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HomeMy WebLinkAbout2000-03 DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, March 22, 2000 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, March 22, 2000 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: OTHERS PRESENT: Jan Debay, Chair of the Board Tom Nixon, Counsel Peer Swan, Vice Chair Craig Farrington, Counsel Norm Eckenrode, Chairman, PDC Committee Director Jim Ferryman Tom Saltarelli, Chairman, FAHR Committee BIII Mahoney, County CAO's Representative Director Lynn Daucher Directors Absent: Ryal Wheeler Pat McGuigan, Chairman, OMTS Committee Jim Silva, County Supervisor STAFF PRESENT: Don McIntyre, General Manager Blake Anderson, Asst. General Manager Jean Tappan, Committee Secretary David Ludwin, Director of Engineering Lisa Tomko, Acting Director of Human Resources Michelle Tuchman, Director of Communications Gary Streed, Director of Finance Andre loan, Engineering Project Manager O 2 APPOINTMENT OF CHAIR PRO TEM FILED IN THE OFFICE OF THE SECRETARY No appointment was necessary. ORANGE COUNTY :4NITATION DISTRICT APR 2 6 2000 (3) PUBLIC COMMENTS 7F- There were no comments by any member of the public. I' (4) RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the February 23, 2000 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR The Committee Chair welcomed Director Ferrymen to the meeting. Minutes of the Steering Committee Page 2 March 22, 2000 (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre reported that there was a correction necessary to Board Agenda Item 15.(c), which he would announce at the Board meeting. There is a need to address a personnel matter at both the Steering Committee and Board meetings that surfaced after the agenda was prepared. Mr. McIntyre also congratulated David Ludwin, Director of Engineering, for receiving the Orange County Engineering Council's Distinguished Engineering Achievement Award. Andre loan, Engineering Department Project Manager, provided a recap on the issues pertaining to the continued integrity of the Santa Ana River Interceptor. About five miles of this line are considered at risk and staff Is looking at five alternatives to protect or relocate this trunkline. The Draft EIR is being finalized and will be distributed. Construction is scheduled to begin in 2004, however, mitigation measures will be significant and could be costly. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) DISCUSSION ITEMS (Items A-D) A. Reauest for Contribution for Sewer Line Construction to Serve Bexley Neiahborhood Annexation to the City of Brea Director Lynn Daucher discussed the issue of financial assistance to homeowners for sewer connections from the City of Brea's standpoint, and Bill Mahoney, County CAO's representative, expressed the concerns of Orange County Supervisor Smith. There are two public policy issues that should be considered: 1) getting rid of county islands within the service area, and 2) protecting the groundwater supply. District-wide, there are about 3,000 properties that are still on septic systems. Director Swan expressed concern about equity for those property owners that bought into the system. Director Saltarelli mentioned that a connection to a sewer increases the value of the property, and suggested that a lien be placed on those annexing parcels that would be paid when the property sold. Mr. McIntyre will meet with the Brea City Manager to obtain the formula that was used to develop each agency's portion of the annexation costs. Staff was directed to proceed with negotiations to include installment payment agreements or liens. B. Development of Five-year Staffing Plan Greg Mathews described the approach staff will be taking in developing the new report, which will be presented to the Directors in the fall. He Indicated that the reductions experienced in the last five years were relatively easy and further reductions will come with more difficulty. The Committee requested that a bi-monthly progress report be made to the FAHR Committee during the development phase. Minutes of the Steering Committee Page 3 March 22, 2000 C. Increase$3000 Cal)for IDEAs The IDEA program awards proven cost savings or safety suggestions. At this time the Board approved cap is 10%of the savings up to$3,000. Staff has requested that the cap be increased if an IDEA was submitted that could save the District over$500,000. The Committee members expressed support for the program and directed staff to develop several recommendations that might be considered by the Steering Committee at a future meeting. D. The Agenda Items scheduled to be reviewed by the Board's working committees was reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY General Counsel's representative, Tom Nixon, reported that it would be necessary to vote on adding a personnel matter to the closed session agenda. The members unanimously agreed that there was a need to add the item to the closed session agenda. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, April 26, 2000 at 5 p.m. The next Board Meeting is scheduled for Wednesday, April 26, 2000 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:04 p.m. in Closed Session, pursuant to Section 54956.9, to confer with General Counsel re: A. Michael Rozengurt v. Orange County Sanitation District, at al., Orange County Superior Court Case No. 808544, and Worker's Compensation Appeals Board Case No. AHM 0062970. B. General Manager's Performance Evaluation. The members voted to convene a special closed session to discuss the General Manager performance and compensation. Minutes of the Steering Committee Page 4 March 22, 2000 C. Employee request for a Board hearing on disciplinary action. D. Minutes of the Closed Session are on file with the Board Secretary. The minutes of the Joint Board will report on the actions when they are approved. At 6:36 p.m.,the Committee reconvened in regular session to discuss Item B.A. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:55 p.m. to a special meeting on Monday, April 3 at 2 p.m. bmitted byy'� J appan S ring Committee Secretary K'�+ROYIepBMNixNgQmMNbN.lel00AtffiMSC WwMtcbo STATE OF CALIFORNIA ) )SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, March 22, 2000,was duly posted for public inspection in the main lobby of the Districfs offices on March 16, 2000. IN WITNESS WHEREOF, I have hereunto `settmmy hand this 22nd day of March, 2000. Penny Kyle, Se 4 to f the Board of Directors of Orange County San tion District Posted: March 16 , 2000,��T • �5 p.m. By: "Signature wpdoOgm\st{ mm\postingJm 6 ORANGE COUNTY SANITATION DISTRICT piene: 0141962-2411 m iling sEJ:ass: P.O. 8.8127 Fountain Wiles,C 92729-8127 NOTICE OF MEETING etnet eaa,ee.: 10944 Ems Avenue STEERING COMMITTEE Po mmn Valley.C 92708 7018 ORANGE COUNTY SANITATION DISTRICT Member noontime WEDNESDAY, MARCH 22, 2000 - 5 P.M. • Cities Aninai,n DISTRICT'S ADMINISTRATIVE OFFICE Brea Bnena Pan 10844 ELLIS AVENUE Gyp.Fountain Ualley FOUNTAIN VALLEY, CALIFORNIA 92708 F n c erase.. HuntingtonngWnn Beech ene Le Habra La saline A regular meeting of the Steering Committee of the Board of Directors of nla inn seaa.n Orange County Sanitation District, will be held at the above location, date and 0ranga time. Aissenne Banta ana Seal Beach Senn Tuaun Wle Pan y . Und. County a Orange 8snitsry 0N.Acts Costa Mesa M,O -y City sister Ubtricts Irnne Ranch "to Pnntact Me PsNu,HeeW e,M Me Enmennrent through Encellence,n yl9ctewerer Systems" STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, March 22, 2000 Wednesday, April 26, 2000 Wednesday, May 24, 2000 Wednesday, June 28, 2000 Wednesday, July 19', 2000 Wednesday, August 23, 2000 Wednesday, September27, 2000 Wednesday, October 25, 2000 Wednesday, November 15, 2000' Wednesday, December 20, 2000' Wednesday, January 24, 2001 Wednesday, February 28, 2001 Wednesday, March 28, 2001 'Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: March 22, 2000 Meeting Time: 5 p.m. Meeting Adjourned: Committee Members Jan Debay, Chair of the Board ............................ — Peer A. Swan,Vice Chair................................... Norm Eckenrode, Chair, PDC Committee .............. Pat McGuigan, Chair, OMTS Committee ............... - Tom Saltarelli,Chair, FAHR Committee ................ _ Jim Silva. Supervisor........................................ Others Thomas L. Woodruff, General Counsel..................... Don Hughes Director Jim Ferryman Staff Present Donald F. McIntyre, General Manager...................... Blake P.Anderson,Asst. General Manager............. Jean Tappan. Secretary............................................. Bob Ghirelli, Director of Technical Services.............. Greg Mathews,Assistant to the General Manager..-- Michelle Tuchman, Director of Communications......._ c: Lenora Crane i AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, MARCH 22, 2000 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, Califomia In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency Hem or that there Is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the February 23, 2000 Steering Committee meeting. 1 -2- March 22, 2000 Agenda - (5) REPORT OF COMMITTEE CHAIR A. CASA Spring Conference, May 4-6, Rancho Bernardo Inn, San Diego (6) REPORT OF GENERAL MANAGER (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-D) A. Request for Contribution for Sewer Line Construction to Serve Bexley Neighborhood Annexation to the City of Brea, and Connection Fee Waiver B. Development of Five-year Staffing Plan (Greg Mathews) C. Increase $3,000 Cap for IDEAS (Don McIntyre) D. Review Agenda Items scheduled to be presented to Committees in April (Information item only) (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, April 26, 2000. The next Board Meeting is scheduled for 7 p.m.,Wednesday, April 26, 2000. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6,as noted. -3- March 22, 2000 Agenda Reports relating to (a)purchase and sale of real properly; (b)matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session to discuss: 1) Confer with General Counsel re Michael Rozengurt v. Orange County Sanitation District, at al., Orange County Superior Court Case No. 808544, and Worker's Compensation Appeals Board Case No. AHM 0062970 (Government Code Section 54956.9). 2) General Manager's Performance Evaluation (Government Code Section 54957). B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT jt HAWP.GTAIAGENGASTEENNG COMMn IRDDDVNV,e000333W AGENDA WM4 NOTICE AND ROLL GU-eHSFrDDC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair. Jan Debay (949)644-3004(Newport Beach City Hall) Secretary: Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mail: ItaDDa D(d�005d.00m a DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, February 23, 2000 A meeting of the Steedng Committee of the Orange County Sanitation District was held on Wednesday, February 23, 2000 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: OTHERS PRESENT: Jan Debay, Chair of the Board Thomas L. Woodruff, General Counsel Peer Swan,Vice Chair Don Hughes Pat McGuigan, Chairman, OMTS Committee Ryal Wheeler Norm Eckenrode, Chairman, PDC Committee Director Brian Donahue Jim Silva, County Supervisor STAFF PRESENT: Directors Absent: Don McIntyre, General Manager Tom Saltarelli, Chairman, FAHR Committee Blake Anderson, Asst. General Manager Jean Tappan, Committee Secretary Michelle Tuchman, Director of Communications Bob Ghlrelli, Director of Technical Services Lisa Tomko,Acting Director of Human Resources (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the January 26, 2000 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 February 23, 2000 r (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Debay welcomed Director Brian Donahue to the meeting as her guest. (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre reported that there was a spill Monday afternoon in the Buena Park/La Mirada area when a sewer line surcharged. Bob Ghirelli, Director of Technical Services, said that the Regional Board has been notified and a written report is due by Friday. It is estimated that about 10,000 gallons may have Flowed into the storm drain, which ultimately emptied into the ocean via the San Gabriel River. The OC Health Care Agency has closed the beach in the area of the mouth of the river,citing a sewage spill. Assistant General Manager Blake Anderson updated the Committee members on the problems with the valve and spring assemblies during the rebuilding of the central power generation engines. Additional investigation is being done, including destructive testing,to help identify and quantify the cause. A discussion followed on various issues related to treating and permitting Urban Runoff. Staff continues to meet with developers regarding terns and conditions for dry weather urban runoff permits. A memo (copy attached to minutes)dated February 23, 2000 was reviewed. The Committee directed staff to pursue Option 2: to accelerate efforts to study the hydraulic and quality impacts of accepting dry weather urban runoff and to provide a recommendation to the Board on the long-term policy decision regarding the acceptance of dry weather urban runoff In April. Each request will be considered separately to evaluate the potential impact on permit limits. The OMTS will oversee the policy development before sending to the Board in April. The other committees will be informed also. Director Swan suggested getting more pro active with the legislature to allow the treatment of urban runoff without penalty and avoid mandates. Mr. Ghirelli discussed the expert panel that will be convening February 28, 29 and March 1 to review the steps taken during the July 1999 beach closure. USC representatives will prepare a written summary of the deliberations and recommendations. Mr. Ghirelli reported that the wet weather has caused problems with biosolids disposal. Wet weather rates are in force. Fewer loads are being trucked offstte,and more is being temporarily stored onsite. Lisa Tomko, Acting Director of Human Resources, provided the members with a brief history of the Step 5 Grievance on the Board agenda and stressed that it is not a disciplinary issue. Mr. McIntyre reported on a meeting he attended at the County on septic tank removals. The County is considering the removal of septic systems as part of the elimination of County islands. A good estimate is that there are about 3000 properties on septic in the County. The Health Care Agency will be contacted to see if they are to become involved in this issue. It is expected that Director Lynn Daucher from Brea will address the Steering Committee on this issue in either March or April. A written report will be provided before the next Steering Committee meeting. The members expressed concern about the fairness of providing relief to homeowners for future connections. Minutes of the Steering Committee Page 3 February 23, 2000 (7) REPORT OF GENERAL COUNSEL General Counsel reported that he will be briefing the Board members at tonight's meeting closed session on Crow Winthrop and also the resolution reached regarding the sale of the Sakioka property easement. (8) DISCUSSION ITEMS (Items A-C) A. Proposed March 25 Directors Workshop on GWR Project. The District's representatives on the GWR Joint Coordinating Committee have expressed some concern that some of the new Board members aren't very familiar with the project and could have questions on the issues, A workshop will be held on Saturday, March 25 between 8 and 11 to discuss the status of the project, what problems are anticipated, and what changes are being considered. In a related discussion, Director Swan suggested a workshop to discuss the consolidation of rates. It was decided that this would be a special discussion item at a future FAHR Committee meeting, B. Policy Decisions re Dry Weather Urban Runoff Issues. See discussion under Report of General Manager. C. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Chair Debay asked that Russell Patterson be invited to the April Steering Committee meeting, followed by Steve Anderson in May. Jim Ferryman will be attending the March meeting. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING Director Swan asked that staff begin planning for a Directors Workshop to help educate the Board members on impending financing issues and issuance of debt. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none, (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for March 22, 2000 at 5 p.m. e Minutes of the Steering Committee Page 4 February 23, 2000 The next Board Meeting is scheduled for Mardi 22, 2000 at 7 p.m. (13) CLOSED SESSION There was no closed session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:36 p.m. Submitted by. JeWappan St&Oring Committee Secretary H1 W.Ob W m.Mwaer4q GmMfeel W6M W @21]O lM W t0[ February 23, 2000 MEMORANDUM TO: Steering Committee Members FROM: Bldke P. Anderson Assistant General Manager SUBJECT: Policy Decisions re Dry Weather Urban Runoff Issues In December, the Board of Directors adopted an interim policy for the acceptance of dry weather urban runoff. A copy of the interim policy is attached to this memorandum. The intent of the interim policy is to provide short-term permits to applicants wishing to divert dry weather urban runoff into the District's regional system, if the applicant meets a number of terms and conditions. The Interim policy Is Intended to give staff sufficient time to evaluate the impacts of this practice on the Sanitation District so that staff can provide the Directors with an informed recommendation about a long-tens policy. Staff has intended to study the impact of dry weather runoff diversions on the hydraulic capacity of our system and on the quality of our treated effluent that is discharged through our ocean outfall pipe. In December, staff had anticipated that it would be prepared to make a recommendation to the Board during the last quarter of CY 2000. Staff and the Board had assumed that the interim policy and its associated temporary permits would be sufficient to meet the short-term needs of permittees during the year as we studied the issue. We now know that for two applicants, (The Irvine Company and . Hearthside Homes), the interim policy is insufficient to meet their needs. The interim policy has no long-term certainty (by design), which is troublesome to both of them. This is because they must each demonstrate to the satisfaction of both the California Coastal Commission and the California Regional Water Quality Control Board that they have long-term solutions to dry weather urban impacts on the coastal zone to which they will drain. In the absence of such a long-term solutlon, they will not receive the permits necessary to begin construction of their long-planned projects. Both companies are bringing their projects to the CCC in the spring. The Board of Directors has three basic options to consider in response to this situation: 1. Maintain the existing interim policy'as Is' and wall to make a long-term policy decision regarding the acceptance of dry weather urban runoff in the fall of CY 2000. This: • Provides staff with sufficient time to adequately study the issue. • Provides a reasonable accommodation to municipal and County needs. • Addresses existing discharges causing existing impacts. Steering Committee Members Page Two February 23, 2000 2. Direct staff to accelerate its efforts to study the hydraulic and quality impacts of accepting dry weather urban runoff and to provide a recommendation to the Board on the long-term policy decision regarding the acceptance of dry weather urban runoff in April. This: • Interrupts other work activities that would be otherwise accomplished during this period. • May provide some level of uncertainty about the conclusions reached by staff studies—depending upon how well sampling and analysis work proceeds. • May allow cost reimbursement by the applicant(s)for some or all of the supporting laboratory and consultant work. 3. Direct staff to issue permits to the applicants prior to the adoption of a long- term policy. This: • May set a precedent that we can't live with on a long-term basis. • Could allow creation of written terms and conditions to address the hydraulic and quality issues that now give us pause and concern. In other words, we could close them down if they impact or we have reasonable concern that they could potentially impact our facilities or ocean discharge. Staff believes that Option 2 is a reasonable middle ground that should meet the needs of the companies while protecting the long-tens interests of the Sanitation District. BPA:jt N My.MelapctlalSTEERMG WMMRiEBW Wl MPtl MDryWes U 11uio .dw Attachment: Interim Urban Runoff Policy INTERIM POLICY FOR ACCEPTANCE OF DRY WEATHER URBAN RUNOFF INTO THE DISTRICTS SEWERAGE SYSTEM At the December 15, 1999 regular meeting, the Board of Directors approved the following interim policy for acceptance of dry weather urban runoff into the District's sewerage system. 1. The proposed diversion solves a public health or environmental problem associated with the runoff discharge that cannot be otherwise addressed economically or practically. 2. The District will accept dry weather flows only during the period April 15 through October 15. The District will not accept wet weather runoff into the system. 3. The quality and quantity of the discharge must not be harmful to the District's facilities, compliance with our ocean discharge permit or other regulatory requirements, or water reuse practices. 4. The OCSD will have sole discretionary authority to stop the discharge without prior notice. 5. The design of the diversion structures must meet the requirements established by the OCSD and meet the approval of OCSD prior to making the connection and commencing operation. 6. Until a permanent policy is in place, OCSD is not prepared to commit to a long-term agreement with any party for acceptance of dry weather urban runoff. In the interim, until the Board adopts a permanent policy, staff will issue temporary special discharge permits for up to one-year duration, subject to terms and conditions established by OCSD. The Districts Board of Directors will consider renewal of a permit following the first year of upon the recommendation of the General Manager. 7. The District prefers that the number of diversion connections from a project to the sewer system be kept to a minimum. A pumped diversion is the preferred alternative method of discharge to prevent debris from entering the District's system. 8. The project proponent must install appropriate filters or other control technology acceptable to the District to remove grease and oil or other objectionable substances. Page 1 i 9. During the term of the permit, in accordance with OCSD Ordinance Nos. 10 and 11, the District will charge an operation and maintenance fee of approximately$400 per million gallons of diverted runoff. The District will also charge a capital facilities charge of about$600 per million gallons of diverted runoff. 10.The District will consider reducing the capital facilities charge if the project proponent incorporates water conservation measures (above and beyond minimum code requirements)that will reduce sewage flows from the development to offset the volume of runoff diverted to the sewer system. 11.The District will require the implementation of best managerngnt practices and pollution prevention strategies to minimize or eliminate dry weather runoff from the project. At a minimum, landscaping, lawns, and common areas must be designed to minimize or eliminate dry weather runoff and minimize or eliminate the use of fertilizers, pesticides, and other chemicals on common areas and lawns. V.The District reserves the right to Inspect, monitor, or otherwise gain access to the diversion structure(s)for the purpose of verifying compliance with the District's permit requirements. 13.Sewer connections must be made through a local sewering agency and operation and maintenance of any facilities shall be the responsibility of the project proponent or local sewering agency. 14.00SD staff will consult with the Orange County Health Care Agency, Regional Water Quality Control Board, and other appropriate agencies to solicit their comments on a proposed project prior to final approval by the District. Staff believes the principles outlined above provide a policy basis for staff review of runoff diversion requests during the next 12 months and protects the District's investment in its capital facilities. During that 12-month period, staff will be developing a permanent policy and ordinance for handling dry weather runoff diversions to the District's sewerage system. Page 2 STEERING COMMITTEE Meeting Date To ad.of Dir. 3/22100 AGENDA REPORT remXoer Item Number Orange County Sanitation District FROM: Blake Anderson, Assistant General Manager Originator: Greg Mathews, Assistant to the General Manager SUBJECT: REVISED 5-YEAR STAFFING PLAN DEVELOPMENT AND APPROACH GENERAL MANAGER'S RECOMMENDATION This is for information only. SUMMARY In May 1997, the District developed a comprehensive 5-year staffing plan identifying significant staffing reductions over a five-year period. The intent of the plan was to guide management in the reduction of District staff from 616 full-time equivalent(FTE) positions in FY 1996/97 to 507.75 FTEs by the end of FY 2001/02—an 18% staffing decrease. By July of this year it is anticipated that the District will be very near the 507 FTE staffing level originally projected at the conclusion of the 5-year plan. This will result in the accomplishment of our 18% reduction goal two years earlier than anticipated. As a result of this accomplishment, and in conjunction with the Steering Committee's request of the incoming General Manager to develop a new staffing plan, the District will undergo another effort to develop a new 5-year staffing plan from FY 2000/01 to FY 2005/06. This effort will partially mirror the development of the original plan, but will in fact be more comprehensive as additional data gathering, reporting and analysis will be incorporated into the new 5-year planning horizon. The new 5-year staffing plan will be one of the major elements of an "operational business plan" designed to frame how we will conduct business in the future and what resources will be required. Due to the level of effort required to assemble this plan, the project will be incorporated into the FY 2000/01 Workplan with a scheduled completion date in the 2nd quarter of next fiscal year. Please consult the Additional Information section for further details on the staffing plan development and approach. PROJECT/CONTRACT COST SUMMARY Project will require several hundred hours of in-house District staff time. BUDGETIMPACT ❑ This item has been budgeted. macronmean.o.mnmn+n�i+mr.Ne�sceumervsuam-ema�sieamo srw smrw%vnrc anxa.arzane Page 1 ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION In May 1997, the original 5-year staffing plan was developed using the following guidelines: • An initial staffing reduction target of 15% over five years was established as a benchmark for all operations and administrative departments. • The mission statement and key operating assumptions over the 5-year planning horizon were outlined for each departments divisions. • Based on the mission and operating assumptions, staffing and service-level impacts were projected utilizing the above staff reduction target as a framework. • The above resulted in an overall 18% projected staff decrease over the five-year period. In the new 5-year staffing plan, the approach will further refine the above elements and in large part include: • As framed by the recently developed District Vision, revised division-level mission statements, and key operating objectives for business units. The business unit is defined as one level below a division. As an example, the Accounting Division has several business units including payroll, accounts payable and accounts receivable. • Trends of existing and prior staffing levels. • An identification of key outputs, outcomes, and benchmarks, as available. • An identification of non-discretionary and discretionary activities and staffing level impacts associated with each. • A 5-year forecast of megatrends (such as technology)within the industry that will impact the need for fewer or additional personnel resources. • Based on the above data, projected staffing changes by business unit, division, department, and District-wide over the next five years. The General Manager's Office and Human Resources Department will jointly manage this project, which will require extensive participation among many District managers and their staff. Progress reports will be provided every other month to the Steering and/or FAHR Committees or as frequently as the Directors desire. ALTERNATIVES No alternatives suggested. ATTACHMENTS None. NaCnWdbl\ry.0laWmnll Ovre,nevrsGAUiHEWSFaMMMpem,p Symr slaMq Y33 Ecc x 'W a ow Paget STEERING COMMITTEE Meeting Date To ad.or Mr. 3/22 0a AGENDA REPORT Itrp Number Rem Number V a Orange County Sanitation District FROM: Donald F. McIntyre, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: April Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in April. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are tentatively scheduled to be considered by the Committees in April: OMTS Committee: 1. Annual Report Summary 2. Safety Program Update 3. Industry Outreach Program 4. Hearthside Homes Urban Runoff Permit 5. National Biosolids Partnership Update 6. Dairy Washwater Project Update 7. District Assessment and Reinvention Team (DART) Update- 8. Report on Electric Vehicle Leasing 9. Report on Start-up of New Emission Monitoring System for Central Generation PDC Committee: 1. Ratify Change Order No. 4 to Contract No. 3-38-1, Miller- Holder Trunk Sewer System, Reach 1 2. Ratify Change order No. 2 to Job No. P2-39, Rehabilitation of Digesters I, J, K, L, M, N and O at Plant No. 2 3. Approve Professional Services Agreement for Job No. J-40-3, On-call Modeling Services 4. Approve Professional Services Agreement for Job No. J-67, Peak Flow Management 5. Approve Addendum No. 1 to Professional Services Agreement for Job No. J-25-1, Computerized Drawings and Record System 6. Approve Professional Services Agreement for Job No. 1-2-4, Bushard Trunk Sewer 7. Approve Addendum No. 5 to Professional Services Agreement for Job No. J-42, Plant Automation 8. Approve Professional Services Agreement for Job No. P2-82, Plant Utilities Rehabilitation 9. Approve Professional Services Agreement for Contract No. 2-31, Santa Ana River Interceptor Relief Sewer and Contract No. 2-50, Atwood Subtrunk Improvements FAHR Committee: 1. 2000-01 CIP Budget Status Report 2. 2000-01 Operating Budget Status Report 3. Select Liquidity Provider and Trustee for COPS 4. Preliminary Official Statement and Documents for COP Restructuring 5. Update of Human Resources Policies and Procedures 6. Meeting, Training and Travel Policy Revisions PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line Item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt H:1 dW4,nftWEERING GOMMRTEE100Nb,Nr3] Um of Mn for 4nl ardor ftMW:: MW Page 2