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HomeMy WebLinkAbout2003-06 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, June 25, 2003 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, June 25, 2003 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas Nixon, General Counsel Shirley McCracken, Chair Don Hughes Brian Donahue, Chairman, PDC Committee Peer Swan Jim Silva, County Supervisor Dean Albright Norm Eckenrode, Past Board Chair Ryal Wheeler Directors Absent: STAFF PRESENT: Steve Anderson, Vice Chair Blake Anderson, General Manager Brian Brady, Chairman, FAHR Committee Bob Ghirelli, Director of Technical Services Jim Ferryman, Chairman, OMTS Committee Carol Beekman, Communications Services Manager Jean Tappan, Committee Secretary FILED (2) APPOINTMENT OF CHAIR PRO TEM IN THE OFFICE OF THE SECRETARY ORANGE rPM1- DISTRIC, No appointment was necessary. JUL 23 2003 (3) PUBLIC COMMENTS "s _.. �, Dean Albright commented that the 301(h)waiver and secondary treatment go hand in hand and that the directors should take care of the business to complete secondary treatment programs now. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the May 28, 2003 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Shirley McCracken provided an update on legislation of interest to the District, including federal funding support for secondary treatment;ACA 10—Stormwater Fee Exemption from Proposition 218 requirements; AS 1427, re conducting a study on the feasibility of a statewide policy for biosolids management and AS 496, a bill that would establish the Santa Ana River Conservancy. Minutes of the Steering Committee Page 2 June 25, 2003 She announced that reservations for CASA are due July 9. She also reminded the members that attendance and reimbursement for expenses for offsite meetings must have prior approval by the Chair or the Board. Blake Anderson was asked to explain the logistics for tonight's Board meeting. He indicated that the process would be similar to the meeting on secondary treatment last July. He reported on community input regarding the user fee ordinance and said that Reed Royalty of the Orange County Taxpayers Association said that as long as it met the test of reasonableness, he would not protest it. Staff has prepared notebooks for each city that includes all of the comments/correspondences/calls received on the fee increase. Mr. Anderson announced that there will be a ribbon-cutting ceremony for the initial portion of the GW RS microfiltration plant on July 14 at 4 p.m. at the Water District. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson provided updates on the following: A. NWRI Blue Ribbon Advisory Panel for Secondary Treatment. NWRI has agreed to form this panel to verify our move to secondary treatment asking Independent national experts and the public here in Orange County. Bob Ghlrelli, Director of Technical Services, explained the makeup of the 15-member panel. We have been meeting with Ron Linsky, Director of NWRI, in an effort to develop a charter focusing on our progress, looking at the technical operations, and considering possible R&D projects. The NWRI Board of Directors approved a$25,000 budget for the first year. There will be no cost to the District, other than staff time. The first meeting is scheduled for September 29-30 and it will be open to the public. A report will be prepared at the and of the meeting. Mr. Linsky will be briefing the OMTS Committee at its next meeting. B. SAWPA-OCSD Mediation Process. Blake Anderson reported that Joe Grindstaff, SAW PA's General Manager, and he have been meeting with Gary Hunt of California Strategies to mediate the issues between the two agencies. The initial meeting clarified the issues. A process was agreed to that envisions three meetings. Mr. Anderson outlined the seven major issues. Mr. Hunt Indicated that he will be meeting with the SAWPA board at Its request. The District will also try to schedule a meeting to introduce Mr. Hunt to a sub-committee of the Steering Committee to discuss his role and the process. A biography will be requested. The members of the sub-committee are Chair McCracken, Vice Chair Anderson, and Supervisor Silva. C. Arrowhead III--January 9-11, 2004 Mr. Anderson announced the third Orange County Leadership Symposium that is scheduled for the Lake Arrowhead Conference Center. The executive committee is developing a budget and anticipates a 30 percent reduction from last year's cost. A new facilitator will be hired. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Nixon reported that on June 13,the Court found for the Sanitation and Water Districts in the Pall Corp.vs. OCSD/OCW D lawsuit on the bid protest Costs will be sought but attomeys'fees are not allowed. Minutes of the Steering Committee Page 3 June 25, 2003 (8) DISCUSSION ITEMS (Items A-B) A. The Agenda Items scheduled to be reviewed by the Board's working committees in July were reviewed. B. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. A new format has been introduced for the agenda dividing committee reports into consent and non-consent items. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, July 23, 2003 at 5 p.m. The next regularly scheduled Board Meeting is Wednesday, July 23, 2003 at 7 p.m. (13) CLOSED SESSION The Committee convened at 5:57 p.m. in Closed Session, pursuant to Section 54957.6, to discuss the General Manager's Annual Performance Evaluation and Compensation. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:55 p.m., the Committee reconvened in regular session. Minutes of the Steering Committee Page 4 June 25, 2003 (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. Submitted by: JjAJ Tappan St"ring Committee Secretary QIx MWWdA MVCwm&M IWVUMW5Wsc Mmmeaeoc STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, I hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, June 25, 2003, was duly posted for public inspection in the main lobby of the District's offices on Thursday, June 19, 2003. IN WITNESS WHEREOF, I have hereunto set my hand this 25th day of June, 2003. 1w, Penny Kyle, S retary of t Board of Directors of Orange County Sanitation'District Posted: June 19 , 2003, 3 p.m. By. r gnature wpdoc\gmWi comm\poelinp fm 4 ORANGE COUNTY SANITATION DISTRICT per»: n14)962-2411 r n1<IBsz�56se ..eme.wm mab,aatllwa: P.O.• 8127 Fw. w.v.ra NOTICE OF MEETING 92728-8127 OFTHE w 80r STEERING COMMITTEE 10W tat aveae Fm way.M 927De-M18 ORANGE COUNTY SANITATION DISTRICT tape.' Npt^ . • WEDNESDAY, JUNE 25, 2003 - 5 P.M. ut�.. a a,e,m Brea DISTRICT'S ADMINISTRATIVE OFFICE e"`naaerk 10844 ELLIS AVENUE oy�eu .� wlI FOUNTAIN VALLEY, CALIFORNIA 92708 Fullerton. Wrtlan GaM gran Bead irnne to naGa "aa:ma A regular meeting of the Steering Committee of the Board of Directors of Los aerruas ` 'Npwyorz scan' Orange County Sanitation District will be held at the above location, date and O ange GlacerlGe time. $anr9 Gn3 Beal BBaca $[en[an ua'n Ylle Pert YpLe LTC. Caa tp M Ortape 9nk�ry Diacricca Mb Mesa Mrmvay Gry V1 r Dlacripu Irnne Rend la mam[ein warlesiass IeaeersM1lp m wastewater one wooer resource managemeno. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS - Wednesday, June 25, 2003 Wednesday, July 23, 2003 Wednesday, August 27, 2003 Wednesday, September 24, 2003 Wednesday, October 22, 2003 Wednesday, November 19, 2003' Wednesday, December 17, 2003' Wednesday, January 28, 2004 Wednesday, February 25, 2004 Wednesday, March 24, 2004 Wednesday, April 28, 2004 Wednesday, May 26, 2004 'Tentatively rescheduled from regular fourth Wednesday. AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JUNE 25, 2003 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,please contact the Board Secretary's office at(714)593-7130 at least 48 hours prior to the meeting to allow the District to make reasonable arrangements to ensure accessibility to this meeting. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Book Page I -2- June 25, 2003 Agenda Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the May 28, 2003 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR A. CASA Fall Conference, August 13-16, 2003 at Hyatt Regency Islandia, San Diego B. Update on Legislative Activities (6) REPORT OF GENERAL MANAGER A. Update on A137427 (Maddox) re Biosolids (Anderson) B. Update on NW RI Blue Ribbon Advisory Panel for Secondary Treatment (Ghirelli) C. Update on SAW PA-OCSD Mediation Process (Anderson) D. Arrowhead III—January 9-11 (Anderson) (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-B) A. Review Agenda Items scheduled to be presented to Committees in July (Information item only) B. Review and consideration of Agenda Items for Board of Directors Meeting of June 25. 2003 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT Book Page -3- June 25, 2003 Agenda (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, July 23, 2003. The next Board Meeting is scheduled for 7 p.m., Wednesday, July 23, 2003. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session to: 1. Confer with General Counsel - Potential Litigation. Initiation of litigation pursuant to Government Code Section 54956.9(c). One (1) potential matter. 2. Consider General Manager's Annual Performance Evaluation and Compensation (Government Code Section 54957.6). B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT jt e:\WROTAU3EMAWEERINO COMMITTEEb.A' NNABP509 AOENO0.00C Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days In advance of the Committee Meeting. Committee Chair: Shirley McCracken (714)765-5247(Anaheim City Hell) Committee Staff Contact: Blake P.Anderson (714)593-7110 General Counsel: Thomas L.Woodruff (714)564-2605 Secretary: Jean Tappan (714)593-7101 (714)962-0356 (Fax) E-mail: (tappan®omd.com Book Page 3 DRAFT MINUTES QE STEERING COMMITTEE MEETIN Wednesday, May 28, 2003 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, May 28, 2003, at 5 p.m. in the District's Administrative Office. (t) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L.Woodruff, General Counsel Shirley McCracken, Chair Tom Nixon, General Counsel Steve Anderson, Vice Chair Jan Vandersloot Jim Ferryman, Chairman, OMITS Committee Randy Fuhrman Brian Donahue, Chairman, PDC Committee Sonja Wassgren Brian Brady, Chairman, FAHR Committee Ryal Wheeler Norm Eckenrode, Past Board Chair STAFF PRESENT: Directors Absent: Blake Anderson, General Manager Jim Silva, County Supervisor Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Carol Beekman, Communications Services Manager Jim Herberg, Engineering Manager Lynn Jensen, Acting Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS Jan Vandersloot and Randy Fuhrman made comments regarding the proposed rate increase. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the April 23,2003 Steering Committee meeting were approved as drafted. Norm Eckenrode abstained. Book Page 4 Minutes of the Steering Committee Page 2 May 28, 2003 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Shirley McCracken reported on federal funding support for our$3 million funding request for secondary treatment. She reported on ACA10 which would amend Proposition 218 that has passed out of two policy committees in the Assembly and will be held in suspense until after the primary election. She reported on AS 1427(Biosolids) and AS 496 (Santa Ana River Conservancy). She announced that on June 5' SAW PA will be presenting OCSD an award for its participation in the GW R System.Any Committee member interested in attending the award ceremony being held in Riverside at the Mission Inn,was invited to inform her after this meeting. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported on his recent trip to Washington, D.C.,to meet with key congressional staff involved with the District's request for federal assistance to construct secondary treatment facilities. He reported we will be hosting a tour later this summer for Appropriations staff. Mr. Anderson provided an overview of the unifying strategies that he and the EMT have created over the last four months which support the actions that the Board has taken in the last year.This is designed to provide a framework for staff to organize projects and redefines ourselves as a public agency.Directors were invited to look over the document and provide input. Mr.Anderson reported Director Cook has suggested that a round of committee meetings be held at the conference facilities of the Irvine Ranch Water District in the San Joaquin Marsh—commonly called, "The Duck Club". This would provide an opportunity for the Board to view IRWD's wetland treatment area. This could be one of the technologies that could be used in the future to manage urban runoff. The Committee directed staff to schedule a lunch tour of the facility rather than a committee meeting. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff did not make a report. (8) DISCUSSION ITEMS(Items A-C) A. Transfer of Irvine Business Complex and Marine Corps Air Station Tustin From Revenue Area 7 to Revenue Area 14 Jim Herberg described the transfer which is a recommended action for PDC Committee review and Board approval.The approval agreement with Irvine Ranch Water District(IRWD)would administratively transfer the Irvine Business Complex and the Marine Corps Air Station,Tustin (Transfer Area)from Revenue Area No.7 to Revenue Area No. 14, and transfer ownership of local sewer facilities in the Transfer Area from the Orange County Sanitation District(ODSD) to IRWD. A map was distributed depicting Revenue Area No. 7. Book Page 5 Minutes of the Steering Committee Page 3 May28,2003 B. The Agenda Items scheduled to be presented to Committees in June were reviewed as information Items.There were no questions or clarifications requested. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed.There were no questions or clarifications requested. (9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, June 25,2003 at 5 P.M. The next Board Meeting is scheduled for Wednesday,June 25, 2003 at 7 p.m. (13) CLOSED SESSION The Committee convened at 5:35 p.m. in Closed Session,to discuss a pending Workers' Compensation Claim. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:55 p.m.,the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. Book Page 6 Minutes of the Steering Committee Page 4 May 28,2003 Submitted by. 64�— Lyvfi Jense Acting Steering Committee Secretary xaµmwr�raw ayenrr�c ehws ramme Book Page 7 STEERING COMMITTEE Neeung0ate To ed.or 0, 6/25/03 AGENDA REPORT Item Number I Item Number Orange County Sanitation Distract FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: July Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in July. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in July: OMTS Committee: 1. Report on Management of Pollutants of Concern from Source Control and Laboratory Perspective 2. Report on Outfall Bacteria Reduction Program 3. Receive and file Phase 1 Fog Control Study and consider agreement for Phase 2 PDC Committee: No meeting in July FAHR Committee: 1. Update on Meet and Confer Status 2. Consider COP Documents 3. Consider SWAP Policy 4. Approve Safety Policy revisions PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) Book Page 8 ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt G:Ix9.01aapanEa\SI08nrp Cunnn"=UM 25 U110 NUlor JWYar Cx Page 2 Book Page 9 STEERING COMMITTEE rneeaay Dare To Bd.of Dir. 6/25/03 AGENDA REPORT Rem Numbe Rem Number Orange County Sanitation Distract FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: June Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its June 25, 2003 meeting, SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at its June 25 meeting: 6. Nomination and election of Chair and Vice Chair 9. Consent Calendar: Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Reject the bids received on April 29, 2003, for Gas Compressor Building Upgrades at Plant No. 2; Job No. P2-79-1, due to bids exceeding the Engineer's Estimate. b. Approve Addendum No. 2 to the Professional Services Agreement with RBF Consulting to perform a topographic field survey of the Santa Ana River Interceptor pipeline at critical river crossings, to comply with the Regional Water Quality Control Board tentative Cease and Desist Order, for an additional amount of$ 36,507.00, increasing the total amount not to exceed $ 75,776.00. c. Adopt Resolution No. OCSD 03-12, Establishing the Annual Appropriations Limit for Fiscal Year 2003-04 for the District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code Non-Consent Calendar 11. Adopt proposed Ordinance No. OCSD-20, An Ordinance of the Board of Directors of Orange County Sanitation District, Adopting Revised Sanitary Sewer Service Charges; Reaffirming Established Capital Facilities Capacity Charges; Book Page 10 Reaffirming Established Miscellaneous Charges and Fees Relating to Industrial Dischargers, Source Control Permittees and Wastehaulers; and Repealing Ordinance Nos. OCSD-18 and OCSD-19 12. Adopt Resolution No. OCSD 03-13, Directing the County Tax Collector to Include Sanitary Sewer Service Charges on Fiscal Years 2003/04 through 2007/08 Property Tax Bills, and Repealing Resolution No. OCSD 02-10. 13. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on May 28, 2003 to be filed. Non-Consent Calendar b. Review and consideration of agenda items considered by the Steering Committee re the June 25, 2003 meeting. C. Consideration of items deleted from Steering Committee Consent Calendar, if any. 14. OPERATIONS. MAINTENANCE AND TECHNICAL SERVICES COMMITTEE Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on June 4, 2003 to be filed. b. Approve combining the contract for Sodium Hypochlorite, Specification No. C-148, issued to Pioneer Americas, with the contract for Purchase of Bleach, Specification No. C-2002-98BD, also issued to Pioneer Americas, for a combined total annual amount not to exceed $5,167,000, for a one year period effective August 11, 2003 through August 10, 2004, providing for a unit rate increase of 0.68% ($0.00315 per gallon), for a total unit price of $0.4635/gallon, including sales tax and delivery, and providing for four one-year renewal options currently contained within the contract, with the approved 10% annual cost escalation 0 necessary, for Specification No. C-2002-9813D. C. Approve Amendment No. 1 to the agreement with U. S. Metro Group, Inc., for Janitorial Services, Specification No. S-2001-58, authorizing an additional amount of$24,000 per year for additional services, increasing the total annual amount not to exceed $343,978. d. Award a contract to Sancon Technologies, Inc. for repair of 42-Inch Sewer Pipe at Treatment Plant No. 2, Specification No. S-2003-129BD,for an amount not to exceed $169,000. c wv.wmwaw.«mcammn«m�urmusoa Ana u+.,aa.0 mw.,aac Page 2 Book Page 11 e. Authorize the General Manager to negotiate and award a sole source contract with US Peroxide, Inc., for application of a proprietary chemical process consisting of hydrogen peroxide regenerated iron for odor and corrosion control in the Miller-Holder, Knott and Baker-Gisler trunklines, for the period August 1, 2003 through July 31, 2004, for a not-to-exceed unit price of $1.15/gallon for ferrous chloride and $1.85/gallon for hydrogen peroxide, for an estimated annual amount not to exceed $2,748,000, with four one-year renewal options. f. (1) Receive and file Dairy Washwater Project Report, Phase I, dated May 21, 2003; and, (2) Approve Amendment No. 2 to the Agreement No. AKB-00-015 with Santa Ana Watershed Project Authority (SAWPA), Inland Empire Utilities Agency of San Bernardino County (IEUA), Western Municipal Water District of Riverside County (WMWD), and the Milk Producers Council (MPC) providing for Phase II to the pilot program to sewer dairy washwater to the Santa Ana Regional Interceptor (SARI) providing for changes in responsibilities for the project, in a form approved by General Counsel. g. Receive and file Operations and Maintenance Annual Report 2002, dated October 30, 2002. Non-Consent Calendar h. Consideration of items deleted from OMTS Consent Calendar, if any. 15. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the meeting held on June 5, 2003 to be filed. b. Ratify Change Order No. 2 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of $107,724, and a time extension of two calendar days, increasing the total contract amount to $30,260,934. C. Ratify Change Order No. 7 to Primary Clarifiers 16-31 and Related Facilities, Job No. 127-37, with Margate Construction, authorizing an addition of $14,750, increasing the total contract amount to$70,949,278. d. Ratify Change Order No. 4 to Solids Storage and Truck Loading Facility at Plant No. 2, Job No. P2-60, with JW Contracting Corporation, authorizing an addition of$83,262, increasing the total contract amount to $10,775,287. G:M.➢ULLepeMeV5leeMB Lp .TWUMO2M U.NMefor June BoW.er,pz Page 3 Book Page 12 e. Approve Addendum No. 4 to the Professional Services Agreement with Carollo Engineers, P.C., for Electrical Power System Studies, Job No. J- 25-4, providing for a reduction in the Scope of Work, reducing the total amount not to exceed $2,225,292.42. f. (1) Approve a budget amendment of$133,250 for Supplement No. 1 to the 1999 Strategic Plan Final Program Environmental Impact Report, Job No. J-40-5, for a total project budget of $565,250; and, (2) Approve Addendum No. 2 to the Professional Services Agreement with Environmental Science Associates for additional environmental services for an additional amount of$178,500, increasing the total amount not to exceed $372,500. g. Approve Professional Services Agreement with Fluor Daniel Corporation for Electrical Equipment Refurbishment and Protection, Job No. SP-81, providing for engineering services to replace various existing electrical power distribution equipment, for an amount not to exceed $85,500. h. Approve Addendum No. 9 to the Professional Services Agreement with Lee & Ro, Inc., for Secondary Treatment Facilities Process at Plant No. 2, Job No. P2-47-3, providing for modifications to the scope of work for an additional amount of $63,439, increasing the total amount not to exceed $2,408,636. I. Approve Addendum No. 4 to the Professional Services Agreement with Black& Veatch Corporation for Effluent Pump Station Annex, Job No. J- 77, providing for additional design engineering services for an additional amount of$372,300, increasing the total amount not to exceed $4,387,823. PDC Non-Consent Calendar j. Approve Sewer Service Transfer Agreement for Irvine Business Complex/Tustin Marine Corps Air Facility, with Irvine Ranch Water District, in a form approved by General Counsel. k. Consideration of items deleted from PDC Consent Calendar, if any. 16. FINANCE ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on June 11, 2003 to be filed. b. Receive and file Treasurer's Report for the month of May 2003. G:NvPAR� aenEela, mq eommltypWVUM➢Bt5,WI M M.I.,June Bwrtv.tloc Wme Page 4 Book Page 13 C Approve SAFETypoL•rr Resolution No, OOSD 02.5, regaarding the District's diation SafeV as njury and Illness Prevention Program Policy. d. Response to the Board of Directors inquiry during the March 26U' Board meeting on item FAHR03-18, temporary employment services. e. Approve the Westminster Redevelopment Agency's proposed settlement and release agreement, in a form approved by General Counsel. f. Adopt Resolution No. OCSD 03-14, Declaration of Official Intent to Reimburse Certain of the District's Capital Reserve Funds for Expenditures Made in Advance for FY 2003-04 Capital Improvement Projects from Proceeds of a Future Long-Term Financing. g. Renew the District's Excess Workers' Compensation Insurance for the period July 1, 2003 through June 30, 2004, in an amount to be determined. h. Renew the District's Excess General Liability Insurance Program for the period July 1, 2003 through June 30, 2004, in an amount to be determined. i. Renew the District's Boiler& Machinery Insurance Program for the period May 15, 2003 to July 1, 2004, in an amount not to exceed $89,676. j. Renew the Districts All-Risk Property and Earthquake Insurance Program for the period July 1, 2003 through June 30, 2004, in an amount not to exceed $716,494. FAHR Non-Consent Calendar k. Approve proposed Operating, Capital, Debt/COP Service and Self- Insurance Budgets for 2003/04, as follows: Net Joint Works Operating/Working Capital $773009,500 Worker's Compensation Self Insurance 580,000 General Liability and Property Self-Insurance 2,371,000 Collection System Operating 12,500,500 Capital Improvement Program 201,4533000 Debt/COP Service 36,950,000 I. Consideration of items deleted from FAHR Consent Calendar, if any. c:�,ft a�nu cwm�W U%a ups forme Page 5 Book Page 14 17. JOINT GROUNOW X" ER REPLEMSHMEN� S`IS�EM COO ```��1—�C COMMITTEE (JCC) JCC Consent Calendar a. Order Joint Groundwater Replenishment System Cooperative Committee Minutes for the meeting held on May 12, 2003 to be filed. JCC Non-Consent Calendar b. Consideration of items deleted from JCC Consent Calendar, if any. 18. Approve Amendment No. 3 to the Professional Services Agreement with Integrated Program Management Consultants, a joint venture of Parsons Infrastructure & Technology Group, Inc. and CH2M Hill, Inc., authorizing: (1) An increase to the five-year agreement in the amount of $35,000,000, for a total amount not to exceed $50,000,000; (2) An increase for the first year of the agreement for an additional amount of $150,000, increasing the total amount not to exceed $4,185,274 for FY2002/03; and (3) Establish an amount not to exceed $12,484,750 for year two of the contract, FY2003/04. 19. Public Comments PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: I ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA G%. of ,fenuamee+opc.'noo�wrw W3 us of ape lor&x eo Wdoo Page 6 Book Page 15 ALTERNATIVES NA CEDA FINDINGS Not a project. ATTACHMENTS NA it i I i i e flag cmmugedANutM Mux drw.for. Ad *.Gdx Page 7 Book Page 16 ORANGE COUNTY SANITATION DISTRICT (714)962-2411 Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92709-7018 OCSD 2/13103