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Home My WebLink About2003-05 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, May 28, 2003 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, May 28, 2003, at 5 p.m. in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Shirley McCracken, Chair Tom Nixon, General Counsel Steve Anderson, Vice Chair Jan Vandersloot Jim Ferryman, Chairman, OMTS Committee Randy Fuhrman Brian Donahue, Chairman, PDC Committee Sonja Wassgren Brian Brady, Chairman, FAHR Committee Ryal Wheeler Norm Eckenrode, Past Board Chair STAFF PRESENT: Directors Absent: Blake Anderson, General Manager Jim Silva, County Supervisor Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Carol Beekman, Communications Services Manager Jim Herberg, Engineering Manager Lynn Jensen,Acting Committee Secretary FILED (2) APPOINTMENT OF CHAIR PRO TEM IN THE OFFICE OF THE SECRETARYORANGE M, —°""""T'nH DISTRICT No appointment was necessary. JUN 2 5 2003 (3) PUBLIC COMMENTS Jan Vandersloot and Randy Fuhrman made comments regarding the proposed rate increase. (4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the April 23, 2003 Steering Committee meeting were approved as drafted. Norm Eckenrode abstained. _ Minutes of the Steering Committee Page 2 May 28, 2003 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Shirley McCracken reported on federal funding support for our$3 million funding request for secondary treatment She reported on ACA10 which would amend Proposition 218 that has passed out of two policy committees in the Assembly and will be held in suspense until after the primary election. She reported on AB 1427 (Biosolids)and AB 496 (Santa Ana River Conservancy). She announced that on June 5' SAW PA will be presenting OCSD an award for its participation in the GWR System. Any Committee member interested in attending the award ceremony being held in Riverside at the Mission Inn,was invited to inform her after this meeting. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported on his recent trip to Washington, D.C., to meet with key congressional staff involved with the District's request for federal assistance to construct secondary treatment facilities. He reported we will be hosting a tour later this summer for Appropriations staff. Mr. Anderson provided an overview of the unifying strategies that he and the EMT have created over the last four months which support the actions that the Board has taken in the last year. This is designed to provide a framework for staff to organize projects and redefines ourselves as a public agency. Directors were invited to look over the document and provide input Mr. Anderson reported Director Cook has suggested that a round of committee meetings be held at the conference facilities of the Irvine Ranch Water District in the San Joaquin Marsh—commonly called, "The Duck Club".This would provide an opportunity for the Board to view IRW D's wetland treatment area. This could be one of the technologies that could be used in the future to manage urban runoff. The Committee directed staff to schedule a lunch tour of the facility rather than a committee meeting. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff did not make a report. (8) DISCUSSION ITEMS (Items A-C) A. Transfer of Irvine Business Complex and Marine Corps Air Station Tustin From Revenue Area 7 to Revenue Area 14 Jim Herberg described the transfer which is a recommended action for PDC Committee review and Board approval.The approval agreement with Irvine Ranch Water District(IRW D)would administratively transfer the Irvine Business Complex and the Marine Corps Air Station,Tustin (Transfer Area)from Revenue Area No. 7 to Revenue Area No. 14, and transfer ownership of local sewer facilities in the Transfer Area from the Orange County Sanitation District(ODSD) to IRW D. A map was distributed depicting Revenue Area No. 7. Minutes of the Steering Committee Page 3 May 28, 2003 B. The Agenda Items scheduled to be presented to Committees in June were reviewed as information items.There were no questions or clarifications requested. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. There were no questions or clarifications requested. (9) OTHER BUSINESS.COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, June 25, 2003 at 5 p.m. The next Board Meeting is scheduled for Wednesday, June 25, 2003 at 7 p.m. (13) CLOSED SESSION The Committee convened at 5:35 p.m. in Closed Session, to discuss a pending Workers' Compensation Claim. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2,and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:55 p.m.,the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. . Minutes of the Steering Committee Page 4 May 28, 2003 Submitted by: �4np),� 24� 'LyrTnJense Acting Steering Committee Secretary Mw.a�p.w�sro:rtu,G caawrr�ssc mow..wm.as ORANGE COUNTY SANITATION DISTRICT aama: 41952�2411 u: 6�9a2d356 �awr.aed.mm rIILp adt.: Pa. ao.2127 NOTICE OF MEETING Faaaan Van, G 9272e-e:2: OF THE ana.caabwa: STEERING COMMITTEE 108"96 avenue azrave''role ORANGE COUNTY SANITATION DISTRICT ra..e.r Agencies WEDNESDAY, MAY 28, 2003 - 5 P.M. • oea.. Anannm DISTRICT'S ADMINISTRATIVE OFFICE area pan: 10844 ELLIS AVENUE ch °m FOUNTAIN VALLEY, CALIFORNIA 92708 +ear Fr.m* 9nae e..0 xvae Lo Pakne A regular meeting of the Steering Committee of the Board of Directors of "°as, Orange County Sanitation District will be held at the above location, date and Onan9a time. Flaawwa s.aa am asrs samm� Tustin w UMe ed onoe" Llaeiw Mara otr Olaeelau To maintain world class leaderslllp In wastewater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, June 25, 2003 Wednesday, July 23, 2003 Wednesday, August 27, 2003 Wednesday, September 24, 2003 Wednesday, October 22, 2003 Wednesday, November 19, 2003* Wednesday, December 17, 2003* Wednesday, January 28, 2004 Wednesday, February 25, 2004 Wednesday, March 24, 2004 Wednesday, April 28, 2004 Wednesday, May 26, 2004 *Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: May 28, 2003 Meeting Time: 5 p.m. Meeting Adjourned: Committee Members Shirley McCracken, Board Chair _ Steve Anderson, Board Vice Chair _ Brian Donahue, Chair, PDC Committee _ Jim Ferryman, Chair, OMTS Committee Brian Brady, Chair, FAHR Committee Jim Silva, Supervisor Norm Eckenrode, Past Board Chair Others Thomas L. Woodruff, General Counsel Don Hughes Staff Present Blake P. Anderson, General Manager................................ Bob Ghirelli, Director of Technical Services....................... David Ludwin, Director of Engineering............................... Patrick Miles, Director of Information Technology.............. Robert Ooten, Director of Operations & Maintenance........_ Gary Streed, Director of Finance(Treasurer....................... Lisa Tomko, Director of Human Resources........................ Greg Mathews,Administrative Services Manager.............. Carol Beekman, Communication Services Manager.......... Jean Tappan, Secretary..................................................... c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, MAY 28, 2003 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary's office at(714) 593-7130 at least 48 hours prior to the meeting to allow the District to make reasonable arrangements to ensure accessibility to this meeting. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Book Page 1 -2- May 28, 2003 Agenda Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the April 23. 2003 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Unifying strategies and major goals supporting the 03-04 budget. (see attached) (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A—) A. Transfer of Irvine Business Complex and Marine Corps Air Station Tustin From Revenue Area 7 to Revenue Area 14 (Jim Herberg) Recommended Action for PDC Committee review and Board approval: Approve Agreement with Irvine Ranch Water District (IRWD)administratively transferring the Irvine Business Complex and the Marine Corps Air Station,Tustin (Transfer Area)from Revenue Area No 7 to Revenue Area No. 14, and transferring ownership of local sewer facilities in the Transfer Area from the Orange County Sanitation District (ODSD)to IRWD. B. Review Agenda Items scheduled to be presented to Committees in June (Information item only) C. Review and consideration of Agenda Items for Board of Directors Meeting of May 28, 2003 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA Book Page 2 -3- May 28, 2003 Agenda FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, June 25,2003. The next Board Meeting is scheduled for 7 p.m., Wednesday,June 25, 2003. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation,or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real properly; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects,the minutes will reflect all required disclosures of information. A. Convene in closed session to discuss: t. Confer with General Counsel- Potential Litigation. Initiation of litigation pursuant to Government Code Section 54956.9(c) One (1)potential matter. 2. Confer with General Counsel-Potential Litigation. Significant exposure to litigation pursuant to Government Code Section 54956.9(b): One (1) potential matter. 3. Confer with General Counsel re pending matter of litigation, Sargent v. Orange County Sanitation District, Orange County Superior Court Case No. 02CC11206 (Government Code Section 54956.9). 4. General Manager's Annual Performance Evaluation and Compensation (Government Code Section 54957.6). B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT Book Page 3 4- May 28, 2003 Agenda Ij a:\WP.OTAwGEPODA EERNG COMMrTEeO0. DA W"NOTICE MV ROLL C WOFT.000 g:\wp.dta\admin\130\administmbon\zgendas-minutes-m"Urgs-workshops\052803_sc_agenda.doc Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee Meeting. Committee Chair: Shirley McCracken (714)765-5247(Anaheim City Hall) Committee Staff Contact: Blake P.Anderson (714)593-7110 General Counsel: Thomas L.Woodruff (714)564-2605 Secretary: Jean Tappan (714)593-7101 (714)962-0356 (Fax) E-mail: jtappan@ocsd.com Book Page 4 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, April 24. 2003 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, April 24, 2003 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L.Woodruff,General Counsel Shirley McCracken, Chair Ryal Wheeler Steve Anderson,Vice Chair Jan Vandersloot Jim Ferryman, Chairman, OMITS Committee Gerhardt Van Dreis Brian Donahue, Chairman, PDC Committee Julie Bixby Jim Silva, County Supervisor STAFF PRESENT: Directors Absent: Blake Anderson, General Manager Norm Eckenrode, Past Board Chair Bob Ghirelli, Director of Technical Services Brian Brady, Chairman, FAHR Committee David Ludwin, Director of Engineering Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the March 26, 2003 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Shirley McCracken reported on progress of the Legislative Advocacy Ad Hoc Committee. The committee continues to meet weekly on a number of issues and she discussed the most significant three; our biosolids bill AB 1427 (Maddox),ACA 10 which would amend Proposition 218, and support for federal grants. She also reported that staff members from Representatives Cox and Sanchez met with District staff and toured our facilities last week. Director Jim Silva volunteered to meet with Representative Rohrbacher. Book Page 5 Minutes of the Steering Committee Page 2 April 23, 2003 (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported that a letter was received from the mayor of Santa Ana stating that their council had taken an action opposing the proposed one-year 15 percent user fee increase. A copy has been provided to all directors in their meeting folders. Director of Technical Services Bob Ghirelli discussed an emerging concept for improving cooperation in the Orange County Coastal Plain for improving water quality. It could result in an MOU or other institutional arrangement between the county,the Sanitation District and other public agencies. This would not be another layer of government but would focus on supporting and informing each other and eliminate duplicative efforts. The Steering Committee was reminded that there will be an Urban Runoff Ad Hoc Committee meeting on May 7 beginning at 3 p.m. Mr. Anderson suggested that the May OMTS Committee meeting be canceled. There aren't enough substantive matters to warrant a meeting. The Steering Committee agreed. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff did not make a report. (8) DISCUSSION ITEMS (Items A-C) A. Mr. Ghirelli updated the Committee members on the proposed county-wide development of a database for reporting and cataloging sanitary sewer overflows and the work the District and others are doing to comply with the Waste Discharge Requirements (WDR) that the Regional Water Quality Control Board issued last year. The Committee also reviewed a request from the Orange County City Manager's Association that the District act as county-wide coordinator of these compliance efforts. Staff will be evaluating the costs implications and report to the OMTS Committee with recommendations on how much of a role the District should play and how much it will cost. B. The Agenda Items scheduled to be reviewed by the Board's working committees in May were reviewed. It was decided to cancel the May 7 OMTS Committee meeting because of a lack of required actions. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. There were no questions or clarifications requested. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. Book Page 6 Minutes of the Steering Committee Page 3 April 23, 2003 (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT Because not all of the Steering Committee members were in attendance, Chair McCracken asked that the discussion on the general manager's performance be removed from Closed Session and continued to the May 28, 2003 meeting. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, May 28, 2003 at 5 p.m. The next Board Meeting is scheduled for Wednesday, May 28, 2003 at 7 p.m. (13) CLOSED SESSION The Committee convened at 5:45 p.m. in Closed Session, pursuant to Sections 54956.8, 54956.9 and 54957.6, to discuss four items. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 7 p.m.,the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 7 p.m. Submitted by: Jean Tappan Steering Committee Secretary Gil PMaom eUe co,.,meewrv+vmn 2303"scwwsta Book Page 7 STEERING COMMITTEE neeeayoaa To Be.of Dw 5128113 AGENDA REPORT Rem Number Iem Number Orange County Sanitation D�stnct FROM: Blake P. Anderson, General Manager Originator: Lynn Jensen, Administrative Assistant SUBJECT: Unifying Strategies GENERAL MANAGER'S RECOMMENDATION For the past few months, EMT has been on a journey to define OCSD's strategic direction. In other words, are we doing the right thing? This process is vital in our changing business environment. OCSD has already established our vision, mission and operating philosophy. The unifying strategies take us a few miles further down the road to defining our strategic plans and actions. SUMMARY At the May 5 joint EMT/Managers meeting, we presented these four cornerstones that define how our organization will act in the future. 1. Environmental Stewardship: OCSD will participate collaboratively in the protection of regional water resources for the benefit of the people we serve. What it means: It is ourjob to make sure that public health and the environment are protected. And we define water resources in broader terms to include water quality, water supply, riparian habitat and all of the coastal resources of Orange County. 2. Business Principle: OCSD will make every decision based on short and long- term environmental, societal and financial impacts (the triple bottom line). What is means: We maintain a balanced approach to how we decide to plan, design, construct and operate our facilities. 3. Wastewater Management: OCSD will beneficially reuse and recycle water and other resources using safe and effective wastewater systems. What is means: We will keep in mind that the decisions we make today may impact our ability to reclaim wastewater tomorrow. Our industrial source control program will be managed to make certain that we can safely recycle water and biosolids. We acknowledge that the 2002 board decision to achieve full secondary treatment has significantly changed our long-term approach to managing wastewater in Orange County. 4. Workplace Environment: OCSD will provide an environment of partnership, growth, opportunity, responsibility and accountability. What it means: We value our employees and we understand that competent, experienced, trained and long-term employees are key to operating cost effectively and efficiently. Book Page 8 The EMT carefully crafted the wording in these statements, since our future decisions on our level of service, our business risk exposure and other important actions will all be based on these unifying strategies. The EMT is unified in their agreement that these strategies will produce the necessary actions within our organization to carry OCSD into a successful future. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has nVeen budgeted. ® Not applicable (irYprmation item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt c+.v.Mx n+ I�Mgrfta,W.,y.P�-eewa_w .nm nsxeoa_ wMm sinieyneoc WNYE: N10.9B Page 2 Book Page 9 2003-04 Budget UNIFYING STRATEGIES Environmental Business Wastewater Workplace Stewardship: Principle: Management: Environment: OCSD will participate OCSD will make every OCSO will beneficially OCSD will provide an collaboratively in the decision based on short reuse and recycle water environment of protection of regional water and long-term and other resources partnership, growth, resources for the benefit of environmental, societal, using safe and effective opportunity, the people we serve and financial impacts wastewater systems responsibility and the triple bottom line accountability Major Goals Supporting the Unifying Strategies during FY 03 - 04 Complete all financial,outreach, Integrate our mission, Develop&deploy reliability. Revise 1997 HR policies& engineering,and environmental unifying strategies,goals and based maintenance and procedures work needed to protect the SARI expected outwmes into a operational-readiness line.Set construction schedule single guidance document assessment rotowls Provide the staffing,consultants, Obtain ocean discharge Consistently comply with all Complete and deploy funding,protocols and permit having terms and permit terms&conditions improved in-house management needed to efficiently conditions that are required by all regulatory communication standards complete secondary treatment achievable,protective and authorities and resources facilities by 2012 cost-effective Complete review of our urban Continue to deploy asset Co-manage and co-fund Complete staffing program runoff management policy and our management principles construction of GWRS that improves recruitment role in coastal water quality throughout the agency &selection practices protection Cooperate with other agencies to Streamline purchasing Modify source control Implement a centralized protect water quality in the Santa procedures and associated program to support long-term program that provides Ana River and the OCWD delegation of authority reuse&recycle of progressive training and recha abasins thresholds wastewater&biosolks education Complete our annual collection Complete treatment plant Develop&deploy strategy to Develop succession system O&M outreach&survey assessment and reinvention achieve state-wide blosolids planning and career program project recycling ram development program Develop compliance plan for Design and begin sewer Obtain national EMS Incentivize O&M staff to pending EPA CMOM regulations system assessment and certification of our Mosolids seek higher certification reinvention protect program levels Coordinate north county efforts for Evaluate how extensively Complete long-term biosolids Revise operator a cost-effective and efficient FOG more GIS-based systems management plan competency testing Manion should be deployed here PrOarem Lead north county compliance Employ legislative advocacy Complete and implement Convert O&M manuals efforts achieving RWOCB permit efforts in DC&Stale to corrosion management from paper-based system requirements for collection secure CIP funding and program to IT-based system systems improved law making Complete and deploy standards Upgrade FIS applications for Complete and implement IT Improve worker safety and resources to improve payroll,purchasing& security and IT disaster employing comprehensive communication with the people we warehousing recovery plans standards &procedures serve Evaluate cooperative projects Complete first phase of a- Complete plans to achieve program for budget,efgibility, based permit system for pending SCAOMD Title V scope&matching requirements industrial and commercial and Con Can permits user base G:\wp.dta\admim130\Strategic plan\OCSD Unifying Strategies 05.15.03.doc Book Page 10 STEERING COMMITTEE MeetlngDate T°So.aDir. srzerm AGENDA REPORT Item Number Item number Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Jim Herberg, Engineering Manager SUBJECT: IRVINE BUSINESS COMPLEX/TUSTIN MARINE CORPS AIR FACILITY SEWER SERVICE TRANSFER AGREEMENT GENERAL MANAGER'S RECOMMENDATION Information Only Item. SUMMARY • The Irvine Business Complex (IBC) and the Tustin Marine Corps Air Facility (TMCAF) are located in the Orange County Sanitation District (OCSD) Revenue Area 7 (RA-7); and are also located within the existing service area of the Irvine Ranch Water District (IRWD). • OCSD is responsible for local sewer service in the IBC. The Navy has maintained local sewers in the TMCAF, but will no longer provide sewer service under plans to redevelop the base. The IBC and TMCAF, referred to as the "transfer area", are shown on Exhibit A in the attached draft agreement. • In 2001, the concept of moving local sewer service responsibility in the transfer area to IRWD was discussed with the Steering Committee. The Committee authorized Staff to negotiate an agreement with IRWD to assume local sewer responsibility. • Staff and General Counsel from IRWD and OCSD have drafted the IBCrfMCAF Sewer Service Transfer Agreement. The proposed agreement includes the following provisions: o The transfer area will move from RA 7 to RA 14. o IRWD will own, maintain, and perform required capital improvements to the local sewer facilities in the transfer area, including construction of the new Armstrong Trunk Sewer. o IRWD will collect its own sewer service and capital charges from parcels in the transfer area, as they do in the rest of their service area. o OCSD will not impose or collect capital facilities charges or user fees from parcels in the transfer area. o IRWD will pay Capital Outlay Revolving Fund charges and service fees annually to OCSD, based on the flow from the transfer area, as they do in the rest of RA-14. o Property tax revenues from the IBC presently going to OCSD for local sewer maintenance will be transferred to IRWD. G'N,(�AMApwtld°'N111Kp,5151eennp C—on ,Bc SI-9 CM tim AS aRera O. RMyM.v,ona Page 1 Book Page I 1 PROJECTICONTRACT COST SUMMARY Under the proposed Agreement Orange County Sanitation District (OCSD)will no longer collect annual user fees or capital facilities charges for new connections. OCSD will also pass the local property tax receipts collected in the transfer area for local sewer service to Irvine Ranch Water District (IRWD). IRWD will collect user fees and connection fees in the transfer area, and will pay OCSD for Capital Outlay Revolving Fund charges and service fees based on monthly flow from the transfer area, as they do in the rest of RA-14. OCSD will no longer be responsible for ongoing local sewer system maintenance or capital improvements in the transfer area, including construction of the Armstrong Trunk Sewer. IRWD will be responsible for these costs. BUDGET IMPACT ❑ This item has been budgeted. (Line Item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) The FY2003-04 Budget does not include capital improvements or operational expenses for local sewers in the transfer area, in anticipation of the Agreement taking effect July 1, 2003. ADDITIONAL INFORMATION Staff will provide an informational presentation on the Agreement at the Steering Committee meeting, and will take the item to the June 2003 Planning, Design and Construction Committee for approval. ALTERNATIVES Not approving the agreement. OCSD would continue to provide local sewer service in the transfer area and would be responsible for new capital improvements that are presently not included OCSD's Capital Improvement Program. CEQA FINDINGS None. ATTACHMENTS Draft Irvine Business Complex/Tustin Marine Corps Air Facility Sewer Service Transfer Agreement. JDH:sa G:WRgloballAgenda Draft Reivnmsteedng CommltteSUBC Steering Committee Agenda Report.doc a:NIV.beMp pa11Rpa'IM1SIeMnp IXrt a.,IBC Stamm,C IjeeN naa Ran Cat ReAW: erase Page 2 Book Page 12 STEERING COMMITTEE Meeting Date To ad.of Dir. s/2sios AGENDA REPORT 1temNumber Item Number Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Lynn Jensen, for Jean Tappan, Committee Secretary SUBJECT: June Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in June. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in June: OMTS Committee: 1. Bleach (Sodium Hypochlorite) Contract 2. Award of Sole Source Contract for Trunkline Chemical Treatment Strategy in the MillerO-Holder, Knott and Baker- Gisler Trunklines 3. Repair of 42-Inch Sewer Pipe at Plant 2, Spec No. S-2003- 129BD 4. Receive and File O&M Annual Report 5. Janitorial Services Contract Change Order 6. Compressed Natural Gas Upgrade 7. Amendment to Dairy Washwater Pilot Project Agreement PDC Committee: 1. P1-37, Primary Clarifiers Nos. 16-31 and Related Facilities at Plant No. 1 2. P2-60, Solids Storage and Truck Loading Facility at Plant No. 2 3. 1-2-4, Bushard Trunk Sewer Rehabilitation 4. P2-47-3, Secondary Treatment Facilities Process Upgrades at Plant No. 2 5. Transfer of Irvine Business Complex and Marine Corps Air Station Tustin from Revenue 7 to Revenue Area 14 6. Annual Facilities Contracts 7. J-42, Plant Reinvention Automation Project, Lateral PLC Coordination 8. SP-81, Electrical Equipment Refurbishment and Protection Book Page 13 9. J-40-5, Supplemental EIR to the 1999 Strategic Plan EIR 10. 132-66, Headworks at Plant No. 2 FAHR Committee: 1. Meet and Confer Status 2. HR Policies and Procedures Update 3. Safety Policies 4. Consider 2003/2004 Budget 5. General Manager Approved Purchases 6. Consider Authorizing Reimbursement COPS for CIP PROJECTICONTRACT COST SUMMARY N/A BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA 9:\wp.dta\admin\130\administmbon\agenda reports-board committee\052803 arsJune_sleeHng listing.doc Ij GSW ULLWnsns]IMEmMstlafmWemas'!mU_LamYhee'OS] Me 9emM Lshy.Eo[ G-x Elatadmntl] mnsvalvnVgaHaadprcn-BmN_Gdmhhz VS0a-0. Sle 11OWe Pm,ed: Page 2 Book Page 14 JTEERINGCOMMTITEE �w� TOBd pr. AGENDAREPORT Ihmum 5 urn Nber I Itan NumGe Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Lynn Jensen for Jean Tappan, Committee Secretary SUBJECT: May Board Agenda Items GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its May 28, 2003 meeting. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board in May: 1. (Consent Items) 1 O.a. Reimbursement Agreement with the County of Orange (D0341) 10.b Agreement with Costa Mesa Sanitary District for Grant of Property Rights 2. Actions from OMTS Committee 3. Actions from PDC Committee 13.c. Approve Addendum No. 8 for Rehabilitation of Digesters 13.d(1). Ratify Change order No. 1 to Landscape and Irrigation at Plant. 2 13.3(2) Accept Landscape and Irrigation at Plant 2 as complete 13.e. Approve Addendum No. 2 re Materials Testing, Inspection, and Geotechnical Engineering Services, Spec. PSA-2001-33BD 13.f. Approve Addendum No. 2 re Surveying Services, Spec. PSA-2001-34BD 13.g Approve Addendum No. 2 re Electrical Acceptance Testing, Spec. PSA-2001-35BD 13.h. Approve Addendum No. 1 re Materials Testing, Inspection, and Geotechnical Engineering Services, Spec. PSA-2002-33BDD 13.i(1). Establish a budget for Underground Storage Tank Evaluation, No. P1-98 13.i.(2) Approve Underground Storage Tank Evaluation and Remediation, No. P1-98 13A. Approve Addendum No. 2 for Trickling Filter Rehabilitation and I New Clarifiers, No. P1-76 13.1.(1) Approve Amendment No. 1 Increase to 5-Year Agreement 13.1.(2) Approve increase for First Year of Agreement 13.1.(3) Establish an amount for year two of the contract Book Page 15 i 13.m.(1) Receive and File Petition requesting Annexation of 4.8 Acres 1O OCSD 13.m.(2) Adopt Resolution No. OCSD 03-08 re Annexation No. OCSD 29 13.n. Ratify Change Order No. 3 to Solids Storage and Truck Loading Facility, No. P2-60 4. Actions from FAHR Committee 14.f. Adopt Resolution No. OCSD 03-_ OCSD Deferred Compensation Plan 14.g. Approve an increase to Intern pay range 14.h. Ratify Change Order No. 1 to Health Science and Associates 14.i Adopt Resolution No. OCSD 03_for Classification Structure Adjustments 14.j. Adopt Ordinance No. OCSD-20 for Sewer Charges and Fees 14.j.(a) Adopt Motion to Read Ordinance No. OCSD-20 by title only 14.j.(b) Adopt Motion to Introduce Ordinance No. OCSD-20 and pass to Second Reading on June 25, 2003 16.(1) Approve Plans and Specifications for Warner Ave. Relief Sewer 16.(2) Approve Addendum No. _to Plans and Specifications 16.(3) Receive and File Bid Protest Letter from Colich Construction 16.(4) Receive and File General Counsel's Memo dated May 8, 2003 16.(5) Receive and File Bid Tabulation and Recommendation 16.(6) Award a Contract to for Warner Avenue Relief Sewer 5. Actions from GWRS Cooperative Committee 6. (Others) PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA G,.1 AWb dmn\f 3pWamniavetionwpenEa RepMs-g ,d CommdeeTWN SCAR Wy dx a Page 2 Book Page 16 CEQA FINDINGS Not a project. ATTACHMENTS NA Ij a:W.n.eeMMraaamnawim+wenm nnoen. �cmrcniw�urema_acJ�nrrax Page 3 Book Page 17 ORANGE COUNTY SANITATION DISTRICT (714)962-2411 Mailing Address: P.O. Bo: 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018 OCSD 2/13103 .M Oriv.l i,: E ti jr, "4 m Z7 m . m p z W a i ti C N r ry^ Or v ^ a a i IT M4r i w P iJl„I L r k �s ��' e -. � f F t .�E'.�''m..n a• { 'p, � _'fSS'�ii � �� 2.j� O o � rimxx s t ryl y L •. 1 { x '��1I 1 4^T Jd 4 1 I 3M �• ,sx Tt Mill Mi TO P. wr �sixi�l _. 6 s x d Y + } _:e Pf I♦.�i � II �e. ,�'. �_ �lx F ern i s eY x i,Ut"�l �xl ri �5.. r 3. � �>y: t (• �94'.�Y-tip > �y* b