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HomeMy WebLinkAbout2003-04 FILED M THE OFFICE OF THE SECRETARY ORANGE CNIMTV-.WTATION DISTRICT DRAFT MAY 28 2003 MINUTES OF STEERING COMMITTEE MEETING P4 . Wednesday, April 24, 2003 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, April 24, 2003 at 5 p.m., in the DistricCs Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Shirley McCracken, Chair Ryal Wheeler Steve Anderson, Vice Chair Jan Vandersloot Jim Ferryman, Chairman, OMTS Committee Gerhardt Van Orals Brian Donahue, Chairman, PDC Committee Julie Bixby Jim Silva, County Supervisor STAFF PRESENT: Directors Absent: Blake Anderson, General Manager Norm Eckenrode, Past Board Chair Bob Ghirelli, Director of Technical Services Brian Brady, Chairman, FAHR Committee David Ludwin, Director of Engineering Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the March 26, 2003 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Shirley McCracken reported on progress of the Legislative Advocacy Ad Hoc Committee. The committee continues to meet weekly on a number of issues and she discussed the most significant three; our biosolids bill AS 1427 (Maddox), ACA 10 which would amend Proposition 218, and support for federal grants. She also reported that staff members from Representatives Cox and Sanchez met with District staff and toured our facilities last week. Director Jim Silva volunteered to meet with Representative Rohrbacher. Minutes of the Steering Committee Page 2 April 23, 2003 (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported that a letter was received from the mayor of Santa Ana stating that their council had taken an action opposing the proposed one-year 15 percent user fee increase. A copy has been provided to all directors in their meeting folders. Director of Technical Services Bob Ghirelli discussed an emerging concept for improving cooperation in the Orange County Coastal Plain for improving water quality. It could result in an MOU or other institutional arrangement between the county,the Sanitation District and other public agencies. This would not be another layer of government but would focus on supporting and informing each other and eliminate duplicative efforts. The Steering Committee was reminded that there will be an Urban Runoff Ad Hoc Committee meeting on May 7 beginning at 3 p.m. Mr. Anderson suggested that the May OMITS Committee meeting be canceled. There aren't enough substantive matters to warrant a meeting. The Steering Committee agreed. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff did not make a report. (8) DISCUSSION ITEMS (Items A-C) A. Mr. Ghirelli updated the Committee members on the proposed county-wide development of a database for reporting and cataloging sanitary sewer overflows and the work the District and others are doing to comply with the Waste Discharge Requirements (WDR)that the Regional Water Quality Control Board issued last year. The Committee also reviewed a request from the Orange County City Manager's Association that the District act as county-wide coordinator of these compliance efforts. The Committee indicated support for cooperative approaches that provide effectiveness and lower costs in these kinds of regional efforts. Staff will be evaluating the costs implications and report to the OMTS Committee with recommendations on how much of a role the District should play and how much it will cost. B. The Agenda Items scheduled to be reviewed by the Board's working committees in May were reviewed. It was decided to cancel the May 7 OMITS Committee meeting because of a lack of required actions. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. There were no questions or clarifications requested. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. Minutes of the Steering Committee Page 3 April 23, 2003 (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT Because not all of the Steering Committee members were in attendance, Chair McCracken asked that the discussion on the general manager's performance be removed from Closed Session and continued to the May 28, 2003 meeting. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, May 28, 2003 at 5 p.m. The next Board Meeting is scheduled for Wednesday, May 28, 2003 at 7 p.m. (13) CLOSED SESSION The Committee convened at 5:45 p.m. in Closed Session, pursuant to Sections 54956.8, 54956.9 and 54957.6,to discuss four items. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2,and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 7 p.m.,the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 7 p.m. miffed by: a appan Ste ring Committee Secretary a.hnme�w,.,,manuwa 2M W.. STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday,April 23, 2003, was duly posted for public inspection in the main lobby of the District's offices on Thursday, April 17, 2003. IN WITNESS WHEREOF, I have hereunto set my hand this 23rd day of April, 2003. ,/�/ ' Penny Kyle,Ltecretary he Board of Directors of Orange County Sanitafidn District Posted: April 17,2003, 4:00 p.m. By. � 9-e-.�/ Signature wptlo gmlVmmm�p nefm ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY (2) 962. 441 -2411241t fat: [714)962A 56 e..w.xM.cw. ®Pn et�e812i NOTICE OF MEETING rcumem Valt,rn OF THE 92]29-612] zlxvqt�: STEERING COMMITTEE 10 Eli.Avanue B2]08ao 6 ORANGE COUNTY SANITATION DISTRICT IA.eh.r Ace'a+a WEDNESDAY, APRIL 23, 2003 - 5 P.M. • aa.. Anahalm DISTRICT'S ADMINISTRATIVE OFFICE aanaRvw 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 chn Valley Fellermn oan Grove Beech wine La Habra La Palma A regular meeting of the Steering Committee of the Board of Directors of Lee Vam1oa Orange Count Sanitation District will be held at the above location, date and ert Beach g Y ,.,a time. Plecantle Serge Ane Seel Beach SMneen TaaUh Mile Pert Y ❑nee .f Ora... ry Ol.trlcc. Cesare Mesa Midway ay r GlatActe bone Ranch T.maintain world-class leadership in wahw.tar and tel resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, April 23, 2003 Wednesday, May 28, 2003 Wednesday, June 25, 2003 Wednesday, July 23, 2003 Wednesday, August 27, 2003 Wednesday, September 24, 2003 Wednesday, October 22, 2003 Wednesday, November 19, 2003` Wednesday, December 17, 2003' Wednesday, January 28, 2004 Wednesday, February 25, 2004 Wednesday, March 24, 2004 'Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE - (t) Roll Call: Meeting Date: April 23, 2003 Meeting Time: 5 p.m. Meeting Adjourned: Committee Members Shirley McCracken, Board Chair Steve Anderson, Board Vice Chair Brian Donahue, Chair, PDC Committee Jim Ferryman, Chair, OMTS Committee Brian Brady, Chair, FAHR Committee Jim Silva, Supervisor Norm Eckenrode, Past Board Chair Others Thomas L.Woodruff, General Counsel Don Hughes Staff Present Blake P. Anderson, General Manager................................ Bob Ghirelli, Director of Technical Services....................... David Ludwin, Director of Engineering............................... Patrick Miles, Director of Information Technology.............. Robert Ooten, Director of Operations & Maintenance........ Gary Streed, Director of Finance/Treasurer....................... Lisa Tomko, Director of Human Resources........................ Greg Mathews,Administrative Services Manager.............. Carol Beekman, Communication Services Manager.......... JeanTappan. Secretary..................................................... c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, APRIL 23, 2003 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,please contact the Board Secretary's office at(714)593-7130 at least 48 hours prior to the meeting to allow the District to make reasonable arrangements to ensure accessibility to this meeting. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Book Page 1 -2- April 23, 2003 Agenda Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the March 26,2003 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-C) A. Development of database for SSO and W DR programs and coordination of compliance efforts for Sewer Waste Discharge Requirements (see attached letter from CEAOC dated April 7, 2003) (Anderson and Ghirelli) B. Review Agenda Items scheduled to be presented to Committees in May (Information item only) C. Review and consideration of Agenda Items for Board of Directors Meeting of April 23, 2003 (9) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, May 28, 2003. The Next Board Meeting Is scheduled for 7 P.M., Wednesday, April 23, 2003. Book Page'_' -3- April 23,2003 Agenda (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects,the minutes will reflect all required disclosures of information. A. Convene in closed session to discuss: 1. Confer with Real Property Negotiator, Government Code Section 54956.8: Property: 1221 West Coast Highway, Newport Beach, Catrfomia, 92663 District Negotiator: Thomas L.Woodruff, General Counsel Negotiating Parties: International Bay Clubs, Incorporated Under Negotiation: Instruct for price, terms and conditions for the purchase, sale, exchange, or lease of subject property. 2. Confer with General Counsel- Potential Litigation. Government Code Section 54956.9(c): One (1)potential case. 3. Confer with General Counsel—Potential Litigation. Significant exposure to litigation pursuant to Government Code Section 54956.9(c): One Potential case. 4. General Managers Annual Performance Evaluation and Compensation (Government Code Section 54957.6). B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT it GAWP.DTAVGEMKSiE ING COMMR EE`OTAP..PGENDADOC Bwk Page 3 -4- April 23, 2003 Agenda Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee Meeting. Committee Chair: Shirley McCracken (714)765-6247(Anaheim City Hall) Committee Staff Contact: Blake P.Anderson (714)593-7110 General Counsel: Thomas L.Woodruff (714)564-2605 Secretary: Jean Tappan (714)593-7101 (714)96Z0356 (Fax) E-mail: jtappan®ocsd.com Book Page 4 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, March 26, 2003 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, March 26, 2003 at 5 p.m., in the Districts Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present Thomas Nixon, Counsel Shirley McCracken, Chair Don Hughes Steve Anderson, Vice Chair Ryal Wheeler Jim Ferryman, Chairman, OMTS Committee Jennifer Cabral Brian Donahue, Chairman, PDC Committee Randy Fuhrman Brian Brady, Chairman, FAHR Committee Jan Vandersloot Jim Silva, County Supervisor Gerhardt Van Drie North Eckenrode, Past Board Chair STAFF PRESENT: Directors Absent: Blake Anderson, General Manager None Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Gary Streed, Director of Finance/Treasurer Carol Beekman, Communications Services Manager Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS Randy Fuhrman questioned some of the statements made in the report on the septic system abandonment policy. He mentioned that he accompanied the biosolids audit team during its audit this past week and said that the auditors were impressed with the Districts operations. He also asked about a public letter writing campaign in an effort to seek federal funds for the Districts planned secondary treatment facilities. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the February 26, 2003 Steering Committee meeting were approved as drafted. Book Page 5 Minutes of the Steering Committee Page 2 March 26, 2003 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Shirley McCracken reported on the progress'of the Legislative Advocacy Ad Hoc Committee that is meeting weekly. The committee is working with staff and consultants on the biosolids bill (AS 1427), ACA 10(Hannan), as well as trying to secure federal funding. Chair McCracken also reported that she extended her stay in Washington, DC to meet with our consultants and the members and staff of the Orange County delegation to seek support for our program. Chair McCracken reported that there the Ad Hoc Committee re Urban Runoff will meet on Wednesday, May 7 at 3 p.m. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported on the following issues: A. Progress towards Achieving 30/30 Secondary Treatment Standards Our ocean discharge effluent quality continues to be in the mid-30s ppm for suspended solids and the mid-50s ppm for biochemical oxygen demand. B. Disinfection Update Disinfection is continuing and we are achieving state AB411 standards at the end of the outfall. While our numbers are low, there are still elevated readings at the beach, particularly during high tide events when the storm channels are flushed out. C. State Budget Crisis There is nothing new to report. Special Districts are not being discussed as part of the solution to the state budget crisis. Staff will continue to monitor this. D. Proposed Special Board Meeting on April 16, 2003 to discuss the Capital Improvement Program and the schedule for Achieving Secondary Treatment Standards David Ludwin reported that the CIP review has been completed. It is estimated that secondary treatment facilities will be completed by November 2012. The peer review panel will be preparing an independent report on our schedule, which will be given to the Board. A special focus meeting on the CIP schedule is scheduled for April 16 to give the Directors an understanding of how the schedule was developed and what it will mean to the District. The Committee determined that the April 16 meeting will begin at 6 p.m. Mr.Anderson stated that when the language of the bills has been finalized, public support will be sought. E. Orange County Business Council Dinner April 17 Mr. Anderson said that as members of the OCBC there is a table available for this event. The Steering Committee and key staff will be invited to get better acquainted with the business community and seek support for our legislative initiatives. F. Ocean Environment Issues at the April 23 Board Meeting Mr. Anderson announced that there will be a lengthy presentation at the April 23 Board meeting on three issues related to the ocean environment, including a report on the 2001 Huntington Beach Studies, our recent video taping of the ecosystem at the end of the outfall and an overview of the results of last year's ocean monitoring program. Back Page 6 Minutes of the Steering Committee Page 3 March 26, 2003 G. New Feature at Board Meetings In an effort to help the Board become more familiar with some of the things that staff is involved with, there will be a series of presentations at the Board meetings on 'interesting things that are happening at the District'These will be presented from time to time. (7) REPORT OF GENERAL COUNSEL Counsel Tom Nixon did not make a report. (8) DISCUSSION ITEMS (Items A-D) A. Status of NPDES Permit Renewal and Negotiation Process Dr. Robert Ghirelli updated the Steering Committee on staff activities now that the CIP validation report has been completed and what can be expected in the next few months. When the schedule is approved by the Directors in April, staff will begin negotiations with the regulators on the compliance agreement along with General Counsel as lead. There will be multiple opportunities for public input during the review process. Dr. Ghirelli announced that on April 14 staff members from the Washington delegation will be at the District for a tour and a briefing on our program. Chair McCracken asked when Phase 2 of GW RS would begin and the potential for impacting our program to reach secondary treatment standards. Mr. Ludwin stated that the earliest we could provide water for Phase 2 would be in 2012. And if GW RS Phase 3 was constructed, it would require that water would have to be brought up from Plant 2. It was stated that there is no commitment to Phase 2 or 3 at this time. B. Consider recommending a Policy for Properties that abandon septic tanks and connect to sanitary sewers within the District that offsets the Capital Facilities Capacity Charge against the environmental and social benefits to the service area Gary Streed reported on the proposed policy and sought direction from the Committee on whether to move forward with the program. The Committee decided to table the issue because of the many policy and financial issues that need to be more thoroughly evaluated. C. The Agenda Items scheduled to be reviewed by the Board's working committees in April were reviewed. D. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. Book Page 7 Minutes of the Steering Committee Page 4 March 26, 2003 (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, April 23, 2003 at 5 p.m. The next Board Meeting is scheduled for Wednesday, April 23, 2003 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:10 p.m. in Closed Session, pursuant to Govemment Code Section 54956.9(c),to discuss one case of anticipated litigation and Section 54957.6 to discuss the General Manager's performance evaluation. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 549572, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:55 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. mitted by: � J e Tappan SW60ng Committee Secretary . o�.y.m�.,aeeow:p camwe.mvumanew sc wwmex Book Page 8 CEAOC .r s Va Exit f� . April 7,2003 Board ofD/recmrs 24003 Ikaneth E Rosenfield AGM MMI B.A. Pretiient Mr.Blake Anderson,General Manager Hof I t—Hills Orange County Sanitation District David Webb 109"Ellis Avenue VmPreddent Foutdain Valley,CA 92728 City of Hsmtingw. B.6 SUBJECT: COORDINATION OF COMPLIANCE EFFORTS FOR SEWER WASTE Stephen n.da DISCHARGE REQUIREMENT'S(WDR)ORDER NO R8-2002-0014 Sectetety/freaauer _ ctY of NewportHearh Dear Mr.Anderson: Past Ptesidewe, Thank you for meeting with several members of the City Engineers Association of Orange of - County on March 101°to address our mutual interests with the Sewer WDR issued to sewer Pitdl City Wray stin collection agencies in North Orange Comfy on April 26, 2002. The Order requires the Cit,.ffl es development and implementation of multiple 'Plans;' which are intended to control or eliminate sanitary sewer spills.As discussed,we should all work together on this issue. OCSD has accepted responsibility as the lead in the establishment and coordination of a w� committees, a good forum for the discussion of issues and exchange of ideas. Although this HghLBom is beneficial, we would like open discussions with OCSD to explore the possibility that rh.� 1«p,em OCSD assume a greater role in the compliance related efforts required by the Order. pham Peen Asp The role that is foreseen may be similar to that which the County of Orange has taken in the °"°.t�BM administration of the Municipal NPDES Permit. Orange County, m Principal Permittee,has Mtr, been very successful in its designated role in coordinating and guiding the efforts of the w^"a OiborOe cities. the Co-permittees. This structure bas allowed those involved to realize efficiencies c.�Tma.a and economies of scale, and has provided opportunities to acquire the services of some of Bab 1edmde� the foremost technical experts in the field of surface water quality protection. aaol®Io a Nolen On behalf of the City Engineer's Association, with representation of all affected cities, we same15.7ohmm e.w con, request a continued dialogue with you and your staff to discuss how a more efficient and effective proemn might be created to the benefit of all agencies involved. We look forward Pnbv,F.aindJ.y eob p:,hben to working closely with you and your stab'. ease let me Imow how we may proceed. poafe�, rm 000 wd�s Sincerely, sill(�rron ahem 14 e,mte nmoa 7 PwLpa eM�a Kenneth H.Rosenfield P.E. B°"Mnehe Director of Public Services,City of Laguna Hills le,rnn Yaueel wm;e.,. President,City Engineers Association of Orange County tto,sIsoo.. PigC—AmeA,S.Burs Pm!Ceeb,GwAk.Cp.Dire Ant F. Vaal.F.Ai,mc God.Cw ffrgm B.*1.Ls Bee!L'K.Hint LV.s Ngek L.gso V.,ALF/al,a Lb Fs.t L Fa .L Abwa,.M Vs Noises Beek Oss, Pf R..&S. Moav Sur Cbve.S.J.Cyio..Sur Ass SodResA Smm.Ts Vim Pokes ..Yob lab Peeddptlog Pohae Agevdes G9,w-Dinh II.pmg Gory Ad&Fadbaw C Rs.DqL Qog Cary To"—Aebi>Tewyentiw G O-Asno„ Book Pei,9 STEERING COMMITTEE MeengDare raBC.arDr. 4/23/03 AGENDA REPORT step Ng7r Item Numae Orange County Sanitation District /S FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: May Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in May. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in May: OMTS Committee: 1. Report on Management of Pollutants of Concern from Source Control and Laboratory Perspective 2. Long-term Biosolids report PDC Committee: 1. Ratify Change Order No. 1 to Job No. P2-84, Landscape and Irrigation at Plant No. 2 2. Ratify Change Order No. 1 to Job No. J-35-2, Area Classification Study Implementation Plan, Plants 1 and 2 3. Approve Addendum No. 2 to PSA for Job No. P1-76, Trickling Filter Rehabilitation and New Clarifiers 4. Approve Addendum No. 2 to Specification No. PSA 2001-33BD, Materials Testing and Geotechnical Engineering Services 5. Approve Addendum No. 2 to Specification No. PSA 2001-34BD, Surveying Services 6. Approve Addendum No. 1 to Specification No. 2002-33BD, Materials Testing and Geotechnical Engineering Services 7. Approve Addendum No. 2 to Specification No. PSA 2001-3561), Electrical Acceptance Testing Services 8. Approve Addendum No. 1 to IPMC Project Manager Services contract 9. Approve Partial Payment for CP-0003, Job No. J-73, Cooperative Projects Program 10. Approve PSA for Job No.P1-98, Underground Storage Tank Evaluations and Remediation at Plant 1 Book Page 10 11. Approve Addendum No. 8 to PSA for Job No. P2-39, Rehabilitation of Digesters I, J, K, L, M, N and O at Plant 2 FAHR Committee: 1. Report on the status of Meet and Confer Issues 2. Consider contract for bond counsel 3. Consider preliminary FY 2003/04 Budget 4. Consider Nine-month Financial Report 5. Consider Quarterly Investment Management Program Report 6. Temporary Services Cost Comparison Report 7. HR Policies and Procedures Update 8. Update Safety Policies 9. Report on 457 Plan Document Amendment PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line Rem: I ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt c wymaaamae�cen�o w,.,,�eawarw�a at�,a wrar as nA„m: aznse Page 2 Book Page I I STEERING COMMITTEE AGENDA REPORT Mee�agw� ro�a.a�,. 4/23/03 Iteq�Nynbv IOem NumOer Orange County sanitation District 7l G FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: April Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its April 23, 2003 meeting. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board in April: 1. (Consent Items) 9.a. Actions re Shea Homes Annexation 9.b. No-cost Agreement with Caltrans re potholing 2. Actions from OMTS Committee 3. 12.c. Receive and file reports re Summer 2001 Huntington Beach Shoreline Contamination Investigation, Phase III Study 4. 12.d. Actions re Advanced Asset Management Improvement Program, Job No. SP-68-2 5. Actions from PDC Committee 13.c. Ratify Change Order No. 3 to Standby Power and Reliability Improvements, Job No. J-33-1A 13.d. Ratify Change Order No. 6 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37 13.e. Ratify Change Order No. 1 to Sunflower Pump Station Drive Replacement, Job No. P1-62, and other work 13.f. Actions re Circular Clarifier Drive Replacement, Job No. P2-65, and Sludge Blanket Indicator Installation, Job No. SP-73 6. Actions from FAHR Committee 14.c. Receive and file Treasurer's Report for March 2003 14.d. Approve Safety Policy 14.e. Actions re increase to Sewer Service User Fee for FY 03/04 14.f. Actions re debt issuance, amendment to financial advisory services contract with Public Resources Advisory Group, and authorize general manager to enter into sole source agreement for bond counsel services 7. Actions from GWRS Cooperative Committee 15.c. Approve resolution to comply with all conditions recommended by County Book Page 12 of Orange DHS 15.d. Real Property Lease Agreement with OCW D re Article 25 of JPA 15.e. Authorize award of a construction contract for Initial Microfiltration/Site Power Distribution Elements I and II Project 6. (Others) 16. Approve reimbursement agreement with City of Huntington Beach re temporary fire station facility and related staffing costs in connection with Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4 17. Receive and file Full Secondary Schedule dated April 3, 2003 to be used in negotiating NPDES permit terms and conditions PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEOA FINDINGS Not a project. ATTACHMENTS NA jt O W.y.P.eMN�elSlearinOCmmnN`AT4VTUMd N1s Iw PyN�Q'V 00[ w..N. a Page 2 Book Page 13 Groundwater w Replenishment System MEMORANDUM Date: March 31, 2003 To: Virginia Grebbien, OCWD General Manager cc: Blake Anderson, OCSD General Manager Mike Markus From: Bill Everest Subject: Correspondence From Gerhardt Van Drie I have received the information you forwarded from Gerhardt Van Drie regarding the use of sand filtration for treatment of secondary effluent, and its potential application to the GWR Project. The package describes facilities at an Illinois W WTF that includes secondary activated sludge treatment (similar to OCSD's Plant No.1), and tertiary sand filters, followed by disinfection and discharge to a river. For several years, OCWD has treated OCSD secondary effluent with multi-media filters (similar to those described) in the Green Acres Project [GAP], which produces reclaimed water for irrigation and industrial use. The GAP produces very low levels of BOD and SS, similar to the Illinois plant. The correspondence infers that sand filtration is sufficient for percolation recharge, and significant expenditures could be saved on projects such as the Groundwater Replenishment (GWR) System. However, large-scale indirect potable reuse projects such as GWR System for groundwater recharge must produce water of significantly better quality. The CA Department of Health Services requires compliance with specific Groundwater Recharge Guidelines for such projects, which include extremely low purified water quality levels for total organic carbon (TOC), total nitrogen (TN), pharmaceuticals and other constituents. The GWR System includes multiple processes (microfiltration, reverse osmosis, and advanced oxidation) to meet these requirements; whereas sand filtration alone would not comply. Van Drie calculates that one acre of sand filters would be required to treat the OCSD flow of 240 mgd. However; the combined land available to OCSD and OCWD for treatment will be fully utilized to produce secondary effluent for ocean disposal, GAP tertiary effluent for irrigation / industrial use, and GWR System purified water for indirect potable reuse. The sand filtration process suggested by Van Drie is presently used by OCSD for limited purposes, but does not have application to projects such as GWR System. Itp I:W=manM&PIMGWFI Systaftn3MemosWeneml MamprAMamo to VG.Cones h GerhWtVanDne 331-03Aa A jOlnt~01(M Orange CWny WaW da10011 and Me Omrpe County Sandafol Disimt p14I378-32W Fax(714)Ma33B1 B@W Fft6vt4,e Fountain Valley Calilornla9908 IAS Angeles Times: Construction begins on pipeline to keep drinking water clean Page 1 of 2 .2 fai nia0M. Construction begins on pipeline to keep drinking water clean The pipe, which will push back intruding saltwater, is the first step in joint project. By Jenny Marder Independent April 3,2003 Construction is underway on a pipeline that will prevent saltwater from intruding into the city's primary water source. Saltwater has been creeping around the saltwater barrier, a high pressure system that pushes saltwater back toward the ocean and away from the city's supply of fresh groundwater. "The salt would contaminate our water supplies if we don't keep it out," said Jenny Glasser, spokeswoman for the Orange County Water District. "If the saltwater did encroach on our groundwater supply, we would have to find a way to remove it." Fresh water pumped through the new pipeline will be injected into a line of underground wells,increasing their water pressure.The high pressure will force the saltwater back toward the ocean and away from the city's groundwater source. "It creates a water dam," Glasser said. "The pressure of the dam forces the saltwater back where it came from." The 9,000-foot pipeline will run from Adams Avenue in Huntington Beach to the Fountain Valley intersection of Ellis Avenue and Ward Street. The need for a stronger seawater intrusion barrier was discovered when regulators from the county's water district found elevated levels of salt in the water wells during routine monitors. "It means saltwater is coming closer to the current barrier," Glasser said. "When we see higher levels,it means we need to do something before it moves into our drinking levels." Once salt enters the water,it would no longer be suitable for human consumption, said Howard Johnson,interim Water Operations manager for the district. "If we lost our wells, we would have import more water, and it costs three times more to import water," Johnson said. "Our rates would go up," http://www.latimes.conVtemplates/misctprintstEry-JeAug=la%2Dhbi%2Dwater03aPt03&s... 4/7/2003 Los Angeles Times: Construction begins on pipeline to keep drinking water clean Page 2 of 2 The pipeline is part of a$450-million joint project with the Orange County Sanitation - District to build a Groundwater Replenishment System, which would take treated sewage water from the sanitation district and,using a microfiltration system, reverse osmosis and an ultraviolet light disinfection process, purify it to drinking water standards or better. f Federal and state funding have been secured to cover about a quarter of the project's cost, i Glasser said. Half of the purified water will be pumped into the saltwater intrusion barrier,and the other 50% will provide Huntington Beach with an additional drinking water source--enough to supply water to 140,000 families. "This is 20% of the need for all of northern and central Orange County," Glasser said. District officials predict the system will be ready in 2007. Construction of the pipeline is scheduled to be completed in September 2003. If ou want other stories on this topic,search Me Archives at Iatimes.condarchfves. Click here for article licensing and reprint options Copyright 2003 Los Angeles Times http://www.latimes.conl/templates/mist/printsttMgPgdg�la%2Dhbi%2DwateiO3aptO3&s... 4112003 ORANGE COUNTY SANITATION DISTRICT (714)962-2411 Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018 OCSD 2I13I03 / ��I:a�� � /3r�0�3•t/ MAYOR CITY OF SANTA ANA Miguel A Pulida MAYOR PRO TEM `. Yso F..FanWi, 1 C"CIL MEMBERS CITY MANAOPJI CWd%C.AMaler -� Da.ie N.Ream LiW ON CITY ATTORNEY Waeph W.Flnahe, Mirte Garcia M rGO.CMisly CLERK OF THE COUNCIL Wrt Salon9 DaWcie E Healy April 22,2003 Mr.Blake Anderson,Gen"Manager Orange County Sanitation District 109"Ellis Avenue Fountain Valley,CA 92708 Dear Blake: We understand the Orange County Sanitation District Board is scheduled to vote on a recommended increase in the sewer rate of 15%for Fiscal Year 2003104. last night,the Santa Ana City Council voted to oppose such an increase until they could have time to better understand its justification. Local government and their residents are struggling with the impacts of a sluggish economy and a dire State budget crisis that could have profound impacts in terms of local service reductions and increased totes. This would seem to be a bad time for a dramatic new sewer rate increase if there are reasonable alternatives to avoid it. We understand the guard's Finance,Administration and Human Resources Committee looked at five separate alternatives and that after extensive discussions a 15%mcrewe for this year is being recommended. Additionally,the 15%alternative in the staff report projected 159/o/year increases being needed for the next nine years. _ These varlow alternatives assume accelerating construction on important District projects,protecting reserve levels and trying to mummiu long-term financing costs. All of these art fiscally sound assumptions in a'goong economy;bill-may not be the best public policy in a weak economy. We would simply request this item be delayed until we could better understand other options that don't fiont load the Capital Improvement Program or per—fiaps use some reserves to lessen the increases in the early years. ]'hank you for consideration ofour request We would welcome a meeting at your earliest convenience to discuss this further and reach a better understanding of alternatives to this size of a rate increase. IPA.AA. lido yDr ce: Orange County Sanitation Board of Directors City Council City Manager Assistant City Managef 20 CIVIC CENTER PLAZA•P.O.BOX 1988 SANTA ANN CALIFORNIA 92702 TELEPHONE(714)692d900 FAX(7I4)M7I 954 ZO'd 11:6 £OOZ £Z add