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HomeMy WebLinkAbout2002-03 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, March 27, 2002 A meeting of the Steering Committee of the Orange County Sanitation District was .held on Wednesday, March 27, 2002 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas Nixon, Counsel Norm Eckenrode, Chair Ryal Wheeler Shirley McCracken, Vice Chair Jan Vandersloot Pat McGuigan, Chairman, OMTS Committee Doug Korthof Steve Anderson, PDC Committee Randy Fuhrman Brian Brady, Chairman, FAHR Committee Larry Porter Directors Absent: STAFF PRESENT: Jim Silva, County Supervisor Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Bob Dolan, Director of Operations and Maintenance Lisa Murphy, Communications Manager Wendy Sevenandt, Project Manager Mark Esquer, O&M Engineering Manager Jean Tappan, Committee Secretary FILED IN THE.OFFICE OF THE SECRETARY (2) APPOINTMENT OF CHAIR PRO TEM ORANGE CDur+Ty AANITATIGN DISTRICT APR 24 2002 No appointment was necessary. (3) PUBLIC COMMENTS `.-- Jan Vandersloot and Doug Korthof expressed opposition to the District's EPA-issued ocean discharge permit that meets the requirements of Section 301(h)of the Clean Water Act. Randy Fuhrman commended the Board for considering disinfection and requested that when the interim disinfection facilities are replaced with permanent facilities, ultraviolet treatment be considered rather than putting additional chemicals into the water. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the February 27, 2002 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 March 27, 2002 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Eckenrode reported that there are still a couple of openings for the CASA conference in May. (6) REPORT OF THE GENERAL MANAGER A. Communications Plan—One Year Later No discussion because this was covered at the three operating committee meetings this month. B. Status of Disinfection and Microfiltration Studies This item is also scheduled for discussion and consideration at tonight's Board meeting. Bob Oaten, Director of Operations and Maintenance, reported that selection of a consultant for long-term disinfection studies and facilities will also be considered. He brought a small microfiltration unit to the meeting and explained how It worked. Treatment removal rates were presented for primary, secondary and microfiltration processes. Microfiltration provides the greatest removal rates. The District has completed three research projects on this process, and at the next OMTS Committee meeting the members will be asked to hold a future meeting at Plant 2 for a site visit to the microfiltration and other research sites. Mark Esquer reviewed the presentation he would be making at the Board meeting on Ocean Outfall Bacteria Reduction Efforts underway in support of the recommendation to designate the use of bleach with sodium bisulfite (dechlorination as a mitigation measure) as the Preferred Alternative and to continue to fast track the project. The goals are to maintain continued compliance with Assembly Bill 411 (Recreational Bathing Water Standards)at the ouffall to eliminate any possibility that release of treated wastewater is adversely affecting the surfzone. He discussed the short- (interim period)and long-term (3—5 years plus) schedules. He discussed the short- term activities and consultant activities and resources, as well as the required level of environmental review. To meet the schedule it will be necessary to pre-purchase some equipment and issue sole-source conracts. Staff is recommending that a CEQA-based Mitigated Negative Declaration be prepared and presented to the Board in June for adoption. C. Update on Sewer Service and Connection Agreement for El Morro School David Ludwin reported that the two-party agreement between IRWD and the District will be considered at tonights Board meeting. IRW D will act as the local sewering agency and collect fees on our behalf. D. AB 1892 (Harman) OCSD Urban Runoff and AB 1969(Maddox) amending Water Code) General Manager Anderson provided an update on AB 1892 that would change the District's charter. It passed through the Local Government Committee on an 11-0 ' Minutes of the Steering Committee Page 3 March 27, 2W2 vote. This would allow participation in the urban runoff program and give us the authority to raise user fees to cover the expenses. Other funding alternatives are also available and will be considered by the Ad Hoc Committee when it next meets. AS 1969 is being amended by the author. AS 1969 would change the process and requirements of the Ocean Plan, the Cologne-Porter Act and the federal Clean Water Act, and essentially hijack the responsibility for oversight of the Sanitation District's decision-making responsibilities away from the Board of Directors and to the state. Mr. Anderson stated that if the bill passes then it would be essentially a state- mandated effort and state funding will be requested for$400 million. This is an important governance question that should concern everyone. (7) REPORT OF GENERAL COUNSEL Counsel Tom Nixon reported that there was a need to add an Rem of anticipated litigation to the closed session agenda. This need was identified only this morning, subsequent to the posting of the agenda and there is a need to take Immediate action on the matter. It was moved, seconded and unanimously approved adding the item to the closed session agenda based on the information provided. (8) DISCUSSION ITEMS (Items A-D) A. Proposed Calendar for consideration of Level of Treatment and Permit Application Decision General Manager Anderson reported that the decision process has five major components: 1)technical information and alternatives; 2) financial issues, which will be addressed by prepared two budgets;3)ocean monitoring work;4) regulatory climate; and 5)public input. It is anticipated that at the June Board meeting all of the information could be forwarded to the Board to make the decision on level of treatment and begin the public input process. B. MOVED, SECONDED AND DULY CARRIED TO: Authorize the General Manager to execute Amendment No. 1 to the agreement with US Bureau of Reclamation for the Southern California Water Recycling Projects Initiative providing for an additional two years in the amount of$38,182 Wendy Sevenandt, Project Manager, explained this regional project that was evaluating what can be done with recycling projects. Additional work has been Identified and additional funding is required. Because the additional costs are within the General Manager's delegation of authority, this item does not need Board approval. C. The Agenda Items scheduled to be reviewed by the Board's working committees in April were reviewed. D. The agenda items scheduled to be presented to the Board at tonight's meeting (March 27, 2002)were reviewed. Minutes of the Steering Committee Page 4 March 27, 2002 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,IF ANY Larry Porter requested that staff prepare a diagram of the proposed bleach process at Plant 2, showing how and where the flow will be dosed. Director Pat McGuigan complimented Bob Ghirelli on his appearance on KOCE. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for April 24, 2002 at 5 p.m. The next Board Meeting is scheduled for April 24, 2002 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:17 p.m. in Closed Session, pursuant to Section 54956.9,to discuss one item of existing litigation and to discuss the anticipated litigation item added to the closed session agenda. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final re Agenda Item 13(a)(1). No action was taken re Agenda Item 13(a)(2). At 6:45 p.m.,the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:47 p.m. Submitted by: T t � J Tappan StMring Committee Secretary 0:Ixy.GIekgMel9lesM1p LammMp'@VAeNI]tlb10N1 sc MhWe d. STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, March 27, 2002, was duly posted for public inspection in the main lobby of the Districts offices on Thursday, March 21, 2002. IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of March, 2002. ; A Penny Kyle, cretary f he Board of Directors of Orange County Sanita on Distract Posted: March 21 , 2002,�, p.m. By: ignature Wdoc%gmWrc mmlposlln.fm 6 ORANGE COUNTY SANITATION DISTRICT Planes: (714)962 2411 far. (7141962d355 www.amE.mm m.m"add.. .: BD VoletCA NOTICE OF MEETING Fwntein Valley 27 92728-8127 OF THE s0.se aeel.ss: STEERING COMMITTEE i L644 Ellis Avenue Fountain Valley.G 92706-7016 ORANGE COUNTY SANITATION DISTRICT Memter Agencies 0 WEDNESDAY, MARCH 27, 2002 - 5 P.M. Cities Ananoim DISTRICTS ADMINISTRATIVE OFFICE Brae Buena Park 10844 ELLIS AVENUE Faanral.V le, FOUNTAIN VALLEY, CALIFORNIA 92708 Fullerton Garden Grove Huntington Beach Irvine to Zra L.Palma A regular meeting of the Steering Committee of the Board of Directors of „e°Bean Orange County Sanitation District will be held at the above location, date and lange time. Placentia Santa Ana Saul Beach Stanton Tustin ✓Ile Park yorba Linda County of Orange Bsnitary District. Coved Mesa Mldeey Dry Water Districts Irvine Ranch To maintain world class leadership in wastewater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, March 27, 2002 Wednesday, April 24, 2002 Wednesday, May 22, 2002 Wednesday, June 27, 2002 Wednesday, July 17, 2002• Wednesday, August 28, 2002 Wednesday, September 25, 2002 Wednesday, October 23, 2002 Wednesday, November 20, 2002' Wednesday, December 18, 2002' Wednesday, January 22, 2003 Wednesday, February 26, 2003 Wednesday, March 26,2003 `Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: March 27, 2002 Meeting Time: 5 p.m. Meeting Adjoumed: Committee Members Norm Eckenrode, Board Chair Shirley McCracken, Board Vice Chair Steve Anderson, Chair, PDC Committee Pat McGuigan, Chair, OMTS Committee Brian Brady, Chair, FAHR Committee Jim Silva, Supervisor Others Thomas L.Woodruff, General Counsel Don Hughes Staff Present Blake P. Anderson, General Manager................................ Bob Ghirelli, Director of Technical Services....................... David Ludwin, Director of Engineering............................... Patrick Miles, Director of Information Technology.............. Robert Ooten, Director of Operations & Maintenance........_ Gary Screed, Director of Finance........................................ Lisa Tomko, Director of Human Resources........................ Greg Mathews, Assistant to the General Manager............. Lisa Murphy, Communications Manager............................ Jean Tappan, Secretary..................................................... c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, MARCH 27, 2002 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). -1- March 27, 2002 Agenda (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the February 27, 2002 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Communications Plan—One Year Later (Lisa Murphy) B. Status of Disinfection and Microfiltration Studies (Bob Ooten) C. Update on Sewer Service and Connection Agreement for El Morro School and adjacent properties (David Ludwin) (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-D) A. Proposed Calendar for consideration of Level of Treatment and Permit Application Decision (Bob Ghirelli) B. Recommend to the Board approval of Amendment No. 1 to the agreement with the US Bureau of Reclamation for the Southern California Water Recycling Projects Initiative providing for an additional two years in the amount of$38,182 (David Ludwin) C. Review Agenda Items scheduled to be presented to Committees in April (Information item only) D. Review and consideration of Agenda Items for Board of Directors Meeting of March 27, 2002 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT r -2- March 27, 2002 Agenda (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, April 24,2002. The next Board Meeting is scheduled for 7 p.m., Wednesday, April 24, 2002. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. Confer with General Counsel re existing litigation, Tran, at al. v. Orange County Sanitation District, at al., Orange County Superior Court Case No. OOCC05306 (Government Code Section 54956.9). B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT jt GAWRDTAWGENDA4IEEnING WMMrtTEEW1\MAPWY2703 AGENDA= Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Norm Eckenrode (714)993-8261 (Placentia City Hell) Secretary: Jean Tappan (714)593-7101 (714)962.0356(Fax) E-mail: 'tal)l)an@ocsd.com 8 i DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, February 27, 2002 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, February 27,2002 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L.Woodruff, General Counsel Norm Eckenrode, Chair Ryal Wheeler Shirley McCracken, Vice Chair Randy Furhman Pat McGuigan, Chairman, OMTS Committee Carl Newhausen Steve Anderson, PDC Committee Brian Brady, Chairman, FAHR Committee STAFF PRESENT: Blake Anderson, General Manager Directors Absent: Bob Ghirelli, Director of Technical Services Jim Silva, County Supervisor David Ludwin, Director of Engineering Gary Streed, Director of Finance Lisa Murphy, Communications Manager Chuck Winsor, Engineering Supervisor Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the January 23,2002 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode announced that CASA Conference reservations are due to Jean Tappan as soon as possible. The conference will be held at the Resort at Squaw Creek in Lake Tahoe May 1-4. He also reported on his meeting with members and staff representatives of the Minutes of the Steering Committee Page 2 i February 27, 2002 Orange County delegation In Washington, DC on February 13. This has become an annual event co-sponsored by the OCWD, MW DOC and the Sanitation District. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson discussed the OCWD letter on the Metropolitan Water District Storage Contract and the potential financial impact on the Sanitation District. No action was requested. See No. (10). There are still some outstanding issues regarding the GW RS agreement. At tonight's board meeting a motion will be requested to pull the item from the agenda. It should be finalized in time for next month's meeting. The GW RS construction management services agreement will go forward. There will be no expenditures until the summer. The OCWD board will act on the agreement at its second meeting in March. Gary Streed, director of finance, updated the members on estimated future sewer user fee rates. He explained how the rates have changed over the past six years and the available options. At this time it is proposed that the board adopt a rate for 2002-03 of$87.50 for a single-family residence. Rates for industrial users will also increase. After the Strategic Plan is adopted and the level of treatment has been determined a multi-year rate plan will be proposed. These increases are exempt from Proposition 218 requirements; however, staff believes that the property owners should be notified of the increases that will appear on their property tax bills. Notifications will be mailed to properties in Areas 2, 3,6 and 7. There is no need to mail to all property owners in the service area because they already pay at least the$87.50 minimum. Mr.Streed also discussed estimated funding requirements and revenue sources through 2010. In the event full secondary treatment is implemented, the estimated annual cost for a single-family residence will increase to about$200 by 2010. Mr Anderson and Bob Ghirelli, director of technical services, described the events leading to the decision to implement chlorine disinfection of the effluent. The monitoring results in waters in Newport Canyon Indicated high counts of bacteria at levels not seen before. After conferring with staff and the Board Chair, a press conference was held to discuss the events and describe our plan of action. There have been some objections to the use of chlorine because of proven impacts on marine life. However, with careful oversight and proper holding time,the residuals should be diluted enough to protect the area around the end of the outfall. Dechlorination facilities may be necessary if the dissipation is lower than anticipated. Alternate processes and chemicals are available and they will be evaluated. Staff will prepare a more detailed explanation in the future. Staff is working with the regulators to make sure the proposed facilities are in compliance with requirements. Additional monitoring will be required. The chlorinated effluent will meet California Ocean Plan requirements. There is a tank farm at Plant 2 ready for use. Some additional piping and a meter will be added. Staff is also considering adding disinfection facilities at Plant 1 to increase the holding time. Minutes of the Steering Committee Page 3 ' February 27, 2002 Mr. Eckenrode asked staff to prepare a report to the Board in September on the status of marine life at the outfall. Mr. Anderson described the relationship between disinfection and secondary treatment. Secondary treatment will reduce BOD and total suspended solids but will not reduce pathogens sufficiently. Disinfection will eliminate pathogens. Secondary treatment addresses environmental concerns. Disinfection address public health concerns. Lisa Murphy, communications manager, reported that a public Information request for payments made to Chair Eckenrode and Director Pat McGuigan has been received. Staff will be presenting lump sum totals for fees and travel reimbursements only. Ms. Murphy also reported receiving 239 form letters via e-mail, fax and mail opposing the waiver. Of those, only 112 were from our service area. These letters are the result of a letter-writing campaign recommended by Surfriders. Only those letters requesting additional information will be answered. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that Crow Winthrop has filed two new lawsuits. A motion was made, seconded and approved to add the discussion of these items to the closed session agenda. (8) DISCUSSION ITEMS (Items A-C) A. Dave Ludwin, director of engineering, and Chuck Winsor, engineering supervisor, updated the members on the sewering of the El Morro Elementary School, which is under a'cease and desist' order from the San Diego Regional Board. Mr. Carl Newhausen, Laguna Beach Unified School District Construction Administrator, explained their concerns and schedule. The options were discussed. Staff was directed to work with IRW D and the school district to develop either a pre-annexation agreement or an out-of-District service agreement. When finalized it will be presented to the Board for approval. B. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Chair Eckenrode and Director Anderson commented on the Joint Management Committee re SAR I meeting held yesterday. Until the approximately$3 million SAW PA payment is received, they have recommended not finalizing the agreement. The next meeting is scheduled for April 16. f Minutes of the Steering Committee Page 4 February 27, 2002 (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING Director Steve Anderson asked staff to present a staff report on the OCW D letter regarding the MWD Storage Contract issue. He wants more details on the costs and credits. . (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for March 27, 2002 at 5 p.m. The next Board Meeting is scheduled for March 27, 2002 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:18 p.m. in Closed Session, pursuant to Section 54956.9, to discuss four items of existing and new litigation. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:55 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. Submitted by: n Tappan Bring Committee Secretary o:ius.wvo.wts«nw cw,�.neewzaemm�re sc�.munxaoo i STEERING COMMITTEE Meeting Dare To sd.m Do-. 3/27/az AGENDA REPORT 17,.Ny{Cfnbe Item Number Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Wendy Sevenandt, Project Manager SUBJECT: U.S. BUREAU OF RECLAMATION SOUTHERN CALIFORNIA WATER RECYCLING PROJECTS GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute an amendment to the funding agreement between the Orange County Sanitation District and the Bureau of Reclamation to participate in the Southern California Water Recycling Projects Initiative for the second and third years at an estimated cost of$38,182 for two Federal Fiscal years starting October 1, 2000 and ending September 30, 2002,for a total three year cost of$48,637. SUMMARY • In June 2000, the Steering Committee authorized the General Manager to enter into an agreement between the Orange County Sanitation District (OCSD) and the Bureau of Reclamation (Bureau)to participate in the Southern California Water Recycling Projects Initiative (Initiative). • The first year cost was $10,455 for the Federal Fiscal year ending September 30, 2000. • The Initiative consists of regional work, including water quality and brine management issues and their impact on reclamation, and cost-shared funding of site-specific projects. • The Orange County Water District (OCWD) received $22,517 from the Bureau of Reclamation for the Groundwater Replenishment System under this program. This grant was cost-shared equally between OCSD and OCW D. • The cost-sharing partners need to amend the agreement to continue work. • The cost to OCSD to continue participation as a cost-sharing partner for the Federal Fiscal years ending September 30, 2001 and September 30, 2002 is $38,182. • Cost-sharing partners participate on the Initiative Executive Management Team (IEMT) directing the work. • Staff recommends that the Orange County Sanitation District (OCSD) participate in the Bureau's Initiative due to OCSD's interest in the GWR System, watershed management, and brine management issues. RMMO MWO Page 1 PROJECT/CONTRACT COST SUMMARY The Orange County Sanitation District (OCSD) participated in the first year of the Initiative at a cost of$10,455 for regional work. The regional work is a 50:50 cost- shared effort between the Bureau and the 11 participating agencies. The Bureau contributed $405,314 towards site-speck projects in the form of a grant. Twenty-two agencies received a portion of this grant. The grant was also a 50:50 cost- shared effort between the Bureau and the agency. The GWR System received $22,517 from the Bureau for"site-specific" work. The grant was equally split between OCSD and OCWD. To continue work with eleven agencies participating, the cost to OCSD would be $38,182 in the second and third years for regional work. This assumes the second and third year cost of$420,000 is shared equally between the eleven agencies. The following table shows the spending by the Bureau for the program, the cost to the cost-sharing partners for the Initiative, and the OCSD share of the costs. The budget for the Federal Fiscal Year 02-03 is not approved at this time. Additional funds will be available from the Bureau for more site-specific work. Bureau of Reclamation Initiative Partners Spending for Year S e ding Regional Work Regional Work Site-specific IEMT Total OCSD share Work 11 a encies FY99-00 115,000 115,000 10.455 FY00-01 220,000 405,314 220,000 20,000 FY01-02 200,000 200000 18,182 FY02-03 TOTAL 535,000 405,314 535,000 48,637 At this time, Staff is recommending OCSD's participation in the second and third years at a cost of$38,182. In the first three years of participation, OCSD costs will total $48,637. OCSD participation in additional years would require authorization of subsequent amendments. BUDGETIMPACT ® This item has been budgeted. (Line item: 20012001, Section 8, 152, Job No. J-36) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) eMwE:YA90 Page 2 ADDITIONAL INFORMATION The Southern California Water Recycling Projects Initiative (Initiative) is a multi-year U.S. Bureau of Reclamation (Bureau) planning program that includes more detailed project engineering, water quality and brine issues, economic and financial analyses, environmental documentation, and public education. The Initiative is designed to continue the work begun during the Southern California Comprehensive Water Reclamation and Reuse Study (SCCW RRS). Under the Initiative, the Bureau entered into an agreement with eleven participating agencies: 1. City of Los Angeles 2. City of San Diego 3. Metropolitan Water District of Southern California 4. San Diego County Water Authority 5. Santa Ana Watershed Project Authority 6. California Department of Water Resources 7. South Orange County Reclamation Authority 8. Big Bear Area Regional Wastewater Agency 9. Orange County Sanitation District 10.County Sanitation Districts of Los Angeles 11.CentraINVest Basin Municipal Water Districts With eleven agencies participating, the cost to the Orange County Sanitation District (OCSD)was $10,465 in the first year. The Initiative consists of regional work and cost-shared funding of site-specific projects. The regional work includes water quality, salinity, and brine management issues and their impact on reclamation. Site-specific projects in this study include the Groundwater Replenishment System (GW R System) and Orange County regional brine lines. For the site-specific projects identified in the Initiative, the Bureau of Reclamation distributed $405,314 in matching funds between 22 agencies for currently funded projects. The Orange County Water District(OCWD) received $22,517 from the Bureau for the GWR System under this program. This grant was shared equally between OCSD and OCWD. The Bureau has continued work on the Initiative with their portion of the funding. To continue work on the Initiative, the cost-sharing partners now need to amend the existing agreement. The cost to the cost-sharing partners to continue the work over the Federal Fiscal years ending September 30, 2001 and September 30, 2002 is $38,182. Eleven agencies are participating in the Initiative as cost-sharing partners. Cost-sharing partners participate on the Initiative Executive Management Team (IEMT)directing the work. RWW:eaarse Page 3 The amendment consists of a Statement of Work and budget for Federal Fiscal years 2001 and 2002. Again, there is a site-specific project component of the Initiative whereby the Bureau of Reclamation will match planning costs for agency-funded projects. The Initiative Executive Management Team (]EMT)will work together to distribute the funds among the site-specific projects in the Initiative. Orange County brine line projects are currently identified as site-specific projects, but were not eligible for matching funding in Federal Fiscal year ending September 30, 2000 because work was not budgeted or performed on the project that year. OCSD will be adding projects to the Initiative that impact reclamation such as diversion facilities to bring adequate flow to Plant No. 1 during low-flow periods at night. Planning costs for this work are eligible for matching funds from the Bureau. Staff recommends that OCSD participate in the Bureau's Initiative due to OCSD's interest in the GWR System,watershed management, and brine management issues. For future years, subsequent agreements would be required. ALTERNATIVES Do not authorize participation in the Initiative. With Orange County Water District (OCWD), a member agency of Santa Ana Watershed Project Authority (SAWPA), SAWPA would represent the interests of OCWD and Ground Water Replenishment (GWR) System on the Executive Management Team. OCSD would not be directly represented on other issues pertaining to regional reclamation and brinelsalinity management projects. CEQA FINDINGS This study is in preliminary stages. Environmental work may become a task within the Initiative. ATTACHMENTS Amendment to Agreement WS:jo:sa G:\ntglobaMgenda Daft ReportMStaering Cummlftee\Bureau of Reclamation 032702.doc Rae :.WOM Page 4 YP1� Nf Y lryf United States Department of the Interior BUREAU OF RECLAMATION _ s�wnaNc�lu�mn�aea Y'dAc p `e'e 22210J.fi a A.,Sala 201 Tm .Ud W925 2626 IN R@LY RPfMM SCAO-1100 ADM-13.00 Ms. Wendy Sevenandt FEEB 9 5 2W? Orange County 1 Sanitation District P.O. Box 8300 Fountain Valley, California 92728 Subject: Amendment to the Southern California Water Recycling Projects Initiative Cost-Sharing Agreement - Agreement Number - 00-AA-35-0001 Dear Ms. Sevenandt: Enclosed please find a copy of the amendment to the Southern California Water Recycling Projects Initiative Cost-Sharing Agreement (Agreement) with 11 copies of the signature page for your agency' s approval and adoption. Please have the authorized representative sign all 11 copies, and if possible, please return them to this office by March 29 2002. A fully executed copy of the amendment will be forwarded to your office as soon as it is available. We look forward to continuing this partnership with your agency and continuing our support of water recycling activities throughout the southern California region. S' ere y Dennis D. Wolfe Acting Area Manager Enclosures AMENDMENT-AGREEMENT NO. 00-AA-35-0001 Department of the Interior Bureau of Reclamation The Southern California Water Recycling Projects Initiative (Initiative), Phase II-FY2001 and FY2002 Statement of Work February 2, 2002 Introduction This Statement of Work(SOW) is a part of a larger overall Plan of Study for the Southern California Water Recycling Projects Initiative. Thus,some of the Tasks identified in this SOW appear to be out of numerical order. This is not an oversight. It is a result of effectively managing large and complex studies including the Initiative,involving numerous local and municipal agencies. In addition,in order to maintain continuity of the study between Phases I and II,Reclamation has authorized$216,886 for work on some FY 2001 tasks. The proposed cost-sharing budget for the FY 2001 and 2002 work is as follows: iM-f Bt3€1 gtfllodaklPhfor Re T L Wore/11tIEN�7JVleiitbers Federal Budget Total Cost USBR IEMT Share Year Of Work I Share Total Per Agency 2001 $440,000 $220,000 $220,000 $20,000 2002 $400,006 $200,000 $200,000 $18,182 Total $840,0001 $420,0001 $420,0001 $38,182 Task 1: Water Quality Issues This task will focus on examining water quality issues and concerns related to public health,public perception,regulatory issues,and other resources that could be benefited or impacted by recycled water projects. The analysis will evaluate these issues under a range of recycled water implementation scenarios. The analysis will examine the impacts of increased recycling on receiving waters as well as public health and safety. In addition, the analysis will focus on contemporary water quality conditions that affect recycled water acceptance and or use such as industrial chemicals, natural pollutants, and pharmaceutical wastes existing in the wastewater. Potential impacts to surface water flows,groundwater levels,surface water and groundwater quality, and biological resources will also be examined. In addition, public concerns regarding potential changes to public health risks associated with MWu M-aal-=2-1.02 1 SCOPE OF WM the use of recycled water and resulting from conditions as mentioned above,on waters and lands may be considered. Task 1A: Define Alternative Water Recycling Futures This task will define alternative water recycling futures by outlining scenarios. All of the scenarios will be considered to occur at a future time as determined by the Initiative Executive Management Team (IEMT). Each scenario will consider up to four levels of recycled water use consisting of ranges. The scenarios will consider the uses of recycled water (including habitat restoration, irrigation,groundwater replenishment,seawater intrusion,or industrial water supplies); quantities;mass loadings for constituents;and existing regulations. The scenarios will consider current projections for wastewater flows for each subregion as defined in the Southern California Comprehensive Water Recycling and Reuse Study(SCCWRRS). In addition,the scenarios will include an assumed array of water management conditions and water chemistry implications. The final selection of the initial scenarios will be defined through a meeting with the IEMT. The IEMT also will lead the determination of quantity assumptions and selection of the water quality conditions to be evaluated in subsequent tasks. Contractor Responsibilities for Tasks 1A: Task 1A (1) Identify the scenarios. Task 1A (2) Identify 4 levels of recycling within each scenario. Meetings Prepare for two meetings with the IEMT to define final scenarios and determine the quantity assumptions and selection of the water quality conditions to be evaluated. Deliverables Technical Memorandum: A technical memorandum on alternative water recycling futures will include a brief description of the scenarios in a tabular format. Included with the technical memorandum will be a matrix of the scenarios. The Contractor will provide up to 25 hard copies as well as electronically submit the technical memorandum on CD format. The technical memorandum is due within 60 days after the last meeting with the IEMT. Task 1B: Define Interactions with Other Water Management Projects This task will define interactions with other water management projects. Future recycling scenarios could be affected by the results of ongoing programs and those being considered by Federal, state, and local agencies. The programs could impact the use of recycled water in terms of quality of both the source and product water as well as the quantity of water utilized. Programs that affect recycled water could MMSOW-2001.2002-2142 2 =PEWWDW( include seawater desalination treatment plants,increased brine production, brine management,sewer infiltration and inflow programs,seawater and brackish water desalination, water conservation programs,CALFED water supply management, Colorado River salinity management, groundwater and brackish water remediation programs,regulatory policies,large water transfers,and interim and final results from concurrent recycled water or salinity management programs and regulations. The final list of programs will be developed through a workshop with the IEMT. The scenarios developed in Task 1 will be considered with respect to these potential programs to define changes that could impact the implementation of recycled water projects. Contractor Responsibilities for Tasks 1B: Task 1B (1) Identify 15 programs. Task 1B (2) Define changes that would impact the implementation of recycled water projects from the programs identified in Task 1B (1). meednas Prepare for two meetings with the IEMT to develop final list of programs. Deliverables Technical Memorandum: A technical memorandum on interactions with other water management projects will be prepared summarizing the effects of the identified programs on each of the scenarios developed in Task IA. The Contractor will provide up to 25 hard copies as well as electronically submit the technical memorandum on CD format. The technical memorandum is due within 60 days after the last meeting with the IEMT on this task. Task 1C: Develop Framework for Issues Sensitivity Analysis(FY 2001) Utilizing the work completed under Tasks 1A and 1B,this task will consider and develop criteria,variables,and scenarios for screening of the different issues and for establishing the framework for an Issues Sensitivity Analysis. Issues will be grouped into several different categories and inter-relationships between issues and categories of issues will also be developed and used as inputs to the screening process. Screening of the various issues will be conducted in order to prioritize and to help establish the framework for an Issues Sensitivity Analysis. This sensitivity analysis will be used to identify the critical issues and obstacles to the future of water recycling and to group them into two levels for future analysis (Issues Sensitivity Analysis Phase 1 and 2). The final criteria and screenings of the issues will be defined through three meetings with the IEMT. Contractor Responsibilities for Tasks 1C: Task 1C(1) Develop criteria,variables, and scenarios for screening of issues. MOU.SON-W-2002-2-1 02 3 Task 1C (2) Conduct preliminary screening of issues. Task 1C (3) Develop final framework for Issues Sensitivity Analysis. Meetings Prepare for three M�}eetings with the IEMT to define the criteria,conduct screening, and establish the framework for the Issues Sensitivity Analysis. Deliverables Technical Memorandum: A technical memorandum will be prepared describing the criteria, variables,and scenarios used in the screening and as a part of the Issues Sensitivity Analysis framework. The Contractor will provide 25 hard copies and electronically submit the technical memorandum. Task 1D: Issues Sensitivity Analysis-Phase 1 (FY 2002) The purpose of this task is to conduct a reconnaissance level issues sensitivity analysis for the Phase 1 screened issues from Task 1C. As a part of this task, potential benefits,constraints,fatal flaws,inter-linkages of issues,and options for each issue will be identified per the framework established under Task 1C. Benefits and costs related to ecological health, water quality,and public health; and potential constraints related to public perception,regulations,and new technology will be considered. Options identified to address potential hurdles and/or fatal flaws will include: • Water treatment • Wastewater treatment • Source control for water supply • Source control for groundwater supply • Source control for wastewater generators • Discharge alternatives • Blending of water supplies The Issues Sensitivity Analysis will consider technical and economic concerns both qualitatively and quantitatively. Generalized costs and benefits will be presented to determine the beneficial linkages. The benefits will include habitat,water quality, public health,political and institutional cooperation,and water supply reliability. This analysis will be conducted through four meeting with the IEMT. Upon IEMT approval, a draft technical memorandum will be sent out for an industry review as determined by the IEMT. Contractor Responsibilities for Tasks 1D: Task 1D (1) Conduct Issues Sensitivity Analysis on Phase 1 screened issues. Task 1D (2) Develop a preliminary-draft technical memorandum for review by IEMT. MOMM-2001.2002-2102 4 SWPEUWOPo( Task ID (3) Incorporate comments from IEMT. Task 1D (4) Develop a draft technical memorandum for review by industry. Task 1D (5) Incorporate comments from industry wide review. Mee lnas Prepare for four meetings with the IEMT to define the benefit,hurdles, and fatal flaws array. Deliverables Technical memorandum: Both preliminary-draft and draft technical memorandums will be prepared describing the process and results of the Issues Sensitivity Analysis-Phase 1. The Contractor will provide 25 hard copies and electronically submit each technical memorandum version. Task 2: Conditions Affecting Recycled Water Projects and Financial Support Information Successful completion of recycled water projects requires detailed and interrelated efforts. SCCWRRS and the Initiative identified recycled water projects that could be implemented over a ten-year period. While these projects have the support of the agencies that have proposed them, each will require significant additional planning, public information,financing,construction,and marketing. Successful recycled water projects are those providing beneficial water supplies to users. The Study Team will examine and describe the complex issues and processes associated with implementing recycled water projects including a discussion on strategies for planning and implementing recycled water projects. Moreover,to support agencies in obtaining economic and financial assistance for their recycled water projects,the Study Team will provide an overall description of the available funding opportunities for local water recycling agency including a section outlining how to secure the types of funding identified. Task 2A: Develop Description of Processes,Issues,and Strategies Required to Successfully Implement Recycled Water Projects (FY 2001) This task will develop a description of the complex processes and issues that project sponsors will confront when planning and implementing recycled water projects. The process identification will include discussion of the following project aspects; project planning, expertise necessary to plan and implement projects; environment documentation; public information and education programs,marketing to users; financial capability, and obtaining agency/board approval. Also, this description will outline optimal strategies that project sponsors could use to successfully implement recycled water projects. Optimal strategies will include but are not MMOW-2001 M2-2-142 5 SCOPEOFWOM limited to discussion of the following mandatory use ordinances,rate structures, user agreements,and loans for retrofitting plumbing. This description will be based on information collected during Phase I as well as information to be collected during an IEMT workshop. A technical memorandum will be developed to describe the process and strategies identified through this task. The technical memorandum will consist of a flow chart of the process required to implement recycled water projects as well as a monograph outlining the strategies. Contractor Responsibilities for Tasks 2A: Task 2A (1) Develop descriptions of processes, issues, and strategies for successful implementation of recycled water projects. Task 2A (2) Prepare a flow chart with monograph describing the process of planning and implementing recycled water projects. Meednos Prepare for one meeting with the IEMT to develop processes,issues and strategies. Deliverables Technical Memorandum: A document will be prepared processes,issues, and strategies for successful implementation of recycled water projects. The document will include a flow chart of the process with monograph. The Contractor will provide 25 hard copies and electronically submit the technical memorandum. Task 28: Develop Description of Economic and Financial Opportunities and Financial Support Document(FY 2002) This task will develop a description of economic and financial opportunities available to local agencies or their potential customers for helping to fund projects. The document will describe Federal,state,and nongovernmental funding mechanisms available for use on recycled water projects. Each description will also include a discussion of the range in types of the projects funded by each financial mechanism. This will provide an indication of funding availability for recycled water projects in southern California. This task will also develop a financial support document,which will provide an informational outline on how to secure funding for recycled water projects. Included in this document will be descriptions of the limitations on the types of work that will be funded;the matching allocation shares required (if necessary); and the schedules for submittals, approvals(including legislative approvals),authorization,and release of funds to the local agencies. The document will also provide the contact information for each of the funding mechanisms. Contractor Responsibilities for Tasks 2B: A101150Y1-a I-M23-t-02 6 sar[awaec Task 213 (1) Develop descriptions of economic and financial opportunities including information on how to secure funding. Task 2B (2) Prepare a short diagram for each of the funding opportunities with specific notes that could assist agencies in selecting appropriate funding mechanisms. Task 2B (3) Prepare a financial support document. Task 2B (4) Incorporation of comments on the financial support document. Meetings Prepare for one meeting with the IEMT to address comments on the financial support document. Deliverables Technical Memorandum:A document will be prepared describing the financial opportunities. The Contractor will provide 25 hard copies and electronically submit the technical memorandum. Task 3: Public Information and Education Program The primary objective of the public information and education program is to increase the level of awareness and public acceptance of recycled water use in the southern California region. A key component to any program is to obtain buy-in and support from DHS, the RWQCBs, and area environmental and community groups. Obtaining buy-in and support from these groups will aid in gaining public acceptance of the use of recycled water as a viable regional solution to the growing demand for this natural resource. Another key component of this program will be the involvement of the IEMT. The IEMT,acting as a coalition, will have a crucial role in working to gain an understanding and support for recycled water use and projects. In addition, the IEMT will be able to use the public information and education program as a tool to strengthen the existing regional coalition as well as emerge as the regional leader in recycled water. Through the regional coalition,the IEMT will have the ability to encourage and support the use of recycled water in both language and action. Task 3A: Facilitate Strategy Brainstorming Sessions(FY 2001) This task will consist of the facilitation of a strategy session to brainstorm and obtain information on the successes and challenges to existing recycled water projects with the IEMT. In addition,brainstorming sessions will be held with the San Diego and Los Angeles Chapters of WateReuse Association. Contractor Responsibilities for Tasks 3A: Task 3A(1) Facilitate a brainstorming session. Mpiy�=I-apt-21M 7 scorrovwaac Meetings Prepare for three meetings to develop the memorandum on water recycling strategies including at least one meeting with the IEMT. Task 38: Develop Memorandum on Successful Strategies (FY 2001) This task will develop a memorandum outlining successful strategies to implement recycled water projects. The memorandum will include a section on challenges that recycled water projects have experienced in the past with recommendations on methods to overcome these challenges. The information contained within this memorandum will be summarized from the strategy session(s) as well as other input provided by the IEMT. Contractor Responsibilities for Tasks 3B: Task 3B (1) Prepare a memorandum outlining successful water recycling strategies. Respond to two iterations of comments on the memorandum. Meetings Prepare for one meeting with the IEMT to address responses to comments on the successful water recycling strategy technical memorandum. Deliverables Technical Memorandum: A memorandum will be prepared describing water recycling strategies. The Contractor will provide 25 hard copies and electronically submit the technical memorandum. Task 3C: Develop a White Paper Describing Role of Regional Water Recycling Coalition (FY 2002) This task will develop a white paper describing the role of the regional water recycling coalition. The description will include the history of the regional coalition, its objectives, and functions. This document will be included as part of the website as well as a front-end document for the strategy memorandum and will be designed to be used to inform elected officials and others about the purpose and value of the regional coalition. Contractor Responsibilities for Tasks 3C: Task 3C (1) Prepare a white paper describing the role of the regional water recycling coalition. Respond to two iterations of comments on the white paper. Meetings Prepare for one meeting with the IEMT to address responses to comments on the role of the regional coalition white paper. Deliverables wusow.poi-awaaim e SWPEOF WOPK Technical Memorandum: A white paper will be prepared describing the role of the regional water recycling coalition. The Contractor will provide 25 hard copies and electronically submit the technical memorandum. Task 31): Develop a Framework for a Water Recycling Website(FY 2002) This task will develop a framework for a water recycling website. This framework will outline the site map to the webpage and provide information and descriptions on the information to be contained within the website. The intended audience of the website will be the general public with information for local agencies provided within a second tier of the website. Information contained on the website will include general information on recycled water, a User's Site Supervisors Training Manual,regulations/regulatory issues,information on existing recycled water projects and agencies who have implemented projects,and links to other relevant sites. Contractor Responsibilities for Tasks 3D: Task 3D (1) Develop a framework for a water recycling website. Meetings Prepare for two meetings with the IEMT to develop the framework for the website. Deliverables Technical Memorandum: A memorandum will be prepared describing the framework for the website. The Contractor will provide 25 hard copies and electronically submit the technical memorandum. Task 4: Project Specific Work Budget Allocation The project specific work budget allocation will be made on an annual basis. Phase I of the Initiative identified 111 projects for Reclamation cost-sharing funding. It is expected that the confirmation of interest in participating in the Initiative will consist of each agency completing or updating the budget allocation questionnaire. These questionnaires enable the project specific work to be rated and the Reclamation funding to be allocated for that specific fiscal year. Task 4D:Completion of the budget allocation procedure on the updated list of project specific work. (FY 2002) Contractor Responsibilites for Tasks 41): Task 4D (1) Consolidation of project scoring into master spreadsheet,performing analysis on projects utilizing scoring criteria, and providing recommendations to IEMT for funding allocation. Meetings MOU,".Wt-M-LtL2 9 SCOPEWWM Prepare for one meeting with the IEMT to develop list of projects. Deliverables Preliminary list of the projects that meet funding criteria. The Contractor will provide 25 hard copies and electronically submit the preliminary list. Task 4E: Preparation of a list of the agencies that meet the funding criteria as developed in Phase I. (FY 2002) Contractor Responsibilities for Tasks 4E: Task 4E (1) Prepare final list of the agencies based on[EMT recommendations. Deliverables Final list of the projects that meet funding criteria. The Contractor will provide 25 hard copies and electronically submit the final list. Task 5: Program Budget Allocation for the Initiative (FY 2002) The Initiative project budget is to be reallocated in each fiscal year based on the amount of funding the project receives from Reclamation s budget. The IEMT will continue to recommend the allocation of funds between project specific and regional work. The allocation will be based upon the funding requirements of project components. The distribution is based on,but not limited to: • The type and expense of work left to be done in the project specific work and regional components. • The timeframe constraints of the project specific work and regional components. • The limitation of total budget relative to Initiative program demands. The IEMT will identify the allocation that most equitably distributes the funding among agencies for both the project specific work and regional work. Task SA: Facilitate Workshop to Formulate Allocation of the Budget This task will consist of facilitation of two IEMT workshops to formulate the allocation of the budget for each year. The Study Team will make recommendations to the IEMT for each fiscal yees budget allocation. Contractor Responsibilities for Tasks 5A: Task 5A (1) Prepare recommendations for the budget allocation to the IEMT. Meetinas Prepare for two meetings with the IEMT to develop the budget allocation. Deliverables M MOW-20DM2dd-02 10 sCOPE� Diagram: A preliminary diagram of budget allocation will be developed. The Contractor will provide 25 hard copies and electronically submit the diagram. Task 5B: Develop Budget Allocation This task will develop the budget allocation for subsequent years of Phase II of the Initiative. The budget allocation will be based upon the IEMT's budget allocation between regional and project specific components. A diagram of the budget allocation will be developed. Contractor Responsibilities for Tasks 5B: Task 5B (1) Develop and finalize budget allocation. Deliverables Diagram: A final diagram of budget allocation will be developed. The Contractor will provide 25 hard copies and electronically submit final diagram. Task 6: Administration of Phase II The IEMT,established during Phase I of the Initiative, will continue to direct the development of Phase II of the Initiative. The IEMT will be chaired by Reclamation and will be comprised of the cost-sharing partners of the regional component of the Initiative. The IEMT may form subcommittees as deemed necessary during the course of the Initiative study. A subcommittee will be formed to focus on a specific component that is important to the status of recycled water or the Initiative. The following defines the roles of the Study Manager and the IEMT. The role of Reclamation and the Reclamation Study Manager are the following: • To provide the overall program management for the Initiative. • To contract and oversee work of the Contractors. • To work with the IEMT to establish/continue the work on the regional component. • To contract and administrate funds to the local project sponsors and ensure compliance and reporting on the progress of the projects per the local project sponsors. The role of the IEMT will be to guide the process and provide direction to the regional work components and encourage a regional approach from local agency project sponsors. This regional approach is an important component in continuing the effort to develop the regional water recycling coalition. In addition, the IEMT will assist in the determination of how to administer the funds of the current fiscal year between the project specific work and regional components of the Initiative. �.ausay.mm.zaot.sam » SCOPE OP W The IEMT and Study Team will continue to hold meetings as necessary to exchange information, make decisions,and monitor the progress of the Initiative work plan. Reclamation s Study Manager will develop these meetings and the meeting agendas. The meetings will also serve as a mechanism for tracking the status of the project specific work and regional components of the Initiative. The IEMT will be provided regular monitoring reports as well as information on the project sponsors compliance with the contractual agreement. Task 6A:Conduct Monthly IEMT Meetings Monthly IEMT meetings will be held to exchange information,make decisions,and monitor the progress of the Initiative work plan. Contractor Responsibilities for Tasks 6A: Level of Effort: FY 2001 -There are to be 6 IEMT meetings. FY 2002-There are to be 6 IEMT meetings. Meetings Conduct 9 monthly meetings with the IEMT. Deliverables Meeting notes for monthly IEMT meetings. The Contractor will provide 25 hard copies as well as electronically submit the notes as e-mailed documents to Reclamation and the IEMT members. Meeting notes are due within one week of the IEMT meeting for the e-mailed copies and upon the day of the following IEMT meeting for the hardcopies. Task 68: Conduct Monthly Study Team Meetings Nine monthly meetings will be held by the Study Team to coordinate work, discuss work products, and develop the agenda for the IEMT monthly meeting. Contractor Responsibilities for Tasks 6B: Level of Effort: FY 2001 -There are to be 6 Study Team meetings. FY 2002-There are to be 6 Study Team meetings. Meetings Conduct 9 monthly meetings with the Study Team. Deliverables Draft Agenda for monthly IEMT meetings and any other supporting documents based on the Study Team meetings. The Contractor will provide WMOW-M1.302-2-102 12 SWPE OF WORK an electronic e-mailed copy of the draft Agenda and any other supporting documents to the Study Manager for approval within one day of the Study Team meeting and will e-mail the approved Agenda and any other supporting documents to Reclamation and the IEMT members within one business day of approval by Study Manager. Task 6C: Conduct Additional Meetings Four additional meetings will be held, as necessary, to address task-specific issues. Included within this task are meetings with local agencies, Regional Water Quality Control Boards, and other Federal,state, or local government agencies. There is no travel included for these meetings. Contractor Responsibilities for Tasks 6C: Level of Effort: FY 2001 -There are to be to four meetings held. FY 2002-There are to be to two meetings held . Meetings Prepare for and conduct four miscellaneous meetings. Deliverables Draft meeting notes and any other supporting documents based on these meetings will be prepared. The Contractor will provide an electronic e- mailed copy of the draft Agenda to the Study Manager for approval within one week of these meetings. Task 6E: Project Management Management of Phase II of the project, including identification of any new regional work. When new regional work has been defined by Reclamation and the IEMT,the Contractor will summarize that work for inclusion into an amended Plan of Study. Contractor Responsibilities for Tasks 6E: Level of Effort: FY 2002(Oct 2001 -Sept 2002) Task 6E (1) Management of the project including subcontractors. Meetin s Prepare for and conduct one meeting with IEMT to identify new regional work. Deliverables M U.SOW-N101-M-}-M2 13 SCOFSOFWOM Preparation for this meeting will be done under Task 6B. After the meeting,results from the discussion of the new regional work will be summarized in a form able to be included as an amendment to the Initiative Plan of Study. The ' summary will be incorporated into the Initiative Plan of Study within 60 days following the meeting with the IEMT for this task. Completion of this Task Order: All work to be performed under this order shall be completed upon receipt of the deliverables as described by the tasks above and within the time period as specified by each task. All hardcopy and electronic media submittals will be sent to Reclamation. Address forDefiverabies: US Bureau of Reclamation 27710 Jefferson Ave.Suite 201 Temecula,CA 92590 Attention: Ms. Leslie Cleveland MOMOW-2001-=2-"2 14 IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement on 2002 . UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA CALIFORNIA DEPARTMENT OF WATER RESOURCES SANTA ANA WATERSHED PROJECT AUTHORITY CITY OF SAN DIEGO WATER DEPARTMENT SAN DIEGO COUNTY WATER AUTHORITY ` CITY OF LOS ANGELES SOUTH ORANGE COUNTY RECLAMATION AUTHORITY ORANGE COUNTY SANITATION DISTRICT SANITATION DISTRICTS OF LOS ANGELES COUNTY BIG BEAR AREA REGIONAL WASTEWATER AGENCY WEST BASIN AND CENTRAL BASIN MUNICIPAL WATER DISTRICTS IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement on 2002. UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA CALIFORNIA DEPARTMENT OF WATER RESOURCES SANTA ANA WATERSHED PROJECT AUTHORITY CITY OF SAN DIEGO WATER DEPARTMENT SAN DIEGO COUNTY WATER AUTHORITY CITY OF LOS ANGELES SOUTH ORANGE COUNTY RECLAMATION AUTHORITY ORANGE COUNTY SANITATION DISTRICT SANITATION DISTRICTS OF LOS ANGELES COUNTY BIG BEAR AREA REGIONAL WASTEWATER AGENCY WEST BASIN AND CENTRAL BASIN MUNICIPAL WATER DISTRICTS IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement on 2002. UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA CALIFORNIA DEPARTMENT OF WATER RESOURCES SANTA ANA WATERSHED PROJECT AUTHORITY CITY OF SAN DIEGO WATER DEPARTMENT SAN DIEGO COUNTY WATER AUTHORITY CITY OF LOS ANGELES SOUTH ORANGE COUNTY RECLAMATION AUTHORITY ORANGE COUNTY SANITATION DISTRICT SANITATION DISTRICTS OF LOS ANGELES COUNTY - BIG BEAR AREA REGIONAL WASTEWATER AGENCY WEST BASIN AND CENTRAL BASIN MUNICIPAL WATER DISTRICTS IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement on 2002 . UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA CALIFORNIA DEPARTMENT OF WATER RESOURCES SANTA ANA WATERSHED PROJECT AUTHORITY CITY OF SAN DIEGO WATER DEPARTMENT SAN DIEGO COUNTY WATER AUTHORITY CITY OF LOS ANGELES SOUTH ORANGE COUNTY RECLAMATION AUTHORITY ORANGE COUNTY SANITATION DISTRICT SANITATION DISTRICTS OF LOS ANGELES COUNTY BIG BEAR AREA REGIONAL WASTEWATER AGENCY WEST BASIN AND CENTRAL BASIN MUNICIPAL WATER DISTRICTS IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement on 2002 . UNITED STATES DEPARTMENT 0 F THE INTERIOR BUREAU OF RECLAMATION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA CALIFORNIA DEPARTMENT OF WATER RESOURCES SANTA ANA WATERSHED PROJECT AUTHORITY CITY OF SAN DIEGO WATER DEPARTMENT SAN DIEGO COUNTY WATER AUTHORITY CITY OF LOS ANGELES SOUTH ORANGE COUNTY RECLAMATION AUTHORITY . ORANGE COUNTY SANITATION DISTRICT SANITATION DISTRICTS OF LOS ANGELES COUNTY BIG BEAR AREA REGIONAL WASTEWATER AGENCY WEST BASIN AND CENTRAL BASIN MUNICIPAL WATER DISTRICTS IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement on 2002 . UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA CALIFORNIA DEPARTMENT OF WATER RESOURCES SANTA ANA WATERSHED PROJECT AUTHORITY CITY OF SAN DIEGO WATER DEPARTMENT SAN DIEGO COUNTY WATER AUTHORITY CITY OF LOS ANGELES SOUTH ORANGE COUNTY RECLAMATION AUTHORITY ORANGE COUNTY SANITATION DISTRICT SANITATION DISTRICTS OF LOS ANGELES COUNTY BIG BEAR AREA REGIONAL WASTEWATER AGENCY WEST BASIN AND CENTRAL BASIN MUNICIPAL WATER DISTRICTS ` IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement on 2002 . UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA CALIFORNIA DEPARTMENT OF WATER RESOURCES SANTA ANA WATERSHED PROJECT AUTHORITY CITY OF SAN DIEGO WATER DEPARTMENT SAN DIEGO COUNTY WATER AUTHORITY CITY OF LOS ANGELES SOUTH ORANGE COUNTY RECLAMATION AUTHORITY ORANGE COUNTY SANITATION DISTRICT SANITATION DISTRICTS OF LOS ANGELES COUNTY BIG BEAR AREA REGIONAL WASTEWATER AGENCY WEST BASIN AND CENTRAL BASIN MUNICIPAL WATER DISTRICTS IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement on 2002 . UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA CALIFORNIA DEPARTMENT OF WATER RESOURCES SANTA ANA WATERSHED PROJECT AUTHORITY CITY OF SAN DIEGO WATER DEPARTMENT SAN DIEGO COUNTY WATER AUTHORITY CITY OF LOS ANGELES SOUTH ORANGE COUNTY RECLAMATION AUTHORITY ORANGE COUNTY SANITATION DISTRICT SANITATION DISTRICTS OF LOS ANGELES COUNTY BIG BEAR AREA REGIONAL WASTEWATER AGENCY WEST BASIN AND CENTRAL BASIN MUNICIPAL WATER DISTRICTS IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement on 2002 . UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA CALIFORNIA DEPARTMENT OF WATER RESOURCES SANTA ANA WATERSHED PROJECT AUTHORITY CITY OF SAN DIEGO WATER DEPARTMENT SAN DIEGO COUNTY WATER AUTHORITY CITY OF LOS ANGELES SOUTH ORANGE COUNTY RECLAMATION AUTHORITY ORANGE COUNTY SANITATION DISTRICT SANITATION DISTRICTS OF LOS ANGELES COUNTY BIG BEAR AREA REGIONAL WASTEWATER AGENCY WEST BASIN AND CENTRAL BASIN MUNICIPAL WATER DISTRICTS IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement on 2002 . UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA CALIFORNIA DEPARTMENT OF WATER RESOURCES SANTA ANA WATERSHED PROJECT AUTHORITY CITY OF SAN DIEGO WATER DEPARTMENT SAN DIEGO COUNTY WATER AUTHORITY CITY OF LOS ANGELES SOUTH ORANGE COUNTY RECLAMATION AUTHORITY ORANGE COUNTY SANITATION DISTRICT SANITATION DISTRICTS OF LOS ANGELES COUNTY BIG BEAR AREA REGIONAL WASTEWATER AGENCY WEST BASIN AND CENTRAL BASIN MUNICIPAL WATER DISTRICTS IN WITNESS WHEREOF, the Parties have executed this Amendment to the Agreement on 2002 . UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA CALIFORNIA DEPARTMENT OF WATER RESOURCES SANTA ANA WATERSHED PROJECT AUTHORITY CITY OF SAN DIEGO WATER DEPARTMENT SAN DIEGO COUNTY WATER AUTHORITY CITY OF LOS ANGELES SOUTH ORANGE COUNTY RECLAMATION AUTHORITY ORANGE COUNTY SANITATION DISTRICT SANITATION DISTRICTS OF LOS ANGELES COUNTY BIG BEAR AREA REGIONAL WASTEWATER AGENCY WEST BASIN AND CENTRAL BASIN MUNICIPAL WATER DISTRICTS STEERING COMMITTEE Meiing Dace Toad,of Dr AGENDA REPORT Ire Number Item Number Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: April Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in April. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in April: OMTS Committee: 1. Award Consulting Services Contract for development of Asset Management Program, Job No. SP-68 and approve out-of- country travel for two employees for site visits to five public agencies that have successful advanced asset management programs 2. Contract for Sewer Line Video Inspection Services 3. Recommend Oxygen Plant Assessment Study 4. Purchase Contract for CISCO Equipment to provide backbone networking equipment and maintenance contract 5. Authorize Fats, Oil and Grease (FOG) Program; approve a sole source consultant agreement to conduct a study for Phase 1 of the FOG Program; establish a budget for the program; and authorize staff to develop a funding program with the County of Orange and cities for development of the FOG Program PDC Committee: 1. Ratify Change Order 2 and Approve Closeout Agreement and Notice of Completion for Jobs J-71-1, J-71-2, Distribution and Junction Box Odor Control Modifications 2. Request authority to negotiate a sole source contract for Job No. J-79, Central Generation Automation 3. Establish a budget for Job No. J-90, Engineering Trailer Complex at Plant 1 4. Approve Budget Amendment and Plans and Specifications for Job No. J-71-3, Facilities Modifications for Odor Control 5. Construction Agreement determination re SP2000-22, Natural 1 Gas Line Replacement at Plant 1 FAHR Committee: 1. Consider Sewer Service User Fees for 2002-03 2. Consider Continuing to Collect Sewer Service Fees on Property Tax Bill 3. Overview of Preliminary 2002-03 Budget PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt G:\wp.MerspBnOMI .g Lgrtun�e�M U.WPf4 for Ay .d. ftrid:WWO Page 2 STEERING COMMITTEE MZU12ng 727/Date rosa.wwr. 03/ 02 AGENDA REPORT ttM� Ren" °e Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: March Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its March meeting. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board in March: 1. Consent Items 9.a. Approve sewer easement agreement with Armstrong Ranch in the city of Santa Ana 9.b. Approve a second six-month time extension for Cooperative Projects contract with Huntington Beach 2. Actions from OMTS Committee 12.c. Issue RFP and award purchase of ocean monitoring vessel 12.d. Approve agreement for development of Corrosion Management Program 3. Actions from PDC Committee 13.c. Ratify Change Order No. 2 and approve a budget amendment for Ocean Ouffall Flowmeter Replacement At Plant No. 2, Job No. J-66 13.d. Ratify Change Order No. 1 and accept Contract No. 2-41-2, Santa Ana River Interceptor Emergency Maintenance and Repairs as complete and approve Final Closeout Agreement 13.e. Accept Clarifiers P&O Retaining Walls at Plant No. 2, Job No. SP2000-60 as complete and approve Final Closeout Agreement 13.f. Approve MOU with SAWPA for Santa Ana River Interceptor Relocation and Protection, Contract No. 2-41 13.g. Approve budget amendment and Addendum No. 1 to PSA for Interim Strategic Plan Update, Job No. J-40-8 13.h. Approve budget amendment and Addendum No. 1 to PSA for Supplement No. 1 to the 1999 Strategic Plan Final Program Environmental Impact Report, Job No. J-40-5 131 Approve Addendum No. 8 to PSA for Investigation and Repair of Ocean Outfalls, Job No. J-39 13.j. Approve Addendum No. 1 to PSA and approve budget amendments for Replacement of Bitter Point Pump Station, Contract No. 5-49, Replacement of Rocky Point Pump Station, Contract No. 5-50; Rehabilitation of 10 Street Pump Station, Contract No. 5-51; and Rehabilitation of 'A' Street Pump Station, Contract No. 5-52 13.k. Approve budget amendment for Warner Avenue Relief Sewer, Contract No. 11-22 13.1. Approve sole source PSA for project engineering and project management consulting services 13.m. Approve PSA for Effluent Pathogen Reduction Evaluation Study, Job No. J-40-6 4. Actions from FAHR Committee 14.a. Reallocate funds from Central Training budget to the Tuition Reimbursement budget 5. 15. Ratify General Manager's emergency authority for Emergency Repair of the No. 3 Central Generation Engine at Plant 1 16. Approve sewer service and connection agreement with IRWD re El Morro Elementary School 17. Receive and file reports on Short-Term Ocean Ouffall Bacteria Reduction Project and Analysis and Interpretation of Fall 1996 and Summer 1997 Water Quality Data 18. Award a sole source PSA for Short-Term Outfall Bacteria Reduction project 19. Approve a budget increase for Temporary Employment Services for the remainder of FY 01-02 20. Actions re GWRS on the ultraviolet light equipment purchase 6. 21. Closed Session (Tran, at al. v. OCSD) PROJECT/CONTRACT COST SUMMARY WA BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA c:My.NYperMA4aanry CamnneeNMLN4t2]02 U9 aN wMy Ba -vM Page 2 0 ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt 4'M9.EMe%MWwIW ComNtleebTWM12M IJu M MM brMV Boutlw.Eee Ywm.z a�om Page 3