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Home My WebLink About2001-04 DRAFT MINUTES OF STEERING COMMITTEE MEETING FILED IN THE OFFICE OF THE SECRETARY Wednesday, April 25, 2001 ORANGE DOW,SANITATION DISTRICT MAY 2 3 2001 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday,April 25, 2001 at 5 p.m., in the District's Administrativp Office. (1) The roll was called and a quorum declared present,as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Norm Eckenrode, Chair Don Hughes Peter Green, Vice Chair Director Russell Patterson, Guest Pat McGuigan, Chairman,OMTS Committee Ryal Wheeler Steve Anderson, PDC Committee Mark Reid Shirley McCracken, Chairman, FAHR Committee Jim Silva, County Supervisor STAFF PRESENT: Blake Anderson, General Manager Directors Absent: Bob Ghirelli, Director of Technical Services None Greg Mathews,Assistant to the General Manager Lisa Tomko, Director of Human Resources Lisa Arosteguy, Human Resources Analyst Tom Flanagan, Project Specialist Jon Thomsic, SPMT PBECC Committee Member Mark Esquer, SPMT PBECC Committee Member Jim Colston, SPMT PBECC Committee Member Sonja Wassgren, Communications Analyst Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the March 28, 2001 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 April 25, 2001 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode polled the committee on the new agenda format Jean Tappan indicated that the booklet was considered because it is much easier to produce with less labor. The consensus was to continue using the booklet format for the Steering Committee agenda. It will be trialed by the OMITS and FAHR Committees at their next meetings. Chair Eckenrode announced that he would be Inviting the new directors to attend future Steering Committee meetings as follows: May 23, Director Beth Krom; June 27, Director Tony Kawashima; July 18, Director Alice Jempsa;August 22, Director Tod Ridgeway; and September 26, Director Roy Moore. A. Addition of Assistant General Manager Position to FY 2001-02 Budget. The concern expressed by the directors was leadership In the event the general manager is unavailable. General Manager Anderson indicated that Gary Streed acts as GM in Anderson's absence. He also indicated that the department heads are essentially in an Assistant GM capacity in that they are able to act with considerable autonomy with respect to their areas of responsibility. It was decided to not include this position in next years budget but that the issue of succession planning will be addressed by the general manager. B. It was decided that the general manager will provide a memo to the Steering Committee members outlining his accomplishments and performance over the last year. The Committee will take it under consideration at its June meeting and make final recommendations to the Board. (6) REPORT OF THE GENERAL MANAGER A. Leadership Training Update B. SPMT PBECC Update C. SPMT Upcoming Negotiations The general manager tied these three items together because they are inter-related. Tom Flanagan and Lisa Arosteguy updated the committee on the District-Chapman University LEAD program and the goals, as well as feedback from participants to date. The general manager and Mark Reid discussed the PBECC process and the successes to date. Greg Mathews and Jim Colston provided an overview of accomplishments over the past few months in attempting to change the culture to a performance-based organization and to bring the compensation and performance systems into alignment. Another presentation will be made to the FAHR Committee. Lisa Tomko indicated that the SPMT Group's contract will expire on June 30, 2001. It was discussed that the April FAHR Committee interviewed three firms for providing professional negotiation support to management for the upcoming SPMT negotiations. Mr. Steve Filarsky was chosen. Chair Eckenrode, Mr. Anderson and Mrs.Tomko will be meeting with Mr. Filarsky on Thursday,April 26, 2001. A negotiations calendar is being developed. Mr. Anderson indicated that the goal is to maintain coherence and consistency in the negotiating process with the other programs and values of the District and to continue with the same tone that has been successful in recent contracts. Minutes of the Steering Committee Page 3 April 25, 2001 The Steering Committee asked for updates as deemed necessary by staff, including special meetings if required. D. Ocean Discharge Update (discussed below under E.) E. Huntington Beach Shoreline Contamination Investigation, Phase III, Job No. J-85 Bob Ghirelli reported that the final action plan for the investigation received overall consensus from the TAC. Six studies will be conducted beginning in May and ending in September. The results from the studies will be used to make a decision on next steps. The budget is now estimated at$2.6 million,an increase of$1.6 million from the original budget. Staff continues to look for additional external funding sources. Staff is also coordinating our studies with other agencies and organizations studies to avoid duplication. EPA and the Regional Board have agreed to reduce the routine summer monitoring required in our NPDES permit There will be six 48-hour surveys conducted, which will require 150 people round-the-clock. The results could impact the level of treatment on our effluent. Mr. Ghirelli reported that the plan to reduce the amount of secondary to the outfall as detailed in the Strategic Plan is on hold until these results of the summer studies are known. There is a question on whether to re-think the Strategic Plan recommendation and prepare an addendum. Staff is working on establishing estimated costs of full secondary treatment. The application for our NPDES permit is due in December 2002. The studies results will frame what the application will look like. Scott Baugh,the District's legislative consultant, has suggested a public opinion poll to establish a benchmark and begin to understand the expectations of the public. The Steering Committee members agreed to a poll, using a base of 1500. F. County-wide Visioning/Leadership Retreat for Electeds Mr. Anderson reported on meetings that he attended with other agency/organization leaders and their consideration of a retreat for a county-wide retreat to help develop alliances and shared vision between them. The Steering Committee members agreed that discussions should continue. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that a closed session would not be required. (8) DISCUSSION ITEMS (Items A-B) A. Committee Meetings It was agreed that this discussion would be held over to May. B. Review Agenda Items scheduled to be presented to Committees in May. There were no changes requested. Minutes of the Steering Committee Page 4 April 25, 2001 (9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for May 23, 2001 at 5 p.m. The next Board Meeting is scheduled for May 23. 2001 at 7 p.m. (13) CLOSED SESSION There was no dosed session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 7 p.m. ubmitted by,^ G � e n Tappan Bring Committee Secretary Giry.WlgwWl9eaiq CamilesWlNprlp]5pf S(.NA11010% STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby car0ty that the Notice and the Agenda for the Steering Committee meeting held on Wednesday,April 25, 2001,was duly posted for public inspection in the main lobby of the Districts offices on Thursday,April 19, 2001. IN WITNESS WHEREOF, I have hereunto set my hand this 25th day of April,2001. Penny Kyle, S cretary oqffthe Board of Directors of Orange County SanitaWn District Posted: April 19 ,2001, /, 3o p.m. By: Signature wptlxfpml V..m\Kgng.fi ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY (2) Phone: 0141962-2411 a,alllm atldreu: RU Box 8127 FgL2ain Valley,G 82728-8127 NOTICE OF MEETING 1M"Ell s Avenue Povme'Ville,GA OF THE 927087018 STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT s e". an.naiim C WEDNESDAY, APRIL 25, 2000 - 5 P.M. Cities Anaheim age DISTRICT'S ADMINISTRATIVE OFFICE Buena Perk Cypress 10844 ELLIS AVENUE Fouv Ai Vaaeftae lley FOUNTAIN VALLEY, CALIFORNIA 92708 Po Gag!on Grove Huntington Beech wine La Hale e Palma Lee Alemieos A regular meeting of the Steering Committee of the Board of Directors of Newpert Beach Orange County Sanitation District, will be held at the above location, date and orange Placentia time. Santo Ana Seel Beach Stamm Tusan Ville Perk Yorba Linda Dwnry of Drnnyn Lnlury Dintricta Gaeta Mnea abdi, y Gty Wear Districts Irvine Ranch 'To Protect the Public Health and the Environment through Excellence in Wastewater Systems' STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, April 25, 2001 Wednesday, May 23, 2001 Wednesday, June 27, 2001 Wednesday, July 18, 2001 Wednesday, August 22, 2001 Wednesday, September 26, 2001 Wednesday, October 24, 2001 Wednesday, November 28, 2001 Wednesday, December 19, 2001' Wednesday, January 23, 2002 Wednesday, February 27, 2002 Wednesday, March 27, 2002 Wednesday, April 24, 2002 'Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: April 25,2001 Meeting Time: 5 p.m. Meeting Adjourned: Committee Members Norm Eckenrode, Chair Peter Green, Vice Chair Steve Anderson, Chair, PDC Committee Pat McGuigan, Chair, OMITS Committee Shirley McCracken, Chair, FAHR Committee Jim Silva, Supervisor Others Russ Patterson, Director Thomas L. Woodruff, General Counsel Don Hughes Staff Present Blake P. Anderson, General Manager................................. Greg Mathews,Assistant to the General Manager............. Jean Tappan, Secretary....................................................... Bob Ghirelli, Director of Technical Services........................ Gary Streed, Director of Finance......................................... Lisa Tomko, Director of Human Resources........................ Lisa Lawson, Communications Manager............................. Mike Moore, ECM Manager................................................. Tom Flanagan, Project Specialist........................................ c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, APRIL 25, 2001 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). -2- April 25, 2001 Agenda (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the March 28, 2001 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR A. Addition of Assistant General Manager Position to FY 2001-02 Budget(added at the request of Director Anderson) (6) REPORT OF GENERAL MANAGER A. Leadership Training Update (Tom Flanagan) B. SPMT PBECC Update (Greg Mathews) C. SPMT Upcoming Negotiations (Lisa Tomko) D. Ocean Discharge Update (Bob Ghirelli) E. Huntington Beach Shoreline Contamination Investigation, Phase III, Job No. J-85 (Update by Bob Ghirelli) F. County-wide Visioning/Leadership Retreat for Electeds (Blake Anderson) (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-B) A. Committee Meetings 1. Format 2. Start Time/End Time 3. Responsibilities of Committee Members B. Review Agenda Items scheduled to be presented to Committees in May (Information item only) (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday, May 23, 2001. -3- April 25, 2001 Agenda The next Board Meeting is scheduled for 7 p.m.,Wednesday, May 23, 2001. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Confer with General Counsel re Crow Winthrop Development Limited Partnership v. Orange County Sanitation District, Orange County Superior Court Case No. 000002012 (Government Code Section 54956.9). B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT jt HAWPDTANGENDA6TEERING COMMNIEflO FU 2WI AGENDA MEETING CALENEAR ANO ROLL CALL SNEET.00c Notice to Committee Members: For any questions on the agenda or to place items on the agenda, Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: North Eckenrode (714)993-8261 (Placentia City Hall) Secretary: Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mall: lta Dpa n(a)ocsd.com DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, March 28, 2001 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, March 28, 2001 at 4 p.m.,in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas Nixon, General Counsel's Office Norm Eckenrode, Chair Brad Hogin, General Counsel's Office Peter Green, Vice Chair Don Hughes Pat McGuigan, Chairman, OMTS Committee Peer Swan, Director Steve Anderson, PDC Committee Ryal Wheeler Shirley McCracken, Chairman, FAHR Committee STAFF PRESENT: Directors Absent: Blake Anderson, General Manager Jim Silva, County Supervisor Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Greg Mathews,Assistant to the General Manager Gary Streed, Director of Finance Lisa Tomko, Director of Human Resources Jan Collins,Sr. HR Analyst Lisa Lawson, Communications Manager Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM Director Pat McGuigan was appointed Chair Pro Tem until Director Green arrived. (3) PUBLIC COMMENTS There were no comments by any member of the public. Lisa Lawson, Communications Manager, provided a heads-up on events occurring this afternoon in the District Attorney's investigation into Huntington Beach's sewer system problems. Director Swan expressed concern that this could cause cities to avoid maintaining the sewer lines rather than being fined for knowing there are problems with the system but not having the resources to repair it. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the February 28, 2001 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 March 28, 2001 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode reported on the March 23, 2001 CASA Board of Directors meeting. Issues discussed were by-laws,expanding the role of associates; litigation funds and grounds for CASA-sponsored litigation. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson discussed the logistics for tonight's Joint OCWD/OCSD Boards meeting as well as the rules of procedures. A. SARI Line Relocation Project—Review Updated Cost Estimate and seek direction. Staff is reviewing last year's adopted EIR and the most recent cost estimate of the project. David Ludwin, Director of Engineering, reported that the design is continuing. With the recent developments it appears that there will be about an 18-month delay, resulting in a completion of construction no sooner than 2005. The alternatives are being re- evaluated and a contract for a formalized risk analysis of protecting the line in the river will be awarded. A value engineering study was done which identified several major cost-saving ideas. The County of Orange has agreed to provide a portion of the funding. The PDC Committee will be reviewing all of the issues at its April 5 meeting. Lisa Lawson provided an update on the outreach activities and the formation of a citizens advisory committee. Counsel Brad Hogin discussed the ramifications of re- opening the EIR process should a new alternative be considered. The Committee requested that work on the plans and specifications be put on hold until a final decision is reached. B. Introduction to Communications Plan and Legislative Outreach. Lisa Lawson provided the committee with an overview of the new Communications Plan, which details involvement of employees, management and the members of the Board. Staff will be looking to the directors for advocacy assistance through their affiliations. Director Peter Green stated that the District's sponsorship and assistance with the Talbert Marsh Clean-up and other programs is most beneficial. Several directors mentioned that they are members of committees that could be approached to forward our programs in conjunction with the committee's goals. The committee asked that the plan be presented to the working committees at future meetings. C. Budget Projects for FY 2001-02. The major drivers for next year's budget were identified. Based upon preliminary review, they result in an increase of about$8 million over the current year's budget Gary Steed, Director of Finance, presented an analysis of the major drivers and indicated that there is only about$5.5 million in additional items that were not included in the list. The preliminary proposed budget could be about 11 percent over the current budget. D. Hellman Ranch Annexation Fees. Blake Anderson reported on discussions with the developer of this property. The development has been scaled down to only 16.3 acres for residential. The remainder of the property is existing wetlands and oil production, as well as a proposed addition to a park. Staff is recommending that annexation fees be applied to only that portion of the property that will be residential. The Steering Minutes of the Steering Committee Page 3 March 28, 2001 Committee agreed to charge annexation fees on the 16.3 acres and asked that an agreement be formalized addressing the possibility of changes in land use in the future. (7) REPORT OF GENERAL COUNSEL Counsel Tom Nixon did not make a report. (8) DISCUSSION ITEMS (Items A-C) A. Reaffirm the Charter of the FAHR Committee with regard to Labor Negotiations. The Steering Committee recommended that the FAHR Committee continue to oversee the labor negotiations process. B. Consider At-will Contracts. Blake Anderson discussed the evolution of at-will contracts with new members of the Executive Management Team beginning in 1995. The General Manager's authority for negotiating new or increased benefits for employees with at-will contracts was considered. The Committee recommended that this item be referred to the FAHR Committee and that the details behind the percentages be presented. C. Review Agenda Items scheduled to be presented to Committees in April. There were no changes. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING Director Steve Anderson asked that the Steering Committee consider a recruitment for an assistant general manager at a future meeting. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for April 25, 2001 at 5 p.m. The next Board Meeting is scheduled for April 25, 2001 at 7 p.m. Minutes of the Steering Committee Page 4 March 26,2001 (13) CLOSED SESSION The Committee convened at 5:30 p.m. in Closed Session, pursuant to Section 54956.9,to discuss Crow Winthrop Development Limited Partnership v. Orange County Sanitation District, Orange County Superior Court Case No. 000002012. Minutes of the Closed Session are on file with the Board Secretary. The minutes of the Joint Board will report on the actions when they are approved. At 5:35 p.m.,the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 5:35 p.m. bmitted by. Tappan St ring Committee Secretary G.W @eNpvWltlee,iq Gu+xMroVlIN4,bt]&I SGMVWas Orc OMITS COMMITTEE Meeting Date Toed.erDo-. 414/01 9/25/OS AGENDA REPORT Stem Numtler Item Number Orange County Sanitation District FROM: Robert Ghirelli, Director of Technical Services Originator: Deirdre Hunter, Senior Environmental Specialist SUBJECT: HUNTINGTON BEACH SHORELINE CONTAMINATION INVESTIGATION, PHASE III, JOB NO. J-85, UPDATE GENERAL MANAGER'S RECOMMENDATION Informational Item only SUMMARY Beginning in late fall 2000, staff began planning the studies needed to evaluate Dr. Stanley Grant's (UCI) hypothesis that oceanographic processes and an interaction with the rising water of the AES power plant warm water plume in Huntington Beach may entrain and transport bacteria to the beach from our ocean ouffall discharge plume. During the spring through fall of 2001, the District will conduct a series of integrated studies of the offshore and shoreline waters, currents, and sediments off Huntington Beach to test the hypothesis. This month's update includes information on the following topics: e Background Project planning status including study elements, objectives, costs, and schedules Technical Advisory Committee (TAC) meetings Search for additional funding PROJECT/CONTRACT COST SUMMARY Approved budgeted amount is $1.62 million. No revisions requested; informational item. BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) G.%w .dWsO55010MT5AMdaRepls%CMTSNUCIHBUp le.dW Page 1 ADDITIONAL INFORMATION Huntington Beach Shoreline Investigation Background To be able to investigate the question regarding the potential that the District's plume reaches the beach, staff, with significant input from a Technical Advisory Committee (TAC) and oceanographic consultants, has designed a series of studies. The general objectives of these studies are: • Determine whether indicator bacteria are present in the nearshore region between the District's deep-water ocean ouffall and the shore; • Determine if the District's ouffall is a source for these bacteria; and • Determine the oceanographic or meteorological mechanisms that can transport the District's treated wastewater toward shore. Project Planning Status Below is a table of the various components of the District's final study design for this summer's investigation. The table includes each element's purpose and objectives, the most recent cost estimates, and related schedules. Physical District staff is contracting with USGS on this element to help Field work: $1,000,000 Oceano- ensure scientifically valid and acceptable results. The June— graphie purpose of the moorings is to quantitatively characterize the September 2001 Moorings oceanographic process, primarily currents, internal waves and tides,and water column stratification that control the fate Analytical work: and determine the likelihood of shoreward transport of the October 2001 — District's wastewater plume. Specifically, the program June 2002 element will provide continuous measurements of oceanographic conditions on time scales relevant to understanding the short-term processes such as upwelling and Internal waves as well as longer-term processes associated with oceanic currents. These measurements will occur along a series of cross-shelf transacts. Receiving This element consists of series of targeted water quality field May— $ 800,000' Water surveys to provide spatial"snapshots"of the surfzone, September 2001 Quality nearshore and offshore receiving water environments. These Measure- surveys would occur during spring tides that have been ments previously associated with elevated bacterial counts on the shoreline and that are consistent with the hypothesis. The objective of these surveys is to determine if a connection can be made between the District's subsurface plume(i.e., bacteria),any transport processes occurring during the extreme tides,and bacteria found on the beach. G A9 d1a16O55010MTS Agenda Rdp %OMTS000401H0 UaJale Oct Page 2 Caged This program elemenl uses t Mussel Bio- mussel tissue for indicator bahe results from analyses of June 1 — 125,000 cteria(e.g.,coliforms and September 30, $ monitoring enterococci)and sewage tracers(e.g.. linear alkylbenzene; 2001 LABS)to assess the likelihood that the effluent plume reaches the shoreline over a longer time period than that covered by targeted boat surveys. The rationale for this task Is that mussels, if exposed to the effluent plume,would bioaccumulate both bacteria and LABS. If mussel tissue samples do not contain both then the plume is unlikely to have reached that location. Nearshore A key question in this investigation is whether chemical July-August $ 125,000 Sediments and/or bacteriological contaminants from the District's 2001 discharge are subject to onshore transport. The objective of this study Is to evaluate nearshore contaminant accumulation and the potential for remobilizatlon to the beach. This objective will be accomplished by measuring the concentrations of a sewage tracer—linear alkylbenzene (LAB)—and bacteria in sediments along a gradient from the outfall to the beach. Other supporting geochemistry date, such as total organic carbon and grain size will also be analyzed. Data Mining The District has an extensive inventory of shoreline and On-going $ 150,000 offshore data from a variety of studies dating back to the 1970's. In addition,other external agencies (e.g., Scripps Institute of Oceanography, USC, Southern California Coastal Water Research Project, USGS,Army Corps of Engineers) have historical date related to coastal environmental conditions and processes. However,the District's data has not,to date, been evaluated In total,nor with environmental data collected by other agencies. The objective of this proposed study is to Identify and collect relevant environmental data that coincides with the observed shoreline bacterial contamination events over the past three- plus years, along with relating that data to the past 30 years worth of data. G;w MaVNfiCPDARSAMr50 01 HB UPWDU Page 3 On-going $ 125,000 pWma The purpose of this element is to determine Ne most 9 9 Modeling appropriate model with which to evaluate the fate and transport of the District's wastewater plume. Models can be powerful analytical tools. They can be used as diagnostic tools to answer"what it questions(e.g.What would the coitfonn counts be at the beach if the subsurface plume does surface and persists in the onshore direction?). Models can also be used as a prognostic tool to produce real-time predictions of plume behavior for present conditions (nowcasting)and for future conditions(forecasting). The District has begun the process of evaluating and applying plume models. However,the goal of this initial effort is adapt or develop a prognostic model that can be used in near-real or real-time. This effort will be, of necessity,a multi-year process. However,there are models presently available and being used that can be applied in a diagnostic mode as long as their limitations are recognized up front. Data The extensive field sampling this summer will generate a October 2001 — $ 250.000 Analysis S massive amount of data that will need to be thoroughly June 2002 Reporting analyzed and the different elements'results will need to be integrated into a"big picture." Data analysis and reporting of the physical oceanographic moorings is included In the cost of that element. Total Cost for Studies $2,575,000 Approved Budget $1,620.000 Funding Gap ($955,000) • This cost includes reimbursements to the other agencies for their participation in the study. The study is logistically too large for the District to accomplish by itself. Although agencies will contribute as much in-kind services as possible,the District may need to reimburse them for overtime and material costs. Technical Advisory Committee The District invited a group of individuals representing, local stakeholders, regulators, academics, consultants, interested environmental groups, and the general public to serve as independent reviewers of the Phase III study design. The TAC meetings also ensure an open meeting process for the public and the press to observe the study's progress and findings. A core technical group met on March 12, 2001 to review and comment on the District's final draft study plan prior to presenting the plan to the full TAC on March 16,2001. A couple of members of this core group suggested that the summer studies be postponed in order to allow more planning and to ensure that the nearshore process studies were coordinated with the offshore, near shore and Santa Ana River work. However, the District and its regulators agree that a summer investigation focusing on the potential oceanographic processes that could transport outfall plume toward the beach must proceed. This decision was presented to the full TAC on March 16, 2001. District staff agreed to work diligently at ensuring that all components of the summer studies would be coordinated. Steve Weisberg from the Southern California Coastal Water Research GY94YWVSS�OGrG,0MfGwW0fe8 UCNk Lrc Page 4 Project (SCCWRP) indicated that the District's study had 100% overlap with how he would design a study to look at the same set of processes. The final TAC meeting to review the draft workplan has been scheduled for April 20, 2001 with the draft workplan due to the TAC by April 13, 2001. Search for Additional Funding During the February OMTS Committee meeting, the Board directed staff to look for outside sources of funding to share in the cost of the proposed studies. Staff will be meeting with legislators at the end of March 2001 to discuss issues important to the District, including funding for these Huntington Beach studies. This project has been placed on the list of statewide projects seeking funding from the $100 million Governor's Clean Beach Initiative. Staff is continuing to speak with a variety of contacts throughout the government and legislature, and will report any progress back to the Board. The California Energy Commission (CEC) must approve the AES power plant's plan to bring two additional turbines online. The California Coastal Commission (CCC)will be sending a letter of support to the CEC regarding AES's application. However, both the CEC and the CCC will likely require AES to perform extensive environmental monitoring of the nearshore processes. These studies will be complementary to the District's and other ongoing studies in the area. AES and District's staffs have already started coordinating study efforts and will be discussing how best to apply AES's funding to the nearshore studies. ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS N/A G bq.Ele1SMWQMT90MT5 040IHS UNWO dM Page 5 STEERING COMMITTEE r1eonywoe roea.mdr. 9/15/Ol AGENDA REPORT "mnN nbe ItemNnbe Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator. Jean Tappan, Committee Secretary SUBJECT: May Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in May. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in May: OMTS Committee: 1. Operations & Maintenance Monthly Report 2. Update on Power Costs and Electrical Energy Conservation 3. Update on Compressed Natural Gas Facilities 4. Technical Services Monthly Report 5. Update on Biosolids Activities 6. Update on Ocean Discharge Issues 7. Update on Legislative Issues 8. Approve a sole source Consultant Services Agreement with Karen Monaco and Associates to provide technical support for the FIS 9. Approve Amendment No. 1 to Consultant Services Agreement with SeaVisual Consulting, Inc. for services to analyze, interpret and report current meter data; and authorize General Manager to conduct sole source contract negotiations and approve Amendment No. 1 to the Consultant Services Agreement with Tetra Tech, Inc. for additional services 10. Establish budget for Naval Architect and approve in concept the purchase of an ocean monitoring vessel, Specification No. V2001-43-BD 11. Approve budget amendment for Huntington Beach Shoreline Contamination Investigation, Phase III, Job No. J-85; and authorize General Manager to negotiate and award sole source contracts in connection with Huntington Beach Shoreline Contamination Investigation, Phase III, Job No. J-85, without further Board action PDC Committee: 1. Approve Professional Services Agreement for Spec. No. PSA 2001-33BD, Materials Testing and Geotechnical Engineering Services 2. Approve Professional Services Agreement for Spec. No. PSA 2001-34BD, Surveying Services 3. Approve Professional Services Agreement for Spec. No. PSA 2001-35BD, Electrical Testing Services 4. Approve Addendum No. 6 to the Professional Services Agreement for Contract No. 3-38, Improvements to Miller- Holder Trunk Sewer System 5. Ratify Change Orders Nos. 8 and 9, and approve Closeout Agreement and Notice of Completion for Contract No. 3-38-1, Miller-Holder Trunk Sewer System, Reach 1 6. Ratify Change Order No. 8 to Job No. P2-39, Rehabilitation of Digesters I, J, K, L, M. N and O at Plant No. 2 7. Ratify Change Order No. 1 to Job No. J-66, Ocean Outfall Flow Meter Replacement 8. Approve Consulting Services Agreement for Capital Project Management Process Reinvention 9. Approve Addendum No. 1 to Professional Services Agreement for Jobs Nos. J-31-4/P247-1, Secondary Upgrades at Plant No. 2 10. Establish a budget for Contract No. 11-14R, Newland Street Interceptor Sewer Protection FAHR Committee: 1. Consider 2001-02 User Fee and Ordinance Recommendations 2. Approve 2001-02 Proposed Budget 3. Consider 2000-01 Third Quarter Financial and Operational Report 4. Consider 2000-01 Third Quarter Investment Management Report 5. Adopt resolution authorizing COPS to reimburse CIP 6. Consider Updates to Human Resources Policies and Procedures PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) G:M .dW%oendelS�,COmNi *Vw MQW1 ustd Aft fm Mry.,.doc ft .w v 8 Page 2 ADDITIONAL INFORMApoN NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA it GM d%,M, gZtWn CemmeneamlNDMI]501 u9 a AM Id W4 ,dm a .m: mom Page 3 4L P Wft 13, � . ?• �-_ ter '. � . M K _ l . g v