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Home My WebLink About2000-02 DRAFT MAR 22 2000 MINUTES OF STEERING COMMITTEE MEETING D L Wednesday, February 23, 2000 J /\ A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, February 23, 2000 at 5 p.m., in the District's Administrative Office. (t) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: OTHERS PRESENT: Jan Debay, Chair of the Board Thomas L. Woodruff, General Counsel Peer Swan, Vice Chair Don Hughes Pat McGuigan, Chairman, OMTS Committee Ryal Wheeler Norm Eckenrode, Chairman, PDC Committee Director Brian Donahue Jim Silva, County Supervisor STAFF PRESENT: Directors Absent: Don McIntyre, General Manager Tom Saltarelli, Chairman, FAHR Committee Blake Anderson, Asst. General Manager Jean Tappan, Committee Secretary Michelle Tuchman, Director of Communications Bob Ghirelli, Director of Technical Services Lisa Tomko, Acting Director of Human Resources (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the January 26, 2000 Steering Committee meeting were approved as drafted. Minutes of the Steering Committee Page 2 February 23, 2000 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Debay welcomed Director Brian Donahue to the meeting as her guest. (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre reported that there was a spill Monday afternoon in the Buena Park/La Mirada area when a sewer line surcharged. Bob Ghirelll, Director of Technical Services, said that the Regional Board has been notified and a written report is due by Friday. It is estimated that about 10,000 gallons may have flowed into the storm drain,which ultimately emptied Into the ocean via the San Gabriel River. The OC Health Care Agency has closed the beach in the area of the mouth of the river, citing a sewage spill. Assistant General Manager Blake Anderson updated the Committee members on the problems with the valve and spring assemblies during the rebuilding of the central power generation engines. Additional investigation is being done, Including destructive testing,to help identify and quantify the cause. A discussion followed on various issues related to treating and permitting Urban Runoff. Staff continues to meet with developers regarding terms and conditions for dry weather urban runoff permits. A memo (copy attached to minutes)dated February 23, 2000 was reviewed. The Committee directed staff to pursue Option 2: to accelerate efforts to study the hydraulic and quality impacts of accepting dry weather urban runoff and to provide a recommendation to the Board on the long-term policy decision regarding the acceptance of dry weather urban runoff in April. Each request will be considered separately to evaluate the potential Impact on permit limits. The OMITS will oversee the policy development before sending to the Board in April. The other committees will be informed also. Director Swan suggested getting more pro active with the legislature to allow the treatment of urban runoff without penalty and avoid mandates. Mr. Ghirelli discussed the expert panel that will be convening February 28,29 and March 1 to review the steps taken during the July 1999 beach closure. USC representatives will prepare a written summary of the deliberations and recommendations. Mr. Ghirelli reported that the wet weather has caused problems with biosolids disposal. Wet weather rates are in force. Fewer loads are being trucked offsite, and more is being temporarily stored onsite. Lisa Tomko,Acting Director of Human Resources, provided the members with a brief history of the Step 5 Grievance on the Board agenda and stressed that it Is not a disciplinary issue. Mr. McIntyre reported on a meeting he attended at the County on septic tank removals. The County is considering the removal of septic systems as part of the elimination of County islands. A good estimate is that there are about 3000 properties on septic in the County. The Health Care Agency will be contacted to see if they are to become Involved in this issue. It is expected that Director Lynn Daucher from Brea will address the Steering Committee on this issue in either March or April. A written report will be provided before the next Steering Committee meeting. The members expressed concern about the faimess of providing relief to homeowners for future connections. Minutes of the Steering Committee Page 3 February 23, 2000 (7) REPORT OF GENERAL COUNSEL General Counsel reported that he will be briefing the Board members at tonight's meeting closed session on Crow Winthrop and also the resolution reached regarding the sale of the Sakioka property easement. (8) DISCUSSION ITEMS (Items A-C) A. Proposed March 25 Directors Workshop on GWR Project. The District's representatives on the GWR Joint Coordinating Committee have expressed some concern that some of the new Board members aren't very familiar with the project and could have questions on the issues. A workshop will be held on Saturday, March 25 between 8 and 11 to discuss the status of the project, what problems are anticipated, and what changes are being considered. In a related discussion, Director Swan suggested a workshop to discuss the consolidation of rates. It was decided that this would be a special discussion item at a future FAHR Committee meeting. B. Policy Decisions re Dry Weather Urban Runoff Issues. See discussion under Report of General Manager. C. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Chair Debay asked that Russell Patterson be invited to the April Steering Committee meeting, followed by Steve Anderson in May. Jim Ferryman will be attending the March meeting. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING Director Swan asked that staff begin planning for a Directors Workshop to help educate the Board members on impending financing issues and issuance of debt. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for March 22, 2000 at 5 p.m. Minutes of the Steering Committee Page 4 February 23, 2000 The next Board Meeting is scheduled for March 22, 2000 at 7 p.m. (13) CLOSED SESSION There was no closed session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:36 p.m. bmitted by:/�/�� ri Tappan S ering Committee Secretary Kwy mexyewwewnq woaouaaoaawzmc ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY (2) PIIOM: 914)982-2411 melllnp eidme: PC. B..8127 F.untain 92728-B'12] NOTICE OF MEETING strort edam.'. t G944 ems Avenge STEERING COMMITTEE Fountain Valley. 92]BB-001818 ORANGE COUNTY SANITATION DISTRICT M.mb.r llp.nel 0 WEDNESDAY, FEBRUARY 23, 2000 - 5 P.M. Clelas Anaheim ere. DISTRICT'S ADMINISTRATIVE OFFICE Buena Perk 10844 ELLIS AVENUE ss Fa.amayVelley FOUNTAIN VALLEY, CALIFORNIA 92708 Fullerton Garden Grove Hanungwn Beech Irvine Le Haar. to P.l. A regular meeting of the Steering Committee of the Board of Directors of Loa Alamiws Naisom Beath Orange County Sanitation District, will be held at the above location, date and Gan2a time. Pleeenue Sense Ana SMI Beech Stanwn Town Vllle Pork 1br6e Line. County or Orange Baal Mal Cosw Mes. Midway Cory fall Giecricts Irving Bench To Protect tlm Public Health and the Ehviromn.nt M a.Qh Excellence is Wastewater Systems' STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, February 23, 2000 Wednesday, March 22, 2000 Wednesday, April 26, 2000 Wednesday, May 24, 2000 Wednesday, June 28, 2000 Wednesday, July 19', 2000 Wednesday, August 23, 2000 Wednesday, September 27, 2000 Wednesday, October 25, 2000 Wednesday, November 15, 2000' Wednesday, December20, 2000• Wednesday, January 24, 2001 `Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: February 23, 2000 Meeting Time: 5 p.m. Meeting Adjourned: Committee Members Jan Debay, Chair of the Board ............................ Peer A. Swan, Vice Chair................................... Norm Eckenrode, Chair, PDC Committee .............. Pat McGuigan, Chair, OMTS Committee ............... Tom Saltarelli, Chair, FAHR Committee ................ Jim Silva, Supervisor........................................ Others Thomas L. Woodruff, General Counsel.....................— DonHughes...............................................................— Director Brian Donahue............................................. Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson,Asst. General Manager.............. Jean Tappan. Secretary............................................. Bob Ghirelli, Director of Technical Services.............. Lisa Tomko,Acting Director of Human Resources..._ Michelle Tuchman, Director of Communications......._ c: Lenora Crane AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, FEBRUARY 23, 2000 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Once not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the January 26, 2000 Steering Committee meeting. -2- February 23, 2000 Agenda (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Date for Workshop on Treating and Permitting Urban Runoff (Michelle Tuchman) B. Recent activities re Urban Runoff (Bob Ghirelli) C. Expert Panel Meetings, February 28, 29 and March 1 (Bob Ghirelli) D. Update on Biosolids Ordinance (Bob Ghirelli) E. Employee Request for Hearing (Lisa Tomko) F. County Meeting on Septic Tank Removal (Don McIntyre) (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-B) A. Discussion of Proposed GWR Meeting on March 25 (Don McIntyre) B. Policy Decisions re Dry Weather Urban Runoff Issues (Blake Anderson) C. Review Agenda Items scheduled to be presented to Committees in March (Information item only) (9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m.,Wednesday, March 22, 2000. The next Board Meeting is scheduled for 7 p.m.,Wednesday, March 22, 2000. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of _ the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. A, -3- February 23, 2000 Agenda Reports relating to (a) purchase and sale of real property; (b)matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary B. Reconvene in regular session C. Consideration of action, if any,on matters considered in closed session. (14) ADJOURNMENT jt HAWP.DTAWGENOMSTEERING CAMMITTVE EBWN3M AGENDA WITH NOTICE AND POLL CALL SHEET.DOC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Jan Debay (949)644-3004(Newport Beach City Hall) Secretary: Jean Tappan (714)593-7101 (714)962.0356(Fax) E-mail: Ita Dpa n(cDocsd.Com DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, January 26, 2000 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, January 26, 2000 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: OTHERS PRESENT: Jan Debay, Chair of the Board Thomas L. Woodruff, General Counsel Peer Swan,Vice Chair Ryal Wheeler Pat McGuigan, Chairman, OMTS Committee Director Shawn Boyd Norm Eckenrode, Chairman, PDC Committee STAFF PRESENT: Directors Absent: Don McIntyre, General Manager Tom Saltarelli, Chairman, FAHR Committee Blake Anderson,Asst. General Manager Jim Silva, County Supervisor Jean Tappan, Committee Secretary Michelle Tuchman, Director of Communications Gary Streed, Director of Finance Bob Ghirelli, Director of Technical Services Mike Moore, ECM Manager (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the December 15, 1999 and January 12, 2000 Steering Committee meetings were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR The Committee Chair welcomed Director Shawn Boyd. She will be inviting one Board member a month to the Steering Committee meeting to acquaint the Board members with the activities of the Steering Committee. Minutes of the Steering Committee , Page 2 January 26, 2000 (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre asked Bob Ghirelli to report on several items. A. Biosolids Sampling Request. The EPA and NRC are conducting a national survey to determine the level of radioactivity in biosolids and whether a regulatory fix is required. The radioactivity results from medical research, and also occurs naturally in soil. The District is one of 300 facilities that has been asked to submit samples. A guidance manual report will be made public in about a year. B. Status of Kern County Real Estate Transactions. The contract has been signed with Tule Ranch and Yakima. The Kings County property is in escrow. The Yakima project is moving forward. The CUP will be presented to the Board of Supervisors in May or June. The design of the project has moved from windrow to static pile to help control odors. Dialogue continues with the neighbors. LACSD is a partner in the project. C. Report on Huntington Beach City Counsel Study Session. Director Swan reported on the meeting. The City Council members preferred a question and answer session rather than the planned presentation. The two issues that were raised were 1) the time frame for less than 50/50 treatment and 2) urban runoff. Mr. McIntyre indicated that the Regional Board is reviewing the development plans for two projects in the service area. At this time they are considering disapproving the projects because the District has not agreed to a long-term solution to dry weather urban runoff. Al this time only one-year permits are allowed. Staff needs more information on impacts to treatment process (quality and quantity of the Flow) before a decision can be made on accepting dry weather urban runoff. Several suggestions were made regarding placing conditions on future permits, including permits for developments in ecologically sensitive areas only, disallowing street parking, and monitoring runoff. A panel of experts is convening at the end of February and this could be a separate discussion item. It was agreed that the approval of a resolution supporting Proposition 13, the Water Bond,would be presented to the Directors for additional to the Board meeting agenda. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) DISCUSSION ITEMS (Items A-C) A. Legislative Issues. 1. Existing legislation (AB 709). The impact of the bill on the District and other non- point sources for NPDES permit penalties was discussed. The bill provides for a mandatory$3000 fine per occurrence. General Counsel Tom Woodruff indicated that the bill needs some technical corrections, but at this time litigation is not planned. The Regional and State Water Boards will be required to report on these spills,which could result in third-party lawsuits. Mr. Ghirelli indicated Minutes of the Steering Committee Page 3 January 26, 2000 that only agencies that have permits with numerical limits will be required to pay the penalties. 2. Proposed legislation (Polanco Bill re State Control over Siosolids). There is concern that this proposed legislation will be viewed as taking away county or home rule over land-use decisions. This bill still does not have a sponsor, though Polanco is considering it, and if one isn't identified by February 25 the bill is dead. Mike Moore reported that staff is working with Kings County supervisors on a biosolids ordinance sponsored by the Ag Board. At this time it looks like approval will be granted in March or April. B. Consolidation of Revenue Areas Recommend adoption of a financial plan to consolidate bookkeeping and rate-setting practices for the District as follows: 1. Combine the assets and liabilities for the separate Revenue Area Nos. 1, 2, 3, 5, 6, 11, and 13 into on consolidated Revenue Area; 2. Adopt one financial plan for the consolidated Revenue Areas; 3. Adopt one user fee rate for the consolidated Revenue Area Nos. 1,2, 3, 5, 6, 11 and 13; 4. Continue to fund Revenue Area 7 through adopted sewer service user fees; 5. Continue to fund Revenue Area 14 by contract with the Irvine Ranch Water District. Director of Finance Gary Steed provided a brief history and discussed the reasons for pulling out Areas 7 and 14 from the consolidated financial plan at this time. Staff was seeking direction from the Committee in order to being the budget process for this program. It was moved, seconded and approved to begin the Committee approval process prior to submitting to the Board. C. The February Agenda Items scheduled to be reviewed by the Board's working committees were reviewed. Because of a lack of OMTS action items, Director Pat McGuigan, OMTS Committee Chair, cancelled the February 2 meeting (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY OMTS Chair McGuigan asked that Jim Ferryman be invited to the February Steering Committee meeting; and PDC Chair Norm Eckenrode asked that Brian Donahue attend the March Steering Committee meeting. Chair Debay will extend the invitations at the Board meeting. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. Minutes of the Steering Committee Page 4 January 26, 2000 (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for February 23,2000 at 5 p.m. The next Board Meeting is scheduled for February 23, 2000 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:32 p.m. in Closed Session, pursuant to Section 54956.8,to confer with General Counsel re BRE/South Coast LCC and McCarthy Cook &Co.—South Coast LLC's offer to sell, purchase price and terms of payment for easement. Minutes of the Closed Session are on file with the Board Secretary. The minutes of the Board Meeting will report on the actions when they are approved. At 6:58 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:58 p.m. Submitted by:: n Tappan S ering Committee Secretary K bp.IXelpeMeISTEEMNG LOMMIIiEflOT/ANS01I80J SC NnKpxa4' STEERING COMMITTEE MeetlngDate Tom.oroo-. z/z3/oo AGENDA REPORT Itepu b Ner I Item Number Orange County Sanitation District XX FROM: Donald F. McIntyre, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: March Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in March. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in March: OMTS Committee: 1. Consider Source Control Ordinance 2. Consider contract to Evaluate Odor Control Program 3. Report on Plant 2 Earthquake Damage Contingency Plans 4. Provide update on District Assessment and Reinvention Team (DART) 5. Benchmarking Report 6. Startup of Air Quality Information Management System (AQIMS) PDC Committee: 1. Ratify Change Orders 1 and 2 and Approve Closeout Agreement and Notice of Completion for Contract No. 7-28, RA 6 "B" Street and Mitchell Avenue Sewer Replacement 2. Ratify Change Order No. 2 to Job No. J-33-1, Standby Power and Reliability Improvements 3. Discussion on change from rehabilitating Foster Pump Station to a new OOBS Annex, Job No. J-59 4. Authorize preparation of RFP for Job No. J-73-2, Long-term Monitoring Program 5. Approve Professional Services Agreement for Contract No. 7-21, Sunflower Interceptor Manhole Rehabilitation 6. Approve Professional Services Agreement for Contract Nos. 5-49, Replacement of Bitter Point Pump Station; 5-50, Replacement of Rocky Point Pump Station; 5-51, Rehabilitation of W Street Pump Station; and 5-52, Rehabilitation of "A" Street Pump Station 7. Approve Professional Services Agreement for Contract No. 11-22, Warner Avenue Relief Sewer FAHR Committee: 1. 2000-01 CIP Budget Status Report 2. Quarterly Investment Program Report 3. Consider 2000-01 Annexation Fees 4. 2000-01 Budget Status Report 5. Select Liquidity Provider and Trustee for COPS 6. Consider Preliminary Official Statement and Documents for COP Restructuring PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT ❑ This item has been budgeted. (Line item: ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEOA FINDINGS Not a project. ATTACHMENTS NA jt NMy.EY�pmEs�Stwlp WmItlNN?FeCOPN3]OO 114d Maly FWtl,ar.Ox NMW: noise Page 2 STEERING COMMITTEE Meet1ny Date TO=Dir. 6/20/00 6/7B/00 AGENDA REPORT Item NurnWr Item NwMc i Nu Orange County Sanitation District FROM: Blake P. Anderson, General Manager Uu Originator: Jean Tappan, Executive Assistant SUBJECT: Director Meeting Compensation GENERAL MANAGER'S RECOMMENDATION Recommend that the Board authorize compensation for Chair-appointed alternates for attending Groundwater Replenishment Joint Coordinating Committee meetings. SUMMARY At the request of the Steering Committee, staff researched the possibility whether Directors who are appointed alternates and are requested to attend meetings could be compensated if the regular member is in attendance. Resolution No. OCSD 98-3 (attached), Establishing Compensation and Reimbursement for Expenses for Directors, provides for payment for meeting attendance as follows: "Section 1: A. Attendance as a member of any Committee established by the District and appointed by the Chair of the District. B. Attendance at any Committee meeting when expressly invited to attend said Committee Meeting by the Chair of the District. C. Attendance at conferences with state and/or federal legislators regarding District business, when approved by action of the Board of Directors. D. Attendance at a meeting, hearing, or conference for business of the District, when approved by action of the Board of Directors, or when designated by the General Manager, with the concurrence of the Chair, when deemed to be in the best interests of the District" Therefore, as provided in Section 1.8. and D., compensation for GWR Joint Coordinating Committee meeting attendance may be paid to any director requested to attend meetings by the Chair or General Manager. PROJECT/CONTRACT COST SUMMARY NA X 1y. 8N mWwtmlNG COMMITTEE`OTIunAM6I9L0 grenorcmpanu4m pomN reWn bar A...ab. Page 1 BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEOA FINDINGS NA ATTACHMENTS 1. Resolution No. OCSD 98-3 Kbq.wEUpnWESiEEflING CONM�Piadwwpwuaean apeW rpw1.M Page 2 RESOLUTION NO. OCSD 98.3 ESTABLISHING COMPENSATION AND REIMBURSEMENT FOR EXPENSES FOR DIRECTORS A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT ESTABLISHING THE COMPENSATION AND EXPENSE REIMBURSEMENT POLICIES FOR ITS DIRECTORS WHEREAS, Section 4733 of the California Health & Safety Code provides that the District Board has the power to fix the amount of compensation per meeting to be paid each member of the Board, or for each day's service rendered as a member by request of the Board. NOW, THEREFORE, the Board of Directors of Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: That each Director shall receive the sum of One Hundred ($100.00) Dollars for attendance at each meeting of the Board of Directors, or for each day's service rendered as a member of the Board, by request of the Board, provided that each Director shall not receive more than the sum of Six Hundred ($600.00) Dollars per month as such compensation from the District. Each day's service rendered as a member of the District's Board shall be deemed to include, but not be limited to: A. Attendance as a member of any Committee established by the District and appointed by the Chair of the District. B. Attendance at any Committee Meeting when expressly invited to attend said Committee Meeting by the Chair of the District. C. Attendance at conferences with state and/or federal legislators regarding District business, when approved by action of the Board of Directors. D. Attendance at a meeting, hearing, or conference for business of the District, when approved by action of the Board of Directors, or when designated by the General Manager, with the concurrence of the Chair, when deemed to be in the best interests of the District. Section 2: Each Director shall be reimbursed at the rate per mile established by the United States Internal Revenue Service as allowable for mileage expense xwo-3oo uzis i 1 deduction for use of personal vehicle or business of the District. As said allowable rate established by the Internal Revenue Service is periodically changed, said changes in the reimbursement rate shall become effective on the first day of the month following the month in which the change is announced by the Internal Revenue Service. Section 3: When traveling on the business of the District, the Director shall be entitled to reimbursement of expenses necessarily incurred in the course of said travel, in accordance with the following schedule: A. Commercial Transportation - Per actual invoice. B. Hotel - Room rate per actual statement for occupancy. C. Registration - Actual cost of conference or meeting registration fee. D. Ground Transportation -As itemized. E. Telephone Service -As itemized. F. Meals. Gratuities and Incidentals - $40.00 per day. In those cases where the actual cost of the Director's personal meals and incidentals required during the course of the conference or meeting exceeds the per diem, reimbursement will be based upon actual expenditures. Section 4: No Director shall receive pay for attendance at any meeting, such as Committee Meetings, which is scheduled immediately preceding, immediately succeeding, or concurrent with, a regularly-scheduled District Board Meeting. Section 5: This Resolution shall become effective July 1, 1998. PASSED AND ADOPTED at a Special Meeting held July 1, 1998. Chair ATTEST: Board Secretary zoeoaoo saz7a_i 2