HomeMy WebLinkAbout2001-08 FILED
DRAFT IN THE OFFICE OF THE SECRETARY
ORANGE COUNTY r,"IMPON DISTRICT
MINUTES OF STEERING COMMITTEE MEETING SEP 26 2001
Wednesday, August 22, 2001 �.
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, August 22, 2001 at 5 p.m., in the District's Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Thomas L. Woodruff, General Counsel
Norm Eckenrode, Chair Don Hughes
Peter Green, Vice Chair Director Tod Ridgeway
Pat McGuigan, Chairman, OMTS Committee Wally Kruetzen
Steve Anderson, PDC Committee Chip Prather
Shirley McCracken, Chairman, FAHR Committee Dana Smith
Jim Silva, County Supervisor Janet Huston
Ryal Wheeler
Directors Absent: Sonja Wassgren
None Joe Racano
Doug Korthof
STAFF PRESENT:
Blake Anderson, General Manager
Bob Ghirelli, Director of Technical Services
David Ludwin, Director of Engineering
Greg Mathews, Assistant to the General
Manager
Lisa Murphy, Communications Manager
Tom Flanagan, Project Specialist
Jean Tappan, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
Mr. Doug Korthof expressed his views on the water crisis in Orange County including antiquated
water laws, crumbling infrastructure, over building in coastal zone, the 301(h)waiver, testing
methodology that should be updated, continuous monitoring of the ocean and going to full
secondary.
Mr. Joey Racano discussed people's resistance to change.
Minutes of the Steering Committee
Page 2
August 22, 2001
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the July 18, 2001 Steering Committee meeting were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Eckenrode reported on the CASA conference held last week in San Diego. He
stated that the session headed by Blake Anderson was the most informative. Blake provided an
overview of the session that Included taking an integrated approach to watershed management that
considers technical solutions and governance issues.
Chair Eckenrode reported that he has called a meeting of the Urban Runoff Ad Hoc Committee for
next Wednesday,August 29, 2001, at 4 p.m. here at the District. Members of that committee are:
Directors Steve Anderson, Shawn Boyd, Don Bankhead, Peter Green, Beth Krom,Tod Ridgeway,
Jim Silva and himself. He has also invited other agency representatives in the area. The goal is to
set standards for what we need to do,fund it, and seek financial support from EPA.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported that he has reorganized the Administrative Services
group to include strategic planning and oversight of the reinvention programs (DART and LEAD). By
integrating these initiatives, Increased efficiencies should result.
Bob Ghirelli,Technical Services Director, provided the members with a heads-up on a new regulatory
control on sewering agencies being proposed by the Regional Water Quality Control Board. New
permits would be issued to all entities in Orange County that collect wastewater,which would
establish controls, detail reporting requirements and spill responses. It is anticipated that the
Sanitation District would be the lead agency. It appears that the Board has taken the federal CMOM
requirements and incorporated them into these new permits. This program is being presented to the
Regional Board in October. Staff will be discussing this with Regional Board staff members to find
out exactly what is being proposed and the get together with the cities in the county to review the
information and then make recommendations during the hearing process. Concerns expressed by
the members were the Issue of redundancy and duplication in the Information requested, funding,
Inconsistency between citiestcounty of requiring grease traps, ability of the Regional Board staff to
evaluate the data; loss of flexibility to let agencies find solutions. Mr. Ghirelli will report back to the
members as this program evolves.
Lisa Murphy, Communications Manager, thanked Chair Eckenrode for participating in the District's
booth at the Orange County Fair.
Ms. Murphy then described the results of the phone survey that was conducted during a 10-day
period In June. There were 1500 respondents and the survey has a t 2.6%accuracy rate. The
questions addressed sewage treatment, urban runoff and costs of treatment. The data has been
analyzed and the results from inland cities and beach cities have been separated. The major
questions raised by the directors concerned whether the respondents were homeowners or not and
how many people lived In a residence. It was suggested that an interest initiative be circulated
regarding placing the level of treatment on the ballot, though the timing may be a problem. The
Directors directed Ms. Murphy to present the complete survey report at the September Board
Committee meetings.
Minutes of the Steering Committee
Page 3
August 22,2001
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff reported on the draft MOU with SAWPA regarding major repairs to
the SARI line. It appears that the draft prepared by SAWPA is an attempt to rewrite the 1972
agreement The SAWPA draft included provisions that would give equal votes to both agencies on
determining an alternative for the improvement project but did not address impasse. They also
asked to serve as co-lead on other aspects of the project, and that SAWPA must approve all major
repairs over$5,000. Mr.Woodruff indicated that he has rewritten the MOU to address those
requests. The Steering Committee authorized presenting it to the Board for approval in concept,as
there are still some changes necessary. When the MOU is finalized, it will be presented to the PDC
Committee for review.
(8) DISCUSSION ITEMS (Items A-B)
A. County Leadership Program: Authorize General Manager to provide$5000 to fund a
county-wide leadership retreat for elected officials and to confirm participation in the
retreat by the Orange County Sanitation District
Wally Kmetzen, CEO of the Transportation Corridor Agencies, presented the
background that led to formation of the sponsoring group,which is made of up
executives of the major agencies in Orange County. The goal Is to increase leadership
skills and build relationships between the major Orange County utilities to work more
cooperatively on regional infrastructure issues, as well as building future leadership
capacities in the county.
Major challenges in the county that are anticipated in the next 20 years were discussed
and it is anticipated that the seminar will help electeds make the hard decisions. It will
be an educational opportunity without scrutiny to generate ideas and to start addressing
the actual issuestproblems facing every city in the county.
MOTION: It was moved, seconded and duly carried to authorize the General Manager
to provide$5000 to fund a county-wide leadership retreat for elected officials and to
confirm participation in the retreat by the Orange County Sanitation District.
(9) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
Minutes of the Steering Committee
Page 4
August 22, 2001
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for September 26, 2001 at 5 p.m.
The next Board Meeting is scheduled for September 26, 2001 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:55 p.m. in Closed Session, pursuant to Section 54957.6, to
discuss salaries, benefits, terms and conditions of employment for At-will Contracts with
members of the Executive Management Team. Minutes of the Closed Session are on file with
the Board Secretary. The minutes of the Joint Board will report on the actions when they are
approved.
At 6:58 p.m., the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:58 p.m.
Su fitted by:
Jeafyappan �rT
SteieAng Committee Secretary
G.i.o.a.Wp.m GmnnnsanMup,oe ?=rr &x
STATE OF CALIFORNIA )
)SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, August 22, 2001,was
duly posted for public inspection in the main lobby of the District's offices on Wednesday,August
15, 2001.
IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of August, 2001.
u
Penny Kyle cr of the Board of Directors of
Orange Coun itation District
Posted: August 15 ,2001, 2:40 p.m.
By:
Signature
wpEoclpm�541pmn4ps4,q.im
n ` LAW OFFICES OF
WOODRUFF, SPRADLIN & SMART Agenda Item 7.A.
A PROFESSIONAL CORPORATION
MEMORANDUM
TO: Chair and Members of Board of Directors
Orange County Sanitation District
FROM: General Counsel
DATE: August 15, 2001
RE: Proposed Memorandum of Understanding with
Santa Ana Watershed Project Authority ("SAWPA")
As a result of numerous meetings between Staff, Consultants, and Directors of
both SAWPA and the District concerning the District's determination and decision to
proceed forward with the Relocation of the Santa Ana River Interceptor ("SARI") Sewer
Line, a current proposal has been tentatively agreed to that calls for the execution of a
Memorandum of Understanding between the two agencies concerning most aspects of
this project. The draft MOU presented on this agenda for Board consideration has been
prepared by the undersigned after reviewing two drafts submitted by SAWPA. It was
concluded that those drafts were totally inadequate and were contrary to certain
positions currently expressed by OCSD, as well as being an attempt to specifically
amend the 1972 Waste Water Interceptor Agreement between the Parties.
As the Directors will recall, the District engaged Consulting Engineers and they,
in conjunction with District staff, evaluated a number of possible alternative solutions to
the present dilemma facing the existing SARI Line located in the riverbed from the
Prado Dam to the Anaheim/Orange area. Ultimately, the OCSD Board selected
"Alternative D", and directed Staff to proceed forward with the acquisition of necessary
rights-of-way and to develop specific plans and specifications for the award of a
construction contract. Shortly thereafter, several issues arose from the neighboring
property owners, but more urgently by the SAWPA Commissioners, principally related
to the total cost of the project, of which they were obligated to pay approximately 76%.
Following guidance and direction from your Board, District Staff has met on a
number of occasions with SAWPA Staff in an attempt to resolve the concerns of
SAWPA, but to assure that action was taken at the earliest possible date to protect
against a catastrophic failure of the SARI because of inadequate cover and the need for
protection during times of significant water flow in the Santa Ana River.
The SAWPA representatives have indicated that they want to have equal power
and authority to approve the Project, including the selection of the Alternative and the
determination to proceed with necessary contracts. Under the terms of the existing
Agreement between SAWPA and OCSD, executed in 1972, the District has the full and
SAWPA MOU-
Board of Directors
August 15, 2001
Page 2
absolute decision making authority on all aspects of the repair, relocation, replacement,
or modification of the Line. SAWPA is obligated to financially contribute its pro-rata
costs, which vary in percentage based upon the particular reach of the Line. The
combined average for the current project under consideration calls for SAWPA to pay
76% of all project costs, including design and construction.
The Memorandum of Understanding prepared for your consideration has the
following significant provisions:
1. It specifically does not amend or repeal the 1972 Agreement, but is
supplemental thereto for the limited purpose of this project.
2. A Joint Committee of three Directors from each Board will be the Advisory
Committee to review proposals from the consultants and staff.
3. The Advisory Committee will make a recommendation to the governing
Boards of both OCSD and SAWPA.
4. In the event there is no mutual agreement by both Boards, then OCSD
reserves the right to make the decision unilaterally in order to ensure
against any catastrophic failure that could severely impact the District's
Treatment Plant operations and even our discharge under the NPDES
Permit.
The last item has not been agreed to by SAWPA, but it would appear that If an
impasse were reached between the two agencies, there would be the risk of no action,
and thus the catastrophic failure. Under the terms of the present Agreement, the
District already possesses the right to make a unilateral decision to replace, realign,
relocate, or make major repairs to the existing facility. Thus, in the event of impasse,
the District would be exercising no new rights that are already in existence under the
1972 Agreement. It appears certain that OCSD is willing to evaluate and consider this
entire Project and all of its Alternatives on a "good-faith" basis with SAWPA, but it is
recommended that the District re-state in the MOU, that in the event of impasse, the
District has the unilateral right and power to proceed forward.
THOMAS L. WOODRUFF
GENERAL COUNSEL
'rLW:pI
cc: Mr. B.P. Anderson
Mr. D.A. Ludwin
Mr. G.G. Streed
Mr. J. Herberg
Mr.A. loan
SAWPA MOU-
P
MEMORANDUM OF UNDERSTANDING
CONCERNING MAJOR REPAIRS TO
THE SANTA ANA REGIONAL INTERCEPTOR
THIS MEMORANDUM OF UNDERSTANDING, is made and entered into,
to be effective this _ day of 2001, by and between:
ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "OCSD";
AND
SANTA ANA WATERSHED PROJECT
AUTHORITY, hereinafter referred to as
"SAW PA".
RECITALS
A. OCSD is the successor-in-interest to County Sanitation District No.
2 of Orange County, California, and SAWPA is the successor-in-interest to the
Chino Basin Municipal Water District, the Original Parties to the Waste Water
Interceptor Capacity Agreement dated April 12, 1972 (hereinafter referred to as
the "Agreement"); and
B. Pursuant to the Agreement,the Santa Ana River Interceptor
("SARI")was constructed and placed into operation. A portion of the SARI was
constructed in the floodway of the Santa Ana River from Prado Dam to
and
C. As originally constructed, the portion of the SARI located in the
floodway was protected with approximately fifteen (15)feet of soil cover.
However, over time as the result of erosion, the riverbed has dropped in
elevation, thereby reducing the soil cover to as little as three (3)feet in certain
locations; and
D. Additionally, as the result of the implementation of the "Santa Ana
River Mainstem Project", maximum stormwater releases from Prado Dam will be
increased from nine thousand three hundred (9,300) ds to as much as thirty
thousand (30,000)ds, resulting in additional scouring of the riverbed, by as
much as twenty (20)feet. Scour to this depth would fully expose that portion of
the SARI located within the floodway which could cause a complete structural
failure of the pipeline, resulting in a discharge of untreated wastewater into the
Santa Ana River and the transport of sediment into OCSD's Treatment Plant,
thereby disrupting the treatment process; and
WSSS-TLW:pI V-3Aen 5I01:k140245 1
E. On or about 2001, OCSD began making interim
modifications to the SARI to protect its integrity and guard against structural
failure of the Line, which modifications included obtaining permits, preparing
plans and specifications, obtaining bids, and hiring contractors, such that the
modifications would be completed before commencement of the 2001-02 rainy
season; and
F. Beginning in 1997, OCSD initiated a program to develop a long-
term solution to protect the SARI. This program included the evaluation of
alternatives, completion of an environmental impact report, and the conduct of
design activities associated with the preferred alternative of realigning and
relocating a new Line to replace a portion of the SARI, commonly known as
"Alternative D". However, as a result of several unresolved issues, and a
substantial increase in the estimated cost of implementing Alternative D, OCSD
and SAWPA have determined that they jointly re-evaluate the alternatives; and
G. The purpose of this Memorandum of Understanding is to clarify the
process by which OCSD and SAWPA shall jointly study, select, and implement
major repairs, including the long-term protection of the SARI or the realignment
and relocation of the SARI; and
H. This Memorandum of Understanding is not intended to repeal or
amend the Agreement, but to provide for a resolution of the issues related solely
to the need to realign, relocate, or otherwise protect the existing portions of the
SARI which are presently deemed to be at risk of structural failure.
STATEMENT OF UNDERSTANDINGS
In consideration of the foregoing Recitals, OCSD and SAWPA agree as
follows:
Conduct of Maior Repairs
In the event OCSD, for reasons other than its own convenience or benefit,
needs to relocate, reconstruct, conduct major repairs, or replace any portion of
the existing SARI facilities in which SAWPA is physically utilizing capacity, such
work shall be conducted as follows:
1. Maior Repairs. For purposes of this Memorandum of
Understanding, Major Repairs shall mean costs for the relocation, reconstruction,
replacement, or repairs of the SARI that exceed the sum of One Hundred
Thousand ($100,000) Dollars.
WSBS-RW:pj:D3:08/15/01:#140245 2
2. Alternatives. OCSD and SAWPA shall jointly conduct a study
which considers all reasonable alternatives, and to jointly develop a methodology
that ranks the alternatives in accordance with appropriate criteria, including
without limitation, consideration of probability and risk of failure, project costs and
funding, and public acceptance.
3. CEQA Process. OCSD shall be the "Lead Agency', for the purpose
of complying with the California Environmental Quality Act, as it pertains to the
alternatives analysis and selection of the preferred alternative.
4. Joint Decision Making. The Parties agree to the establishment of a
Joint Advisory Committee, comprised of three(3) Directors of OCSD, and three
(3) Commissioners of SAWPA. In addition, the SAWPA Chair and OCSD Chair
shall appoint one (1)Alternate Member. Each Alternate shall serve on the
Committee in the event that a regular Director/Commissioner is absent. The
Joint Advisory Committee shall elect one (1)of its Members as Chair, and one
(1) of its Members as Vice-Chair, who shall preside at all meetings. A quorum for
the purpose of transacting business shall consist of two (2) Members from each
of the two (2) Boards.
All staff and consultant recommendations concerning Major
Repairs, including the protection and/or relocation of the SARI, recommendations
concerning the preferred alternative method of eliminating or reducing the risk of
failure of the existing SARI, project budgets, and the award of contracts, shall be
subject to the review of the Joint Advisory Committee, which shall make its
recommendation to the Board of Directors of OCSD and the Commission of
SAWPA.
In the event the Parties, acting through their respective governing
Boards, are unable to mutually agree on a course of action to reduce or eliminate
the existing risk to the portions of the SARI located within the floodway, then the
decision shall be made by the Board of Directors of OCSD, and the provisions of
the Agreement shall apply and control.
5. Third-Party Funds. The Parties expect the cost of such repairs to
be substantial, and they recognize the importance of securing funds from third
parties to cover such costs. Therefore, OCSD and SAWPA mutually agree to
assist one another to obtain third-party funds to defray the costs of Major
Repairs.
6. Project Implementation. OCSD shall manage the implementation
of the approved project, including selection of the Design Engineer, approval of
plans and specifications, award and execution of a construction contract, and
construction management, all in accordance with the applicable provisions of
state law, and adopted rules, policies, and procedures of OCSD, subject to the
joint oversight of OCSD and SAWPA.
WSBS-TLW:pj:M:08/15/01:#140245 3
7. Maintenance and Ordinary Repairs. OCSD shall perform
maintenance and ordinary repairs in accordance with Covenant 5 of the
Agreement, which maintenance and ordinary repairs, to the extent that they do
not constitute "Major Repairs"within the meaning of this Memorandum of
Understanding, shall also include conducting repairs to protect SARI from further
erosion and to modify appurtenant facilities to reduce risk of failure. In addition,
OCSD shall regularly inspect field conditions and periodically prepare a written
report for review by the governing Boards of OCSD and SAWPA, describing such
conditions and making appropriate recommendations for additional repairs that
would serve to further protect the SARI.
IN WITNESS WHEREOF, the Parties hereto have affixed their signatures
as of the day and year first above written.
ORANGE COUNTY SANITATION DISTRICT
By
Chair, Board of Directors
By
Secretary, Board of Directors
APPROVED AS TO FORM:
THOMAS L. WOODRUFF
DISTRICT COUNSEL
By
SANTA ANA WATERSHED PROJECT AUTHORITY
By
Chair
By
Secretary
APPROVED AS TO FORM
COMMISSION COUNSEL
By
WssS-TLw:PI:D-a:oa/tvoi: 14024e 4
1 ORANGE COUNTY SANITATION DISTRICT
ph.ae:
014)962.2411
fat:
[714)962-0 56
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r mtaanw1ay,ra NOTICE OF MEETING
92728.8127 OF THE
aild.: STEERING COMMITTEE
10944 EWe Avenue
F ntam Valley.L
92708-7018 ORANGE COUNTY SANITATION DISTRICT
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Agencies
• WEDNESDAY, AUGUST 22, 2001 - 5 P.M.
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Anahaam Breo DISTRICT'S ADMINISTRATIVE OFFICE
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Fowrram ✓alley FOUNTAIN VALLEY, CALIFORNIA 92708
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To maintain worldcless leadership in wastewater and water resource management.
STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, August 22, 2001
Wednesday, September 26, 2001
Wednesday, October24, 2001
Wednesday, November28, 2001
Wednesday, December 19, 2001-
Wednesday, January 23, 2002
Wednesday, February 27, 2002
Wednesday, March 27, 2002
Wednesday, April 24, 2002
Wednesday, May 22, 2002
Wednesday, June 27, 2002
Wednesday, July 17, 2002'
Wednesday, August 28, 2002
'Tentatively rescheduled from regular fourth Wednesday.
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: August 22, 2001 Meeting Time: 5 p.m.
Meeting Adjourned:
Committee Members
Norm Eckenrode, Chair
Peter Green,Vice Chair
Steve Anderson, Chair, PDC Committee
Pat McGuigan, Chair, OMITS Committee
Shirley McCracken, Chair, FAHR Committee
Jim Silva, Supervisor
Others
Tod Ridgeway, Director, Guest _
Thomas L.Woodruff, General Counsel
Don Hughes
Wally Kruetzen,Chief Executive Officer TCA
Art Leahy, Chief Executive Officer OCTA _
Chip Prather, Fire Chief OC Fire Authority _
Dana Smith, Executive Director LAFCO
Janet Huston, Executive Director LCC-OC
Michael Schumacher, Chief Executive Officer
County of Orange
Mike Pamess, City Manager, San Clemente,
OC Managers Association
Staff Present
Blake P. Anderson, General Manager.................................
Greg Mathews,Assistant to the General Manager.............
David Ludwin, Director of Engineering................................
Bob Ghirelli, Director of Technical Services........................
Patrick Miles, Director of Information Technology...............
Robert Colon, Director of Operations & Maintenance.........
Gary Streed, Director of Finance........................................._
Lisa Tomko, Director of Human Resources......................
Lisa Murphy, Communications Manager.............................
Tom Flanagan, Project Specialist........................................
JeanTappan, Secretary.......................................................
c: Lenora Crane
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, AUGUST 22, 2001 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
In accordance with the requirements of California Government Code Section 54954.2, this agenda has
been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the
meeting dale and time above. All written materials relating to each agenda item am available for public
inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item
or that there is a need to take immediate action which need came to the attention of the District
subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than
72 hours prior to the meeting date.
All current agendas and meeting minutes are also available via OCSD's
Internet site located at www.ocsd.com. Upon entering OCSD's web site,
please navigate to the Board of Directors section.
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to three
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
Book Page I
August 22, 2001 Agenda
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the July 18, 2001 Steering Committee meeting.
(5) REPORT OF COMMITTEE CHAIR
A. Report on CASA Annual Conference
B. Urban Runoff Ad Hoc Committee Meeting, Wednesday, August 29,4 p.m.
(6) REPORT OF GENERAL MANAGER
A. Reorganization of Administrative Services (7)
B.
(7) REPORT OF GENERAL COUNSEL
A. Draft MOU re major repairs to SARI Line
(8) DISCUSSION ITEMS (Items A-B)
A. County Leadership Program: Authorize General Manager to provide$5000 to
fund a county-wide leadership retreat for elected officials and to confine
participation in the retreat by the Orange County Sanitation District (Blake
AndersonNisiting CEOs)
B. Review Agenda Items scheduled to be presented to Committees in September
(Information item only)
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
_2_
Book Page 2
August 22, 2001 Agenda
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday, September 26,
2001.
The next Board Meeting is scheduled for 7 p.m., Wednesday, 26, 2001.
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation,or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b)matters of pending or potential
litigation; (c)employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Confer with District's Labor Negotiators (Human Resources Representative and
General Manager) re salaries, benefits, terms and conditions of employment for
Al-will Contracts with Executive Management Team (Government Code Section
54957.6)
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
(14) ADJOURNMENT
jt
GAWRDTAWGENDALSTEERING COMMITTEeOIMG' 201 AGENDA,MEETING MENDAR AND ROLL CALL EHEET.DDC
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair: Norm Eckenrode (714)993-8261 (Placentia City Hall)
Secretary: Jean Tappan (714)593-7101
(714)962-0356(Fax)
E-mail: ItaDDan(a)ocsd.com
-3-
Book Page 3
DRAFT
MINUTES OF STEERING COMMITIEE MEETING
Wednesday, July 18, 2001
A meeting of the Steering Committee of the Orange County Sanitation District was held on
Wednesday, July 18, 2001 at 5 p.m., in the District's Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Thomas Nixon, General Counsel
Norm Eckenrode, Chair Don Hughes
Peter Green, Vice Chair Ryal Wheeler
Pat McGuigan, Chairman, OMTS Committee
Steve Anderson, PDC Committee STAFF PRESENT:
Shirley McCracken, Chairman, FAHR Committee Bob Ghirelli, Director of Technical Services
David Ludwin, Director of Engineering
Gary Slreed, Director of Finance
Directors Absent: Lisa Tomko, Director of Human Resources
Jim Silva, County Supervisor Lisa Lawson, Communications Manager
Jean Tappan, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the June 27, 2001 Steering Committee meeting were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Norm Eckenrode reported on the Directors Workshop held Saturday, July 14.
There were 11 directors and 3 alternates in attendance, as well as 55 others from the public. The
main topic of discussion was levels of treatment. At least four more workshops are planned in the
next 15 months.
Chair Eckenrode reminded the directors of the upcoming August 15-18 CASA Annual Conference in
San Diego.
A meeting has tentatively been scheduled for 3:30 p.m. on Wednesday, August 22,with Huntington
Beach and County leadership and staff to discuss beach issues.
Book Page 5
Minutes of the Steering Committee
Page 2
July 18, 2001
Director Peter Green complimented staff on the excellent session on July 14. His fellow
councilpersons found It very informative.
Director Pat McGuigan requested that staff give as much notification on upcoming meetings as
possible (three months If possible), even if it needs to be changed later. All committee members
agreed that Saturday morning meetings work best.
Director McGuigan also reported that she visited the Orange County Fair and complimented staff on
OCSD's booth.
(6) REPORT OF THE GENERAL MANAGER
Gary Streed, Director of Finance, represented the General Manager.
A. Bob Ghirelli, Director of Technical Services, updated the members on Huntington
Beach activities. The fourth of six surveys begins tomorrow(Thursday,July 19)and
will end at noon on Saturday. Some near-shore work is being done by Scripps
Institute to check currents around the power plant. Staff is taking a second look at the
work done in 1999. The Source Control program has been diverted for the next
month to look at whether there may have been an on-shore source that was missed.
Lisa Lawson, Communication Services Manager, reported that the media has been
invited into the lab during this weekend's survey to see how the samples are
managed. The media will have been invited to every phase of the investigation
process at the end of this phase.
B. Ms. Lawson provided an overview of the recent public opinion survey. The results will
be presented to the Board next month.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Nixon discussed proposed changes to the public comment section of the
agenda for Board meetings. It was decided that the Board Chair would determine whether to limit the
comment period to 30 minutes based on the number of requests to speak that are submitted. Upon
vote of the Board, an additional comment period could be added toward the end of the meeting.
(8) DISCUSSION ITEMS (Items A-B)
A. Groundwater Replenishment System Issues
David Ludwin conveyed the concerns of members of the Joint Coordinating
Committee and staff on two issues: 1) Disclosure of communications that staff and
JCC members have with prospective consultants;and 2)Procedures for the selection
of consultant services. The Directors agreed that staff should continue to meet with
consultants to allow open communication about the project and to help insure that the
best-qualified firth is ultimately selected. However, no 8rtn shall be excluded for any
reason from meeting with staff. The Committee members also agreed that no
Directors should serve on the selection committee.
Director McGuigan,with support of the other Committee members, asked General
Counsel to prepare a draft policy for consideration at the next Steering Committee
meeting and by the PDC Committee and the Board in September that would prohibit
Book Page 6
Minutes of the Steering Committee
Page 3
July 18, 2001
the Directors from having any ex parte communication with prospective consultants on
any project for the District. Staff would be required to disclose all communications
with prospective consultants.
B. The Agenda Items scheduled to be considered by the Board's working committees in
August were reviewed.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
It was announced that Agenda Item 14.d. on the Board agenda would be pulled because the JCC
has not yet approved on this agreement.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON ATA
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for August 22, 2001 at 5 p.m.
The next Board Meeting is scheduled for August 22, 2001 at 7 p.m.
(13) CLOSED SESSION
The Committee convened at 6:05 p.m. in Closed Session, pursuant to Section 54957.6, to
discuss with District's Labor Negotiators salaries, benefits, terms and conditions of employment
for At-will Contracts with Executive Management, Division Managers and Confidential Group
members. Minutes of the Closed Session are on file with the Board Secretary. The minutes of
the Joint Board will report on the actions when they are approved.
At 6:18 p.m., the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:20 p.m.
S mitted by:
J Tappan
ring Committee Secretary
G.\x�auNOenaal5!ttnne Cpm,!,re10,Uu!�]16'J1 SC N.:w:ceoc
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STEERING COMMITTEE Meeting Date To Bd.of DU.
oer2z,ol
AGENDA REPORT Item Number Item Number
Orange County Sanitation District
FROM: Blake P. Anderson,General Manager
Originator: Jean Tappan, Committee Secretary
SUBJECT: September Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the tentative agenda items scheduled for review by the Working
Committees in September.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in September:
OMTS Committee: 1. Consider recommendations of Fuel Mixing Study for Central
Generation
2. Report on the results of Odor Control Master Plan
3. Update on Operational Research for FY 01/02
4. Update on Huntington Beach Activities
PDC Committee: 1. Ratify Change Orders Nos. 2 and 3, and approve Closeout
Agreement and Notice of Completion, Job No. J-52, Grit
Removal System
2. Ratify Change Order No. 9, Job No. P2-39, Rehabilitation of
Digesters I, J, K. L, M. N and O at Plant No. 2
3. Approve Addendum No. 9 to PSA for Job No. J-42, Plant
Reinvention/Automation Project
4. Approve Addendum No. 2 to PSA for Job No. P2-82, Plant
Utilities Rehabilitation and Refurbishment
5. Approve Addendum No. 2 to PSA for Jobs Nos. 1-2-4, 1-17
and 7-21, Sewer Inspection/Evaluation Project
6. Authorize equipment prepurchase for Job No. J-71-7,
Scrubber Monitor and Control
7. Approve plans and specifications and award construction
contract for SP2001-21, Ventilation Improvements at Main
Street Pump Station
Book Page 33
FAHR Committee: 1. Review Status of 2001-02 Financial Plan
2. Review Report on Purchases approved by General Manager
3. Consider Quarterly Investment Management Program Report
4. Review 2001-02 End of Year Operational Report
PROJECTICONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
jt
c roduuVnda� tMngtm RmV g�M Udi On Wsatyrgm
aMaad. amAa Page 2
Book Page 34
Orange County Sanitation District
(714) 962-2411
www.ocsd.com
mailing address:
P.O. Box 8127
Fountain Valley, California
92i28-8127
street address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018
Published on recycled paper