HomeMy WebLinkAbout2002-01 DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, January 23, 2002
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, January 23, 2002 at 5 p.m., in the District's Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Thomas L. Woodruff, General Counsel
Norm Eckenrode, Chair Randy Fuhrman
Vacant,Vice Chair Joey Racano
Pat McGuigan, Chairman, OMTS Committee Doug Korthof
Steve Anderson, PDC Committee Chris Hillman
Shirley McCracken, Chairman, FAHR Committee
STAFF PRESENT:
Directors Absent: Blake Anderson, General Manager
Jim Silva, County Supervisor Bob Ghirelli, Director of Technical Services
Greg Mathews, Assistant to the General
Manager
Gary Streed, Director of Finance
Lisa Murphy, Communications Manager
Mike Moore, ECM Manager
Jean Tappan, Committee Secretary
FILED
IN THE OFFICE OF THE SECRETARY
(2) APPOINTMENT OF CHAIR PRO TEM ORANGE COUNTY CANITATION DISTRICT
No appointment was necessary. FEB 272002
(3) PUBLIC COMMENTS - -
Joey Racano and Doug Korthof spoke against the renewal of the waiver.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETINGS
The minutes of the October 24 and November 28, 2001 Steering Committee meetings were
approved as drafted.
Minutes of the Steering Committee
Page 2
January 23, 2002
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Eckenrode reported on the annual CASA Mid-winter conference that was held
January 16-19 in Palm Springs. Director Silva also attended this conference. The spring conference
will be held at Sierra Peak in Lake Tahoe. Chair Eckenrode also reported on the annual meeting of
the Santa Ana River Watershed Group in Ontario, CA on January 9-10,and a meeting that he
attended with Bill Mills and Iry Pickier from OCWD with former Senator Hannigan in Sacramento to
discuss the GWRS project and additional funding. He announced that he would be attending the
annual Orange County legislators' luncheon in Washington, DC on February 13. The District
sponsors this event with the OCW D.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson on several issues.
A. Report on Orange County Leadership Symposium held at Lake Arrowhead January 13-15.
Mr.Anderson reported that over 60 county leaders attended, including Directors Pat
McGuigan, Mark Leyes,Jim Silva, Debbie Cook,Jim Ferryman, Laurann Cook?. This was
the beginning of a process and additional one-day issue-specific workshops are anticipated.
Director McGuigan said that it was a great leaming experience and offered an opportunity to
interface and inter-relate with people from other agencies. Mr. Anderson indicated that
different activities are being planned over the next year and another symposium planned for
January 2003.
B. Update on actions of OCSD/SAWPA Joint Management Committee re SARI.
Mr.Anderson said that staff is reviewing another version of the MOU. SAWPA has
suggested that the JMC not meet unfit the terms of the MOU are agreed on. The next
meeting is tentatively scheduled for February 26. The draft study on additional alternatives for
the SARI line relocation has been received and a workshop to review the alternatives is
scheduled for January 31. Director McGuigan suggested that the working committees view
the video that has been produced about SAWPA to help the directors understand that
agences responsibilities.
C. Biosolids Update.
Bob Ghirelli, Director of Technical Services, reported on the due diligence findings on the
ICOR composting facility in Colton. The consulting auditor has raised some issues of
concern. A report will be presented on the auditor's findings at the February 6 OMTS
Committee meeting. Mr. Ghirelli also reported that General Counsel and staff are discussing
whether to pursue litigation against Kings County. Biosolids are now being delivered to
Mojave Indian land to be used as land application for feed crops for the dairy industry in
Chino. Mike Moore reported that before the District agreed to using this site, he visited the
property four times to ensure that the District's standards and permit requirements would be
met. An extensive monitoring program has been implemented on the fans to monitor the
depth to groundwater limits are met.
D. January 24 Ad Hoc Committee Meeting re Urban Runoff.
Bob Ghirelli explained the need to amend the District's charter to allow the acceptance and
treatment of urban runoff. The language is the same as IRW D used in its request to the
legislature to amend its charter. This will just legitimize what we are doing with dry weather
Minutes of the Steering Committee
Page 3
January 23, 2002
runoff flows. He mentioned that several agencies expressed concern at the CASA meeting
about our intentions to accept these flows, that it could be conceived as a precursor of future
required changes for other agencies.
E. Security Issues.
Greg Mathews reported on changes in security since September 11. Director Silva requested
an evaluation of the 1998 security report. They will be discussed at the next meeting.
F. Ball Road Sewer Relocation.
Mr. Anderson reported on continuing negotiations with the City of Anaheim on the cost
sharing for this relocation.
G. Repairs to Digester Gas Holder at Plant 2.
Mr.Anderson reported that the costs identified in Board Agenda Item 14 have been revised
because additional work will be required on the structure as well as replacing the bladder.
The amount requested is being increased to$430,000.
H. Lisa Murphy, Communications Manager, reported that copies of a new video would be given
to all directors, cities, and agencies in the service area as well as local television stations. It
provides a general overview of the treatment level issues and calls for public input. It will be
shown at the Board meeting for the first time.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff reported on possible wide-ranging financial impacts to the District
and the cities of a successful appeal of a court case by a properly owner on property tax assessment
practices. The Committee requested that Mr. Woodruff update them as additional information is
received.
(8) DISCUSSION ITEMS (Items A-C)
A. Rules of Procedure for the Conduct of Committee Business
Chair Eckenrode indicated that he would be making changes to the makeup of the
committees. It may require a change to the resolution if any of the beach cities
representatives do not want to serve on the OMTS Committee.
Moved, seconded and duly carried to approve and adopt Rules of Procedure, as set forth In
District Resolution No. OCSD 01-23, as the Rules of Procedure of the Steering Committee.
B. The Agenda Items scheduled to be reviewed by the Board's working committees in February
were reviewed. Mr. Ghirelli reported that the items listed as 1 and 2 would be reviewed in
March. The SAWPA video will be included on all the committees'agendas.
C. The agenda items scheduled to be presented to the Board at tonight's meeting were
reviewed.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
v Minutes of the Steering Committee
Page 4
January 23, 2002
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for February 27, 2002 at 5 p.m.
The next Board Meeting is scheduled for February 27, 2002 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:15 p.m. in Closed Session, pursuant to Government Code
Sections 54956.9, to discuss three cases of existing or anticipated litigation. Minutes of the
Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session
held by the Steering Committee have been prepared in accordance with Government Code
Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential
Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be
publicly reported at the time the approved actions become final.
At 6:50 p.m.,the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:50 p.m.
S miffed by:
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Stabring Committee Secretary
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STATE OF CALIFORNIA )
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COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2. 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, January 23, 2002,was
duly posted for public inspection in the main lobby of the District's offices on Thursday, January 17,
2002.
IN WITNESS WHEREOF, I have hereunto set my hand this 23rd day of January, 2002.
P nny Kyle,Secretary of,t a Board of Directors of
Orange County Sanitation{District
Posted: January 17 , 2002, a- 3 7 P.M.
By: ��r
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ORANGE COUNTY SANITATION DISTRICT
BOARD SECRETARY (2)
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STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, January 23, 2002
Wednesday, February 27, 2002
Wednesday, March 27, 2002
Wednesday, April 24, 2002
Wednesday, May 22, 2002
Wednesday, June 27, 2002
Wednesday, July 17, 2002'
Wednesday, August 28, 2002
Wednesday, September 25, 2002
Wednesday, October 23, 2002
Wednesday, November 20, 2002'
Wednesday, December 18, 2002'
`Tentatively rescheduled from regular fourth Wednesday.
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: January 23 2002 Meeting Time: $p.m,
Meeting Adjourned:_
Committee Members
Norm Eckenrode, Chair
Vacant, Vice Chair
Steve Anderson, Chair, PDC Committee
Pat McGuigan, Chair, OMTS Committee _
Shirley McCracken, Chair, FAHR Committee
Jim Silva, Supervisor
Others
Thomas L. Woodruff, General Counsel
Don Hughes
Staff Present
Blake P. Anderson, General Manager................................
Bob Ghirelli, Director of Technical Services.......................
David Ludwin, Director of Engineering...............................
Patrick Miles, Director of Information Technology..... ........
Robert Ooten, Director of Operations & Maintenance........_
Gary Streed, Director of Finance........................................
Lisa Tomko, Director of Human Resources........................
Greg Mathews, Assistant to the General Manager.............
Lisa Murphy, Communications Manager............................
JeanTappan. Secretary.....................................................
c: Lenora Crane
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, JANUARY 23, 2002 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
In accordance with the requirements of California Government Code Section 54954.2, this agenda has
been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda Rem are available for public
inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee
for discussion and/or action, R will be done in compliance with Section 54954.2(b) as an emergency item
or that there is a need to take immediate action which need came to the attention of the District
subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than
72 hours prior to the meeting date.
All current agendas and meeting minutes are also available via OCSD's
Internet site located at www.ocsd.com. Upon entering OCSD's web site,
please navigate to the Board of Directors section.
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to three
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
Bonk Page 1
-2- January 23, 2002 Agenda
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the October 24, 2001 and November 28, 2001 Steering Committee
meetings.
(5) REPORT OF COMMITTEE CHAIR
A. Report on SARW G Joint Conference in Ontario, CA held on January 9-10
B. Report on Meeting with Senator Hannigan in Sacramento re GW RS
C. Report on CASA Conference held January 16-19 at Palm Springs
D. Announcement of Legislators Luncheon in Washington, DC on February 13
(6) REPORT OF GENERAL MANAGER
A. Report on Orange County Leadership Symposium held at Lake Arrowhead
January 13-15 (Blake Anderson)
B. Update on actions of OCSD/SAW PA Joint Management Committee re SARI
(Blake Anderson)
C. Biosolids Update (Bob Ghirelli)
D. January 24 Ad Hoc Committee re Urban Runoff Meeting (Bob Ghirelli)
E. Security Issues (Greg Mathews)
(7) REPORT OF GENERAL COUNSEL
(8) DISCUSSION ITEMS (Items A-C)
A. Rules of Procedure for the Conduct of Committee Business: A motion to approve
and adopt Rules of Procedure, as set forth in District Resolution No.
OCSD 01-23, as the Rules of Procedure of the Steering Committee.
B. Review Agenda Items scheduled to be presented to Committees in February
(Information item only)
C. Review and consideration of Agenda Items for Board of Directors Meeting of
January 23, 2002
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
Book Page 2
-3- January 23, 2002 Agenda
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, February 27, 2002.
The next Board Meeting is scheduled for 7 p.m., Wednesday, February 27,2002.
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real properly; (b) matters of pending or potential
litigation; (c)employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Convene in closed session to:
1. Confer with General Counsel re existing litigation, Orange County
Sanitation District, at al. v. County of Kem, at al., Tulare County Superior
Court Case No. 189564. (Government Code Section 54956.9)
2. Confer with General Counsel re anticipated litigation,one (1)potential
case. (Government Code Section 54956.9(c))
3. Confer with General Counsel re existing litigation,Tran, at al. v. Orange
County Sanitation District, at al., Orange County Superior Court Case
No. 00CC05306. (Government Code Section 54956.9)
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
(14) ADJOURNMENT
jt
GAWP.GTANGENGAIST MNG WMMIIlEE10 Wl M2 AGENMDOL
Book Page 3
-4- January 23, 2002 Agenda
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair: Norm Eckenmde (714)993-8261 (Placentia City Hall)
Secretary: Jean Tappan (714)593-7101
(714)962-0356(Fax)
E-mail: Ita DDan(cDOCSd.CORI
Book Page 4
DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, October24, 2001
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, October 24, 2001 at 5 p.m., in the District's Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Thomas L.Woodruff, General Counsel
Norm Eckenrode, Chair Don Hughes
Peter Green,Vice Chair Ryal Wheeler
Pat McGuigan, Chairman, OMTS Committee Doug Korthof
Steve Anderson, Chairman, PDC Committee Jim Hinch
Shirley McCracken, Chairman, FAHR Committee
Jim Silva, County Supervisor STAFF PRESENT:
Blake Anderson, General Manager
Directors Absent: Greg Mathews,Assistant to the General
None Manager
Mike Moore, ECM Manager
Lisa Murphy, Communications Manager
Jean Tappan, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the September 26, 2001 Steering Committee meeting were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair North Eckenrode reported on the NWRI Urban Watershed Conference that he
attended last week in Costa Mesa. He also reminded the Directors of the Workshop scheduled for
Book Page 5
Minutes of the Steering Committee
Page 2
October 24,2001
Saturday, November 3 between 8 and 11 on issues relating to the ocean discharge permit
application. He encouraged the Directors to invite their fellow council members.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported that he would be presenting a recommendation to the
FAHR Committee and the Board in November to re-establish an early retirement incentive that will
add two years of service credit for employees retiring through March 31, 2002. This program has
been offered in five of the last six years;the only difference is that certain positions may be backfilled
in accordance with the Five-year Staffing Plan.
Mr.Anderson discussed the Regional Board's proposed Water Discharge Requirements for local
sewer systems. This program is based on the federal CMOM regulations that remain under review
by EPA,and address the operations of local sewer systems that feed regional systems like OCSD.
OCSD may be asked to take on training, outreach, reporting, data management, standards
development, and other service area-wide coordinating administrative tasks. We will not have
operational and maintenance responsibilities. There will be a workshop on December 7 to discuss
the proposed regulations with adoption by the Regional Board scheduled for February or March.
Director McGuigan requested that flexibility be a major component. The Directors were reminded of
the OCSD Cooperative Projects program that provides 50%funding toward city projects that improve
the sewer systems in our service area. Staff will continue to monitor the program.
The Regional Board is nearing completion on the third stormwater permit issued to the County and
the cities. The issues are whether to control discharges as they enter the storm drain system or as
they leave storm drain systems and into receiving water, and whether mitigation must be done
parcel-by-parcel or regionally. Dry weather runoff diversions will be continued. This permit was
originally scheduled for adoption on December 7, but it has been delayed. Staff will continue to
monitor this program as well.
The second meeting of the SARI Relocation Joint Management Committee occurred on October 23.
Three members from each of the boards of OCSD and SAWPA plus staff worked out a 50:50 cost-
sharing formula for engineering costs necessary to reevaluate the alternatives for protecting the
portion of the line in the Santa Ana River. The interim improvements are expected to be complete by
the target date of December 1. It was suggested that a feasibility report be prepared on the impacts
of returning the line to SAWPA. Use Murphy,Communications Manager, reported that 3100 copies
of the SARI News, a newsletter on the project,were mailed to residents and businesses in Anaheim
Hills and Yorba Linda.
The dates for the County-wide Leadership Symposium has been set for January 13-15, 2002 at the
UCLA Conference Center at Lake Arrowhead. This retreat, entitled"Leading Our Communities:
Being the Change We Seek;will be offered to electeds on regional authorities, the League of
California Cities-Orange County executive committee and the Board of Supervisors. It will provide
tools and principles that can be applied to issues facing the county, rather than focusing on the
particular issues.
Twenty staff members participated in the fourth annual tabletop emergency response training
exercise today as a tune-up on dealing with high flows that could occur this winter. The results were
encouraging and it went well. Deficiencies will be corrected as soon as possible.
Book Page 6
Minutes of the Steering Committee
Page 3
October 24, 2001
In November, the OPATS will review the due diligence report on the ICOR facility, a Class A biosolids
operation. Action will be required by the OMTS Committee in December. The major issue is
marketability of the product. The committee suggested review by the FAHR Committee, as this is a
major expenditure.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff reported that the November 19 date for the Crow Winthrop trial is
going forward. The first item listed in Closed Session has been settled and will be removed.
General Counsel also reported that his office received information relating to possible settlement of a
dispute involving defective parts to the District's central generation equipment, and that this item
needed to be added to the Closed Session agenda for discussion.
Motion: Moved, seconded and duly carried to add one item to the Closed Session agenda,to wit:
Confer with General Counsel re Initiation of litigation pursuant to Government Code Section
54956.9(c)-one matter.
(8) DISCUSSION ITEMS (Items A-B)
A. Proposed Policy re Communications Disclosures on GWRS
Mr.Woodruff reported that the resolution on the Steering Committee and Board
agendas was prepared by Counsel to include a twelve-month time line as indicated in
the meeting minutes of the Joint Cooperative Committee. However, the resolution
approved by the Orange County Water District did not include the twelve-month time
line. A revised resolution was presented to the directors for review, omitting the time
line. Director McCracken asked that the resolution be revised to address
communications specifically about the projects.
Motion: Moved, seconded and duly carried to recommend that the Board approve a
resolution establishing a policy and procedure for disclosure of contacts or
communications with the following revision to Section 1: "That the Joint Cooperative
Committee Members involved with the approval of contracts for the Groundwater
Replenishment System shall publicly disclose any communications pertaining to the
contract under consideration by the Committee, Including name and date,that they
have had with any prospective consultant,supplier, or contractor to the Joint
Cooperative Committee prior to voting on an item involving said consultant, supplier,
or contractor."
B. The Agenda Items scheduled to be reviewed by the Board's working committees in
November were reviewed.
(9) OTHER BUSINESS.COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
At Chairman Eckenrode request, Director Jim Silva will take the lead on Board Agenda Item 16,
Revisions to Reservists Leave policy. Director Silva has a son and daughter currently serving in the
military.
Book Page 7
Minutes of the Steering Committee
Page 4
October 24, 2001
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON ATA
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
Director McCracken asked that the Directors be polled again during tonighfs Board meeting to see
whether there will be a quorum at the December 19 Board meeting, and if not to consider
rescheduling it. Three of the Steering Committee members will be attending the annual conference
of the League of California Cities,which was rescheduled from October.
The next Steering Committee meeting is scheduled for November 28, 2001 at 5 p.m.
The next Board Meeting is scheduled for November 28,2001 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:18 p.m. in Closed Session, pursuant to Government Code
Sections 54957 and 54956.9(c), to discuss new security measures for District facilities,the
General Manager's Annual Performance Evaluation and Compensation, and possible settlement
of a dispute with a District vendor. Confidential Minutes of the Closed Session held by the
Steering Committee have been prepared in accordance with Government Code Section
54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes
of Board and Committee Closed Meetings. A report of the recommended actions will be publicly
reported at the time the approved actions become final.
At 6:55 p.m., the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:55 p.m.
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Book Page 8
DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, November 28, 2001
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, November 28, 2001 at 5 p.m., in the District's Administrative
Office.
(1) The roll was called and a quorum was not present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Thomas L. Woodruff, General Counsel
Peter Green, Board Vice Chair Don Hughes
Pat McGuigan, Chairman, OMTS Committee Ryal Wheeler
Shirley McCracken, Chairman, FAHR Committee Mark Biggers
Randy Furman
Directors Absent: Jan Vandersloot
North Eckenrode, Board Chair
Steve Anderson, Chairman, PDC Committee STAFF PRESENT:
Jim Silva, County Supervisor Blake Anderson, General Manager
Bob Ghirelli, Director of Technical Services
David Ludwin, Director of Engineering
Greg Mathews,Assistant to the General
Manager
Gary Streed, Director of Finance
Use Tomko, Director of Human Resources
Jan Collins, Human Resources Analyst
Chuck Winsor, Senior Engineer
Jean Tappan, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
Peter Green was appointed Chair pro tern in Chairman Norm Eckenrode's absence.
(3) PUBLIC COMMENTS
Ryal Wheeler spoke to the Committee about the Plant Tour program. Jan Vandersloot spoke on the
positive things the District is doing but questioned accepting sewage from outside the District's
boundaries. He fell that additional CEQA analysis is required. Blake Anderson, General Manager,
responded to Mr. Vandersloot's concern by explaining past and present practices of accepting
sewage from areas that naturally drain to our service area, as well as other agencies accepting
Orange County flows that drain into their service areas.
Book Page 9
I
Minutes of the Steering Committee
Page 2
November 28,2001
(4) RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the October 24,2001 Steering Committee meeting were reviewed and will be
reconsidered at the January 23, 2002 meeting.
(5) REPORT OF THE COMMITTEE CHAIR
Chair pro tern Green reported on the CASA conference in January and that there would be no
Steering Committee meeting in December because of a conflict with the League of Cities annual
conference.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported on the following items:
A. Legislative Affairs Issues for 2002 were discussed_ There are several Sacramento
and Washington, DC, initiatives that could impact the District. Staff will confer with the
Steering Committee to help develop effective responses. Eric Saperstein has been
retained for the last three years to follow Washington. DC, activities and will continue
to do so. Scott Baugh has been hired to consult on a wide range of issues in
California. The District will need to be more active in Sacramento and will turn to our
electeds on our Board for securing additional support in both California and
Washington. Staff will continue to work with CASA and AMSA on the various
technical and legislative committees that have served us so well in the past
B. Status of Agreement with SAWPA re SARI Improvements in the vicinity of Yorba
Linda: The General Manager reported that the Joint Management Committee
continues to meet to discuss the issues. Staff from both agencies met today,
November 28,on the MOU and it now appears that we are 90% in agreement. Staff
anticipates an agreement will be ready for Board approval in January. A
Supplemental EIR may be required on any new alternatives that are beyond the scope
and intent of the originally studied four alternatives.
C. On-going countywide discussions regarding stormwater and dry weather runoff:The
General Manager reported on the countywide discussions regarding stormwater and
dry weather runoff. The county, cities and special districts will be meeting soon to
discuss the technical solutions and institutional arrangements that can most effectively
address polluted runoff. IRWD and Santa Margarita Water District have received
changes in their charters to handle urban runoff. OCSD would like to mimic this
authority and to get sponsors in place. The members of the Steering Committee
expressed agreement with this action.
D. Update on Compensation and Classification Study: Jan Collins provided a briefing on
the results of the study. They also discussed the approach the consultant used in
general terms. Nine agencies and four cities were contacted for the compensation
portion of the study. The consultant is recommending that the District use 75%as the
Book Page 10
Minutes of the Steering Committee
Page 3
November28,2001
benchmark for salaries to ensure getting and retaining the best qualified people. The
final report will be presented to the FAHR Committee and the Board in January.
When approved by the Board, Meet and Confer sessions will be held with the labor
groups.
E. Security Issues: Greg Mathews asked that the full report be delayed because Director
Silva had asked for this information and he was not present. It will be discussed at the
January Steering Committee meeting. Mr. Mathews provided a brief update on
changes in the District's facility security policies and procedures.
F. Consider Moving FAHR Committee meeting from December 12 to January 9: The
Steering Committee decided to cancel the regular December 12 meeting and
reschedule it for January 9,2002 to allow staff time to finalize recommendations on
the Compensation and Classification Study, and to relieve the presently compressed
December meeting schedule.
G. Strategic Goals for 2002-03: The approach for establishing the Strategic Goals for the
agency for fiscal year 2002-03 were discussed. Staff and members of the Steering
Committee will meet in special meetings to help refine the goals and tasks for the
coming year's budget preparation.
H. ICOR Composting Facility: Staff updated the members regarding the progress on the
ICOR Composting Facility due diligence. It is taking longer than staff had anticipated
and,for this reason, staff recommended that the monthly"lost opportunity fee"paid to
the ICOR Company be extended by three months, not the one month stated in the
agenda report to the Board.
I. Miscellaneous Items: Natural gas prices have fallen to the point where the 2001-02
budget will experience an approximately$1.7 million savings.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff reported on recent events pertaining to the Crow Winthrop (CW)
lawsuits. As a result of the request for dismissal by CW, there is no need for a closed session later in
this meeting as indicated on the agenda.
(8) DISCUSSION ITEMS (Items A-C)
A. Sewer Service and Connection Agreement between OCSD, IRW D, CA State Parks
and Laguna Beach Unified School District, for providing sewer service to the area
surround El Morro School, including Crystal Cove State Park headquarters and El
Morro Mobile Home Park owned by CA State Parks.
Staff reported on the proposed sewer service and connection agreement between
OCSD, IRWD, CA State Parks and Laguna Beach Unified School District, for
providing sewer service to the area surrounding El Morro School, including
Crystal Cove State Park Headquarters and El Morro Mobile Home Park owned by
CA State Parks. There are policies in place that allow these types of agreements.
Staff will be providing the committee with more detailed cost information and who
will pay for the various alternatives before deciding whether to provide sewer
service at a future meeting.
B. The agenda items scheduled to be presented to the Working Committees in
December were reviewed. The items for FAHR will be moved to January.
Book Page 11
Minutes of the Steering Committee
Page 4
November 28, 2001
C. The agenda items scheduled to be presented to the Board at tonight's meeting
were reviewed.
(9) OTHER BUSINESS.COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for January 23, 2002 at 5 p.m.
The next Board Meeting is scheduled for December 19, 2001 at 7 p.m.
(13) CLOSED SESSION
The closed session indicated on the agenda was not held.
(14) ADJOURNMENT
The Chair pro tem declared the meeting adjourned at 6:46 p.m.
S bmitted by:
Cl G
J n Tappan
e 'ng Committee Secretary
c:M9.INeWarMe441esmo Lammi 1W 112WV Sc MNWes,bc
Book Page 12
STEERING COMMITTEE Meeting Date To Id.of Dir.
01/23/02
AGENDA REPORT ' " be, 't"""°"�n �'
Y.Orange County Sanitation District
FROM: General Counsel
Originator: Jean Tappan
SUBJECT: Adoption by the Steering Committee of Rules of Procedure for the
Conduct of Business
GENERAL MANAGER'S RECOMMENDATION
Approve and adopt the Rules of Procedure for the Conduct of Business, as set forth in
District Resolution No. OCSD-01-23, as the Rules of Procedure of the Steering
Committee.
SUMMARY
On November 28, 2001 the Board adopted new Rules of Procedure which, by this
action, the Steering Committee is adopting as its own Rules of Procedure for the
conduct of Committee business. A copy of Resolution No. OCSD-01-23, which details
the rules, is attached
PROJECT/CONTRACT COST SUMMARY
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
ALTERNATIVES
Book Page 13
CEQA FINDINGS
ATTACHMENTS
Resolution No. OCSD-01-23.
Jt
GAn eiaagenaa&emna CP IfeeZ$ BnV2W2 Rul salh Wure ar.ac[
Ro,.e.,WOO Page 2
Book Page 14
RESOLUTION NO. OCSD 01-23
ESTABLISHING RULES OF PROCEDURE FOR THE
CONDUCT OF BUSINESS OF THE DISTRICT
A RESOLUTION OF THE BOARD OF DIRECTORS OF
ORANGE COUNTY SANITATION DISTRICT FIXING AND
ESTABLISHING RULES OF PROCEDURE FOR THE
CONDUCT OF BUSINESS OF THE DISTRICT AND
REPEALING RESOLUTION NO. OCSD 98-2
WHEREAS it is necessary to establish rules of procedure to facilitate the orderly
handling of business to come before the Orange County Sanitation District Board of
Directors and Standing, Steering, Special and Ad Hoc Committees.
NOW THEREFORE, the Board of Directors of the Orange County Sanitation
District ("District"),
DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1: Rules of Procedure. That the following rules of procedure be
adopted for the conduct of business of the District:
A. Regular Meetings. There shall be a regular monthly meeting of the
Board of Directors of the District on the fourth Wednesday of every month at 7:00 p.m.,
in the Administrative Offices of the District, located at 10844 Ellis Avenue, Fountain
Valley, California: provided, however, if the fourth Wednesday of the month falls upon a
legal holiday, said monthly meeting shall be held on the next day thereafter, at the same
time and place, unless the Board adjourns to a different date and time certain.
The Board of Directors may adjourn any regular, special or adjourned
special meeting to a time and place certain, as specified in the order of adjournment.
B. Special Meetings. A special meeting of the Board of Directors may
be called in either one of the following ways:
(1) By the Chairperson of the Board of Directors; or
(2) By the written request of a majority of the Steering
Committee delivered to the Board Secretary.
WS&S-TLW:pj:D-2'.11/27/01:#133852 1
Book Page 15
The call or notice for special meeting shall be in writing and delivered
personally or by mail at least twenty-four(24) hours before the time of such meeting, as
specified in the notice. Any notice deposited in the regular mail addressed to a Director
at the address he or she has on file with the Board Secretary postage prepaid, sixty (60)
hours in advance of any such meeting as specified in the notice, shall be presumed to
have been delivered.
The call or notice shall specify the time and place of the special meeting, a
description of the business to be transacted, and copies of all pertinent written
materials.
Such written notice may be dispensed with as to any Director or Alternate
Director who, at or prior to the time the meeting convenes, files with the Board
Secretary a written waiver of notice. Such waiver may be given by telegram. Such
written notice may also be dispensed with as to any member who is actually present at
the meeting at the time it convenes. The Board Secretary shall diligently attempt to
notify each Director personally of the time, place and purpose of said meeting, not less
than twenty-four(24) hours before the time of said meeting.
The call or notice shall be posted in the administrative offices' public lobby
at least twenty-four(24) hours prior to the special meeting.
C. Meetings Adioumed by Board Secretary. If at any regular,
adjourned regular, special, or adjourned special meeting, there is not a quorum of
Directors present, the Board Secretary may declare the meeting adjourned to a stated
time and place and shall cause written notice of the adjournment to be given in the
same manner as for a special meeting, unless such notice is waived as provided for in
special meetings. Within twenty-four (24) hours after the time of the adjournment, a
copy of the order or notice of adjournment shall be conspicuously posted on or near the
door of the place where the meeting was held.
D. Notices to News Media. When any local newspaper of general
circulation, radio or television station requests, in writing, notices of meetings of the
Board of Directors, the Board Secretary shall thereafter, until receipt of a notice
terminating said request, deliver notices of regular, regular adjourned, and special
adjourned meetings to such newspapers, radio or television stations. Delivery shall be
made in the same manner as delivery is made to the Directors.
E. Conduct of Meetings.
(1) Procedural Rules. The procedural rules for debate and
action shall be as set forth in Table 1, attached hereto and adopted herein by reference.
Robert's Rules of Order shall not be applicable or govern the procedures for the
conduct of District business.
WS&S-TLw:pj:D-2:11/27ro1:#143852 2
Book Page 16
(2) Legal Officer. In any case of ambiguity or uncertainty in the
interpretation or application of these Rules to any procedure, the presiding officer may
direct such question for a ruling to the Board's General Counsel, who shall be the
parliamentarian of the Board.
(3) Obtaining the Floor and Making Motions. Any member of
the Board wishing to speak, or any member of the public wishing to address the Board,
must first be recognized by the Chairperson. The Chairperson must recognize any
member of the Board who seeks the floor when appropriately entitled to address the
Board.
Any member of the Board, including the Chairperson, may
bring a matter of business properly before the Board by making a motion. Any member,
including the Chairperson, except the member making the motion, may second the
motion. Once a motion is seconded, it may be opened for discussion and debate, in
accordance with the procedures in Subsection (4) below.
(4) Rules for Discussion. Debate. and Deliberation by the Board.
The procedures for consideration and action on all matters to come before the Board
shall be in compliance with the terms of this Section, as follows:
(a) Each item on the Agenda will be introduced in a form
of a report by either Staff or Counsel.
(b) Upon completion of the report, the Chairperson will
allow for direct questions regarding the item, by Directors, each in turn, and in the order
as selected by the Chairperson.
(c) Upon completion of the question period, the
Chairperson will entertain a motion and second for consideration by the Board.
(d) Discussion among the Directors will follow. Each
Director will be recognized to address the Board in the order selected by the
Chairperson, with a five (5) minute time limit for each Member wishing to speak on the
Agenda item. There will be no interruptions of the Director who has been recognized.
Attempted interruptions will be declared out-of-order, and the Board Member attempting
to interrupt will be asked to remain silent until recognized.
(a) As an additional courtesy to everyone, repetition of
comments will be discouraged in the interest of time, and at the discretion of the
Chairperson, can be declared out-of-order.
(f) After each Member who wishes to speak has been
recognized and completed his/her remarks, a single three (3) minute period of rebuttal
will be allowed any Director, unless the time limit is waived by the Chairperson.
WS85-TLw:pl:o-2:1 I f27ro1:#143e52 3
Book Page 17
(g) If it appears to the Chairperson that any Director is
pursuing a line of questioning or commentary due to lack of preparation or prior review
with the District's Staff, the Director's time will be declared to have been used up, and
no further inquiry will be allowed.
(h) Upon adoption of a motion on an Agenda item, there
will be no further discussion of that item.
(5) Decorum in Debate. All Members shall address their
remarks to the Chairperson and confine them to the business then pending and subject
to discussion before the Board, avoiding personalities and reflections upon anyone's
motives.
(6) Closing or Limiting Debate. At all times the Board shall
endeavor to allow free and open debate among Members of the Board. However, in the
discretion of the Chairperson, it may become necessary to close or limit debate, so that
action can be taken by the Board. An order by the Chairperson closing or limiting the
debate can only be set aside by a majority vote of the Board.
F. Quorum. A majority of the Directors shall constitute a quorum of
the Board.
G. Chairperson and Vice Chairperson of the Board. A Chairperson
and Vice Chairperson of the Board shall be elected by a majority vote of Directors at the
regular meeting in June of each year, and will assume office July 1st. The nominations
for Chairperson shall be made at the regular Board meeting in May of each year, and
the nominees may prepare a statement setting forth their qualifications for the office of
Chairperson. The statements shall be mailed to members of the Board of Directors with
the Agenda and other meeting material for the June regular meeting.
The nominations and election for Vice Chairperson shall be made at the
regular Board meeting in June of each year and shall be made immediately following
the election of the Chairperson. The elected Vice Chairperson will assume office July
t St.
The Chairperson and Vice Chairperson shall serve at the pleasure of a
majority of the Directors. In the event the office of Chairperson becomes vacant due to
resignation or retirement of the incumbent prior to the expiration of the regular term, the
Vice Chairperson shall automatically succeed to the office of the Chairperson and shall
continue to serve through the remainder of the regular tens unless sooner removed by
action of a majority of the Directors. In the event the office of Vice Chairperson
becomes vacant prior to the expiration of the regular term, nominations and the election
of a Director to serve in that capacity shall be conducted at the next regular Board
meeting. The person so elected shall serve the balance of the regularly-scheduled term
unless sooner removed as a result of action by a majority of the Directors.
wsas-TLw:q:g-z:iwTroi:n+aaesz q
Book Page 18
Subject to the provisions about serving at the pleasure of a majority of the
Directors, the Chairperson shall not serve more than two consecutive one-year terms
for which he/she has been elected to the office of Chairperson.
H. Presiding Officer. The Chairperson of the Board shall preside
during meetings of the Directors. In the absence of the Chairperson, the Vice
Chairperson shall preside.
I. Board Secretary and Minutes. The Board of Directors shall have a
person designated to serve as Board Secretary. The Board Secretary will be appointed
to the position by the General Manager and shall report to the General Manager or a
Department Head as designated by the General Manager. The Board Secretary will be
a regular full time employee, subject to all the rules and policies applicable to all regular
full time employees. The Board Secretary shall attend all meetings of the Board of
Directors, unless excused by the Chairperson, and shall prepare an accurate record of
each meeting for submission to the Directors and subsequent approval at the following
meeting; provided, however, that when an adjoumed, special or special adjourned
meeting of the Board of Directors immediately precedes a regular meeting, Minutes of
said meeting shall be submitted for approval at the next meeting of the Board following
said regular meeting.
In the preparation of Official Minutes of a meeting of the Board of
Directors, the Board Secretary will not record the name of the Director who moves or
who seconds the adoption of a motion or Resolution, except the vote of any individual
Director shall be recorded upon that Directors request. The Minutes will reflect the
votes by name of Director when required by provisions of state law.
In the absence of the Board Secretary, a Secretary Pro Tem shall be
appointed to exercise the duties of the Board Secretary.
J. Regular Business to Come Before the Board of Directors. Insofar
as practicable, all items of business to be taken up at a regular meeting of the Board
shall be submitted to the Board Secretary, who shall include on the Agenda all such
items submitted by Directors, the General Manager and General Counsel, and all formal
communications.
The Board Secretary shall mail to each Director a notice of such regular
meetings, together with a proposed Agenda, not later than the Friday immediately
preceding such regular meetings. Said Agenda, insofar as possible, shall include
copies of Resolutions, except as hereafter provided, and a description of all matters to
be considered,together with any pertinent written materials.
Agendas shall be posted in a location freely accessible to the public not
less than seventy-two (72) hours in advance of the meeting.
Ws6s-TLW:p1:D-2:11/27/01:0143882 5
Book Page 19
Resolutions designated as "standard" and adopted by the Board of
Directors from time to time, and approved as to forth and content, need not be included
with said Agenda; provided, however, that the information completing said standard
Resolutions shall be set forth on the Agenda listing, and copies of said standard
Resolutions shall be on file with the Board Secretary at the meeting time and place.
Items of business not known at the time the regular Agenda is mailed as
herein provided, may be considered as supplemental Agenda items; provided that all
requirements of the Ralph M. Brown Act (Calffomia Government Code Sections 54950
et sec.) are satisfied.
No business, except with consent of two-thirds of the Directors present (a
majority of Directors present for emergency actions), and only if permitted by the Ralph
M. Brown Act, not appearing on the regular or supplemental Agendas may be brought
before the Board of Directors.
The meeting Agenda shall provide for an opportunity for members of the
public to address the Board on items on the Agenda and non-Agenda items of public
interest. As determined by the Chairperson, speakers may be deferred until the specific
Agenda item is taken for discussion, and remarks may be limited to three (3) minutes.
Speakers on non-Agenda items may address only items that are within the subject
matter jurisdiction of the Board of Directors. Time allotted for such presentations is
limited to three (3) minutes or less, in the discretion of the Chairperson. Total time
allotted for all public input on each non-Agenda item is limited to thirty (30) minutes to
one (1) hour, in the discretion of the Chairperson, taking into consideration the number
of persons filing a request to address the Board.
K. Handling of Business and Voting. During the course of a Board
meeting, routine matters listed on the Agenda for consideration will be referred to by
Agenda Item Number only.
Voting on all Resolutions shall be by roll call, except if waived by
unanimous voice vote, in which event, the Chairperson may order a unanimous ballot
cast in favor of the motion or Resolution under discussion. The name of each Director
shall be called only once.
On matters of considerable interest or on which there appears to be a
controversy, the motion or Resolution shall be read by title or repeated by the
Chairperson. The Chairperson shall thereafter call for discussion of the motion or
Resolution, at which time any member may discuss the pending matter. Any person
other than a Director present at the meeting may speak on the motion if recognized by
the Chairperson. Sole discretion as to the extent of discussion outside of the
membership of the Board shall rest with the Chairperson. At the close of discussion,
wsas-TLw:pco-zav2noi:aiases2 6
Book Page 20
the Chairperson may, at the Chairperson's discretion, repeat the motion or Resolution
pending, and thereafter, call for a vote.
The Board Secretary shall determine and state whether or not a motion or
Resolution is adopted by roll call vote. On all other matters, the Chairperson shall
determine the outcome of the voting.
L. Committees.
(1) Standing Committees.
(a) Steering Committee: There shall be a permanent
Committee designated as the Steering Committee, comprised of the Chairperson of the
Board, the Vice Chairperson of the Board, the immediate past Chairperson of the
Board, the Chairperson of each of the Standing Committees and the Director from the
County Board of Supervisors to assist in coordinating the flow of activities to the
Committees and Board.
The Committee shall also conduct an annual performance
evaluation of the General Manager and submit recommendations on his/her
compensation to the Board of Directors. The Committee shall also review the General
Manager's evaluation and compensation of the executive management employees,
based on established criteria, and executive management's goals and objectives for the
following year.
The Committee shall also be authorized to assign new
subjects of significant importance to the District, to the respective Standing Committee
for study, evaluation and recommendation.
The Steering Committee shall meet on the fourth
Wednesday of each month at 5:00 p.m. preceding the Board's meeting, or at the call of
the Chairperson of the Board of Directors.
(b) Finance. Administrative and Human Resources
Committee. There shall be a permanent Finance, Administrative and Human
Resources Committee to advise the Staff and make recommendations on matters
related to the financial, budgeting, administrative and personnel policies and programs
of the District.
The Committee shall review with the Staff the procedures for
development, preparation and format of the annual budget and recommend appropriate
change, and counsel the Staff during the budget process to assure the proper
interpretation and implementation of the Board's policies and that the desired
procedures have been followed.
W585-TLW:pj:D-2:11/27/01:#143852 7
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The responsibility for consideration and adoption of the
District budget rests with the Board of Directors.
The Committee is responsible to periodically interview and
recommend the selection of outside auditors. The Committee shall review the result of
the annual audit of the District's accounts with representatives of the outside audit firm,
including any comments received recommending improvements. The Committee shall
review management's response to these comments and make appropriate
recommendations for implementation.
Periodically, the Committee shall recommend employment of
an outside firm to audit internal control procedures to safeguard the assets of the
District.
The Committee shall interview and make recommendations
on the employment of investment-banking firms, bond counsel, and if necessary or
desired, financial advisors to be used in connection with the District's financing
programs.
The Committee shall periodically coordinate
recommendations on personnel audits of the District's operations or segments of the
operations on an as-needed basis.
The Committee shall make recommendations on personnel
policies and procedures, labor negotiations, insurers and coverage, procurement
procedures, and such other related activities as may be needed or appropriate.
The Chairperson and Vice Chairperson of the Finance,
Administrative and Human Resources Committee shall be appointed by the
Chairperson of the Board of Directors.
The Finance, Administrative and Human Resources
Committee shall meet on the second Wednesday of each month at 5:00 p.m., or at the
call of its Chairperson.
(c) Operations. Maintenance and Technical Services
Committee. There shall be a permanent Committee designated the Operations,
Maintenance and Technical Services Committee. With the goal of compliance with all
public health and environmental laws and regulations, the Operations, Maintenance and
Technical Services Committee shall review and submit appropriate recommendations
on the matters pertaining to the operation of the District Treatment Works, including
such matters as current and projected service/flow needs, level and quality of treatment,
conservation, recycling and reuse activities, and air quality issues.
W58S-TLW:pj:62:11/27/01:#143852 9
Book Page 22
The Committee shall also review issues pertaining to the
District's NPDES Ocean Ouffall Discharge Permit, including annual review of the
contractor(s) performing the ocean monitoring and research programs required as a
condition of said permit, and related issues regarding protection of the marine waters off
metropolitan Orange County's coastline from impacts resulting from the District's
operations and discharge of treated wastewater.
The Committee shall also review matters pertaining to
contractual arrangements by the District to provide sewerage services to areas outside
the District's boundaries or approved spheres of influence.
The Committee shall review plans for the future needs of the
District, explore alternatives and make recommendations on solutions to the Planning,
Design and Construction Committee. In carrying out its responsibilities, the Committee
shall regularly study, visit and observe the various operational functions of the District
Treatment Works.
The Chairperson and Vice Chairperson of the Operations,
Maintenance and Technical Services Committee shall be appointed by the Chairperson
of the Board of Directors.
Because of the special interest of the coastal communities in
ocean issues, one representative of each member agency within the District's
boundaries with coastal shoreline shall be a member of the Committee.
The Operations, Maintenance and Technical Services
Committee shall meet on the first Wednesday of each month at 5:00 p.m., or at the call
of its Chairperson.
(d) Planning. Design and Construction Committee. There
shall be a permanent Committee designated the Planning, Design and Construction
Committee. The Planning, Design and Construction Committee shall review and submit
appropriate recommendations on matters pertaining to capital projects which address
operational needs identified by the Operations, Maintenance and Technical Services
Committee, including the selection of professional consulting services to assist in
studying, planning and designing needed District Treatment Works and support
facilities, including computerized systems, in accordance with the Board's established
policies and procedures for procuring such services; the Committee shall further review
construction projects for said facilities in accordance with applicable public works laws
and Board policies. Said oversight shall include the contracts for professional services
and public works construction projects and addenda or change orders thereto. In
carrying out its responsibilities, the Committee shall receive advance notice and regular
status reports on the projects from Staff, and monitor, visit and observe the District
Treatment Works' operational functions and major capital construction projects.
wsaS-TLw:oi:0.2:112rro1:#143a52 g
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The Chairperson and Vice Chairperson of the Planning,
Design and Construction Committee shall be appointed by the Chairperson of the Board
of Directors.
The Planning, Design and Construction Committee shall
meet on the first Thursday of each month at 5:00 p.m., or at the call of its Chairperson.
(2) Special and Ad Hoc Committees. In addition to the Standing
Committees, the Chairperson of the Board of Directors, or the Chairperson of a
Standing Committee, or a majority of the Directors, may appoint, from time to time,
Special or Ad Hoc Committees to study and report on specific matters. Such
Committees shall be temporary in nature, and their assignments shall pertain to a
current, speck issue. Upon completion of the assigned task, the Ad Hoc or Special
Committee will be dissolved.
The Chairperson and Vice Chairperson of Special and Ad Hoc
Committees shall be appointed by the Chairperson of the appointing authority.
Special or Ad Hoc Committees shall meet at the call of its
Chairperson.
M. Motion to Refer to a Standinc Committee. Any Director at a Board
meeting may move to have a policy or any other activity affecting the District, or any one
of the member Agencies, referred to a Standing Committee for study and report. This
motion shall be a privileged motion, and when duly seconded, discussion thereof shall
be limited to Directors only. Said motion shall receive an affirmative vote of a majority
of the Directors for adoption.
Section 2: Procedure for Consideration of Demands for Corrective Action.
A. Reauirement of Written Demand. Prior to any person commencing
a judicial action for injunction or mandamus to declare any action taken by the Board
void because of failure to observe Brown Act requirements, such person must first
serve upon the Board Secretary a written demand describing the alleged violation and
demanding corrective action. Such demand must be served upon the Board Secretary
within thirty (30) days of the complained of action. Failure to serve any such demand
within this thirty (30) day period shall result in the loss of any right to challenge any
action to have been taken in violation of Sections 54953, 54954.2, or 54956 of the
California Government Code.
B. Consideration of Corrective Action. Upon receipt of such a
demand, consideration of the demand shall immediately be placed on the Agenda for
the next meeting of the Board of Directors. If the demand is received less than seventy-
two (72) hours prior to the time set for the next meeting, the Board may determine that
the notice constitutes the initiation of litigation, and that the need to take action on the
W585-TLWtpiD-21127/01:#143852 10
Book Page 24
threatened litigation arose subsequent to the posting of the Agenda, and may consider it
at that meeting pursuant to Section 1(J) above. A description of any item so placed on
the Agenda shall include both consideration of the demand, and the possibility of
corrective action by the Board.
In considering such demands, the Board shall first determine, by motion, whether
corrective action should be taken. If no motion to take corrective action is carried, the
Board Secretary shall inform the demanding party in writing of the Board's decision not
to cure or correct the challenged action.
C. Implementing Corrective Action. If a motion to take corrective
action passes, the Chairperson may entertain a motion implementing corrective action.
Any motion implementing corrective action shall address the concerns raised in the
consideration of corrective action. The motion implementing corrective action may
include a motion to rescind prior action taken, as appropriate. Passage of a motion to
rescind invalidates prior action only as of the time of the passage of the motion, and not
from the date of the initial action. A motion implementing corrective action resulting
from a written demand is out-of-order if the action complained of (a) was in connection
with the sale or issuance of notes, bonds, or other evidences of indebtedness, or any
contract, agreement, or incident thereto; or(b) gave rise to a contractual obligation upon
which a party has, in good faith, detrimentally relied. In any event, the Board shall notify
the party making the demand in writing of its decision to take corrective action, and shall
describe any corrective action taken. This notice shall be given to the demanding party
as soon as possible after the meeting, but in no event more than thirty (30) days after
receipt of the demand.
Section 3: Resolution No. OCSD 98-2 is hereby repealed.
Section 4: This Resolution shall become effective upon adoption.
PASSED AND ADOPTED at a regular meeting held November 28, 2001.
Chair
ATTEST:
Board Secretary
WSBS-TLW:p7:62:11127101:#143852 11
TABLE 1
BOARD PROCEDURES AND ORGANIZATION
SUMMARY OF MOTIONS
o/ See ond
A. PRIVILEGED MOTIONS
Motion R aired Debatable Amendable Vote Re erred Pu e
Adjourn Yes No No Majority To end the naxting
To Take a Yes No No Majority To interrupt a
Recess meeting for a short
time or to provide an
intermission
Raise a No No No Now To obtain action
Question of immediately man
Privil a enc
B. MAIN MOTION AND RELATED
SUBSIDIARY MOTIONS
Kind o/ Second VoteReluked
Modon Remaired Debatable Amendable p se
Main Motion Yes Yes Yes Majority To introduce new
business
Amend Main Yes Yes Yes Majority To modify or alter
Motion a motion
Substitute Yes Yes Yes Majority To replace the main
Motion notion entirely
Previous Yes No No Majority To close debate
Question on the main or
amended motion
immediately
Continue to a Yes Yes Yes Majority To defer action
Certain Time
To Table Yes No No Majority To discontinue
consideration until
brought back by
vote of the Board
Take a Motion Yes No No Majority To bring before the
from the Table group a motion
previously tabled
wSdS-TLW:aI:t>2:11/27101:a1e3852 12
Book Page 26
Limit or Yes No Yes Majority To limit or extend
Extend Limits limits of debate
of Debate
Refer toa Yes Yes Ycs Majority To place business
Committee in hands of a
Committee
Withdraw No No No None To withdrew
Motion motion before
it is voted on
Reconsider Yes Yes No Majority. To secure a new
Most be by a vote on a motion
Director who previously voted
voted for the upon
prevailing
side on the
original
motion
C. INCIDENTAL RULES
NON-RANKING
Kfrrd of Second Vine Required
Mod" Required Debatable Amendabk Purpose
Request to Yes No No Two-Thirds To facilitate
Suspend the - business
Rules ordinarily
contrary to the
riles of
the
organization
override Yes No No Majority To have
Order of the Board
Chair majority rule
on the order
Point of Order No No No None To enforce
the rules of
the
organization
WSaS-TLW:PI:D-2:1127101:#143852 13
Book Page 27
STEERING COMMITTEE Meeting Date To ad.of Dir.
i/23io2
AGENDA REPORT I ity Nuygber item Number
Orange County Sanitation District FS
FROM: Blake P. Anderson, General Manager
Originator: Jean Tappan, Committee Secretary
SUBJECT: February Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for review by the Working
Committees in February.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in February:
OMTS Committee: 1. Consider Naval Architect Recommendation
2. Consider Local Limits Ordinance
3. Update on Ocean Discharge Issues
4. Consider Consulting Services Agreement for O&M Manual
and Standard Operating Procedures Assessment
5. Consider Professional Services Agreement for Plant 2 Circular
Clarifier Drive Replacement
PDC Committee: 1. Approve Closeout Agreement and Notice of Completion for
SP200041, Fuzzy Filter Pipe Modifications
2. Ratify Change Order 1, Approve Closeout Agreement and
Notice of Completion for SP19990022, Tenant Improvements
to Fleet Services
3. Ratify Change Order 1 and approve a Budget Amendment for
SP200029, Junction Structure Upgrade at Bitter Point Pump
Station
4. Approve Addendum 1 to Professional Services Agreement for
Job J-40-8, Strategic Plan Update
5. Approve Addendum 10 to Professional Services Agreement
for Job J-42, Plant Reinvention/Automation Project
6. Approve Addendum 6 to Professional Services Agreement for
Job P1-37, Primary Clarifiers 16-31 and Related Facilities
7. Approve Plans and Specifications and Award Construction
Contract for Job J-39, Investigation and Repair of Ocean
Ouffall
Book Page 29
8. Approve Plans and Specifications for Job 132-84, Landscape
and Irrigation at Plant 2
9. Approve Budget Amendment and Addendum 4 to Professional
Services Agreement for Job 1-2-4, Bushard Trunk Sewer
Rehabilitation
FAHR Committee: 1. Consider 2001-02 Mid-year Financial Report
2. Consider Quarterly Investment Management Report
3. Approve Preliminary Sewer Service User Fees for 2002-03
and Public Notice
4. Consider HR Policies Update
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: I
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
jt
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Page 2
Book Page 30
STEERING COMMITTEE nemgoa� roso.arar.
AGENDA REPORT ta3ioz
RPjn N m Im N mbar
Orange County San tat on Distract Sf
FROM: Blake P. Anderson, General Manager
Originator: Jean Tappan, Committee Secretary
SUBJECT: January Agenda Items for Consideration by the Board
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for consideration by the Board
at its January 23, 2002 meeting.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Board in January:
5. Nomination and Election of Vice Chair
10. a. Approve a second time extension of six months for Cooperative Projects
Program Contract No. CP-0020 with the City of Seal Beach
b. Hovnanian Annexation
c. Reimbursement Agreement with OCFCD re Newland Street Interceptor
Sewer
13. Actions from the FAHR Committee
d. Adopt Resolution OCSD 02-02, re Policies and Procedures for District's
Records Management Program, Records Retention, and Destruction of
Obsolete Records, and Repealing Resolution No. OCSD 00-26.
14. Ratify General Manager's emergency purchasing authority re Emergency Repair
of Low Pressure Digester Gas Holder Tank at Plant 2 in an amount not to exceed
$330,000.
15. Authorize General Manager to prepare draft legislation to expand the agency's
charter to include permissive language authorizing the diversion and
management of dry weather urban runoff flows and to pursue legislation through
the California Legislature.
16. Actions from GW RS Cooperative Committee
c. (1) CEQA findings re minor changes or additions to the EIR/EIS for the
GWRS project
(2) Approve Addendum No. 2 to the EIR/EIS prepared by Environmental
Science Associates
Book Page 31
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CECA FINDINGS
Not a project.
ATTACHMENTS
NA
jt
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Renfee: 82090
Page 2
Book Page 32
Orange County Sanitation District
(714) 962-2411
www.ocsd.com
mailing address:
P.O. Box 8127
Fountain Valley, California
92728-8127
street address:
10844 His Avenue
Fountain Valley, California
92708-7018
Published on recycled paper