: n Tappan Bering Committee Secretary G:" �.'Mumnm scMnm... m STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, July 23, 2003, was duly posted for public inspection in the main lobby of the District's offices on Thursday, July 17, 2003. IN WITNESS WHEREOF, I have hereunto set my hand this 23rd day of July, 2003. Penny Kyle, Secret ry of the rd of Directors of Orange County Sanitation D' lot Posted: , 2003, 3 p.m. By: nature wpdc6gmbtr comm\posling Im ORANGE COUNTY SANITATION DISTRICT phone: 41 9 62-2 41 1 We 41 962 56 nndcnn o B127 vv o cc NOTICE OF MEETING �W28-8127 OF THE +a^^a•= STEERING COMMITTEE Bbs Mere wiay.ra 92T -7019 ORANGE COUNTY SANITATION DISTRICT wne.r up.nel� • WEDNESDAY, JULY 23, 2003 - 5 P.M. GLIpp anaMum area DISTRICT'S ADMINISTRATIVE OFFICE area Buena Park 10844 ELLIS AVENUE PA"ass VeOey FOUNTAIN VALLEY, CALIFORNIA 92708 Fopar on &,ans Beach Irvine Le Habra Le Pwa ma Los Ale A regular meeting of the Steering Committee of the Board of Directors of t Beach Orange County Sanitation District will be held at the above location, date and orange Placenta time. Serra Anu Seal 6eacn snow" Teat" Was Perk YOrDe Gntle pl Ormpe CHUN". Cohn Maas MlCwey aty mum.. ovine Bencn To maintain worltl-class leatlorsh,m wastewater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, July 23, 2003 Wednesday, August 27, 2003 Wednesday, September 24, 2003 Wednesday, October 22, 2003 Wednesday, November 19, 2003' Wednesday, December 17, 2003' Wednesday, January 28, 2004 Wednesday, February 25, 2004 Wednesday, March 24, 2004 Wednesday, April 28, 2004 Wednesday, May 26, 2004 Wednesday, June 23, 2004 Wednesday, July 28, 2004 'Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: July 23, 2003 Meeting Time: 5 p.m. Meeting Adjourned: Committee Members Shirley McCracken, Board Chair Steve Anderson, Board Vice Chair Brian Donahue, Chair, PDC Committee Jim Ferryman, Chair, OMTS Committee Brian Brady, Chair, FAHR Committee Jim Silva, Supervisor Norm Eckenrode, Past Board Chair Others Thomas L. Woodruff, General Counsel Don Hughes Staff Present Blake P. Anderson, General Manager................................ Bob Ghirelli, Director of Technical Services....................... David Ludwin, Director of Engineering............................... Patrick Miles, Director of Information Technology.............. Robert Ooten, Director of Operations& Maintenance........_ Gary Streed, Director of Finance/Treasurer....................... Lisa Tomko, Director of Human Resources........................ Greg Mathews, Administrative Services Manager.............. Carol Beekman, Communication Services Manager.......... JeanTappan. Secretary..................................................... c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JULY 23, 2003 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion andlor action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,please contact the Board Secretary's office at(714)593-7130 at least 49 hours prior to the meeting to allow the District to make reasonable arrangements to ensure accessibility to this meeting. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Book Page I -2• July 23, 2003 Agenda Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the June 25, 2003 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR A. Legislative Advocacy Update B. Authorization and Reimbursement for Meeting Attendance and Travel by Board Members C. Future Board Workshop re GWRS Update (6) REPORT OF GENERAL MANAGER A. Update on AB1427 (Maddox) re Biosolids (Anderson) B. Update on SAW PA-OCSD Mediation Process—possible closed session item also (Anderson) (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A--C) A. Authorize General Manager to approve Addendum No.2 to the funding agreement re US Bureau of Reclamation Southern California Water Recycling Projects Initiative B. Review Agenda Items scheduled to be presented to Committees in August (Information item only) C. Review and consideration of Agenda Items for Board of Directors Meeting of July 23, 2003 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT Book Page 2 •3- July 23, 2003 Agenda (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday, August 27,2003. The next Board Meeting is scheduled for 7 p.m., Wednesday, August 27, 2003. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. 1. Convene in closed session to confer with General Counsel - Potential Litigation. Significant exposure to litigation pursuant to Government Code Section 54956.9(b): Two (2)potential cases 2. Confer with General Counsel- Potential Litigation. Initiation of Litigation pursuant to Government Code Section 54956.9(c): One (1)potential matter. S. Confer with Real Property Negotiator(Government Code Section 54956.8): Property: 9736 Ellis Avenue, Fountain Valley, Ca. 92708 District Negotiator: Thomas L.Woodruff, General Counsel Negotiating Party: Valentine M. Callen Under Negotiation: Instruct for price,terms, and conditions for the purchase, sale, exchange, or lease of subject property. 4. Confer with Real Property Negotiator(Government Code Section 54956.8): Property: 9479 Ellis Avenue, Fountain Valley, Ca. 92708 District Negotiator: Thomas L. Woodruff, General Counsel Negotiating Parties: Ricky and Marcy Betita Under Negotiation: Instruct for price,terms, and conditions for the purchase,sale, exchange, or lease of subject property. 5. Confer with Real Property Negotiator(Government Code Section 54956.8): Property: 9465 Ellis Avenue, Fountain Valley, Ca. 92708 District Negotiator: Thomas L.Woodruff, General Counsel Negotiating Parties: Dan and Jean Godwin Under Negotiation: Instruct for price,terms, and conditions for the purchase, sale, exchange, or lease of subject property. Book Page 3 -4- July 23, 2003 Agenda 6. Consider General Manager's Annual Performance Evaluation and Compensation (Government Code Section 54957.6). B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT 1t a:\WP.OTAVxiENOALSTEEHING LUWaT1EEN3 UL`aTl]0]AGMD&DOC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee Meeting. Committee Chair: Shirley McCracken (714)765-5247(Anaheim City Hall) Committee Staff Contact: Blake P.Anderson (714)593.7110 General Counsel: Thomas L.Woodruff (714)564-2605 Secretary: Jean Tappan (714)593.7101 (714)962-0356 (Fax) E-mail: jtappan@Gcsd.com Book Page 4 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, June 25, 2003 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, June 25, 2003 at 5 p.m., in the Districts Administrative Office. (1) The roll was called and a quorum declared present,as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas Nixon, General Counsel Shirley McCracken, Chair Don Hughes Brian Donahue, Chairman, PDC Committee Peer Swan Jim Silva, County Supervisor Dean Albright Norm Eckenrode, Past Board Chair Ryal Wheeler Directors Absent: STAFF PRESENT: Steve Anderson, Vice Chair Blake Anderson, General Manager Brian Brady, Chairman, FAHR Committee Bob Ghirelli, Director of Technical Services Jim Ferryman, Chairman, OMTS Committee Carol Beekman, Communications Services Manager Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS Dean Albright commented that the 301(h) waiver and secondary treatment go hand in hand and that the directors should take care of the business to complete secondary treatment programs now. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the May 28, 2003 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Shirley McCracken provided an update on legislation of interest to the District, including federal funding support for secondary treatment;ACA 10—Stormwater Fee Exemption from Proposition 218 requirements; AB 1427, re conducting a study on the feasibility of a statewide policy for biosolids management and AB 496, a bill that would establish the Santa Ana River Conservancy. Book Page 5 Minutes of the Steering Committee Page 2 June 25,2003 She announced that reservations for CASA are due July 9. She also reminded the members that attendance and reimbursement for expenses for offshe meetings must have prior approval by the Chair or the Board. Blake Anderson was asked to explain the logistics for tonight's Board meeting. He indicated that the process would be similar to the meeting on secondary treatment last July. He reported on community input regarding the user fee ordinance and said that Reed Royalty of the Orange County Taxpayers Association said that as long as it met the test of reasonableness, he would not protest it. Staff has prepared notebooks for each city that includes all of the oomments/oorrespondences/oalls received on the fee increase. Mr. Anderson announced that there will be a ribbon-cutting ceremony for the initial portion of the GW RS microfiltration plant on July 14 at 4 p.m. at the Water District. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson provided updates on the following: A. NWRI Blue Ribbon Advisory Panel for Secondary Treatment. NWRI has agreed to form this panel to verify our move to secondary treatment asking independent national experts and the public here in Orange County. Bob Ghirelli, Director of Technical Services, explained the makeup of the 15-member panel. We have been meeting with Ron Linsky, Director of NWRI, in an effort to develop a charter focusing on our progress, looking at the technical operations,and considering possible R&D projects. The NWRI Board of Directors approved a$25,000 budget for the first year. There will be no cost to the District, other than staff time. The first meeting is scheduled for September 29-30 and it will be open to the public. A report will be prepared at the end of the meeting. Mr. Linsky will be briefing the OMTS Committee at its next meeting. B. SAWPA-OCSD Mediation Process. Blake Anderson reported that Joe Grindstaff, SAW PA's General Manager,and he have been meeting with Gary Hunt of California Strategies to mediate the issues between the two agencies. The initial meeting clarified the issues. A process was agreed to that envisions three meetings. Mr. Anderson outlined the seven major issues. Mr. Hunt indicated that he will be meeting with the SAWPA board at its request. The District will also try to schedule a meeting to introduce Mr. Hunt to a sub-committee of the Steering Committee to discuss his role and the process. A biography will be requested. The members of the sub-committee are Chair McCracken, Vice Chair Anderson, and Supervisor Silva. C. Arrowhead 11"anuary 9-11,2004 Mr.Anderson announced the third Orange County Leadership Symposium that is scheduled for the Lake Arrowhead Conference Center. The executive committee is developing a budget and anticipates a 30 percent reduction from last year's cost. A new facilitator will be hired. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Nixon reported that on June 13, the Court found for the Sanitation and Water Districts in the Pall Corp. vs. OCSD/OCWD lawsuit on the bid protest. Costs will be sought but attomeys'fees are not allowed. Book Page 6 Minutes of the Steering Committee Page 3 June 25,2003 (8) DISCUSSION ITEMS (Items A-B) A. The Agenda Items scheduled to be reviewed by the Board's working committees in July were reviewed. B. The agenda items scheduled to be presented to the Board at tonights meeting were reviewed. A new format has been introduced for the agenda dividing committee reports into consent and non-consent items. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday.July 23,2003 at 5 p.m. The next regularly scheduled Board Meeting is Wednesday,July 23,2003 at 7 p.m. (13) CLOSED SESSION The Committee convened at 5:57 p.m. in Closed Session, pursuant to Section 54957.6,to discuss the General Managers Annual Performance Evaluation and Compensation. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:55 p.m., the Committee reconvened in regular session. Boric Page 7 Minutes of the Steering Committee Page 4 June 25, 2003 (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. miffed by: e appan Steering Committee Secretary 6:MG OYWwW Wwhq CammnwmVUMo6zsN5L Mvunu.wc Book Page 8 ORDINANCE NO. OCSD-14 AN ORDINANCE OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT ESTABLISHING BOARD OF DIRECTORS COMPENSATION WHEREAS, Members of the Board of Directors are entitled, by the provisions of State law, to receive compensation for attendance at meetings, or for each day's service rendered as a Member of the Board; and WHEREAS, the last adjustment in the per diem compensation for Directors was effective in 1987; and WHEREAS, the State Legislature, during the regular Session of Year 2000, adopted legislation (Senate Bill 1559), Chaptered into law (Ch. 86, Stats. 2000), effective January 1, 2001, authorizing the adoption of an Ordinance pursuant to California Water Code Sections 2000 through 2007, including an increase of the per diem compensation in an amount not to exceed five (5%) percent for each calendar year following the operative date of the last adjustment; and WHEREAS, the Board of Directors determines that the proposed increase is reflective of increases in the cost of living related to the performance of service. NOW, THEREFORE, the Board of Directors of Orange County Sanitation District does hereby ORDAIN: Section 1: That each Director shall receive the sum of One Hundred Seventy ($170.00) Dollars for attendance at each meeting of the Board of Directors, or for each day's service rendered as a Member of the Board, by request of the Board; provided that each Director, other than the Chair of the Board, shall receive compensation for not more than a total of six (6) meetings or six (6) days' service per month. Section 2: The Chair of the Board shall receive compensation for not more than a total of ten (10) meetings, or ten (10) days' service per month. Section 3: Each day's service rendered as a Member of the District's Board of Directors, shall be deemed to include, but not be limited to: A. Attendance as a Member of any Committee established by the District and appointed by the Chair of the District. 1 Book Page 9 B. Attendance at any Committee Meeting when expressly invited to attend said Committee Meeting by the Chair of the District. C. Attendance at conferences with State and/or Federal Legislators regarding District business, when approved by action of the Board of Directors. D. Attendance at a meeting, hearing, or conference for business of the District, when approved by action of the Board of Directors, or when designated by the General Manager, with the concurrence of the Chair, when deemed to be in the best interests of the District. Section 4: Each Director shall be reimbursed at the rate per mile established by the United States Internal Revenue Service as allowable for mileage expense deduction for use of a personal vehicle or business of the District. As said allowable rate established by the Internal Revenue Service is periodically changed, said changes in the reimbursement rate shall become effective on the first day of the month following the month in which the change is announced by the Internal Revenue Service. Section 5: When traveling on the business of the District, the Director shall be entitled to reimbursement of expenses necessarily incurred in the course of said travel, in accordance with the following schedule: A. Commercial Transportation— Per actual invoice. B. Hotel— Room rate per actual statement for occupancy. C. Registration—Actual cost of conference or meeting registration fee. D. Ground Transportation—Asitemized. E. Telephone Service—Asitemized. F. Meals. Gratuities. and Incidentals -$40.00 per day. In those cases where the actual cost of the Director's personal meals and incidentals required during the course of the conference or meeting exceeds the per diem, reimbursement will be based upon actual expenditures. Section 6: No Director shall receive pay for attendance at any meeting, such as Committee Meetings, which is scheduled immediately preceding, immediately succeeding, or concurrent with, a regularly-scheduled District Board Meeting. 2 Book Page 10 Section 7: If any provision of this Ordinance is adjudged by a Court of proper jurisdiction to be invalid, or unenforceable, it is the intention of the governing body adopting this Ordinance, that all other provisions shall be valid and enforceable. Section 8: Resolution No. 98-3 is hereby repealed. Section 9: This Ordinance shall be effective sixty (60) days after adoption. PASSED AND ADOPTED at a regular meeting of the Board of Directors held the 24th day of January, 2001. Chair, Board of Directors Orange County Sanitation District ATTEST: Sec etary of t e Board of Directors Orange County Sanitation District Thomas L. Woodruff, G6fieral Counsel 3 Book Page I JUL.14.2003 11:29RM SRWPR NO.793 P.2/2 Santa Ana Watershed Project Authority COMMISSION FORTHE PROJECT AUTHORITY EASTERN MUNICIPAL,WATER DISTRICT INLAND EMP109 UTI14TIFS AGENCY SAWPA ORANGE COUNTY WATER QIMICr SAN SERNARDINO VALLEY MUNICIPAL WATER DISTBIC T WESTERN MUNICIPAL WATER DISTRICT GSNERALMANAGER July 8,2003 P.JOSEPH PRINPSTAFF Ms. Shirley McCracken, Chair and Members of the Board of Directors Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, California 92708-2018 Re: Outstanding and Disputed OCSD Invoices Dear Ms.McCracken and Members of the Board of Directors: Consistent with the progress being made in the mediation between our two agencies, SAWPA's Commission has authorized a $1,000,000.00 payment towards the disputed outstanding OCSD invoices, upon approval by both agencies' governing boards of a written term sheet facilitated by the mediator and agreed to by the two General Managers, Which resolves the outstanding issues between our two agencies. Any additional payments contemplated by the term sheet will be made after all agreements contemplated by the term sheet have been approved and executed by our two agencies. Sincerely, SANTA ANA WATBRSHM PROJECT AUTHORITY ce I Chair of the Commission cc: Board of Directors -EMWD Board of Directors-IEUA Board of Directors-OCWD Board of Directors- SBVMWD Board of Directors—WMWD SRL:P1G:pb 11615 Sx liag Avenue,Rivenii l a,CA 925094979 •009)354-9220 Adminiahatian PAX(909)785✓W6•planning FAX(999)352-3422 Book Page 12 . 11"I ► FEE AGENDA �•a�w� ,o�.a�. REPORT f[qn Nt{niEer Ifan Nvnba Orange County Sanitation District 13' fF FROM: David Ludwin, Director of Engineering Originator. Wendy Sevenandt, Project Manager SUBJECT: U.S. BUREAU OF RECLAMATION SOUTHERN CALIFORNIA WATER RECYCLING PROJECTS INITIATIVE GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to approve Amendment No. 2 to the funding agreement between the Orange County Sanitation District and the Bureau of Reclamation to participate in the Southern Califomia Water Recycling Projects Initiative for the fourth year at an estimated cost of$22,308, for the Federal Fiscal year starting October 1, 2002 and ending September 30, 2003, increasing the total cost for four years of participation to a total of$70,945. SUMMARY • In June 2000, the Steering Committee authorized the General Manager to enter into an agreement between the Orange County Sanitation District (OCSD) and the Bureau of Reclamation (Bureau)to participate in the Southern Califomia Water Recycling Projects Initiative (Initiative). • The Initiative is a five-year planning program. • In March 2002, the Steering Committee authorized continued participation in the Initiative for an additional two years. • The cost of OCSD's participation for the past three years was $48,637. • The Initiative consists of regional work, including water quality and brine management issues and their impact on reclamation, and cost-shared funding of site-specific projects. • The Orange County Water District (OCWD)and OCSD received $22,517 from the Bureau for the Groundwater Replenishment System under this program. This grant was cost-shared equally between the two agencies. • OCSD will be receiving $20,000 from the Bureau under this program for planning work on the Ellis Avenue Pump Station Replacement project, which OCSD is undertaking to support reclamation. • The cost-sharing partners need to amend the agreement to continue work. The cost to OCSD to continue to participate as a cost-sharing partner for the Federal Fiscal year ending September 30, 2003 is $22,308. • Cost-sharing partners participate on the Initiative Executive Management Team (I EMT)directing the work. • This next phase of work includes a major component to address regional brine management impacts and salinity impacts due to reclamation. G!npIO W,M 6.l typmUW. commnnw+uset+/una 3 Y M071=.e Page 1 Book Page 13 Staff recommends that the Orange County Sanitation Nilid 0CW pa 61pate�n the Bureau's Initiative due to OCSD's interest in reclamation,watershed management, and brine management issues. PRIOR COMMITTEE/BOARD ACTIONS June 28, 2000—Approval of Agreement March 27, 2002 —Approval of Addendum No. 1 to the Agreement PROJECT/CONTRACT COST SUMMARY OCSD participated in three years of the Initiative at a cost of$48,637 for regional work. The regional work has been a 50:50 cost-shared effort between the Bureau of Reclamation (Bureau) and the 11 participating agencies. Another agency will be joining the program for a total of twelve participating agencies. The Bureau will be contributing $745,314 towards site-specific projects in the form of grants. Over twenty-two agencies received portions of these grant monies. The Groundwater Replenishment System (GWR System) received $22,517 from the Bureau for"site-specific" work. The grant was equally split between OCSD and Orange County Water District (OCWD). OCSD will be receiving a $20,000 grant this year for the Ellis Avenue Pump Station Replacement project. To continue work with twelve agencies participating, the cost to OCSD would be $22,308 in the fourth year for regional work. This assumes a fourth year cost of $267,700 shared equally between the twelve agencies. The following table shows the spending by the Bureau for the program, the cost to the cost-sharing partners for the Initiative, and the OCSD share of the costs. The budget for the Federal Fiscal Year 03-04 is not approved at this time. Bureau of Reclamation Initiative Partners Spending for S en Ing Regional Work Year Regional Work Site-specific Total shared by OCSD share Work agencies FY99-00 115,000 0 115,000 10,455 FY00-01 220,000 405,314 220,000 20,000 FY01-02 200,000 60,000 200,000 18,182 'FY02-03 267,700 280,000 267,700 22,308 FOUR YEAR TOTAL 802,700 745,314 802,700 70 945 FY03-04 estimate 192,500 192,500 $16,042 Eleven agencies participated in the Initiative in previous three years. In FY02-03 twelve agencies will be participating. Staff is recommending OCSD's participation in the fourth year at a cost of$22,308. The total cost for four years of participation for OCSD costs will be $70,945. OCSD participation in the fifth year would require authorization of another amendment. The fifth year would be the final year of participation in this program. 0 WV�eAApNa LYeA AtlWbVLeM,p ComYlleeMA U90P Am13 Mltletlw011 WJ,Epc Page 2 Book Page 14 BUDGETIMPACT ® This item has been budgeted. (Line item:2003-04 Fiscal Budget, section B. Page 139) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information Rem) ADDITIONAL INFORMATION The Southern California Water Recycling Projects Initiative is a five-year U.S. Bureau of Reclamation planning program that includes more detailed project engineering focusing on water quality and brine issues, economic and financial analyses, environmental documentation, and public education. The Southern California Water Recycling Projects Initiative (Initiative) is designed to continue the work begun during the Southern California Comprehensive Water Reclamation and Reuse Study(SCCWRRS). Under the Initiative, the Bureau entered into an agreement with eleven participating agencies: 1. City of Los Angeles 2. City of San Diego 3. Metropolitan Water District of Southern California 4. San Diego County Water Authority 5. Santa Ana Watershed Project Authority 6. California Department of Water Resources 7. South Orange County Reclamation Authority 8. Big Bear Area Regional Wastewater Agency 9. Orange County Sanitation District 10. County Sanitation Districts of Los Angeles 11. Central/West Basin Municipal Water Districts With eleven agencies participating with the Bureau, the cost to Orange County Sanitation District (OCSD)was $ 48,637 in the first three years. The Initiative consists of regional work and cost-shared funding of site-speck projects. The regional work includes water quality, salinity, and brine management issues, and their impact on reclamation. The regional work has generated reports on proposed reclamation projects throughout the region and water quality issues. Site-specific projects in this study include the Groundwater Replenishment System (GWR System), regional brine lines, and OCSD projects that are supporting water reclamation. For the site-specific projects, the Bureau of Reclamation will distribute a total of $745,314 in matching funds to over 22 agencies for currently funded projects. The Orange County Water District(OCWD) received $22,517 from the Bureau of Reclamation for the GWR System under this program. This grant was shared equally between OCSD and OCW D. For FY02-03, OCSD will be receiving $20,000 for their project to replace the Ellis Avenue Pump Station, which in part will provide more flow at low flow periods to support reclamation in the GWR System. The Bureau of Reclamation has continued work on the Initiative with their portion of the funding. To continue work on the Initiative, the cost-sharing partners now need to GMI&WfteMa G nft Ie15 nGenu,1110e MBRA,M 3 NI001 071BQt,d% ReNu0:0&TaNJ Page 3 Book Page 15 amend the existing agreement. The cost to the cost-sharing partners to continue the work over the Federal Fiscal year ending September 30, 2003 is $22,308. Twelve agencies will now be participating in the Initiative as cost-sharing partners. Cost- sharing partners participate on the Initiative Executive Management Team (IEMT) directing the work. The agency joining as a cost-sharing participant in this fiscal year is Yucaipa Valley Water District. The amendment consists of a Statement of Work and budget for Federal Fiscal years 2003 and 2004. Again there is a site-specific projects component of the Initiative where the Bureau of Reclamation will match costs for planning work for agency-funded projects. The IEMT will work together to distribute the funds among the site-specific projects in the Initiative. The budget for Federal Fiscal year 2004 is only an estimate at this time and depends upon Congressional authorizations when that budget is approved in the future. This Amendment No. 2 is only for Federal Fiscal year 2003. A third amendment will be necessary for the fifth and final year of participation. Staff recommends that the Orange County Sanitation District (OCSD) participate in the Bureau's Initiative due to OCSD's interest in the reclamation, watershed management, and brine management issues. This Initiative addresses issues impacting water reclamation and will not generate projects for capital funding. The Initiative provides a forum for leading water recycling agencies to discuss issues and strategies for water recycling. Through this forum, great concern has been raised regarding the disposal of brines and concentrates generated from water reclamation processes. Other southwestern states are also concerned about the brine issue. The Bureau has proposed another planning study called the Brine/Concentrate Management Implementation Strategy which will become a multi-state effort. The Bureau will be seeking partners to participate in this planning effort. A new agreement would be created and brought to the Steering Committee for approval to participate in this new study. With OCSD owning an ocean outfall and currently serving the watershed as the outlet for brine disposal, participation in this future study will be recommended. This study could generate capital projects for brine management that the Federal Government could potentially consider for further funding. A White Paper on the Southern California Water Recycling Regional Partnership is attached for further information. ALTERNATIVES The Committee can decide not to authorize participation in the Southern California Water Recycling Projects Initiative. With Orange County Water District (OCWD), a member agency of Santa Ana Watershed Project Authority (SAWPA), SAWPA would represent the interests of OCWD on the Initiative Executive Management Team. OCSD would not be directly represented on issues pertaining to regional reclamation and brine/salinity management projects. GMWMOIVgenneo �t¢ NLamYneeWR usesM 2111hAve 071� .dm ftre :Of 103 Page 4 Book Page 16 CEQA FINDINGS This program is for planning level activities that support reclamation. CEQA work would be performed on the individual projects. ATTACHMENTS 1. Amendment No. 2: The Southern California Water Recycling Projects Initiative FY 2003-2004 Statement of Work 2. White Paper on the Southern California Water Recycling Regional Partnership WTS:sa GintglobaMgenda Dmfi ReponetSteenng CGmmitlee\AR USBR Amd 2 InitlaUve.dw G4nGOEdMg%tle Mfl RepwUt9leUq CmenlleeNR USER AM 2 IM.U0 071M. Page 5 Book Page 17 THE SOOTNEPNGUFORNU WATER RECYQINGPROJEGiS INITMTNEFY3IM]Ag0 FYM STATEMENT OF WOPo( Department of the Interior Bureau of Reclamation The Southern California Water Recycling Projects Initiative (Initiative) - FY 2003 and FY 2004 Statement of Work May 30, 2003 Introduction This Statement of Work (SOW)is a part of a larger overall Plan of Study for the Southern California Water Recycling Projects Initiative. Thus,some of the Tasks identified in this SOW appear to be out of numerical order. This is not an oversight. It is a result of effectively managing large and complex studies including the Initiative, involving numerous local and municipal agencies. The proposed cost- sharing budget for the FY 2003 and 2004 work is as follows: c e Federal Budget Total Cost USBR IEMT Share Year' Of Work Share Total I Per A enc 2003 $535,392 $267,696 $267,696 $22,301 2004 $385,000 $192,500 $192,500 $16,042 Total $920,3921 $460,1961 $460,196 $38,350 Note: T Federal Budget Year 2004 is an estimate subject to Congressional Authorization. Federal fiscal yews run from October to September. Task 1 Water Quality Issues Analysis (FY 200312004) As part of Task 1C, the Initiative Study identified 3 areas of regional concern in the area of water quality; (1) Management of Brine/Concentrate and Discharge Limitations, (2) Are salinity impacts a growing regional issue for the use of recycled water, and (3) Are there near-term and/or long-term effects of water recycling re:fate and transport of constituents? The IEMT chose to focus our initial work on the brine/concentrate management issues first. Below are tasks identified in Task 1C that could be considered for the latter phases of the Initiative under Task 1D-Water Quality Issues. H:NOWMENiNNOUTNef OSGW INFOV MSOW 5100I.000 7 Book Page IS 1PESWfNERNCRUiOWDAMarEP PEGYWNGPPOlEGF51NPNTIVE FY200JPa0 FV21e1 SiPiEA1ENt OF WURIt I Task 1D(FY 2003): Follow-on Analyses to the Brine/Concentrate Management Task: Regional approaches to Management of BrinelConcentrate and Discharge Limitations. The purpose of this task is to consolidate the results and summary information collected in Tasks 1 and 2 of the brine/concentrate management task and to develop local and regional strategies to manage the potential future impacts to water recycling. ➢ Utilizing the summary results of the regional approaches identified in Task 1D for the brine/concentrate management issues,work with IEIAT to identify issues associated with brine/concentrate management regarding potential future.. regional approaches such as: • Institutional • Environmental • Regulatory including differing RWQCBs criteria • Implementation D Summarize the potential regional impacts to water recycling as a result of the combination of the regional approaches to the brine/concentrate management issues and the impacts and limitations to effluent discharges as summarized in Task 11) (FY 2002) TM. Task 1 D(FY 2004):Follow-on Analyses to the Brine/Concentrate Management Task: Regional approaches to Management of Brine/Concentrate and Discharge Limitations. D Develop strategies to address concerns. • As necessary,revise regional approaches to the brine/concentrate management analysis. • Evaluate costs associated with discharges including costs related to changes in quantity of flow discharged. Also included in this discussion will be a comparison of disposal costs for other management strategies of brine/concentrate and the economics of management strategies. Costs and limitations for potential treatment options will also be included. • Brainstorm with IEMT to identify institutional,environmental,regulatory,and implementation issues associated with ocean and stream discharges (identified in effluent discharge component of Task 1D (FY 2002)). As part of this work the RWQCBs will be contacted to gamer their input regarding regulatory issues associated with implementation. Included in this analysis will be a comparison with the brine/concentrate management non-disposal option. • Examine the potential impacts and limitations to these regional approaches of current new,unidentified, or un-regulated constituents of concern as identified in the Task 1D (FY 2002)TM. Potential limiting constituents include: • NDMA HAAs • EDCs k1000ULeMPTAMMUSOW WOFfSWOW S000D.DD0 2 Book Page 19 THE SWI MCAUFOFWI WATER CLING PROTECTS INOaTW FYI MD FY0001 STAMMEM OF WORK • Nitrogen • Phosphorus • Etc. • Perform a preliminary evaluation of the impacts to future water recycling stemming from external inputs to the southern California regional water/wastewater supply. The evaluation will identify the potential trade-offs of upstream vs. downstream source control of constituents. The inputs to this analysis will include salinity impacts and other constituents from the Colorado River,California SWP,Los Angeles Aqueduct,and Groundwater supplies. ➢ Provide Draft of TM to IEMT for review and comment. ➢ Finalize TM by incorporating comments. Task 1 E(FY 2003):Are salinity impacts a growing regional issue for the use of recycled water(not discharge related)? What can the region do about It? D Define potential salinity impacts in southern California • Utilize baseline reuse projection levels(2 levels) • Define current and future TDS levels • Increases raw water supplies • Sources of supply • Definition of Constituents • Impacts associated with supply • MWD study • Basin Plan Objectives ➢ Potential solutions • Desalination • Brine disposal . • "Upstream' control measures • Blending D How and where might salinity hndt water recycling? D Regional approaches • Costs • Institutional issues • Regulatory issues • Environmental issues • Implementation • Local vs.regional solutions • Resulting impacts that interlink with question A(brine disposal) Task 1 F(FY 2004): Define limitations of water reuse in southern California ➢ Background:What is the relative increase in constituents from recycled water vs. the background concentrations (i.e.raw/potable water supply). D How much or when limitations will occur for water recycling? N:AMMMMNITIATFAF OMOW INFO'MD0160W SS DOC 3 Book Page 20 THE SOIRNERN CALIFORNLA WATER RECYWHG PROJECTS RMIATM FYM AND R M1 STATEMENT OF WORK Task 10(FY 2004): Prepare Water Quality Summary Report Comments on the technical memoranda completed in Tasks 1C through IF will be address and included into a Water Quality Summary Report. Only an executive summary will be included as put of this final Water Quality Summary Report. Comments on the report will be incorporated into a final version,which will be included on a CD provided as part of Task 6D. Task 3 Public Information and Education(FY 200312004) The following tasks were identified as part of our original Plan of Study during Phase 1 under the Public Information and Education component. Tasks 3A and 3B are in our current Statement of Work and are scheduled to be completed during this year. Task X(FY 2003): Determine Website Location and Funding Mechanism This task will consist of a brainstorming session with the IEMT to determine a location for the proposed website. Potential options will be explored and issues such as programming requirements,costs,and long-tercet funding of the operation and maintenance of the website. In addition,the task will develop the relevant agreements to establish and fund the website. Task 3D(FY 2003): Develop a Framework for a Water Recycling Website A framework for a website will be developed. This framework will outline the site map to the webpage and provide information and descriptions on the information to be contained within the website. The intended audience of the website will be the general public with information for local agencies provided within a second tier of the website. Information contained on the website will include general information on recycled water,a User's Site Supervisors Training Manual,regulations and regulatory issues,information on existing recycled water projects and agencies who have implemented projects,and links to other relevant sites. Task 3E(FY 2004):Develop a Water Recycling Website A website will be created utilizing the framework developed in Task 3D. Potential Additional Tasks (2004) Task 3F:Assist to Develop User's Site Supervisors Training Manual This task will consist of assisting other agencies or entities with the development or updating of a User's Site Supervisors Training Manual or training video. The assistance will be in the form of monetary support and expert advice or knowledge. Task 3G:Assist to Develop a Public Information and Education Template This task will consist of assisting and developing,in coordination with other agencies or entities,a public information end education template that could be used by agencies in the development and planning of recycled water projects. aWOCUMENNNRNTIVeFYOTSOW WFOVY3MMRON 5i403DOC 4 Book Page 21 THE SWI MCA1FON WATER RE YM-WI01EMS MRIA FY3U01AND FYAW STATE"OF WORK Task 4—Project Specific Work Budget Allocation(FY 2004) Task 4F: Prepare a Summary of the Project Specific Work This task will result in a technical memorandum listing each project funded through the Initiative. Details in the project listing will include name of the sponsoring agency,name and characteristics of each project,specific work funded by the Initiative,and status of project. Task 6•Project Administration(FY 200312004) Task 6A:Conduct IEMT Meetings Six IEMT meetings in FY 2003 and six IEMT meetings in FY 2004 will be held to exchange information,make decisions,and monitor the progress of the Initiative work plan. Task 6B:Conduct Study Team Meetings Seven Study Team meetings in FY 2003 and seven Study Team Meetings in FY 2004 will be held to coordinate work,discuss work products,and develop the agenda for the[EMT monthly meeting. Task 6D(FY 2004): Prepare Final Report A final report will be prepared that will consist of an executive summary of the project and a CD that contains all the technical memoranda developed during the project(Task I through 6). The executive summary will briefly discuss the findings of the regional components, provide a description of the project-specific work component,and the budget allocations for each Federal fiscal year. Task 6E:Project Management IC\DOCONENN TNWYMOW INFOWY2OW"&XWM OC 5 Emk Page 22 In accordance with section 11 .3 of the Southern California Water Recycling Projects Initiative Agreement No. 00-AA-35-0001, dated July 24, 2000, the agreement is modified to add the Yucaipa Valley Water District as a partner in the study. Yucaipa Valley Water District hereby agrees to all the terms set forth in this Agreement, and shall have all rights on the IEMT. IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement on 2003 . UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA CALIFORNIA DEPARTMENT OF WATER RESOURCES SANTA ANA WATERSHED PROJECT AUTHORITY CITY OF SAN DIEGO WATER DEPARTMENT SAN DIEGO COUNTY WATER AUTHORITY CITY OF LOS ANGELES SOUTH ORANGE COUNTY RECLAMATION AUTHORITY ORANGE COUNTY SANITATION DISTRICT Book Page 23 SANITATION DISTRICTS OF LOS ANGELES COUNTY BIG BEAR AREA REGIONAL WASTEWATER AGENCY YUCAIPA VALLEY WATER DISTRICT WEST BASIN AND CENTRAL BASIN MUNICIPAL WATER DISTRICTS Book Page 24 FTHE _ o sARIMExr o�� ou, OF UECIAMP Southern California Water Recycling Projects Initiative White Paper on the Southern California Water Recycling Regional Partnership Cooperative Effort Funded and Managed by: The United States Bureau of Reclamation In Partnership with: Big Bear Area Regional Wastewater Agency California Department of Water Resources Central Basin and West Basin Municipal Water Districts City of Los Angeles City of San Diego Los Angeles County Sanitation Districts Metropolitan Water District of Southern California Orange County Sanitation District San Diego County Water Authority Santa Ana Watershed Project Authority South Orange County Wastewater Authority Yucaipa Valley MWD June 2003 Prepared by: CH2MHILL 3 HUTTON CENTRE DRIVE,SUITE 200 SANTA ANA,CA 92707 Book Page 25 i SOUTHERN CALIFDPNIA WATER PECYCLINGPRDJEGTS INITIATIVE-REGIONAL PARTNERS HIP Mn PAPER Contents Section Page CONTENTS........................................................................................._._.................................2 ABBREVIATIONS AND ACRONYMS......................................................................................................3 SOUTHERN CALIFORNIA WATER RECYCLING REGIONAL PARTNERSHIP......_._.............3 1 CONTENTS OF THIS SECTION..................................................................................................................3 2 GOAL OF THE SOUTHERN CALIFORNIA WATER RECYCLING REGIONAL PARTNERSHIP..........................3 3 BACKGROUND OF THE SOUTHERN CALIFORNIA WATER RECYCLING REGIONAL PARTNERSHIP............3 4 FUTURE OF THE SOUTHERN CALIFORNIA WATER RECYCLING REGIONAL PARTNERSHIP......................3 Tables TABLE I. LIST OF CORE MEMBERS OF THE SOUTHERN CALIFORNIA WATERRBCYCLING REGIONAL PARTNERSHIP.........................................................................................................................................3 TABLE2. LIST OF AGENCIES WHO PARTICIPATED IN THE SOUTHERN CALIFORNIA COMPREHENSIVE RECLAMATION ANDREUSE STUDY..................................................................................................................................3 TABLE 3. LIST OF EMT MEMBERS FOR THE SOUTHERN CALIFORNIA COMPREHENSIVE RECLAMATION AND REUSE STUDY....................................................................................................................................................3 TABLE 4. AGENCIES THAT RECEIVED PROJECT SPECIFIC FUNDING FROM RECLAMATION UNDER THE IMMTNE 3 TABLE S. IDENTIFIED PROJECT SPECIFIC WORK....................................................................................................3 Figures FIGURE 1.AGENCIES THAT RECEIVED PROJECT-SPECIFIC FUNDING FROM RECLAMATION UNDER THE INITIATIVE 3 CNIOCUMEWS AND SETIINGSNRCHISLOGLSMINE&TEMPORARY INTER40 FILESOLKIMGIONAL PARTNERSHIP WHITE PAPERJSAGC 1 Book Page 26 SOUTHERN CMIFORNN WATER RECYGING PRWECib INxUTNE-REGIOxeL PARTxERdxIP NmOE PnPER Abbreviations and Acronyms AFY Acre-Feet per Year BBARWA Big Bear Area Regional Wastewater Agency B/C MIS Brine/Concentrate Management Implementation Strategy COWSES Colorado Watershed Salinity Economics Study DWR California Department of Water Resources EMT Executive Management Team FY Federal Fiscal Year IEMT Initiative Executive Management Team Initiative Southern California Water Recycling Projects Initiative LACSD Los Angeles County Sanitation Districts MWD Municipal Water District MWDSC Metropolitan Water District of Southern California OCSD Orange County Sanitation District OCWD Orange County Water District Reclamation United States Bureau of Reclamation SAWPA Santa Ana Watershed Project Authority SCCWRRS Southern California Comprehensive Water Reclamation and Reuse Study SDCWA San Diego County Water Authority SOCWA South Orange County Wastewater Authority U.S. United States of America WD Water District C:I000UNENT8AND SETTINGSNRCHIELLOCAL SETRNMEWOMW INTERNET RLE5W11002GIONALPARTKRSHIPMUE PAPEMS00c 3 Book Page 27 SW KM MFOR WATERMUCGNGPROIECPSINRIATK-KMNALPEWTSHIPWNREPAPER Southern California Water Recycling Regional Partnership f Contents of this Section Project Goal Project Background Future of Study 2 Goal of the Southern California Water Recycling Regional Partnership The goal of the southern California regional water recycling partnership is to support water recycling efforts in southern California. The efforts to support water recycling in southern California that the regional partnership has undertaken include: • Providing a forum for face-to-face discussions among agencies regarding issues facing water recycling and water recycling projects and effective approaches to resolve those issues, • Developing regional efforts to support funding initiatives for water recycling projects, • Developing regional and single-agency recycled water project plans that maximize the potential for water recycling in southern California, • Examining the barriers to max;mizing reuse in southern California, • Developing materials to assist local agencies in understanding the complexities associated with implementing projects including public involvement,regulatory,and financial aspects, • Assisting local water and wastewater agencies in funding the final planning and documentation leading to implementation of thew recycled water projects through Federal government cost sharing,and • Implementing regional efforts to investigate and address emerging issues facing water recycling. OIOOCO MS MO SMJNGSARCNIMOM SMNG51iENPORAAY IMEPxn RIr5WIx MGIONAL PAMMRSW NNIn:PAPERVSAOC d Book Page 28 SDUf14191 CaaDRNWWATER REC/CLlW R UEUSIWATNE-KQQ PWrKFu HN WMn PAPER To support this effort over eighty local agencies in the southern California region have been involved with the southern California regional water recycling partnership. Among these agencies twelve,which are listed in Table 1,have come together to become the core of the partnership. TABLE I. LIST OF CORE MEMBERS OF THE SOUTHERN CALIFORMA WATER RECYCLING REGIONAL PARTNERSHIP BIB Bear Area Regional Wastewater Agency Metropolitan Water District of Southern California California DWartment of Water Resources Orange County Sanitation DISMCt Central Basin and West Basin MWD San Diego County Water Authority City of Los Angeles Santa Ana Watershed Project Authority City of San Diego South Orange County Wastewater Authority Sanitation Districts of Los Angeles County U.S.Bureau of Reclamation 3 Background of the Southern California Water Recycling Regional Partnership Southern California Comprehensive Water Reclamadon and Reuse Study The regional water recycling partnership in southern California has been involved in supporting recycled water projects for over ten years. This partnership was initiated when a preplanning committee was formed to develop the Plan of Study for the Southern California Water Reclamation and Reuse Study(SCCWRRS). Along with developing the Plan of Study,another focus of the preplanning committee was to bring together local and regional entities interested in supporting southern California water recycling. This committee evolved into the non-Federal partnership of state and local water agencies that made the financial commitment to conduct the comprehensive regional planning effort,the SCCWRRS,with Reclamation. In 1993,Reclamation and its non-Federal partners adopted the Plan of Study to evaluate the feasibility of regional water recycling in southern California. The Plan of Study called for a six-year comprehensive effort to examine recycled water opportunities from a regional perspective and to develop a long-term planning strategy to enlarge recycled water supplies for southern California. This multiyear study, the SCCW WRS,which was completed in 2002,was successful in bringing together a number of local and regional entities interested in southern California C:NOCLWENIS MD SETIINGSAXMEV SETTWMTEAPCI INTEF40 FILE.9All IYKGOIW PARTHERSMP YAM PAPERJS.DOC 5 Book Page 29 M MEM CAUFORNa WATER RECYCUNG PROJECTS MITAME-MGIONAL PARTNERSHIP WHNE PAPER water recycling. The agencies that participated in the project include over eighty agencies listed in Table 2. These local and regional entities were led by an Executive Management Team(EMT),which was composed of the major funding partners for the study. This committee was the basis for the non-Federal partnership of state and local water agencies that has made the financial commitment to conduct this comprehensive regional planning effort. These eight agencies represent a variety of water recycling interests in southern California and are listed in Table 3. The SCCWRRS was organized into Phase IA, Phase IB, and Phase H. During Phase IA, the cost-sharing partners, along with Reclamation, developed an extensive database of existing and potential recycled water demands and supplies, land use, environmental assets, and local water and wastewater agency recycling plans. During Phase IB, a set of sophisticated planning tools was developed with which to analyze the data and evaluate the benefits of regional water recycling strategies. During Phase II, the cost-sharing partners opened the planning process to all southern California water and wastewater agencies,to work together in partnership using the tools and database developed in Phase I. The product of Phase II of the SCCWRRS was the generation of a list of 34 short-term projects for implementation by 2010, as well as the development of a long-tern regional recycling strategy for projects through 2040. The short-term projects, which were developed with the assistance of over eighty local agencies, have a total potential yield of approximately 451,500 afy of additional recycled water. This quantity of water represents a significant commitment to recycling by southern California water and wastewater agencies. The long-term analysis determined that an additional 296,300 afy of new demand could potentially be satisfied by the year 2040. Southern California Water Recycling Projects Initiative After completion of the SCCWRRS in 2002, Reclamation along with the non-Federal partners decided to continue their financial commitment for regional efforts to support water-recycling projects. However,the scope of the analysis was shifted away from one that primarily focused on identifying potential water recycling yields to include a broader focus of assisting local agencies in planning and addressing issues associated with the implementation of projects. This effort was entitled the Southern California Water C:ID000MEMS MD SETTINMARMIROCALSETPNMTEMPORARY INTERNET RLESMIffiREGIONNL PARTNERSHIP WHITE PAPERV5.000 6 Book Page 30 SOUTHERN CAUFORNIA WATEP RECYCLING PMECIS INInhTWE-REGIONAL PARTNEPSHIP WE PAPER TABLE t. LIST OF AGENCIES WHO PARTICIPATED IN THE SOUTHERN CALIFORNIA COMPREHENSIVE RECLAMATION AND REUSE STUDY Inland Empire Area Agencies Los Angeles Region Agencies Orange County Agencies San Diego County Agencies Big Bear Area Regional Calleguas Municipal Water Aliso Water Management Carlsbad Municipal Water Wastewater Agency District Agency District Chino Basin Watermaster Camrose Water District City of Anaheim City of Escondido Central Basin Municipal Water City of San Juan City of Banning District Capistreno/Capo Valley City of Oceanside Water District City or Chino City of Burbank City of Santa Ana City of Poway City of Corona City of Cemtos Water District Coastal Municipal Water City of San Diego District City of Montclair City of Glendale El Tom Water District Fallbrook Public Utilities District City of Ontario City of Los Angeles Department Irvine Ranch Water Leucadia County Water Public Works District District City of Redlands City of Pasadena Los Allsos Water District Marine Corps Base Camp Pendleton City of Rialto City of Santa Monica Marine Corps Base Metropolitan Water District of Camp Pendleton Southern California Metropolitan Water 011venhain Municipal Water City of Riverside Crescents Valley Water District District of Southern District California City of San Bernardino Foothill Municipal Water DisWct Moulton Niguel Water Otay Water District District City of Upland Las Virgenes Municipal Water Municipal Water District Padre Dam Municipal Water District of Orange County District Orange County Public San Diego County Water Cucamonga County Water District Long Beach Water District Facilities and Resource Authority Department Eastern Municipal Water District Los Angeles County Orange County San Elio Joint Powers Department Public Works Sanitation District Authority Elsinore Valley Municipal Water Los Angeles Department of Orange County Water Sweetwater Authority District Water and Power District Fallbrook Public Utilities District Metropolitan Water District of Santa Ana Watershed Tia Juana Valley County Southern California Project Authority Water District Inland Empire Utilities Agency Sanitation Disltycts of Los Santa Margarita Water Valley Center Municipal Angeles Court District Water District Marine Corps Base Camp Southern California Water South Coast Water Pendleton Company District Metropolitan Water District of Three Valleys Municipal Water Southern California Southern California District Water Company Pechanga Indian Reservation Water Replenishment District South Orange County Wastewater Authority Rancho California Water District West Basin Municipal Water Trabuco Canyon Water District District Running Springs Water District San Bernardino Valley Water District Son Bernardino Valley Conservation District San Gorgonio Pass Water Agency Santa Ana Watershed Project Authority Western Municipal Water District Yucaipa Valley Water District C'IDOCUMENTS AND SETTINGSARCHIMOCAL SETTINWrEMPORARY IMEWIETFILESMKINPEGIONAL PARTNERSHIPWHITE PAPEIM DOC I Book Page 31 SOUTHERN GIJFORNIA WATER RECTCUNG PROJECTS RVATNE-REGONAL PARTNERSHIP MITE PPPER TABLE 3. LIST OF EMT MEMBERS FOR THE SOUTHERN CALIFORNIA COMPREHENSIVE RECLAMATION AND REUSE STUDY California Department of Water Resources San Diego County Water Authority Central Basin and West Basin MWD Santa Ana Watershed Project Authority City of Los Angeles South Orange County Reclamation Authority(now South Orange County Wastewater Authority) City of San Diego U.S.Bureau of Reclamation Metropolitan Water District of Southern California Recycling Projects Initiative (Initiative). In the same way that the SCCWRRS developed, the Initiative began with the formation of a preplanning committee. The number of Initiative EMT (IEMT)members was expanded to include three new agencies,Big Bear Area Regional Wastewater Agency, the Orange County Sanitation District, and the Sanitation Districts of Los Angeles County. Table 1 provides a full list of the IEMT members. In Federal budget year(FY)2000,the twelve IEMT members came together to develop the plan of study for the Initiative. During the development of the Initiative Plan of Study, the IEMT decided that water recycling should be addressed on an agency as well as a regional level. The Plan of Study for the Initiative called for a five-year planning study that is currently in its third yew. The Plan of Study for the Initiative identified two major work components, a project-specific component that assists local agencies in funding the planning of recycled water projects and a regional component that assists local agencies in addressing recycled water project implementation issues from a regional perspective. In Phase I of the Initiative a potential for over 790,000 afy of additional reuse in southern California was identified based on projects currently in the planning stages by local agencies. As part of the project- specific work, Reclamation has supported the planning of thirty-two local agency recycled water-planning projects, as seen on Figure 1,by providing funding for these efforts totaling over $732,000. Table 4 provides a list of the agencies that received project specific funding from Reclamation under the Initiative by year. Table 5 provides a summary of the potential water recycling planning projects identified in Phase I (FY 2000) of the Initiative. This represents a minimum project planning investment of $930,000 based on Reclamation s required 50/50 cost-sharing policy. In Phase II of the Initiative, along with the continued project specific work, the regional component was initiated. The focus of the regional work includes: C:W000MEMS MO SETTNWAKI4IEILOCAL SETTNGSnEMPORARV INTERNEE RLESWU1MG001.PARTNFASHIP WHITE PAPERVS.000 S Book Page 32 SOi ITEM CAL P OMA WATEN RECYCLING PR W ECTS U NTIATME-MOONAL PARTNERSHIP WMIf E PAPER Ciry of Gonb Paula ' I eeMWA CmsenW Valley M Rmn"Sat".VAI cin oennN •.G¢llegues MM . nl -LADPW . a offers ones MWO� UDWP Y: ! \. Leev MUA p e I � ' tl!CIy oIRNIeMe I�Y.eaee Vili WD CmIN trial MW: CIy atRMMNe .. t. cry or camel YYrIMYI 1•Lwl�es.nb M, :, •SAVRA \ �Vll *Eol MM ��111iM1¢Mb NO �, Elan mfoelley NAM ' crusts; , .� tD '•� l \ g . . .. MUMeN county We qll� x 9 Rancho Celltomia WD • •YNlme MWo ly or Oceanside bel CeAsbeN ' � .. CydEamikMo Figure 1.Agencies that Received Project-Specific •� ,A7_ Funding from Reclamation under the Initiative R'�'^"7"'" • Southern Calffomb Water Recycling Pm;eds InitiOUVO l r I • Project Specific Agencies Water Bodies Highways Rivers � cAy asdn Dleg. C:1DOGIMEMSMDSE7INGSWRCHIELLOCALSETTINGSITEMMMWINTERNETFILES%lUIMGGO PARTKMHIPWMTEPAPEM.DOC 9 SOUTHERN CAUFORNW WATER REMUNG PROJECTS INmATIVE-REGIONAL PARTNERSHIP WHITE PAPER TABLE 4. AGENCIES THAT RECEIVED PROJECT SPECIFIC FUNDING FROM RECLAMATION UNDER THE INITIATIVE Project Specific Agency Year 2001 Year 20D2 Year 2003 Calleguas MWD $ 12,500.00 $ - $ - LADPW IS 14,719.00 . $ - $ - LADWP $ 16,708.00 S 5,000.00 $ 20,000.00 Las Virgenes MWD $ 17,659.00 $ - $ - West Basin MWD $ 18,124.00 $ 10.000.00 $ 20.000.00 City of Oxnard $ 17.363.00 $ - $ - Long Beach WD $ 19.243.00 $ - $ - Orange County WD $ 22.517.00 $ - $ 20.000.00 Central Basin MWD $ 18,256.00 $ - $ - City of Ontario $ 18.773.00 $ - $ - IEUA IS 22,608.00 $ - $ - Irvine Ranch WD IS 16,349.00 $ 10,000.00 $ 20 000.00 City of Corona $ 19,387.00 $ - $ 20,000.00 City of Riverside $ 18,943.00 $ - $ - Westem MWD $ 17,738.00 $ 10,000.00 $ - CltyofRedlands $ 20,363.00 $ - $ - BBARWA $ 19,983.00 $ 5,000.00 $ 20,000.00 Yucaipa Valley WD $ 0.272.18 $ - $ - SAWPA $ 21,271.00 $ $ - Rancho California WD $ 19,262.00 $ - $ - Carisbad MWD $ 14,780.00 $ - $ - City of Escondido $ 19,350.00 $ - $ - City of Santa Paula $ - $ 5,000.00 $ Running Springs WD $ - $ 5.000.00 $ 20,OD0.00 Munieta County WD $ - $ 5,000.00 $ - City of Oceanside $ - $ 5,000.00 $ 20.000.00 Cresenta Valley WD $ - $ - $ 20,000.00 Yuima MWD $ - $ - $ 20.000.00 Ramona MWD $ - $ - $ 20,000.00 Elsinore Valley MWD $ - $ - $ 20,000.00 Eastern MWD $ - $ - $ 20,000.00 City of San Diego $ - $ - $ 20,000.00 Total $392,168.18 $60.000.00 $280.000.00 CICOCUMENTS AND SETTINGOARCHIMOM SETTINGMTEMPOeARY INTERNET FI1DS jaJ0:tl0WW,PARTNER&IIPWRRE PARFRVROOC 10 Book Page 34 SOUmERN MIFORNW WATER RECYCLING PROJECTS INITIATIVE-R500ML PARTNERSHIP MITE PAPER TABLE 5. IDENTIFIED PROJECT SPECIFIC WORK Number Number Project Projected Planning Costs Total Area of of Yield Projected Agencies Projects (AFY) Year2001 Year2002 Year2003 Planning Costs Inland 14 38 243,760 $6,565,786 $1,838,798 $1,969,000 $10,373.584 Empire Los 9 28 263.600 $3,692,500 $2,102,050 $ - $5,794,550 Angeles County Orange 6 20 186,154 $1,425,000 $1,134,000 $3,030,000 $5.589,000 County San 6 16 54,130 $409,500 $5,594,600 $9,717,900 $15,722,000 Diego County Venture 6 9 43,881 $854.673 $867,000 $160,000 $1,681,573 County Total 41 111 791,525 $12.947.359 $11.336,448 $14,876,900 $39,160,707 • Development of a regional water quality issues analysis to investigate impediments to successful water recycling project implementation in southern California. • Development of a program addressing a public information strategy designed to assist southern California water and wastewater agencies in successfully implementing their recycled water projects. • Development of a compendium of successful project implementation strategies and provide a source list and a guide outlining how to apply for financial/funding options for recycled water projects. Phase II of the Initiative is on going with the initial effort on the water quality analysis completed and summarized in a technical memorandum. This effort focused on identifying water recycling issues pertaining to regulatory, use types, water quality constituents, and salinity. As a result of the water quality analysis, the IEMT has decided to focus the next phase of the Initiative's water quality analysis on brine/concentrate management. Brine/Concentrate Management is an important issue to address as agencies continue to get the most out of the limited water supply resources in the southern California region. The two additional components of the Initiative, the public information strategy and successful C100CUN.EMS ANOSEnINGS�ARCHIROM SETTINGSITEMMMW INTERNET FILMOLKIIAREGIOMILPARTNERSNIP WHITE PAPERJS.DOC 11 Book Page 35 SOWa dllPoala4WAM fECOLM MEOTS INIMl -REQO PARTNERSHIP WNOE PR implementation strategy, are also on going with technical memoranda to be completed in early frY 20M. 4 Future of the Southern California Water Recycling Regional Partnership The regional partnership that was started during the SCCWRRS and fostered as part of the Initiative provides an excellent forum for addressing issues facing local water recycling agencies. As seen in Table 1,the IEMT consists of a number of key water recycling agencies in southern California. These agencies have been at the forefront of water recycling in not only California but also the world. The IEMT brings together the vast experience of these agencies in implementing water-recycling projects as well as the knowledge of the effort required to develop and the face the challenges associated with recycled water projects. In addition, this regional partnership creates a forum for agencies to discuss successful strategies as well as the difficulties facing their agencies. These face-to-face discussions enable the IEMT to provide agencies with local and regional perspectives on water recycling issues. These discussions also provide agencies a forum to focus on the potential regulations, water quality, or public perspective issues. This is particularly important to the continued implementation of water recycling projects especially for smaller agencies that may not have the economic ability or technical experience to overcome the myriad of stumbling blocks that can face water recycling projects. The regional water recycling partnership provides a vehicle to disseminate knowledge and assistance to these agencies regarding the pitfalls of successfully implementing recycled water projects. The regional partnership developed during the SCCWRRS and expanded by the Initiative will continue to thrive as agencies implement recycled water projects. With the quantity of water available from imported water supplies being reduced and drought, an ever-looming threat to supply reliability in the west, the importance of developing new reliable sources of water is at a premium It is for these reasons that the regional water recycling partnership existence is so vital. The real value of this regional partnership is its leadership, skills, and guidance in developing water reclamation and reuse projects. In the future, the partnership will continue to provide a forum for agencies to come together and CiDDWh EafSP DMMNOSOAp MOMSEnpOS11E1.ROMRYRIf MUnLES1g1(taREG0 PAR111ER PW PAPER4.00O 12 Book Page 36 S ffl GLPD WATER REaMW PRD U$INRAT -RHa01LK PMrIff%Oi Wf MPP share knowledge regarding how to address new and more difficult regulatory, technological, and public perspective issues. A prominent issue that recycled water agencies must address in the future is how to deal with brine/concentrate management. Managing brine/concentrate affects a number of agencies in the west. It is for this reason that the regional partnership,as represented by the membership in the IEMT,defined a new regional endeavor to investigate brine/concentrate management, which will also include commurdties outside of southern Califomia who face the similar or even identical issues. In addition,the southern California water recycling regional partnership is already beginning to address this issue in the Initiative through a preliminary study of brine/concentrate management in southern California. These efforts will continue in a proposed Reclamation Study called the Brine/Concentrate Management Implementation Strategy (B/C MIS),which will look at the issue from a multi-state perspective. The regional partnership also identified a study to investigate the economic effects of salinity source- control in the watershed,which is entitled the Colorado Watershed Salinity Economics Study (COWSES). The COMES is scheduled to commence work in October 2003. It is for these reasons and others like them that the continual existence of this regional partnership is so important. Especially as these and other issues continue to be potential barriers to implementation of recycled water projects,the southern California water recycling regional partnership will continue to provide a significant value in examining the impacts and addressing concerns at a regional level in support of local agency project implementation plans. MDMAWSMDSETTINGSORGMflL SSn WATELVO M INftRHET RIF5alx1BIPECIDNNPARINERSgPWMfE PAPERVS.ODG 13 Book Page 37 STEERING COMMITTEE Meetlng Doe ro gtl.or otr. ��za�os AGENDA REPORT rNygbe Iem Number Orange Counly Sanitation DistriQ FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: August Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in August. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in August: OMTS Committee: The OMTS Committee will be dark in August. PDC Committee: 1. Ratify Change Order No. 8 to Job No. P1-37, Primary Clarifiers Nos. 16-31 and Related Facilities at Plant No. 1 2. Approve Construction Contract for Contract No. P2-47-3, Secondary Treatment Facilities Process Upgrades at Plant No. 2 3. Approve PSA for Job No. P1-97, 66kV Substation 4. Approve Amendment No. 5 to PSA for Job No. J-77, Effluent Pump Station Annex 5. Approve Amendment No. 3 to PSA for 1-98,Trunk Sewer Mapping Project 6. Award Construction Contract for Contracts 6-13-1. Abandonment of Airbase Trunk Sewer—Watson; and 7-23-1, College Avenue Pump Station Parallel Force Main 7. Approve Amendment No. 2 to PSA for J-67, Peak Flow Management 8. Approve Sewer Service Agreement with the City of Long Beach for a Pilot Desalination Plant and the Haynes Power Plant 9. Approve Amendment No. 2 to the PSA for Job No. J-40-7, Long Range Biosolids Master Plan 10. Report on Contract No. 2.24-1, Carbon Canyon Dam Sewer and Pump Station Abandonment Book Page 38 FAHR Committee: 1. Consider Safety Policies 2. Consider Revised Delegation of Authority Resolution 3. Consider Swap Policy 4. Update on Meet & Confer Status (if needed) 5. Consider COP Bid Proposal PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEOA FINDINGS Not a project. ATTACHMENTS NA jt G\x�Na`aGervGl9gq„y Lumnee'OTJUL`OR9W l+.Pd PAsbrgq¢r,py Fevi V. 82098 Page 2 Book Page 19 STEERING COMMITTEE MeedngDate To ad.ofok. 7 23/03 AGENDA REPORT IIT Nymoe I4m Number Orange County Sanitation District C FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: July Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its July 23, 2003 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the July 23, 2003 meeting: 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. (1) Receive and file petition requesting annexation of 2.77 acres to Orange County Sanitation District (OCSD) in the vicinity of Foothill Blvd. and Skyline Drive, in an unincorporated area of Orange County; and, (2) Adopt Resolution No. OCSD 03-15, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-30—Selman Annexation). b. (1) Receive and file petition requesting annexation of 1.30 acres to Orange County Sanitation District (OCSD) in the vicinity of Orange Park Blvd. and Meads Avenue, in an unincorporated area of Orange County; and (2) Adopt Resolution No. OCSD 03-16, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-31 — Matiasevich Annexation). END OF CONSENT CALENDAR Book Page 40 10. Consideration of items deleted from Consent Calendar, if any. NON-CONSENT CALENDAR 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on June 25, 2003 to be filed. Non-Consent Calendar b. Review and consideration of agenda items considered by the Steering Committee re the July 23, 2003 meeting. C. Consideration of items deleted from Steering Committee Consent Calendar, if any. 12. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on July 2, 2003 to be filed. b. Receive and file Draft Long Term Biosolids Master Plan, Job No. J-40-7, dated June 2003, prepared by CH2M Hill, Inc. C. Recommend to the Board of Directors to: (1) Receive and file Phase I FOG Control Study Report Executive Summary; (2) Approve a sole source Consultant Services Agreement with Environmental Engineering & Contracting, Inc., to conduct Phase 11 of the FOG Control Study, for an amount not to exceed $300,000, providing for an expected reimbursement from participating agencies in an amount up to $270,000; and, (3) Authorize the District to enter into agreements with the County of Orange and the co-permittees for funding of the Phase 11 of the FOG Control Study, in a form approved by General Counsel. Non-Consent Calendar d. Consideration of items deleted from OMTS Consent Calendar, if any. G W ULWM=UM dN I.,M NMd.,.Wc R".: MM$ Page 2 Book Page 41 13. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. There was no meeting held in July, 2003. PDC Non-Consent Calendar This item was not considered at the June 25, 2003 Board Meeting: b. Approve Sewer Service Transfer Agreement for Irvine Business Complex/Tustin Marine Corps Air Facility, with Irvine Ranch Water District, in a form approved by General Counsel. 14. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on July 9, 2003 to be filed. b. Receive and file Treasurer's Report for the month of June 2003. C. Receive and file staff report re placement of FY 2003-04 Excess Workers' Compensation and General Liability Insurance Renewals. d. 1) Approve an increase to the Temporary Employment Services Purchase Order contract authority for an additional $350,000, increasing the total authorized amount from $1,500,000 to an amount not to exceed $1,850,000 to pay additional expenditures for FY02/03; and, 2) Approve an increase to the Temporary Employment Services Purchase Order contract from $1,000,000 to an amount not to exceed $1,850,000 for FY03/04. e. Adopt Resolution No. OCSD 03-18, a Resolution of the Board of Directors of Orange County Sanitation District, Authorizing the Execution and Delivery by the District of an Installment Purchase Agreement, a Trust Agreement and a Continuing Disclosure Agreement in connection with the Execution and Delivery of Orange County Sanitation District Certificates of Participation, Series 2003; Authorizing the Execution and Delivery of Such Certificates Evidencing Principal in an Aggregate Amount of Not-to- Exceed $280,000,000; Approving a Notice of Intention to Sell; Authorizing the Distribution of an Official Notice Inviting Bids and an Official Statement in connection with the Offering and Sale of Such Certificates and Authorizing the Execution of Necessary Documents and Certificates and Related Actions. G W.y.meupenMWxnno eamn,meNTUL.1b u9 a WM 2w,ba,.Nc R..d: MM Page 3 Book Page 42 I. Adopt Resolution No. OCSD03-17, Authorizing the District's Treasurer to Invest and/or Reinvest District's Funds; Adopting District's Investment Policy Statement and Performance Benchmarks for FY 2003104; and Repealing Resolution No. OCSD 02-13. FAHR Non-Consent Calendar g. Consideration of Items deleted from FAHR Consent Calendar, if any. 15. JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE (JCC) JCC Consent Calendar a. Order Joint Groundwater Replenishment System Cooperative Committee Minutes for the meeting held on May 12, 2003 and June 9, 2003 to be filed. JCC Non-Consent Calendar b. Consideration of items deleted from JCC Consent Calendar, if any. 16. (1) Approve plans and specifications for Facilities Modification for Odor Control ll, Job No. J-71-3, on file at the office of the Board Secretary; (2) Receive and file bid tabulation and recommendation for Facilities Modification, Job No. J-71-3; and, (3) Award a construction contract to J.F. Shea Construction, Inc. for Facilities Modification for Odor Control II, Job No. J-71-3, for an amount not to exceed $1,899,875. 17. Recess by Board of Directors, Orange County Sanitation District 18. Call to Order, Board of Directors, Orange County Sanitation District Financing Corporation. a. Roll Call b. If no corrections or amendments are made, the Minutes for the meeting held on June 26, 2002, will be deemed approved, and be so ordered by the Chair. C. Report of the Director of Finance d. Adopt Resolution No. FC-02, Authorizing the Execution and Delivery by the District of an Installment Purchase Agreement, a Trust Agreement and a Continuing Disclosure Agreement in connection with the Execution and o:ro.eueo�evsieeno� .+oeea.,u�m>xaw uvm iacim.0 eoeo-u ex A•w� Page 4 Book Page 43 Delivery of Orange County Sanitation District Certificates of Participation, Series 2003, Authorizing the Execution and Delivery of such Certificates Evidencing Principal in an Aggregate Amount of Not to Exceed $280,000,000, Approving a Notice of Intention to Sell, Authorizing the Distribution of an Official Notice Inviting Bids and an Official Statement in connection with the Offering and Sale of Such Certificates and Authorizing the Execution of Necessary Documents and Certificates and Related Actions. 19. Adjourn, Board of Directors, Orange County Sanitation District Financing Corporation. 20. Reconvene, Board of Directors, Orange County Sanitation District 21. a. Convene in closed session, if necessary 1. Confer with General Counsel - Potential Litigation. Significant exposure to litigation pursuant to Government Code Section 54956.9(b): Two (2) potential cases. 2. Confer with Lisa Tomko, Human Resources Director and Steve Filarsky, Special Labor Counsel, re salaries, benefits, and terms and conditions for employees represented by International Union of Operating Engineers, Local 501 (Government Code Section 54957.6). 3. Confer with Real Property Negotiator (Government Code Section 54956.8): Property: 9736 Ellis Avenue, Fountain Valley, Ca. 92708 District Negotiator: Thomas L. Woodruff, General Counsel Negotiating Party: Valentine M. Gallons Under Negotiation: Instruct for price, terms, and conditions for the purchase, sale, exchange, or lease of subject property. 4. Confer with Real Property Negotiator (Government Code Section 54956.8): Property: 9479 Ellis Avenue, Fountain Valley, Ca. 92708 District Negotiator: Thomas L. Woodruff, General Counsel Negotiating Parties: Ricky and Marcy Betita Under Negotiation: Instruct for price, terms, and conditions for the purchase, sale, exchange, or lease of subject property. 5. Confer with Real Property Negotiator (Government Code Section 54956.8): Property: 9465 Ellis Avenue, Fountain Valley, Ca. 92708 District Negotiator: Thomas L. Woodruff, General Counsel Negotiating Parties: Dan and Jean Godwin c W.eu�yem�wenrq ca,.,�.emwie�aw uedua m,an eavo-acmc Page 5 Book Page 44 Under Negotiation: Instruct for price, terms, and conditions for the purchase, sale, exchange, or lease of subject property." 6. Confer with General Counsel - Potential Litigation. Initiation of Litigation pursuant to Government Code Section 54956.9(c): One (1) potential matter PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA I< �an.auvo.w�m ca�e.ww�n,zxi,w m.A,,s m aww.eec Page 6 Book Page 45 ORANGE COUNTY SANITATION DISTRICT (714)962-2411 Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018 OCSD 2/13/03