HomeMy WebLinkAbout2003-04 FILED
M THE OFFICE OF THE SECRETARY
ORANGE CNIMTV-.WTATION DISTRICT
DRAFT MAY 28 2003
MINUTES OF STEERING COMMITTEE MEETING P4 .
Wednesday, April 24, 2003
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, April 24, 2003 at 5 p.m., in the DistricCs Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Thomas L. Woodruff, General Counsel
Shirley McCracken, Chair Ryal Wheeler
Steve Anderson, Vice Chair Jan Vandersloot
Jim Ferryman, Chairman, OMTS Committee Gerhardt Van Orals
Brian Donahue, Chairman, PDC Committee Julie Bixby
Jim Silva, County Supervisor
STAFF PRESENT:
Directors Absent: Blake Anderson, General Manager
Norm Eckenrode, Past Board Chair Bob Ghirelli, Director of Technical Services
Brian Brady, Chairman, FAHR Committee David Ludwin, Director of Engineering
Jean Tappan, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the March 26, 2003 Steering Committee meeting were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Shirley McCracken reported on progress of the Legislative Advocacy Ad Hoc
Committee. The committee continues to meet weekly on a number of issues and she discussed the
most significant three; our biosolids bill AS 1427 (Maddox), ACA 10 which would amend Proposition
218, and support for federal grants. She also reported that staff members from Representatives Cox
and Sanchez met with District staff and toured our facilities last week. Director Jim Silva volunteered
to meet with Representative Rohrbacher.
Minutes of the Steering Committee
Page 2
April 23, 2003
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported that a letter was received from the mayor of Santa Ana
stating that their council had taken an action opposing the proposed one-year 15 percent user fee
increase. A copy has been provided to all directors in their meeting folders.
Director of Technical Services Bob Ghirelli discussed an emerging concept for improving
cooperation in the Orange County Coastal Plain for improving water quality. It could result in an
MOU or other institutional arrangement between the county,the Sanitation District and other public
agencies. This would not be another layer of government but would focus on supporting and
informing each other and eliminate duplicative efforts.
The Steering Committee was reminded that there will be an Urban Runoff Ad Hoc Committee
meeting on May 7 beginning at 3 p.m.
Mr. Anderson suggested that the May OMITS Committee meeting be canceled. There aren't enough
substantive matters to warrant a meeting. The Steering Committee agreed.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff did not make a report.
(8) DISCUSSION ITEMS (Items A-C)
A. Mr. Ghirelli updated the Committee members on the proposed county-wide
development of a database for reporting and cataloging sanitary sewer overflows and
the work the District and others are doing to comply with the Waste Discharge
Requirements (WDR)that the Regional Water Quality Control Board issued last year.
The Committee also reviewed a request from the Orange County City Manager's
Association that the District act as county-wide coordinator of these compliance efforts.
The Committee indicated support for cooperative approaches that provide effectiveness
and lower costs in these kinds of regional efforts. Staff will be evaluating the costs
implications and report to the OMTS Committee with recommendations on how much of
a role the District should play and how much it will cost.
B. The Agenda Items scheduled to be reviewed by the Board's working committees in May
were reviewed. It was decided to cancel the May 7 OMITS Committee meeting because
of a lack of required actions.
C. The agenda items scheduled to be presented to the Board at tonight's meeting
were reviewed. There were no questions or clarifications requested.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
Minutes of the Steering Committee
Page 3
April 23, 2003
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
Because not all of the Steering Committee members were in attendance, Chair McCracken asked
that the discussion on the general manager's performance be removed from Closed Session and
continued to the May 28, 2003 meeting.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, May 28, 2003 at 5 p.m.
The next Board Meeting is scheduled for Wednesday, May 28, 2003 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 5:45 p.m. in Closed Session, pursuant to Sections 54956.8,
54956.9 and 54957.6,to discuss four items. Minutes of the Closed Session are on file with the
Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee
have been prepared in accordance with Government Code Section 54957.2,and are
maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and
Committee Closed Meetings. A report of the recommended actions will be publicly reported at
the time the approved actions become final.
At 7 p.m.,the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 7 p.m.
miffed by:
a appan
Ste ring Committee Secretary
a.hnme�w,.,,manuwa 2M W..
STATE OF CALIFORNIA )
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday,April 23, 2003, was duly
posted for public inspection in the main lobby of the District's offices on Thursday, April 17, 2003.
IN WITNESS WHEREOF, I have hereunto set my hand this 23rd day of April, 2003.
,/�/ '
Penny Kyle,Ltecretary he Board of Directors of
Orange County Sanitafidn District
Posted: April 17,2003, 4:00 p.m.
By. � 9-e-.�/
Signature
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ORANGE COUNTY SANITATION DISTRICT
BOARD SECRETARY (2)
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T.maintain world-class leadership in wahw.tar and tel resource management.
STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, April 23, 2003
Wednesday, May 28, 2003
Wednesday, June 25, 2003
Wednesday, July 23, 2003
Wednesday, August 27, 2003
Wednesday, September 24, 2003
Wednesday, October 22, 2003
Wednesday, November 19, 2003`
Wednesday, December 17, 2003'
Wednesday, January 28, 2004
Wednesday, February 25, 2004
Wednesday, March 24, 2004
'Tentatively rescheduled from regular fourth Wednesday.
STEERING COMMITTEE -
(t) Roll Call:
Meeting Date: April 23, 2003 Meeting Time: 5 p.m.
Meeting Adjourned:
Committee Members
Shirley McCracken, Board Chair
Steve Anderson, Board Vice Chair
Brian Donahue, Chair, PDC Committee
Jim Ferryman, Chair, OMTS Committee
Brian Brady, Chair, FAHR Committee
Jim Silva, Supervisor
Norm Eckenrode, Past Board Chair
Others
Thomas L.Woodruff, General Counsel
Don Hughes
Staff Present
Blake P. Anderson, General Manager................................
Bob Ghirelli, Director of Technical Services.......................
David Ludwin, Director of Engineering...............................
Patrick Miles, Director of Information Technology..............
Robert Ooten, Director of Operations & Maintenance........
Gary Streed, Director of Finance/Treasurer.......................
Lisa Tomko, Director of Human Resources........................
Greg Mathews,Administrative Services Manager..............
Carol Beekman, Communication Services Manager..........
JeanTappan. Secretary.....................................................
c: Lenora Crane
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, APRIL 23, 2003 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
In accordance with the requirements of California Government Code Section 54954.2, this agenda has
been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda item are available for public
inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item
or that there is a need to take immediate action which need came to the attention of the District
subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than
72 hours prior to the meeting date.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting,please contact the Board Secretary's office at(714)593-7130 at least 48 hours prior to the
meeting to allow the District to make reasonable arrangements to ensure accessibility to this meeting.
All current agendas and meeting minutes are also available via OCSD's
Internet site located at www.ocsd.com. Upon entering OCSD's web site,
please navigate to the Board of Directors section.
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to three
minutes.
Book Page 1
-2- April 23, 2003 Agenda
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the March 26,2003 Steering Committee meeting.
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
(7) REPORT OF GENERAL COUNSEL
(8) DISCUSSION ITEMS (Items A-C)
A. Development of database for SSO and W DR programs and coordination of
compliance efforts for Sewer Waste Discharge Requirements (see attached letter
from CEAOC dated April 7, 2003) (Anderson and Ghirelli)
B. Review Agenda Items scheduled to be presented to Committees in May
(Information item only)
C. Review and consideration of Agenda Items for Board of Directors Meeting of
April 23, 2003
(9) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, May 28, 2003.
The Next Board Meeting Is scheduled for 7 P.M., Wednesday, April 23, 2003.
Book Page'_'
-3- April 23,2003 Agenda
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6, as noted.
Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential
litigation; (c) employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects,the minutes will reflect all
required disclosures of information.
A. Convene in closed session to discuss:
1. Confer with Real Property Negotiator, Government Code Section 54956.8:
Property: 1221 West Coast Highway, Newport Beach, Catrfomia, 92663
District Negotiator: Thomas L.Woodruff, General Counsel
Negotiating Parties: International Bay Clubs, Incorporated
Under Negotiation: Instruct for price, terms and conditions for the
purchase, sale, exchange, or lease of subject property.
2. Confer with General Counsel- Potential Litigation. Government Code
Section 54956.9(c): One (1)potential case.
3. Confer with General Counsel—Potential Litigation. Significant exposure
to litigation pursuant to Government Code Section 54956.9(c): One
Potential case.
4. General Managers Annual Performance Evaluation and Compensation
(Government Code Section 54957.6).
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
(14) ADJOURNMENT
it
GAWP.DTAVGEMKSiE ING COMMR EE`OTAP..PGENDADOC
Bwk Page 3
-4- April 23, 2003 Agenda
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee Meeting.
Committee Chair: Shirley McCracken (714)765-6247(Anaheim City Hall)
Committee Staff Contact: Blake P.Anderson (714)593-7110
General Counsel: Thomas L.Woodruff (714)564-2605
Secretary: Jean Tappan (714)593-7101
(714)96Z0356 (Fax)
E-mail: jtappan®ocsd.com
Book Page 4
DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, March 26, 2003
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, March 26, 2003 at 5 p.m., in the Districts Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present Thomas Nixon, Counsel
Shirley McCracken, Chair Don Hughes
Steve Anderson, Vice Chair Ryal Wheeler
Jim Ferryman, Chairman, OMTS Committee Jennifer Cabral
Brian Donahue, Chairman, PDC Committee Randy Fuhrman
Brian Brady, Chairman, FAHR Committee Jan Vandersloot
Jim Silva, County Supervisor Gerhardt Van Drie
North Eckenrode, Past Board Chair
STAFF PRESENT:
Directors Absent: Blake Anderson, General Manager
None Bob Ghirelli, Director of Technical Services
David Ludwin, Director of Engineering
Gary Streed, Director of Finance/Treasurer
Carol Beekman, Communications Services
Manager
Jean Tappan, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
Randy Fuhrman questioned some of the statements made in the report on the septic system
abandonment policy. He mentioned that he accompanied the biosolids audit team during its audit
this past week and said that the auditors were impressed with the Districts operations. He also
asked about a public letter writing campaign in an effort to seek federal funds for the Districts
planned secondary treatment facilities.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the February 26, 2003 Steering Committee meeting were approved as drafted.
Book Page 5
Minutes of the Steering Committee
Page 2
March 26, 2003
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Shirley McCracken reported on the progress'of the Legislative Advocacy Ad Hoc
Committee that is meeting weekly. The committee is working with staff and consultants on the
biosolids bill (AS 1427), ACA 10(Hannan), as well as trying to secure federal funding. Chair
McCracken also reported that she extended her stay in Washington, DC to meet with our consultants
and the members and staff of the Orange County delegation to seek support for our program.
Chair McCracken reported that there the Ad Hoc Committee re Urban Runoff will meet on
Wednesday, May 7 at 3 p.m.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported on the following issues:
A. Progress towards Achieving 30/30 Secondary Treatment Standards
Our ocean discharge effluent quality continues to be in the mid-30s ppm for suspended solids
and the mid-50s ppm for biochemical oxygen demand.
B. Disinfection Update
Disinfection is continuing and we are achieving state AB411 standards at the end of the
outfall. While our numbers are low, there are still elevated readings at the beach, particularly
during high tide events when the storm channels are flushed out.
C. State Budget Crisis
There is nothing new to report. Special Districts are not being discussed as part of the
solution to the state budget crisis. Staff will continue to monitor this.
D. Proposed Special Board Meeting on April 16, 2003 to discuss the Capital Improvement
Program and the schedule for Achieving Secondary Treatment Standards
David Ludwin reported that the CIP review has been completed. It is estimated that
secondary treatment facilities will be completed by November 2012. The peer review panel
will be preparing an independent report on our schedule, which will be given to the Board. A
special focus meeting on the CIP schedule is scheduled for April 16 to give the Directors an
understanding of how the schedule was developed and what it will mean to the District. The
Committee determined that the April 16 meeting will begin at 6 p.m.
Mr.Anderson stated that when the language of the bills has been finalized, public support will
be sought.
E. Orange County Business Council Dinner April 17
Mr. Anderson said that as members of the OCBC there is a table available for this event. The
Steering Committee and key staff will be invited to get better acquainted with the business
community and seek support for our legislative initiatives.
F. Ocean Environment Issues at the April 23 Board Meeting
Mr. Anderson announced that there will be a lengthy presentation at the April 23 Board
meeting on three issues related to the ocean environment, including a report on the 2001
Huntington Beach Studies, our recent video taping of the ecosystem at the end of the outfall
and an overview of the results of last year's ocean monitoring program.
Back Page 6
Minutes of the Steering Committee
Page 3
March 26, 2003
G. New Feature at Board Meetings
In an effort to help the Board become more familiar with some of the things that staff is
involved with, there will be a series of presentations at the Board meetings on 'interesting
things that are happening at the District'These will be presented from time to time.
(7) REPORT OF GENERAL COUNSEL
Counsel Tom Nixon did not make a report.
(8) DISCUSSION ITEMS (Items A-D)
A. Status of NPDES Permit Renewal and Negotiation Process
Dr. Robert Ghirelli updated the Steering Committee on staff activities now that the CIP
validation report has been completed and what can be expected in the next few months.
When the schedule is approved by the Directors in April, staff will begin negotiations with the
regulators on the compliance agreement along with General Counsel as lead. There will be
multiple opportunities for public input during the review process. Dr. Ghirelli announced that
on April 14 staff members from the Washington delegation will be at the District for a tour and
a briefing on our program.
Chair McCracken asked when Phase 2 of GW RS would begin and the potential for impacting
our program to reach secondary treatment standards. Mr. Ludwin stated that the earliest we
could provide water for Phase 2 would be in 2012. And if GW RS Phase 3 was constructed, it
would require that water would have to be brought up from Plant 2. It was stated that there is
no commitment to Phase 2 or 3 at this time.
B. Consider recommending a Policy for Properties that abandon septic tanks and connect to
sanitary sewers within the District that offsets the Capital Facilities Capacity Charge against
the environmental and social benefits to the service area
Gary Streed reported on the proposed policy and sought direction from the Committee on
whether to move forward with the program. The Committee decided to table the issue
because of the many policy and financial issues that need to be more thoroughly evaluated.
C. The Agenda Items scheduled to be reviewed by the Board's working committees in April were
reviewed.
D. The agenda items scheduled to be presented to the Board at tonight's meeting were
reviewed.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
Book Page 7
Minutes of the Steering Committee
Page 4
March 26, 2003
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, April 23, 2003 at 5 p.m.
The next Board Meeting is scheduled for Wednesday, April 23, 2003 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:10 p.m. in Closed Session, pursuant to Govemment Code
Section 54956.9(c),to discuss one case of anticipated litigation and Section 54957.6 to discuss
the General Manager's performance evaluation. Minutes of the Closed Session are on file with
the Board Secretary. Confidential Minutes of the Closed Session held by the Steering
Committee have been prepared in accordance with Government Code Section 549572, and are
maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and
Committee Closed Meetings. A report of the recommended actions will be publicly reported at
the time the approved actions become final.
At 6:55 p.m., the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:55 p.m.
mitted by:
�
J e Tappan
SW60ng Committee Secretary .
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Book Page 8
CEAOC .r
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Exit f� .
April 7,2003
Board ofD/recmrs
24003
Ikaneth E Rosenfield AGM MMI B.A.
Pretiient Mr.Blake Anderson,General Manager
Hof I t—Hills
Orange County Sanitation District
David Webb 109"Ellis Avenue
VmPreddent Foutdain Valley,CA 92728
City of Hsmtingw.
B.6 SUBJECT: COORDINATION OF COMPLIANCE EFFORTS FOR SEWER WASTE
Stephen n.da DISCHARGE REQUIREMENT'S(WDR)ORDER NO R8-2002-0014
Sectetety/freaauer _
ctY of NewportHearh Dear Mr.Anderson:
Past Ptesidewe, Thank you for meeting with several members of the City Engineers Association of Orange
of - County on March 101°to address our mutual interests with the Sewer WDR issued to sewer
Pitdl
City Wray stin collection agencies in North Orange Comfy on April 26, 2002. The Order requires the
Cit,.ffl es development and implementation of multiple 'Plans;' which are intended to control or
eliminate sanitary sewer spills.As discussed,we should all work together on this issue.
OCSD has accepted responsibility as the lead in the establishment and coordination of
a w� committees, a good forum for the discussion of issues and exchange of ideas. Although this
HghLBom is beneficial, we would like open discussions with OCSD to explore the possibility that
rh.�
1«p,em OCSD assume a greater role in the compliance related efforts required by the Order.
pham Peen
Asp The role that is foreseen may be similar to that which the County of Orange has taken in the
°"°.t�BM administration of the Municipal NPDES Permit. Orange County, m Principal Permittee,has
Mtr, been very successful in its designated role in coordinating and guiding the efforts of the
w^"a OiborOe cities. the Co-permittees. This structure bas allowed those involved to realize efficiencies
c.�Tma.a and economies of scale, and has provided opportunities to acquire the services of some of
Bab 1edmde� the foremost technical experts in the field of surface water quality protection.
aaol®Io a Nolen
On behalf of the City Engineer's Association, with representation of all affected cities, we
same15.7ohmm
e.w con, request a continued dialogue with you and your staff to discuss how a more efficient and
effective proemn might be created to the benefit of all agencies involved. We look forward
Pnbv,F.aindJ.y
eob p:,hben to working closely with you and your stab'. ease let me Imow how we may proceed.
poafe�,
rm
000 wd�s Sincerely,
sill(�rron
ahem 14
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PwLpa
eM�a Kenneth H.Rosenfield P.E.
B°"Mnehe Director of Public Services,City of Laguna Hills
le,rnn Yaueel
wm;e.,. President,City Engineers Association of Orange County
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STEERING COMMITTEE MeengDare raBC.arDr.
4/23/03
AGENDA REPORT step Ng7r Item Numae
Orange County Sanitation District /S
FROM: Blake P. Anderson, General Manager
Originator: Jean Tappan, Committee Secretary
SUBJECT: May Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for review by the Working
Committees in May.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in May:
OMTS Committee: 1. Report on Management of Pollutants of Concern from Source
Control and Laboratory Perspective
2. Long-term Biosolids report
PDC Committee: 1. Ratify Change Order No. 1 to Job No. P2-84, Landscape and
Irrigation at Plant No. 2
2. Ratify Change Order No. 1 to Job No. J-35-2, Area
Classification Study Implementation Plan, Plants 1 and 2
3. Approve Addendum No. 2 to PSA for Job No. P1-76, Trickling
Filter Rehabilitation and New Clarifiers
4. Approve Addendum No. 2 to Specification No. PSA
2001-33BD, Materials Testing and Geotechnical Engineering
Services
5. Approve Addendum No. 2 to Specification No. PSA
2001-34BD, Surveying Services
6. Approve Addendum No. 1 to Specification No. 2002-33BD,
Materials Testing and Geotechnical Engineering Services
7. Approve Addendum No. 2 to Specification No. PSA
2001-3561), Electrical Acceptance Testing Services
8. Approve Addendum No. 1 to IPMC Project Manager Services
contract
9. Approve Partial Payment for CP-0003, Job No. J-73,
Cooperative Projects Program
10. Approve PSA for Job No.P1-98, Underground Storage Tank
Evaluations and Remediation at Plant 1
Book Page 10
11. Approve Addendum No. 8 to PSA for Job No. P2-39,
Rehabilitation of Digesters I, J, K, L, M, N and O at Plant 2
FAHR Committee: 1. Report on the status of Meet and Confer Issues
2. Consider contract for bond counsel
3. Consider preliminary FY 2003/04 Budget
4. Consider Nine-month Financial Report
5. Consider Quarterly Investment Management Program Report
6. Temporary Services Cost Comparison Report
7. HR Policies and Procedures Update
8. Update Safety Policies
9. Report on 457 Plan Document Amendment
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line Rem: I
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
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Book Page I I
STEERING COMMITTEE
AGENDA REPORT Mee�agw� ro�a.a�,.
4/23/03
Iteq�Nynbv IOem NumOer
Orange County sanitation District 7l G
FROM: Blake P. Anderson, General Manager
Originator: Jean Tappan, Committee Secretary
SUBJECT: April Agenda Items for Consideration by the Board
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for consideration by the Board
at its April 23, 2003 meeting.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Board in April:
1. (Consent Items)
9.a. Actions re Shea Homes Annexation
9.b. No-cost Agreement with Caltrans re potholing
2. Actions from OMTS Committee
3. 12.c. Receive and file reports re Summer 2001 Huntington Beach Shoreline
Contamination Investigation, Phase III Study
4. 12.d. Actions re Advanced Asset Management Improvement Program, Job No.
SP-68-2
5. Actions from PDC Committee
13.c. Ratify Change Order No. 3 to Standby Power and Reliability
Improvements, Job No. J-33-1A
13.d. Ratify Change Order No. 6 to Primary Clarifiers 16-31 and Related
Facilities, Job No. P1-37
13.e. Ratify Change Order No. 1 to Sunflower Pump Station Drive
Replacement, Job No. P1-62, and other work
13.f. Actions re Circular Clarifier Drive Replacement, Job No. P2-65, and
Sludge Blanket Indicator Installation, Job No. SP-73
6. Actions from FAHR Committee
14.c. Receive and file Treasurer's Report for March 2003
14.d. Approve Safety Policy
14.e. Actions re increase to Sewer Service User Fee for FY 03/04
14.f. Actions re debt issuance, amendment to financial advisory services
contract with Public Resources Advisory Group, and authorize general
manager to enter into sole source agreement for bond counsel services
7. Actions from GWRS Cooperative Committee
15.c. Approve resolution to comply with all conditions recommended by County
Book Page 12
of Orange DHS
15.d. Real Property Lease Agreement with OCW D re Article 25 of JPA
15.e. Authorize award of a construction contract for Initial Microfiltration/Site
Power Distribution Elements I and II Project
6. (Others)
16. Approve reimbursement agreement with City of Huntington Beach re
temporary fire station facility and related staffing costs in connection with
Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4
17. Receive and file Full Secondary Schedule dated April 3, 2003 to be used
in negotiating NPDES permit terms and conditions
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEOA FINDINGS
Not a project.
ATTACHMENTS
NA
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Book Page 13
Groundwater
w Replenishment System
MEMORANDUM
Date: March 31, 2003
To: Virginia Grebbien, OCWD General Manager
cc: Blake Anderson, OCSD General Manager
Mike Markus
From: Bill Everest
Subject: Correspondence From Gerhardt Van Drie
I have received the information you forwarded from Gerhardt Van Drie regarding the
use of sand filtration for treatment of secondary effluent, and its potential application to
the GWR Project. The package describes facilities at an Illinois W WTF that includes
secondary activated sludge treatment (similar to OCSD's Plant No.1), and tertiary sand
filters, followed by disinfection and discharge to a river. For several years, OCWD has
treated OCSD secondary effluent with multi-media filters (similar to those described) in
the Green Acres Project [GAP], which produces reclaimed water for irrigation and
industrial use. The GAP produces very low levels of BOD and SS, similar to the Illinois
plant.
The correspondence infers that sand filtration is sufficient for percolation recharge, and
significant expenditures could be saved on projects such as the Groundwater
Replenishment (GWR) System. However, large-scale indirect potable reuse projects
such as GWR System for groundwater recharge must produce water of significantly
better quality. The CA Department of Health Services requires compliance with specific
Groundwater Recharge Guidelines for such projects, which include extremely low
purified water quality levels for total organic carbon (TOC), total nitrogen (TN),
pharmaceuticals and other constituents. The GWR System includes multiple processes
(microfiltration, reverse osmosis, and advanced oxidation) to meet these requirements;
whereas sand filtration alone would not comply.
Van Drie calculates that one acre of sand filters would be required to treat the OCSD
flow of 240 mgd. However; the combined land available to OCSD and OCWD for
treatment will be fully utilized to produce secondary effluent for ocean disposal, GAP
tertiary effluent for irrigation / industrial use, and GWR System purified water for indirect
potable reuse.
The sand filtration process suggested by Van Drie is presently used by OCSD for
limited purposes, but does not have application to projects such as GWR System.
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p14I378-32W Fax(714)Ma33B1 B@W Fft6vt4,e Fountain Valley Calilornla9908
IAS Angeles Times: Construction begins on pipeline to keep drinking water clean Page 1 of 2
.2 fai nia0M.
Construction begins on pipeline to keep
drinking water clean
The pipe, which will push back intruding saltwater, is the
first step in joint project.
By Jenny Marder
Independent
April 3,2003
Construction is underway on a pipeline that will prevent saltwater from intruding into the
city's primary water source.
Saltwater has been creeping around the saltwater barrier, a high pressure system that pushes
saltwater back toward the ocean and away from the city's supply of fresh groundwater.
"The salt would contaminate our water supplies if we don't keep it out," said Jenny Glasser,
spokeswoman for the Orange County Water District. "If the saltwater did encroach on our
groundwater supply, we would have to find a way to remove it."
Fresh water pumped through the new pipeline will be injected into a line of underground
wells,increasing their water pressure.The high pressure will force the saltwater back toward
the ocean and away from the city's groundwater source.
"It creates a water dam," Glasser said. "The pressure of the dam forces the saltwater back
where it came from."
The 9,000-foot pipeline will run from Adams Avenue in Huntington Beach to the Fountain
Valley intersection of Ellis Avenue and Ward Street.
The need for a stronger seawater intrusion barrier was discovered when regulators from the
county's water district found elevated levels of salt in the water wells during routine
monitors.
"It means saltwater is coming closer to the current barrier," Glasser said. "When we see
higher levels,it means we need to do something before it moves into our drinking levels."
Once salt enters the water,it would no longer be suitable for human consumption, said
Howard Johnson,interim Water Operations manager for the district.
"If we lost our wells, we would have import more water, and it costs three times more to
import water," Johnson said. "Our rates would go up,"
http://www.latimes.conVtemplates/misctprintstEry-JeAug=la%2Dhbi%2Dwater03aPt03&s... 4/7/2003
Los Angeles Times: Construction begins on pipeline to keep drinking water clean Page 2 of 2
The pipeline is part of a$450-million joint project with the Orange County Sanitation -
District to build a Groundwater Replenishment System, which would take treated sewage
water from the sanitation district and,using a microfiltration system, reverse osmosis and an
ultraviolet light disinfection process, purify it to drinking water standards or better. f
Federal and state funding have been secured to cover about a quarter of the project's cost, i
Glasser said.
Half of the purified water will be pumped into the saltwater intrusion barrier,and the other
50% will provide Huntington Beach with an additional drinking water source--enough to
supply water to 140,000 families.
"This is 20% of the need for all of northern and central Orange County," Glasser said.
District officials predict the system will be ready in 2007.
Construction of the pipeline is scheduled to be completed in September 2003.
If ou want other stories on this topic,search Me Archives at Iatimes.condarchfves.
Click here for article licensing and reprint options
Copyright 2003 Los Angeles Times
http://www.latimes.conl/templates/mist/printsttMgPgdg�la%2Dhbi%2DwateiO3aptO3&s... 4112003
ORANGE COUNTY SANITATION DISTRICT
(714)962-2411
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018
OCSD 2I13I03
/ ��I:a�� � /3r�0�3•t/
MAYOR CITY OF SANTA ANA
Miguel A Pulida
MAYOR PRO TEM `.
Yso F..FanWi, 1
C"CIL MEMBERS CITY MANAOPJI
CWd%C.AMaler -� Da.ie N.Ream
LiW ON CITY ATTORNEY
Waeph W.Flnahe,
Mirte Garcia
M rGO.CMisly CLERK OF THE COUNCIL
Wrt Salon9 DaWcie E Healy
April 22,2003
Mr.Blake Anderson,Gen"Manager
Orange County Sanitation District
109"Ellis Avenue
Fountain Valley,CA 92708
Dear Blake:
We understand the Orange County Sanitation District Board is scheduled to vote on a recommended
increase in the sewer rate of 15%for Fiscal Year 2003104. last night,the Santa Ana City Council voted
to oppose such an increase until they could have time to better understand its justification.
Local government and their residents are struggling with the impacts of a sluggish economy and a dire
State budget crisis that could have profound impacts in terms of local service reductions and increased
totes. This would seem to be a bad time for a dramatic new sewer rate increase if there are reasonable
alternatives to avoid it.
We understand the guard's Finance,Administration and Human Resources Committee looked at five
separate alternatives and that after extensive discussions a 15%mcrewe for this year is being
recommended. Additionally,the 15%alternative in the staff report projected 159/o/year increases being
needed for the next nine years. _
These varlow alternatives assume accelerating construction on important District projects,protecting
reserve levels and trying to mummiu long-term financing costs. All of these art fiscally sound
assumptions in a'goong economy;bill-may not be the best public policy in a weak economy. We would
simply request this item be delayed until we could better understand other options that don't fiont load
the Capital Improvement Program or per—fiaps use some reserves to lessen the increases in the early years.
]'hank you for consideration ofour request We would welcome a meeting at your earliest convenience
to discuss this further and reach a better understanding of alternatives to this size of a rate increase.
IPA.AA. lido
yDr
ce: Orange County Sanitation Board of Directors
City Council
City Manager
Assistant City Managef
20 CIVIC CENTER PLAZA•P.O.BOX 1988 SANTA ANN CALIFORNIA 92702 TELEPHONE(714)692d900
FAX(7I4)M7I 954
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