HomeMy WebLinkAbout2001-10 DRAFT
MINUTES OF STEERING COMMITTEE ML'E fR�Gie: o
Wednesday, October24, 2001 NOV yn8 2001
A meeting of the Steering Committee of the Orange County Sanitation District s / K
held on Wednesday, October 24, 2001 at 5 p.m., in the District's Administrativ
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRE ENT:
Directors Present: Thomas L. Woodruff, General Counsel
Norm Eckenrode, Chair Don Hughes
Peter Green,Vice Chair Ryal Wheeler
Pat McGuigan, Chairman, OMITS Committee Doug Korthof
Steve Anderson, PDC Committee Jim Hinch
Shirley McCracken, Chairman, FAHR Committee
Jim Silva, County Supervisor STAFF PRESENT:
Blake Anderson, General Manager
Directors Absent: Greg Mathews, Assistant to the General
None Manager
Mike Moore, ECM Manager
Lisa Murphy, Communications Manager
Jean Tappan, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the September 26, 2001 Steering Committee meeting were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Norm Eckenrode reported on the NWRI Urban Watershed Conference that he
attended last week in Costa Mesa. He also reminded the Directors of the Workshop scheduled for
Minutes of the Steering Committee
Page 2
October 24,2001
Saturday, November 3 between 8 and 11 on issues relating to the ocean discharge permit
application. He encouraged the Directors to invite their fellow council members.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported that he would be presenting a recommendation to the
FAHR Committee and the Board in November to re-establish an early retirement incentive that will
add two years of service credit for employees retiring through March 31, 2002. This program has
been offered in five of the last six years; the only difference is that certain positions may be backfilled
in accordance with the Five-year Staffing Plan.
Mr.Anderson discussed the Regional Board's proposed Water Discharge Requirements for local
sewer systems. This program is based on the federal CMOM regulations that remain under review
by EPA, and address the operations of local sewer systems that feed regional systems like OCSD.
OCSD may be asked to take on training, outreach, reporting, data management, standards
development, and other service area-wide coordinating administrative tasks. We will not have
operational and maintenance responsibilities. There will be a workshop on December 7 to discuss
the proposed regulations with adoption by the Regional Board scheduled for February or March.
Director McGuigan requested that flexibility be a major component. The Directors were reminded of
the OCSD Cooperative Projects program that provides 50%funding toward city projects that improve
the sewer systems in our service area. Staff will continue to monitor the program.
The Regional Board is nearing completion on the third stormwater permit issued to the County and
the cities. The issues are whether to control discharges as they enter the storm drain system or as
they leave storm drain systems and into receiving water,and whether mitigation must be done
parcel-by-parcel or regionally. Dry weather runoff diversions will be continued. This permit was
originally scheduled for adoption on December 7, but it has been delayed. Staff will continue to
monitor this program as well.
The second meeting of the SARI Relocation Joint Management Committee occurred on October 23.
Three members from each of the boards of OCSD and SAW PA plus staff worked out a 50:50 cost-
sharing formula for engineering costs necessary to reevaluate the alternatives for protecting the
portion of the line in the Santa Ana River. The interim improvements are expected to be complete by
the target date of December 1. It was suggested that a feasibility report be prepared on the impacts
of returning the line to SAW PA. Lisa Murphy, Communications Manager, reported that 3100 copies
of the SARI News, a newsletter on the project,were mailed to residents and businesses in Anaheim
Hills and Yorba Linda.
The dates for the County-wide Leadership Symposium has been set for January 13-15, 2002 at the
UCLA Conference Center at Lake Arrowhead. This retreat, entitled"Leading Our Communities:
Being the Change We Seek,"will be offered to electeds on regional authorities, the League of
California Cities-Orange County executive committee and the Board of Supervisors. It will provide
tools and principles that can be applied to issues facing the county, rather than focusing on the
particular issues.
Twenty staff members participated in the fourth annual tabletop emergency response training
exercise today as a tune-up on dealing with high flows that could occur this winter. The results were
encouraging and it went well. Deficiencies will be corrected as soon as possible.
Minutes of the Steering Committee
Page 3
October 24, 2001
In November, the OMITS will review the due diligence report on the ICOR facility, a Class A biosolids
operation. Action will be required by the OMITS Committee in December. The major Issue is
marketability of the product. The committee suggested review by the FAHR Committee, as this is a
major expenditure.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff reported that the November 19 date for the Crow Winthrop trial is
going forward. The first Item listed in Closed Session has been settled and will be removed. Another
case involving defective parts was also settled.
(8) DISCUSSION ITEMS (Items A-B)
A. Proposed Policy re Communications Disclosures on GW RS
Mr. Woodruff reported that the resolution on the Steering Committee and Board
agendas was prepared by Counsel to Include a twelve-month time line as indicated in
the meeting minutes. However,the resolution approved by the Orange County Water
District did not Include the twelve-month time line. A revised resolution was presented
to the directors for review omitting the time line. Director McCracken asked that the
resolution be revised to address communications specifically about the projects.
Motion: Moved, seconded and duly carried to recommend that the Board approve a
resolution establishing a policy and procedure for disclosure of contacts or
communications with the following revision to Section 1: "That the Joint Cooperative
Committee Members involved with the approval of contracts for the Groundwater
Replenishment System shall publicly disclose any communications, including name
and date, that they have had with any prospective consultant, supplier, or contractor
pertaining to the project under consideration, to the Joint Cooperative Committee
prior to voting on an Item involving said consultant, supplier, or contractor."
B. The Agenda Items scheduled to be reviewed by the Board's working committees in
November were reviewed.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
At Chairman Eckenrode request, Director Jim Silva will take the lead on Board Agenda Item 16,
Revisions to Reservists Leave policy. Director Silva has a son and daughter currently serving in the
military.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
Minutes of the Steering Committee
Page 4
October 24, 2001
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
Director McCracken asked that the Directors be polled again during tonight's Board meeting to see
whether there will be a quorum at the December 19 Board meeting, and if not to consider
rescheduling it. Three of the Steering Committee members will be attending the annual conference
of the League of California Cities,which was rescheduled from October.
The next Steering Committee meeting is scheduled for November 28, 2001 at 5 p.m.
The next Board Meeting is scheduled for November 28, 2001 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:18 p.m. in Closed Session, pursuant to Section 54957, to discuss
new security measures for District facilities and the General Manager's Annual Performance
Evaluation and Compensation. Minutes of the Closed Session are on file with the Board
Secretary. The minutes of the Joint Board will report on the actions when they are approved.
At 6:55 p.m., the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:55 p.m.
Submitted by:
J 'Tappan
t ring Committee Secretary
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STATE OF CALIFORNIA )
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COUNTYOFORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, October 24, 2001, was
duly posted for public inspection in the main lobby of the Districts offices on Thursday, October 18,
2001.
IN WITNESS WHEREOF, I have hereunto set my hand this 24th day of October, 2001.
/�'
Penny Kyle, Sdclretary of a Board of Directors of
Orange County Sanitatiorf District
Posted: D , 2001, 'DO �m.
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ORANGE COUNTY SANITATION DISTRICT
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STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, October24, 2001
Wednesday, November28, 2001
Wednesday, December 19, 2001*
Wednesday, January 23, 2002
Wednesday, February 27, 2002
Wednesday, March 27, 2002
Wednesday, April 24, 2002
Wednesday, May 22, 2002
Wednesday, June 27, 2002
Wednesday, July 17, 2002*
Wednesday, August 28, 2002
Wednesday, September25, 2002
Wednesday, October 23, 2002
*Tentatively rescheduled from regular fourth Wednesday.
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: October 24, 2001 Meeting Time: 5 p.m.
Meeting Adjourned:
Committee Members
Norm Eckenrode, Chair
Peter Green,Vice Chair
Steve Anderson, Chair, PDC Committee
Pat McGuigan, Chair, OMTS Committee
Shirley McCracken, Chair, FAHR Committee
Jim Silva,Supervisor
Others
Thomas L.Woodruff, General Counsel
Don Hughes
Staff Present
Blake P. Anderson, General Manager.................................
Bob Ghirelli, Director of Technical Services........................
David Ludwin, Director of Engineering................................
Patrick Miles, Director of Information Technology...............
Robert Ooten, Director of Operations& Maintenance.........
Gary Streed, Director of Finance.........................................
Lisa Tomko, Director of Human Resources ........................
Greg Mathews, Assistant to the General Manager.............
Lisa Murphy, Communications Manager.............................
Jean Tappan, Secretary.......................................................
c: Lenora Crane
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, OCTOBER 24, 2001 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
In accordance with the requirements of California Government Code Section 54954.2, this agenda has
been posted in the main lobby of the District's Administrative Once not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda item are available for public
inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item
or that there is a need to take immediate action which need came to the attention of the District
subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than
72 hours prior to the meeting date.
All current agendas and meeting minutes are also available via OCSD's
Internet site located at www.ocsd.com. Upon entering OCSD's web site,
please navigate to the Board of Directors section.
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to three
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
Book Page 1
-2- October 24,2001 Agenda
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the September 26,2001 Steering Committee meeting.
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
A. Early Retirement Incentive
(7) REPORT OF GENERAL COUNSEL
(8) DISCUSSION ITEMS (Items A-B)
A. Joint Cooperative Committee Members Communication with Prospective
Consultants and Suppliers (Blake Anderson)
B. Review Agenda Items scheduled to be presented to Committees in November
(Information item only)
(9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS W HICH A DIRECTOR MAY W ISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday, November 28, 2001.
The next Board Meeting is scheduled for 7 p.m., Wednesday, November 28, 2001.
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6,as noted.
Book Page 2
-3- October 24, 2001 Agenda
Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential
litigation; (c)employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Convene in closed session to confer with General Counsel re:
1. Anticipated Litigation. California Government Code Section 54956.9(c): One
(1) potential case.
2. Discussion of new security measures for District Facilities, pursuant to
Government Code Section 54957.
3. General Manager's Annual Performance Evaluation and Compensation
(Section 54957.6)
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
(14) ADJOURNMENT
jt
G:\WP.DTAWGENDALSTEERING C0MMrrTEFO1WCT10W1 AGENGA.MEMNGCA E DMMD RJLLCALL SHEUMC
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair. Norm Eckenrode (714)993-8261 (Placentia City Hall)
Secretary: Jean Tappan (714)593-7101
(714)962-0356(Fax)
E-mail: jtappanno.ocsd.Com
Book Page 3
DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, September 26, 2001
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, September 26,2001 at 5 p.m.,in the Districts Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Roy Moore, Director, Guest
Norm Eckenrode, Chair Thomas L. Woodruff, General Counsel
Peter Green,Vice Chair Don Hughes
Pat McGuigan, Chairman, OMTS Committee Doug Korthof
Steve Anderson, PDC Committee Don Schultz
Shirley McCracken, Chairman, FAHR Committee Denis Baker
Jim Silva, County Supervisor Ryal Wheeler
Directors Absent: STAFF PRESENT:
Blake Anderson, General Manager
Bob Ghirelli, Director of Technical Services
Greg Mathews, Assistant to the General
Manager
Patrick Miles, Director of Information Technology
Lisa Murphy, Communications Manager
Jean Tappan, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
Mr. Doug Korthof spoke on eliminating the 301(h)waiver and indicated that Newport Beach voted
unanimously to support secondary treatment He also expressed concern about the amount of
reserves and the potential liability issues of not disclosing low levels of pollution. He is going to be
requesting that a data collection program be set up on people who have reported getting sick from
going into the ocean. He also requested that a hot line be established with a live person answering
the phone, not just an answering machine.
Mr. Don Schuh expressed his appreciation for allowing volunteers to help with the summer studies.
He said that it gave them an opportunity to work directly with professionals from several different
fields.
Book Page 5
Minutes of the Steering Comriwttee
Page 2
September 26, 2001
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the August 22,2001 Steering Committee meeting were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Norm Eckenrode reviewed a memo outlining a conflict between the League of
California Cities annual conference and the Sanitation District's December Board meeting.
Motion: Moved, seconded and duly carried to keep the December 19, 2001 meeting date.
Chair Eckenrode also reported on the SAW PAIOCSD Joint Management Committee meeting that
was held on September 251n an attempt to reach agreement on the SARI line and related issues.
Three additional monthly meetings have been scheduled.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported that the next Directors Workshop is scheduled for
Saturday, November 3, between 8 and 11 at the Sanitation District. The issues to be discussed are
the progress on the ocean monitoring program and the beginning of discussions on the science,
technology,review of the costs and financing of levels of treatment. Notification will be sent to all
directors.
The Orange County Water District will hold a quarterly GW RS workshop on Saturday, November 17
at its office.
There are four members of the District's staff who are reservists. They are potentially subject to
active duty. Staff asked the Committee members to consider revising the military leave policy to
allow these employees to receive pay and family benefits if they are called to serve.
Motion: Moved, seconded and approved to authorize staff to prepare a revision to the Military Leave
policy and present it to the Directors for approval at the October Board meeting.
Director Pat McGuigan expressed concern about the potential fiscal and operational impacts
reported at the Regional Board's workshop on the draft stornwater permits.
Action: Bob Ghirelii will prepare a report for all directors and city managers on this workshop. A
status report will also be prepared on the CMOM program.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff reported that staff has received information regarding the
establishment of new security measures for the District's facilities, and these discussions need
to be held in closed session per Government Code Section 54957.
Motion: Moved, seconded and duly carried to add a discussion of security issues to the closed
session agenda.
Book Page 6
Minutes of the Stewing Committee
Page 3
September 26,2001
Mr. Woodruff reported that Crow Winthrop had filed a second lawsuit challenging the fee
ordinance. The original case is scheduled for trial on November 19. The District sent a letter to
Crow Winthrop about damage by a contractor to a telephone conduit serving the Michelson
Pump Station, and advising Crow Winthrop that an invoice will be forthcoming to pay the costs of
having to manually monitor the Pump Station during the time it took to repair the line. This line
provides remote telemetry to the control center on the operating status of the Pump Station. The
contractor has also demolished the landscaping that was required by Crow Winthrop around the
Pump Station and reimbursement is being requested.
Mr. Woodruff described the recommended changes to a District Resolution, as well as the
enactment of several Ordinances, most of which are housekeeping issues. They cover requiring
claims by public agencies, establishing a statute of limitations period of 90 days for writs of
mandate, correcting meeting times for Board and Committee meetings, and changes to the
public comments portion of agendas. The last Item was changing from Robert's Rules of Order
to the Districts own Rules of Order for conducting meetings.
Motion: Moved, seconded and duly carried to authorize General Counsel to prepare the
necessary revisions and recommendations for consideration at the October Board Meeting"
(6) DISCUSSION ITEMS(item A)
A. The Agenda items scheduled to be reviewed by the Board's working committees in
October were reviewed.
(9) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting Is scheduled for October 24, 2001 at 5 p.m.
The next Board Meeting is scheduled for October 24, 2001 at 7 p.m.
Baok Page 7
Minutes of the Steering Committee
Page 4
September 26, 2001
(13) CLOSED SESSION
The Committee convened at 5:55 p.m. in Closed Session, pursuant to Government Code
Sections 54957 and 54957.6, to discuss security issues, and review and approve the General
Manager's Annual Performance Evaluation and Compensation. Confidential Minutes of the
Closed Session held by the Board of Directors have been prepared in accordance with
California Government Code Section 54957.2, and are maintained by the Board Secretary in the
Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the
recommended actions will be publicly reported at the time the approved actions become final.
At 6:37 p.m.,the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:37 p.m.
Wa
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ommittee Secretary
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Book Page 8
STEERING COMMITTEE Meeting Date To ad.of Dr.
10/24/01 10/24/01
AGENDA REPORT Item Number Item Number
e a 15(O
Orange County Sanitation District
FROM: David A. Ludwin, Director of Engineering
Originator: Wendy Sevenandt, Project Manager
SUBJECT: GROUNDWATER REPLENISHMENT SYSTEM, JOB NO. J-36
DIRECTOR COMMUNICATION WITH PROSPECTIVE CONSULTANTS
AND SUPPLIERS
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 01-19, Establishing a Policy Procedure for Disclosure of Contacts
or Communications Between the Joint Groundwater Replenishment System Cooperative
Committee Members and Prospective Consultants, Suppliers, and Contractors Bidding for Work
in Connection with the Groundwater Replenishment System.
SUMMARY
• At the JCC meetings of July 9 and September 10, 2001, a draft policy regarding
contacts between Board members and prospective Consultants and Suppliers was
reviewed and discussed.
• During the September 10, 2001 meeting, Staff was directed to simplify the proposed
policy.
• The revised policy and resolution was discussed at the September 24, 2001 JCC
meeting and recommended for approval by both Boards of Directors.
PROJECT/CONTRACT COST SUMMARY
This item has no financial impact.
BUDGETIMPACT
® This item has been budgeted. (Line item: 2001-02 CIP Budget Sec. 8, page 152)
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
❑ Not applicable (information item)
This action does not require any expenditure of budget.
ADDITIONAL INFORMATION
Please refer to the September 24, 2001 JCC Agenda Item Submittal.
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Book Page 9
ALTERNATIVES
Not adopting the Joint Cooperative Committee(JCC) recommendation.
CEQA FINDINGS
The Environmental Impact Report for the Groundwater Replenishment System was certified
by the Orange County Sanitation District and Orange County Water District Board of
Directors on March 24, 1999.
ATTACHMENTS
September 24, 2001, JCC Agenda Item Submittal Re: Director Communication with
Prospective Consultants and Suppliers
Proposed Resolution No. OCSD 01-19
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Book Page 10
Revised Agenda Item #5
AGENDA ITEM SUBMITTAL
Meeting Date: September 24, 2001 Budgeted: N/A
Funding Source: OCWD/OCSD/Grants
To: Joint Groundwater Replenishment Program/Line Item No.: 501-4030-600.70-01
System Cooperative Committee Cost Estimate: N/A
From: William R. Mills Jr. General Counsel Approval: N/A
Blake Anderson Project Report Approved: Yes
CEQA Compliance: Yes
Staff Contact: Tom Dawes
Subject: JOINT COOPERATIVE COMMITTEE MEMBERS COMMUNICATION WITH
PROSPECTIVE CONSULTANTS AND SUPPLIERS
SUMMARY
At the regular Committee meetings of July 9 and September 10, 2001, a communications
policy for disclosing contact between prospective consultants and suppliers and
Committee members was discussed. During the September 10 meeting, staff was
directed to simplify the proposed policy. A new policy has been prepared for Committee
review.
RECOMMENDATION
Recommend to OCWD/OCSD Boards: Consider adopting policy regarding Joint
Groundwater Replenishment System Cooperative Committee communication with
prospective consultants and suppliers.
DISCUSSION/ANALYSIS
Attached€eNewiag is a Bait Policy and Resolution for consideration regarding
communications between JCC members and consultants, suppliers or contractors seeking
work on the GW R System:
DRArr P01 iry ono
S PPI ICIRC FOR THE GROI IN[ANATCO REPI CNISHMENT SYSTEM
0 RGludiRg name and date, that they have had with aRy PFE)6PeGt!Ve GGASU'taRl
PRIOR COMMITTEE ACTIONS:
July 9 and September 10, 2001.
- 1 -
Book Page 11
RESOLUTION NO.
ESTABLISHING A POLICY AND PROCEDURE FOR
DISCLOSURE OF CONTACTS OR COMMUNICATIONS
BETWEEN THE JOINT GROUNDWATER REPLENISHMENT
SYSTEM COOPERATIVE COMMITTEE MEMBERS AND
PROSPECTIVE CONSULTANTS SUPPLIERS, AND
CONTRACTORS BIDDING FOR WORK IN CONNECTION WITH
THE GROUNDWATER REPLENISHMENT SYSTEM
A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE
COUNTY SANITATION DISTRICT ESTABLISHING A POLICY
PROCEDURE FOR DISCLOSURE OF CONTACTS OR
COMMUNICATIONS BETWEEN THE JOINT GROUNDWATER
REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE
MEMBERS AND PROSPECTIVE CONSULTANTS, SUPPLIERS,
AND CONTRACTORS BIDDING FOR WORK IN CONNECTION
WITH THE GROUNDWATER REPLENISHMENT SYSTEM
WHEREAS, the Orange County Sanitation District and the Orange County
Water District plan to build Phase 1 of the Groundwater Replenishment System
("System"); and
WHEREAS, it is estimated that the planning, design, development, and
construction of Phase I of the System will cost approximately Three Hundred
Fifty-Two Million ($352,000.00) Dollars; and
WHEREAS, in connection with the planning, design, development, and
construction of the System, the Joint Cooperative Committee Members will make
decisions on many millions of dollars in contracts. When a Committee Member
receives information from a prospective consultant, supplier, or contractor
outside of a public meeting, that information may provide an unfair advantage to
the consultant, supplier, or contractor if the information is not shared with other
Members of the Committee and the public. The reality or perception of favoritism
undermines public confidence in the integrity of the decision-making process;
and
WHEREAS, the Board finds that the public interest would be best served
by adopting a disclosure policy and procedure. The policy and procedure will
promote the open, objective, and impartial conduct of the Committee's business,
while maintaining an opportunity for the public to present views to the Joint
Cooperative Committee.
W SS-TLW:pJ:0-3:10117/01:162689 1
Book Page 12
NOW,THEREFORE,the Board of Directors of Orange County Sanitation
District,
DOES HEREBY RESOLVE, DETERMINE, AND ORDER:
Section 1: That the Joint Cooperative Committee Members involved
with the approval of contracts for the Groundwater Replenishment System shall
publicly disclose any communications, including name and date, that they have
had with any prospective consultant, supplier, or contractor, to the Joint
Cooperative Committee twelve (12) months prior to voting on an item involving
said consultant, supplier, or contractor.
PASSED AND ADOPTED at a regular meeting held , 2001.
Chair
ATTEST:
Board Secretary
WSS-TLw:vlD�T+a77/oi:ia2ees 2
Book Page 13
STEERING COMMITTEE Meeting Date To ed.or Dir.
10/24/01
AGENDA REPORT 1�nrvymber Item Number
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Jean Tappan, Committee Secretary
SUBJECT: November Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for review by the Working
Committees in November.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled for consideration by the Committees in November:
OMTS Committee: 1. Ocean Discharge Issues Update (Information item)
2. Consider recommendations re ICOR composting facility
3. Consider Amendment to Cyclus Contract
4. Consider Fuel Mixing Study for Central Generation
PDC Committee: 1. Approve Closeout Agreement and Notice of Completion for
Dust Collection Systems for Plants Nos. 1 and 2 Carpenter
Shops, SP19960034R
2. Approve Professional Services Agreement for Gisler-Redhil
Trunk Improvements, Reach B, Contract No. 7-37
3. Approve Addendum No. 2 to Professional Services Agreement
for Replacement of Back Bay Trunk Sewer, Contract No. 5-46
4. Approve Addendum No. 1 to Professional Services Agreement
for Comprehensive Odor Control Assessment, Job No. J-71-4
5. Approve Addendum No. 1 to Peak Flow Management, Job No.
J-67
6. Approve Plans and Specifications and Award Construction
Contract for Interplant Microwave Data Transmission Project,
SP-44
7. Report on Ocean Discharge Permit Workshop No. 2
(Information item)
6. Status of Investigation and Repair of Ocean Outfalls, Job No.
J-39 (Information item)
Book Page 15
FAHR Committee: 1. Report on Ocean Discharge Permit Workshop No. 2
(Information item)
2. Selection of Financial Advisory Firm for 2001-02 CIPs
3. Consider 2001-02 First Quarter Financial Report
4. Consider 2000-2001 Comprehensive Annual Financial Report
5. Consider Compensation and Classification Report
Recommendations
6. Update(s) to Human Resources Policies and Procedures
PROJECTICONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
N/A
ALTERNATIVES
N/A
CEQA FINDINGS
Not a project.
ATTACHMENTS
N/A
jt
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Page 2
Book Page 16
COPIES r-o
MIMORANIDUM - S r-F�^4 t>A- a
— L00r vt,J
7b Blake Anderson,OCSD —G FA c fz
FROM: DavldR.French — 00 r 6
THRU: Et(c Sapirstem — wt s.t2 PN�f
—DarE: October 1p,7ppl 3AL4H
� la,tq trrfws
SUBJHC.r. Hearing on Water7nfmshucture Security — COO tt
onDc416e�iDrtheliause�wnmi�tee on_
Bnv roament held a beefing to asses¢the threat to water and wastewater infrasbuetute from
potential terrorist activity- The hearing focused on efforts federal agencies, local governmerua,
and private sector entities arc taking to jutiort utilities,plant'denis and fe ser9oiia and federally
owned power plats from chemical or biological incideam
Wimmses included the Director of the Federal Bureau of Investigation's National Infrastructure
Protection Center,Assistant Secretary of the Amry for Civil Works,the Chairman of the Board of
Directors of the Tennessee Valley Authority,and the Environmental Protection Agarcy's Special
Assistant m the Administrator for Homeland Security. A witness list follows below.
Marianne Lamont Horinko,Assistant Administrator,Office of Solid Waste and Emergency
Response testified on the Agency's response:to the September 11 terrorist attacks and
responsibility for critical water in$astruclure under the Presidential Decision Directive 63
(btip:/Aw -fas.orgrirp/offdocs/paper598.btm). FPA is working closely with water companies
an#Municipalities to test for a¢umber of uh=iwl and biological agents. Ronald Dick,Diroeuxr,
Net ional Infrastructure Protection Center, Federal Bureau of Investigation testified that they are
reaching out to local water agencies to provide threat assessment and technical assistance. FBJ
les(imony downplayed the danger to the nation's water supply from chemical or biological
wempons. Dick emphasized that there arc no credible threats at this time.
John Sullivan,AMWA President,testified in support of funding for research and development
projects concerning the security of water imfrastmetur a. Sullivan discussed an AM WA proposal
to authorize a five-year terrorism protection research program for water and wastewater
programs. Members focused on the ability of the entities to address physical and cybcr threats to
water systems,the need to improve information sharing and analysis efforts,and providing water
o ompunics and municipalities with fdaal Imi niwl assistaucu and training.Comerniuce
Chairman,John Duncan(R-IN),stated that appropriators believe over 5 1.5 trillion will be spent
over the nerd ten years by Congress on homeland security needs. However,he emphasized Ural
Congress should fully and carefully seratmize all"security"funding proposals.
Book Page 17
Outlook:
As part of this hearing,members tecciv¢d a classified-closod session briefing from the Army
Corps of Engineers. The hrefmg,lWong with the sensitive nature of the hosting,kept member
questions and statements to a xmipum. It is clear that members arc very conoemed about the
vulnerability of the nation's water Infrastruelurc to chemical or biological assault This concern
is creating a groundswell of mppoo in Congress for water and wastewater infrastructure funding
to be a component of an economickimulus package. Investment in water infrastructure is being
accepted as a way to reinvigorate tJte economy and part of a comprehensive national strategy to
secure water infrastructure from potential terrorist activity. This hearing made it clear that the
subcommittee plans to pursue funding to support the security of uur nation's drinking and
wastewater facilities.
MIReISJUM
Ronald Dice, Director,National Infrastucture Protection Centor,Federal Bureau of
Investigation
Michael Parker,Assistant Secretary of the Army(Civil Works)
Glenn L.McCullough,Jr.,Chairman,Board of Directors,Tennessee Valley Authority
Marianne Lamont Herimko,Assistant Administrator,Office of Solid Waste and Enrcr>;em;y
Response, U.S. Emironmeatal Protection Agency
Beverly O'Neill,Mayor,Long Beach,California
JetBey J.Danneek Depart=t Manager,Security Systems and Technology Center,Samfia
National Laboratories
John P.Sullivan,Jr.,Chief Engineer,Boston Water and Sewer Cotnmission,and President,
Association of Metropolitan Water Agencies
Patrick T.Kerney,Director, Metropolitan Sewer District of Greater Cincinnati,On behalf of the
Association of Metropolitan Sewerage Agencies
Randy Spelght,Senior Director,Regulatory A rTars,American Chemistry Council
Joanne Moreau,Director,Office of Emergency Pmparedness,East Baran Rouge Parish,
Louisiana
Book Pare 18
Orange County Sanitation District
(714) 962-2411
www.ocsd.com
mailing address:
P.O. Box 8127
Fountain Valley, California
92728-8127
street address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018
Published an recycled paper
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wre Aena time.
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STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, October 24, 2001
Wednesday, November 28, 2001
Wednesday, December 19, 2001'
Wednesday, January 23, 2002
Wednesday, February 27, 2002
Wednesday, March 27, 2002
Wednesday, April 24, 2002
Wednesday, May 22, 2002
Wednesday, June 27, 2002
Wednesday, July 17, 2002'
Wednesday, August 28, 2002
Wednesday, September 25, 2002
Wednesday, October 23, 2002
'Tentatively rescheduled from regular fourth Wednesday.
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: October 24, 2001 Meeting Time: 5 p.m.
Meeting Adjourned:
Committee Members
Norm Eckenrode, Chair
Peter Green,Vice Chair
Steve Anderson, Chair, PDC Committee
Pat McGuigan, Chair, OMTS Committee
Shirley McCracken, Chair, FAHR Committee
Jim Silva, Supervisor
Others
Thomas L. Woodruff, General Counsel
Don Hughes
Staff Present
Blake P.Anderson, General Manager.................................
Bob Ghirelli, Director of Technical Services........................
David Ludwin, Director of Engineering................................
Patrick Miles, Director of Information Technology...............
Robert Ooten, Director of Operations &Maintenance.........
Gary Streed, Director of Finance.........................................
Lisa Tomko, Director of Human Resources........................
Greg Mathews,Assistant to the General Manager.............
Lisa Murphy, Communications Manager.............................
JeanTappan,Secretary.......................................................
c: Lenora Crane
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, OCTOBER 24, 2001 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
In accordance with the requirements of Calilornia Government Code Section 54954.2, this agenda has
been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda Rem are available for public
inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee
for discussion and/or action, if will be done in compliance with Section 54954.2(b) as an emergency Rem
or that there is a need to take immediate action which need came to the attention of the District
subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than
72 hours prior to the meeting date.
All current agendas and meeting minutes are also available via OCSD's
Internet site located at www.ocsd.com. Upon entering OCSD's web site,
please navigate to the Board of Directors section.
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman,speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to three
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
Book Page I
-2- October 24, 2001 Agenda
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the September 26,2001 Steering Committee meeting.
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
A. Early Retirement Incentive
(7) REPORT OF GENERAL COUNSEL
(8) DISCUSSION ITEMS (Items A-B)
A. Joint Cooperative Committee Members Communication with Prospective
Consultants and Suppliers (Blake Anderson)
B. Review Agenda Items scheduled to be presented to Committees in November
(Information item only)
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday, November 28, 2001.
The next Board Meeting is scheduled for 7 p.m., Wednesday, November 28,2001.
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee,the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Book Page 2
-3- October 24, 2001 Agenda
Reports relating to (a) purchase and sale of real properly; (b)matters of pending or potential
litigation; (c)employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects,the minutes will reflect all
required disclosures of information.
A. Convene in closed session to confer with General Counsel re:
1. Anticipated Litigation. California Government Code Section 54956.9(c): One
(1)potential case.
2. Discussion of new security measures for District Facilities, pursuant to
Government Code Section 54957.
3. General Manager's Annual Performance Evaluation and Compensation
(Section 54957.6)
B. Reconvene in regular session
C. Consideration of action, if any,on matters considered in closed session.
(14) ADJOURNMENT
jt
G\WPOTAMGENDAIMEERINGCOWIT E01'O V02401 AGENDA.MEETING CALENDAR AND ROLL MI SNEET.DOC
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair: Norm Eckenrode (714)993-8261 (Placentia City Ball)
Secretary: Jean Tappan (714)993-7101
62-0356(Fax)
E-mail: itaDDan(WOCSd.COrl
Book Pate 3
DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, September 26, 2001
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, September 26,2001 at 5 p.m., in the Districts Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Roy Moore, Director, Guest
Norm Eckenrode, Chair Thomas L. Woodruff, General Counsel
Peter Green,Vice Chair Don Hughes
Pat McGuigan,Chairman, OMITS Committee Doug Korthof
Steve Anderson, PDC Committee Don Schultz
Shirley McCracken, Chairman, FAHR Committee Denis Baker
Jim Silva, County Supervisor Ryal Wheeler
Directors Absent: STAFF PRESENT:
Blake Anderson, General Manager
Bob Ghirelli, Director of Technical Services
Greg Mathews,Assistant to the General
Manager
Patrick Miles, Director of Information Technology
Lisa Murphy, Communications Manager
Jean Tappan, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
Mr. Doug Korthof spoke on eliminating the 301(h)waiver and indicated that Newport Beach voted
unanimously to support secondary treatment. He also expressed concern about the amount of
reserves and the potential liability issues of not disclosing low levels of pollution. He is going to be
requesting that a data collection program be set up on people who have reported getting sick from
going into the ocean. He also requested that a hot line be established with a live person answering
the phone, not just an answering machine.
Mr. Don Schultz expressed his appreciation for allowing volunteers to help with the summer studies.
He said that it gave them an opportunity to work directly with professionals from several different
fields.
Book Page 5
I
Minutes of the Steering Committee
Page 2
September 26, 2001
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the August 22, 2001 Steering Committee meeting were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Norm Eckenrode reviewed a memo outlining a conflict between the League of
California Cities annual conference and the Sanitation District's December Board meeting.
Motion: Moved, seconded and duly carried to keep the December 19, 2001 meeting date.
Chair Eckenrode also reported on the SAWPAIOCSD Joint Management Committee meeting that
was held on September 25 in an attempt to reach agreement on the SARI line and related issues.
Three additional monthly meetings have been scheduled.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported that the next Directors Workshop is scheduled for
Saturday, November 3, between 8 and 11 at the Sanitation District. The issues to be discussed are
the progress on the ocean monitoring program and the beginning of discussions on the science,
technology, review of the costs and financing of levels of treatment. Notification will be sent to all
directors.
The Orange County Water District will hold a quarterly GW RS workshop on Saturday, November 17
at its office.
There are four members of the District's staff who are reservists. They are potentially subject to
active duty. Staff asked the Committee members to consider revising the military leave policy to
allow these employees to receive pay and family benefits if they are called to serve.
Motion: Moved,seconded and approved to authorize staff to prepare a revision to the Military Leave
policy and present it to the Directors for approval at the October Board meeting.
Director Pat McGuigan expressed concern about the potential fiscal and operational impacts
reported at the Regional Board's workshop on the draft stormwater permits.
Action: Bob Ghirelli will prepare a report for all directors and city managers on this workshop. A
status report will also be prepared on the CMOM program.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff reported that staff has received information regarding the
establishment of new security measures for the District's facilities, and these discussions need
to be held in closed session per Government Code Section 54957.
Motion: Moved, seconded and duly carried to add a discussion of security issues to the closed
session agenda.
Book Page 6 / \
Minutes of the Steering Committee
Page 3
September 26, 2001
Mr. Woodruff reported that Crow Winthrop had filed a second lawsuit challenging the fee
ordinance. The original case is scheduled for trial on November 19. The District sent a letter to
Crow Winthrop about damage by a contractor to a telephone conduit serving the Michelson
Pump Station, and advising Crow Winthrop that an invoice will be forthcoming to pay the costs of
having to manually monitor the Pump Station during the time it took to repair the line. This line
provides remote telemetry to the control center on the operating status of the Pump Station. The
contractor has also demolished the landscaping that was required by Crow Winthrop around the
Pump Station and reimbursement is being requested.
Mr. Woodruff described the recommended changes to a District Resolution,as well as the
enactment of several Ordinances, most of which are housekeeping issues. They cover requiring
claims by public agencies, establishing a statute of limitations period of 90 days for writs of
mandate, correcting meeting times for Board and Committee meetings, and changes to the
public comments portion of agendas. The last item was changing from Robert's Rules of Order
to the Districts own Rules of Order for conducting meetings.
Motion: Moved, seconded and duly carried to authorize General Counsel to prepare the
necessary revisions and recommendations for consideration at the October Board Meeting."
(8) DISCUSSION ITEMS (Item A)
A. The Agenda Items scheduled to be reviewed by the Board's working committees in
October were reviewed.
(9) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for October 24, 2001 at 5 p.m.
The next Board Meeting is scheduled for October 24, 2001 at 7 p.m.
Book Page 7
Minutes of the Steering Committee
Page 4
September 26, 2001
(13) CLOSED SESSION
The Committee convened at 5:55 p.m. in Closed Session, pursuant to Government Code
Sections 54957 and 54957.6, to discuss security issues,and review and approve the General
Managers Annual Performance Evaluation and Compensation. Confidential Minutes of the
Closed Session held by the Board of Directors have been prepared in accordance with
California Government Code Section 54957.2, and are maintained by the Board Secretary in the
Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the
recommended actions will be publicly reported at the time the approved actions become final.
At 6:37 p.m., the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:37 p.m.
Si itted by.
J n appan
ng Committee Secretary
G'W W WmWICIwY9 LamM10M1SpIW3&H SCYtilecOac
Book Page 8
STEERING COMMITTEE meeting Date Tosd.uroir.
10/24/01 lo/29ro1
AGENDA REPORT Item Number Item Number
S.A. MCI
Orange County Sanitation District
FROM: David A. Ludwin, Director of Engineering
Originator: Wendy Sevenandt, Project Manager
SUBJECT: GROUNDWATER REPLENISHMENT SYSTEM, JOB NO. J-36
DIRECTOR COMMUNICATION WITH PROSPECTIVE CONSULTANTS
AND SUPPLIERS
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 01-19, Establishing a Policy Procedure for Disclosure of Contacts
or Communications Between the Joint Groundwater Replenishment System Cooperative
Committee Members and Prospective Consultants, Suppliers, and Contractors Bidding for Work
in Connection with the Groundwater Replenishment System.
SUMMARY
• At the JCC meetings of July 9 and September 10, 2001, a draft policy regarding
contacts between Board members and prospective Consultants and Suppliers was
reviewed and discussed.
• During the September 10, 2001 meeting, Staff was directed to simplify the proposed
policy.
• The revised policy and resolution was discussed at the September 24, 2001 JCC
meeting and recommended for approval by both Boards of Directors.
PROJECT/CONTRACT COST SUMMARY
This item has no financial impact.
BUDGET IMPACT
® This Item has been budgeted. (Line item: 2001-02 CIP Budget Sec. e, page 152)
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
❑ Not applicable (information item)
This action does not require any expenditure of budget.
ADDITIONAL INFORMATION
Please refer to the September 24, 2001 JCC Agenda Item Submittal.
G%. ftbdenda5lwn9 CW tY eWl10CUd24d,a A.GWRs drtenws cmm —Wn Mdm
Re,.en: MOO Page 1
Book Page 9
ALTERNATIVES
Not adopting the Joint Cooperative Committee (JCC) recommendation.
CEQA FINDINGS
The Environmental Impact Report for the Groundwater Replenishment System was certified
by the Orange County Sanitation District and Orange County Water District Board of
Directors on March 24, 1999.
ATTACHMENTS
September 24, 2001, JCC Agenda Item Submittal Re: Director Communication with
Prospective Consultants and Suppliers
Proposed Resolution No. OCSD 01-19
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Bmk Page 10
Revised Agenda Item #5
AGENDA ITEM SUBMITTAL
Meeting Date: September 24, 2001 Budgeted: N/A
Funding Source: OCWD/OCSD/Grants
To: Joint Groundwater Replenishment Program/Line Item No.: 501-4030-600.70-01
System Cooperative Committee Cost Estimate: N/A
From: William R. Mills Jr. General Counsel Approval: N/A
Blake Anderson Project Report Approved: Yes
CEQA Compliance: Yes
Staff Contact: Tom Dawes
Subject: JOINT COOPERATIVE COMMITTEE MEMBERS COMMUNICATION WITH
PROSPECTIVE CONSULTANTS AND SUPPLIERS
SUMMARY
At the regular Committee meetings of July 9 and September 10, 2001, a communications
policy for disclosing contact between prospective consultants and suppliers and
Committee members was discussed. During the September 10 meeting, staff was
directed to simplify the proposed policy. A new policy has been prepared for Committee
review.
RECOMMENDATION
Recommend to OCWD/OCSD Boards: Consider adopting policy regarding Joint
Groundwater Replenishment System Cooperative Committee communication with
prospective consultants and suppliers.
DISCUSSION/ANALYSIS
Attached €ellewi;V is a Draft Policy and Resolution for consideration regarding
communications between JCC members and consultants, suppliers or contractors seeking
work on the GWR System:
BRAF-T 1201 =4 FOR
SUPPLIERS C!1 T C GRQ D OCDI CIJIQ� IT CYCT04
AG'UdiRq name and date, that they have had with any PF96peefive Gensultant e; supplier to
PRIOR COMMITTEE ACTIONS:
July 9 and September 10, 2001.
- 1 -
Book Page 11
RESOLUTION NO.
ESTABLISHING A POLICY AND PROCEDURE FOR
DISCLOSURE OF CONTACTS OR CbMMUNICATIONS
BETWEEN THE JOINT GROUNDWATER REPLENISHMENT
SYSTEM COOPERATIVE COMMITTEE MEMBERS AND
PROSPECTIVE CONSULTANTS, SUPPLIERS, AND
CONTRACTORS BIDDING FOR WORK IN CONNECTION WITH
THE GROUNDWATER REPLENISHMENT SYSTEM
A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE
COUNTY SANITATION DISTRICT ESTABLISHING A POLICY
PROCEDURE FOR DISCLOSURE OF CONTACTS OR
COMMUNICATIONS BETWEEN THE JOINT GROUNDWATER
REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE
MEMBERS AND PROSPECTIVE CONSULTANTS, SUPPLIERS,
AND CONTRACTORS BIDDING FOR WORK IN CONNECTION
WITH THE GROUNDWATER REPLENISHMENT SYSTEM
WHEREAS, the Orange County Sanitation District and the Orange County
Water District plan to build Phase 1 of the Groundwater Replenishment System
("System"); and
WHEREAS, it is estimated that the planning, design, development, and
construction of Phase I of the System will cost approximately Three Hundred
Fifty-Two Million ($352,000.00) Dollars; and
WHEREAS, in connection with the planning, design, development, and
construction of the System, the Joint Cooperative Committee Members will make
decisions on many millions of dollars in contracts. When a Committee Member
receives information from a prospective consultant, supplier, or contractor
outside of a public meeting, that information may provide an unfair advantage to
the consultant, supplier, or contractor if the information is not shared with other
Members of the Committee and the public. The reality or perception of favoritism
undermines public confidence in the integrity of the decision-making process;
and
WHEREAS, the Board finds that the public interest would be best served
by adopting a disclosure policy and procedure. The policy and procedure will
promote the open, objective, and impartial conduct of the Committee's business,
while maintaining an opportunity for the public to present views to the Joint
Cooperative Committee.
wss-TLWAMa:ianroi:u2eea 1
Book Page 12
NOW, THEREFORE, the Board of Directors of Orange County Sanitation
District,
DOES HEREBY RESOLVE, DETERMINE, AND ORDER:
Section 1: That the Joint Cooperative Committee Members involved
with the approval of contracts for the Groundwater Replenishment System shall
publicly disclose any communications, including name and date, that they have
had with any prospective consultant, supplier, or contractor, to the Joint
Cooperative Committee twelve (12) months prior to voting on an item involving
said consultant, supplier, or contractor.
PASSED AND ADOPTED at a regular meeting held , 2001.
Chair
ATTEST:
Board Secretary
wSS-TLw:p7:oaaai7roi: 4M9 2
Book Page 13
STEERING COMMITTEE r4eaeN Me Ta BA.of Dir.
to/241ot
AGENDA REPORT 1gm Nymbe Rem Number
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Jean Tappan, Committee Secretary
SUBJECT: November Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for review by the Working
Committees in November.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled for consideration by the Committees in November:
OMTS Committee: 1. Ocean Discharge Issues Update (Information item)
2. Consider recommendations re ICOR composting facility
3. Consider Amendment to Cyclus Contract
4. Consider Fuel Mixing Study for Central Generation
PDC Committee: 1. Approve Closeout Agreement and Notice of Completion for
Dust Collection Systems for Plants Nos. 1 and 2 Carpenter
Shops, SP19980034R
2. Approve Professional Services Agreement for Gisler-Redhil
Trunk Improvements, Reach B, Contract No. 7-37
3. Approve Addendum No. 2 to Professional Services Agreement
for Replacement of Back Bay Trunk Sewer, Contract No. 5-46
4. Approve Addendum No. 1 to Professional Services Agreement
for Comprehensive Odor Control Assessment, Job No. J-71-4
5. Approve Addendum No. 1 to Peak Flow Management, Job No.
J-67
6. Approve Plans and Specifications and Award Construction
Contract for Interplant Microwave Data Transmission Project,
SP-44
7. Report on Ocean Discharge Permit Workshop No. 2
(Information item)
8. Status of Investigation and Repair of Ocean Ouffalls, Job No.
J-39 (Information item)
Book Page 15
FAHR Committee: 1. Report on Ocean Discharge Permit Workshop No. 2
(Information item)
2. Selection of Financial Advisory Firm for 2001-02 CIPs
3. Consider 2001-02 First Quarter Financial Report
4. Consider 2000-2001 Comprehensive Annual Financial Report
5. Consider Compensation and Classification Report
Recommendations
6. Update(s) to Human Resources Policies and Procedures
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
N/A
ALTERNATIVES
N/A
CEQA FINDINGS
Not a project.
ATTACHMENTS
N/A
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Page 2
Book Page 16
COG(es "
MEMORANDUM - sr—,—d?-*^q >rtecere
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—Q H t l2c a r
1U Make Anderson,OCSD — p O T E^--'
FROM: David R French _ M vp-PN'f
THRU: Eric Sapirstem _ Q A s.G H
DATE: CMtcber 10,2001 _ µAA,"f--a S
SUBJECT: Hearing on Waterinfrastmcture Security
—OaDrAobec-lD,-thelieuso�.ommiftee-an-TsanspmfaC
Environment held a hearing to assists the forest to water and wastewater infntstmrcWro from
potential terrorist activity. The hearing focussed on efforts federal agencies,local governments,
and private sector entities M taking to p�C4r nluliliBcs,plant'dims-and feser9 its and federally
owned power plants from chemical or biological incidents.
W imesses included the Director of the Federal Bureau of Investigation's National hnfrastmchne
Protection Center,Assistant Secretary of the Army for Civil Works,the Chairman of the Board of
Directors of the Tennessee Valley Authority,and the Environmental Protection Agency's Special
Assistant to the Administrator for Homeland Security. A witness list follows below.
Marianne Lamont Hormko,Assistant Administrator,Office of Sohd Waste and Emergency
Response testified on the Agency's response to the Sepu>mber 11 terrorist attacks and
responsibility for critical water infrastructure under the Presidential Decision Directive 63
(blip:/Aw .fas.org(irp/otTdoes/paper598.htm). EPA is working closely with water companies
and municipalities to test for a number of chemical and biological agents. Ronald Dick,Dinxdur,
National Infrastructure Protection Center,Federal Bureau of Investigation testified that they are
reaching out to local water agencies to provide threat assessment and technical assistance FBI
tesllnrony downplayed the danger to the nation's water supply from chemical or biological
weapons. Dick emphasized that there are no credible threats at this time.
John Sullivan,AMWA President,testified in support of finding for research and development
projects concerning the security of water infrastructure. Sullivan discussed an AM WA proposal
to authorize a five-year tumorism protection reseuroh program for water and wastewater
programs. Members focused on the ability of the entities to address physical and cyber threats to
wslcr systems,the need to improve information sharing and analysis efforts,and providing water
companies and municipalities with fWc[al uxhnical assistance and training.Committee
Chairman,John Duncan(R-TN),stated that approprialms believe over S 1.5 trillion will be spent
over the next ten years by Congress on homeland security needs. However,he emphasized that
Congress should fully and carefully scrutinize all"security"loading proposals.
Book Page 17
Outlook.
As part of this hearing,members received a classified-closed session briefing from the Army
Corps of Engineers. The hriefvig,i:dong with the.sensitive nature of the hearing,kept member
questions and statements to a Un'firum. It is clear that members an vary concerned about the
vulnerability of the nation's water Fnfrastnu rum to chemical or biological assault. Tbis concern
is creating a groundswell of support in Congress for water and wastewater infrastructure funding
to be a component of an econoinicistimulm package. Investment in water infiastrucmrc is being
accepted as a way to reinvigorate the economy mid part of a comprehensive national strategy to
secure water infrastructure from potential terrorist activity. This hearing made it clear that the
subcommittee plans to pursue funding to support the security of our nation's drinking and
wastewater facilities.
y lIICSS -bl
Ronald Dick, Director,National Infrastructure Protection Center,Federal Bureau of
Investigation
Michael Parker,Assistant Secretary of the Anny(Civil Works)
Glenn L.McCullough,Jr.,Chairman,Board of Directors,Tennessee Valley Authority
Marianne Lamont Horinko,Assistant Administrator,Office of Solid Waste and Emergency
Response,U.S. Environmental Protection Agency
Beverly O'Neill,Mayor,Long Beach,California
Jaffrey J.Dameels;Department Manager,Security Systems and Technology Center,Sumba
National Laboratories
John P.Sullivan,Jr.,Chief Engineer,Boston Wei"and Sewer Commission,and Pnsident,
Association of Metropolitan Water Agencies
Patrick T.Kinney,Director,Metropolitan Sewer District of Greater Cincinnati,on behalf of the
Association of Metropolitan Sewerage Agencies
Randy Spelght,Senior Director,Regulatory Affairs,American Chemistry Council
Joanne,Moreau,Director,Office of Emergency Preparedness,East Baton Rouge Parish,
Louisiana
Book Page 1S
Orange County Sanitation District
(714) 962-2411
www.ocsd.com
mailing address:
P.O. Box 8127
Fountain Valley, California
92728-8127
street address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018
published an recycled paper