HomeMy WebLinkAbout2000-11 DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, November 15, 2000 DEC c J 2000
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, November 15, 2000 at 5 p.m., in the Districts Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS:
Directors Present: OTHERS PRESENT:
Norm Eckenrode, Chair Thomas L. Woodruff, General Counsel
Peter Green, Vice Chair Director John Gullixson
Pat McGuigan, Chairman, OMTS Committee
Steve Anderson, PDC Committee STAFF PRESENT:
Tom Saltarelli, Chairman, FAHR Committee Blake Anderson, General Manager
Jan Debay, Past Chair of the Board Bob Ghirelli, Director of Technical Services
Gary Streed, Director of Finance
Directors Absent: Lisa Lawson, Communications Manager
Jim Silva, County Supervisor Jean Tappan, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the October 25, 2000 Steering Committee meeting were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Norm Eckenrode reported on several items.
A. Meeting with Tony Oliveira: Blake Anderson and Chair Eckenrode drove to
Hanford in the middle of Kings County on November 3. Mr. Oliveira has been on
the Board for several years and is very pro-fanning, pro-business and relatively
anti-regulation--like many of his colleagues on the board. The Kings County
Board will be considering a biosolids ordinance next week. Mr. Oliveira told us
that he is currently in favor of the use of Class B biosolids, as long as there are
Minutes of the Steering Committee
Page 2
November 15, 2000
reasonable safe guards in place. The District agreed with that and that it takes
environmental stewardship seriously—including the use of biosolids in Kings
County. He said that he expected the Board to approve an ordinance that
includes the use of Class B biosolids, at least for the short tern. He does not
believe there is scientific evidence against using Class B biosolids. He also
expressed personal and philosophical discomfort and concern about Orange
County and Los Angeles County buying land in Kings County, but is also willing to
live with the practice because it's a matter of property owners having the right to
sell their land to whomever they chose.
B. Chair Eckenrode reported on the two-day planning retreat of CASA on
October 26 and 27.The retreat was held at the Pardee Reservoir training center
owned by the East Bay Municipal Utilities District. Jim Colston, staff member,
also attended. The purpose of the meeting was to go over the internal workings
of CASA. Of most significance was a decision to give full membership status to
California cities that want to join CASA. Up until now, cities like Los Angeles, San
Diego,and Fresno have not been allowed to have full membership and voting
privileges in CASA. Only special districts had that privilege. This change
recognizes the need to have a common and strong voice from all of the public
agencies that provide sewage treatment in California
C. Chair Eckenrode announced that the winter CASA conference is scheduled for
January 17-20 in Palm Springs. All members of the Steering Committee are
encouraged to attend. If there are openings,other interested directors may
attend (up to seven total)if members of the Steering Committee cannot attend.
D. Chair Eckenrode also reminded the Committee members about the bipartisan
lunch on December 14 here at the District. He has invited elected
representatives from Sacramento and Washington, D.C. The purpose of the
meeting will be to conduct a bipartisan discussion of local urban runoff and
upstream dairy runoff, tainted beaches,watershed management and the ground
water replenishment system
Invited guests include:Joe Dunn, Dick Ackerman, Lou Correa, Lynn Daucher,
Tom Hannon, Loretta Sanchez, Christopher Cox, Dana Rohrabacher, Ken
Emanuels (the lobbyist worked with us on consolidation issues), Ed Royce, Scott
Baugh and Supervisor Tom Wilson.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported several items of interest.
A. An update was provided by Bob Ghirelli, Director of Technical Services,on Kem
County and Kings County biosolids issues. No action will be taken on the
purchase of Liberty Fauns until the biosolids ordinance is adopted. If Class B
biosolids are allowed,then due diligence will continue. The court has not ruled
v
Minutes of the Steering Committee
Page 3
November 15, 2000
on the Kam County blosolids ordinance CEQA challenge. Mr. Ghirelli reported
that EPA is getting more involved with the enforcement of blosolids application
requirements. The milo harvest on the District's Kings County property is almost
complete.
B. Lisa Lawson, Communications Manager, updated the committee on the status of
the public outreach program for the GW RS project. The Joint Coordination
Committee (JCC)meets next Monday night to discuss financial and governance
Issues. Director Swan made a presentation at the last FAHR Committee meeting
on the IRWD alternative proposal. Gary Streed reported on his meeting today
with the project's financial consultant. A draft report has been prepared. The
assumptions will be discussed at the next JCC meeting and the results will be
reported at the December 2 workshop. Staff was directed to provide time on the
workshop agenda for Director Swan to make a shortened presentation on the
IRWD alternative proposal. General Manager Blake Anderson indicated that new
Directors will receive special briefings on the project before the January 24, 2001
decision is made.
C. The Committee received an update on the SARI line relocation project. The
design is underway with construction scheduled to start in the Fell of 2001 and
completion scheduled in 2003. Because some of the lots adjacent to the project
are terraced and the lower portions extend closer to the river than previously
thought, 69 easements will be required. Staff will be meeting with Yorba Linda
city officials to discuss this and determine the best way to proceed. The biggest
Issue is still the funding of the SAWPA portion of the project. Mr.Anderson met
with two SAWPA Board members who appear to understand the need for the
project The chair, vice chair and general manager of SAWPA have asked to
meet with the District's counterparts. This meeting should take place in the next
three weeks.
D. Blake Anderson reported on the 2-1/2 day executive management retreat held
last week to discuss the five-year business and staffing plan. He reported that
the plan will move through the Board committees on Its way to the Board at its
February 2001 meeting for consideration and approval.
E. Senate Bill 1559 was approved by the govemor in July and will be effective
January 1, 2001. This bill allows increases in Sanitation District Directors'
compensation by a resolution of the Board of Directors. This board has not had
an Increase since 1986. The existing compensation is $100 per meeting and is
limited to 6 meetings per month. The Steering Committee directed staff to bring
the issue through the FAHR Committee in December on its way to the full Board
in December. The members recommended that the compensation be increased
to $170 per meeting for a maximum of six meetings per month.
F. Bob Ghirelli briefed the Committee on the results of a new technical report on the
Huntington Beach bacterial contamination problems that will be released to the
public and announced in a formal press conference tomorrow. Mr. Ghirelli
explained the results and also indicated that the District will continue with
additional studies identified in the report, as well as others that are currently
Minutes of the Steering Committee
Page 4
November 15, 2000
underway. Staff still believes that the plume is not the cause of the contamination
as the report hypothesizes. A team has been formed to put together a plan for
the additional studies that will begin next spring, as well as bringing in the same
experts previously consulted to help develop that plan.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff did not make a report. He indicated that there would be no closed
session as nothing has developed in the Crow Winthrop claim since the last meeting.
(8) DISCUSSION ITEM (Item A)
A. The Agenda Items scheduled to be reviewed by the Board's working committees in
December was reviewed.
(9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for December 20, 2000 at 5 p.m.
The next Board Meeting Is scheduled for December 20, 2000 at 7 p.m.
(13) CLOSED SESSION
There was no closed session.
Minutes of the Steering Committee
Page 5
November 15, 2000
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:35 p.m.
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STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, November 15, 2000'
Wednesday, December 20, 2000•
Wednesday, January 24, 2001
Wednesday, February 28, 2001
Wednesday, March 28, 2001
Wednesday, April 25, 2001
Wednesday, May 23, 2001
Wednesday, June 27, 2001
Wednesday, July 25, 2001
Wednesday, August 22, 2001
Wednesday, September 26, 2001
Wednesday, October 24, 2001
Wednesday, November 28, 2001
Wednesday, December 19, 2001'
'Tentatively rescheduled from regular fourth Wednesday.
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: November 15, 2000 Meeting Time: 5 p.m.
Meeting Adjourned:
Committee Members
Norm Eckenrode, Chair
Peter Green, Vice Chair
Steve Anderson, Chair, PDC Committee
Pat McGuigan,Chair, OMTS Committee
Tom Saltarelli, Chair, FAHR Committee
Jim Silva, Supervisor
Jan Debay, Past Chair of the Board
Others
John Gullixson, Director
Thomas L. Woodruff, General Counsel
Don Hughes
Staff Present
Blake P.Anderson, General Manager.................................
Greg Mathews,Assistant to the General Manager.............
Jean Tappan, Secretary.......................................................
Bob Ghirelli, Director of Technical Services........................
Gary Streed, Director of Finance.........................................
Lisa Lawson, Communications Manager............................
c: Lenora Crane
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, NOVEMBER 15, 2000 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
In accordance with the requirements of California Government Code Section 54954.2, this agenda has
been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda item are available for public
inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee
for discussion andlor action, it will be done in compliance with Section 54954.2(b)as an emergency item
or that there is a need to take immediate action which need came to the attention of the District
subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than
72 hours prior to the meeting date.
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to five
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the October 25, 2000 Steering Committee meeting.
-2- November 15,2000 Agenda
(5) REPORT OF COMMITTEE CHAIR
A. Meeting with Tony Oliveira, Kings County Supervisor
(6) REPORT OF GENERAL MANAGER
A. Kern/Kings Counties Biosolids Update
B. Status of GWRS Project
C. SARI Line Relocation Update
D. Executive Management Retreat(conducted November 6-8, 2000)
E. Consider Changes to Directors Compensation as a result of SB 1559
(7) REPORT OF GENERAL COUNSEL
(8) DISCUSSION ITEMS (Item A)
A. Review Agenda Items scheduled to be presented to Committees in December
(Information item only)
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, December 20, 2000.
The next Board Meeting is scheduled for 7 p.m., Wednesday, December 20, 2000.
-3- November 15, 2000 Agenda
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee,the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential
litigation; (c) employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Convene in closed session, if necessary
1. Confer with General Counsel re claim of Crow Winthrop Development
Limited Partnership (Government Code Section 54956.9)
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
(14) ADJOURNMENT
jt
H}W P OTANGENOAWEERING LOMMITTEENWN040111 IWAGENDA MIMING CALENDARAND ROLL ML SHEET.WL
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair: Norm Eckenrode (714)993-8261 (Placentia City Hall)
Secretary: Jean Tappan (714)593-7101
(714)962-0356 (Fax)
E-mail: Ita ppa n(0(7 oCsd.Corn
r DRAFT
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, October 25, 2000
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, October 25, 2000 at 5 p.m., in the District's Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Guy Carroao, Director
Norm Eckenrode, Chair Thomas L. Woodruff, General Counsel
Peter Green, Vice Chair Don Hughes
Pat McGuigan, Chairman, OMTS Committee Dan Cassidy
Steve Anderson, PDC Committee Ryal Wheeler
Jim Silva, County Supervisor Jon Thomsic
Jan Debay, Past Chair of the Board Tom Dawes
Directors Absent: STAFF PRESENT:
Tom Saltarelli, Chairman, FAHR Committee Blake Anderson, General Manager
Bob Ghirelli, Director of Technical Services
David Ludwin, Director of Engineering
Gary Streed, Director of Finance
Lisa Tomko, Director of Human Resources
Lisa Lawson, Communications Manager
Mike Moore, ECM Manager
Jean Tappan, Committee Secretary
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the September 27, 2000 Steering Committee meeting were approved as drafted.
Minutes of the Steering Committee "
Page 2
October 25, 2000
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Norm Eckenrode reported that he and Jim Colston will be attending the CASA long-
range planning session Thursday and Friday, October 26-27. He also announced that he has invited
Orange County's elected Sacramento and Washington representatives to a December 14 luncheon
meeting for a bi-partisan discussion of local urban runoff, upstream runoff,tainted beaches and
watershed management issues. He indicated that the goal of the meeting was to educate, bring
awareness of how big the problems are, and to move legislators to action. He also reported that
there is a meeting scheduled on November 3 to meet Kings County supervisor Tony Oliveira and
staff members.
(6) REPORT OF THE GENERAL MANAGER
General Manager Blake Anderson reported that NexTel Communications has requested a lease to
install a cellular tower at Plant 2. This will require Coastal Commission approval. The lease will be
presented to the OMTS Committee in December for review. Director Debay requested that before
this is approved, the homeowners on the south side of the Santa Ana River should be noticed.
Mr. Anderson and Director Green will attend an all-day meeting on Friday with SAW PA's five boards
on drought-proofing the watershed. Mr.Anderson is also meeting with Supervisor Taviaglone's aide,
John Field to discuss our preliminary interest in a biosolids composting site in western Riverside
County.
Jim Stahl, General Manager of Los Angeles County Sanitation District and Mr.Anderson are meeting
with Pat McCarthy, owner of Liberty Ranch and the San Joaquin Composter facility,to discuss the
sale of the property and the upcoming consideration of a biosolids ordinance in Kings County.
A. Status of Kem County-Kings County Biosolids Program
Mike Moore updated the members on the ongoing biosolids program activities. There
has been no action by the court on the CEQA-related Kern County biosolids ordinance
lawsuit. There is a meeting October 31 with the Kings County Board of Supervisors.
The District will be attending as interested property owners. Mr. Moore mentioned that
the Kings County Farm Bureau is opposing the application of Class B biosolids.
B. Status of due diligence efforts on purchase of Liberty Ranch and San Joaquin
Composter
Mike Moore reported the results of the due diligence to date. The appraisal has been
received; comps have been identified on other composting sites; an interview was
held with biosolids site development experts; the ranch has been inspected; soils
samples have been taken; and an environmental assessment of the ranch and water
rights is underway. A capacity analysis was done and the LACSD offer was reviewed.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff did not make a report.
Minutes of the Steering Committee
Page 3
October 25, 2000
(8) DISCUSSION ITEMS (Items A-C)
A. IRWD proposal for three-part staging of GWRS Phase 1
Tom Dawes and Jim Herberg provided an overview of the IRWD proposal as outlined
in the IRWD staff report attached to a letter from the Water Producers Association.
The idea behind the proposal is to down-size the initial capacity of the GWRS and
delay construction of the pipeline up the Santa Ana River. The proposal calls for
stretching Phase 1 out several years and dividing it into 3 sub-phases. The first sub-
phase includes injecting the GWRS water into new well fields in the area of Fountain
Valley, Garden Grove and Santa Ana; applies all grant funds received towards the
proposed first phase (1 a); and assigns about 85%of the costs of that phase to the
Sanitation District. Mr. Dawes said that the proposed project will not provide an
independent source of water nor improve water quality in the Anaheim Forebay. A
presentation on the proposal will be made at the next FAHR Committee meeting
November 8. Director Debay asked that staff prepare separate visuals for that
meeting comparing the two projects.
B. Huntington Beach Activities Update
Bob Ghirelli provided an update on the status of the report on the Phases 1 and 2
studies. A draft of the report should be available by the end of November. A group of
experts from across the country will critique the draft at a two-day meeting
November 9 and 10. At this time staff is working on a communications strategy for
addressing the results. Mr. Ghirelli also discussed some of the preliminary findings of
the report. A detailed report will be given to the Steering Committee at its
November 15 meeting, a day before the report is released to the public.
C. Review Agenda Items scheduled to be presented to Committees in November
The Agenda Items scheduled to be reviewed by the Board's working committees in
November were reviewed. Director McGuigan announced that the November 1, 2000
OMTS Committee meeting would be held at Plant 2 and begin at 4 p.m. with a tour.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
Blake Anderson complimented Ryal Wheeler and Jon Thomsic and their colleagues on their efforts
negotiating the SPMT agreement. Their cooperation and professionalism was appreciated by all
involved.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
Minutes of the Steering Committee
Page 4
October 25, 2000
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for November 15, 2000 at 5 p.m.
The next Board Meeting is scheduled for November 15,2000 at 7 p.m.
(13) CLOSED SESSION
The Committee convened in Closed Session at 6:30 p.m., pursuant to Government Code
Sections 54957.6 and 54956.9. Confidential Minutes of the closed session held by the
Committee have been prepared in accordance with Government Code Section 54957.2 and are
maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and
Committee Closed Meetings. No reportable action was taken re Agenda Items Nos. 13.A.1,-2,
and -3.
At 6:59 p.m., the Committee reconvened in regular session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 7 p.m.
Submitted by:
JeRTappan
St ring Committee Secretary
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STEERING COMMITTEE Meeting Dare To ad.of Dir.
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AGENDA REPORT Item Number Item Number
6.A.
Orange County Sanitation District
FROM: Blake P. Anderson, General Manager
Originator: Jean Tappan, Committee Secretary
SUBJECT: December Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the tentative agenda items scheduled for review by the Working
Committees in December.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Boards at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are tentatively scheduled to be considered by the Committees in
December:
OMTS Committee: 1. Overview of Fleet Management Practices
2. Approve sole source purchase of Vector Truck
3. Authorize NexTel Communications Antenna at Plant 2
4. Annual Report Summary
5. Approve lab blanket purchasing contracts
6. Source Control Performance Indicators and Industry Outreach
Program
PDC Committee: 1. Ratify Change Order No. 6, Contract No. 3-38-1, Miller-Holder
Trunk Sewer
2. Ratify Change Order No. 6, Job No. P2-39, Rehabilitation of
Digesters I, J. K, L, M, N and O at Plant 2
3. Ratify Change Order No. 5, Job No. J-33-1, Standby Power
and Reliability Improvements
4. Authorize expenditures for Job No. P2-66, Headworks Pilot
Testing
5. Approve PSA for Job No. P-176, Rehabilitate Trickling Filter
and New Clarifiers
6. Approve Addendum No. 4 to PSA for Job No. P1-41/P2-48,
Rehabilitation of Clarifiers
7. Approve plans and specifications and award construction
contract for Contract 3-25, Orange-Western Subtrunk Relief
Sewer
8. Approve plans and specifications and award construction
contract for Job No. J-33-1A, Standby Power and Reliability
Improvements
9. Approve Addendum No. 2 to PSA for Job No. J-33-1A,
Standby Power and Reliability Improvements
10. Approve Addendum No. 1 to PSA for Contract No. 6-13,
Airbase Trunk Sewer Abandonment
FAHR Committee: 1. Consider Annexation Fee Policy
2. Review General Manager approved purchases exceeding
$50,000
3. Consideration of 2001-02 Budget Assumptions
4. Report on Compensation and Classification Study
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
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