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HomeMy WebLinkAbout2002-04 FILED IN THE OFFICE OF THE SECRETARY DRAFT CRANE COUr "MMATION DISTRICT MINUTES OF STEERING COMMITTEE MEETI NG 22 2002 Wednesday, April 24, 2002 A meeting of the Steering Committee of the Orange County Sanitation Distdct was held on Wednesday, April 24, 2002 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Norm Eckenrode, Chair Don Hughes Shirley McCracken, Vice Chair Randy Fuhrman Pat McGuigan, Chairman, OMTS Committee Doug Korthof Steve Anderson, PDC Committee Don Bassett, Montgomery Watson Harza Brian Brady, Chairman, FAHR Committee Jim Silva, County Supervisor STAFF PRESENT: Blake Anderson, General Manager Directors Absent: Bob Ghirelli, Director of Technical Services None David Ludwin, Director of Engineering Greg Mathews, Assistant to the General Manager Lisa Murphy, Communications Manager Jennifer Cabral, Public Information Specialist Andrei loan, Project Manager Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS Mr. Doug Korthof spoke on the efforts to defeat the 301(h)waiver and the need for secondary treatment followed by tertiary treatment. Mr. Randy Fuhrman discussed his proposal for increasing user fees at a faster rate to reduce the amount of future debt financing. He suggested that the Steering Committee consider planning for known and anticipated initiatives in the future now. He also asked that consideration be given to beneficial reuse of all the water as well as biosolids. General Manager Blake Anderson responded that staff will evaluate Mr. Fuhrman's proposal to ramp up user fees and a report will be presented to the FAHR Committee at a future meeting. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the March 27, 2002 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 April 24, 2002 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Eckenrode reported on the Environment Safety and Toxics Materials Committee's AB 1969 hearing he and Blake attended in Sacramento on Tuesday,April 23. He was disappointed in the proceedings, specifically in the amount of time allowed for the opponents to speak. It appears that the bill will be an unfunded mandate at the cost of about$400,000,000. Blake also reported on his testimony and the testimony of others on behalf of the District. The bill must go to the full Assembly and then to the Senate through one or two committees. Chair Eckenrode announced that there is a tour of the water district and a briefing on GW RS on Friday and he will be attending along with Lynn Daucher and Ken Maddox. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson and staff reported on several Issues, as follows. A. Grand Jury Report on 20 Meter Study Mr. Anderson explained that the 20 Meter Study was conducted in 1996 to determine whether the plume field from the ouffall was impacting surface waters from the beach to the three-mile limit. The results were never released,though they were reported to the Regional Water Quality Control Board, EPA and others at a meeting held on September 3, 1997.. The Grand Jury investigation of this incident resulted in a report on their findings and included seven recommendations, all dealing with the Issue of open communication and reporting. Blake Indicated that several of the recommendations had already been done and that the others would be implemented to provide transparency. Lisa Murphy, communications manager, reported that the District sent out a press release and several newspapers have Indicated they will be reporting on the Issue. B. Maddox BIII (AB1969) This was discussed earlier in the meeting. C. Onshore Investigation Report Bob Ghirelli, director of technical services, reported that the directors have a copy of the executive summary of this report in their Board meeting folders. This report, prepared by OCSD staff, details the results of a survey of all-known possible onshore contamination sources in the Huntington Beach area. Recommendations are outlined in the report. Several of these are In the jurisdiction of the county,cities of Huntington Beach and Newport Beach, as well as State Parks,the Regional Board and the OC Health Care Agency. This report has been released to the press and will be one of the discussion items at the Special May 15 Board meeting. D. Telephone Survey Results Lisa Murphy provided an update to the committee on the Information that will be presented at the Board Meeting by our consultant. E. SARI Relocation Project Status/Expert Panel Report Blake Anderson provided the background on the project. A panel of five experts met and reviewed the project and evaluated the expanded alternatives study. Andrei loan, project manager, reported on the panel's findings. The Joint Management Committee received a presentation on these results. OCSD and SAW PA are trying to schedule a meeting with the OC flood control district and the Corps of Engineers on the options. Before any work can begin on any of the additional alternatives, the proposed projects Minutes of the Steering Committee Page 3 April 24, 2002 will have to go through the CEQA process, which could add two years to the project and cost an additional$1 million. If the original Alternative D is chosen, construction can begin as soon as all issues are resolved. Implementing Alternative D would eliminate the need to upgrade the existing pipeline located within SAVI Ranch, resulting in lower overall costs. Mr. Anderson reported that SAW PA has indicated an interest in purchasing the line upstream of SAVI Ranch and its Board has directed staff to negotiate an agreement. SAWPA will be creating a list of deal points for consideration by both boards. F. GW RS Progress Report There has been considerable discussion at the Joint Coordinating Committee meetings on the direction of this project. There is a need to to make sure all the major elements are understood and reach a consensus between the two boards. The agreement has not been finalized. Chair Eckenrode discussed the reasons that the project should go forward. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff did not make a report. (8) DISCUSSION ITEMS(Items A-E) A. MWD Grant to OCW D re Barrier Wells and Relationship to GW RS This item was moved to a future meeting. B. Determine 'Dark' month for Standing Committees The members recommended that the Standing Committees will not meeting in July. This will be discussed with the Board at tonight's meeting. C. Consider additional Special Board Meetings on May 15 and June 19, 2002 In order for the directors to understand the results of the beach studies and the completion of the Strategic Plan, staff is recommending that two special meetings be held prior to the level of treatment decision scheduled for the June 26, 2002 meeting. Special briefings could be held if the directors who can not make the meeting request them. It was approved to recommend that the Board consider these additional meetings. D. Review Agenda Items scheduled to be presented to the Standing Committees in May. There was no discussion. E. Review and consideration of Agenda Items for Board of Directors Meeting of April 24, 2002 There was no discussion. (9) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Staff was asked to consider a response to Congresswoman Sanchez's letter on 'Buy American.' (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. Minutes of the Steering Committee Page 4 April 24, 2002 (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, May 22, 2002 at 5 p.m. There will be a Special Board Meeting on Wednesday, May 15. beginning at 6 p.m. The next Regular Board Meeting is scheduled for Wednesday, May 22, 2002 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:37 p.m. in Closed Session, pursuant to Section 54956.9, to discuss two potential cases of litigation. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:55 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. Submitted by: VE J appan t ring Committee Secretary O:IxptllelapeMeLSleeNip LommTxblMprW140t SC MMYMMe ORANGE COUNTY SANITATION DISTRICT phone: 1714)982.2411 fem: (71419620 56 wmm.oesd.wm mailing eddnee: Fountan Vail Valley,CC NOTICE OF MEETING 92728-8127 OF THE .t .es mddreee: STEERING COMMITTEE 10 ells Avenue Fountain Valley,C4 92708-7018 ORANGE COUNTY SANITATION DISTRICT Member Agencies • WEDNESDAY, APRIL 24, 2002 - 5 P.M. Cities Anaheim Brea DISTRICT'S ADMINISTRATIVE OFFICE euaC pea*P Cypress 10844 ELLIS AVENUE F°°"t Valley Fuller= FOUNTAIN VALLEY, CALIFORNIA 92708 uren G§Man Grave Huntlngen Beech Irmna L Habra Lae Pa'me L.Alamitos A regular meeting of the Steering Committee of the Board of Directors of 'a:ware Beenh Orange County Sanitation District will be held at the above location, date and Orange Recent'. time. Santa Are Sag'Beach Stanton Tustin Ville Park Verb. Linde County of Orange Smeltery Districts Caste Mesa Midway City Weer Districts Irvine Ranch ID maintain world class leadership in wastewater and water resource management. r STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, April 24, 2002 Wednesday, May 22, 2002 Wednesday, June 27, 2002 Wednesday, July 17, 2002' Wednesday, August 26, 2002 Wednesday, September 25, 2002 Wednesday, October 23, 2002 Wednesday, November 20, 2002' Wednesday, December 16, 2002' Wednesday, January 22, 2003 Wednesday, February 26, 2003 Wednesday, March 26, 2003 Wednesday, April 23, 2003 'Tentatively rescheduled from regular fourth Wednesday. t AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, APRIL 24, 2002 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). -2- April 24, 2002 Agenda , (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the March 27, 2002 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Grand Jury Report on 20 Meter Study B. Maddox Bill (AB1969) C. Onshore Investigation Report (Ghirelli) D. Telephone Survey Results (Murphy) E. SARI Relocation Project Status/Expert Panel Report (Ludwin) F. FWRS Progress Report (Anderson) (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-E) A. MW D Grant to OCW D re Barrier Wells and Relationship to GW RS (Blake Anderson) B. Determine 'Dark' month (July, August or September)for standing committees (Blake Anderson) C. Consider additional Special Board Meetings on May 15 and June 19, 2002 (Blake Anderson) D. Review Agenda Items scheduled to be presented to Committees in May (Information item only) E. Review and consideration of Agenda Items for Board of Directors Meeting of April 24, 2002 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES -3- April 24, 2002 Agenda The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, May 22, 2002. The next Board Meeting is scheduled for 7 p.m., Wednesday, May 22, 2002. (13) CLOSED SESSION During the course of conducting the business set fortis on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9. 64957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. Confer with General Counsel re anticipated litigation,two (2) potential cases. (Government Code Section 54956.9(c)) B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT it GAWP.DTAWGENDASTEERING CGMM?TEE`02 RP 24WSCA ENDAWC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Norm Eckenrode (714)993-8261 (Placentia City Hall) Committee Staff Contact: Blake Anderson (714)593-7110 Secretary. Jean Tappan (714)593-7101 (714)962-0366(Fax) E-mail: jlapDan�OCSd.COrn DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, March 27, 2002 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, March 27,2002 at 5 p.m., in the Districts Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas Nixon, Counsel Norm Eckenrode, Chair Ryal Wheeler Shirley McCracken, Vice Chair Jan Vandersloot Pat McGuigan, Chairman, OMITS Committee Doug Korthof Steve Anderson, PDC Committee Randy Fuhrman Brian Brady, Chairman, FAHR Committee Larry Porter Directors Absent: STAFF PRESENT: Jim Silva, County Supervisor Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Bob Ooten, Director of Operations and Maintenance Lisa Murphy, Communications Manager Wendy Sevenandt, Project Manager Mark Esquer, O&M Engineering Manager Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS Jan Vandersloot and Doug Korthof expressed opposition to the Districts EPA-issued ocean discharge permit that meets the requirements of Section 301(h)of the Clean Water Act. Randy Fuhrman commended the Board for considering disinfection and requested that when the interim disinfection facilities are replaced with permanent facilities, ultraviolet treatment be considered rather than putting additional chemicals into the water. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the February 27, 2002 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 y March 27, 2002 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Eckenrode reported that there are still a couple of openings for the CASA conference in May. (6) REPORT OF THE GENERAL MANAGER A. Communications Plan—One Year Later No discussion because this was covered at the three operating committee meetings this month. B. Status of Disinfection and Microfiltretion Studies This item is also scheduled for discussion and consideration at tonight's Board meeting. Bob Dolan, Director of Operations and Maintenance, reported that selection of a consultant for long-term disinfection studies and facilities will also be considered. He brought a small microfiltration unit to the meeting and explained how it worked. Treatment removal rates were presented for primary, secondary and microfiltration processes. Microfiltration provides the greatest removal rates. The District has completed three research projects on this process, and at the next OMTS Committee meeting the members will be asked to hold a future meeting at Plant 2 for a site visit to the microfiltration and other research sites. Mark Esquer reviewed the presentation he would be making at the Board meeting on Ocean Ouffall Bacteria Reduction Efforts underway in support of the recommendation to designate the use of bleach with sodium bisulfite(dechlorination as a mitigation measure) as the Preferred Alternative and to continue to fast track the project. The goals are to maintain continued compliance with Assembly Bill 411 (Recreational Bathing Water Standards)at the outfall to eliminate any possibility that release of treated wastewater is adversely affecting the surfzone. He discussed the short- (interim period)and long-tens(3—5 years plus)schedules. He discussed the short- term activities and consultant activities and resources, as well as the required level of environmental review. To meet the schedule it will be necessary to pre-purchase some equipment and issue sole-source conracts. Staff is recommending that a CEQA-based Mitigated Negative Declaration be prepared and presented to the Board in June for adoption. C. Update on Sewer Service and Connection Agreement for El Morro School David Ludwin reported that the two-parry agreement between IRW D and the District will be considered at tonight's Board meeting. IRWD will act as the local sewering agency and collect fees on our behalf. D. AB 1892 (Harman) OCSD Urban Runoff and AB 1969 (Maddox) amending Water Code) General Manager Anderson provided an update on AB 1892 that would change the District's charter. It passed through the Local Government Committee on an 11-0 Minutes of the Steering Committee Page 3 March 27,2002 vote. This would allow participation in the urban runoff program and give us the authority to raise user fees to cover the expenses. Other funding alternatives are also available and will be considered by the Ad Hoc Committee when it next meets. AB 1969 is being amended by the author. AB 1969 would change the process and requirements of the Ocean Plan, the Cologne-Porter Act and the federal Clean Water Act, and essentially hijack the responsibility for oversight of the Sanitation District's decision-making responsibilities away from the Board of Directors and to the state. Mr. Anderson stated that if the bill passes then it would be essentially a state- mandated effort and state funding will be requested for$400 million. This is an important governance question that should concern everyone. (7) REPORT OF GENERAL COUNSEL Counsel Tom Nixon reported that there was a need to add an item of anticipated litigation to the closed session agenda. This need was identified only this morning, subsequent to the posting of the agenda and there is a need to take immediate action on the matter. It was moved, seconded and unanimously approved adding the item to the closed session agenda based on the information provided. (8) DISCUSSION ITEMS (Items A-D) A. Proposed Calendar for consideration of Level of Treatment and Permit Application Decision General Manager Anderson reported that the decision process has five major components: 1)technical information and altematives;2)financial issues,which will be addressed by prepared two budgets; 3) ocean monitoring work;4) regulatory climate; and 5) public input. It is anticipated that at the June Board meeting all of the information could be forwarded to the Board to make the decision on level of treatment and begin the public input process. B. MOVED, SECONDED AND DULY CARRIED TO: Authorize the General Manager to execute Amendment No. 1 to the agreement with US Bureau of Reclamation for the Southern California Water Recycling Projects Initiative providing for an additional two years in the amount of$38,182 Wendy Sevenandt, Project Manager, explained this regional project that was evaluating what can be done with recycling projects. Additional work has been identified and additional funding is required. Because the additional costs are within the General Manager's delegation of authority, this hem does not need Board approval. C. The Agenda Items scheduled to be reviewed by the Board's working committees in April were reviewed. D. The agenda items scheduled to be presented to the Board at tonight's meeting (March 27, 2002)were reviewed. Minutes of the Steering Committee Page 4 March 27, 2002 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Larry Porter requested that staff prepare a diagram of the proposed bleach process at Plant 2, showing how and where the flow will be dosed. Director Pat McGuigan complimented Bob Ghirelli on his appearance on KOCE. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for April 24, 2002 at 5 p.m. The next Board Meeting is scheduled for April 24,2002 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:17 p.m. in Closed Session, pursuant to Section 54956.9, to discuss one hem of existing litigation and to discuss the anticipated litigation item added to the closed session agenda. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 549572, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final re Agenda Item 13(a)(1). No action was taken re Agenda Item 13(a)(2). At 6:45 p.m.,the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:47 p.m. "fitted by: ^ J appan ring Committee Secretary 01wPEbbV*'baWwhNLtmnFlesV131MeMV1gt L1a�SCWMoai STEERING COMMITTEE Meeting oa/za/BzDate To Bd.of Dlr. AGENDA REPORT IR Number Rem Number . D. Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: May Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in May. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in May: OMTS Committee: 1. Approve Amendment No. 6 to Agreement with Synagro West 2. Consider agreement to migrate and upgrade FIS to JD Edwards OneWorld XE product 3. Ocean Discharge Permit Annual Report Summaries 4. Report on Regional Board's New Wastewater Discharge Requirements for Sanitary Sewers PDC Committee: 1. Ratify Change Order No. 2 to Job No. J-80, HVAC Equipment Replacement 2. Ratify Change Order No. 7 and approve Closeout Agreement and Notice of Completion for Job No. P1-46-2, Chemical Facility Modifications, and Job No. J-53, Chemical Flow Pacing for Primary Influent 3. Approve Addendum No. 3 to Job No. J-77, Effluent Pump Station Annex FAHR Committee: 1. Report on General Manager Approved Purchases over $50,000 2. Update on HR Policies 3. Final Preliminary Budget Review 4. Consider Quarterly Investment Management Report 5. Renew Boiler and Machinery Insurance 6. History of Finance Department Audits and Reviews PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CECA FINDINGS Not a project. ATTACHMENTS NA jt a xm maww�v..nry ca..�ve.�aynexwz w a ua is ww me wn�: Page 2 STEERING COMMITTEE MmUng Date I To Bd.MDir. 0412402 AGENDA REPORT Rep Rem Number Orange County Sanitation District L C. FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: April Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its April 24, 2002 meeting. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the April 24 meeting: 1. 9. Consent Items a. Hormuth Annexation 2. 12. Actions from OMITS Committee c. Approve PSA for Plant No. 2 Oxygen Plant Replacement/Rehabilitation Assessment, Job. No. SP-72 d. Purchase Agreements for Sewer Line Video Inspection Services, Specification No. S-2002-81 e. Award contract for professional consulting services for development of Asset Management Project, Job No. SP-68; and approve out-of-country travel for site visits f. Establish Cisco Equipment as standard networking equipment and award a purchase contract, Specification E-2002-86 g. Authorize development of a Fats, Oil and Grease (FOG) Program; establish a budget of $150,000 and authorize staff to develop a funding program with the County of Orange and cities within the District's jurisdiction for development of the FOG Program; and approve a sole source consultant agreement for a Phase 1 study of the FOG Program h. Authorize General Manager to exercise informal bidding procedures and sole-source procedures, as applicable, for the award of contracts for Ocean Outall Bacteria Reduction Program, Job No. J-87; authorize pre- purchase and award sole-source contracts, as applicable, for materials, equipment and/or services including tanks, pumps, flow meters and certain electrical and instrumentation devices for testing and advanced planning purposes, for use in the Ocean Ouffall Bacteria Reduction Program; and increase the sole-source authorization limits for the General Manager to $200,000 for said purchases. 3. 13. Actions from PDC Committee c. Approve budget amendment; ratify Change Order No. 2; and accept Jobs Nos. J-71-1 and J-71-2 as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement d. Reject bid received March 27; 2001 for Natural Gas Line Replacement at Plant No. 1, Job No. SP2000-22; award a contract for Job No. SP2000-22 (Rebid) e. Approve sole-source purchase order to AT&T Wireless for phone service for Long-Term Flow Monitoring Program, Job No. J-73-2 f. Approve a budget amendment for Facilities Modifications for Odor Control, Job No. J-71-3 g. Authorize the General Manager to negotiate a purchase order for procurement of services for Central Generation Automation, Job No. J-79 In. Establish a budget for the Engineering Trailer Complex at Plant No. 1, Job No. J-90 4. 14. Actions from the FAHR Committee c. Receive and file Treasurer's Report for March 2002 d. Approve SAFETY-POL-103, 105, 111, 112 and 403, as provided in Res. No. OCSD 02-5, regarding the District's Injury and Illness Prevention Program Policy e. Adapt Res. No. OCSD 02-08, directing the County Tax Collector- Treasurer to include sanitary sewer service charges on the 2002-03 property tax bill. 5. 15. Approve a Grant of Easement, Right of Entry, Maintenance and Indemnity Agreement with the City of Costa Mesa; and approve a Grant of Easement Agreement with the Newport-Mesa Unified School District in a form approved by General Counsel 6. 16. Actions from GWRS Cooperative Committee Meeting c. Approve Trojan Technologies as the Ultraviolet Light (UV) equipment manufacturer for the Groundwater Replenishment System; approve a pre-selection agreement between OCWD and Trojan Technologies to provide engineering details for the equipment design (costs to be shared between OCWD and OCSD; and grant authority to the Board of Directors of OCWD to assign the value of the ultraviolet light equipment to the contract to install the permanent UV system. PROJECT/CONTRACT COST SUMMARY N/A �..ywrw+a.ui..„.a cam.neeearoroaxoz�v a u++mr aam mw. ao Page 2 BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEGA FINDINGS Not a project. ATTACHMENTS NA jt o M....W..\1.01p Cemm.e.NZWyM.z<.3 U.a Me Ia ro.....Q....6 e.: W(Ml Page 3