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HomeMy WebLinkAbout2002-12 r :1 Y DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, December 18, 2002 A meeting of the Steering Committee of the Orange County Sanitation District was - held on Wednesday, December 18, 2002 at 5 p.m., in the DistrlcPs Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Shirley McCracken, Chair Don Hughes Steve Anderson,Vice Chair Scott Baugh Jim Ferrymen, Chairman, OMTS Committee Randy Fuhrman Brian Donahue, Chairman, PDC Committee Jan Vandersloot Norm Eckenrods, Past Board Chair Paul Mosley Jennifer Cabral Directors Absent: Jim Silva, County Supervisor STAFF PRESENT: Brian Brady, Chairman, FAHR Committee Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Greg Mathews, Assistant to the General Manager Gary Streed, Director of Finance Lisa Tomko, Director of Human Resources Sonja Wassgren, Communications Jean Tappan, Committee Secretary FILED (2) APPOINTMENT OF CHAIR PRO TEM IN THE OFFICE OF THE 9ECRETARY IN cot om ,--%"TATION DISTRICI No appointment was necessary. JAN 2 2 2003 (3) PUBLIC COMMENTS ''Y-- --- Jan Vandersloot offered holiday greetings to the Steering Committee members. Randy Fuhrman asked that the directors continue to think about procuring funding through increased fees at a higher level than actually required to reduce interest payments and future borrowing. Paul Mosley, representing Joan Irvine Smith, thanked the Board for submitting the secondary treatment standards permit application and offered her help as needed. 7 Minutes of the Steering Committee Page 2 December 18, 2002 (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the November 20, 2002 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Shirley McCracken reported on the CASA and Orange County Leadership Symposium events scheduled for January. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported on: A. Achieving 30/30 Secondary Treatment Standards Mr. Anderson reported that we are close to reaching optimum numbers with the optimizing of existing secondary facilities. B. Biosolids Mr. Anderson reported that staff continues to use three alternatives for biosolids disposal. The ban on Class B biosolids takes effect In Kern County In January and in Kings County in February. It is our intent to keep all options available as long and as economically as possible. C. Disinfection Operational objectives are being met and we are getting extraordinary results, well under the AS 411 standards at the ouffall,which means we are also achieving the standards at the state's 3-mile limit and with certainty in the surf at Huntington Beach and Newport Beach. However, Station 9N, near the AES Power Plant, is still experiencing elevated bacterial counts. Shore and offshore studies continue. There will be a special discussion on this issue at the February 19 Special Board Workshop. (7) REPORT OF GENERAL COUNSEL The SAW PA update will be discussed in Closed Session because of information received from the Regional Board. General Counsel Tom Woodruff reported that his firm is one of six being considered for providing legal services to the Orange County Water District. The dirWore discussed the potential fora conflict of interest. Chair McCracken indicated that there did not seem to be a conflict, and should one occur, it would be handled appropriately at that time. (8) DISCUSSION ITEMS (Items A-E) A. Low Interest Loans for Converting Residences from Septic Tanks to Sewer Connections This item is on the agenda at the request of Director Steve Anderson as a result of the septic tank retirement program in La Habra. He asked about providing loans to assist with sewer connections. Gary Streed reported on the program that had been offered in the past and stated that w Minutes of the Steering Committee Page 3 December18,2002 there was very little interest. The details of the proposed program were discussed. Because there is no conclusive information on how many residences are still on septic tanks, it is difficult to determine how extensive to make the program. Director Anderson suggested that the policy be considered as part of the urban runoff Initiative as septic systems could very well be a major contributor to urban runoff. Staff was directed to continue work on this issue and a search will be undertaken for a model that might meet our needs. B. Directors Handbook Greg Mathews reviewed the draft handbook and asked the committee members to e- mail suggested questions for the Frequently Asked Questions section. C. Sacramento Outreach Efforts during 2003 Blake Anderson introduced Scott Baugh,who reported on our successes during the 2002 legislative session and the impacts of the budget deficit on the year ahead. He spoke to the two initiatives that were successfully put forward on behalf of the District and issues that are anticipated for 2003 and beyond. He expects that much time will be required protecting our revenues through defensive maneuvering. Bob Ghirelli provided a draft staff report on the history of legislative advocacy at OCSD and the issues staff will be working on with our state and federal representatives. The final strategy plan will be returned to the committee in January with more details. The directors were asked to review the report to ensure the strategies staff Is undertaking are appropriate and no changes were recommended. Mr. Anderson asked the directors for any specific comments and for direction on the Initiatives and the approach staff is taking to pursue them. None were provided. D. The Agenda Items scheduled to be reviewed by the FAHR Committee in January were reviewed. The other working committees will be dark. E. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. There were no questions posed to staff. (8) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. Minutes of the Steering Committee Page 4 December 18, 2002 (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting Is scheduled for Wednesday, January 22, 2003 at 5 p.m. The next Board Meeting is scheduled for Wednesday, January22, 2003 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:09 p.m. in Closed Session, pursuant to Sections 64956.9, to discuss potential litigation involving the District and Santa Ana Watershed Project Authority; Section 54956.9 re pending matter of litigation, Orange County Sanitation District, at al.v. County of Kem, at al; Section 54957.6 re salaries, benefits,terms and conditions of employment for At-Will Contracts with Executive Management Team; and Section 54957.6 re General Manager's annual performance evaluation and compensation. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared In accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:55 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. miffed by: Je appan V/ ` S(eylling Committee Secretary IkW¢Wlpan0e141EElilNO COMMRlEE15L FMWx Fommroc ,0 HISTORY OF LEGISLATIVE ADVOCACY AT OCSD U Draft Staff Report December 2002 The Orange County Sanitation District has recently begun higher profile participation in state and federal legislation as part of the district's overall mission. Traditionally, the district worked indirectly with other wastewater treatment facilities associations. 1970s-1990s OCSD is a founding member of the Association of Metropolitan Sewerage Agencies (AMSA), the premier national wastewater industry advocacy group. AMSA's members are the approximately 200 largest municipal sanitation agencies in the country. The organization participates, working through its volunteer leadership structure and professional staff, in all aspects of wastewater treatment facilities from management and operation to funding, legislative and regulatory development, litigation, and interactions with regulators and community-based organizations. Members of OCSD's board of directors and management team are active participants in AMSA conferences, committees, and initiatives. Past AMSA Presidents include former OCSD general managers Fred Harper and J. Wayne Sylvester. During this period, OCSD also joined an ad-hoc group known as the California Ocean Dischargers (COD) to address issues of concern to large California dischargers involving the California Ocean Plan and the Clean Water Act §301(h) waiver program. This group disbanded as more formal activities were led by local and state associations. Although not directly involved in legislative activities, the Southern California Alliance of POTWs (SCAP) was created in the 1980s to address local and statewide regulatory programs affecting Southern California agencies, especially those operating within the jurisdiction of the coastal Regional Water Quality Control Boards and South Coast Air Quality Management District. At the same time, OCSD became more involved in the California Association of Sanitation Agencies (CASA). Initially, legislative efforts were focused on contracting issues, public meetings and records requirements, and governance issues. However, more recent efforts have focused on permitting, enforcement and compliance activities of the State and Regional Water Boards. CASA has been a tremendous resource for POTWs in California. In addition to the legislative work, CASA also provides excellent conferences tailored for wastewater treatment plant directors and managers. Until recently, OCSD participated in the development of emerging legislation through the use of these advocacy groups. This approach served the district well by allowing us to pool our resources with other POTWs across the state to influence legislative and regulatory initiatives of concern to the wastewater industry. Working in this manner eliminated the need and expense of hiring an individual lobbying firm to act on our behalf. Recent Developments In 1997. a legislative effort was made by the Republican leadership in Orange County to consolidate special districts. At that time OCSD was comprised of numerous individual districts which operated through one administration. While OCSD was quickly removed from the county-wide consolidation effort due to its size, the district's board decided to consolidate its individual districts through special legislation. The district hired a lobbyist to help move the bill through the legislature, and Assemblymen Scott Baugh authored the bill, A.B. 769 (1997). The consolidation was completed without opposition in the legislature. With this success under our belts, District staff believed it was time to bring on board professional advocates to further the District's legislative and regulatory initiatives. OCSD's staff began to take a greater interest in the legislative process, both at the state and federal level. Issues associated with air quality permitting, sanitary sewer overflows, bicsolids, infrastructure funding, TMDLs, storm water, and Clean Water Act reauthorization were on the front bumer. Eric Sapirstein, of ENS Resources, Inc., a Washington, D.C. —based lobbying firm, was brought on board by the district to help understand and influence the federal legislative process and Scott Baugh, from Manatt, Phelps, and Phillips, LLP, was brought under contract to provide assistance in addressing state legislation. The year 2002 has been the district's busiest on the legislative front. The district sponsored Assembly Bill 1892 to change our charter to allow the agency to intercept, treat, recycle and dispose of urban runoff flows. This bill was authored by Assemblyman Harmon (Huntington Beach). While there was some local opposition to the bill due to the district's participation in the Clean Water Action § 301(h) program, our Sacramento lobbyist was successful in getting the bill passed through the legislature unanimously and signed into law by the Governor. Assembly Bill 1969 was authored by Assemblyman Maddox (Garden Grove) with the intent to end the district's participation in the Clean Water Act 301(h) program. Eventually the bill was amended to require the district to meet the secondary treatment standard of the Clean Water Act. The bill was stopped in committee and never made it to the Senate floor. If passed, the bill would have taken away the ability of the District's board of directors to decide the appropriate level of treatment. After the OCSD Board of Directors decided to upgrade the level of treatment in July, the district faced the prospect of minimum mandatory penalties of over$1 million per year. In order to facilitate the end of the 301(h) permit, the district sought a legislative solution to avoid minimum mandatory penalties while voluntarily upgrading its level of treatment. Assemblyman Bill Campbell (OrangeNilla Park) picked up Assembly Bill 1969, and he removed the secondary treatment language and amended in language to help the district avoid penalties. There was very little time left in the legislative calendar, and the legislature was facing numerous disputes due to the budget crisis and pending statewide elections. Despite these problems, Assemblyman Campbell and his staff, with help from Scott Baugh, was able to move and pass the legislation through both houses of the legislature and onto the Governor's desk. The Governor signed the legislation, and the district's staff was able to use this in their negotiations with the regulators to facilitate ending participation in the Clean Water Act 301(h) program in favor of a secondary treatment ocean discharge permit application. Other 2002 legislation of interest to the district included Assembly Constitutional Amendment 11 that would create a state infrastructure fund that would earmark general fund monies to pay for local infrastructure needs. This fund would grow depending on state economic growth so as not to compete with current funding for other needs. There remain concerns locally about the language of ACA 11, and there may be an attempt to amend the proposal to make it more workable. OCSD staff intends to follow and participate in any such attempts to change the amendment. Current Issues With the California state budget facing a financial crisis, the new legislative year begins with special districts facing the prospect of losing their current revenue streams to the state. OCSD's revenue streams include significant designated monies (so-called "reserves') of over $350 million and annual property taxes of $35 million. Since OCSD is an enterprise district, it is able to increase revenues through higher user fees. Some legislators and other governmental entities would like to shift property tax revenues from special districts to the general fund. OCSD will align't<with similarly situated special districts to oppose the shift of these much needed monies to the state general fund. While the budget crisis will likely be the focus of legislative efforts, other Issues include the infrastructure amendment (ACA 11)discussed above. While it is generally recognized that the construction, maintenance and expansion of public infrastructure is necessary to maintain a healthy economy and functioning society, establishing a long-term funding strategy to assure that funding has eluded the state. OCSD supported ACA 11 and the staff will watch and participate in further discussions about the amendment. Another area of interest for OCSD is urban runoff. With the change in OCSD's charter to allow for urban runoff treatment, we now face the issue of funding this treatment. Proposition 218 limits the way special districts can raise funds for the treatment of urban runoff. OCSD can either work to change the language of proposition 218 to allow special districts to raise funds for urban runoff treatment in the same way that they do for wastewater treatment, or they can work within the existing law by using the election process to raise funds for proposed treatment facilities. OCSD plans to work closely with other local agencies including the county and cities to develop a local strategy to address urban runoff. On the federal level, OCSD will work with Eric Sapirstein and John Freshman in a concerted effort to obtain federal grant funds for the construction of new treatment facilities necessary to meet the secondary treatment standard. This is consistent with support provided by the federal government to help other municipalities across the country meet the federal treatment standards. On another front, our Washington advocates were successful in placing report language into EPA's budget bill near the end of the last session that urges EPA to take a "no penalty" approach in its permit negotiations with the District. Having this congressional intent language provides the district with a level of comfort that penalties will not be imposed during construction of secondary treatment facilities. There are other important regulatory issues at the federal level that may result in the introduction of federal legislation. These include the Sanitary Sewer Overflow rule, Capacity Management and Operation and Maintenance (CMOM) requirements, and the Total Maximum Daily Load (TMDL) rule. OCSD will follow these rules and any subsequent legislation closely. Also, AMSA is continuing in its crusade to provide better long-term wastewater infrastructure funding, and OCSD will follow and support those efforts as well. Closing Historically, OCSD has worked with other wastewater treatment agencies and associations to address legislative issues of interest to the agency. More recently, OCSD has become a more active participant in the legislative process by sponsoring legislation and hiring fines to lobby at the state and federal level. The 2003 legislative year will bring great challenges to the district as we face revenue losses from the state and seek funding assistance from the federal government to build wastewater treatment facilities necessary to meet the secondary treatment standards. WORKING DRAFT ASSOCIATION AND ADVOCACY LIST December 2002 A. Associations and Consultants for Legislative Advocacy and Other Issues ORGANIZATION CURRENT ISSUES I JURISDICTION PERSONNEL DUES/FEES ACTIVITIES COMMITMENT (FTE) Association of Metropolitan Federal funding for National Various Departments $30,000 Sewerage Agencies (AMSA) POTWs including participate in AMSA infrastructure. High level activities www.amsa-cleanwater.org participation in the 0.1 FTE development of legislation and regulations of interest to POTWs, primarily as implemented by U.S. EPA. California Association of Advocate on legislation of Statewide Various Departments $8.000 Sanitation Agencies (CASA) interest to POTWs at the participate in CASA statewide level. activities www.casaweb.org Participates in numerous 0.1 FTE regulatory activities of interest to POTWs, primarily through the SWRCB and RWQCBs. NPDES Permitting Fees, tax revenues and designated monies. ENS Resources (Eric Federal funding for National: General Manager and $92,000 Sapirstein) OCSD on various Focus on federal Technical Services ($48,000 ORGANIZATION CURRENT ISSUES ! JURISDICTION PERSONNEL DUESIFEES ACTIVITIES COMMITMENT (FTE) projects including the clean water Department annual retainer ensresources.com upgrade to secondary legislation and 0.1 FTE plus $44,000 treatment. Also assisting regulations add-on for in seeking compliance special relief for upgrade to services Sep- secondary treatment. Dec '02) John Freshman Assisting ENS in National: Technical Services Costs included developing funding and Targeted solely to Department under ENS compliance assistance for federal funding <0.1 FTE upgrade to secondary and legislation. treatment. Manatt, Phelps and Philips Local issues— urban Statewide and Blake Anderson and $110,000 (Scott Baugh) runoff, ocean discharge Regional Technical Services ($60,000 issues. Assisted in Department annual retainer www.manatt.com C Amendment and 0.1 FTE add-on plus O,000 for work compliance relief for upgrade to secondary on AB 1892 treatment through AB and AB 1969 1892 and AB 1969. for Jan '02 to Sep '02) Randy Abbott & Central Valley Political Regional Layne Baroldi and Annual retainer Mike Turnipseed and Regulatory Environmental of$48,000 Consultants for blosolids Compliance and management. Provide Monitoring Division biosolids site inspection <0.1 FTE services and oversight B. Other Associations and Organizations directly involved with issues of interest to OCSD or POTWs. ORGANIZATION CURRENT ISSUES / JURISDICTION PERSONNEL DUESIFEES ACTIVITIES COMMITMENT (FTE) Biosolids Task Force for Biosolids management Regional <.1 FTE $5,000 Riverside County (SAWPA) options and Riverside County's ordinance California Water Environment State certification Statewide <.1 FTE Individual and Association (CWEA) program, government included in affairs, public education, WEF fees maintenance training, and operations training California Special District Maintaining revenues for Statewide <.1 FTE Association (CSDA) [New special districts, membership] governance National Water Research Water and wastewater Local <.1 FTE Institute (NWRI) research, peer review panels, salinity management Salinity Coalition Salinity management Regional <,1FTE $10,000 including source control, water and wastewater management and brine disposal Santa Ana River Basin Section Local activities of CWEA Regional <,1 FTE, although Individual (SARBS) Local chapter of listed above individual participation CWEA I I will vary by employee Southern California Alliance of Biosolids, NPDES Regional A FTE $54,000/year POTWs (SCAP) permitting, basin planning, TMDLs, air quality regulations Tri-TAC: Technical Advisory NPDES permitting, basin I Statewide A FTE None— ORGANIZATION CURRENT ISSUES / JURISDICTION PERSONNEL DUES/FEES ACTIVITIES COMMITMENT (FTE) Committee of California planning, water quality Volunteer Association of Sanitation criteria development, organization Agencies, California Water biosolids management supported by Environment Association and and regulation, air quality members League of California Cities regulation Water Environment Federation Similar committee National <,1FTE Individual structure as CWEA, but national organization Water Environment Research Research section of WEF National <,1FTE Foundation supported by member agencies WaleReuseAssociation Advocacy for water National <AFTE $Z,500 recycling issues and regulation C. Other Associations and Organizations indirectly involved with issues of interest to OCSO or POTWs. NAME ACRONYM Air& Waste Management Association AWMA American Fisheries Society AFS American Institute of Fisheries Research Biologists AIFRB American Public Works Association APWA American Society of Civil Engineers ASCE Association for Information Management ARMA California Chamber of Commerce CCC California Coastal Coalition CalCoast California League of Cities CLC California Organic Recycling Council CORC California Rebuild America Coalition CaIRAC California Resource Recovery Association CRRA California Utilities Emergency Association CUEA Center of Demographic Research CDR Center for Regenerative Studies CRS Compost Coalition Construction Management Association of America CMMA International Conference of Building Officials ICBO National Academy of Sciences NAS Orange County Business Council OCBC Orange County Council of Government OCCoG Orange County Current Affairs Forum OCCAF Pacific Institute Project Management Institute PMI Santa Ana River Flood Control Agency Santa Ana River Watershed Group SARWG Society of Environmental Toxicology and Chemistry SETAC Southern Califomia Academy of Sciences SCAS Southern California Association of Governments SCAG SCCWRP Commission Technical Advisory Group CTAG Southern California SETAC SoCal SETAC Southern California Water Committee SCWC Terrene Institute TI Townsend and Associates Water Advisory Council of Orange County WACO Water Quality Center Western Riverside County Regional Wastewater Authority WRCRWA R � C�� ----- /tom/Z LAW OFFICES OF V WOODRUFF, SPRADLIN & SMART a A PROFESSIONAL CORPORATION MEMORANDUM TO: Chair and Members of the Board of Directors Orange County Sanitation District FROM: General Counsel DATE: December 17, 2002 RE: SAWPA—SARI Relocation Project Status Report On November 27,2000,the Joint Management Committee ("JMC")that overseas the SARI Relocation Project (the"Project") met to review the current status of various related issues. OCSD is represented on the Committee by Directors McCracken, Anderson and Eckenrode, all of whom were in attendance. The OCSD Directors were prepared to request approval of an agreement, whereby SAWPA would pay, on an interim bests, 50%of the miscellaneous costs, including OCSD staff time and 50% of the cost for the necessary CEQA/NEPA studies. Additionally, the Directors were prepared to submit motions to obtain approval of payment by SAWPA of consulting engineering costs, OCSD staff time costs, and miscellaneous other charges related to the original studies and design evaluations. As further described below, none of the objectives were obtained other than to have SAWPA share, on an interim basis of 50/50, for the CEOA/NEPA studies. Prior to researching the agenda item for consideration of OCSD's motions, the SAWPA General Manager made a 25-minute Power Point presentation, combined with prepared remarks. Advance copies of the Power Point slides were definitely provided to the 3 SAWPA Members of the JMC, but not to the OCSD representatives. We believe the prepared remarks were also provided to the SAWPA Directors(neither I nor Blake actually saw them reading along with Joe Grindstaff, but we did observe 2 senior SAWPA staff members doing so). Halfway through the presentation, on demand of our Directors,the Power Point slides were provided, but the remarks were not. Joe Grindstaff denied that anything existed other than his notes. The next day we received the 8 pages of the printed remarks, which included specific language for 3 motions to be made by the SAWPA Directors (e.g. "I move the Joint Management Committee..."), thus impliedly establishing that the SAWPA Directors had them. The presentation itself was full of erroneous facts and misrepresentations, proof of which is being provided to you today under separate cover by OCSD's Engineering and Finance Departments. At the end of the presentation,the JMC approved of the creation of an Ad Hoc Subcommittee of 2 Directors and the Chief Financial Officers of both agencies to meet for purposes of reviewing and approving the expenses incurred by OCSD over the past 2-1/2 years. That meeting is to be held on December 17, 2002, and will be attended by Directors Ferryman and McCracken. 3s\taDwn\Loca1 December 17, 2002 Page 2 1 am forwarding some materials from the November 27, 2002 JMC Meeting for your review. Your staff and this office have prepared the following summary of alternative courses of action by OCSD in the immediate future. Alternative No. 1 • OCSD turns over responsibility for the Replacement/Protection Project to County of Orange PFRD; • PFRD will pay, or cause to be paid (in conjunction with U.S. Corps of Engineers), 100% of the cost; • PFRD Project will protect the Line—not relocate it; • OCSD will not be required to construct new sewers to serve Yorba Linda; • OCSD will maintain ownership of the entire existing SARI; • SAW PA will maintain its ownership of capacity in the SARI; • SAW PA will pay all of the$3.0 million outstanding past due amounts within 30 days of PFRD accepting responsibility for the Project. Pros • Safety of the Line assured; • OCSD gets full reimbursement for past-due amounts; • Virtually no cost to OCSD. Cons • It will take longer to complete the Project; • PFRD may not have the necessary funds. Alternative No.2 Same as Alternative No. 1 except: • PFRD will pay less than the 100%of the total cost; • Shortfall in project costs to be shared between SAW PA and OCSD on a 76/24% ratio per 1972 Agreement. Pros • Same as Alternative No. 1, except cost. 354aomn1wal 4 December 17, 2002 Page 3 Cons • OCSD will bear some cost of the Grade Stabilization— Protection Project. Alternative No. 3 • OCSD turns over responsibility for the Replacement/Protection Project to PFRD; • OCSD conveys ownership of a portion of the SARI (from Prado Dam to the vicinity of SAVI Ranch) to SAWPA; • PFRD and SAWPA negotiate payment for the costs of the Protection Project; • SAWPA pays OCSD the full cost of building trunk sewers to serve Yorba Linda and connection to the SARI at a point in the OCSO-owned line; • OCSD builds the Yorba Linda trunk lines; • SAWPA pays OCSD the full $3.0 million past-due amounts. Pros • Virtually no cost to OCSD; • OCSD gets reimbursement payment for the $3.0 million; • OCSD relieved of responsibility/liability for the Upper Reaches of SARI. Cons • Project will take longer to complete. Alternative No. 4 • Relocation/Protection Project is NOT turned over to PFRD; • OCSD selects the lowest cost reasonable Alternative Project; • OCSD and SAWPA agree to cost-sharing allocation for the Project; • OCSD retains full ownership of SARI; • SAWPA pays the full $3.0 million past-due amount. Pros • Project moves ahead faster; • Project will cost less than previously selected Alternative D; • SAWPA pays the$3.0 million past-due amount. nVapmnlLocal 4 December 17, 2002 Page 4 Cons • Higher cost to OCSD than other Alternatives (except Alternative D); • Requires successful negotiation of new cost allocation formula with SAWPA; or failing that, a likely fight with SAWPA over OCSD enforcing the 1972 Agreement formula of 76/24%. Altemetive No. 5 • OCSD conveys ownership of the SARI from Prado Dam to SAVI Ranch to SAWPA; • SAWPA assumes full responsibility for Relocation/Protection of the conveyed Line; • SAWPA pays OCSD for the cost of constructing Yorba Linda trunk sewers; • SAWPA pays OCSD the$3.0 million past-due amount. Pros • OCSD is relieved of responsibility/liability for the Upper Reaches of the SARI; • OCSD avoids all costs of Protection/Relocation of the Line. Cons • None. THOMAS L.WOODRUFF GENERAL COUNSEL cc: Mr. B.P. Anderson Mr. G.G. Streed Mr. D.A. Ludwin �sVeoaenLLacel r December 18, 2002 MEMORANDUM TO: Steering Committee Members FROM: David Ludwin Director of Engineering SUBJECT: SARI Line Relocation After the meeting Monday with SAW PA and PFRD, I believe SAW PA, OCSD and PFRD have a common understanding and agreement that the project will move forward with the Corps of Engineers and PFRD taking the lead on funding, design and construction, after the alternatives analysis is completed in February. The issue of how the CEQA work will be accomplished has yet to be determined. The Corps may take the lead on the CEQA/NEPA work. They will be reviewing the scope of work that is currently in our consultant's PSA to see if it needs modification. Through January we will be having discussions with PFRD and Corps regarding the results of the alternatives analysis and to decide on how the environmental work will be carried out. We collectively agreed to not start the CEQA/NEPA work until we get a read from the Corps on the scope. We hope to have a consensus point of view on both the project and environmental documentation when we bring the results of the alternatives analysis to the JMC in February. We also agreed to continue the public outreach efforts that are underway until a resolution on the direction of the project Is decided In February. At that time we will decide what efforts need to continue and by whom they would be carried out. Tuesday's meeting with SAW PA staff and Commission members was somewhat productive, in that we decided on how to deal with the unpaid portions of the invoices, including staff time, that were prepared for work done under the current MOU and the work done on the emergency repairs last fall. We will bring a budget and a more detailed explanation for the expenditures for JMC consideration in February. We are hopeful that the unpaid balances will then be approved by JMC and subsequently paid by SAW PA. However,we were not able to make any progress on the outstanding invoices associated with the previous engineering and environmental work associated with Alternative D. I believe we still have a fundamentally different perspective on the responsibility of SAW PA for payment of the work associated with the development of Alternative D. This will take much more effort and expenditure on OCSD's part in order to resolve this issue to our satisfaction,and I am not at all optimistic that we will ultimately be paid. OCSD Summary of SARI Realignment Invoices to SAWPA Status as of 12/16/02 Original Adjusted Amount Invoice Invoice Invoice Paid Unpaid Number Date Amount by SAWPA Amount Invoice Description 22404/25039 10/23/2000 $ 121.687.11 $ - $ 121,687.11 2-41: 1/1/00-6/30/00 23272/698 7/2/2001 98,368.79 - 98,368.79 241: 7/1/00-9/30/00 23273/699 7/2/2001 721,967.99 - 721,967.99 2-41: 10/1/00- 12/31/00 23274/700 7/2/2001 91,183.86 - 91.183.86 2-41: 1/1/01 -3131/01 23529/701 10/1/2001 1,304,409.75 - 1,304,409.75 2-41: 4/1/01 -6130/01 23982/702 11/14/2001 133,725.65 - 133,725.65 2-41: 7/1/01 -9/30/01 24442/694 2/5/2002 259,197.73 239,056.59 20.141.14 2-41-2: 10/1/01 - IM11/01 24443/695 2/5/2002 155,971.68 10,038.31 145,933.37 2.41: 1011/01 - 12/31/01 24784/693 4/24/2002 5,937.02 2,894.06 3,042.96 2-41-2: 1/1/02.3/31/02 24785124944 4/24/2002 144,808.39 75,703.51 69,104.88 2-41: 1/1/02.3/31/02 24945 6/14/2002 42,673.96 35,450.80 7,223.16 241-2: 7/1/01 -9/30/01 24946 6(14/2002 30,736.98 30,736.98 - 241.2: Jamison Retention 25041 6/29/2002 177,712.72 95,261.73 82,450.99 2-41: 4/1/02.6/30/02 25760(NOTE 1) 11/20/2002 36,985.02 9,985.63 26,999.39 2-41: 7/1102-9/ GM $3,325,366.65 $499,127.61 2,826,239.04 NOTE 1: Per letter dated 12/12/02 from SAWPA, they will wire $9,985.63 on 12/16/02; payment is still pending as of 12/16/02 at 11:30 am. OCSD Invoice No.22404 To SAW PA Cow PBMdi I/INolo6(3Nw Dale 01 TOYl 1m oe SAWPA'e Amount SAW Nwuni Pold AnrouM J-B%pro,Sraph� uubol/Vencor(m s Wwk PeKpme0 br OWebudl Amount DSYBSaYbes 192320w S 348W.32 48% E 16707.03 $oW S 16 Tt).03 ReWew&command on OR,pmyaddi&Bvadi wnwpOMarra,mesas,wYdrdwnD sunowmpaa IN112000 S <9tW.22 dE% E 23.t29A] EO.w E 23128.8] Wamcetlo CUMmcl Sl6 labor 102320w E 2)10M 48% 1 .W Saw a 1300.80 AaeiNw pmloot...&pMWw EIR mNeW6Celedi 622000 S 214.22 4B% S 102.03 SO.W S 102.83 ProvIw IYICN eI EIq reWewemhA mwll laler 41IM000 S 251W 40% S 121A4 60.w S 121.44 AdiveNw pWplc heoaw 0 dims OR b nevnWor Re mhlos w)20005 10A8 4B% S 9.00 $M00E 9.00 IMamdllon wples and dielemrpb Olen Wkw Aewc..OR ComMmM% ra hb 322W0 S 223.05 40% f IWAS S&M E WAS Caplea d Holmes&Nonov powM N 411/1N0 S 9313.65 46% E I619M E0.00 E tb19.35 cot Monsoon Ra Itles 6402aw S 2].64 48% S 13.V E0.00 S Is" IMoml911on copies and dielhmry b Co.ConsulYMe R biu fi9YHD0 S fi39.8B OB% E 26056 0.00 f 2SB.Z8 &111er copies R Nw 832o00 S 298.64 48% E 142.98 SOW f 142.39 EIRcopba R r hks 623200D S tM.64 4816 S 514.0 So00 f 514.82 MR wpiw RO Nw 8�00 S 34).38 ar, IN.TJ 000 S 168.]e Copes 01 SARI report Re n Mw &'902ND S amse 48% f 322.)3 50.00 E 322.n EIR cwY. Re Mw SAMAMOoS 22 m 48% E 108.30 E0.00 f lo0.3D FIR-PAo RB Mw &222000 S 131.02 48% E 62.w E0.03 E 82.89 OR copWan WSw6Aawc 112N1999 S 8]86.6) 48% S 3 ).80 EOOO E ).w ReidW ,WeW bldo9lwl lack Repoa,aM 9repNw reportM6S Bn ASmM Ninow S 1029.w 48% E 493.82 f0.00 E 493.B2 Revbw dieal0nbWlipmloda,mMlecic,aM moles. Wwm 18,00,SAWPAeme6meMm9ardn9EIR dim6S d11n&SW n fl 6 S 4 .70 48% E 2.191.98 EOAO S 2.181.06 Rawnch law rwandrq 13l2 a8mamant dNSAWPA,created memos repaMln9 SAWPA'e Will ,redoes fiIW 0 EII0E13 rMOW mdulbndmon1 1Ywwa D, d H drwl4B0fMll2a es&Ramwico. 12200o S 19695.35 40% E 9453n 0.w f 9 .)] co.c0esulYds-labb eweumw dia0l ,A48NSF ReIMy Ca0a-man rou.,pmpdoonow ownWon d doors dwses&Narvarlw. 2AS2000 E 1,673.0 48% E 755M O.00 S 155.25 Holmes&NMorlw. 3I1200O E 11453.84 48% E SA9).84 E0.00 $ SAW,% Holmes&Namarlco. 4A32000 E 7689.13 40% E 36 m SON f .78 Ilnlmw&Nammlw. 822101) S 7613.91 48% E 3654.83 $0.00 3.654.63 KS.DYmw&Awes. 12,111999 $ 13.763.00 40% E 6N100 E0.w E 6.wow Fm's KS.Durlbv&New, 14312000 S S>50.00 40% S 4 00.00 EO.00 E 4 01W EO90IS K9.Dudtar&Aww, 2202000 E 2637S.DD 48% S 12660.00 $0.00 S 12680.00 SMIS K.S.Dvdnw&Awes 9282000 E 29.001W 48% 1392DA0 So.w E 1 Nam Elmis KS.OUMar&)Wwt 6I12000 E 9000.00 4B% S 4520.00 E0.00 S 0,920.00 EIWEIS K.S.Dmiar&Aewa 5I3120o0 ] a.0a 45% S 3480.00 E0.00 E 3 .W EIMIS C.R.Ndwn,P.E. I BI312000 S 940.00 1 18% S 461.20 50.00E 451.20 AnMWIos Win ElRand GoolacA lmw6odl0w C.R.Nd P.E. untlooc 2800.00 48% S 1,2d9.W 50.00E 1 .00 A Iance With EIRand Canoudlw ScWdiWIn9 C.R.Ndson,Pe. 1 ww0 $ 2,3s)(10 48% 112B.0o $a.w S 1128.00 AuleYmx with MR,Permidw,and!Condncf..&1noc.11 dal 283614.81 E121681F.11 EO.W E121,887.11 n i OCSD Invoice No. 23272 To SAWPA Cc rina Period 7/1/00 to 9/30/00 Date of Total Involce SAWPA's Amount Billed Amount Paid Amount Consultant/Vendor Invoices Invoice Amount Cost Share To SAWPA by SAWPA Outstandina Work Performed for Outstandim Amount OCSD Staff Salaries 722001 S 29.024.71 76% $ 22,058.78 $ $ 22 058.78 OCSD Staff Overhead 7/2/2001 $ 40 690.86 76% $ 30 925.06 $ $ 30.925.06 OCSD Contract Staff Labor 72/2001 $ 27.330.83 76% $ 20 771.43 $ $ 20 771.43 Je s Catarina 7/182000 $ 140.31 76% $ 106.64 $ $ 106.64 Lunch for 10 people Orange Courier 7/152000 $ 75.00 76% $ 57.00 $ $ 67.00 Important package delivery to Eldon Horst MotoPhoto 9152000 $ 10.72 76% $ 8.15 $ $ &IS Map Copies S/e/2000 $ 22.69 76% $ 17.24 $ $ 17.24 Copies of maps of SARI area for sewer purposes County of Orange 915=0 $ 850.00 76% $ 646.00 $ $ 646.00 Fees paid to PFRD for EIRIEIS Notke of Determination. it FedEx 9/8/2000 $ 19.66 76% $ 14.94 $ $ 14.94 Package to Boyle Engineedng for FedEx 9/11/2000 16.96 76% $ 12.89 $ $ 12.89 Package to US Corps of Engineers for K.S.Dunbar&Assoc. 9/l/2000 $ 4.500.00 76% $ 3420.00 $ $ 3,420.00 EIR/EIS K.S.Dunbar&Assoc. 7/12000 $ 11 525.00 76% $ 8,759.00 $ $ 8.759.00 EIRIEIS C.R.Nelson P.E. 728=0 $ 3,800.00 76% $ 2,888.00 $ $ 2,888.00 Assistance with EIR process and Construction Schedule C.R.Nelson,P.E. 8/312000 $ 4,100.00 76% $ 3116.00 $ $ 3116.00 Assistance with SARI Una Design Team with Permitting Process Woodruff,Spradist&Smartt 7/31/2000 $ 2,676.25 76% $ 2,033.96 $ $ 2,033.95 Research and gave guidance on EIR,Fish and Game,and CEOA Woodruff,Spradlin&Smart 8/312000 $ 43.50 76% $ 33.06 $ $ 33.06 Answer legal Issue with direct costs/subcontractors regarding the PSA APWA 7/172000 $ 56.00 76% $ 41.80 $ $ 41.80 Fee for presentation for USACE Wetlands Permits The Register 7/31=0 $ 1 656.98 76% $ 1,259.30 $ $ 1.259.30 OCB Reprographics 728/2000 $ 281.39 76% $ 213.86 $ $ 213.86 OCB R ro re hics 7/21/20001 $ 87.91 76% $ 66.81 $ $ 66.81 OCS Reprographics 7/17/20001 $ 16.36 76% $ 12.43 $ $ 12.43 OCB Reprographics 716/20DOI $ 161.63 76% $ 122.84 $ $ 122.84 008 Reprographics 7/26/20001 $ 314.08 76% $ 238.69 $ $ 238.69 ' OCB Re ro ra hics 8/3020D0 $ 117.51 76% $ 89.31 $ $ 89.31 OCB Reprographics a292000 $ 713.45 76% $ 542.22 $ $ 642.22 OCB Reprographics 8/1420D0 $ 68.17 76% $ 51.81 $ $ 51.81 OCB Reprographics 9/52000 $ 434.91 76% $ 330.53 $ $ 330.53 OCB Reprographics 8/312000 S 27.69 76% $ 21.04 $ $ 21.04 OCB Reprographics 8/312000 $ 51fi.55 76% $ 392.58 $ $ 392.58 OCB Reprographics 8/8/2000 $ 27.08 1 760/6 $ 20.SB $ $ 20.58 OCB Reprographics 8/72000 $ 111.79 1 76% $ 84.96 $ $ 84.96 Materials from inventory:Film $ 15.65 76% $ 11.89 $ $ 11.89 otal $129432.62 $ 98,368.79 $ $ 98,368.79 e.. OCSD Invoice No.23273 To SAWPA Cooerns Period IMM MIMI,00 Comulbnnvonesrinvakes Dols of Tow Invoke 1"% $ AmouABOed Amount Peld Amount Invoke Amoun T SAWPA SAWPq Work Podomed for Owbbndk Amavnl 0CSo Ease SON408 7NN001 S 39571.85E 25 14.61 S 28 14.61 OCSDSUM(Weromd 7=001 S 40M1.5437 86.62 S S 97 A2 OGSo Convect Sbe loan, 7NN001 s 47177.26 $ w1154.72 S $ 96 .72 Me Cosine BRMODO E 0.00S am S S 0.m Cape.0 moue lmm the OrangeCo.My RsuNer. Workeha Food 1b18N000 S 90.1268A8 S S ".40 Lunde for workshop w MISA00. CA Re onMWabrowl 11NMOOD S 1,000.WM..00 $ s 760A0 Fees Mom Regional Water Ousts,Conan Board. K.S.ounaerEAssw. 101120W 5sm.w4160.00 $ b 4180.00 P,efamewol EIRaIS. K.S.DunW&Meoc. 11y1N00) a 5000.00E 3 Mee S S 3800.W Pr.parotbnel EIRAMS. K.S.DunaarSAsaoc. 12f1N000 $ 2 w,wS 1900.00 S 5 1,DW,W Prepamden a EIRIEIS. K.S.Dun0ar8Mwo. 1NNUU1 $ 1 .00S 850.00 S S 950.00 PrepalaMnde EIRMIS. C.R.Nelson P.E. SNON000 2 .00S 1960.80 S 5 1680dO 401 and 404 permlb C.R.Nelson P.E. 1MI4000 a 1 .00 76% S 702.80 a $ 782.80 RavlaWahanded meeM6s and w 6WM. C.R.Nelson P.E. 12129QOt10 a 3.140.001 76% S 2,388A0 $ $ 2.Me0s0 C.otlnu.dae.lslsnceww,moon ing outs O.R.Nelson.P.E. 11MOMIX)OI S 2050.00 1 76% S 1,558.00 E $ 1550.00 Cantonese oeaYblw ww penniffling pnoosm Brown S Caldwell IWIEAODDI If 166.M.79 1 76% $118 44.66 11924CM MR-moalltrelbn,UUM,noesurch,heiraelos,assignment news,survey,wlmdd6.and mateMS. Brown a C.ld a 1M72000 S 164149.51 70% 5124753.70 s $124763.00 FOR..UWmswmh,hydraunce.a5gronont Mo..,sury unto sweeten,construction sadness,panne ,andmob Brown S Caldwen 11M000 E1z31B1.64 76% S 93818.05 S S W,618.05 H6A-9w1eN.bvestlpelbn,p4aMo asps.,constr.est UM-Prelen.dMreporbmwe. BogW-Ponded ,CEOA,EIR,wMic Bross a Caldwan 12/WOOO b140533.19 76% 5106 05.22 a 510880 M POR-unlM rewarch.hydlaullm.a0gnment news.sumay,pua8o pueaech,combuclbn esdmb.wenoM ,end metering. On.E Calderon 121164000 S 200 .98 16% 515283.M b 8lea.M3.78N8A- e0bch.Invaen0anpn.Rpefleff,seen,constr.eat L&M-Pmdn.figs repom,maps. BOyss-PsrmOM ,CE0A,EIR,Vaft.. Glenn Luhoab Meco. WifiaM S 522.83 76% S 39).35 S $ 397,35 Rules,l0nbdrn"I mpod. proveneProbecbnab 13NOI00 S 750.W 76% S 570.00 S E 570.00 CCTV IIM'a 4T aawpr. Pennon.probsidoneds IImmS 800A0 70% S W,W S $ 684.W CCTV 201V a 42•wver. P .Pmhsabwla 11RMOw $ e76.00 76% $ 513.00 $ S 513.00 CCNBid de4Y sewer. P .Professionals 11y8112ODO S 978.00 M% S 741.00 E S 741.M 0CTVI7M•o161•aswar. PropipsPrafoeelonab M M000 S 676.00 76% a 513.00 E S 519.w COW2591•a61•mwer. PnopipeProf.ssbnab Ilaca000 S 921,54 761L $ M..60 E S )OOAO CCNIM-1sewM. Pro ' .P,alaaabnels Ib13ND00S 841.11 78% S 639.25 S S M25 CCTV121B'aM•seens, P.p4,eProfmsbnols 12I1342000 a 593.40 78% S 450.98 S $ 450.00 CCTVBBOo146•mrmr. Pro profsubnab 11N0000 S 600.00 1 78% $ OEM E a 456,0) CCTV715oleswer, Twella Conan ilaw000l S mon,1 78% S MR() a S Ma.90 EIR court ropodYp defenses. WoodmM,SpmdM b Smad 1=IN= S 101.10 78% S 76.84 If 76.e4 Owetlon an proSuaalutlon Yeue end wet pgnvd OeL Wood.".SpmdM E Smad IMBMIO E WAG 78% S 18.84 E S 19.9a Rovbw omeg RE redeem b ewmbe TMDL defdebn. WondmM,SpmdM b Smut llaIla 10 $ 474.00 78% S 300.24 S S M0.24 Reviewed PM wan 1101M,a NOMf BM SAWPA aa,mmeMa wM designa,glneM The Re war momwo E 1 M.00 M% S 969.76 S a 969.76 Mlwpualk bpM seta no Register IIA104C00 E w. MX S 152.00 $ b 152.00 Credit-Baodva0 MS m ks willem $ W.30 M% S 2M.65 S S M.58 OCS Ro hw M7N000 S 1W.12 76% S IM.69 $ E 102.69 OCB ks MBNwO E ECW 7816 S 71.88 $ 71.86 OCB ice eIdR000 $ 352.67 76% E 268.03 E S MB.09 OCB Re mks II11N000 S 27.31 76% E 20,76 S S 20]8 OCB Re M1ke 119112000 S 19323 76% If 13925 $ If MINE OCB Reproguffenic. 11122N000 S B.W 76% S 4.61 E 4.61 ME e re hne I INIMA)DOI S 6D.69 1 76% a 46.0 S S 45A0 nisi If949 95180 $721067.99 $ S7219fi7.99 OCSD Invoice No. 23274 To SAWPA Covering Period 1/1/01 to 3/31/01 Date of Total Invoice SAWPA's Amount Billed Amount Paid Amount Consultant/Vendor Invoices Invoice Amount Cost Share To SAWPA by SAWPA Outstandino Work Performed for outstanding Amount OCSD Staff Salaries 7/2/2001 $ 32.208.83 76% $ 24 478.71 $ $ 24.478.71 OCSD Staff Overhead 7/2/2001 $ 45288.89 76% $ 34419.66 $ $ 34,419.56 OCSD Contract Staff Labor 702001 $ 25,956.84 76% $ 19 727.20 $ $ 19,727.20 FedEx 3/30/2001 $ 22.46 76% $ 17.07 $ $ 17.07 Ovemighted package to Eldon Horst and City of Vorba Linda Videotapes 1/10/2001 $ 17.25 76% $ 13.11 $ $ 13.11 Purchased blank VHS tapes to copy video Labels 2/21/2001 $ 21.49 76% $ 16.33 $ $ 16.33 Meelinif Food 3/52001 $ 100.00 76% $ 76.00 $ $ 76.00 Lunch for Value Engineering Study meeting on 3/5101 Meeting Food 3!7/2001 $ 115.00 76%. $ 87.40 $ $ 87.40 Lunch for Value Engineering Study meeting on ar7M Meeting Food 3/6/2001 $ 64.50 76% $ 49.02 $ $ 49.02 Lunch for Value Engineedng Study meeting on 3/6/01 C.R.Nelson,P.E. 1/31/20011 $ 2,400.00 76% $ 1,824.00 $ $ 1,824.00 Assistance with Permitting process C.R.Nelson,P.E. 2/28/20011 $ 2330.00 76% $ 1.770.80 $ $ 1.770.80 Worked with OC/PFRD and USACE in search of funding C.R.Nelson,P.E. 2/28/2001 $ 950.00 76% $ 722.00 $ $ 722.00 Assistance with Permitting process Woodruff,Spradlin&Smart gppg$pgp $ 285.60 76% $ 217.06 $ $ 217.06 Review AR,engineering proposal,and agreements with SAWPA Woodruff,Spradlin&Smart 1/31/2001 $ 3,425.40 76% $ 2,603.30 $ $ 260330 SARI Line issues,prepared opinion letter,went overeminent domain proceedings,and CEOA compliance issues Woodruff,Spradlin&Smart 2/28/2001 $ 4172.30 78% $ 1,650.95 $ $ 1,650.95 Eminent domain proceedings,and NEPA requirements OCB Reprographics 2/14/2001 $ 55.69 76% $ 42.32 $ $ 42.32 OCB Reprographics 2/20/2001 $ 61.87 76% $ 47.02 $ $ 47.02 OCB Reprographics 3/6/2001 $ 29.06 76% $ 22.09 $ $ 22.09 OCB Reprographics 223/2001 $ 583.08 76% $ 443.14 $ $ 443.14 CA Dept.of Fish&Game 228/2001 $ 1,390.50 MIS 1,056.78 $ $ 1,056.78 Fee for 1501 sbeambed alteration agreement Southern Cal.Edison 1/312001 $ 2 500.00 76% $ 1,900.00 1 $ $ 1.900.00 IPIM check fee deposit Total $119,978.76 $ 91,183.86 $ $ 91,183.86 OCSD Invoice No.23529 To SAWPA Covft Period VIM 106 l Deb 01 TOM 1. SAW PAY Aneum Bl1bd I Amount Pak Amaunl Consultant/VenOor Im iow Noel. A m Cost Share To SAWPA SAWPA Ouls inn Wart Pedomatl lw CIWWOdlm Mvum OCSD Sbd SMadec 10/12W1 S 3 349.92 76%RMS319.19 !!W S S 24,56394 o QSMKCv."ad 10/12001 $ 4701.16 76% 4.W S S 35nCU OCSDContr SMDIeWr 10/12001 $ 59,014.31 76% SO.BB $ $ 44.650.88 Pa*i Fee-USAGE mwg 52B/2001 S 13.20 ]8% 10.03 S $ 10.0E PeMing taa for mwtbg in lA Mawmw-Sdat v s $ 99.fi0 76% ]3]ll E $ ]5.]0 Brown&CM l 2232001 $ 1W.962.24 76% 11M $ S 13&611.W PDR.0,s,u91iy.a .hyd.WIM all9mnm b+we ro1pw wmey,wntl W..end p .ifin Brown&CWk d 2/23F2001 $ 13.InU ]6% D04S1 $ S 10004.31 M&I meppbg OW!phologammsly,GPS"ulprrlenl. Brown&Cwl m PP132001 E 165430.88 ]6% W.4] $ S 125 M.4] PDR meatln ,uli iy mmmh.m Mg prelim,wwtr.eM.,MId wm6tling Broom&Celtlw0ll 2232001 E 102]89.74 ]6% 120M $ $ mj W.20 y -Geolwh 01,,;Wkn,wntr.Dow&wM",SARI WmWO enL NCO-wnstr.Oalab ,WmnIM Public O&each. Brown&Caldwell :E20/2D01 $ 206.198.78 ]6% ]p9.W E E 15fi]09.55 PDR mwtings,Willy....public ouuwcO%relowtkn Md wnstr.Dow,mom M.ROW,moat e Bmwn&Caldwell 9!30/2001 E 80399.30 ]8% M.4] $ S 459W.4] UM:MedM Mappl and PWtWmmmeay,NCO.Wup wmmunlly m WN al 9yant Ranch;Kok TMIIIc Design&Study 8mwn&Caldwell W1112MI S 04104.20 ]6% 319.19 $ $ 208.319.19 PPR nM 1 .uNiy research,Pam WV,mldalion mwMge,ROW eemkea,w0 rmWnt E,cwt estimate,dak Owlysls,aW tlw dwww Brown 8 Celtlwell 5202001 $ 486,1]299 ]8X $ - E 954,291.49 N - en IN GWAe OW1 ptling; AM:MAW meW aW PW1o9.[T,,Beyb:PDR,NEC2MEC6 m .,OW wmMrupl does:NCG:plW MM. PR aM dmA IMbr t E 354 291.43 e.nt awwm;OvOIWO:BNSF RR;Kok Tm11k;EMmda:Bhe 1.Wrwl p ;REG Bounds wneyl Brown&Celtl l B292W1 $ 20]54.5] 76% $ 15n3.47 $ $ 15.n3.47 Atl most ealimWIW.dak anysis SOW Brown&Caldwell 132&2001 S 7.734.16 ]e% $ 15,107M $ $ 5 sn.96 IBM:Renal Mapping mod PWlogmm O1W.NCG:Co Or ky relations.Mmbgy/plen,and a unl marrogemoM;OvedOw:ROW plannbg/word;REG: ,Oj 1 survey Parson .Nw 4/l6 l $ 36.924.w ]e% $ n,58251 $ $ 2&582.51 Value Ergime WN SWdy P.Enpi.n, 6r&20 n $ 5.174.95 76% $ 3.932.96 S S 3 932.W Vatm Erlglnedng SWdy KP.UWstmm W7 l E 2596.67 76% $ 1,9V.w S $ 192].8] Feld/Ste Wsit KS.Dunbar&React. 2/12001 S 4440.W 76% S 9W4.78 S $ 33]4.]a EIWEIS proceae C.T.llm M 420/2001 S zwzw 76% $ 1 56].W $ $ 1,56y.5o Revlewetl grade ebb0lzero,aid mWim m ban wf sludin C.T.awh 3/26 l $ 1,95D80 76% S 1.46 w $ S 1.4 .W ReuercW Md prepared amour analysis Ore wl. C.T.smN 3282001 $ WS.Oo 76% $ 741.W $ S 741A0 R9vlwd amour an&pIs P nWion vd prawnW b slakeholdem C.R.Nelson.P.E. 8/ iron 11820.00 76% $ 1.38 M S S 1,8&9.20 IMWWMtw with mom WN Pm ss C.R.Nelson,P.E. 42W20o1 $ 3600.00 76% $ 273&00 $ S 2,736.00 IMWWb w vMh wnnitting prowss CR.WwO,P.E. 5Mn=n $ 4.MW 76% E 3.Qc.00 $ 43.4M.W 00 AsWWM wM POOW gCA NMwn,P.E. 620/2001 $ 34=W ]8% S 2584.W S .W MaIW.w with pem WV pm WO WaaEMI,Sp adlin&Sman WIM01 $ 2 393.40 ]6% $ 1,818.98 $ .n ReNswed memo W&WIN Ywba Unda Owes.smails Imm YWM IMda,ad Im WO W ownamhlp WoadMl,Spmtl3n&Smad 4/802001 $ 868.w ]8% $ 660.29 $ .29 Wmxd ,SpmdOn&:Small 5M2001 $ 34.80 ]8% $ '2&45 $ .46 CA Dept.P1 FM1&Game 4/262001 $ ]M.]5 ]6% S W.29 $ .29 1601 ll a lws RWOCB 4 01 $ 1,umm ]6% S ]60.00 $ .W Secgon OX w0M appllwlbn by Pacific BWI T/11mol $ 251.80 ]6% $ 191.3] $ .9] COMewn WlOCB Ra ro Mw SI152001 $ 2,102.9] ]6% $ 1598.W S 26 SARI EIR OCB Ra lk 3N52001 $ ]5.W ]6% S U.40 $ .40OCB Ra hlw 32]2001 E !.05 ]6% S40.29 $ .33OCS ro kw SIy20p1 E 51.48 ]6% $ 99.11 $ .11OCBft ro m hlw 4/1]2001 $ 4].30 ]6% E M.95 S .95 OCB ro m h1m 42N2001 E 36.22 I okl $17163M.62 $1,31X409.75 S $13D440975 OCSD Invoice No. 23982 To SAWPA Covedrig Period 7/1/01 to 9130/01 Date of Total Invoice SAWPA's Amount Billed Amount Paid Amount Consultant/Vendor Invoices Invoice Amount Cost Share To SAWPA b SAWPA OWstandin Work Performed for Outstanding Amount OCSD Stag Salaries 1-1/14/2001 $ 23,586.07 76% $ 17925.41 $ $ 17,925.41 OCSD Stag Overhead 6/28/2002 $ 30,314.39 76% $ 23 038.95 $ $ 23,038.95 OCSD Contract Stag Labor 11/14/2001 $ 17 859.12 76% $ 13 572.93 $ $ 13,572.93 Pe cash 7/19/2001 $ 10.00 76% $ 7.60 $ 7.60 Parking fee Refund on permit fees 7/3/2001 $ 1,236.50 76% $ 939.74 $ $ 939.74 Refund from the State of California Brown&Caldwell 8/28/2001 $ 19,994.27 76% $ 15,195.65 $ $ 15195.65 Public Outreach and administration Brown&Caldwell af28/2001 $ 12,337.13 76% $ 9,376.22 $ $ 9 376.22 L&M:Aerial Mapping and Photogrammetry; NCG: Public Outreach; REC:Boundary Survey Jamison Engineering 71=001 1 $ 11.062.66 76% $ 8.407.62 $ $ 8,407.62 Biologist report and staking for proposed roads Jamison En 'needs 8/15/20011 $ 16,778.48 76% $ 12,751.64 $ $ 12,751.64 Surveying and research on Santa Ana Suckers RBF consultant 7/27P"l 1 $ 23,333.00 76% $ 17,733,08 $ $ 17.733.08 Reid surveys at critical locations along SARI line such as pipe depth and changes from N&H's report RBF Consultant 824P"l $ 15,936.00 76% $ 12,111.36 $ $ 12,111.36 Field surveys at critical locations along SARI line such as pipe depth and changes from N&H's report G.R.Nelson,P.E. 7/2712001 $ 2,600.00 76% $ 1,976.00 $ $ 1,976.00 Assistance with Permitting process C.R.Nelson,P.E. 8/312001 $ 600.00 76% $ 456.00 $ $ 466.00 Assistance with Permitting process C.T.Bathala 8/232001 $ 375.00 76% $ 285.00 $ 285.00 lAttended presentation to the Board of Directcrs of SAWPA and responded to questions Woodruff,S radlin&Smart 8/31/2001 $ 2,199.90 76% $ 1.671.92 $ 1,671.92 Review and reviesed the Memorandum of Understanding multiple times Pacific Bell $ 17.53 76% $ 13.32 $ 13.32 Pacific Bell $ 18.80 76% $ 14.29 $ $ 14.29 OCB Reprographics $ 139.32 76% $ 105.88 $ 105.88 76% $ 9.63 $ $ 9.63 Package sent to Eldon Horst FedEx $ 12:.�67FedEx I $ 16.96 76% $ 12.89 $ $ 12.89 Package sent to Boyle Engineering for PDR reference otal $175 954.80 $133 725.65 $ $133.725.65 OCSD Invoice No. 24442 To SAWPA Coverno Period 10/1/01 to 12/31/01 Date of Total Invoice SAWPA's Amount Billed Amount Paid by Amount Consultant/Venda Invoices Invoice Amount Cast Share To SAWPA SAWPA OutstandIno Work Performed for Outstanding Amount OCSD Staff Salaries 2/5/2002 $ 11.864.49 76% $ 9,017.02 $ $ 9,017.02 Consauafon Administration,studies,permitting,and inspection OCSD Staff Overhead 2WO02 $ 14,637.00 76% $ 11,124.12 $ $ 11,124.12 Overhead to cover benefits and finance dept's time Unocal 76 gas 11212001 $ 184.44 76% $ 140.17 $ 140.17 $ PAID Jamison Engineering 1=52001 $ 71.643.61 76% $ 54449.14 $ 54449.14 $ PAID Jamison Engineering 1122001 $ 75.423.60 76% $ 57,321.94 $ 57,321.94 $ PAID Jamison En ineerin 11/13/2001 $ 49,002.30 76% $ 37241.75 $ 37.241.75 $ PAID Jamison Lea 12/122001 $ 99954.00 76% $ 75985.04 $ 75,965.04 $ PAID Jamison En ineerin 122002 $ 18340.20 76% $ 13938.55 $ 13,938.55 $ PAID Total $341,049.64 $ 259,197.73 $ 239,056.59 $ 20,141.14 OCSD Invoice No. 24443 To SAWPA Co"I'l a Period 10/1101 to 1PJ31/01 Date of Total Invoice $AWPNs Amount Billed Amount Paid I Amount Consultant/Vendor Invoices Invoice Amount Cost Share To SAWPA bv SAWPA I Outstandina Work Performed for Outstanding Amount OCSD Staff Salaries 2/5/2002 $ 24,946.51 76% $ 18,959.35 $ $ 18,959.35 Emergency work,inspection,design,studies,and permitting OCSD Staff Overhead 2/5/2002 $ 34,659.00 76% $ 26.340.85 $ $ 26,340.85 Benefits and accounting costs OCSD Contract Staff Labor 215/2f102 $ 44.294.07 76% $ 33 863.49 $ $ 33,663.49 Emergency work and design FedEx 9/26/2001 $ 14.71 76% $ 11.18 $ $ 11.18 Package to Brown&Caldwell USPS W21/2001 $ 1,080.00 76% $ 820.80 $ $ 820.80 Postage costs for public outreach newsletter C.R. Nelson, P.E. 9/28/2001 $ 2,800.00 76% $ 2,128.00 $ $ 2,128.00 Assistance with permitting process Jamison En ineerk 11/020011 $ 18105.33 76% $ 13.760.05 $ $ 13,760,05 Maintenance of roads Brown&Caldwell 12f7/20011 $ 12 185.43 76% $ 9,245.73 $ $ 9.245.73 Boyle:permitting;NCG: Public Outreach;Overland: BNSF RR; REC:Boundary Survey Brown&Caldwell 12/4/2001 $ 42 748.83 76% $ 32.489.11 $ $ 32,480.11 Public outreach,administration,cost estimate H&N,and emergency maintenance Brown&Caldwell 12/7/2001 $ 14309.04 76% $ 10.874.87 $ 7,154.52 $ 3,720.35 Expanded alternatives and emergency maintenance Brown&Caldwell 12M2001 $ 5.557.57 76% $ 4,223.75 $ 2,778.79 $ 1,444.96 Emergency maitenance/repair update letter to CAC Woodruff, S radlln&Smart 9/30/2001 $ 374.60 76% $ 284.70 $ $ 284.70 CEQA, Fish&Game,MOU,and repair and maintenance of SARI line Woodruff, S radlln&Smart 10/31/2001 $ :63,00 - 76% $ - 47.88 $ - $ 47.88'-- Reseamhedblaim of Gary Young Woodruff, S ratllin&Smart 10/31/2001 $ 1,737.20 76% $ 1,32027 $ $ 1,320.27 MOU reviews/draffs/development Woodruff, S radlln&Smart 11/30/2001 $ 2.160.60 76% $ 1,642.05 $ $ 1,642.05 MOU revisions Conference Room Rental 11/20/2001 $ 180.00 76 $ 136.80 $ 90.00 $ 46,80 Rental for meeting with legal counsel and SAWPA Conference Room Rental 11/28/2001 $ 30.00 76%% $ 22.80 $ 15.00 $ 7.80 jAdditional fee for SAWPA/OCSD meeting on SARI MOU otal $205 225.89 $155,971.68 $ 10,038.31 $145 933.37 OCSD Invoice No. 24784 To SAWPA Covertrut Period 1/1/02 to 3/31/02 Date of Total Invoice SAW PA's Amount Billed Amount Paid Amount Consultant/Vendor Invoices Involoe Amount Cost Share To SAWPA by SAWPA Outslandino Work Performed for Outstanding Amount OCSD Staff Salaries 4/24/2002 $ 1,746.16 76% $ 1.327.08 $ $ 1 327.08 Construclion Administration OCSD Staff Overhead 4/24/2002 $ 2.165.00 76% $ 1,637.81 $ $ 1,637.81 Benefits and accounting costs. Unocal 78 gas 12/21/2001 $ 57.32 76% $ 43.56 $ 43.56 $ PAID Unocal 76 gas 1/22/2002 $ 10.66 76% $ 8.10 $ 8.10 $ PAID Unocal 76 gas 2/21/21M $ 22.49 76% $ 17.09 $ 0.38 $ 16.71 Gas for construction Inspection phase Jamison Entifineedno 122312001 $ 3844.OD 76% $ 2921.44 $ 2,629.30 $ PAID Jamison Engineering Retention 122320o! $ 384.40 76% $ 292.14 $ $ PAID OCBR r re hits 1215120Ol $ 49.30 76% $ 32.91 $ 32.91 $ PAID OCB Reprographlts 121&20011 $ 153.99 76% $ 117.03 $ 117.03 $ PAID OCB Reprouraphies 12/18/2001 $ 8261 1 76% $ 62.78 $ 62.78 $ PAID Verizon Conference Call 1 1/10120021 $ 80.74 76% $ 61.36 $ $ 61.36 Teleconference between 4 agencies vrith US Fish and Wildlife,OCSO,and SAWPA as 3 Fffo--ta-1 $ 7,811.87 $ 5,937.02 $ 2,894.06 $ 3.042.96 OCSD Invoice No. 24785 To SAWPA Covering Period 1/1/02 to 3131/02 Date of Total Invoice SAWPA's Amount Billed Amount Pail Amount Consultant/Vendor Invoices Invoice Amount Cost Share To SAWPA by SAWPA Outstanding Work Performed for Outstanding Amount OCSD Staff Salaries 4242002 $ 24 049.02 50% $ 12 024.51 $ $ 12,024.51 Design,emergency work,studies and permitting OCSD Staff Overhead 7/14/2002 $ 31 387.00 50% $ 15.693.50 $ $ 15 693.60 Benefits and accounting services OCSD Contract Staff Labor 424/2002 $ 40 416.74 60% $ 20 208.37 $ $ 20 208.37 FedEx 2282002 $ 14.48 50% $ 7.24 $ 7.24 $ PAID OCB Re r ra hics 11292001 $ 398.72 50% $ 199.36 $ 199.36 $ PAID C.R.Nelson P.E. 1 2/1 72 0 01 $ 1,200.00 50% $ 600.00 $ $ 600.00 Assisted with permitting process Jamison En Ineerin 2242002 $ 1.651.42 50% $ 825.71 $ $ 826.71 Removed and reinstall bulkhead Brown&Caldwell 2124/21)(121 $ 76920.92 50% $ 38460.46 $ 38480.46 $ PAID Brown&Caldwell 202002 $ 453.83 50% $ 226.92 $ 226.92 $ PAID Brown&Caldwell 1/10/2002 $ 67891.72 50% $ 33945.86 $ 33,945.66 $ PAID Brown&Caldwell 1/152002 $ 14.804.39 50% $ 7,447.19 It 2,863.67 $ 4,583.52 NCG: prepared and attended JMC meeting . Woodruff,S radlin&Smart 1/312002 $ 1,528.00 50% $ 764.00 $ $ 764.00 Continued reviewing and revising MOU Woodruff,S radlin&Smart 2282002 $ 2,013.00 50% $ 1 008.50 $ $ 1,006.50 Continued reviewing and revising MOU Woodruff,S radnn&Smart 12/312001 $ 987.00 50% $ 493.50 $ $ 493.50 Continued reviewing and revising MOU MGD Technologies Inc. 11242001 $ 7100.00 50% $ 3,550.00 $ $ 355000 Temporary flow monitoring in the SARI line National Plant Services Inc. 1126=01 $ 12 896.74 50% $ 6,448.37 $ $ 6,448.37 CCTV at Gypsum Canyon and 91 Freeway portion of SARI P'blot Video Productions 1/15/2002 $ 1,098.89 50% $ 549.45 $ $ 549.45 Conversion of VHS tape Into MPEG Parsons Engineering12/302001 $ 4 714.90 50% $ 2 357.45 $ $ 2,357.45 Value Engineering Study otal $ 289616.77 $144808.39 $$ 75,703.51 $ 69.104.88 OCSD Invoice No. 24M To SAWPA Covering Period 711/01 to 9/30/01 Date of Total Invoice SAWPA's Amount Billed Amount Paid Amount Consultant/Vendor Invoices Invoke Amount Cost Share To SAWPA by SAWPA OutstandIna Work Performed for Outstanding Amount OCSD Slaff Salaries 6/14/2002 $ 4,252.15 76% $ 3,231.64 $ $ 3,231.64 Design and construction inspection OCSD Staff Overhead 6/14/2002 $ 5,252.00 76% $ 3,991.52 $ $ 3,991.52 Benefits and accounting services FedEx 9/7/2001 $ 11.23 76% $ 8.54 $ 8.54 $ PAID FedEx 9/14/2001 $ 11.23 76% $ 8.53 $ 8.53 $ PAID Jamison Engineering 10=001 $46,167.29 76% $ 35087.14 $ 35,087.14 $ PAID OCB Reprographics 8/29/2001 $ 69.66 76% $ 52.94 $ 52.94 $ PAID Cal.Dept.Fish and Game 5/2/2001 $ 386.38 76% 293.65 $ 293.65 $ PAID otal $56,149.94 $ 42 673.96 $ 35,450.80 $ 7,223.16 OCSD Invoice No. 24946 To SAWPA Covering Period 311/01 to 6130/02 Date of Total Invoice SAWPA's Amount Billed Amount Paid Amount Work Performed for Consultant/Vendor Invoices Invoice Amount Cost Share To SAWPA b SAW PA Outstandinq Outstandino Amount PAID IN FULL otal $ $ $ $ OCSD Invoice No. 25041 To SAW PA Covcrrg Period W1/01 to WW102 Data of Total Inadoe SAWPxs Amount Bllled Amount Paid Amount ConeullenV tla Venr invoices invoice Amount Cost Sham T.SAWPA I NSAWPA OMalendin Work Parlomnetl for Outslandin9 Amount OCSo Staff Salaries 8&5MN02 $ 30075.73 50% $ 15037.88 1 8 S 15037.85 ocsD scan oxedaea Wx9rmo2 $ 3e ses.00 sow $ 18.282.50 1$ S 18 zez.so OCSD contract Slell labor W30I2002 $ 23047.01 60%R$ 31.50 50 E 11 623.60 Pat cash-meeUn Punch $ S0.00 50% 00 $ Am Pat cash-mealin Punch $ 90.00 50% 00 If 46.00 Fed5x 41W2002 S 14.58 50% 29 $ $ 7.29 Package to Eldon Hared FedEx 577/2002 $ 31.06 50% 63 E 15.53 Package to Brown&Caldwell OCB R re Mo 4@4/2002 E 3.91 50% .96 E $ 1.88 MOD Technal lea Inc. 3r29/2002 $ 18100.00 50% .00 E 9OW,W Temporary Flaw Monitoring KP undsitrom W4M002 $ 145.00 :SO% 50 $ $ 72.50 Spent 1 hourwith SARI CEOA compliance Waadm f,S raGlin&Smart 3/31M2002 $ 84.80 50% .40 E $ 42A0 Continued with MOU Wwdmfl S redlin&Smart 4130=2 $ 30.60 50% .90 If S 19.W Reviewed SAWPNs cold deal points Waadrufk5 radin&Smart 5/31/2W2 $ 148.40 50% .20 $ $ 74.20 Looked M SAWPA's purohase of SARI line Wood.11 S mdin&Sham 6/31/2002 $ 63.00 50% .50 $ $ 31.50 Continued with UNDO Coun of Oran a 7/1/2009 $ 478.00 50% $ 238.00 $ $ 238.00 Renew/update permit far montoring mile Coun) of Orange 7/1/2002 752.00 50% $ 376,W E IS 378A0 RenewNpclate permit for monitoring wells B.&Caltlwell 3/28r2W2 $ 89979.03 50% 29989.52 $29989.52 $ Altematives analysis,risk analysis,and emergency malmananca Brown&Celdweld 4A Mt002 6.052.51 50% $ 330.0 S 1.09.52 $ 1,786.74 NCO Porter Novalli Brown&Caldwell 5/7/2002 $ 47 518.15 50% $ 23 759.08 $23.759.08 $ Expanded Mlematives,Risk Analysis,and Emergency Maintenance Brown&CakMall 6r8r2002 S 28641.40 50% S 13320.73 $ 7,400.01 $ E 820.72 H&A:CaneVucton Estimate;Boyle:pertaining;H.Cheng:participation an Expert Panebp EDAW Inc partkianon an Expert Panel Brown&Celdvall M26= If 21,098.46 50% $ 10 548.23 10 548.23 $ Expanded Aldemalivea,Risk Analysis,Additional Public Outreach,and Emergency Maintenance Brown&Ceidvell 520/E E 64723.31 11% 27391.68 $ 10107.51 17254.15 H&A:Constmcdion Estimate,NCO:P.R.efforts;J.Masataann:peddpation on Expert Pend;EDAW no:pedcladion on Even Panel;M-Cubetl:pertidetlan on F-xpert Panel Brown&Caldwell 8/11 202 E 22d81.82 60% S 11 M.80 S 9 534.46 S 1 549.34 Expenaed Ntetaadives,Risk Analysis,Altemathm Report, Atlddlanal Public Outreach,and Emergency Maintenance Brown&Ca dwell 6/11/2002 $ 6.930.621 50% $ 3,465.30 $ 2 3&3.40 $ 1.081.90 B&C:Exped Panel workshop reports;NCO:JMC and CAC Doom. Dial $356.425.44 $177,712.72 $ 95,26173 $ 824W,99 OCSD Invoice No. 25760 To SAWPA Covering Period 711/02 to 9/30102 Date of Total Imoice SAWPA's Amount Billed Amount PaidMAmountConsultant/Vendor Invoices Invoice Amount Cost Share To SAWPA SAWPA Work Performed for Outstanding Amount OCSD Staff Salaries 11/20/2002 $ 15.199.39 50% $ 7 599.69 $OCSD Staff Overhead I lr= 12 $ 13,477.00 50% $ 6 738.50 $OCSD Contract Staff Labor 11/20/2002 $ 25 005.11 50% $ 12,502.55 $OCB Re ra ics 5f7/2002 $ 21.27 50% $ 10.64 $ 10.64 OCB Re ro ra hits 51152D02 $ 25.70 50% $ 12.85 $ 12.85 OCB Re ra ics 7252002 $ 13.99 50% $ 7.00 $ 7.00 OCB Re ra ics 7/292002 $ 120.41 50% $ 60.21 $ 60.21 Woodmff,S radlin 8 Smart 6/30/2002 257.70 50% $ 128.85 $ Review Brown&Caldwell's addenda numbjanddraft Woodmff,S radlin&Smart 7l312002 $ 41.00 50% $ 20.50 $ $ 20.50 Review letter to SAWPA re: sale of SARI Woodruff S radlin&Smart 7/31/20021 $ 18.60 50% $ 9.30 $ $ 9.30 Conference re:exhibit to MOU Brown&Caldwell 11211 13,650.50 50% $ 6,825.25 $ 6,825.25 $ Risk analysis and alternative report Brown&Caldwell 7222002 $ 8:139.36 50% $ 3,069.68 $ 3,069.68 $ NCG:CAC and open house meetings oW $ 73970.05 $ 36,985.02 $ 9,985.63 $ 26,999.39 RIM L IVi/1on,Dlrc tav, ?�y $ p 300 N.Flo.,Samos COUNTY OF ORANGE Sono Ana'CA ipt P.U. Boa 4048 PUBLIC FACILITIES&RESOURCES DEPART LIE.VT Serve Ana,CA 92702.4048 ��4/Fd6��e Telephone: (714)834-?188 Fax: (:14)834-3188 December 12. 2002 Mr. Brian Moore, Deputy District Engineer Programs &Project Management Division USACE, Los Angeles District P.O. Box 632711 Los Angeles,CA 90053-2325 Subject: Santa Ana River Interceptor Line Protection Dear Mr. Moore: We were informed in your letter dated June 12, 2002 that the Santa Ana River Interceptor(SARI)line needed to be protected prior to the completion of the new Prado Dam Outlet Works,which Is scheduled for completion in September 2005. We were also informed that the Corps of Engineers (Corps)needed to be informed no later than August 2003 of our interest to include the work in the Corps' Reach 9-Second Phase contract. In accordance with Article II, C.of the LCA,we recognize our responsibility as the Local Sponsor to provide for the protection and relocation of utilities such as the SARI line. This is to inform the Corps that the Orange County Flood Control District(OCFCO)intends to request the Corps assume the lead role for designing the SARI Line Protection Project within the Soodway and for administering its construction contract. The OCFCO is wrently having discussions with Santa Ana Watershed Project Authority (SAWPA)and Orange County Sanitation District(OCSO),to determine the preferred alternative for protecting or relocating the SARI line. Presently, there are eight alternatives undergoing additional engineering analysis by OCSO's consultant. In addition,a consultant has been commissioned by OCSD to complete an EIR/EIS for certification by the Corps for the project. We are hopeful that an alternative can be selected by February 2003. We will keep your staff informed of the project's status and would welcome the Corps'participation in the alternative selection and EIR/EIS preparation process. Should you have any questions regarding the SARI line project, please have your staff contact Lance Natsuhara at(714)834-5398 or Ahmed Olomi at (714)834-2968. Sincerely, Kenneth R. Smith Director Public Works/Chief Engineer 8:1SARMUnoe NatwharMSARI Um Corps Conslnae8on.doc cc: Herb Nakasone, Manager, Flood Central Division Joe Grindstaff, General Manager, SAWPA Blake Anderson, General Manager, OCSD . -6 ORANGE COUNTY SANITATION DISTRICT P=0141962 M1s 1714)9620 56 www.eutl.awn mailhq amreau Pa gat , NOTICE OF MEETING 92 Valley.FWn G 729-8127 OF THE caaat Md.: STEERING COMMITTEE 1O plis A`enu Fountain Valley.CA 92708-7018 ORANGE COUNTY SANITATION DISTRICT M..1W � 0 WEDNESDAY, DECEMBER 18, 2002 - 5 P.M. MISS ananeim DISTRICT'S ADMINISTRATIVE OFFICE Brea Buena Park 10844 ELLIS AVENUE Unw'n°inin,F FOUNTAIN VALLEY, CALIFORNIA 92708 Fullerton Garden Grove H b,'tnn Beach Irhne La Hance "P.I. A regular meeting of the Steering Committee of the Board of Directors of Los Alamitos N�eeacn Orange County Sanitation District will be held at the above location, date and �nv time. Placentia Bens Ana Beal Beach Stan Tua2rn ✓Ile Park Yorb Lind. CaantY of Orange Sanitary Districts Cos.Mesa MCway C" Water nisW t; Irvine Panch To maintain warldclass leadership in wastewater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, December 18, 2002' Wednesday, January 22, 2003 Wednesday, February26, 2003 Wednesday, March 26, 2003 Wednesday, April 23, 2003 Wednesday, May 28, 2003 Wednesday, June 25, 2003 Wednesday, July 16, 2003' Wednesday, August 27, 2003 Wednesday, September 24, 2003 Wednesday, October 22. 2003 Wednesday, November19, 2003' Wednesday, December 17, 2003' 'Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: December 18, 2002 Meeting Time: 5 P.m. Meeting Adjourned: Committee Members Shirley McCracken, Board Chair Steve Anderson, Board Vice Chair Brian Donahue Chair, PDC Committee Jim Ferryman, Chair, OMTS Committee Brian Brady, Chair, FAHR Committee Jim Silva, Supervisor Norm Eckenrode, Past Board Chair Others Thomas L. Woodruff, General Counsel _ Don Hughes Staff Present Blake P. Anderson, General Manager............................... Bob Ghirelli, Director of Technical Services....................... David Ludwin, Director of Engineering .............................. Patrick Miles, Director of Information Technology.............. Robert Ooten, Director of Operations & Maintenance......._ Gary Streed, Director of Finance....................................... Lisa Tomko, Director of Human Resources....................... Greg Mathews, Assistant to the General Manager............_ Sonja Wassgren, Communications Division...................... Jean Tappan, Secretary.................................................... c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, DECEMBER 18, 2002 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion andror action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). T -2- December 18, 2002 Agenda (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the November 20, 2002 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Updates on: 1. Achieving 30/30 Secondary Treatment Standards 2. Biosolids 3. Disinfection (7) REPORT OF GENERAL COUNSEL A. SAW PA Update (8) DISCUSSION ITEMS (Items A-E) A. Low Interest Loans for Convening Residents from Septic Tanks to Sewer Connections (Streed) B. Directors Handbook (Mathews) C. Sacramento Outreach Efforts During 2003 (Ghirelli) D. Review Agenda Items scheduled to be presented to the FAHR Committee in January (Information item only—The PDC and OMTS Committees will not be meeting in January) E. Review and consideration of Agenda Items for Board of Directors Meeting of December 18, 2002 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, January 22, 2002. 9 . r -3- December 18, 2002 Agenda The next Board Meeting is scheduled for 7 p.m., Wednesday, January 22, 2002. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session re: 1. Convene in Closed Session pursuant to Government Code Section 54957.6(b) relating to potential litigation involving the District and Santa Ana Watershed Project Authority. 2. Confer with General Counsel re pending matter of litigation, Orange County Sanitation District, at al.v.County of Kem, at al..Tulare County Superior Court Case No. 189564 (Government Code Section 54956.9). 3. Confer with Distriefs Labor Negotiators (Human Resources Representative and General Manager) re salaries, benefits, terms and conditions of employment for At-will Contracts with Executive Management Team (Government Code Section 54957.6). 4. General Manager's Annual Performance Evaluation and Compensation (Government Code Section 54957.6). B. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT jt GAWVGTAVGExGFlS MWG�121=W MENGA -4. December 18, 2002 Agenda Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee Meeting. Committee Chair: Shirley McCracken (714)765-5247(Anaheim City Hall) Committee Staff Contact: Blake P.Anderson (714)593-7110 General Counsel: Thomas L.Woodruff (714)664-2605 Secretary: Jean Tappan (714)593-7101 (714)962-0356 (Fax) E-mail: jtappan®ocsd.com DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, November20, 2002 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, November 20, 2002 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L.Woodruff, General Counsel Shirley McCracken, Chair Don Hughes Steve Anderson, Vice Chair Ryal Wheeler Pat McGuigan, Chairman, OMTS Committee Jennifer Cabral Norm Eckenrode, Past Board Chair Mike Moore Brian Donahue, Incoming PDC Committee Chair Randy Fuhrman Director Jim Ferryman, Incoming OMTS Jan Vandersloot Committee Chair Joan Irvine Smith Paul Mosley Directors Absent: Larry Porter Brian Brady, Chairman, FAHR Committee Jim Silva, County Supervisor STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Greg Mathews, Administrative Services Manager Bob Ooten, Director of Operations and Maintenance Gary Streed, Director of Finance Sonja Wassgren, Communications Principal Public Information Specialist Jim Colston, ECM Legal and Regulatory Affairs Specialist Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS Jan Vandersloot asked that the most recent version of the permit application transmittal letter be provided to the Directors so that they are aware of the recent changes. Larry Porter addressed the need for early determination of selected process to reach 30/30 standards. Randy Fuhrman Minutes of the Steering Committee Page 2 November 20, 2002 submitted a copy of a letter he will be presenting to the Board on various items on the agenda, including informed policy decisions, looking at the overall biosolids picture, including a fitness center in the administration building expansion to improve and encourage employee health, and approving the Ocean Discharge Permit application. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETINGS The minutes of the regular October 23, 2002 and the Special November 7, 2002 Steering Committee meetings were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Shirley McCracken thanked retiring Director Pat McGuigan for her support and leadership over the past eight years. She also announced that Jim Ferryman will be OMTS Committee Chair and Brian Donahue has agreed to be PDC Committee Chair. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson announced that he would like to combine two agenda items, 6.A and 8.E, together as they are closely related. A. California Legislative Agenda for 2003 (and Item B.E.. Washington, DC Funding Strategv) Mr. Anderson provided a history on what initiatives the agency has supported in the past and outlined those that could impact the District in the coming year. Discussions are underway to amend Prop.218 that would include urban runoff fees in the exempt category. During the 2002 legislative session, an ACA was approved for the March 2004 ballot that could, beginning in 2006-07, transfer 1 percent of the General Fund to an Infrastructure Fund if the State General Funds increase by 4 percent after inflation. Staff anticipates working with CalRac to build support in Sacramento for this amendment. We will also attempt to change state law so that the CA Regional Water Quality Control Board would be the state-wide regulator for biosolids in a systematic and scientifically-based manner. Taking away local control will be a challenge. Tom Woodruff mentioned that both the state and EPA are going ahead with biosolids studies and this may be the time to move ahead. A coordinated cooperative effort with other wastewater treatment agencies is required. Bob Ghirelli addressed the action item to approve a budget of$200,000 for a federal advocacy program, of which $180,000 would go towards a consultant contract and the other$20,000 would cover staff costs, travel, etc. A list of organizations and firms that provide some type of legislative lobbying was reviewed. About$190,000 was spent on this year on these efforts, with another$92,000 on specific legislative bills. In the past we have not sought grant funding for our construction program, but the Directors have asked staff to consider this alternative. Part of the scope of the ENS Resources contract is to provide an estimate of funds that might be available to the District. Staff was directed to prepare a report for the Directors that would outline a Minutes of the Steering Committee Page 3 November 20,2002 budget for 2003-04, define the short-term strategy and a goal for how much money we would like to obtain, and provide an estimate of grant assistance available. MOVED,SECONDED AND DULY CARRIED: To recommend to the Board that the contract with ENS Resources be approved. Director Ferryman questioned whether Scott Baugh was the most effective representative given the current political climate. B. Committee Charters and Related Handbook for Directors Greg Mathews, Administrative Services Manager, described the handbook that is under development for Directors. It would provide information on what it means to be a director of the Sanitation District and provide reference material and instructions. A draft manual will be presented to the Directors at the December meeting and the final will be available for the new directors as they join the Board. The Steering Committee members did not make any changes to the items outlined. C. Updates were provided on: 1. Achieving 30/30 Secondary Treatment Standards Staff continues to move forward with improvements to the secondary treatment process. Operations produced 62139 effluent quality, down from the 72t51 produced prior to July 17, 2002. Engineering continues to work on the CIP verification. Staff continues to work with the Regional Board and others on the details of establishing an independent expert panel to review the secondary facilities schedule. The panel members must be registered professional civil and structural engineers and construction professionals who can review the schedule based on their experience in the industry. 2. Biosolids This issue was not discussed. 3. Disinfection Staff continues to get excellent results. 'Kills' are well within our operational objectives that result in concentrations at the edge of the zone of initial dilution that meet the California Ocean Plan limits. Temporary facilities are being converted to meet redundancy requirements that will be able to meet our needs for the next 3-5 years. Engineering is moving forward with design of a permanent disinfection system. D. Consider the future of the Communications Division Mr.Anderson reported that we are actively recruiting for a Communications Manager to replace Lisa Murphy. The position is a member of the Executive Management Team to ensure staff and the public understand what we are doing. He outlined some of the expectations and qualifications that are needed at this time. There has been considerable interest in the position. Sonja Wassgren made a presentation on the responsibilities of the division. One of the major tasks is to provide customer service to our construction management staff. She described the steps they have to take for larger construction projects to provide the necessary communications tools for the public. It Is anticipated that there will be five large, six medium sized and eight smaller construction projects in the next year that they will be supporting. She also described some of the issues that have impacted the staff, including the problems with the SARI project. Minutes of the Steering Committee Page 4 November 20, 2002 Ms.Wassgren announced that the District's website has been improved and gave a brief demonstration of some of the changes. This should be available the first part of December. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported on a meeting held yesterday between EPA and the local environmental groups. The District was invited to the meeting. The environmental group had requested that they be allowed to sit on the expert panel to make sure they were kept informed throughout the schedule review process. Mr. Woodruff reported that EPA has a national policy that negotiations have to be confidential. After terms of the permit have been negotiated,there are opportunities for public comment before the permit is issued. General Counsel Woodruff announced a need for a closed session, pursuant to Government Code Section 54956.9(b)(1), has arisen since the publishing of the Agenda. The item was agendized for open session. The closed session is necessary and will discuss possible litigation in view of the District being advised earlier this date on issues related to the SARI Relocation invoices to SAW PA. It was moved, seconded and approved to move Item B.D.to closed session (8) DISCUSSION ITEMS (Items A-G) A. A Look Ahead-2003 Committee Meeting Schedule In order to provide early notification to the directors and staff, a preliminary meeting schedule has been created. January and August will be dark for the OMITS and PDC Committees. Because of labor negotiations, the FAHR Committee will meet in January and be dark in August. Other meeting dates may need to change to accommodate holidays. The Committee agreed with staff recommended changes. B. Workshop for New Directors Wednesday, February 19, has been established as the date for a workshop for new and returning directors to discuss. It coincides with the FAHR Committee that was also moved to that night to avoid conflict with Lincoln's Birthday,which is a District holiday. It was decided that the FAHR Committee would begin at 5 p.m. and the workshop at 7 p.m. Three areas will be covered: operations of the District, basic ocean science and ocean monitoring and a review of the CIP. C. Low Interest Loans for Convertino Residences from Septic Tanks to Sewer Connections It was agreed to move discussion of this item to the December 18, 2002 meeting. D. Status of SAWPA Invoicing Problems This item was moved to closed session/ E. Washington. DC Fundino Strategy This hem was discussed under Report of General Manager. F. The Agenda Items scheduled to be reviewed by the Board's working committees in December were reviewed. G. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. - - Minutes of the Steering Committee y Page 5 November 20, 2002 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING Director Norm Eckenrode asked that the Scott Baugh contract be brought to the full Board for consideration. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, December 18, 2002 at 5 p.m. The next Board Meeting is scheduled for Wednesday, December 18, 2002 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:32 p.m. in Closed Session, pursuant to Section 54956.9, to discuss possible litigation re SARI Relocation project. Consideration of the General Manager's Annual Performance Evaluation and Compensation and conference with District's Labor Negotiations (Human Resources Representative and General Manager) re salaries, benefits, terms and conditions of employment for At-will Contracts with Executive Management Team was moved to the December 18 Steering Committee meeting. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:55 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. S mitted by: Je 'kappa— n Steering Committee Secretary G:1 GamngMstl2W.I 1} p r $L Miulea.EY Meen�g Date To ad.ofSTEERING COMMITTEE Dir. /.A/"/"_ 40W& AGENDA REPORT R =r Item Number Orange County Sanitation District , A� /_ �, . FROM: Blake P. Anderson, General Manager Gary G. Streed, Director of Finance SUBJECT: CONSIDER RECOMMENDING ESTABLISHING A POLICY ALLOWING INSTALLMENT PAYMENTS FOR CAPITAL FACILITIES CAPACITY CHARGES AND/OR ANNEXATION FEES DUE FOR PROPERTIES ABANDONING SEPTIC TANKS AND CONNECTING TO SANITARY SEWERS WITHIN THE DISTRICT GENERAL MANAGER'S RECOMMENDATION Recommend to the FAHR Committee that they consider a resolution establishing a policy allowing installment payments for connection fees (Capital Facilities Capacity Charges) and annexation fees in cases where properties were developed, occupied and served by septic tank prior to July 1, 2002. This policy would expire on June 30, 2005 and would apply only to property owners who were abandoning existing septic tanks. The District would not charge interest on these short-term loans as an encouragement to connect to the sewers. The loans would be secured by liens against the properties. Failure to pay on time would result in a penalty equal to ten percent of the amount originally due. SUMMARY Currently our records show there are about 1,500 properties within the Sanitation District service area on septic tanks rather than sanitary sewers. A smaller number is estimated to exist within the County but outside of our service area. Many believe that these septic tanks contribute to the bacterial contamination of urban runoff. This could be a result of failing systems or of contamination leaching through the soil and emerging to be carried away. The Directors have discussed methods of encouraging property owners to abandon their septic tanks and to connect to the sanitary sewers. General Counsel has advised that our fees cannot be waived or set aside, but that an installment payment plan would be legal. There are many steps required of a property owner who wishes to move from an on-site septic tank to the regional sanitary sewer system. If not in the service area, the property must be annexed to a local sewering agency as well as to the Sanitation District. A lateral must be constructed from the building on the property to the local sewer and a local and OCSD connection fee must be paid. If a local sewer is not available, then that sewer must be constructed. The septic tank must be emptied and then properly abandoned by a licensed contractor. Of course the total cost for these services varies by property and proximity to a local sewer, but it is always substantial. PROJECT/CONTRACT COST SUMMARY Costs would be limited to staff time and services of General Counsel necessary to complete the draft resolution and the payment agreement. Once the policy is implemented, there would be minor staff costs to complete the agreements and to issue annual invoices. Since the agreements would not be interest bearing, there would be an opportunity cost equal to the interest that the District would have earned if the funds had been on deposit. Consider the example of a large single family home on a one-acre lot. The connection fee for a five-bedroom house is $2,530 while the annexation fee is approximately$4,200 per acre. Since the agreement requires an initial payment of one- third, the average balance outstanding for two years would be $2,244 and the total interest loss would be about$275 at 6% per year. BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. X This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION At the November 7,2002 Special Steering Committee meeting, Vice Chair Anderson asked that the Committee consider the possibility and/or advisability of the Sanitation District helping property-owners convert from septic tanks to sewer systems. He reported that the City of La Habra provides funding for a low-cost loan program and wondered if the District could implement a similar program. The goal of the program would be to encourage sewer connections as a way to reduce the bacterial contamination in urban runoff that may be attributed to septic tanks. The County and LAFCO are working together to have all of the County-islands annexed to the appropriate cities. As a part of this effort, the County would like any properties currently on septic tanks to connect to available local sewers. The County has informally asked the District to waive these connection fees. General Counsel has consistently advised that the existing Ordinance does not permit the Directors to waive these fees and has reminded the Directors that they have never waived connection fees. At their May, 2002 meeting,the Steering Committee expressed their support for continuing the current and past practices. They also expressed interest in enacting some method to lessen the financial burden for these property owners while retaining a fairshare principle. c�rv.wmo�m�smen,gc neerea+waixaoz an neamw wv^e^ Wen.aoc Page 2 } r This report suggests a time-payment plan to satisfy that concern. There is precedence for a time-payment plan. In 1989, the Board of District 7 authorized a 3-year, 3-payment, interest free program for homes that were occupied prior to the authorization and prior to a fee increase from$250 to$1,500. In 1999, the Board authorized a similar agreement for the owner of a 15- unit apartment complex whose septic tank had failed. This was during the enactment of a lower per unit connection fee and ultimately the property owner was able to delay the connection until the lower fees were enacted and they were paid in a lump sum. Finally, in 2000 the Steering Committee authorized a loan program for a small area that would be annexed to the City of Brea. This area contained 17 homes and a commercial nursery, all on septic tanks. While the City requested the fees to be waived, the Steering Committee suggested a loan program. The proposed loan was limited to$3,000 per property, was to be a "low interest loan,"and was to be secured by a lien on the property. This program was submitted to the property owners by the City, but no loans have been made to date. Staff recommends that the 1989 model be readopted by Resolution.for annexation and connection fees for these County-islands, and for connection fees for areas already within the District. A draft Resolution is enclosed. This model provides for an initial payment equal to one-third of the total fees due. On the first and second anniversary of the initial payment, an equal payment is required. The Resolution further provides that in the event one of these payments is missed,the District will file a lien against the property for the balance outstanding plus 10%. The property owner would sign an installment payment agreement at the time of the initial payment. An alternative proposal would be to include an interest charge. If the Directors believe an interest component is appropriate, staff recommends the rate on the one-year Treasury Note that is effective at the time of the agreement. Staff is recommending that the District forego an interest assessment as the District's contribution toward eliminating septic tank use in our service area. These agreements would be available for all property owners desiring to annex into the Service area or already within the service area. Residential and non-residential property owners alike could participate. ALTERNATIVES Include an interest charge in the agreements. Allow more than three years for the payments to be made. Do not approve installment payments. CEQA FINDINGS N/A ATTACHMENTS Preliminary draft Resolution Preliminary draft Installment Agreement GGS:g cwm.d'avo w.�si..n,w cwm+neemwwa12M M.1W,wY nl 0... R.Wm.:WW1 Page 3 RESOLUTION NO. 00SD 02-XX AUTHORIZING INSTALLMENT PAYMENTS FOR SEWER CONNECTION (CAPITAL FACILITIES CAPACITY CHARGES)AND ANNEXATION FEES A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT AUTHORIZING STAFF TO ISSUE CONNECTION PERMITS PROVIDING FOR PAYMENT OF SEWER CAPITAL FACILITY CAPACITY CHARGES AND/OR ANNEXATION FEES IN THREE ANNUAL PAYMENTS WHEREAS, effective July 1, 2002, Ordinance No. OCSD-18, An Ordinance of the Board of Directors of Orange County Sanitation District provides for a Capital Facilities Capacity Charge to be paid by owners of residential properties in an amount range of$580 to $2,530, and of non-residential properties in the amounts of$110, $675, or$1,600 per 1,000 sq. ft. of building for the privilege of connecting to the Districts sewerage system; and WHEREAS, some properties exist that were developed and occupied prior to July 1, 2002, but are served by septic tanks and are not connected to an available sewer; and, WHEREAS, effective July 1, 1998, Ordinance No. OCSD-03, An Ordinance of the Board of Directors of Orange County Sanitation District provides for Annexation Fees to be paid by the owners of properties when new territory is annexed to the District; and, WHEREAS, said fees are necessary to properly reflect the cost of providing sewerage system capacity to newly developing properties and developed properties newly connecting to the sewerage system; and, 1 WHEREAS, payment of the District's adopted sewer Capital Facilities Capacity Charges and/or Annexation Fees may impose an undue hardship on owners of said older, developed properties. NOW, THEREFORE, the Board of Directors of the Orange County Sanitation District DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the District's staff be, and is hereby, authorized to approve agreements for installment payments of sewer Capital Facilities Capacity Charges and/or Annexation Fees requested by owners of property developed and occupied prior to July 1, 2002, but not connected to a local sewer and the District's sewerage system; and Section 2. That permits for connection of said properties shall be issued by the District's staff provided the property owners execute an installment payment agreement in a form approved by the General Counsel, and shall be subject to the following terms: a) That the sewer Capital Facilities Capacity Charges and/or Annexation Fees installment payment option shall not apply to properties for which occupancy permits were issued after June 30, 2002; and that the property must have been fully developed and occupied by the applicant prior to July 1, 2002; and, b) That payment of the applicable Capital Facilities Capacity Charges and/or Annexation Fees may be made in three annual installments: the first due upon issuance of the connection permit; the second payment due twelve months later; and the third payment due twenty-four months 2 later; and, c) There shall be no interest or administrative fees charged to the property owner except as provided hereafter in subparagraph (d); and, d) That the property owner acknowledge and consent to the District placing a lien against the property in the amount owed if the fee is not paid in accordance with the terms established in the permit and the installment payment agreement; and that if such a lien becomes necessary, a 10% administrative fee, plus interest at the prime rate (Bank of America, San Francisco) plus 2% per annum on the unpaid balance, will be added to the amount due. Section 3. That the sewer Capital Facilities Capacity Charges and/or Annexation Fees installment payment option shall expire June 30, 2005. PASSED AND ADOPTED at a regular meeting held G1wo dta\rn@10\streed\STEERING AR CFCC Reso doc 3 ORANGE COUNTY SANITATION DISTRICT i AGREEMENT TO PAY SEWER CONNECTION FEES AND/OR ANNEXATION FEES IN INSTALLMENTS Permittee Permit No. AGREEMENT ISSUANCE CONDITIONS: a) Only for properties fully developed and for which occupancy permits were Issued and which were occupied prior to July 1,2002. b) Property owner must request installment payment agreement prior to Issuance of connection permit,and by executing this agreement certifies to(a)above. c) Applicable onlyto permits issued between July 1,2002 and June 30,2005. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1. The undersigned property owner owes sewer Capital Facilities Capacity Charges and/or Annexation Fees to Orange County Sanitation District,in the amount of S 2. Pursuant to Resolution No.OCSD02-XX,the property owner desires to pay such sewer Charges and/or Fees in not more than three(3)annual installments because the property is an older, developed and occupied property. 3. Property owner shall pay the total amount of S to the District in the following annual installments: A. S .on issuance of a Sewer Connection Permit: B. S on C. S on A. Property owner acknowledges and consents to the District placing alien against its property in the amount owed if the fee is not paid in accordance with the terms established above. If such a lien becomes necessary,an administrative fee equal to ten percent(109/6)of Capital Facilities Capacity Charges and/or Annexation Fees originally due, plus interest at the prime rate(charged by Bank of America,San Francisco),plus two percent(2%)per annum on the unpaid balance,will be added to the amount due. S. This Agreement applies to the property located at and described as AP No. Dated: ,2002 Orange County Sanitation District Property Owner BY Signature of Property Owner COPIES: Attach original to Account copy and photo copies to all other permit copies. NOTICE TO CITY/COUNTY: Orange County Sanitation District connection fee requirements have been satisfied and the city/county is authorized to issue the other necessary permits to this property owner. STEERING COMMITTEE Meeting Dare To A.ads. 12/18/02 N/A AGENDA REPORT Number Item Number Orange County Sanitation District FROM: Blake Anderson, General Manager Originator: Greg Mathews, Assistant to the General Manager SUBJECT: DIRECTORS' PRIMER--A GUIDE TO DISTRICT BUSINESS GENERAL MANAGER'S RECOMMENDATION Review draft Directors' Primer and provide editorial comments and feedback for inclusion in the final product scheduled for release in January 2003. Information only. SUMMARY • During the November Steering Committee staff presented to the Directors the concept of a revised Directors' Primer for use by incoming and existing Directors. • The purpose of the Primer is to provide a reference for Directors, profiling some of the fundamental information they need to know. This will help ensure Directors are well informed and lead to effective governance of District business. • The Steering Committee approved the concept of the Directors' Primer at the November meeting. • The Steering Committee agreed to review the draft Primer over the course of the December to January time-frame. • The Primer will be presented in January in final form for Steering Committee approval. • Due to on-going development, the draft Primer will be distributed at the December Steering Committee meeting. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) c Naumann and somnpsvuppenLL«d semngsTmrymzry Imeme,FnaawLRsa,am tw Pn re d. Page 1 ADDITIONAL INFORMATION None. ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS Draft Primer will be passed out at Steering Committee meeting. c.+nw.v�u w s.m�osv.ow�LLem s.�os�r.�aoery cieswucsawa+wsa�.,aoc Page 2 STEERING COMMITTEE Meeting Date TOBd.ur ,Dlr. I2/I8/gz AGENDA REPORT Ited.Number I Item Number D. Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: January Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the FAHR Committee in January. The PDC and OMTS Committees are dark in January. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the FAHR Committees in January: FAHR Committee: 1. Meet and Confer Issues (in Closed Session) PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA it c+.m.wvo«mween�o cw�n«�ozoen�xieoz uu a u�iw da�.v.aee n«�«a. Hasa Page 2 STEERING COMMITTEE Meeting Date To ad.of Dir. IZ118/Dz r AGENDA REPORT RSm NumberItem Number Orange County Sanitation District X' FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: December Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its December 18, 2002 meeting. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board in December: 9. Consent Items a. Adopt Resolution No. OCSD 02-21, Adopting the District's 2002 Conflict of Interest Code, and Repealing Resolution No. OCSD 00-21. 12. Actions from OMTS Committee C. Receive and file Microfiltration Demonstration Project Report, Phase I, prepared by Carollo Engineers, dated December 2002. d. Approve Change Order No. 1 to Purchase Order No. 101322 issued to U.S. Peroxide for Purchase of Hydrogen Peroxide, Specification No. C- 2002-90, for an additional amount of $600,000, increasing the total amount not to exceed $1,426,036 for the contract period ending June 30, 2003. e. Authorize staff to issue a purchase order contract to PixelPushers, Inc. for Online Technical Specification Reference Library, Specification No. M-2002-100R, to provide for software and implementation services, in an amount not to exceed $186,470 plus tax. f. Receive and file External Inspection of 120" and 78" Ocean Outfalls Report, prepared by Undersea Graphics, Inc. dated January 2002. g. (1) Receive and file Asset Management Strategic Plan and Framework Analysis prepared by Parsons Infrastructure and Technology, Inc., dated November 2002; and, (2) Authorize the General Manager to negotiate a contract amendment - with Parson's Infrastructure and Technology, Inc. for the Asset t Management Program, Phase 2, to be awarded by the Board of Directors at a future meeting. 13. Actions from PDC Committee C. Ratify Change Order No. 4 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of$356,059 and an extension of 82 calendar days, increasing the total contract amount to $70,846,009. d. (1) Ratify Change Order No. 12 to Rehabilitation of Digesters I, J, K, L, M, N, and O at Plant No. 2, Job No. 132-39, with Margate Construction, authorizing a deduction of$5,182, decreasing the total contract amount to $10,911,147; (2) Ratify Change Order No. 13 for an Adjustment of Engineer's Quantities, authorizing a decrease of $4,000, decreasing the total contract amount to $10,907,147; and, (3) Accept Rehabilitation of Digesters I, J, K, L, M, N, and O at Plant No. 2, Job No. P2-39, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. e. (1) Ratify Change Order No. 3 to Abandonment of Airbase Trunk Sewer- Arlington, Contract No. 6-13-2, with Mike Prlich & Sons, Inc., authorizing an addition of $24,730, increasing the total contract amount to $650,100; (2) Ratify Change Order No. 4 for an Adjustment of Engineer's Quantities, authorizing an increase of $49,400, increasing the total contract amount to $699,500; and, (3) Accept Abandonment of Airbase Trunk Sewer-Arlington, Contract No. 6-13-2, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. f. (1) Ratify Change Order No. 1 to Ocean Outtall Re-Ballast Project, Job No. J-39, with Connolly-Pacific Inc., authorizing a $10,000 credit, decreasing the total contract amount to$4,863,000; and, (2) Accept Ocean Outfall Re-Ballast Project, Job No. J-39, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. a:wm.aiamaema�Ieennu oo ItaeWa 121eo2 npenae mvmler 0m Waro-ar. o Se .. Kna Page 2 g. (1) Approve a budget amendment of$44,314 for Ocean Outfall Flowmeter Replacement at Plant No. 2, Job No. J-66, for a total budget of $2,055,387, (2) Ratify Change Order No. 5 to Ocean Outfall Flowmeter Replacement at Plant No. 2, Job No.J-66,with Urbantec Engineers, Inc.,authorizing an addition of $48,114 and a time extension of 28 calendar days, increasing the total contract amount to$1,459,187; and, (3) Accept Ocean Outfall Flowmeter Replacement at Plant No. 2, Job No. J-66, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. h. Approve Addendum No. 2 to the Professional Services Agreement with Brown and Caldwell for the Trunk Sewer Mapping Project, Contract No. 1-98, providing for additional mapping services for an amount of$163,126, increasing the total amount not to exceed$1,353,391. i. Approve Addendum No. 11 to the Professional Services Agreement with Parsons Engineering Science, Inc. for Plant Reinvention/Automation Project, Job No. J-42, providing for additional engineering services for an additional amount of $186,977, increasing the total amount not to exceed$9,655,793. j. Authorize the General Manager to negotiate and award Addendum No. 5 to the Professional Services Agreement with Carollo Engineers for design of Headworks Improvements at Plant No. 2, Job No. P2-66, providing for additional engineering services for an additi ial amount not to exceed$2,600,000, increasing the total amount not to exceed $15,877,372. k. (1) Approve a budget amendment of$500,000 for Short-Term Ocean Outfall Bacteria Reduction, Job No. J-87,for a total budget of $7,930,000; (2) Approve Addendum No. 1 to the Professional Services Agreement with Black &Veatch Corporation for Short-Term Ocean Outfall Bacteria Reduction, Job No. J-87, providing for additional engineering services in an amount of$450,000, increasing the total amount not to exceed$897,920; (3) Approve Addenda Nos. 1, 2, and 3 to the plans and specifications; (4) Receive and file letter dated November 27, 2002 from SS Mechanical Corporation, apparent low bidder, requesting to be relieved from their bid due to a mathematical error; (5) Approve the request of SS Mechanical Corporation to be relieved from their bid; (6) Receive and file bid tabulation and recommendation; (7) Award a construction contract to J. F. SHEA Construction, Inc.for Short-Term Ocean Outfall Bacteria Reduction Project, Job No. J-87,for an amount not to exceed$4.298,247, c,m.mevveoaz�s,een�oCneeez�nen,x,eoz oyenmB.,g.iace�mw.,.mo Page 3 Re ed: WWB 14. Actions from FAHR Committee C. Receive and file Treasurers Report for the month of November 2002. d. Adopt Resolution No. OCSD-22, Amending Resolution No. OCSD 98-33, Amending Human Resources and Policies Procedures Manual, providing for adoption of Policy No. E90.00, Internet and Electronic Mail Usage. e. Approve a change order to the purchase order contract to appoint Moreland & Associates as the District's independent auditors for fiscal year 2002-03 in an annual amount not to exceed $47,800, and not to exceed $49,700 for fiscal year 2003-04. 16. Authorize the General Manager to execute a Grant of Easement to Southern California Edison Company at no cost to build and maintain an electrical substation and transmission line near the intersection of Garfield Streettward Avenue, in the city of Fountain Valley, in connection with the Groundwater Replenishment System, Job No. J-36, in a form approved by General Counsel. 17. Consideration of the following actions regarding environmental documentation required to modify the certified 1999 Strategic Plan Final Program Environmental Impact Report: a. Receive and file Final Supplemental Environmental Impact Report for Effluent Pump Station Annex, Job No. J-77, and the Collection System Odor and Corrosion Control Program, November 2000, prepared by Environmental Science Associates; and, b. Adopt Resolution No. OCS002-23, Making Certain Findings Relating to Significant Environmental Effects identified in the Final Supplemental Environmental Impact Report for implementation of the Effluent Pump Station Annex, Job No. J-77, and Collection System Odor and Corrosion Control Program; Adopting a Mitigation Monitoring and Reporting Program Supplementing the 1999 Strategic Plan EIR; Certifying the Final Supplemental Environmental Impact Report for the Effluent Pump Station Annex, Job No. J-77, and Collection System Odor and Corrosion Control Program; and authorizing the Filing of a Notice of Determination re said project. 18. a. Approve Cooperation and Reimbursement Agreement with Boyle Engineering Corporation to provide reimbursement to the District of costs estimated at$969,000, and to provide for additional engineering services at no cost, for correction of a design error for Modifications to the Main Street Pump Station, Contract No. 7-7-2; b. Approve plans and specifications for Modifications to the Main Street Pump Station, Contract No. 7-7-2, on file at the office of the Board Secretary; C. Approve Addendum No. 1 to the plans and specifications; o:n .maveema�teWng�wa 121e bd,demc.ro,oec mao-ar.mc Revive¢826'el9 Page 4 d. Receive and file Bid Tabulation and Recommendation; and, e. Award a construction contract to Cora Constructors for Modifications to the Main Street Pump Station, Contract No. 7-7-2, for an amount not to exceed $738,000. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt G\. deacegeodel4eenng Ce-11ceWSOe1121e02 Penn review for Dec 9oarber.doe FBV.W a WB Page 5