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Home My WebLink About2002-02 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, February 27, 2002 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, February 27, 2002 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Norm Eckenrode, Chair Ryal Wheeler Shirley McCracken, Vice Chair Randy Furhman Pat McGuigan, Chairman, OMTS Committee Carl Newhausen Steve Anderson, PDC Committee Brian Brady, Chairman, FAHR Committee STAFF PRESENT: Blake Anderson, General Manager Directors Absent: Bob Ghirelli, Director of Technical Services Jim Silva, County Supervisor David Ludwin, Director of Engineering Gary Streed, Director of Finance Lisa Murphy, Communications Manager Chuck Winsor, Engineering Supervisor Jean Tappan, Committee Secretary APPOINTMENT OF CHAIR PRO TEM FILED (2) IN THE OFFICE Of THE SECRETARY ORANGE COUNTY SANITATION DISTRICT No appointment was necessary. MAR 2 7 2002 (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the January 23, 2002 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode announced that CASA Conference reservations are due to Jean Tappan as soon as possible. The conference will be held at the Resort at Squaw Creek in Lake Tahoe May 1-4. He also reported on his meeting with members and staff representatives of the Minutes of the Steering Committee Page 2 February 27,2002 Orange County delegation in Washington, DC on February 13. This has become an annual event co-sponsored by the OCW D, MW DOC and the Sanitation District. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson discussed the OCW D letter on the Metropolitan Water District Storage Contract and the potential financial impact on the Sanitation District. No action was requested. See No. (10). There are still some outstanding issues regarding the GW RS agreement. At tonight's board meeting a motion will be requested to pull the item from the agenda. It should be finalized in time for next month's meeting. The GW RS construction management services agreement will go forward. There will be no expenditures until the summer. The OCWD board will act on the agreement at its second meeting in March. Gary Streed, director of finance, updated the members on estimated future sewer user fee rates. He explained how the rates have changed over the past six years and the available options. At this time it is proposed that the board adopt a rate for 2002-03 of$87.50 for a single-family residence. Rates for industrial users will also increase. After the Strategic Plan is adopted and the level of treatment has been determined a multi-year rate plan will be proposed. These increases are exempt from Proposition 218 requirements; however, staff believes that the property owners should be notified of the increases that will appear on their property tax bills. Notifications will be mailed to properties in Areas 2, 3,6 and 7. There is no need to mail to all property owners in the service area because they already pay at least the$87.50 minimum. Mr. Streed also discussed estimated funding requirements and revenue sources through 2010. In the event full secondary treatment is implemented, the estimated annual cost for a single-family residence will increase to about$200 by 2010. Mr Anderson and Bob Ghirelli, director of technical services, described the events leading to the decision to implement chlorine disinfection of the effluent. The monitoring results in waters in Newport Canyon indicated high counts of bacteria at levels not seen before. After conferring with staff and the Board Chair, a press conference was held to discuss the events and describe our plan of action. There have been some objections to the use of chlorine because of proven impacts on marine life. However,with careful oversight and proper holding time,the residuals should be diluted enough to protect the area around the end of the ouffall. Dechlorination facilities may be necessary if the dissipation is lower than anticipated. Alternate processes and chemicals are available and they will be evaluated. Staff will prepare a more detailed explanation in the future. Staff is working with the regulators to make sure the proposed facilities are in compliance with requirements. Additional monitoring will be required. The chlorinated effluent will meet California Ocean Plan requirements. There is a tank farm at Plant 2 ready for use. Some additional piping and a meter will be added. Staff is also considering adding disinfection facilities at Plant 1 to increase the holding time. ' Minutes of the Steering Committee Page 3 February 27,2002 Mr. Eckenrode asked staff to prepare a report to the Board in September on the status of marine life at the ouffall. Mr. Anderson described the relationship between disinfection and secondary treatment. Secondary treatment will reduce SOD and total suspended solids but will not reduce pathogens sufficiently. Disinfection will eliminate pathogens. Secondary treatment addresses environmental concerns. Disinfection address public health concerns. Lisa Murphy, communications manager, reported that a public information request for payments made to Chair Eckenrode and Director Pat McGuigan has been received. Staff will be presenting lump sum totals for fees and travel reimbursements only. Ms. Murphy also reported receiving 239 form letters via e-mail,fax and mail opposing the waiver. Of those, only 112 were from our service area. These letters are the result of a letter-writing campaign recommended by Surfriders. Only those letters requesting additional information will be answered. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that Crow Winthrop has filed two new lawsuits. A motion was made, seconded and approved to add the discussion of these items to the closed session agenda. (8) DISCUSSION ITEMS (Items A-C) A. Dave Ludwin, director of engineering, and Chuck Winsor, engineering supervisor, updated the members on the sewering of the El Morro Elementary School,which is under a 'cease and desist'order from the San Diego Regional Board. Mr.Carl Newhausen, Laguna Beach Unified School District Construction Administrator, explained their concerns and schedule. The options were discussed. Staff was directed to work with IRWD and the school district to develop either a pre-annexation agreement or an out-of-District service agreement. When finalized it will be presented to the Board for approval. B. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Chair Eckenrode and Director Anderson commented on the Joint Management Committee re SARI meeting held yesterday. Until the approximately$3 million SAW PA payment is received, they have recommended not finalizing the agreement. The next meeting is scheduled for April 16. ' Minutes of the Steering Committee Page 4 February 27,2002 (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEOUENT MEETING Director Steve Anderson asked staff to present a staff report on the OCWD letter regarding the MWD Storage Contract issue. He wants more details on the costs and credits. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for March 27, 2002 at 5 p.m. The next Board Meeting is scheduled for March 27, 2002 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:18 p.m. in Closed Session, pursuant to Section 54956.9,to discuss four items of existing and new litigation. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2,and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:55 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. bmitted by: ^ n Tappan Bering Committee Secretary G'�^P�We,W WwbV CmmMNIR¢sOWIIIRSCNiMq.dx ¢b¢abVpwW WwiV mmtlealMNDICIIIf¢wniWu.Jx STATE OF CALIFORNIA ) ) SS. COUNTYOFORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, February 27, 2002,was duly posted for public inspection in the main lobby of the District's offices on Thursday, February 21, 2002. IN WITNESS WHEREOF, I have hereunto set my hand this 27thh day of February, 2002. �dft-A-'& P nny Kyt ecrete f the Board of Directors of Orange County Sanitf'on District Posted: Februa 21 , 2002, ,S'3J p.m. By: T,9Z. / . Signat �Vtortm"s NJM ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY (2) mm 9E2-241 1 fa (]ta)%20356 aawtmtl.mn r•aY aalreu: v0 B a127 NOTICE OF MEETING roave"v U, rn 927MO127 OF THE STEERING COMMITTEE IM'-Bea Aveivn raaaen vasay.C 92�7016 ORANGE COUNTY SANITATION DISTRICT u..v.a Ag. WEDNESDAY, FEBRUARY 27, 2002 - 5 P.M. r • y taro.. ! A"° DISTRICT'S ADMINISTRATIVE OFFICE area s"^^e pb* 108" ELLIS AVENUE t vawaae, velmay FOUNTAIN VALLEY, CALIFORNIA 92708 T'" FuOermn Hmnnpm Bexh atitp i.Hama 1 Petine A regular meeting of the Steering Committee of the Board of Directors of ,1 H.w[W.Bewh Orange County Sanitation District will be held at the above location, date and waae�.a time. sense Ane sw seaan scant," rum" b frill.Perk 3l lbrie lirbe aap w oa.nv. iaaRery Dlamieu i_ ce6te h1e.e "dwa,,'pry ' Aa4a OlatNeb hme Rencn gl' To maintain w"rlGclass leaEersma in wastewater and water rescuma manegement. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, February 27, 2002 Wednesday, March 27, 2002 Wednesday, April 24, 2002 Wednesday, May 22, 2002 Wednesday, June 27, 2002 Wednesday, July 17,2002` Wednesday,August 28, 2002 Wednesday, September 25, 2002 Wednesday, October 23, 2002 Wednesday, November 20, 2002' Wednesday, December 18, 2002' Wednesday, January 22, 2003 Wednesday, February 26, 2003 'Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: February 27, 2002 Meeting Time: $ p.m. Meeting Adjourned: Committee Members Norm Eckenrode, Board Chair Shirley McCracken, Board Vice Chair Steve Anderson, Chair, PDC Committee Pat McGuigan, Chair, OMTS Committee Brian Brady, Chair, FAHR Committee Jim Silva, Supervisor Others Thomas L.Woodruff, General Counsel Don Hughes Staff Present Blake P. Anderson, General Manager................................ Bob Ghirelli, Director of Technical Services....................... David Ludwin, Director of Engineering.............................. Patrick Miles, Director of Information Technology.............. Robert Oolen, Director of Operations & Maintenance........_ Gary Streed, Director of Finance........................................ Lisa Tomko, Director of Human Resources........................ Greg Mathews, Assistant to the General Manager............. Lisa Murphy, Communications Manager............................ Jean Tappan, Secretary..................................................... c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, FEBRUARY 27, 2002 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Once not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by amember of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). Book Page I -2- February 27, 2002 Agenda (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the January 23, 2002 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. OCW D's January 24, 2002 Letter of re Metropolitan Water District Storage Contract (copy attached) B. Status of GWRS Agreement (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-C) A. Sewer Service and Connection Agreement between OCSD, IRW D, CA State Parks and Laguna Beach Unified School District, for providing sewer service to the area surrounding El Morro School, including Crystal Cove State Park headquarters and El Morro Mobile Home Park owned by CA State Parks (David Ludwin) B. Review Agenda Items scheduled to be presented to Committees in March (Information item only) C. Review and consideration of Agenda Items for Board of Directors Meeting of February 27, 2002 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEOUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, March 27, 2002. The next Board Meeting is scheduled for 7 p.m., Wednesday, March 27, 2002. Book Pagc -3- February 27, 2002 Agenda (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation,or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6,as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects,the minutes will reflect all required disclosures of information. A. Convene in closed session 1. Confer with General Counsel re existing litigation, Orange County Sanitation District, at al.v. County of Kem, at al., Tulare County Superior Court Case No. 189564 (Government Code Section 54956.9) 2. Confer with General Counsel re existing litigation, Trsn, at al. v. Orange County Sanitation District, at al., Orange County Superior Court Case No. 00CCO5306 (Government Code Section 54956.9). B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT jt G:\WPATA%GENOAWEERING OOMMniEP@YEB WW AGENDA.DOC Notice to Committee Members: For any questions on the agenda or to place Items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. If you have questions on any of the items,please contact Blake Anderson, Committee Chair: North Eckenrode (714)993-8261 (Placentia City Hall) Committee Staff Contact: Blake Anderson (714)593-7110 Secretary: Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mail: ItaDDaf1(�OCSd.COm Book Page 3 DRAFT MINUTES OF STEERING C MMITTEE MEETING Wednesday, January 23, 2002 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, January 23, 2002 at 5 p.m., in the Districts Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L.Woodruff, General Counsel Nonn Eckenrode, Chair Randy Fuhrman Vacant, Vice Chair Joey Racano Pat McGuigan, Chairman, OMTS Committee Doug Korthof Steve Anderson, PDC Committee Chris Hillman Shiriey McCracken, Chairman, FAHR Committee STAFF PRESENT: Directors Absent. Blake Anderson, General Manager Jim Silva, County Supervisor Bob Ghirelli, Director of Technical Services Greg Mathews, Assistant to the General Manager Gary Slreed, Director of Finance Lisa Murphy, Communications Manager Mike Moore, ECM Manager Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS Joey Racano and Doug Korthof spoke against the renewal of the waiver. (4) RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETINGS The minutes of the October 24 and November 28, 2001 Steering Committee meetings were approved as drafted. Book Page 5 Minutes of the Steering Committee Page 2 January 23, 2002 (5) REPORT OF THE COMMrrTEE CHAIR Committee Chair Eckenrode reported on the annual CASA Mid-winter conference that was held January 16-19 in Palm Springs. Director Silva also attended this conference. The spring conference will be held at Sierra Peak in Lake Tahoe. Chair Eckenrode also reported on the annual meeting of the Santa Ana River Watershed Group in Ontario, CA on January 9-10, and a meeting that he attended with Bill Mills and Iry Pickier from OCWD with former Senator Hannigan in Sacramento to discuss the GWRS project and additional funding. He announced that he would be attending the annual Orange County legislators'luncheon in Washington, DC on February 13. The District sponsors this event with the OCWD. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson on several issues. A. Report on Orange County Leadership Symposium held at Lake Arrowhead January 13-15. Mr. Anderson reported that over 60 county leaders attended, including Directors Pat McGuigan, Mark Leyes, Jim Silva, Debbie Cook, Jim Ferryman, Laurann Cook?. This was the beginning of a process and additional one-day issue-specific workshops are anticipated. Director McGuigan said that it was a great learning experience and offered an opportunity to interface and inter-relate with people from other agencies. Mr. Anderson indicated that different activities are being planned over the next year and another symposium planned for January 2003. B. Update on actions of OCSD/SAWPA Joint Management Committee re SARI. Mr.Anderson said that staff is reviewing another version of the MOU. SAWPA has suggested that the JMC not meet until the terms of the MOU are agreed on. The next meeting is tentatively scheduled for February 26. The draft study on additional alternatives for the SARI line relocation has been received and a workshop to review the altematives is scheduled for January 31. Director McGuigan suggested that the working committees view the video that has been produced about SAWPA to help the directors understand that agency's responsibilities. C. Biosolids Update. Bob Ghirelli, Director of Technical Services, reported on the due diligence findings on the ICOR composting facility in Colton. The consulting auditor has raised some issues of concern. A report will be presented on the auditor's findings at the February 6 OMTS Committee meeting. Mr. Ghirelli also reported that General Counsel and staff are discussing whether to pursue litigation against Kings County. Biosolids are now being delivered to Mojave Indian land to be used as land application for feed crops for the dairy industry in Chino. Mike Moore reported that before the District agreed to using this site, he visited the property four times to ensure that the District's standards and permit requirements would be met. An extensive monitoring program has been implemented on the farts to monitor the depth to groundwater limits are met. D. January 24 Ad Hoc Committee Meeting re Urban Runoff. Bob Ghirelli explained the need to amend the District's charter to allow the acceptance and treatment of urban runoff. The language is the same as IRWD used in its request to the legislature to amend its charter. This will just legitimize what we are doing with dry weather runoff flows. He mentioned that several agencies expressed concern at the CASA meeting about our intentions to accept these flows, that it could be conceived as a precursor of future Book Page 6 Minutes of the Steering Committee Page 3 January 23, 2002 required changes for other agencies. E. Security Issues. Greg Mathews reported on changes in security since September 11. Director Silva requested an evaluation of the 1998 security report. They will be discussed at the next meeting. F. Ball Road Sewer Relocation. Mr. Anderson reported on continuing negotiations with the City of Anaheim on the cost sharing for this relocation. G. Repairs to Digester Gas Holder at Plant 2. Mr. Anderson reported that the costs identified in Board Agenda Item 14 have been revised because additional work will be required on the structure as well as replacing the bladder. The amount requested is being increased to$430.000. H. Lisa Murphy, Communications Manager, reported that copies of a new video would be given to all directors, cities, and agencies in the service area as well as local television stations. It provides a general overview of the treatment level Issues and calls for public input. It will be shown at the Board meeting for the first time. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported on possible wide-ranging financial impacts to the District and the cities of a successful appeal of a court case by a property owner on property tax assessment practices. The Committee requested that Mr. Woodruff update them as additional information Is received. (8) DISCUSSION ITEMS (Items A-C) A. Rules of Procedure for the Conduct of Committee Business Chair Eckenrode indicated that he would be making changes to the makeup of the committees. It may require a change to the resolution if any of the beach cities representatives do not want to serve on the OMITS Committee. Moved, seconded and duly carried to approve and adopt Rules of Procedure, as set forth in District Resolution No. OCSD 01-23, as the Rules of Procedure of the Steering Committee. B. The Agenda Items scheduled to be reviewed by the Board's working committees in February were reviewed. Mr. Ghirelli reported that the items listed as 1 and 2 would be reviewed in March. The SAW PA video will be included on all the committees'agendas. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. Book Page 7 Minutes of the Steering Committee Page 4 January 23, 2002 (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for February 27, 2002 at 5 p.m. The next Board Meeting is scheduled for February 27, 2002 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:15 p.m. in Closed Session,pursuant to Government Code Sections 54956.9,to discuss three cases of existing or anticipated litigation. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidenfial Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:50 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:50 p.m. Submitted by: Je appan Sthdring Committee Secretary GLy.mabaerW lSfeerYp CammtleebNenbIN03 SC�hwleibx Book Page 8 Directors n A1arn.nA_ PHILIP L ANTHONY NCE is ors�rs WES BANNISTER 5 33 JERgY0.KING • PromMw KATHflYN L.BARB • KATHRYN L.BARR DENIS R.BILODEAU • PIM W.P.&n, AN DEBAY ➢ .� 2 LAWRENCE P.KRAEMER JR. JAN M.FLOW "e • Settx,O Vice Pov Kbot BRETT FRANKLIN 9p rpN OF INNp,P WILLIAM Al MILLS JR. JERRT A.KING Generel Alenagor IAWRENCE P.KRAEMER JR, CLARK IDE ORANGE COUNTY WATER DISTRICTJANICEGera A,q WV PICKLER Given DURANT Dkhic!Ser+etery January 24, 2002 Mr. Blake P. Anderson General Manager Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Subject: Metropolitan Water District Storage Contract e\aY.C. Dear Mr erson: I wanted to memorialize our past conversations regarding the Metropolitan Water District (MWD) storage contract the District is currently negotiating and its non-impact on our Operation and Maintenance agreement for the Groundwater Replenishment System. In addition I would like to explain how this agreement was negotiated and why we believe that the compensation the District will receive from this program from MWD should not be included with the Groundwater Replenishment System as a project grant. Our Board approved a term sheet with MWD last August allowing them to store 60,000 of of supplies in our groundwater basin. We expect to complete the CEQA work necessary for the program this spring and to enter into a final agreement with MWD this fall. The compensation package to the District for allowing this storage included MWD funding $12 million of seawater barrier improvements, which are currently included in the Groundwater Replenishment System. OCWD originally wanted some type of cash payment from MWD (such as a fee for water going into the basin and a fee for water extracted from the basin); however, their staff indicated that it is a new policy for their Board to only pay for capital projects that are necessary to implement a storage program. We then came up with the idea to fund the seawater barrier improvements in the Groundwater Replenishment System for the following reasons: ♦ The timing of this work was good as it would occur in the next few years; • We rarely have projects of this size in our annual CIP. The District's non Groundwater Replenishment System CIP in total is only around $10 million to $15 million annually; P.O.Box 8300,Fountain Valley,CA 92728-8300 • 105DO Ellis Avenue,Fountain Valley,CA 92708 Telephone(714)378-3200 Fax(714)378-3373 Web Page wW W..d.win Bn..L.n O Blake Anderson January 24, 2002 Page 2 of 2 • We are able to say that improving the barrier helps protect the water being stored for MWD; • We did not believe this would be an issue between our agencies. We could have found other OCWD project(s)for MWD to fund. In the future when MWD reimburses the District for the seawater barrier work, we would not provide the Sanitation District with any credit as will occur with the other project grants we receive. Our staffs will need to work together to correctly account for this transaction. I hope this letter helps explain our reasoning. The Groundwater Replenishment System's O&M Agreement is going to the Joint Cooperative Committee on January 28, 2002. Please let me know if you are aware of any problems that could develop from this issue. Sincerely, 41-0 William R. Mills Jr. General Manager I.ID=.nMdv MMIILeft.&WamkBlake tl Book Page 10 STEERING COMMITTEE N � Date To W.of U. ozrz�ro2 AGENDA REPORT Rfn,Number Imo Nu Orange County Sanitation Dist ct FROM: David Ludwin, Director of Engineering Originator. Chuck Winsor, Engineering Supervisor SUBJECT: PREANNEXATION AGREEMENT WITH IRVINE RANCH WATER DISTRICT, LAGUNA BEACH UNIFIED SCHOOL DISTRICT,AND STATE OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION FOR EL MORRO ELEMENTARY SCHOOL GENERAL MANAGER'S RECOMMENDATION Approve preannexation agreement with Irvine Ranch Water District, Laguna Beach Unified School District, and the State of California Department of Parks and Recreation for connection of El Morro Elementary School and various facilities within a portion of Crystal Cove State Park that are currently outside of the Orange County Sanitation District boundaries, providing for payment of annexation and connection fees, in a form approved by General Counsel. SUMMARY Orange County Sanitation District(OCSD)staff met with Irvine Ranch Water District (IRWD), Laguna Beach Unified School District(LBUSD)and the State of California Department of Parks and Recreation (Stale Parks)on February 6, 2002 to determine ways to provide sanitary sewer service for El Morro Elementary School and a portion of Crystal Cove Stale Park that are currently on septic tanks. These facilities are currently outside of the OCSD boundaries near Pacific Coast Highway, north of Laguna Beach. The major discussion points were as follows: • The San Diego Regional Water Quality Control Board will not allow these facilities to remain on septic tanks and have issued a"cease and desist"order to get them off septic service. • Annexation by IRWD and OCSO of El Morro School is preferred first; State Parks annexation will follow depending upon State Parks budget and timing decision. • Sewer service by the City of Laguna Beach is not considered viable, because of the very long distances involved and not being within their sphere of influence. • IRWD has verbally agreed to operate and maintain a local sewage pump station and force main to serve these facilities, and to operate as a local sewering agency to OCSD. • El Morro Elementary School is committed to achieve connection to the sanitary sewer by September 2002 and needs a preannexation agreement to commit funding prior to completing the LAFCO annexation process. PROJECTICONTRACT COST SUMMARY No cost to OCSD. Cost to Laguna Beach Unified School District: 1) OCSD Processing Fee: $ 500 2) LAFCO Processing Fee: $ 2,350 3) Notice of Exemption Fee: $ 43 4) State Board of Equalization Fee: $ 500 5) OCSD Annexation Acreage Fee(10 acres at$4,084/Acre): $40,840 6) OCSD Connection Fee (44,200sq. ft. at$0.675/sq.ft.): $ 29.835 TOTAL $74,068 Page 1 Book Page 11 Cost to California Department of Parks and Recreation unknown at this time pending further engineering input. BUDGETIMPACT ❑ This item has been budgeted. (Line item ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) - ADDITIONAL INFORMATION It is anticipated that the information for the annexation of the El Morro portion of Crystal Cove State Park will be provided at a later date by State Parks. ALTERNATIVES Do not provide annexation. Alternatively, approve a sewer service agreement without annexation. CEQA FINDINGS A Notice of Exemption will be filed. ATTACHMENTS 1. Map of Proposed Sewer System Facilities CW:jo G:\nlglobalAgenoa Draft Reporls\Steering Commibee\Sewer Service(RIND SOC LBUSC AR 022702.doc Page 2 Book Page 12 AdLF Am� �amuff DF yu W14 RM A it SERVICE f 047.N-- EL MORRO ELEMENTARY CONNECT TO OCSD SVsTEM MORRO EEAC UFEGUARD STATOR BATHROOMS ED LIFT STATION —0-0- SERVICE AREA LIMITS ------- FORCE MAIN STEERING COMMITTEE Meebng Date To So.of Dir. x/v/ox AGENDA REPORT ItemX Xber I Item Number Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: March Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in March. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are tentatively scheduled to be considered by the Committees in March: OMTS Committee: 1. Consider Naval Architect Recommendation 2. Consider Local Limits Ordinance 3. Update on Ocean Discharge Issues 4. Consider Network Infrastructure Upgrade PDC Committee: 1. Approve Closeout Agreement and Notice of Completion for Job No. J-66, Ocean Outfall Meter Replacement 2. Approve Closeout Agreement and Notice of Completion for Contract No. 2-41-2, Santa Ana River Interceptor Emergency Maintenance and Repairs 3. Approve Closeout Agreement and Notice of Completion for Project SP200060, Clarifiers P&Q Retaining Walls at Plant 2 4. Approve budget amendment and Addendum No. 1 to Job No. J-40-8, Strategic Plan Update 5. Approve budget amendment and Addendum No. 1 to Job No. J40-5, Supplement No. 1 to Strategic Plan Final Program EIR Report 6. Approve Addendum No. 8 to Professional Services Agreement for Jab No. J-39, Investigation and Repair of Ocean Outfall 7. Approve Addendum No. 1 to Professional Services Agreement for Contract 549, Replacement of the Bitter Point Pump Station 8. Approve budget amendment for Contract 11-22, Warner Avenue Relief Sewer Book Page 15 FAHR Committee: t. Approve Preliminary Sewer Service User Fees for 2002-03 and Notice 2. Update 2002-03 Budget Assumptions 3. Communications Plan —One Year Later PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt G My.NaMpmNlSM g fnmilleebSF0.47049 d Nh w 1 .rOx Page 2 Book Page 16 STEERING COMMITTEE Meetlng Date Ta B°.o/dr. AGENDA REPORT z nioz 1GN�Nymber item NumEv Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: February Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its February 27,2002 meeting. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board in February: 10. Consent Calendar a. Actions re Brian Annexation, Proposed Annexation No. OCSD-22 b. Receive and file Summons and Complaint re Brown and Caldwell v. Orange County Sanitation District, at. al., Contra Costa County Superior Court Case No. C-02-0033 c. Ratify Change Order No. 1 to Purchase Order No. 100536-OB to OCB Reprographics 13, Actions from OMTS Committee c. Approve a Professional Services Agreement with Black& Veatch to provide engineering services for the design and installation support for Primary Clarifier Drive Replacement, Job No. P2-85, and Sludge Blanket Indicator Installation, Job No. SP-73 d. Award a sole source contract with Hill Brothers Chemical Company for the purchase of Magnesium Hydroxide Solution e. Approve additional funding for Cooperative Projects for FY 2001-02, Phase Il, related to inflow and infiltration reduction f. Approve an increase in Cooperative Projects funding for sewer rehabilitation work with Sunset Beach Sanitary District, Contract No. CP-0118 g. Actions re ICOR facility purchase 14. Actions from PDC Committee c. Accept Job No. SP2000-41, Fuzzy Filter Pipe Installation as complete and authorizing execution of the Notice of Completion and approving the Final Closeout Agreement d. Ratify Change Order No. 1 to Tenant Improvements to Fleet Services, Job No. SP19990022; accept project as complete and authorize execution of Notice of Completion and approve Final Closeout Agreement Book Page 17 e. Approve a budget amendment and ratify Change Order No. 1 to Junction Structure Upgrade, Job No. SP2000-29 f. Approve Addendum No. 10 to the Professional Services Agreement for Plant Reinvention/Automation Project, Job No. J-42 g. Approve Addendum No. 6 to the Professional Services Agreement for Design of Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37 h. Approve plans and specifications and authorize the General Manager to establish the date for receipt of bids for Landscape and Irrigation at Plant No. 2, Job No. P2-84 I. Approve a sole source purchase order for reprographic services for Headworks Improvements at Plant No. 2, Job No. P2-66 j. Approve a budget amendment and Addendum No. 4 to the Professional Services Agreement for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4 15. Actions from FAHR Committee c. Receive and file Treasurer's Report for January d. Receive and file Mid-Year Financial Report for the period ending December 31, 2001 e. Receive and file Quarterly Investment Management Program Report for the period October 1-December 31, 2001 f. Adopt Resolution No. OCSD 02-04, Establishing a Business Mentor Program in Cooperation with the Orangewood Children's Foundation g. Adopt Resolution No. 02-05, Adopting Policies and Procedures for Establishing the District's Written Injury and Illness Prevention Program Policy, SAFETY-POL-101, and subsequent Safety Policies named therein h. Adopt Resolution No. OCSD 02-06, Amending Resolution No. OCSD 98-33, Amending Human Resources and Policies Procedures Manual, providing for immediate reinstatement of a Safety Supervisor classification at pay range E11 16. Authorize the General Manager to execute contract amendments to existing Capacity and Energy Power Purchase Agreements with Southern California Edison in a form approved by General Counsel 17. Approve plans and specifications for Investigation and Repair of Ocean Outfalls, Job No. J-39; approve Addendum No. 1 to the plans and specifications; receive and file bid tabulation and recommendation; and award a contract 18. Actions from the GWRS Committee c. Approve Professional Services Agreement for construction management services for the Groundwater Replenishment System, Job No. J-36 between OCWD and Montgomery Watson Harza d. Approve the Joint Exercise of Powers Agreement for the Development, Operation, and Maintenance of the Groundwater Replenishment System, Job No. J-36, and the Green Acres Project between Orange County Sanitation District and the Orange County Water District, in a form approved by General Counsel 19. Closed Session a.1. Existing litigation— County of Kern a.2. Existing litigation —Tran, at al. G1v mzagmdallie aC.—H.WS .WM7a2 W1.1 Aft V FeE BO3Ma[dd[ FEn32d. W018 Page 2 Book Page 18 PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt G:Wq<b�ng Ccmmnw%OSeEN =UN of NYW Ftl bmBb dm ee„„e,=w Page 3 Book Page 19 Orange County Sanitation District (714) 962-2411 www.ocsd.com mailing address: P.O. Box 8127 Fountain Valley, California 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, California 92708-7018 pebhshed on recycled paper