Loading...
HomeMy WebLinkAbout2001-08 FILED DRAFT IN THE OFFICE OF THE SECRETARY ORANGE COUNTY r,"IMPON DISTRICT MINUTES OF STEERING COMMITTEE MEETING SEP 26 2001 Wednesday, August 22, 2001 �. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, August 22, 2001 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Norm Eckenrode, Chair Don Hughes Peter Green, Vice Chair Director Tod Ridgeway Pat McGuigan, Chairman, OMTS Committee Wally Kruetzen Steve Anderson, PDC Committee Chip Prather Shirley McCracken, Chairman, FAHR Committee Dana Smith Jim Silva, County Supervisor Janet Huston Ryal Wheeler Directors Absent: Sonja Wassgren None Joe Racano Doug Korthof STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Greg Mathews, Assistant to the General Manager Lisa Murphy, Communications Manager Tom Flanagan, Project Specialist Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS Mr. Doug Korthof expressed his views on the water crisis in Orange County including antiquated water laws, crumbling infrastructure, over building in coastal zone, the 301(h)waiver, testing methodology that should be updated, continuous monitoring of the ocean and going to full secondary. Mr. Joey Racano discussed people's resistance to change. Minutes of the Steering Committee Page 2 August 22, 2001 (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the July 18, 2001 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Eckenrode reported on the CASA conference held last week in San Diego. He stated that the session headed by Blake Anderson was the most informative. Blake provided an overview of the session that Included taking an integrated approach to watershed management that considers technical solutions and governance issues. Chair Eckenrode reported that he has called a meeting of the Urban Runoff Ad Hoc Committee for next Wednesday,August 29, 2001, at 4 p.m. here at the District. Members of that committee are: Directors Steve Anderson, Shawn Boyd, Don Bankhead, Peter Green, Beth Krom,Tod Ridgeway, Jim Silva and himself. He has also invited other agency representatives in the area. The goal is to set standards for what we need to do,fund it, and seek financial support from EPA. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported that he has reorganized the Administrative Services group to include strategic planning and oversight of the reinvention programs (DART and LEAD). By integrating these initiatives, Increased efficiencies should result. Bob Ghirelli,Technical Services Director, provided the members with a heads-up on a new regulatory control on sewering agencies being proposed by the Regional Water Quality Control Board. New permits would be issued to all entities in Orange County that collect wastewater,which would establish controls, detail reporting requirements and spill responses. It is anticipated that the Sanitation District would be the lead agency. It appears that the Board has taken the federal CMOM requirements and incorporated them into these new permits. This program is being presented to the Regional Board in October. Staff will be discussing this with Regional Board staff members to find out exactly what is being proposed and the get together with the cities in the county to review the information and then make recommendations during the hearing process. Concerns expressed by the members were the Issue of redundancy and duplication in the Information requested, funding, Inconsistency between citiestcounty of requiring grease traps, ability of the Regional Board staff to evaluate the data; loss of flexibility to let agencies find solutions. Mr. Ghirelli will report back to the members as this program evolves. Lisa Murphy, Communications Manager, thanked Chair Eckenrode for participating in the District's booth at the Orange County Fair. Ms. Murphy then described the results of the phone survey that was conducted during a 10-day period In June. There were 1500 respondents and the survey has a t 2.6%accuracy rate. The questions addressed sewage treatment, urban runoff and costs of treatment. The data has been analyzed and the results from inland cities and beach cities have been separated. The major questions raised by the directors concerned whether the respondents were homeowners or not and how many people lived In a residence. It was suggested that an interest initiative be circulated regarding placing the level of treatment on the ballot, though the timing may be a problem. The Directors directed Ms. Murphy to present the complete survey report at the September Board Committee meetings. Minutes of the Steering Committee Page 3 August 22,2001 (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported on the draft MOU with SAWPA regarding major repairs to the SARI line. It appears that the draft prepared by SAWPA is an attempt to rewrite the 1972 agreement The SAWPA draft included provisions that would give equal votes to both agencies on determining an alternative for the improvement project but did not address impasse. They also asked to serve as co-lead on other aspects of the project, and that SAWPA must approve all major repairs over$5,000. Mr.Woodruff indicated that he has rewritten the MOU to address those requests. The Steering Committee authorized presenting it to the Board for approval in concept,as there are still some changes necessary. When the MOU is finalized, it will be presented to the PDC Committee for review. (8) DISCUSSION ITEMS (Items A-B) A. County Leadership Program: Authorize General Manager to provide$5000 to fund a county-wide leadership retreat for elected officials and to confirm participation in the retreat by the Orange County Sanitation District Wally Kmetzen, CEO of the Transportation Corridor Agencies, presented the background that led to formation of the sponsoring group,which is made of up executives of the major agencies in Orange County. The goal Is to increase leadership skills and build relationships between the major Orange County utilities to work more cooperatively on regional infrastructure issues, as well as building future leadership capacities in the county. Major challenges in the county that are anticipated in the next 20 years were discussed and it is anticipated that the seminar will help electeds make the hard decisions. It will be an educational opportunity without scrutiny to generate ideas and to start addressing the actual issuestproblems facing every city in the county. MOTION: It was moved, seconded and duly carried to authorize the General Manager to provide$5000 to fund a county-wide leadership retreat for elected officials and to confirm participation in the retreat by the Orange County Sanitation District. (9) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. Minutes of the Steering Committee Page 4 August 22, 2001 (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for September 26, 2001 at 5 p.m. The next Board Meeting is scheduled for September 26, 2001 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:55 p.m. in Closed Session, pursuant to Section 54957.6, to discuss salaries, benefits, terms and conditions of employment for At-will Contracts with members of the Executive Management Team. Minutes of the Closed Session are on file with the Board Secretary. The minutes of the Joint Board will report on the actions when they are approved. At 6:58 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:58 p.m. Su fitted by: Jeafyappan �rT SteieAng Committee Secretary G.i.o.a.Wp.m GmnnnsanMup,oe ?=rr &x STATE OF CALIFORNIA ) )SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, August 22, 2001,was duly posted for public inspection in the main lobby of the District's offices on Wednesday,August 15, 2001. IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of August, 2001. u Penny Kyle cr of the Board of Directors of Orange Coun itation District Posted: August 15 ,2001, 2:40 p.m. By: Signature wpEoclpm�541pmn4ps4,q.im n ` LAW OFFICES OF WOODRUFF, SPRADLIN & SMART Agenda Item 7.A. A PROFESSIONAL CORPORATION MEMORANDUM TO: Chair and Members of Board of Directors Orange County Sanitation District FROM: General Counsel DATE: August 15, 2001 RE: Proposed Memorandum of Understanding with Santa Ana Watershed Project Authority ("SAWPA") As a result of numerous meetings between Staff, Consultants, and Directors of both SAWPA and the District concerning the District's determination and decision to proceed forward with the Relocation of the Santa Ana River Interceptor ("SARI") Sewer Line, a current proposal has been tentatively agreed to that calls for the execution of a Memorandum of Understanding between the two agencies concerning most aspects of this project. The draft MOU presented on this agenda for Board consideration has been prepared by the undersigned after reviewing two drafts submitted by SAWPA. It was concluded that those drafts were totally inadequate and were contrary to certain positions currently expressed by OCSD, as well as being an attempt to specifically amend the 1972 Waste Water Interceptor Agreement between the Parties. As the Directors will recall, the District engaged Consulting Engineers and they, in conjunction with District staff, evaluated a number of possible alternative solutions to the present dilemma facing the existing SARI Line located in the riverbed from the Prado Dam to the Anaheim/Orange area. Ultimately, the OCSD Board selected "Alternative D", and directed Staff to proceed forward with the acquisition of necessary rights-of-way and to develop specific plans and specifications for the award of a construction contract. Shortly thereafter, several issues arose from the neighboring property owners, but more urgently by the SAWPA Commissioners, principally related to the total cost of the project, of which they were obligated to pay approximately 76%. Following guidance and direction from your Board, District Staff has met on a number of occasions with SAWPA Staff in an attempt to resolve the concerns of SAWPA, but to assure that action was taken at the earliest possible date to protect against a catastrophic failure of the SARI because of inadequate cover and the need for protection during times of significant water flow in the Santa Ana River. The SAWPA representatives have indicated that they want to have equal power and authority to approve the Project, including the selection of the Alternative and the determination to proceed with necessary contracts. Under the terms of the existing Agreement between SAWPA and OCSD, executed in 1972, the District has the full and SAWPA MOU- Board of Directors August 15, 2001 Page 2 absolute decision making authority on all aspects of the repair, relocation, replacement, or modification of the Line. SAWPA is obligated to financially contribute its pro-rata costs, which vary in percentage based upon the particular reach of the Line. The combined average for the current project under consideration calls for SAWPA to pay 76% of all project costs, including design and construction. The Memorandum of Understanding prepared for your consideration has the following significant provisions: 1. It specifically does not amend or repeal the 1972 Agreement, but is supplemental thereto for the limited purpose of this project. 2. A Joint Committee of three Directors from each Board will be the Advisory Committee to review proposals from the consultants and staff. 3. The Advisory Committee will make a recommendation to the governing Boards of both OCSD and SAWPA. 4. In the event there is no mutual agreement by both Boards, then OCSD reserves the right to make the decision unilaterally in order to ensure against any catastrophic failure that could severely impact the District's Treatment Plant operations and even our discharge under the NPDES Permit. The last item has not been agreed to by SAWPA, but it would appear that If an impasse were reached between the two agencies, there would be the risk of no action, and thus the catastrophic failure. Under the terms of the present Agreement, the District already possesses the right to make a unilateral decision to replace, realign, relocate, or make major repairs to the existing facility. Thus, in the event of impasse, the District would be exercising no new rights that are already in existence under the 1972 Agreement. It appears certain that OCSD is willing to evaluate and consider this entire Project and all of its Alternatives on a "good-faith" basis with SAWPA, but it is recommended that the District re-state in the MOU, that in the event of impasse, the District has the unilateral right and power to proceed forward. THOMAS L. WOODRUFF GENERAL COUNSEL 'rLW:pI cc: Mr. B.P. Anderson Mr. D.A. Ludwin Mr. G.G. Streed Mr. J. Herberg Mr.A. loan SAWPA MOU- P MEMORANDUM OF UNDERSTANDING CONCERNING MAJOR REPAIRS TO THE SANTA ANA REGIONAL INTERCEPTOR THIS MEMORANDUM OF UNDERSTANDING, is made and entered into, to be effective this _ day of 2001, by and between: ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "OCSD"; AND SANTA ANA WATERSHED PROJECT AUTHORITY, hereinafter referred to as "SAW PA". RECITALS A. OCSD is the successor-in-interest to County Sanitation District No. 2 of Orange County, California, and SAWPA is the successor-in-interest to the Chino Basin Municipal Water District, the Original Parties to the Waste Water Interceptor Capacity Agreement dated April 12, 1972 (hereinafter referred to as the "Agreement"); and B. Pursuant to the Agreement,the Santa Ana River Interceptor ("SARI")was constructed and placed into operation. A portion of the SARI was constructed in the floodway of the Santa Ana River from Prado Dam to and C. As originally constructed, the portion of the SARI located in the floodway was protected with approximately fifteen (15)feet of soil cover. However, over time as the result of erosion, the riverbed has dropped in elevation, thereby reducing the soil cover to as little as three (3)feet in certain locations; and D. Additionally, as the result of the implementation of the "Santa Ana River Mainstem Project", maximum stormwater releases from Prado Dam will be increased from nine thousand three hundred (9,300) ds to as much as thirty thousand (30,000)ds, resulting in additional scouring of the riverbed, by as much as twenty (20)feet. Scour to this depth would fully expose that portion of the SARI located within the floodway which could cause a complete structural failure of the pipeline, resulting in a discharge of untreated wastewater into the Santa Ana River and the transport of sediment into OCSD's Treatment Plant, thereby disrupting the treatment process; and WSSS-TLW:pI V-3Aen 5I01:k140245 1 E. On or about 2001, OCSD began making interim modifications to the SARI to protect its integrity and guard against structural failure of the Line, which modifications included obtaining permits, preparing plans and specifications, obtaining bids, and hiring contractors, such that the modifications would be completed before commencement of the 2001-02 rainy season; and F. Beginning in 1997, OCSD initiated a program to develop a long- term solution to protect the SARI. This program included the evaluation of alternatives, completion of an environmental impact report, and the conduct of design activities associated with the preferred alternative of realigning and relocating a new Line to replace a portion of the SARI, commonly known as "Alternative D". However, as a result of several unresolved issues, and a substantial increase in the estimated cost of implementing Alternative D, OCSD and SAWPA have determined that they jointly re-evaluate the alternatives; and G. The purpose of this Memorandum of Understanding is to clarify the process by which OCSD and SAWPA shall jointly study, select, and implement major repairs, including the long-term protection of the SARI or the realignment and relocation of the SARI; and H. This Memorandum of Understanding is not intended to repeal or amend the Agreement, but to provide for a resolution of the issues related solely to the need to realign, relocate, or otherwise protect the existing portions of the SARI which are presently deemed to be at risk of structural failure. STATEMENT OF UNDERSTANDINGS In consideration of the foregoing Recitals, OCSD and SAWPA agree as follows: Conduct of Maior Repairs In the event OCSD, for reasons other than its own convenience or benefit, needs to relocate, reconstruct, conduct major repairs, or replace any portion of the existing SARI facilities in which SAWPA is physically utilizing capacity, such work shall be conducted as follows: 1. Maior Repairs. For purposes of this Memorandum of Understanding, Major Repairs shall mean costs for the relocation, reconstruction, replacement, or repairs of the SARI that exceed the sum of One Hundred Thousand ($100,000) Dollars. WSBS-RW:pj:D3:08/15/01:#140245 2 2. Alternatives. OCSD and SAWPA shall jointly conduct a study which considers all reasonable alternatives, and to jointly develop a methodology that ranks the alternatives in accordance with appropriate criteria, including without limitation, consideration of probability and risk of failure, project costs and funding, and public acceptance. 3. CEQA Process. OCSD shall be the "Lead Agency', for the purpose of complying with the California Environmental Quality Act, as it pertains to the alternatives analysis and selection of the preferred alternative. 4. Joint Decision Making. The Parties agree to the establishment of a Joint Advisory Committee, comprised of three(3) Directors of OCSD, and three (3) Commissioners of SAWPA. In addition, the SAWPA Chair and OCSD Chair shall appoint one (1)Alternate Member. Each Alternate shall serve on the Committee in the event that a regular Director/Commissioner is absent. The Joint Advisory Committee shall elect one (1)of its Members as Chair, and one (1) of its Members as Vice-Chair, who shall preside at all meetings. A quorum for the purpose of transacting business shall consist of two (2) Members from each of the two (2) Boards. All staff and consultant recommendations concerning Major Repairs, including the protection and/or relocation of the SARI, recommendations concerning the preferred alternative method of eliminating or reducing the risk of failure of the existing SARI, project budgets, and the award of contracts, shall be subject to the review of the Joint Advisory Committee, which shall make its recommendation to the Board of Directors of OCSD and the Commission of SAWPA. In the event the Parties, acting through their respective governing Boards, are unable to mutually agree on a course of action to reduce or eliminate the existing risk to the portions of the SARI located within the floodway, then the decision shall be made by the Board of Directors of OCSD, and the provisions of the Agreement shall apply and control. 5. Third-Party Funds. The Parties expect the cost of such repairs to be substantial, and they recognize the importance of securing funds from third parties to cover such costs. Therefore, OCSD and SAWPA mutually agree to assist one another to obtain third-party funds to defray the costs of Major Repairs. 6. Project Implementation. OCSD shall manage the implementation of the approved project, including selection of the Design Engineer, approval of plans and specifications, award and execution of a construction contract, and construction management, all in accordance with the applicable provisions of state law, and adopted rules, policies, and procedures of OCSD, subject to the joint oversight of OCSD and SAWPA. WSBS-TLW:pj:M:08/15/01:#140245 3 7. Maintenance and Ordinary Repairs. OCSD shall perform maintenance and ordinary repairs in accordance with Covenant 5 of the Agreement, which maintenance and ordinary repairs, to the extent that they do not constitute "Major Repairs"within the meaning of this Memorandum of Understanding, shall also include conducting repairs to protect SARI from further erosion and to modify appurtenant facilities to reduce risk of failure. In addition, OCSD shall regularly inspect field conditions and periodically prepare a written report for review by the governing Boards of OCSD and SAWPA, describing such conditions and making appropriate recommendations for additional repairs that would serve to further protect the SARI. IN WITNESS WHEREOF, the Parties hereto have affixed their signatures as of the day and year first above written. ORANGE COUNTY SANITATION DISTRICT By Chair, Board of Directors By Secretary, Board of Directors APPROVED AS TO FORM: THOMAS L. WOODRUFF DISTRICT COUNSEL By SANTA ANA WATERSHED PROJECT AUTHORITY By Chair By Secretary APPROVED AS TO FORM COMMISSION COUNSEL By WssS-TLw:PI:D-a:oa/tvoi: 14024e 4 1 ORANGE COUNTY SANITATION DISTRICT ph.ae: 014)962.2411 fat: [714)962-0 56 ww.4aad.cam a.tllga aW.: P.O.Bait 8127 r mtaanw1ay,ra NOTICE OF MEETING 92728.8127 OF THE aild.: STEERING COMMITTEE 10944 EWe Avenue F ntam Valley.L 92708-7018 ORANGE COUNTY SANITATION DISTRICT w M Agencies • WEDNESDAY, AUGUST 22, 2001 - 5 P.M. MI.. Anahaam Breo DISTRICT'S ADMINISTRATIVE OFFICE e1ene pm* 10844 ELLIS AVENUE Cypress Fowrram ✓alley FOUNTAIN VALLEY, CALIFORNIA 92708 waermn CxrOen Glvva Humingtpn Beech Irvine La Het"° L°Palm a . A regular meeting of the Steering Committee of the Board of Directors of cos = a roe» . Beath Orange County Sanitation District will be held at the above location, date and CMnge Plxenda time. Santa Ana seal Bench Stamm� Tuau. ✓Ile Park ytrve Linda Gu,ty of Or.ng. 5.n1tary 01. .. Costa Mesa Mldway Ct, W.",vla[ u h"me Rent', To maintain worldcless leadership in wastewater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, August 22, 2001 Wednesday, September 26, 2001 Wednesday, October24, 2001 Wednesday, November28, 2001 Wednesday, December 19, 2001- Wednesday, January 23, 2002 Wednesday, February 27, 2002 Wednesday, March 27, 2002 Wednesday, April 24, 2002 Wednesday, May 22, 2002 Wednesday, June 27, 2002 Wednesday, July 17, 2002' Wednesday, August 28, 2002 'Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: August 22, 2001 Meeting Time: 5 p.m. Meeting Adjourned: Committee Members Norm Eckenrode, Chair Peter Green,Vice Chair Steve Anderson, Chair, PDC Committee Pat McGuigan, Chair, OMITS Committee Shirley McCracken, Chair, FAHR Committee Jim Silva, Supervisor Others Tod Ridgeway, Director, Guest _ Thomas L.Woodruff, General Counsel Don Hughes Wally Kruetzen,Chief Executive Officer TCA Art Leahy, Chief Executive Officer OCTA _ Chip Prather, Fire Chief OC Fire Authority _ Dana Smith, Executive Director LAFCO Janet Huston, Executive Director LCC-OC Michael Schumacher, Chief Executive Officer County of Orange Mike Pamess, City Manager, San Clemente, OC Managers Association Staff Present Blake P. Anderson, General Manager................................. Greg Mathews,Assistant to the General Manager............. David Ludwin, Director of Engineering................................ Bob Ghirelli, Director of Technical Services........................ Patrick Miles, Director of Information Technology............... Robert Colon, Director of Operations & Maintenance......... Gary Streed, Director of Finance........................................._ Lisa Tomko, Director of Human Resources...................... Lisa Murphy, Communications Manager............................. Tom Flanagan, Project Specialist........................................ JeanTappan, Secretary....................................................... c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, AUGUST 22, 2001 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the meeting dale and time above. All written materials relating to each agenda item am available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). Book Page I August 22, 2001 Agenda (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the July 18, 2001 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR A. Report on CASA Annual Conference B. Urban Runoff Ad Hoc Committee Meeting, Wednesday, August 29,4 p.m. (6) REPORT OF GENERAL MANAGER A. Reorganization of Administrative Services (7) B. (7) REPORT OF GENERAL COUNSEL A. Draft MOU re major repairs to SARI Line (8) DISCUSSION ITEMS (Items A-B) A. County Leadership Program: Authorize General Manager to provide$5000 to fund a county-wide leadership retreat for elected officials and to confine participation in the retreat by the Orange County Sanitation District (Blake AndersonNisiting CEOs) B. Review Agenda Items scheduled to be presented to Committees in September (Information item only) (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT _2_ Book Page 2 August 22, 2001 Agenda (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday, September 26, 2001. The next Board Meeting is scheduled for 7 p.m., Wednesday, 26, 2001. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation,or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b)matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Confer with District's Labor Negotiators (Human Resources Representative and General Manager) re salaries, benefits, terms and conditions of employment for Al-will Contracts with Executive Management Team (Government Code Section 54957.6) B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT jt GAWRDTAWGENDALSTEERING COMMITTEeOIMG' 201 AGENDA,MEETING MENDAR AND ROLL CALL EHEET.DDC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Norm Eckenrode (714)993-8261 (Placentia City Hall) Secretary: Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mail: ItaDDan(a)ocsd.com -3- Book Page 3 DRAFT MINUTES OF STEERING COMMITIEE MEETING Wednesday, July 18, 2001 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, July 18, 2001 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas Nixon, General Counsel Norm Eckenrode, Chair Don Hughes Peter Green, Vice Chair Ryal Wheeler Pat McGuigan, Chairman, OMTS Committee Steve Anderson, PDC Committee STAFF PRESENT: Shirley McCracken, Chairman, FAHR Committee Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Gary Slreed, Director of Finance Directors Absent: Lisa Tomko, Director of Human Resources Jim Silva, County Supervisor Lisa Lawson, Communications Manager Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the June 27, 2001 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode reported on the Directors Workshop held Saturday, July 14. There were 11 directors and 3 alternates in attendance, as well as 55 others from the public. The main topic of discussion was levels of treatment. At least four more workshops are planned in the next 15 months. Chair Eckenrode reminded the directors of the upcoming August 15-18 CASA Annual Conference in San Diego. A meeting has tentatively been scheduled for 3:30 p.m. on Wednesday, August 22,with Huntington Beach and County leadership and staff to discuss beach issues. Book Page 5 Minutes of the Steering Committee Page 2 July 18, 2001 Director Peter Green complimented staff on the excellent session on July 14. His fellow councilpersons found It very informative. Director Pat McGuigan requested that staff give as much notification on upcoming meetings as possible (three months If possible), even if it needs to be changed later. All committee members agreed that Saturday morning meetings work best. Director McGuigan also reported that she visited the Orange County Fair and complimented staff on OCSD's booth. (6) REPORT OF THE GENERAL MANAGER Gary Streed, Director of Finance, represented the General Manager. A. Bob Ghirelli, Director of Technical Services, updated the members on Huntington Beach activities. The fourth of six surveys begins tomorrow(Thursday,July 19)and will end at noon on Saturday. Some near-shore work is being done by Scripps Institute to check currents around the power plant. Staff is taking a second look at the work done in 1999. The Source Control program has been diverted for the next month to look at whether there may have been an on-shore source that was missed. Lisa Lawson, Communication Services Manager, reported that the media has been invited into the lab during this weekend's survey to see how the samples are managed. The media will have been invited to every phase of the investigation process at the end of this phase. B. Ms. Lawson provided an overview of the recent public opinion survey. The results will be presented to the Board next month. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Nixon discussed proposed changes to the public comment section of the agenda for Board meetings. It was decided that the Board Chair would determine whether to limit the comment period to 30 minutes based on the number of requests to speak that are submitted. Upon vote of the Board, an additional comment period could be added toward the end of the meeting. (8) DISCUSSION ITEMS (Items A-B) A. Groundwater Replenishment System Issues David Ludwin conveyed the concerns of members of the Joint Coordinating Committee and staff on two issues: 1) Disclosure of communications that staff and JCC members have with prospective consultants;and 2)Procedures for the selection of consultant services. The Directors agreed that staff should continue to meet with consultants to allow open communication about the project and to help insure that the best-qualified firth is ultimately selected. However, no 8rtn shall be excluded for any reason from meeting with staff. The Committee members also agreed that no Directors should serve on the selection committee. Director McGuigan,with support of the other Committee members, asked General Counsel to prepare a draft policy for consideration at the next Steering Committee meeting and by the PDC Committee and the Board in September that would prohibit Book Page 6 Minutes of the Steering Committee Page 3 July 18, 2001 the Directors from having any ex parte communication with prospective consultants on any project for the District. Staff would be required to disclose all communications with prospective consultants. B. The Agenda Items scheduled to be considered by the Board's working committees in August were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY It was announced that Agenda Item 14.d. on the Board agenda would be pulled because the JCC has not yet approved on this agreement. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON ATA SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for August 22, 2001 at 5 p.m. The next Board Meeting is scheduled for August 22, 2001 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:05 p.m. in Closed Session, pursuant to Section 54957.6, to discuss with District's Labor Negotiators salaries, benefits, terms and conditions of employment for At-will Contracts with Executive Management, Division Managers and Confidential Group members. Minutes of the Closed Session are on file with the Board Secretary. The minutes of the Joint Board will report on the actions when they are approved. At 6:18 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:20 p.m. S mitted by: J Tappan ring Committee Secretary G.\x�auNOenaal5!ttnne Cpm,!,re10,Uu!�]16'J1 SC N.:w:ceoc Book Page 7 �'�i.: a -� �I an �s ?'9 f'. �Y�_ _ ik.a O O � � � r did � d � � � � � y � � � � � � � r � � r � � � y � y � zxz � d � � d � � � � �, � � � 0 ("D d CD n O m X D CD � C Z o � 0 •�� ,u 'rg. �. t'YI `�p � �y I':Y �'��l�ja/ti.tii AS o-Y?`� �'✓i.�l�7+�� S/ tea& C� O td0 P P P cP CD CD CD � o V V �c o C-D O CD w h trMe� �08% 'e V` Y )• � ry ;7 , �7e_Jr7��."hye;!i��^' r. id�tlJ. a S�;dhriS+awhM CD O CD CD O � C� o O 0 0 A ►- �" .n,YFP yi.'tiiY'rl� ; ftiSy yiJ`Y. O CD CD �? C-D CD ! C.��'q�iir,��y�e•(.r�j .�7�1W l�.+n�}l�tY 1:`7"'•i��' f •S �V y1 n�`S�`i'S��l I,IVA • (DD CCD n r° CD r o r o ' d Q' 'oZ CD CDw o CD o CD � � o �• o O ulci CD . . � . . . ♦ � ♦ � � o CD N CD -' 3 W k CD CD � . � 7 C p C � CD o W CD 0 CD cr n � o ° CIA a a4 r r a o 0' ll� % p CD CD CD c 0 C° CD P. CD � w o ,t a � � N O ~' O O O .��� •Sg? �1. '�1V1 r. .1A����.AM 1h *0� � O o hvr CD CD ow CD 0 ^• F•+• hv� !••p CD O�• (� O O n Pr CD tnt CD cr cn CD cu O chi► • CAcn o CD CD � Gn a , CD lJ_i CD CD CA CD r� � 16 1 ..?L2 %^"ffYlSl I:�Jf.:.'�rh13+.`i:1h CD 0 CD CD 'ter CD r/� UQ � O �t (D p O O ~ O CD CD 0 rCb a -J '" • s p ins CD Cora CD p CD CD an nCD CD o �' CD ¢ x Q. CD ' l I CD C P rD O O CDCD eD �-h CD N C � v CD ('D CD CCD Cr C t O CD CD O CD O CD CD CD cr CD 000 a N spa ♦ � n � � � O r � o wk o � U• p u, �, c a ca a w ' t'F• ��1�S�Sr.W Ar..^ak V1 • • O O.. CD p �74 CD CD CD CD � � � • CD N c � • � (� CD � � O C V) _ , CD CD A� N C-D O n CD CD � . CD CD OCD n CD ra. o � '+1OHni!;ro '.. CD CD OD �• �. . �q N rp n CD CD cr o ~' r•' ~; cP C ' P C CD o � �,r ) �`•' f f OO (D C-D (�D v� �� � UUCD ¢' n O C-D c-� CD CID o 0 CDCD p.: CD CD � (PD CD O CL O CD l 1 ♦ CD CD N CD • �' e�—r � � rr CDv C/� � • rt rr . o0 CD C CD P CD ~ tt CD C � W CD � � O J CD c • � CD N nO O CD CD CD CD CD CD CD CD C o n CAD n O `� n O� O CD CD � � CD CD � o n � ao -, - n O O cn CCD C C `� A� O O CD � CCD V) A� CD CD �+ Y C n CD Q Q CD Pow •� o � a sm� C�., CD . g- C4 . O , fD CD n � . O CD O � C CD � V) �; nCD o p aC CD 6, � cr • � O CD '' •,�Za _iim S ti r x cnt CD CD CD UQ C-D CD CD CD CD ¢' o ~ q C-D C n � C CD � . r+ CD A' a CDCD N C CD � N ` V O CD a. p--n A� /.. CDCD 1 _ o BCD . CD CD I/•'� �' � o o CD O y �, � a p � Z CD p 'C3 i r,- o o a ° CD � � 0 � 0 �. N d C O C UQQ CD o CD CDCD h--I a '-] o cam CD P7' CD , � CDCD CD o cn y cn cn c a CD CD a Y N N x O CD CD ram* O C CD CD ,� • O o � oo O 0 � � CD N W STEERING COMMITTEE Meeting Date To Bd.of DU. oer2z,ol AGENDA REPORT Item Number Item Number Orange County Sanitation District FROM: Blake P. Anderson,General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: September Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in September. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in September: OMTS Committee: 1. Consider recommendations of Fuel Mixing Study for Central Generation 2. Report on the results of Odor Control Master Plan 3. Update on Operational Research for FY 01/02 4. Update on Huntington Beach Activities PDC Committee: 1. Ratify Change Orders Nos. 2 and 3, and approve Closeout Agreement and Notice of Completion, Job No. J-52, Grit Removal System 2. Ratify Change Order No. 9, Job No. P2-39, Rehabilitation of Digesters I, J, K. L, M. N and O at Plant No. 2 3. Approve Addendum No. 9 to PSA for Job No. J-42, Plant Reinvention/Automation Project 4. Approve Addendum No. 2 to PSA for Job No. P2-82, Plant Utilities Rehabilitation and Refurbishment 5. Approve Addendum No. 2 to PSA for Jobs Nos. 1-2-4, 1-17 and 7-21, Sewer Inspection/Evaluation Project 6. Authorize equipment prepurchase for Job No. J-71-7, Scrubber Monitor and Control 7. Approve plans and specifications and award construction contract for SP2001-21, Ventilation Improvements at Main Street Pump Station Book Page 33 FAHR Committee: 1. Review Status of 2001-02 Financial Plan 2. Review Report on Purchases approved by General Manager 3. Consider Quarterly Investment Management Program Report 4. Review 2001-02 End of Year Operational Report PROJECTICONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt c roduuVnda� tMngtm RmV g�M Udi On Wsatyrgm aMaad. amAa Page 2 Book Page 34 Orange County Sanitation District (714) 962-2411 www.ocsd.com mailing address: P.O. Box 8127 Fountain Valley, California 92i28-8127 street address: 10844 Ellis Avenue Fountain Valley, California 92708-7018 Published on recycled paper