The URL can be used to link to this page

Home My WebLink About2000-08 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, August 23, 2000 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, August 23, 2000 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Don Bankhead, Director Norm Eckenrode, Chair Thomas L. Woodruff, General Counsel Peter Green, Vice Chair Don Hughes Pat McGuigan, Chairman, OMTS Committee Members of the 2000-01 Grand Jury Steve Anderson, PDC Committee Environmental and Transportation Tom Saltarelli, Chairman, FAHR Committee Commmittee: Jim Silva, County Supervisor Benjamin Beams, Chair, Jan Debay, Past Chair of the Board Joseph Boyle, Vice Chair Charles Chodzko, Secretary Directors Absent: Margaret Beard None Ronald Burczewski Larry Petersen Ryal Wheeler STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services Lisa Tomko, Director of Human Resources Lisa Lawson, Communications Manager Layne Baroldi, Environmental Specialist Mike Moore, ECM Manager Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM FILED IN THE OFFICE OF THE SECRETARY No appointment was necessary. ORANGE MUNTY gA14ITATION DISTRICT SEP 27 2000 (3) PUBLIC COMMENTS J(/ There were none. ey (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the July 19, 2000 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 August 23, 2000 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Norm Eckenrode reported on the CASA conference held In Monterey August 9-12. Chair Eckenrode also welcomed the members of the 2000.01 Grand Jury Environmental and Transportation Committee. Mr. Fred Beams, Chairman of the Committee, thanked the District for inviting them. The purpose of their visit was to conduct their annual oversight of the District—they have visited us nearly every year for the past ten years. They also wanted to hear our ideas about the aging sewer system problems that were made so public in the recent articles appearing in The OC Register and The LA Times. (6) REPORT OF THE GENERAL MANAGER A. Update on Biosolids Activities Layne Baroldi updated the members on Kern County and Kings County biosolids activities: the state-wide EIR General Order, which was unanimously approved by the SW RCB;the due diligence on the unsolicited offer from McCarthy Farms for 22,000 acres and a composting facility Is continuing; and the Biosolids Management Plan is being seeped by staff. B. Ad Hoc Committee re Urban Runoff Diversion Permit and Financing Bob Ghirelli reported that the recommendation of the Ad Hoc Committee on dry weather urban runoff will be presented to the standing committees and the Board in September. C. Aging Infrastructure of Orange County Blake Anderson discussed the proposed federal regulations that will change the way that local sewers are constructed, maintained, operated, and managed. This will add new costs to local governments here in orange county and around the country. He also discussed the recent newspaper reports on the condition of sewers here in Orange County. Blake also reported that the staff has begun to write a detailed report on the financial, technical and Institutional impacts that the new regulations will have on cities within orange county and the sanitation district. D. Report on Labor Negotiations Lisa Tomko reported that we have successfully concluded negotiations with local 501 and a recommendation will be presented to the Board tonight in closed session. E. Membership in CalRac Blake reported that the Sanitation District has joined the California Rebuild America Coalition (CaIRAC)as a charter member. CaIRAC is a coalition of cities,counties, special districts and others seeking ways to improve public infrastructure funding in California. They will be Identifying and promoting the needs for long-tens Investment in aging infrastructure In California and will look for funding methods to pay for it. F. Communications Strategic Plan Lisa Lawson discussed her plans to create a Communications Strategic Plan that will address internal and external needs for the next five years. The FAHR Committee will review the draft when it is completed. Minutes of the Steering Committee Page 3 August 23, 2000 (7) Report of General Counsel General Counsel Tom Woodruff reported that there are a host of legislative proposals moving through committees before the fall recess. Several could have impacts on the Distdct. The CASA Legislative Committee is following them closely and will advise. The COPS will be priced and sold on August 30 and closed August 31. (8) DISCUSSION ITEMS (Item A) A. The Agenda Items scheduled to be reviewed by the Board's working committees in September were reviewed. The dates for the meetings were changed because of conflicts with League of Cities meetings, as follows: OMTS Committee: Monday, September 11,2000 PDC Committee: Thursday, September 14, 2000 FAHR Committee: Wednesday, September 13, 2000 (no change) (9) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT Director Debay asked that the Directors and staff begin thinking about the issue of continuity of Board representation after the November elections. Vice Chair Green asked that the results of the peer review on the Huntington Beach Closure studies be presented when available. Staff estimated that this information should be available by the end of the year. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for September 27, 2000 at 5 p.m. The next Board Meeting is scheduled for September 27, 2000 at 7 p.m. Minutes of the Steering Committee Page 4 Augus123, 2000 (13) CLOSED SESSION There was no closed session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:45 p.m. Submitted by: ^ 66 d n Tappan edng Committee Secretary H:Iwp.MaepmMeLSYxmp LanmilrolWAtyPTOB29M SL MhWv.Mc STATE OF CALIFORNIA ) )SS. COUNTYOFORANGE ) Pursuant to California Government Code Section 54954.2, I hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, August 23, 2000,was duly posted for public inspection in the main lobby of the District's offices on Thursday,August 17, 2000. IN WITNESS WHEREOF, I have hereunto set my hand this 23rd day of August,2000. 0-1'6�4�x — Penny Kyle, Secr ry the Board of Directors of Orange County Sanitation District Posted: August 17 . 2000, p.m. By: l Signature vrynxgnMtrcomnkp 1n0bn ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY (2) aDeta: 01419fi2-24t 1 m.111,add.: PO. Box B19 Pountam Valle,0 9272E 8127 .trout arm...: NOTICE OF MEETING 1 M44 Ems Avenue OF THE Fa"92708-lore STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT IMmMr Agencies WEDNESDAY, AUGUST 23, 2000 - 5 P.M. • cities "nana,m DISTRICT'S ADMINISTRATIVE OFFICE era. stem park 10844 ELLIS AVENUE Cypress FOUNTAIN VALLEY, CALIFORNIA 92708 Founlam Funer rwn Gordon Grove HununBcon Beech lrrme La HeDre to Palm. A regular meeting of the Steering Committee of the Board of Directors of Las He»pon Beach Y aeach Orange Count Sanitation District, will be held at the above location, date and a-ghgd time. P Santa r Ann Seal Beach S en[an Park Ulle Perk Ywhe Lintle County of Orange sanitary Districts Costa Meso M,tlwey Dry 11i Districts Irvine Ranch To Procect We PUDI,c HeeIN anti clm Ena ent through Excellence m Wasannn or Sysw-s STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, August 23, 2000 Wednesday, September 27, 2000 Wednesday, October 25, 2000 Wednesday, November 15, 2000' Wednesday, December 20, 2000' Wednesday, January 24, 2001 Wednesday, February 28, 2001 Wednesday, March 28, 2001 Wednesday, April 25, 2001 Wednesday, May 23, 2001 Wednesday, June 27, 2001 Wednesday, July 25, 2001 Wednesday, August 22, 2001 'Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: August 23, 2000 Meeting Time: 5 mm. Meeting Adjourned: . Committee Members Norm Eckenrode, Chair Peter Green,Vice Chair Steve Anderson, Chair, PDC Committee Pat McGuigan, Chair, OMITS Committee Tom Saltarelli, Chair, FAHR Committee Jim Silva, OC Supervisor Jan Debay, Past Chair of the Board Others Don Bankhead, Director Thomas L.Woodruff, General Counsel Don Hughes OC Grand Jury Environmental Committee Members Staff Present Blake P. Anderson, General Manager................................. Greg Mathews,Assistant to the General Manager.............. JeanTappan, Secretary....................................................... Bob Ghirelli, Director of Technical Services......................... Gary Streed, Director of Finance......................................... Lisa Lawson,Communications Manager............................. c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, AUGUST 23, 2000 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available forpublic inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the July 19, 2000 Steering Committee meeting. -2- August 23, 2000 Agenda (5) REPORT OF COMMITTEE CHAIR A. Welcome to the members of the Grand Jury Environmental Committee B. Report on CASA Conference in Monterey August 9-12, 2000 (6) REPORT OF GENERAL MANAGER A. Update on Biosolids Activities (Mike Moore) B. Ad Hoc Committee Recommendation re Urban Runoff Diversion Policy and Financing (Bob Ghirelli) C. Aging Infrastructure of Orange County (Blake Anderson) D. Report on Labor Negotiations (Lisa Tomko) E. Membership in CaIRAC (Blake Anderson) (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A and B) A. Review Agenda Items scheduled to be presented to Committees in September (Information item only) (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, September 27, 2000. The next Board Meeting is scheduled for 7 p.m., Wednesday, September 27, 2000. -3- August 23, 2000 Agenda (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT It H:SWP.DTAUCENDAM EENING CGMMITTEetpgUGWWK"AGENDA MEUING CP NDAR MD ROLL CALLSHEET.WC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Nomr Eckenrode (714)993-8261 (Placentia City Hall) Secretary: Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mail: 'tappan@ocsd.com DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, July 19, 2000 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, July 19, 2000 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Norm Eckenrode, Chair Anna Piercy, Director Peter Green, Vice Chair Don Hughes Pat McGuigan, Chairman, OMTS Committee Tom Saltarelli, Chairman, FAHR Committee STAFF PRESENT: Jim Silva,County Supervisor Blake Anderson, General Manager Jan Debay, Past Chair of the Board Greg Mathews, Assistant to the General Manager Directors Absent: Gary Streed, Director of Finance Steve Anderson, PDC Committee Lisa Tomko, Director of Human Resources Layne Baroldi, Environmental Specialist Jean Tappan, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE.FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the June 28, 2000 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Eckenrode did not make a report. Minutes of the Steering Committee Page 2 July 19, 2000 (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson reported that SAW PA had faxed a letter to the District requesting a 30-day delay before certifying the EIR/EIS on the Santa Ana River Interceptor improvements. This will be provided to the Directors at the regular Board meeting prior to considering the EIR/EIS agenda item. A. A Look Ahead: Our Collective Vision. Blake Anderson provided the members with the activities of the past six months and outlined those that are scheduled for the next six months. The members suggested revisions to the Vision and Mission Statements. The EMT will discuss them at its next meeting. An Operating Philosophy has been developed, which emphasizes accountability, balance and communication. Mr. Anderson announced that Use Lawson has accepted the position of Communications Manager. Her start date is July 31. The Guiding Principles were briefly discussed. These were developed by staff to form the framework of our organization and reinforce a professional code of ethics. Each department has developed its own vision statement. B. Update on the Five-year Staffing and Businss Plan. Greg Mathews reported that the Five-year Staffing and Business Plan will be presented to the Board in January. It will outline where we are headed and the resources necessary to reach those goals. A list of opportunities for improvement was compiled from comments received in surveys taken last December and January. Mr. Mathews described the activities of the Organizational Opportunities Committee that addressed the results of the surveys and it appears that the major issue is blurred lines of responsibilities. A responsibility conflict resolution model has been developed to help resolve some of the identified problem areas. Once issues are resolved, there could be an impact on staffing levels. Mr. Mathews presented a schedule that outlined the steps necessary for completing the five-year staffing plan by January 2000. Business units are being defined,which are the lowest foundational or core unit, in an attempt to identify commonality or areas of similar responsibility that could provide higher efficiencies. C. Update on Kern County and Kings County Biosolids Activities. Layne Baroldi reported that the CEOA hearing on the Kern County biosolids ordinance has been changed to August 30 in Visalia, California. A response brief is being prepared. At this time,about one-half of our biosolids are being applied in Kem County. Regulators are keeping a close watch on these activities. The Kings County biosolids ordinance is being drafted and staff has reviewed and commented. Most of the concerns expressed were addressed in the revision. Adoption is scheduled within 90 days, after the state-wide general order is adopted. The State Minutes of the Steering Committee Page 3 July 19, 2000 Water Resources Control Board issued a programmatic EIR that allows for continuation of Class B land application. A workshop is scheduled for August 3 on the General Order EIR. Due diligence is underway on the McCarthy Farms property and facilities. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that there was no progress on the Crow Winthrop issue. (8) DISCUSSION ITEMS (Items A-D) A. Increasing Awards within IDEA Program Greg Mathews provided the members with the results of the IDEA Committee's findings on other award programs and the recommendation. Motion: It was moved, seconded and duly carried to recommend to the Board that the award amount for approved IDEA submittals be increased from 10%of the cost savings with a cap at$3,000 to 10%of the first year's cost savings with a cap of $10,000. B. At-will Employment Contracts for Executive Management Team Blake Anderson reported that five of the nine Executive Management Team members currently have At-will Employment Contracts that were negotiated with the General Manager. The resolution granting the General Manager authority to negotiate these contracts provides the flexibility to form a cohesive team but does not address several important issues, including severance and work benefits. It is recommended that the General Manager be allowed to offer severance packages to EMT members for up to six months and to offer flexible benefits up to 30%, the current amount for regular employees. All benefits and salary will be within the existing ranges and the contracts are to be voluntary. A report will be made to the FAHR Committee when these contracts are finalized. Motion: It was moved, seconded and duly carried to recommend to the Board that the General Manager be authorized to include severance packages and benefits flexibility within existing guidelines. C. The Agenda Items scheduled to be reviewed by the PDC Committee at its August meeting were reviewed. The OMTS and FAHR Committees do not meet in August. D. FY 2000.01 Management Salary Increases Blake Anderson and Lisa Tomko reported on the results of the most recent salary survey and presented the proposed increases for the management team. Several positions will receive base-building increases to bring them to mid-range. Because no range changes are anticipated,the increases are not subject to Board approval. Mr. Anderson also reported that Michelle Tuchman,who left at the end of May, would be Minutes of the Steering Committee Page 4 July 19, 2000 getting a pro-rated (11/12)adjustment as a result of her efforts over the past eleven months, as these increases are for the past year. Mrs.Tomko reported on ongoing negotiations with the 501 and SPMT units. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, August 23, 2000 at 5 p.m. The next Board Meeting is scheduled for Wednesday, August 23, 2000 at 7 p.m. (13) CLOSED SESSION There was no closed session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:59 p.m. S bmitted by: Je Tappan St ring Committee Secretary H:Ivq.ElelepeMal9TEERINO CQNMIT)EFW VuppD)IAtl SCMNuIexLx STEERING COMMITTEE Meeang Date To ad.of Dir. 7/23/D0 AGENDA REPORT tre Number Item Humber Orange County Sanitation District FROM: Blake P. Anderson, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: September Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in September. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are tentatively scheduled to be considered by the Committees in September: OMTS Committee: 1. SCAQMD Rule 1401 — New Requirements 2. Update on 301(h) Ocean Waiver Reapplication 3. NPDES Permit Risk Management Analysis 4. Central Generation—Startup of New Emission Monitoring System 5. Urban Runoff Policy and Financing PDC Committee: 1. Approve Addendum No. 5 to the Professional Services Agreement for Contract No. 3-38, Miller-Holder Trunk Sewer System 2. Ratify Change Order No. 5, Contract 3-38-1, Miller-Holder Trunk Sewer System, Reach 1 3. Approve Professional Services Agreement for Job No. J-73-2, Long-term Flow Monitoring Program FAHR Committee: 1. Aprove Annexation Fee Policy 2. Report on Comparison of 1986 Budgeted Costs and Staffing versus 2000 3. Quarterly Investment Management Report 4. Quarterly General Manager-approved Purchases Report 5. 1999-2000 Year-end Operational Report PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEOA FINDINGS Not a project. ATTACHMENTS NA jt N 1ry U,,of M,mrseo-ahc e.msea: nne Page 2