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Home My WebLink About2001-05 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, May23, 2001 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, May 23, 2001 at 5 p.m., in the Districts Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Norm Eckenrode, Chair Don Hughes Peter Green, Vice Chair Director Beth Krom, Guest Pat McGuigan, Chairman, OMITS Committee Director Tony Kawashima, Guest Steve Anderson, PDC Committee Ryal Wheeler Shirley McCracken, Chairman, FAHR Committee Jim Silva, County Supervisor STAFF PRESENT: Directors Absent: Gary Streed, Director of Finance None Bob Ghirelli, Director of Technical Services Bob Ooten, Director of Operations and Maintenance David A. Ludwin, Director of Engineering Lisa Tomko, Director of Human Resources Lisa Lawson, Communications Manager Penny Kyle, Acting Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM FILED IN THE OFFICE OF THE SECRETARY No appointment was necessary. ORANGE COUNTY �",:NATION DISTRICT JUN 27 2001 (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the April 25, 2001 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 May 23, 2001 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode reported the first round of ocean discharge testing began earlier in the week. He also reported he attended a Watershed Management Workshop with the Santa River Watershed Group. One of the major issues discussed was the transition of the Chino dairy area after the dairies are gone and how to develop the land around the dairies that stay. (6) REPORT OF GENERAL MANAGER Gary Streed, Director of Finance, reported that General Manager Blake Anderson was in Washington, DC, attending an AMSA conference. It was announced that the District was one of the recipients of the AMSA Gold Award,which is given to those agencies that meet all discharge requirements for the year. Bob Ghirelli, Director of Technical Services, reported on the first series of ocean discharge testing held earlier In the week. He reported the testing went very well, and approximately 2500 samples were collected during a 24-hour period,which is approximately equal to one half of the samples the microbiology lab does in one year. Approximately 200 staff members have been trained for the testing series to be conducted throughout the summer. The overall budget cost for this project will be in excess of$5 million. One of the major factors not originally included in the previous budget requests was staff time and labor overhead cost. Staff members expressed concern that AES does not want to contribute any monies toward this testing as previously reported. Mr. Ghirelli briefly discussed ocean discharge issues and reiterated the major issue facing the Board of Directors would be determining what level of treatment the ocean discharge water receive,should the current studies determine that the District's discharge is contributing bacteria to the beach. Bob Ooten, Director of Operations& Maintenance, reported on an accelerated research schedule for microfiltretion treatment technology for ocean discharge. If the level or type of treatment needs to be changed, microfiltration might prove to be a good alternative to full secondary treatment at a lower cost. The research project was slated for the next fiscal year but staff felt it was in the District's best interest to move this project for approval by the Board at the June Board meeting. Gary Streed reviewed the possible impact of user rates if the District must change the current level of treatment to full secondary treatment. An update was then given to the Directors on staffs response to the Orange County Grand Jury's report on restaurant grease management. The County of Orange is taking the lead to develop a response to the Grand Jury and a meeting with the affected cities/agencies has been scheduled. Response to the report will be due by July 2e. Lisa Lawson, Communications Manager, reported the public opinion survey questions were being finalized. She also reported that the SARI Line Relocation public participation was going well. A meeting had been held with the citizen's advisory group,which was successful in reducing the group's anger and mistrust of the District. Minutes of the Steering Committee Page 3 May 23, 2001 (7) REPORT OF GENERAL COUNSEL Thomas L. Woodruff, General Counsel, reported a need to add three items to the Closed Session, needing immediate attention which arose subsequent to the posting of the Agenda. General Counsel stated that these Items could be added pursuant to California Government Code Section 54954.2(b)(2) upon a twodhirds vote of the Committee. It was moved, seconded and duly cabled to: (1) Find that the matters arose subsequent to the posting of the Agenda, pursuant to authority of California Government Code Section 54954.2(b)(2); and (2)Add three closed session items, as Item Nos. 13(a)(3), 13(a)(4), and 13(a)(5), to the Agenda, to wit: Tran, at al.v. Orange County Sanitation District,at al.,Orange County Superior Court Case No. OOCCO5306 (Government Code Section 54956.9); City of Los Alamitos v. Orange County Sanitation District, at al., Orange County Superior Court Case No. 01 CCO2192 (Government Code Section 54956.9); and Confer with District's Labor Negotiating Team (Thomas L. Woodruff, General Counsel and Lisa Tomkc, Director of Human Resources) re IUOE Local 501 (Government Code Section 54957.6). (8) DISCUSSION ITEMS Committee meetings format was discussed,and discussion centered on streamlining the meetings and Information presented to the Directors in a more efficient manner. It was determined committee meetings should be limited to a maximum of two hours; presentations should be limited to the times listed on the agenda; and Directors should contact staff prior to the meeting for answers to specific questions. It was also suggested that additional workshops be held for newer Directors. (9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for June 27, 2001 at 5 p.m. Minutes of the Steering Committee Page 4 May 23, 2001 (13) CLOSED SESSION The Steering Committee convened at 6:48 p.m. in Closed Session, pursuant to Government Code Sections 54957.6 and 54956.9,to discuss Agenda Item Nos. 13(a)(1), (2), (3), (4)and (5). Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with California Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. No reportable actions were taken re Agenda Item Nos. 13(a)(1), (2), (3)and (5). The Committee did not consider Agenda Item No. 13(a)(4), and no report was given. At 7:00 p.m.,the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 7:00 p.m. Submitted by: Abt�l ` , Penny Mil . le Acting Ste ring Commita Secretary ,waovw,an.m�.m�v«ma t�man,w.res=wr uw,ueaan STATE OF CALIFORNIA ) )SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, May 23, 2001,was duly posted for public inspection in the main lobby of the District's offices on Thursday, May 17, 2001. IN WITNESS WHEREOF, I have hereunto set my hand this 23rd day of May, 2001. Z6, A. ,4�k Penny KyIW Secrete Board of Directors of Orange County Sanitat District Posted: Mev 17 ,2001, -? 3d p.m. 17 By: /- " l7 Signature wptlacymbtr<amm�pwtlnp.lm Orange County Sanitation District Comparison of SFR User Fees Draft: For Discussion Purposes Only $220.00 Net Full Secondary, Disinfection, Contingencies $200.00 Net Full Secondary, Disinfection, No Contingencies $180.00 m LL $160.00 d Net Final CIP a IY $140.00 U) Net Final CIP, No Contingencies m $120.00 Q With GWRS, No Outfall, Permit Limits $100.00 $80.00 $60.00 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Fiscal Year CIP fee comp.xls 05/2212001 ' D5rz3ngD1 10:44 Arvt Potential Draft Summary Capital Improvement Plans 7/01N1 7101/02 7101103 7/01/04 7/01/05 7101106 7/01107 7/O1108 7101/09 . 7/01/10 10 Year W39rz00z 6/0 30/2003 Ofi�MIZO0404 OB/30I2005 OMM006 0613012007 �0 @ 0$2 0 OB/3012010 011 Subic Budgeted Wit, Treatment Plant,Joint,Etc 96.766.000 146,743,000 139,984,000 187.872.000 103,664.000 63,64g000 44,435,000 39,487,000 51.609.000 32,412,000 906.610,000 GMS 26,195.000 68.096.000 48,140,000 35,340,000 224.000 177,994.000 Coom allve Projects 4,213,000 4,213,000 4,148.000 4,148,000 4,148,000 4,148,000 4.148,000 4,146.000 4,148.000 4.146,000 41.610,000 Collection System Projects 16,738,000 47,335.000 46.612,OD0 71.ND,000 838,0W 9,342,000 29,090,000 35,618,000 18,154,000 7,757,000 28g524,000 Use Contingencies (22,463,000) (25,483,ODD) (13,278,000) (63,198.00D) (15,986,000) (7,324,000) (7,324,000) (7.324,000) (7.324,000) (7,324,0(10) (177.006,000) Full Secondary 40,O110.000 40,000,004) 40,000,000 40.000,O1t0 40,OOD,000 200,000.000 Disinfection 5,000,000 10.000.000 10.00D.000 25.000.000 Budget CIP Outlay 121,"%D00 240,923,000 232.15OB,D00 245,204,000 143,006,000 109,e1Q0g0 110,349,000 111.BOQ000 108.587.000 35.993.000 1.468738000 Budgeted Reimbureements GARS 7,600,000 7,0110,001) 7.000.000 6,00D,000 27,600,000 SARI 400.000 3,100.11D0 16,000,000 42,000,D00 700,000 3,400,000 2.200,000 67,800000 Total 8,000,000 10,100,000 23,000,000 48,000,000 700,000 3,400,000 2.200,000 95,400,000 Nei CIP Budget 113,449.000 230.823,000 209.606,000 197,204,000 143.000,000 109,110,000 106,949,000 109,609,000 106.587.000 36.993,000 1,363,338,000 GAexcel.dWVint210\s(reedV)1-02 budgaAsummary CIP cash Bow.xls 0512MOOl 10A4 AM Proposed Draft Summary Capital Improvement Plans 7/01/11 7/01/13 7101/13 7101/14 7/01/15 7/01/16 7101119 7rov18 7/01/19 20 rear 0613M012 ON302013 osrj=l 06alwol5 016 06130r2017 as/30/2018 06/30/2019 02 Toil Budgeted Waller Treatment Plant,Joint,EW 32.412,000 32,412,OOD 32.412.000 32,412.000 8.490.000 8.490.000 8,490,000 8,490.000 8,490,000 1,078,714,000 GWRS 177,994,000 Cooperative Projects 4,148,000 4,148,000 4,148,000 4,148.000 16,422,000 16.422.000 16.422.000 18.422.W0 16,422.000 140.312.000 Collection System Projects 7.757.000 7.757,000 7,757.000 7,757,000 1.705,00(1 1,706,000 1,706,000 1.708,000 1,708,000 324,082,000 Less ComOrgencies (7,324.000) (7,324,000) (7,324.000) (7,324,00(3) (7,324,000) (7,324,000) (7,324,000) (7,324,000) (7,324,000) (242,922,000) FWI Secondary 40,000,000 40,000,000 40,000,000 40,000.000 40.000.000 400.000,000 DminfecSon 25.000.000 Budget CIP Wullay 36,993,000 36.91 38.993.000 36,993.000 59.294.000 59.294.000 59"4.000 59,294,000 59,284,000 1,903,180,000 Budgeted Reimbursement GWRS 27,600,000 SARI 67,800,000 Total 95,400,000 Net CIP Budget 36.993.000 36,993,000 35,993,000 36.993.000 59,294,000 59,294,W0 59,294.DDO 59,294,000 59,294,000 1,807.780,000 GOexcel ma\fn lMslreed\01-02 Dudgel\summary GIP cash Sowxls I ORANGE COUNTY SANITATION DISTRICT gaa: Mal 9E2-241 1 .111,W addraral PO 8127 Fountain Valley.G 92728-8127 eras see,...: NOTICE OF MEETING 108"Ellis Avenue Fcentem Wiley.CA OF THE 92708.7018 STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT Member Agencies • WEDNESDAY, MAY 23, 2000 - 5 P.M. Mea Anaheim area DISTRICT'S ADMINISTRATIVE OFFICE Buena Perk C 10844 ELLIS AVENUE Founwm Why,FVllarwa FOUNTAIN VALLEY, CALIFORNIA 92708 Barden ron Beecha.h Irvine La Habrg La Palma Alamitos A regular meeting of the Steering Committee of the Board of Directors of Los Newport Beach Orange County Sanitation District, will be held at the above location, date and orange Placating time. sandy Ane Sae,Beach Swnwn Tustin Vile P.", yorbe Linda County of orange bnfary olecricts Gcsta Mesa Mitl y City wear olserinte bone Ranch 'To P Loa the Public Health and the Environment through Excellence in Wastewater Systems- STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, May 23, 2001 Wednesday, June 27, 2001 Wednesday, July 18, 2001* Wednesday, August 22, 2001 Wednesday, September 26, 2001 Wednesday, October 24, 2001 Wednesday, November28, 2001* Wednesday, December 19, 2001* Wednesday, January 23, 2002 Wednesday, February 27, 2002 Wednesday, March 27, 2002 Wednesday, April 24, 2002 Wednesday, May 22, 2002 *Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: May 23, 2001 Meeting Time: 5 p.m. Meeting Adjourned: Committee Members Norm Eckenrode, Chair Peter Green, Vice Chair Steve Anderson, Chair, PDC Committee Pat McGuigan, Chair, OMTS Committee Shirley McCracken, Chair, FAHR Committee Jim Silva, Supervisor Others Beth Krom, Director, Guest of Chair Thomas L.Woodruff, General Counsel Don Hughes Staff Present Blake P. Anderson, General Manager................................. Greg Mathews,Assistant to the General Manager............. PennyKyle, Board Secretary............................................... Bob Ghirelli, Directorof Technical Services........................ Gary Streed, Director of Finance......................................... Lisa Lawson, Communications Manager............................. c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, May 23, 2001 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Ctice not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the oft e of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). .2_ May 23, 2001 Agenda (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the April 25, 2001 Steering Committee meeting. I (5) REPORT OF COMMITTEE CHAIR A. Comments about Ocean Discharge and the Work Ahead B. Watershed Management Workshop of the Santa Ana River Watershed Group (6) REPORT OF GENERAL MANAGER (Gary Streed as Acting General Manager) A. Huntington Beach Shoreline Contamination Investigation, Phase III Update (Bob Ghirelli) B. Ocean Discharge Update (Bob Ghirelli) C. Public Opinion Survey Update (Lisa Lawson) D. Accelerated Research Schedule for Microfillration Treatment Technology for Ocean Discharge(Bob Ooten) E. And Whafs All of This Going to Cost the Average Ratepayer? (Gary Sireed) F. Response to Grand Jury Report on Restaurant Grease Management(Bob Ghirelli) G. SARI Line Relocation and Public Participation Update (Lisa Lawson) (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-B) A. Committee Meetings (This item was deferred from last month) 1. Is the format of the meetings right? 2. Is the Start Time/End Time right? 3. What are the individual responsibilities of the Committee Members to arrive on time and remain until the meeting is adjourned? 4. How well is the staff meeting the expectations of the Committee Members? 5. Other suggestions? B. Review Agenda Items scheduled to be presented to Committees in May (Information item only) (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING -3• May 23, 2001 Agenda (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday, June 27, 2001. The next Board Meeting is scheduled for 7 p.m., Wednesday,June 27, 2001. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real properly; (b)matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. Confer with General Counsel re Crow Winthrop Development Limited Partnership v. Orange County Sanitation District, Orange County Superior Court Case No. 000002012 (Government Code Section 54956.9) 2. Confer with General Counsel—Anticipated Litigation—Government Code Section 54956.9(c), one potential case. B. Reconvene in regular session C. Consideration of action, if any,on matters considered in closed session. (14) ADJOURNMENT jt 1LLEAPCATAIIWPDTANUNM*TEEPING CO.. EMI.M53?IS MEETING AGENM.pOC 4- May 23, 2001 Agenda Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Norm Eckenrode (714)993-8261 (Placentia City Hall) Secretary: Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mail: 118DO8O(O�OCSd.COffl DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday,April 25, 2001 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, April 25, 2001 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present,as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Norm Eckenrode, Chair Don Hughes Peter Green, Vice Chair Director Russell Patterson, Guest Pal McGuigan, Chairman, OMTS Committee Ryal Wheeler Steve Anderson, PDC Committee Mark Reid Shirley McCracken, Chairman, FAHR Committee Jim Silva, County Supervisor STAFF PRESENT: Blake Anderson, General Manager Directors Absent: Bob Ghirelli, Director of Technical Services None Greg Mathews,Assistant to the General Manager Lisa Tomko, Director of Human Resources Lisa Arosteguy, Human Resources Analyst Tom Flanagan, Project Specialist Jon Thomsic, SPMT PBECC Committee Member Mark Esquer, SPMT PBECC Committee Member Jim Colston, SPMT PBECC Committee Member Sonja Wassgren, Communications Analyst Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the March 28, 2001 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 April 25, 2001 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode polled the committee on the new agenda format. Jean Tappan indicated that the booklet was considered because it is much easier to produce with less labor. The consensus was to continue using the booklet format for the Steering Committee agenda. It will be trialed by the OMTS and FAHR Committees at their next meetings. Chair Eckenrode announced that he would be inviting the new directors to attend future Steering Committee meetings as follows: May 23, Director Beth Krom; June 27, Director Tony Kawashima; July 18, Director Alice Jempsa;August 22, Director Tod Ridgeway; and September 26, Director Roy Moore. A. Addition of Assistant General Manager Position to FY 2001-02 Budget. The concern expressed by the directors was leadership in the event the general manager is unavailable. General Manager Anderson indicated that Gary Streed acts as GM in Anderson's absence. He also indicated that the department heads are essentially in an Assistant GM capacity in that they are able to act with considerable autonomy with respect to their areas of responsibility. It was decided to not include this position in next years budget but that the issue of succession planning will be addressed by the general manager. B. It was decided that the general manager will provide a memo to the Steering Committee members outlining his accomplishments and performance over the last year. The Committee will take it under consideration at its June meeting and make final recommendations to the Board. (6) REPORT OF THE GENERAL MANAGER A. Leadership Training Update B. SPMT PBECC Update C. SPMT Upcoming Negotiations The general manager tied these three items together because they are inter-related. Tom Flanagan and Lisa Arosteguy updated the committee on the District-Chapman University LEAD program and the goals, as well as feedback from participants to date. The general manager and Mark Reid discussed the PBECC process and the successes to date. Greg Mathews and Jim Colston provided an overview of accomplishments over the past few months in attempting to change the culture to a performance-based organization and to bring the compensation and performance systems into alignment. Another presentation will be made to the FAHR Committee. Lisa Tomko indicated that the SPMT Group's contract will expire on June 30, 2001. It was discussed that the April FAHR Committee interviewed three firms for providing professional negotiation support to management for the upcoming SPMT negotiations. Mr. Steve Filarsky was chosen. Chair Eckenrode, Mr.Anderson and Mrs.Tomko will be meefing with Mr. Filarsky on Thursday, April 26, 2001. A negotiations calendar is being developed. Mr.Anderson indicated that the goal is to maintain coherence and consistency in the negotiating process with the other programs and values of the District and to continue with the same tone that has been successful in recent contracts. Minutes of the Steering Committee Page 3 April 25, 2001 The Steering Committee asked for updates as deemed necessary by staff, including special meetings if required. D. Ocean Discharge Update (discussed below under E.) E. Huntington Beach Shoreline Contamination Investigation, Phase It,Job No.J-85 Bob Ghirelli reported that the final action plan for the investigation received overall consensus from the TAC. Six studies will be conducted beginning in May and ending in September. The results from the studies will be used to make a decision on next steps. The budget is now estimated at$2.6 million, an increase of$1.6 million from the original budget. Staff continues to look for additional external funding sources. Staff is also coordinating our studies with other agencies and organizations studies to avoid duplication. EPA and the Regional Board have agreed to reduce the routine summer monitoring required in our NPDES permit. There will be six 48-hour surveys conducted,which will require 150 people round-the-clock. The results could impact the level of treatment on our effluent. Mr. Ghirelli reported that the plan to reduce the amount of secondary to the outfall as detailed in the Strategic Plan is on hold until these results of the summer studies are known. There is a question on whether to re-think the Strategic Plan recommendation and prepare an addendum. Staff is working on establishing estimated costs of full secondary treatment. The application for our NPDES permit is due in December 2002. The studies results will frame what the application will look like. Scott Baugh,the Districts legislative consultant, has suggested a public opinion poll to establish a benchmark and begin to understand the expectations of the public. The Steering Committee members agreed to a poll, using a base of 1500. F. County-wide Visioning/Leadership Retreat for Electeds Mr.Anderson reported on meetings that he attended with other agency/organization leaders and their consideration of a retreat for a county-wide retreat to help develop alliances and shared vision between them. The Steering Committee members agreed that discussions should continue. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that a closed session would not be required. (8) DISCUSSION ITEMS (Items A-B) A. Committee Meetings It was agreed that this discussion would be held over to May. B. Review Agenda Items scheduled to be presented to Committees in May. There were no changes requested. Minutes of the Steering Committee Page 4 April25, 2001 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for May 23, 2001 at 5 p.m. The next Board Meeting is scheduled for May 23, 2001 at 7 p.m. (13) CLOSED SESSION There was no closed session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 7 p.m. Submitted by. �� l/// `' Je n appan S(!eping Committee Secretary G.ftM pnffilSYnwp GmNbeblNgY =f SGMiWe STEERING COMMITTEE Mee siz3/otbSDee I TO BD.of Dr. AGENDA REPORT Item Numbe I Item Number Bb Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator. Jean Tappan, Committee Secretary SUBJECT: June Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in June. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items eady enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in June: OMTS Committee: 1. Operations & Maintenance Monthly Report 2. Update on Power Costs and Electrical Energy Conservation 3. Update on Compressed Natural Gas 4. Technical Services Monthly Report 5. Update on Biosolids Activities 6. Update on Ocean Discharge Issues 7. Plant 2 Oxygen Generation Facility Replacement/Rehabilittion Project and Contract Study 8. Chemical Optimization Demonstration in Collections System 9. Peroxide Renewal Rebid 10. Collection System Outreach Program 11. Huntington Beach Update PDC Committee: 1. Ratify Change Order No. 5 to Job No. P146-2, Chemical Facility Modifications 2. Ratify Change Order No. 6, and Approve Closeout Agreement and Notice of Completion for Job No. J-33-1, Standby Power & Reliability Improvements 3. Ratify Change Order No. 1 to SP2000-41, Fuzzy Filter Pipe Installation 4. Approve Addendum No. 3 to the Professional Services Agreement for Job No. J-25.4, Electrical Power System Studies 5. Approve Addendum No. 1 to the Professional Services Agreement for Job Nos. J-31-4/132-47-1, Secondary Upgrades at Plant No. 2 6. Authorize the General Manager to negotiate and approve Addendum No. 2 to the Professional Services Agreement for Contract No. 2-41, Santa Ana River Interceptor Relocation and Protection 7. Approve Professional Services Agreement for Facilities Engineering Consultant Annual Contract 8. Approve Addendum No. 2 to the Professional Services Agreement for Job No. J-71-3, Facilities Modifications for Odor Control 9. Approve Addendum No. 3 to the Professional Services Agreement for Contract No. 1-2-4, Bushard Trunk Sewer FAHR Committee: 1. Approve 2001-02 Budget 2. Adopt resolution authorizing COPs to reimburse CIP 3. Annual Investment Policy Approval 4. Annual All Risk Property and Earthquake Insurance Renewal 5. Provide direction for 2000-01 Financial Auditors PROJECTICONTRACT COST SUMMARY NIA BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt JeaPgalalry plaayenGal$Ittnp Cum,IIttDIN1aYpRb I UVVAp WJwl ,d= Mo., Page 2 Orange County Sanitation District (714) 962-2411 www.ocsd.com mailing address: P.O. Box 8127 Fountain Valley, California 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, California 92708-7018 published on recycled paper