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HomeMy WebLinkAbout2001-11 FILED IN THE OFFICE OF THE SECRETARY DRAFT ORANGE COUNTY RANITATION DISTRICT JAN 23 2002 MINUTES OF STEERING COMMITTEE MEETING Wednesday, November 28, 2001 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, November 28, 2001 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum was not present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Peter Green,Vice Chair Don Hughes Pat McGuigan, Chairman, OMTS Committee Ryal Wheeler Shirley McCracken, Chairman, FAHR Committee Mark Biggers Randy Furman Directors Absent: Jan Vandersloot Norm Eckenrode, Chair Steve Anderson, PDC Committee STAFF PRESENT: Jim Silva, County Supervisor Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Greg Mathews, Assistant to the General Manager Gary Streed, Director of Finance Lisa Tomko, Director of Human Resources Jan Collins, Human Resources Analyst Chuck Winsor, Senior Engineer Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM Peter Green was appointed Chair pro tern in Chairman Norm Eckenrode's absence. (3) PUBLIC COMMENTS Ryal Wheeler spoke to the Committee about the Plant Tour program. Jan Vandersloot spoke on the positive things the District is doing but questioned accepting sewage from outside the District's boundaries. He felt that additional CEQA analysis is required. Blake Anderson, General Manager, responded to Mr. Vandersloot's concern by explaining past and present practices of accepting sewage from areas that naturally drain to our service area, as well as other agencies accepting Orange County flows that drain into their service areas. Minutes of the Steering Committee Page 2 November 28, 2001 (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the October 24, 2001 Steering Committee meeting were reviewed and will be reconsidered at the January 23,2002 meeting. (5) REPORT OF THE COMMITTEE CHAIR Chair pro tem Green reported on the CASA conference in January and that there would be no Steering Committee meeting in December because of a conflict with the League of Cities annual conference. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported on the following items: A. Legislative Affairs Issues for 2002 were discussed. There are several Sacramento and Washington, DC, initiatives that could impact the District. Staff will confer with the Steering Committee to help develop effective responses. Eric Saperstein has been retained for the last three years to follow Washington, DC, activities and will continue to do so. Scott Baugh has been hired to consult on a wide range of issues in California. The District will need to be more active in Sacramento and will turn to our electeds on our Board for securing additional support in both California and Washington. Staff will continue to work with CASA and AMSA on the various technical and legislative committees that have served us so well in the past. B. Status of Agreement with SAW PA re SARI Improvements in the vicinity of Yorba Linda:The General Manager reported that the Joint Management Committee continues to meet to discuss the issues. Staff from both agencies met today, November 28,on the MOU and it now appears that we are 90% in agreement. Staff anticipates an agreement will be ready for Board approval in January. A Supplemental EIR may be required on any new alternatives that are beyond the scope and intent of the originally studied four alternatives. C. On-going countywide discussions regarding stormwater and dry weather runoff:The General Manager reported on the countywide discussions regarding stornwater and dry weather runoff. The county,cities and special districts will be meeting soon to discuss the technical solutions and institutional arrangements that can most effectively address polluted runoff. IRW D and Santa Margarita Water District have received changes in their charters to handle urban runoff. OCSD would like to mimic this authority and to get sponsors in place. The members of the Steering Committee expressed agreement with this action. D. Update on Compensation and Classification Study: Jan Collins provided a briefing on the results of the study. They also discussed the approach the consultant used in general terms. Nine agencies and four cities were contacted for the compensation portion of the study. The consultant is recommending that the District use 75% as the Minutes of the Steering Committee Page 3 November 28, 2001 benchmark for salaries to ensure getting and retaining the best qualified people. The final report will be presented to the FAHR Committee and the Board in January. When approved by the Board, Meet and Confer sessions will be held with the labor groups. E. Security Issues: Greg Mathews asked that the full report be delayed because Director Silva had asked for this information and he was not present. It will be discussed at the January Steering Committee meeting. Mr. Mathews provided a brief update on changes in the District's facility security policies and procedures. F. Consider Moving FAHR Committee meeting from December 12 to January 9: The Steering Committee decided to cancel the regular December 12 meeting and reschedule it for January 9, 2002 to allow staff time to finalize recommendations on the Compensation and Classification Study,and to relieve the presently compressed December meeting schedule. G. Strategic Goals for 2002-03: The approach for establishing the Strategic Goals for the agency for fiscal year 2002-03 were discussed. Staff and members of the Steering Committee will meet in special meetings to help refine the goals and tasks for the coming years budget preparation. H. ICOR Composting Facility: Staff updated the members regarding the progress on the [CDR Composting Facility due diligence. It is taking longer than staff had anticipated and,for this reason, staff recommended that the monthly"lost opportunity fee" paid to the [CDR Company be extended by three months,not the one month stated in the agenda report to the Board. I. Miscellaneous Items: Natural gas prices have fallen to the point where the 2001-02 budget will experience an approximately$1.7 million savings. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported on recent events pertaining to the Crow Winthrop (CW) lawsuits.As a result of the request for dismissal by CW, there is no need for a closed session later in this meeting as indicated on the agenda. (8) DISCUSSION ITEMS (Items A-C) A. Sewer Service and Connection Agreement between OCSD, IRWD, CA State Parks and Laguna Beach Unified School District, for providing sewer service to the area surround El Morro School, including Crystal Cove State Park headquarters and El Morro Mobile Home Park owned by CA State Parks. Staff reported on the proposed sewer service and connection agreement between OCSD, IRWD, CA State Parks and Laguna Beach Unified School District,for providing sewer service to the area surrounding El Morro School, including Crystal Cove State Park Headquarters and El Morro Mobile Home Park owned by CA State Parks. There are policies in place that allow these types of agreements. Staff will be providing the committee with more detailed cost information and who will pay for the various alternatives before deciding whether to provide sewer service at a future meeting. B. The agenda items scheduled to be presented to the Working Committees in December were reviewed. The items for FAHR will be moved to January. Minutes of the Steering Committee Page 4 November 28, 2001 C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for January 23, 2002 at 5 p.m. The next Board Meeting is scheduled for December 19, 2001 at 7 p.m. (13) CLOSED SESSION The closed session indicated on the agenda was not held. (14) ADJOURNMENT The Chair pro tem declared the meeting adjourned at 6:46 p.m. �Sybmitted by:'. e n Tappan St ering Committee Secretary Gwy Welapv,W�Sha�p WIm,Vee101vbN1f2B0f GC Mixlec0oc STATE OF CALIFORNIA ) ) SS. COUNTYOFORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, November 28,2001,was duly posted for public inspection in the main lobby of the District's offices on Wednesday, November 21, 2001. IN WITNESS WHEREOF, I have hereunto set my hand this 28th day of November 2001. 96�� -//o �� Penny Kyle, S#Jretary of the and of Directors of Orange County Sanitation 'ct Posted: r�� , 2001, p.m. By: Signature wpEOOgm4trmnm�pwlM1p.M1n tORANGE COUNTY SANITATION DISTRICT phone: V 141962-2411 is.: (714)962d355 ..—d.mm maffl,a44reaa; eo. Va.9127 NOTICE OF MEETING Pountem Valley.G 92728-8127 OF THE .er..t.ddess: STEERING COMMITTEE 10844 eIla Aweaus Fountain Valley.CA 92108-7018 ORANGE COUNTY SANITATION DISTRICT Memher a°`n`"` WEDNESDAY, NOVEMBER 28, 2001 - 5 P.M. • Ms. Anahaim DISTRICT'S ADMINISTRATIVE OFFICE Brea Buena Parr: 10844 ELLIS AVENUE udvsn Valley ss I FOUNTAIN VALLEY, CALIFORNIA 92708 Fullerton Garden Grove HunVdgtdn Beach Irvine e Habra Le Palma A regular meeting of the Steering Committee of the Board of Directors of Los Alamitos Nowe.Beach Orange County Sanitation District will be held at the above location, date and ''doge time. %candy Sense and &.I Beach Stanton tuavn Vila Park Yo .Linda Counts .f orange D.niury Districts Gaza Mesa Midway City Wst.r Districts Irvine Ranch T mamtam world class leade edue m wastewater and water resource managemen0. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, November 28, 2001 STEERING COMMITTEE DARK Board Meeting, December 19, 2001* Wednesday, January 23, 2002 Wednesday, February 27, 2002 Wednesday, March 27, 2002 Wednesday, April 24, 2002 Wednesday, May 22, 2002 Wednesday, June 27, 2002 Wednesday, July 17, 2002* Wednesday, August 28, 2002 Wednesday, September 25, 2002 Wednesday, October23, 2002 *Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: November 28, 2001 Meeting Time: 5 p.m. Meeting Adjourned: Committee Members North Eckenrode, Chair Peter Green, Vice Chair Steve Anderson, Chair, PDC Committee Pat McGuigan, Chair, OMTS Committee Shirley McCracken, Chair, FAHR Committee Jim Silva, Supervisor Others Thomas L.Woodruff, General Counsel Don Hughes Staff Present Blake P.Anderson, General Manager................................. Bob Ghirelli, Director of Technical Services........................ David Ludwin, Director of Engineering ................................ Patrick Miles, Director of Information Technology............... Robert Ooten, Director of Operations& Maintenance......... Gary Streed, Director of Finance......................................... Lisa Tomko, Director of Human Resources........................ Greg Mathews,Assistant to the General Manager............. Lisa Murphy, Communications Manager............................. Jean Tappan, Secretary....................................................... c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, NOVEMBER 28, 2001 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Once not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). `4 -2- November 28,.2001 Agenda __ (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the October 24, 2001 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Legislative Affairs Issues for 2001 B. Status of Agreement with SAW PA re SARI Improvements in the vicinity of Yorba Linda C. On-going county-wide discussions regarding stormwater and dry weather runoff (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-C) A. Sewer Service and Connection Agreement between OCSD, IRW D, State Parks and Laguna Beach Unified School District,for providing sewer service to the area surrounding El Moro School, including Crystal Cove State Park headquarters and El Moro Mobil Home Park owned by CA State Parks (David Ludwin) B. Review Agenda Items scheduled to be presented to Committees in December (Information item only) C. Review and consideration of Agenda Items for Board of Directors Meeting of November 28, 2001 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The Steering Committee will not meet in December because of the conflict with the League of Cities annual meeting. The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, January 23, 2002. ` -3- November 28, 2001 Agenda The next Board Meeting is scheduled for 7 p.m., Wednesday, December 19, 2001. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session: 1) Confer with General Counsel re Crow Winthrop Development Limited Partnership v. Orange County Sanitation District, at al., Case No. OOCCO2012 (Government Code Section 54956.9). 2) Confer with General Counsel re Crow Winthrop Development Limited Partnership v. Orange County Sanitation District, at al., Case No. 01 CC11349 (Government Code Section 54956.9). B. Reconvene in regular session C. Consideration of action, if any, on matters considered In closed session. (14) ADJOURNMENT jt 09WROTAWOENDAIRTEERING COMMr EMMON111001 AGENDA MEETINO CALENDARAND ROLL CALL aNEET.DOC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Norm Eckenrode (714)993-8261 (Placentia City Hall) Secretary: Jean Tappan (714)593.7101 (714)962-0356(Fax) E-mail: Itaopa n(ZDocsd.corn i i DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, October 24, 2001 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, October 24, 2001 at 5 p.m., in the Districts Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L.Woodruff, General Counsel Norm Eckenrode, Chair Don Hughes Peter Green,Vice Chair Ryal Wheeler Pat McGuigan, Chairman, OMITS Committee Doug Korthof Steve Anderson, PDC Committee Jim Hinch Shirley McCracken, Chairman, FAHR Committee Jim Silva, County Supervisor STAFF PRESENT: Blake Anderson, General Manager Directors Absent: Greg Mathews,Assistant to the General None Manager Mike Moore, ECM Manager Lisa Murphy, Communications Manager Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the September 26, 2001 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode reported on the NW RI Urban Watershed Conference that he attended last week in Costa Mesa. He also reminded the Directors of the Workshop scheduled for Minutes of the Steering Committee Page 2 October 24, 2001 ' Saturday, November 3 between 8 and 11 on issues relating to the ocean discharge permit application. He encouraged the Directors to invite their fellow council members. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported that he would be presenting a recommendation to the FAHR Committee and the Board in November to re-establish an early retirement incentive that will add two years of service credit for employees retiring through March 31, 2002. This program has been offered in five of the last six years:the only difference is that certain positions may be backfilled In accordance with the Five-year Staffing Plan. Mr.Anderson discussed the Regional Board's proposed Water Discharge Requirements for local sewer systems. This program is based on the federal CMOM regulations that remain under review by EPA, and address the operations of local sewer systems that feed regional systems like OCSD. OCSD may be asked to take on training, outreach, reporting, data management,standards development, and other service area-wide coordinating administrative tasks. We will not have operational and maintenance responsibilities. There will be a workshop on December 7 to discuss the proposed regulations with adoption by the Regional Board scheduled for February or March. Director McGuigan requested that Flexibility be a major component. The Directors were reminded of the OCSD Cooperative Projects program that provides 50%funding toward city projects that improve the sewer systems in our service area. Staff will continue to monitor the program. The Regional Board is nearing completion on the third stormwater permit issued to the County and the cities. The issues are whether to control discharges as they enter the storm drain system or as they leave storm drain systems and into receiving water,and whether mitigation must be done parcel-by-parcel or regionally. Dry weather runoff diversions will be continued. This permit was originally scheduled for adoption on December 7, but it has been delayed. Staff will continue to monitor this program as well. The second meeting of the SARI Relocation Joint Management Committee occurred on October 23. Three members from each of the boards of OCSD and SAWPA plus staff worked out a 50:50 cost- sharing formula for engineering costs necessary to reevaluate the alternatives for protecting the portion of the line in the Santa Ana River. The interim Improvements are expected to be complete by the target date of December 1. It was suggested that a feasibility report be prepared on the impacts of returning the line to SAWPA. Lisa Murphy, Communications Manager, reported that 3100 copies of the SARI News, a newsletter on the project,were mailed to residents and businesses in Anaheim Hills and Yorba Linda. The dates for the County-wide Leadership Symposium has been set for January 13-15, 2002 at the UCLA Conference Center at Lake Arrowhead. This retreat, entitled 'Leading Our Communities: Being the Change We Seek;will be offered to electeds on regional authorities,the League of California Cities-Orange County executive committee and the Board of Supervisors. It will provide tools and principles that can be applied to issues facing the county, rather than focusing on the particular issues. Twenty staff members participated in the fourth annual tabletop emergency response training exercise today as a tune-up on dealing with high flows that could occur this winter. The results were encouraging and it went well. Deficiencies will be corrected as soon as possible. i Minutes of the Steering Committee Page 3 October 24, 2001 In November, the OMTS will review the due diligence report on the ICOR facility,a Class A biosolids operation. Action will be required by the OMTS Committee in December. The major issue is marketability of the product. The committee suggested review by the FAHR Committee, as this is a major expenditure. - (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that the November 19 date for the Crow Winthrop trial is going forward. The first Item listed in Closed Session has been settled and will be removed. Another case involving defective parts was also settled. (8) DISCUSSION ITEMS (Items A-B) A. Proposed Policy re Communications Disclosures on GW RS Mr. Woodruff reported that the resolution on the Steering Committee and Board agendas was prepared by Counsel to include a twelve-month time line as indicated in the meeting minutes. However, the resolution approved by the Orange County Water District did not Include the twelve-month time line. A revised resolution was presented to the directors for review omitting the time line. Director McCracken asked that the resolution be revised to address communications specifically about the projects. Motion: Moved, seconded and duly carried to recommend that the Board approve a resolution establishing a policy and procedure for disclosure of contacts or communications with the following revision to Section 1: "That the Joint Cooperative Committee Members involved with the approval of contracts for the Groundwater Replenishment System shall publicly disclose any communications, including name and date,that they have had with any prospective consultant, supplier, or contractor pertaining to the project under consideration, to the Joint Cooperative Committee prior to voting on an Item involving said consultant, supplier,or contractor." B. The Agenda Items scheduled to be reviewed by the Board's working committees in November were reviewed. (9) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY At Chairman Eckenrode request, Director Jim Silva will take the lead on Board Agenda Item 16, Revisions to Reservists Leave policy. Director Silva has a son and daughter currently serving in the military. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. .r Minutes of the Steering Committee )' Page 4 October 24, 2001 ° (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS Director McCracken asked that the Directors be polled again during tonight's Board meeting to see whether there will be a quorum at the December 19 Board meeting, and if not to consider rescheduling it. Three of the Steering Committee members will be attending the annual conference of the League of California Cities, which was rescheduled from October. The next Steering Committee meeting is scheduled for November 28, 2001 at 5 p.m. The next Board Meeting is scheduled for November 28, 2001 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:18 p.m. in Closed Session, pursuant to Section 54957, to discuss new security measures for District facilities and the General Manager's Annual Performance Evaluation and Compensation. Minutes of the Closed Session are on file with the Board Secretary. The minutes of the Joint Board will report on the actions when they are approved. At 6:55 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. Submitted b J960 Tappan Zr ring Committee Secretary G:wq.WSWVMe451eePoq Gomm MeOWIIG U0240I SG WWOS. o P STEERING COMMITTEE Meeting Date To ad.of Dir. 11/28/01 AGENDA REPORT I NumberItem Number _ ,ca. Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator. Chuck Winsor, Engineering Supervisor SUBJECT: SEWER SERVICE AND CONNECTION AGREEMENT WITH IRVINE RANCH WATER DISTRICT, LAGUNA BEACH UNIFIED SCHOOL DISTRICT AND STATE OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION GENERAL MANAGER'S RECOMMENDATION Approve sewer service and connection agreement with Irvine Ranch Water District and the State of California Department of Parks and Recreation for connection of El Morro Elementary School and various facilities from a portion of Crystal Cove State Park that are currently outside of the Orange County Sanitation District boundaries in a form approved by General Counsel. SUMMARY Orange County Sanitation District(OCSD)staff had a meeting with Irvine Ranch Water District(IRWD), Laguna Beach Unified School District(LBUSD) and the State of California Department of Parks and Recreation (State Parks) on October 8, 2001 to determine ways to provide sanitary sewer service for El Morro Elementary School and a portion of Crystal Cove State Park that are currently on septic tanks, and which facilities are outside of the OCSD boundaries near Pacific Coast Highway, north of Laguna Beach. The major discussion points were as follows: • The San Diego Regional Water Quality Control Board will not allow these facilities to remain on septic tanks. • A sewer service agreement similar to what is provided to the Naval Weapons Station Seal Beach appears to be most the desirable approach due to time and expense considerations. • Annexation by IRWD and OCSD is not preferred. It would involve Orange County Local Agency Formation Commission (LAFCO)and is considered very time consuming (several months), and very expensive up front, because of the large acreage potentially involved. • Sewer service by the City of Laguna Beach is not considered viable, because of the very long distances involved and other jurisdictional issues. • IRWD has verbally agreed to operate and maintain a local sewage pump station to serve these facilities, and to operate as a local sewering agency to OCSD. • In the mid-1980s, the Board of Directors passed a resolution limiting the"sphere of influence'of the OCSD boundaries in an attempt to control the potential growth and consequent increase in sewage flow for the OCSD sewer shed basin. • The Board of Directors has from time-to-time allowed service to small areas outside the OCSD boundaries, such as the small development of 17 homes in the City of La Habra Heights in the County of Los Angeles. PROJECT/CONTRACT COST SUMMARY No cost to OCSD. Page 1 BUDGET IMPACT ❑ This item has been budgeted. (Line item ) ❑ This item has been budgeted, but there are Insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION The portion of Crystal Cove State Park that is outside of the current Orange County Sanitation District (OCSD) boundaries is a substantial amount of acreage. Only a portion of that acreage will have facilities built that produce sewage flow. Normal annexation acreage fees for the former Revenue Area 5 portion of OCSD territory is $4,084.00 per acre. The total annexation acreage fees could exceed $I Million Dollars depending upon the proposed number of total acres, if the area were to annex. Neither the California Department of Parks and Recreation (State Parks) nor the school district is willing to pay that kind of money up front at this time. The proposed sewer service and connection agreement could be structured to pay yearly or any other agreed upon schedule for sewer service fees commensurate with the total sewage flow delivered to OCSD. ALTERNATIVES All are listed under Summary. The others are not considered viable. CEQA FINDINGS NIA ATTACHMENTS 1. Map of Proposed Sewer System Facilities 2. Minutes of October 8, 2001 Meeting CW,.jak G9ntglobaMBenda Dmft ReKdMSteenng C=mittee'Semr Sendw IRWD LBUSD AR 112801.doc Page 2 tit mZ i 1 .p� Al ��r}. 1s,�.'i ��j ♦ i�,�r���i`�,i fin' '� �,.. U ,..:, I ' r mNo12 A �. oz F !� d _ } MEMORANDUM To: Chuck Winsor, OCSD JN 10-101069 Norma Shelton, LBUSD Connie Saida, LBUSD John Deykes, Fuscoe Engineering Pat Fuscoe, Fuscoe Engineering David Ferguson, IRWD AI Dyson, IRWD Bruce Unger, Dean Unger, AIA Lee Roberts, DGS Mike Tope, California State Parks Lary Gallery, RBF Consulting Mary Hambel, RBF Consulting From: Brent E. Caldwell, P.E., P.L.S., MS 200 Date: October 15, 2001 Subject: Sewer Service to El Moro There was a meeting on October8,2001,at Orange County Sanitation District(OCSD)to discuss sewering alternatives for El Moro Elementary School and a portion of Crystal Cove State Park(El Morro). The major points are listed below for your use. • Those in attendance were: Brent Caldwell, RBF Consulting - Land Development Chuck Winsor, OCSD-Engineering Dept. Norma Shelton, LBUSD-Asst. Supt. Bus. Connie Belda, LBUSD-Dir. Facilities John Deykes, Fuscoe Engineering Pat Fuscoe, Fuscoe Engineering David Ferguson, IRWD Al Dyson, IRWD • The goal of the meeting was to determine who would provide'retail"sewer service to El Moro. Because OCSD has facilities in PCH, it seemed logical to approach them first and deal with them directly even though they are a"wholesale' and not a 'retail'agency. • After some discussion, it became apparent that OCSD would not provide 'retail" sewer service to El Morro. IRWD would be the local agency to provide sewer service to El Moro. • There are two (2) major issues that now have to be addressed. The first is how to the property is identified and included in service areas for both IRWD and OCSD. The second issue revolves around the facilities that would required to provide the service; what the timing of the facilities is and who would own and maintain them. • There are two ways to include the El Morro area in the service areas for OCSD and IRWD. The first is annexation and would require LAFCO action as well as action by OCSD and IRWD boards to approve the annexation. The second method would be by a Service Agreement. This allows the agency to provide service without formal annexation. This method is preferred since it will likely take less time and involve fewer people. Both OCSD(Chuck) and IRWD(Dave)were going to check informally with their respective legal counsels to see if there were any problems with this idea. Both methods would require OCSD and IRWD board action and the payment of fees. The amount of the fees needs to be verified by both agencies. • There are several ways to provide sewer service to El Morro. Because of LBSUD's desire to have El Morro Elementary sewer service in place by September2002,they will likely be the lead for establishing service. The current plan is to have a lift station near PCH in front of the school to lift the sewage via a force main to the existing sewer in PCH near the Irvine Companies Crystal Cove development. Crystal Cover State Park would likely have another lift station within the park near El Morro Creek and a couple of minor injector pumps for the lifeguard station and comfort stations on the beach. IRWD does not like to maintain lift stations that serve one or two users and indicated that they would prefer not to maintain these lift stations. After some discussion,IRWD indicated they might consider owning and maintaining the lift station near the school if it was built to their standards and if appropriate fees were established. Further discussions are necessary to finalize these details and would likely be part of the agreements related to annexation or a service agreement. • RBF Consulting will prepare an exhibit that can be used to describe the properties and facilities discussed at the meeting. Should you have any comments, corrections or additions to these minutes, please forward them to Brent Caldwell at bcaldwellArbf.com or via fax at(949)472.8122. (BEC:sII:H:Walatl0101009%dminWinulestl0.8.2001 SewerSvcEUoa OCSD.wpd) STEERING COMMITTEE MeedngDate To ad.ofoo-. 112801 AGENDA REPORT IItef.Number Item Number Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: December Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in December. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in December: OMTS Committee: 1. Consider a Professional Services Agreement re Activated Sludge Aeration Basin Selector Study, Project SP-74 2. Actions re ICOR compost site 3. Ocean Discharge Issues Update 4. Report on Belt Press Research Retrofit Equipment 5. Regional Water Quality Control Board's New Wastewater Discharge Requirements for Sanitary Sewers PDC Committee: 1. Ratify Change Order No. 6 to Job No. P1-46-2, Chemical Facility Modifications and Job No. J-53, Chemical Flow Pacing for Primary Effluent 2. Ratify Change Order No. 1 to Contract No. P-137, Primary Clarifiers 16-31 and Related Facilities 3. Approve Addendum No. 2 to the Professional Services Agreement for Contract No. 3-52, Rehabilitation of the Westside Pump Station 4. Approve Addendum No. 1 to the Professional Services Agreement for Job No. P1-76, Trickling Filter Rehabilitation and New Clarifiers 5. Authorize negotiations for Joint Project with Coast Community College District re Contract No. 5-50, Replacement of Rocky Point Pump Station. FAHR Committee: 1. Purchases Approved by the General Manager 2. 2002-03 Budget Assumptions 3. Report on Quarterly Investment Management Program 4. Consideration of Compensation and Classification Study and Recommendations PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt G*O dt.V, d.Y IBM,Cw .O.ebnwl Of P fw next monM-.1d. PMsed: WOMB Page 2 STEERING COMMITTEE Meeting Date Toftof Dlr. u/ze/at AGENDA REPORT Rep Number I Item Number a Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: November Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its November 28 meeting. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Board in November: 1. Proposed Annexation No. OCSD-21 Marinescu Annexation 2. Second time extension for City of Cypress Cooperative Projects Program 3. Sewer Service and Connection Agreement with City of La Mirada and Centex Homes 4. Actions from OMTS Committee 5. Actions from PDC Committee 6. Actions from FAHR Committee 7. Actions from GW RS Cooperative Committee 8. Adopt Ordinance providing for early retirement incentive program 9. Adopt Ordinance establishing requirements for presentation of claims or demands for payment PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt GA,,aNbaen0a�temna C—tlaaWWoA112Wl LIM of Ma lu Nov ewro-acex Rov,fa: fl2M8 Page 2