HomeMy WebLinkAbout2001-02 el
DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, February 28, 2001
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, February 28, 2001 at 5 p.m., in the District's Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Thomas L. Woodruff, General Counsel
Norm Eckenrode, Chair Don Hughes
Peter Green, Vice Chair Tom Dawes
Pat McGuigan, Chairman, OMTS Committee Ryal Wheeler
Steve Anderson, PDC Committee Director Peer Swan
Shirley McCracken, Chairman, FAHR Committee
Jim Silva, County Supervisor STAFF PRESENT:
Gerald Sigler, Director, Guest Blake Anderson, General Manager
Bob Ghirelli, Director of Technical Services
Directors Absent: David Ludwin, Director of Engineering
Greg Mathews,Assistant to the General
Manager
Lisa Lawson, Communications Manager
Jean Tappan, Committee Secretary
Jim Herberg, Engineering Supervisor
(2) APPOINTMENT OF CHAIR PRO TEM "4.cD
IN THE OFFICE(,F ME SECRETARY
No appointment was necessary. ORANGE cou!-'r: ¢,.p;T6TION DISTRICT
MAR 28 2001
(3) PUBLIC COMMENTS J�
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the January 24, 2001 Steering Committee meeting were approved as drafted.
Minutes of the Steering Committee
Page 2
February 28, 2001
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair North Eckenrode announced the CASA Spring conference at the Tenaya Lodge in
Yosemite May 3-5.
Director Gerald Sigler was the Chair's guest at the meeting.
Chair Eckenrode mentioned that he had invited Mrs. Joan Irvine Smith,who has expressed an
Interest in the GWRS project,to attend the March 28Joint Boards meeting.
At a prior meeting the idea of forming a consortium to consider ways for improving the San Gabriel
River water quality and in turn the water quality at Seal Beach was presented. After checking
around, it turns out that there a group has been formed to discuss these issues. Chair Eckenrode
talked with Don McIntyre about including a Sanitation District representative. Staff will maintain
contact with Mr. McIntyre and county staff on these issues.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported on the following issues:
A. SARI Line Relocation Project Update
Yorba Linda residents were briefed on the project and the need for easements for
the first time last week. This has become more controversial than anticipated.
Lisa Lawson addressed some of the ooncems expressed by the homeowners at
the February 21 meeting. A follow-up letter was sent to the attendees the day
after the meeting providing additional information and addressing their concerns.
Because of the resistance, Dave Ludwin recommended that the agenda item on
the easement appraisal procedure for acquisition of easements for SARI line
relocation be pulled from the agenda to allow for additional consultation with the
PDC Committee and the homeowners.
General Counsel Tom Woodruff indicated that the condensed appraisal
procedure that is proposed is allowed by law. Full appraisals would be very time
consuming and expenses for underground easements that are estimated in value
at about$1000 each. There are existing utility easements through the properties
and the District's easement would be within the city's easement.
Director Steve Anderson suggested placing survey staking along the alignment to
assist the homeowners in identifying the exact location.
B. GWRS Update
Tom Dawes updated the Directors on the status of the project. There is a Joint
Coordinating Committee(JCC) meeting on March 1 to discuss the results of the
financial study. The Groundwater Producers have asked for clarification on
several issues. The JCC will be recommending that the day-to-day management
of the project be done by the JCC with delegation of powers to the Orange
County Water District's(OCWD) Board. Two of the three directors from each
Minutes of the Steering Committee
Page 3
February 28, 2001
agency would have to agree and the money for the item would have to be in the
budget before it could be submitted to the OCW D's Board. Also, advance
notification would be provided to the Sanitation District Board prior to action
taking place.
Mr. Dawes reported that project implementation involves decisions on how to
design, build and start the project. The consulting contract with CDM will be
continued for final design. Should the Boards decide to approve the project on
March 28, there are approximately another 12 smaller contracts that will be
required to complete design. A separate third-party contract will be required for
construction management.
The fifth and final workshop will be held on Saturday, March 3 before the go/no-
go decision on March 28. An overview of the project will be presented as well as
updates on the financial study, governance and project implementation.
Director Peer Swan stated that there has only been two days to review the
information submitted to the Groundwater Producers in response to their
questions. He expressed concern about the process for approving change
orders in amounts over existing delegations of authority. He stated that the CDM
contract for final design was a non-competitive award that went against the
originally approved process of having the design competitively bid.
Mr. Anderson responded that the JCC has asked staff to provide a number of
alternatives for setting limits on change orders and that the Sanitation District's
own delegation of authority procedure will be one alternative proposed.
Mr. Dawes explained the actions over the last six to eight months during
preliminary design. He also stated that there were no restrictions to not allow an
extension of the CDM contract for final design. Mr. Anderson said that the JCC
discussed the issues extensively and agreed with this action.
Director Pat McGuigan questioned the amount of time the JCC would be the
governing entity. Mr. Dawes said that the JCC would continue overseeing the
project with the existing set of rules in the interim until the final rules are approved
by both Boards, and would continue governing under the final rules. A full board
of directors is required for approvals and the JCC will be recommending that this
authority be delegated to OCWD as they meet twice a month. Additional
recommendations will be presented to the JCC and the Boards on how change
orders would be handled before finalizing the final rules.
C. Huntington Beach Activities Update
Bob Ghirelli updated the committee on the County's Watershed Management
Program. A core workgroup has been formed to work with the action plan that
follows up on the Phase 1 reports. Twenty different areas will be reviewed. The
County is trying to obtain Proposition 13 funding.
Minutes of the Steering Committee
Page 4
February 28, 2001
OCSD's Summer Monitoring Program is being designed by a technical advisory
committee in a series of meetings. Agreement has been reached on the study
design and the details are being finalized. Cost for the monitoring program and
the study will be about$1 million. Staff is also looking at applying for
Proposition 13 funding for these efforts. The Directors questioned whether the
USC SeaGrant report will duplicate our efforts. Staff has only just become aware
of this project and will be contacting USC for more information.
AES,the operators of the power plant across from Huntington Beach, have
applied for a fast-track permit to double their capacity. In the hearings the issue
of beach contamination was raised. AES has agreed to work with the District
during the monitoring period to help duplicate conditions, as well as our assisting
with ocean testing when they operate at full capacity. AES is preparing a white
paper on their testing and will be doing modeling on their ouffall area.
The county will be testing the Talbert Marsh and the Santa Ana River parallel with
our studies.
A technical advisory team has been formed and separate meetings are being
held to discuss nine topics of concern. The media has shown no interest in this
process.
Jim Herberg reported that a study has been included in next year's budget to
consider pathogen reduction.
D. Seattle Earthquake
Blake Anderson reported that staff contacted Seattle Metro to see how their
facilities fared during today's 6.8 magnitude earthquake. Their Emergency
Response Center,which is similar to the District's,was activated and it went
surprisingly smooth. No major damage was reported.
E. Storm Flows
Mr. Anderson reported that during the recent rains, the peak was about 100 mgd
greater than usual. There were no problems.
F. Dairy Dewatering Ponds
Today,the first of several dairies ponds was connected to the SARI to allow
dewatering the ponds before rain events. This is a 'first' in the country and will
help to control dairy pondwater from entering the stornwater systems.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff reported that the dry weather discharge agreement between The
Irvine Company, IRWD and OCSD for the Crystal Cove area has been finalized and a letter sent to
the Coastal Commission.
Minutes of the Steering Committee
Page 5
February 28, 2001
Mr.Woodruff also discussed a memo in the Directors'folders regarding legal representation on a
claim for reimbursement for expenses involved in moving a sewer in Ball Road at the request of the
City of Anaheim to accommodate their storm drain.
There is a meeting scheduled Thursday, March 1, to discuss the Crow-Winthrop claim.
(8) DISCUSSION ITEMS (Items A-F)
A. Local Sewer Service Agreement between IRWD and OCSD for Irvine Business
Complex Area and Tustin Marine Corps Redevelopment Area.
Jim Herberg explained the proposed terms of the agreement to the Directors.
These areas are currently within Revenue Area 7 and the agreement will move
them to Revenue Area 14, thereby allowing IRWD to take over the local sewer
service. The Directors authorized negotiations.
B. Streamlining Concepts: Can we reduce the paper work between staff and board
committees.
Greg Mathews and Blake Anderson discussed several examples of ways to
reduce time and paperwork for both the staff and the Directors. It was decided
that the financial report could be presented quarterly. Additional changes will be
presented to the committee for review at a later meeting.
C. Consider 4 p.m. start time for March 28 Steering Committee.
Because of the early start for the March 28 Joint Boards meeting with OCW D, the
Steering Committee will meet at 4 p.m. that day.
D. Resolve July Committee meeting date calendars.
The July 4 holiday impacts the OMTS and PDC Committees meeting dates and
the Directors agreed not to meet in July. There will be meetings in August,which
is usually dark. A determination to hold the FAHR Committee meeting in July was
not finalized.
E. Summer Program for Disadvantaged Youth.
Blake Anderson introduced an idea that was presented by one of our employees
on employing disadvantaged youths in our summer program. He outlined some
of the questions that need to be answered as well as some of the conditions for
employment, but asked the Directors for direction. Supervisor Silva said he
would hope that OCSD could be used as a model for developing a program that
could be used throughout County government. The Directors gave their support,
and fell that it would be a very worthwhile,and much-needed, program.
F. Review Agenda Items scheduled to be presented to Committees in March.
These items were reviewed.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
Director Steve Anderson asked about removing the PDC Committee's GWRS project item from the
Board agenda. It was decided that it could be pulled as no action was required by the Board at this
time.
Minutes of the Steering Committee
Page 6
February 28, 2001
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, March 28, 2001 at 4 p.m.
The next Board Meeting is scheduled for Wednesday, March 28, 2001 at 6:30 p.m. This will be a
joint meeting with the Orange County Water District Board to consider proceeding with the
Groundwater Replenishment System project.
(13) CLOSED SESSION
There was no closed session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:48 p.m.
Submitted by:
Tappan /V
t ering committee Secretary
G.N+➢.tlnlepemlaKleeeq LanmiAlx0/Iie01033eof SL AfNNes rbe
6 ORANGE COUNTY SANITATION DISTRICT
plume:
[714)982-2411
meIIInO address:
Pa Bm 8127
Poasa n Valley.LA
92728-8127
snsss,�nss;
1Be NOTICE OF MEETING
44 Ell;a Avenue OF THE
Faurt m Valley.C
92708-7019 STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
Member
Ayama0 WEDNESDAY, FEBRUARY 28, 2001 - 5 P.M.
s
Cities
anahara DISTRICT'S ADMINISTRATIVE OFFICE
Brea
Bi ana Park 10844 ELLIS AVENUE
Favatain Way FOUNTAIN VALLEY, CALIFORNIA 92708
Fullerton
Garden Grove
Huntington Beech
Irvine
La HaCre
La Palma A regular meeting of the Steering Committee of the Board of Directors of
Las Alamitas
Newpart Beach Orange County Sanitation District, will be held at the above location, date and
1anga time.
Paaenua
Santa Ana
Seal Beach
Stanton
Tustin
✓Ile Park
Yarbe Linde
CmantY mf Dear,
sanitary Districts
Lasts Mesa
Midway Gty
Water Districts
Irvine Ranch
-Mamacm, g Ma lapaas Leadership m Waach.r and Wale,Resaace Management'
STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, February 28, 2001
Wednesday, March 28, 2001
Wednesday, April 25, 2001
Wednesday, May 23,.2001
Wednesday, June 27, 2001
Wednesday, July 25, 2001
Wednesday, August 22, 2001
Wednesday, September 26, 2001
Wednesday, October 24, 2001
Wednesday, November 28, 2001
Wednesday, December 19, 2001"
Wednesday, January 23, 2002
Wednesday, February 27, 2002
'Tentatively rescheduled from regular fourth Wednesday.
STEERING COMMITTEE
(1) Roll Call:
Meeting Dale: February 28, 2001 Meeting Time: 5 p.m.
Meeting Adjourned:
Committee Members
Norm Eckenrode, Chair
Peter Green,Vice Chair
Steve Anderson, Chair, PDC Committee
Pat McGuigan, Chair,OMTS Committee
Shirley McCracken, Chair, FAHR Committee
Jim Silva, Supervisor
Others
Jerry Sigler, Director
Thomas L.Woodruff, General Counsel
Don Hughes
Tom Dawes
Staff Present
Blake P.Anderson, General Manager.................................
Greg Mathews, Assistant to the General Manager.............
Jean Tappan, Secretary.......................................................
Bob Ghirelli, Director of Technical Services........................
David Ludwin, Director of Engineering................................
Patrick Miles, Director of Information Technology...............
Bob Ooten, Director of Operations and Maintenance.........
Gary Streed, Director of Finance.........................................
Use Tomko, Director of Human Resources........................
Use Lawson, Communications Manager............................
c: Lenora Crane
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, FEBRUARY 28, 2001 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
In accordance with the requirements of California Government Code Section 54954.2, this agenda has
been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda item are available for public
inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item
or that there is a need to take immediate action which need came to the attention of the District
subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than
72 hours prior to the meeting date.
All current agendas and meeting minutes are also available via OCSD's
Internet site located at www.ocsd.com. Upon entering OCSD's web site,
please navigate to the Board of Directors section.
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to five
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
-2- February 28, 2001 Agenda
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the January 24, 2001 Steering Committee meeting.
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
A. SARI Line Relocation Project Update (Blake Anderson)
B. GWRS Update (Tom Dawes/Blake Anderson)
1. Financial Study
2. Governance Issues
3. Project Implementation
4. March 3, Saturday Workshop
C. Huntington Beach Activities Update (Bob Ghirelli)
1. County's Watershed Management Program
2. OCSD Summer Monitoring Program
3. Issues related to AES Power Plant
4. Community Concerns
5. Pathogen Reduction/Level of Treatment
(7) REPORT OF GENERAL COUNSEL
A. OCSD/IRWD/TIC Agreement to discharge dry weather flow (Crystal Cove)
(8) DISCUSSION ITEMS (Items A-D)
A. Local Sewer Service Agreement between IRW D and OCSD for Irvine Business
Complex Area and Tustin Marine Corps Redevelopment Area (Jim Herberg)
B. Streamlining Concepts: Can we reduce the paper work between staff and board
committees (Blake Anderson)
C. Consider 4 p.m. start time for March 28 Steering Committee (Blake Anderson)
D. Resolve July Committee meeting date calendars (Blake Anderson)
E. Summer Program for Disadvantaged Youth (Blake Anderson)
F. Review Agenda Items scheduled to be presented to Committees in March
(Information item only)
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
-3- February 28, 2001 Agenda
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, March 28, 2001.
The next Board Meeting is scheduled for 6:30 p.m., Wednesday, March 28, 2001.
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential
litigation; (c)employment actions or negotiations with employee representatives;or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Convene in closed session, if necessary
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
(14) ADJOURNMENT
jt
H:\WP.DTAAGENMMTEENN000MMn MIWEaN WI AGENDA MEETINOCALENDAR AND ROLL GALLSHEEr.00G
Notice to Committee Members:
For any questions on the agenda or to place Items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair: Norm Eckenrode (714)993-6261 (Placentia City Hall)
Secretary: Jean Tappan (714)593-7101
(714)962-0356(Fax)
E-mail: itappan(a)ocsd.corn
k
a`
DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, January 24, 2001
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday,January 24, 2001 at 5 p.m., in the District's Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Thomas L. Woodruff, General Counsel
Norm Eckenrode, Chair Don Hughes
Peter Green,Vice Chair
Pat McGuigan, Chairman, OMTS Committee STAFF PRESENT:
Steve Anderson, Chairman, PDC Committee Blake Anderson, General Manager
Shirley McCracken, Chairman, FAHR Committee Bob Ghirelli, Director of Technical Services
Jim Silva, County Supervisor Greg Mathews, Assistant to the General
Manager
Directors Absent: Gary Streed, Director of Finance
None Lisa Lawson, Communications Manager
Mike Moore, ECM Manager
Sonja Wassgren, Public Information Coordinator
Jean Tappan, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the December 20, 2000 Steering Committee meeting were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Norm Eckenrode introduced Director Shirley McCracken as the newly-appointed
FAHR Committee Chair. He also reported on the CASA meeting held last January 18-20, 2001 in
Palm Springs. Directors Steve Anderson,Joy Neugebauer and Peer Swan also attended the
Minutes of the Steering Committee '
Page 2
January 24, 2001
conference. A meeting is being scheduled between Jim Stahl, general manager of the Los Angeles
County Sanitation Districts, Blake Anderson and Chair Eckenrode to discuss working together on
San Gabriel River issues that impact Seal Beach.
Chair Eckenrode announced that there will be a new Directors Workshop on February 10, 2001,
beginning at 8 a.m. New directors on the Orange County Water District Board will also be invited.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported that Bill Mills, general manager of the Orange County
Water District, has invited Sanitation District directors to attend their series of noon-time briefings.
A. OMTS Committee Changes: The Staff Report was summarized by Bob Ghirelli,director of
Technical Services. Three options were discussed and the Committee members moved,
seconded and approved continuing the existing schedule for the time being (10 meetings per
year with January and August dark). If staff believes that there are insufficient Items for the
Committee to review,the meeting will be canceled after discussion with the Committee Chair
and the general manager. The members indicated that this same guideline should apply to
all committees.
B. Update on Kem and Kings County Blosolids Activities: Mike Moore updated the members on
recent activities in Kings County. It appears that the Board of Supervisors has changed
directions and is now recommending changing the ordinance to ban the land application of
Class B biosolids in 2003,allow Class A-Exceptional Quality material for three additional
years and in 2006 all biosolids must be Class A-EQ compost. These changes are under
review at this time and it appears that several lawsuits are being considered. Staff Is
discussing options with General Counsel. It appears that CEQA requirements were not
followed. The District's property in Kings County is in production and Mr. Moore thinks that
the property values have increased, in spite of the proposed changes to the ordinance.
One-half of our blosolids are being trucked to Riverside County. The countys Environmental
Health department has Issued an opinion paper on the operation of the facility and the
impacts of continuing development in that area. There will be a 30-day review of the paper
before the Supervisors act on it.
Staff is talking with the City of Colton about a new proposed composting facility located within
their city. The city's staff is very supportive of our agency taking part in this endeavor. All
public outreach efforts have been done with the community and the Board of Supervisors has
expressed support for the project, as has the Inland Empire Utilities Agency. This issue wil I
be discussed with the OMTS Committee in March.
C. Power Update: Blake Anderson reported on how the District Is managing its power
requirements during the energy crisis. A decision was made last week that we will pay the
spot-market price for natural gas to supplement the digester gas used in the central power
generation system during Stage 3 alerts. Conservation efforts have resulted in savings of
about 2 megawatts of power(equivalent to 2000 homes).
Minutes of the Steering Committee
Page 3
January 24, 2001
D. Update on the Five-year Staffing Plan: Greg Mathews provided a preview of the report that
will be presented to the standing committees in February. He reviewed the changes in
staffing over the next three years and the reasons for those changes.
E. Outreach to Cities: Blake Anderson reported that staff has met with 16 of the cities in Orange
County in an effort to provide information on common issues regarding sewer infrastructure.
Eight additional meetings have been scheduled and four remain to be set.
F. Freeze on Federal Rule Making: President Bush has placed on hold all proposed rules left
over from the previous administration. This includes the regulations on CMOM and TMDLs,
as well as other major pieces of regulatory reform. When there is movement,staff will notify
the directors.
G. State of the District Report: Blake Anderson will be presenting a 'State of the District'report
at the Board meeting. He will be discussing in detail the Huntington Beach and energy
issues,as well as listing some of the other major projects impacting the District.
H. GW RS Financial Study: PRAG, the fine preparing the financial report on the project,still has
not presented a final draft, but will by the end of the week. The Water District staff is still
considering some of the findings. The final draft will be reviewed by the Joint Coordinating
Committee at its next meeting.
Director Steve Anderson questioned the practice of receiving IRWD flows during its voluntary black-
out periods,as well as the associated increase in costs to the District to treat the increased flows.
Mr. Anderson said that IRWD is charged for the amount of flow we treat and that we can refuse it if
there is insufficient capacity available. Director Anderson asked that this policy to be reviewed and
reconsidered.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff reported on discussions at the CASA Legislative Committee
meetings. An author is being sought to sponsor a statute in the state legislature that would authorize
land application of biosolids as a state-wide interest. The Polanco bill that did not make it out of
committee last year prohibited counties from banning land application of biosolids.
Mr. Woodruff also mentioned that he prepared a memo for the directors addressing the issue of e-
mails and Brown Act restrictions. While this form of communication between directors is allowed, a-
mails can not be used to develop a consensus.
There has been no movement on the Crow Winthrop case.
The District was served with a lawsuit filed in federal court by an employee claiming racial
discrimination. A claim was filed with the EEOC,which ruled that there was no basis for the lawsuit
and it was denied.
Minutes of the Steering Committee '
Page 4
January 24, 2001
Counsel continues to work with The Irvine Company on an agreement to handle urban runoff flows
from new development in Crystal Cove. Because this agreement is precedent setting, particular
attention has been paid to issues of liability and indemnification, and future capital charges for
discharges in excess of the 4 mgd currently authorized.
(8) DISCUSSION ITEMS (Items A-C)
A. Huntington Beach Activities Update
Bob Ghirelli reported that staff is developing a strawman proposal that will address the
2001 summer activities in an attempt to answer the question: is our plume hitting the
shore as submitted by UCI Professor Stanley Grant. The estimated costs of these
activities is between $1 million and $1.2 million plus staff time of about$400,000. One
of the items that will be reviewed is the proposed operational changes at the AES plant.
It was announced that all meetings will be open to everyone.
B. Public Information Update
Lisa Lawson, Communications Manager, Introduced Sonja Wassgren, our new Public
Information Coordinator. The public outreach on the various Huntington Beach activities
were described.
Ms. Lawson also listed the items that are on the horizon that has interested the media.
Blake Anderson stated that a "Letter to the Citizens of Orange County' has been sent to
both the Orange County Register and the Los Angeles Times editors about our plans
through the summer. We've been told that the letters would be published.
C. The Agenda Items scheduled to be reviewed by the Board's working committees in
February were reviewed.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
The CASA Spring Conference is being held at the Tanaya Lodge in Fish Camp near Yosemite.
Directors are to inform Jean Tappan if they plan to attend as rooms will be limited.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
Minutes of the Steering Committee
Page 5
January 24, 2001
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for February 28, 2001 at 5 p.m.
The next Board Meeting is scheduled for February 28, 2001 at 7 p.m.
(13) CLOSED SESSION
There was no closed session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:47 p.m.
ubmitted by:
1
Tappan
eering Committee Secretary
c�aew.uran,Lan .M W'U.011401 scnu w.e.aac
STEERING COMMITTEE MeebngDate Tosd.orwr.
zfza/ot z/xs/ot
AGENDA REPORT I17NXber Item Number
Orange County Sanitation District
FROM: , David Ludwin, Director of Engineering
Originator: Jim Herberg, Engineering Supervisor
SUBJECT: LOCAL SEWER SERVICE IN THE IRVINE BUSINESS COMPLEX AREA
AND TUSTIN MARINE CORPS REDEVELOPMENT AREA
GENERAL MANAGER'S RECOMMENDATION
Authorize Staff to negotiate an agreement with the Irvine Ranch Water District to transfer
the Irvine Business Complex area and Tustin Marine Corps Air Station from Revenue Area
7 to Revenue Area 14, and transfer local sewer service responsibility from the Orange
County Sanitation District to Irvine Ranch Water District.
SUMMARY
The Irvine Business Complex(IBC) and the Tustin Marine Corps Air Station (MCAS) are
located in the Orange County Sanitation District (OCSD) Revenue Area 7 (RA-7) and are
also located within the existing jurisdiction of the Irvine Ranch Water District (IRWD). The
local sewers in IBC are presently the maintenance responsibility of OCSD. The Navy
presently maintains the local sewers at the Tustin MICAS, but will not maintain these sewers
under the proposed redevelopment plan. IRWD has expressed interest in becoming the
local sewer agency for the both IBC and redeveloped Tustin MCAS, as they will also be the
water purveyor. IRWD already maintains the IBC sewers from RA-7 by contract.
Because OCSD does not provide local sewer maintenance in the area, Staff began
discussions with IRWD on an agreement to take on the responsibility for local sewer
maintenance and ownership. Several meetings were held between IRWD and OCSD staff
to outline the proposed agreement points. The proposed agreement points would be as
follows:
• The IBC and the Tustin MCAS would be moved from RA-7 to RA-14.
• IRWD would own, maintain, and perform required capital improvements to the local
sewers in the IBC and the Tustin MCAS, including the proposed new Armstrong
Trunk Sewer.
• IRWD would collect its own sewer service and capital charges from parcels in IBC
and the MCAS, as they do in the rest of their service area.
• OCSD would not impose or collect capital facilities charges or user fees from parcels
in IBC and the Marine Base.
• RA-14 IRWD would pay CORF charges and service fees annually to OCSD, based
on flow from the IBC and MCAS areas, the same as they do in the rest of RA-14.
• Some or all of the property tax revenues from the IBC presently going to OCSD for
local sewer maintenance would be transferred to IRWD.
G 14aaMgmda MII Rep s' teenng Cem,ttWMD AR 022MI d=
R¢nhy:WM Page 1
The major benefit of this proposed agreement to the OCSD is that it would take us out of
the local sewer ownership and maintenance business for these two areas. OCSD staff is
expert at maintaining larger regional sewers up to 120 inches in diameter, and they do
maintain about 450 miles of these large sewers. Maintaining smaller 6 and 8-Inch diameter
local sewers requires different equipment, different traffic control and different skill sets.
There are approximately 150 miles of these smaller sewers in Revenue Area 7 (RA-7). The
proposed agreement would transfer responsibility for about 25 miles of these local sewers
to IRWD. The remaining local sewers in RA-7 would continue to be maintained by Orange
County Sanitation District (OCSD) pending further study and possible negotiations with
IRWD.
Perhaps more significant than the annual maintenance costs are the potential sewer
replacement and rehabilitation costs. Nowhere else in our service area is OCSD
responsible to replace local sewers. OCSD's customers in this area will benefit because
they will have a single point of contact for local water and sewer service. If customers have
a problem, they will know to contact Irvine Ranch Water District (IRWD). Customers will
also see the cost for water and sewer service on the same direct bill, rather than having the
sewer service user fees collected on the property tax bill. Additionally, there will be
resolution to a long-standing debate over the public agency ownership of the sewers.
Under the proposed agreement, all agencies will agree that IRWD is the owner.
The proposed transfer of the Irvine Business Complex (IBC) and Tustin MCAS from RA-7 to
RA-14 Is an adjustment within the consolidated OCSD, and therefore will not require action
by the Local Agency Formation Commission (LAFCO).
PROJECT/CONTRACT COST SUMMARY
No transfers of funds or expenditures are being requested at this time. Financial issues
related to the agreement would be brought to the Board for approval with the proposed
agreement at a later date.
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This Item has not been budgeted.
® Not applicable (information item)
No budget action is being recommended at this time.
cm,aieaweziae uzu Re.,zuIeenne Coal .MRWDAR022801e«
rumee: mo.s Page 2
ADDITIONAL INFORMATION
None.
ALTERNATIVES
Not proceeding with an agreement with IRWD. This alternative would leave local sewer
service in the IBC with OCSD. Local sewer services responsibility for the Tustin MCAS
would need to be determined.
CEQA FINDINGS
None Required.
ATTACHMENTS
Map showing IBC and Tustin MCAS.
JDH:jak:jo
G:0100beMgenda DWI RePWMIeenng GAT (IWIRWD AR 022WIAo
Rewam:WO.8 Page 3
REVENUE AREA 7
ORANGE COUNTY SANITATION DISTRICT
1 3 S 2/15/01.au tt Fa il�h n`�j� • .$ �'! ! @ �,� -NA
q e
P d1! _ ° d ➢ C rH (_7-
1 FF y dRi' l° �jd. 7� ,�•, a17,
r, d� i ' d r-''.,.�C 1 fM• '1 '!�/A1} i x � � +:�
- ` il, � ! L¢ n �1fPF _r1 F � w/ p ^ ,3p,�'.a5�g � f+'' ` [xa 14�:,y �yq��lyn Y`�,49 •T 'fix i isC
� f `e,t uE._.v 'ro,.� ••f� } �I'S1'I l S . �� f` i � t '^:s�•: �..� �}�. ;I .fib a4
I y j LEGEND
® AREA COVERED BY PROPOSED AGREEMENT WITH IRWD
PRESENT REVENUE AREA 7
9
1
July 2001
ASSCHEDULED
Sunday Monday Imsday Wednesday Th..day Friday Saturday
1 2 3 4 5 6 7
OMTS PDC
8 9 10 11 12 13 14
FAHR
15 16 17 18 19 20 21
NEW BD.
MEETING
22 23 24 25 26 27 28
USUAL
BD.
MEETING
1791'
30 31
Steering Conmittee Agenda Item ( 8)D
July 2001
UNDER CONSIDERATION-ALTERNATE 1
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6 7
OMTS PDC
8 9 10 11 12 13 14
FAHR
15 16 17 18 19 20 21
NEW BD.
MEETING
22 23 24 25 26 27 28
CANCELED
BD.
MEETING
29 30 31
July 2001
UNDER CONSIDERATION-ALTERNATE 2
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6 7
ONITS PDC
DARK DARK
8 9 10 11 12 13 14
FAB R
15 16 17 18 19 20 21
NEW BD.
MEETING
22 23 24 25 26 27 28
CANCELED
BD.
MEETING
29 30 31
July 2001
UNDER CONSIDERATION-ALTERNATE 3
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6 7
8 9 10 11 12 13 14
OMTS FAHR PDC
15 16 17 18 19 20 21
NEW BD.
MEETING
22 23 24 25 26 27 28
CANCELED
BD.
MEETING
29 30 31
STEERING COMMITTEE Meeting Date To Bd.of Dir.
x/xs/ot
AGENDA REPORT Item m Nate
Item Numoer
um
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Jean Tappan, Committee Secretary
SUBJECT: March Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the tentative agenda items scheduled for review by the Working
Committees in March.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in March:
OMTS Committee: 1. Update on Huntington Beach Activities
2. Consider Biosolids Management Options
3. Consider Biotrickling Filter Testing and Implementation
Program for Odor Control
4. Consider Electric Cart Purchase
PDC Committee: 1. Ratify Change Order 2 and Approve Closeout Agreement and
Notice of Completion for Job No. P2-47-1, Misc. Electrical and
Control Modifications at Plant 2
2. Ratify Change Order 7 to Contract No. 3-38-1, Miller-Holder
Trunk Sewer System, Reach 1
3. Approve Addendum No. 1 to Professional Services Agreement
for Contract No. 11-22, Warner Avenue Relief Sewer
4. Establish budget and approve Professional Services
Agreement for Contract No. 7-7-2, Main Street Pump Station
5. Review preliminary engineering results on Job No. P2-66,
Headworks Replacement
6. Establish budget and approve Professional Services
Agreement for Job No. J-40-5, Supplement No. 1 to the 1999
Strategic Plan Program EIR
7. Approve Professional Services Agreement for Job No. J-71-7,
Scrubber Monitoring and Control
8. Establish budget for Contract No. 7-14-4, Covey Pump Station
Abandonment
9. Approve purchase of property re Contract No. 5-49, Bitter
Point Pump Station (Closed Session item)
FAHR Committee: 1. Preliminary 2001-02 User Fee Report
2. 2001-02 Budget Status Report
3. Review General Manager-approved purchases exceeding
$50,000
4. Report on Communications Action Plan
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item:
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project_
ATTACHMENTS
NA
jt
C:My.EblepedLa teeny CCmMll MWeb=80'U.td Aft Ia M14rtlr,d.
RWW WM8 Page 2