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HomeMy WebLinkAbout2001-02 el DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, February 28, 2001 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, February 28, 2001 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Norm Eckenrode, Chair Don Hughes Peter Green, Vice Chair Tom Dawes Pat McGuigan, Chairman, OMTS Committee Ryal Wheeler Steve Anderson, PDC Committee Director Peer Swan Shirley McCracken, Chairman, FAHR Committee Jim Silva, County Supervisor STAFF PRESENT: Gerald Sigler, Director, Guest Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services Directors Absent: David Ludwin, Director of Engineering Greg Mathews,Assistant to the General Manager Lisa Lawson, Communications Manager Jean Tappan, Committee Secretary Jim Herberg, Engineering Supervisor (2) APPOINTMENT OF CHAIR PRO TEM "4.cD IN THE OFFICE(,F ME SECRETARY No appointment was necessary. ORANGE cou!-'r: ¢,.p;T6TION DISTRICT MAR 28 2001 (3) PUBLIC COMMENTS J� There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the January 24, 2001 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 February 28, 2001 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair North Eckenrode announced the CASA Spring conference at the Tenaya Lodge in Yosemite May 3-5. Director Gerald Sigler was the Chair's guest at the meeting. Chair Eckenrode mentioned that he had invited Mrs. Joan Irvine Smith,who has expressed an Interest in the GWRS project,to attend the March 28Joint Boards meeting. At a prior meeting the idea of forming a consortium to consider ways for improving the San Gabriel River water quality and in turn the water quality at Seal Beach was presented. After checking around, it turns out that there a group has been formed to discuss these issues. Chair Eckenrode talked with Don McIntyre about including a Sanitation District representative. Staff will maintain contact with Mr. McIntyre and county staff on these issues. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported on the following issues: A. SARI Line Relocation Project Update Yorba Linda residents were briefed on the project and the need for easements for the first time last week. This has become more controversial than anticipated. Lisa Lawson addressed some of the ooncems expressed by the homeowners at the February 21 meeting. A follow-up letter was sent to the attendees the day after the meeting providing additional information and addressing their concerns. Because of the resistance, Dave Ludwin recommended that the agenda item on the easement appraisal procedure for acquisition of easements for SARI line relocation be pulled from the agenda to allow for additional consultation with the PDC Committee and the homeowners. General Counsel Tom Woodruff indicated that the condensed appraisal procedure that is proposed is allowed by law. Full appraisals would be very time consuming and expenses for underground easements that are estimated in value at about$1000 each. There are existing utility easements through the properties and the District's easement would be within the city's easement. Director Steve Anderson suggested placing survey staking along the alignment to assist the homeowners in identifying the exact location. B. GWRS Update Tom Dawes updated the Directors on the status of the project. There is a Joint Coordinating Committee(JCC) meeting on March 1 to discuss the results of the financial study. The Groundwater Producers have asked for clarification on several issues. The JCC will be recommending that the day-to-day management of the project be done by the JCC with delegation of powers to the Orange County Water District's(OCWD) Board. Two of the three directors from each Minutes of the Steering Committee Page 3 February 28, 2001 agency would have to agree and the money for the item would have to be in the budget before it could be submitted to the OCW D's Board. Also, advance notification would be provided to the Sanitation District Board prior to action taking place. Mr. Dawes reported that project implementation involves decisions on how to design, build and start the project. The consulting contract with CDM will be continued for final design. Should the Boards decide to approve the project on March 28, there are approximately another 12 smaller contracts that will be required to complete design. A separate third-party contract will be required for construction management. The fifth and final workshop will be held on Saturday, March 3 before the go/no- go decision on March 28. An overview of the project will be presented as well as updates on the financial study, governance and project implementation. Director Peer Swan stated that there has only been two days to review the information submitted to the Groundwater Producers in response to their questions. He expressed concern about the process for approving change orders in amounts over existing delegations of authority. He stated that the CDM contract for final design was a non-competitive award that went against the originally approved process of having the design competitively bid. Mr. Anderson responded that the JCC has asked staff to provide a number of alternatives for setting limits on change orders and that the Sanitation District's own delegation of authority procedure will be one alternative proposed. Mr. Dawes explained the actions over the last six to eight months during preliminary design. He also stated that there were no restrictions to not allow an extension of the CDM contract for final design. Mr. Anderson said that the JCC discussed the issues extensively and agreed with this action. Director Pat McGuigan questioned the amount of time the JCC would be the governing entity. Mr. Dawes said that the JCC would continue overseeing the project with the existing set of rules in the interim until the final rules are approved by both Boards, and would continue governing under the final rules. A full board of directors is required for approvals and the JCC will be recommending that this authority be delegated to OCWD as they meet twice a month. Additional recommendations will be presented to the JCC and the Boards on how change orders would be handled before finalizing the final rules. C. Huntington Beach Activities Update Bob Ghirelli updated the committee on the County's Watershed Management Program. A core workgroup has been formed to work with the action plan that follows up on the Phase 1 reports. Twenty different areas will be reviewed. The County is trying to obtain Proposition 13 funding. Minutes of the Steering Committee Page 4 February 28, 2001 OCSD's Summer Monitoring Program is being designed by a technical advisory committee in a series of meetings. Agreement has been reached on the study design and the details are being finalized. Cost for the monitoring program and the study will be about$1 million. Staff is also looking at applying for Proposition 13 funding for these efforts. The Directors questioned whether the USC SeaGrant report will duplicate our efforts. Staff has only just become aware of this project and will be contacting USC for more information. AES,the operators of the power plant across from Huntington Beach, have applied for a fast-track permit to double their capacity. In the hearings the issue of beach contamination was raised. AES has agreed to work with the District during the monitoring period to help duplicate conditions, as well as our assisting with ocean testing when they operate at full capacity. AES is preparing a white paper on their testing and will be doing modeling on their ouffall area. The county will be testing the Talbert Marsh and the Santa Ana River parallel with our studies. A technical advisory team has been formed and separate meetings are being held to discuss nine topics of concern. The media has shown no interest in this process. Jim Herberg reported that a study has been included in next year's budget to consider pathogen reduction. D. Seattle Earthquake Blake Anderson reported that staff contacted Seattle Metro to see how their facilities fared during today's 6.8 magnitude earthquake. Their Emergency Response Center,which is similar to the District's,was activated and it went surprisingly smooth. No major damage was reported. E. Storm Flows Mr. Anderson reported that during the recent rains, the peak was about 100 mgd greater than usual. There were no problems. F. Dairy Dewatering Ponds Today,the first of several dairies ponds was connected to the SARI to allow dewatering the ponds before rain events. This is a 'first' in the country and will help to control dairy pondwater from entering the stornwater systems. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that the dry weather discharge agreement between The Irvine Company, IRWD and OCSD for the Crystal Cove area has been finalized and a letter sent to the Coastal Commission. Minutes of the Steering Committee Page 5 February 28, 2001 Mr.Woodruff also discussed a memo in the Directors'folders regarding legal representation on a claim for reimbursement for expenses involved in moving a sewer in Ball Road at the request of the City of Anaheim to accommodate their storm drain. There is a meeting scheduled Thursday, March 1, to discuss the Crow-Winthrop claim. (8) DISCUSSION ITEMS (Items A-F) A. Local Sewer Service Agreement between IRWD and OCSD for Irvine Business Complex Area and Tustin Marine Corps Redevelopment Area. Jim Herberg explained the proposed terms of the agreement to the Directors. These areas are currently within Revenue Area 7 and the agreement will move them to Revenue Area 14, thereby allowing IRWD to take over the local sewer service. The Directors authorized negotiations. B. Streamlining Concepts: Can we reduce the paper work between staff and board committees. Greg Mathews and Blake Anderson discussed several examples of ways to reduce time and paperwork for both the staff and the Directors. It was decided that the financial report could be presented quarterly. Additional changes will be presented to the committee for review at a later meeting. C. Consider 4 p.m. start time for March 28 Steering Committee. Because of the early start for the March 28 Joint Boards meeting with OCW D, the Steering Committee will meet at 4 p.m. that day. D. Resolve July Committee meeting date calendars. The July 4 holiday impacts the OMTS and PDC Committees meeting dates and the Directors agreed not to meet in July. There will be meetings in August,which is usually dark. A determination to hold the FAHR Committee meeting in July was not finalized. E. Summer Program for Disadvantaged Youth. Blake Anderson introduced an idea that was presented by one of our employees on employing disadvantaged youths in our summer program. He outlined some of the questions that need to be answered as well as some of the conditions for employment, but asked the Directors for direction. Supervisor Silva said he would hope that OCSD could be used as a model for developing a program that could be used throughout County government. The Directors gave their support, and fell that it would be a very worthwhile,and much-needed, program. F. Review Agenda Items scheduled to be presented to Committees in March. These items were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Director Steve Anderson asked about removing the PDC Committee's GWRS project item from the Board agenda. It was decided that it could be pulled as no action was required by the Board at this time. Minutes of the Steering Committee Page 6 February 28, 2001 (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, March 28, 2001 at 4 p.m. The next Board Meeting is scheduled for Wednesday, March 28, 2001 at 6:30 p.m. This will be a joint meeting with the Orange County Water District Board to consider proceeding with the Groundwater Replenishment System project. (13) CLOSED SESSION There was no closed session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:48 p.m. Submitted by: Tappan /V t ering committee Secretary G.N+➢.tlnlepemlaKleeeq LanmiAlx0/Iie01033eof SL AfNNes rbe 6 ORANGE COUNTY SANITATION DISTRICT plume: [714)982-2411 meIIInO address: Pa Bm 8127 Poasa n Valley.LA 92728-8127 snsss,�nss; 1Be NOTICE OF MEETING 44 Ell;a Avenue OF THE Faurt m Valley.C 92708-7019 STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT Member Ayama0 WEDNESDAY, FEBRUARY 28, 2001 - 5 P.M. s Cities anahara DISTRICT'S ADMINISTRATIVE OFFICE Brea Bi ana Park 10844 ELLIS AVENUE Favatain Way FOUNTAIN VALLEY, CALIFORNIA 92708 Fullerton Garden Grove Huntington Beech Irvine La HaCre La Palma A regular meeting of the Steering Committee of the Board of Directors of Las Alamitas Newpart Beach Orange County Sanitation District, will be held at the above location, date and 1anga time. Paaenua Santa Ana Seal Beach Stanton Tustin ✓Ile Park Yarbe Linde CmantY mf Dear, sanitary Districts Lasts Mesa Midway Gty Water Districts Irvine Ranch -Mamacm, g Ma lapaas Leadership m Waach.r and Wale,Resaace Management' STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, February 28, 2001 Wednesday, March 28, 2001 Wednesday, April 25, 2001 Wednesday, May 23,.2001 Wednesday, June 27, 2001 Wednesday, July 25, 2001 Wednesday, August 22, 2001 Wednesday, September 26, 2001 Wednesday, October 24, 2001 Wednesday, November 28, 2001 Wednesday, December 19, 2001" Wednesday, January 23, 2002 Wednesday, February 27, 2002 'Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Dale: February 28, 2001 Meeting Time: 5 p.m. Meeting Adjourned: Committee Members Norm Eckenrode, Chair Peter Green,Vice Chair Steve Anderson, Chair, PDC Committee Pat McGuigan, Chair,OMTS Committee Shirley McCracken, Chair, FAHR Committee Jim Silva, Supervisor Others Jerry Sigler, Director Thomas L.Woodruff, General Counsel Don Hughes Tom Dawes Staff Present Blake P.Anderson, General Manager................................. Greg Mathews, Assistant to the General Manager............. Jean Tappan, Secretary....................................................... Bob Ghirelli, Director of Technical Services........................ David Ludwin, Director of Engineering................................ Patrick Miles, Director of Information Technology............... Bob Ooten, Director of Operations and Maintenance......... Gary Streed, Director of Finance......................................... Use Tomko, Director of Human Resources........................ Use Lawson, Communications Manager............................ c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, FEBRUARY 28, 2001 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. All current agendas and meeting minutes are also available via OCSD's Internet site located at www.ocsd.com. Upon entering OCSD's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). -2- February 28, 2001 Agenda (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the January 24, 2001 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. SARI Line Relocation Project Update (Blake Anderson) B. GWRS Update (Tom Dawes/Blake Anderson) 1. Financial Study 2. Governance Issues 3. Project Implementation 4. March 3, Saturday Workshop C. Huntington Beach Activities Update (Bob Ghirelli) 1. County's Watershed Management Program 2. OCSD Summer Monitoring Program 3. Issues related to AES Power Plant 4. Community Concerns 5. Pathogen Reduction/Level of Treatment (7) REPORT OF GENERAL COUNSEL A. OCSD/IRWD/TIC Agreement to discharge dry weather flow (Crystal Cove) (8) DISCUSSION ITEMS (Items A-D) A. Local Sewer Service Agreement between IRW D and OCSD for Irvine Business Complex Area and Tustin Marine Corps Redevelopment Area (Jim Herberg) B. Streamlining Concepts: Can we reduce the paper work between staff and board committees (Blake Anderson) C. Consider 4 p.m. start time for March 28 Steering Committee (Blake Anderson) D. Resolve July Committee meeting date calendars (Blake Anderson) E. Summer Program for Disadvantaged Youth (Blake Anderson) F. Review Agenda Items scheduled to be presented to Committees in March (Information item only) (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING -3- February 28, 2001 Agenda (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, March 28, 2001. The next Board Meeting is scheduled for 6:30 p.m., Wednesday, March 28, 2001. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT jt H:\WP.DTAAGENMMTEENN000MMn MIWEaN WI AGENDA MEETINOCALENDAR AND ROLL GALLSHEEr.00G Notice to Committee Members: For any questions on the agenda or to place Items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Norm Eckenrode (714)993-6261 (Placentia City Hall) Secretary: Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mail: itappan(a)ocsd.corn k a` DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, January 24, 2001 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday,January 24, 2001 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Norm Eckenrode, Chair Don Hughes Peter Green,Vice Chair Pat McGuigan, Chairman, OMTS Committee STAFF PRESENT: Steve Anderson, Chairman, PDC Committee Blake Anderson, General Manager Shirley McCracken, Chairman, FAHR Committee Bob Ghirelli, Director of Technical Services Jim Silva, County Supervisor Greg Mathews, Assistant to the General Manager Directors Absent: Gary Streed, Director of Finance None Lisa Lawson, Communications Manager Mike Moore, ECM Manager Sonja Wassgren, Public Information Coordinator Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the December 20, 2000 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode introduced Director Shirley McCracken as the newly-appointed FAHR Committee Chair. He also reported on the CASA meeting held last January 18-20, 2001 in Palm Springs. Directors Steve Anderson,Joy Neugebauer and Peer Swan also attended the Minutes of the Steering Committee ' Page 2 January 24, 2001 conference. A meeting is being scheduled between Jim Stahl, general manager of the Los Angeles County Sanitation Districts, Blake Anderson and Chair Eckenrode to discuss working together on San Gabriel River issues that impact Seal Beach. Chair Eckenrode announced that there will be a new Directors Workshop on February 10, 2001, beginning at 8 a.m. New directors on the Orange County Water District Board will also be invited. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported that Bill Mills, general manager of the Orange County Water District, has invited Sanitation District directors to attend their series of noon-time briefings. A. OMTS Committee Changes: The Staff Report was summarized by Bob Ghirelli,director of Technical Services. Three options were discussed and the Committee members moved, seconded and approved continuing the existing schedule for the time being (10 meetings per year with January and August dark). If staff believes that there are insufficient Items for the Committee to review,the meeting will be canceled after discussion with the Committee Chair and the general manager. The members indicated that this same guideline should apply to all committees. B. Update on Kem and Kings County Blosolids Activities: Mike Moore updated the members on recent activities in Kings County. It appears that the Board of Supervisors has changed directions and is now recommending changing the ordinance to ban the land application of Class B biosolids in 2003,allow Class A-Exceptional Quality material for three additional years and in 2006 all biosolids must be Class A-EQ compost. These changes are under review at this time and it appears that several lawsuits are being considered. Staff Is discussing options with General Counsel. It appears that CEQA requirements were not followed. The District's property in Kings County is in production and Mr. Moore thinks that the property values have increased, in spite of the proposed changes to the ordinance. One-half of our blosolids are being trucked to Riverside County. The countys Environmental Health department has Issued an opinion paper on the operation of the facility and the impacts of continuing development in that area. There will be a 30-day review of the paper before the Supervisors act on it. Staff is talking with the City of Colton about a new proposed composting facility located within their city. The city's staff is very supportive of our agency taking part in this endeavor. All public outreach efforts have been done with the community and the Board of Supervisors has expressed support for the project, as has the Inland Empire Utilities Agency. This issue wil I be discussed with the OMTS Committee in March. C. Power Update: Blake Anderson reported on how the District Is managing its power requirements during the energy crisis. A decision was made last week that we will pay the spot-market price for natural gas to supplement the digester gas used in the central power generation system during Stage 3 alerts. Conservation efforts have resulted in savings of about 2 megawatts of power(equivalent to 2000 homes). Minutes of the Steering Committee Page 3 January 24, 2001 D. Update on the Five-year Staffing Plan: Greg Mathews provided a preview of the report that will be presented to the standing committees in February. He reviewed the changes in staffing over the next three years and the reasons for those changes. E. Outreach to Cities: Blake Anderson reported that staff has met with 16 of the cities in Orange County in an effort to provide information on common issues regarding sewer infrastructure. Eight additional meetings have been scheduled and four remain to be set. F. Freeze on Federal Rule Making: President Bush has placed on hold all proposed rules left over from the previous administration. This includes the regulations on CMOM and TMDLs, as well as other major pieces of regulatory reform. When there is movement,staff will notify the directors. G. State of the District Report: Blake Anderson will be presenting a 'State of the District'report at the Board meeting. He will be discussing in detail the Huntington Beach and energy issues,as well as listing some of the other major projects impacting the District. H. GW RS Financial Study: PRAG, the fine preparing the financial report on the project,still has not presented a final draft, but will by the end of the week. The Water District staff is still considering some of the findings. The final draft will be reviewed by the Joint Coordinating Committee at its next meeting. Director Steve Anderson questioned the practice of receiving IRWD flows during its voluntary black- out periods,as well as the associated increase in costs to the District to treat the increased flows. Mr. Anderson said that IRWD is charged for the amount of flow we treat and that we can refuse it if there is insufficient capacity available. Director Anderson asked that this policy to be reviewed and reconsidered. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported on discussions at the CASA Legislative Committee meetings. An author is being sought to sponsor a statute in the state legislature that would authorize land application of biosolids as a state-wide interest. The Polanco bill that did not make it out of committee last year prohibited counties from banning land application of biosolids. Mr. Woodruff also mentioned that he prepared a memo for the directors addressing the issue of e- mails and Brown Act restrictions. While this form of communication between directors is allowed, a- mails can not be used to develop a consensus. There has been no movement on the Crow Winthrop case. The District was served with a lawsuit filed in federal court by an employee claiming racial discrimination. A claim was filed with the EEOC,which ruled that there was no basis for the lawsuit and it was denied. Minutes of the Steering Committee ' Page 4 January 24, 2001 Counsel continues to work with The Irvine Company on an agreement to handle urban runoff flows from new development in Crystal Cove. Because this agreement is precedent setting, particular attention has been paid to issues of liability and indemnification, and future capital charges for discharges in excess of the 4 mgd currently authorized. (8) DISCUSSION ITEMS (Items A-C) A. Huntington Beach Activities Update Bob Ghirelli reported that staff is developing a strawman proposal that will address the 2001 summer activities in an attempt to answer the question: is our plume hitting the shore as submitted by UCI Professor Stanley Grant. The estimated costs of these activities is between $1 million and $1.2 million plus staff time of about$400,000. One of the items that will be reviewed is the proposed operational changes at the AES plant. It was announced that all meetings will be open to everyone. B. Public Information Update Lisa Lawson, Communications Manager, Introduced Sonja Wassgren, our new Public Information Coordinator. The public outreach on the various Huntington Beach activities were described. Ms. Lawson also listed the items that are on the horizon that has interested the media. Blake Anderson stated that a "Letter to the Citizens of Orange County' has been sent to both the Orange County Register and the Los Angeles Times editors about our plans through the summer. We've been told that the letters would be published. C. The Agenda Items scheduled to be reviewed by the Board's working committees in February were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY The CASA Spring Conference is being held at the Tanaya Lodge in Fish Camp near Yosemite. Directors are to inform Jean Tappan if they plan to attend as rooms will be limited. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. Minutes of the Steering Committee Page 5 January 24, 2001 (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for February 28, 2001 at 5 p.m. The next Board Meeting is scheduled for February 28, 2001 at 7 p.m. (13) CLOSED SESSION There was no closed session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:47 p.m. ubmitted by: 1 Tappan eering Committee Secretary c�aew.uran,Lan .M W'U.011401 scnu w.e.aac STEERING COMMITTEE MeebngDate Tosd.orwr. zfza/ot z/xs/ot AGENDA REPORT I17NXber Item Number Orange County Sanitation District FROM: , David Ludwin, Director of Engineering Originator: Jim Herberg, Engineering Supervisor SUBJECT: LOCAL SEWER SERVICE IN THE IRVINE BUSINESS COMPLEX AREA AND TUSTIN MARINE CORPS REDEVELOPMENT AREA GENERAL MANAGER'S RECOMMENDATION Authorize Staff to negotiate an agreement with the Irvine Ranch Water District to transfer the Irvine Business Complex area and Tustin Marine Corps Air Station from Revenue Area 7 to Revenue Area 14, and transfer local sewer service responsibility from the Orange County Sanitation District to Irvine Ranch Water District. SUMMARY The Irvine Business Complex(IBC) and the Tustin Marine Corps Air Station (MCAS) are located in the Orange County Sanitation District (OCSD) Revenue Area 7 (RA-7) and are also located within the existing jurisdiction of the Irvine Ranch Water District (IRWD). The local sewers in IBC are presently the maintenance responsibility of OCSD. The Navy presently maintains the local sewers at the Tustin MICAS, but will not maintain these sewers under the proposed redevelopment plan. IRWD has expressed interest in becoming the local sewer agency for the both IBC and redeveloped Tustin MCAS, as they will also be the water purveyor. IRWD already maintains the IBC sewers from RA-7 by contract. Because OCSD does not provide local sewer maintenance in the area, Staff began discussions with IRWD on an agreement to take on the responsibility for local sewer maintenance and ownership. Several meetings were held between IRWD and OCSD staff to outline the proposed agreement points. The proposed agreement points would be as follows: • The IBC and the Tustin MCAS would be moved from RA-7 to RA-14. • IRWD would own, maintain, and perform required capital improvements to the local sewers in the IBC and the Tustin MCAS, including the proposed new Armstrong Trunk Sewer. • IRWD would collect its own sewer service and capital charges from parcels in IBC and the MCAS, as they do in the rest of their service area. • OCSD would not impose or collect capital facilities charges or user fees from parcels in IBC and the Marine Base. • RA-14 IRWD would pay CORF charges and service fees annually to OCSD, based on flow from the IBC and MCAS areas, the same as they do in the rest of RA-14. • Some or all of the property tax revenues from the IBC presently going to OCSD for local sewer maintenance would be transferred to IRWD. G 14aaMgmda MII Rep s' teenng Cem,ttWMD AR 022MI d= R¢nhy:WM Page 1 The major benefit of this proposed agreement to the OCSD is that it would take us out of the local sewer ownership and maintenance business for these two areas. OCSD staff is expert at maintaining larger regional sewers up to 120 inches in diameter, and they do maintain about 450 miles of these large sewers. Maintaining smaller 6 and 8-Inch diameter local sewers requires different equipment, different traffic control and different skill sets. There are approximately 150 miles of these smaller sewers in Revenue Area 7 (RA-7). The proposed agreement would transfer responsibility for about 25 miles of these local sewers to IRWD. The remaining local sewers in RA-7 would continue to be maintained by Orange County Sanitation District (OCSD) pending further study and possible negotiations with IRWD. Perhaps more significant than the annual maintenance costs are the potential sewer replacement and rehabilitation costs. Nowhere else in our service area is OCSD responsible to replace local sewers. OCSD's customers in this area will benefit because they will have a single point of contact for local water and sewer service. If customers have a problem, they will know to contact Irvine Ranch Water District (IRWD). Customers will also see the cost for water and sewer service on the same direct bill, rather than having the sewer service user fees collected on the property tax bill. Additionally, there will be resolution to a long-standing debate over the public agency ownership of the sewers. Under the proposed agreement, all agencies will agree that IRWD is the owner. The proposed transfer of the Irvine Business Complex (IBC) and Tustin MCAS from RA-7 to RA-14 Is an adjustment within the consolidated OCSD, and therefore will not require action by the Local Agency Formation Commission (LAFCO). PROJECT/CONTRACT COST SUMMARY No transfers of funds or expenditures are being requested at this time. Financial issues related to the agreement would be brought to the Board for approval with the proposed agreement at a later date. BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This Item has not been budgeted. ® Not applicable (information item) No budget action is being recommended at this time. cm,aieaweziae uzu Re.,zuIeenne Coal .MRWDAR022801e« rumee: mo.s Page 2 ADDITIONAL INFORMATION None. ALTERNATIVES Not proceeding with an agreement with IRWD. This alternative would leave local sewer service in the IBC with OCSD. Local sewer services responsibility for the Tustin MCAS would need to be determined. CEQA FINDINGS None Required. ATTACHMENTS Map showing IBC and Tustin MCAS. JDH:jak:jo G:0100beMgenda DWI RePWMIeenng GAT (IWIRWD AR 022WIAo Rewam:WO.8 Page 3 REVENUE AREA 7 ORANGE COUNTY SANITATION DISTRICT 1 3 S 2/15/01.au tt Fa il�h n`�j� • .$ �'! ! @ �,� -NA q e P d1! _ ° d ➢ C rH (_7- 1 FF y dRi' l° �jd. 7� ,�•, a17, r, d� i ' d r-''.,.�C 1 fM• '1 '!�/A1} i x � � +:� - ` il, � ! L¢ n �1fPF _r1 F � w/ p ^ ,3p,�'.a5�g � f+'' ` [xa 14�:,y �yq��lyn Y`�,49 •T 'fix i isC � f `e,t uE._.v 'ro,.� ••f� } �I'S1'I l S . �� f` i � t '^:s�•: �..� �}�. ;I .fib a4 I y j LEGEND ® AREA COVERED BY PROPOSED AGREEMENT WITH IRWD PRESENT REVENUE AREA 7 9 1 July 2001 ASSCHEDULED Sunday Monday Imsday Wednesday Th..day Friday Saturday 1 2 3 4 5 6 7 OMTS PDC 8 9 10 11 12 13 14 FAHR 15 16 17 18 19 20 21 NEW BD. MEETING 22 23 24 25 26 27 28 USUAL BD. MEETING 1791' 30 31 Steering Conmittee Agenda Item ( 8)D July 2001 UNDER CONSIDERATION-ALTERNATE 1 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 OMTS PDC 8 9 10 11 12 13 14 FAHR 15 16 17 18 19 20 21 NEW BD. MEETING 22 23 24 25 26 27 28 CANCELED BD. MEETING 29 30 31 July 2001 UNDER CONSIDERATION-ALTERNATE 2 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 ONITS PDC DARK DARK 8 9 10 11 12 13 14 FAB R 15 16 17 18 19 20 21 NEW BD. MEETING 22 23 24 25 26 27 28 CANCELED BD. MEETING 29 30 31 July 2001 UNDER CONSIDERATION-ALTERNATE 3 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 11 12 13 14 OMTS FAHR PDC 15 16 17 18 19 20 21 NEW BD. MEETING 22 23 24 25 26 27 28 CANCELED BD. MEETING 29 30 31 STEERING COMMITTEE Meeting Date To Bd.of Dir. x/xs/ot AGENDA REPORT Item m Nate Item Numoer um Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: March Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in March. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in March: OMTS Committee: 1. Update on Huntington Beach Activities 2. Consider Biosolids Management Options 3. Consider Biotrickling Filter Testing and Implementation Program for Odor Control 4. Consider Electric Cart Purchase PDC Committee: 1. Ratify Change Order 2 and Approve Closeout Agreement and Notice of Completion for Job No. P2-47-1, Misc. Electrical and Control Modifications at Plant 2 2. Ratify Change Order 7 to Contract No. 3-38-1, Miller-Holder Trunk Sewer System, Reach 1 3. Approve Addendum No. 1 to Professional Services Agreement for Contract No. 11-22, Warner Avenue Relief Sewer 4. Establish budget and approve Professional Services Agreement for Contract No. 7-7-2, Main Street Pump Station 5. Review preliminary engineering results on Job No. P2-66, Headworks Replacement 6. Establish budget and approve Professional Services Agreement for Job No. J-40-5, Supplement No. 1 to the 1999 Strategic Plan Program EIR 7. Approve Professional Services Agreement for Job No. J-71-7, Scrubber Monitoring and Control 8. Establish budget for Contract No. 7-14-4, Covey Pump Station Abandonment 9. Approve purchase of property re Contract No. 5-49, Bitter Point Pump Station (Closed Session item) FAHR Committee: 1. Preliminary 2001-02 User Fee Report 2. 2001-02 Budget Status Report 3. Review General Manager-approved purchases exceeding $50,000 4. Report on Communications Action Plan PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project_ ATTACHMENTS NA jt C:My.EblepedLa teeny CCmMll MWeb=80'U.td Aft Ia M14rtlr,d. RWW WM8 Page 2