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HomeMy WebLinkAbout1999-09 F4.E --ICP FT .'ORE DRAFT 'NT ;AM ATION DIS i BIG f OCT 27 1999 MINUTES OF COMBINED AD HOC AND AKSTEERING COMMITTEES MEETING — Wednesday, September 22, 1999 at 4:30 p.m. A meeting of the combined Ad Hoc/Steering Committees of the Orange County Sanitation District was held on Wednesday, September 22, 1999 at 4:30 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Jan Debay, Chair of the Board Don Hughes Peer Swan, Vice Chair Kris Lindstrom Pat McGuigan, Chair, OMTS Committee Leslie Moulton Norm Eckenrode, Chair, PDC Committee Tom Dawes Tom Saltarelli, Chair, FAHR Committee Layne Baroldi John Collins, Past Chairman of the Board Charlie McGee Jim Silva, County Supervisor Ryal Wheeler Directors Absent: None STAFF PRESENT: Don McIntyre, General Manager Blake Anderson, Asst. General Manager AD HOC COMMITTEE MEMBERS: Jean Tappan, Committee Secretary Directors Present: Mike Peterman, Director of Human Resources John Collins, Committee Chair Bob Ghirelli, Director of Technical Services Jan Debay, Chair of the Board Gary Streed, Director of Finance Peer Swan, Vice Chair Michelle Tuchman, Director of Communications Pat McGuigan, Chair, OMTS Committee Jim Herberg, Planning Supervisor North Eckenrode, Chair, PDC Committee Greg Mathews, Asst. to the General Manager Tom Saltarelli, Chair, FAHR Committee Angie Anderson, Principal Engineering Associate Peter Green, Director Directors Absent: None (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the August 25, 1999 Combined Steering and Ad Hoc Committees meeting were approved as drafted. Minutes of the Combined Meeting of the Ad Hoc/Steering Committees Page 2 September 22, 1999 (5) REPORT OF THE AD HOC COMMITTEE CHAIR Chair John Collins did not make a report. (6) REPORT OF THE DIRECTOR OF ENGINEERING The Director of Engineering was not present. (7) AD HOC COMMITTEE DISCUSSION ITEMS A. Jim Herberg reported on the District's response to comments received on the Draft Program EIR. He reviewed the more significant comments, which pertained to level of treatment, use of the 78-inch outfall, marine environment and public health impacts and treatment facilities impacts. B. Mr. Herberg and the consultants, Kris Lindstrom and Leslie Moulton, outlined the actions that the Directors will consider at the October 27 Board Meeting regarding the Certification of the Final Program EIR. These include: 1)Approving a resolution certifying the EIR meets CEOA rquireements; 2)Adopt the findings; 3)Approve the mitigation and monitoring program; 4)Adopt the Statement of overriding considerations; and 5)Approve the preferred alternative for level of treatment. There is a 3D-day period wherein the EIR may be challenged but only by those who previously participated in the process. There was a discussion of changing the 50/50 primary/secondary blend and how best to describe the impacts. "'End of Ad Hoc Committee Meeting— (8) RECEIVE, FILE AND APPROVE MINUTES OF SPECIAL STEERING COMMITTEE MEETING The minutes of the August 19, 1999 Special Steering Committee meeting were approved as drafted. (9) REPORT OF THE STEERING COMMITTEE CHAIR Chair Jan Debay did not make a report. (10) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre asked staff to report on several issues. A. Bob Ghirelli, Director of Technical Services, updated the members on the Huntington Beach closure. The entire Slate Beach is posted, though samples are running clean. Sampling has been reduced to once per day between the Santa Ana River mouth and the Huntington Beach pier, and three times a week on either side of this stretch of beach. A dye test will be performed on the outfall on September 30 to confirm that there are no breaks or leaks in the near-beach section and to track the plume to confirm that it Minutes of the Combined Meeting of the Ad HoctSteering Committees Page 3 September 22, 1999 is not reaching the shoreline. Other tests are underway. A contingency plan is being developed on what to do with the currently diverted urban runoff from the Huntington Beach pump stations after October 15. The siphon retrofit should be done by the end of September. A final report is being prepared on the investigation and activities of the past three months. A panel of national experts will review the report to critique what was done and provide recommendations to try to avoid this type event in the future. Staff will be making a factual presentation on what was done at a forum on AB 411 on October 7. Staff was asked to stay for the entire meeting. Blake Anderson will be making a presentation to a SCAG committee on this Issue. Meetings with other agency representatives have been reduced to once a week, on Thursdays. All bacteria monitoring results are being posted on our website. Expenditures to date are $1.228 million, with $736,000 for all of the work involving the siphon including the investigations, cleaning, bypass and capital costs. A discussion of press coverage followed. Director Collins expressed disappointment that some other agencies still appear to be assigning fault to the District. B. Blake Anderson discussed a synopsis of the State Water Bond, which was recently passed by the legislature. The governor has not yet signed it. Staff will be working with SAWPA on a written agreement on how the projects In the Santa Ana River Plan will be funded and to develop a plan to reallocate funds for projects that do not go forward. Director Peer Swan asked for a matrix that outlines 1) how much money will be received by SAWPA; 2) how much money should Orange County projects receive; and 3) how much money is eligible in other sections of the bond and who has to approve dispersal of those funds. The Steering and FAHR Committees will review the information before presenting to the Board. C. Bob Ghirelli reported that staff is evaluating two proposals for biosolids disposal. The recommendation to proceed with negotiations will be brought to the OMTS Committee if the due diligence proves the project(s)viable. The Kam County Board of Supervisors are scheduled to consider a negative declaration on the biosolids ordinance on October 5 and may consider the ordinance at their October 12 meeting. General Counsel provided written comments on the negative declaration. The Directors will be asked to consider a legal challenge to the negative declaration in closed session at tonight's regular Board meeting. D. Michelle Tuchman, Director of Communications, reported that the Register will be publishing an article on sewer Infrastructure throughout the county, and may be discussing the results of a District survey done with the cities in 1998. Mrs. Tuchman also announced that eight cities have passed resolutions of support for the GWRS project. Minutes of the Combined Meeting of the Ad Hoc/Steering Committees Page 4 September 22, 1999 E. General Manager McIntyre mentioned that the City of Brea has again requested that the District participates in a project that would sewer 17 homes in the Bexley Avenue Neighborhood that are now on septic tanks. Because this will continue to be a problem throughout the service area, Mr. McIntyre recommended that staff meet with County of Orange representatives to develop a cost-sharing formula to encourage property owners to connect to the sewer system. Several members expressed concern about the concept and the committee did not reach a decision. F. Blake Anderson updated the members on the timing for the distribution of the remaining bankruptcy litigation proceeds. Because of the request for additional fees by the litigation firm, the distribution will be delayed to mid-November. When Judge Taylor makes his decision on the request, Judge Ryan will then move on the distribution of funds to the claimants. (11) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff announced that the State Supreme Court denied the Sangermano petition for appeal. He also indicated that there are questions on the intent of Section 6 of the recently adopted ordinance regarding the capital facilities charge for significant industrial users. A report will be prepared for the FAHR Committee next month that will contain recommended language for a clarifying amendment. (12) STEERING COMMITTEE DISCUSSION ITEMS (Items A-C) A. Approve the policy and procedure for allowing the Board of Directors the option of receiving their compensation and mileage reimbursement through ACH electronic deposit into their own bank accounts (Payroll direct deposit). Motion: Moved, seconded and approved provided the program is optional. B. Financial Consolidation of Revenue Areas 1, 2, 3, 5, 6, 7, 11, 13 and 14, and for a Single User Fee Rate Structure. This item was moved to a future meeting. C. Review Agenda Items Scheduled to be presented to Committees in October. There were no changes. (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were no other business, communications or supplemental agenda items. (14) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. Minutes of the Combined Meeting of the Ad Hoc/Steering Committees Page 5 September 22, 1999 (15) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (16) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, October 27, 1999 at 5 p.m. (17) CLOSED SESSION There was no closed session. (18) ADJOURNMENT The Chair declared the meeting adjourned at 6:52 p.m. Submitted by: Je appan Sl a ing Committee Secretary �Me eteW.ross�nq�,,,.,iitt�,axs.c>vaeuae sc.w Mmvro.ea STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Combined Steering Committee and Ad Hoc Committee re Strategic Plan meeting held on Wednesday, September 22, 1999, was duly posted for public inspection in the main lobby of the District's offices on Thursday, September 16, 1999. IN WITNESS WHEREOF, I have hereunto set my hand this 22th day of September, 1999. Ale� a Penny Kyle, S r tary he oard of Directors of Orange Count nita District Posted: ...September 16 , 1999,3.�p.m. By: 0-Signature wpd VmWr mm�pWinggm "' ORANGE COUNTY SANITATION DISTRICT Pull BOARD SECRETARY (2) 1714)962-2411 mallln0 addir l P0. Bon 8127 Fountain Valle,CA 9272E 8127 NOTICE OF COMBINED MEETING street address: 10B44 Ellis Avenue counteinVaile,GA STEERING COMMITTEE AND AD HOC COMMITTEE RE 92708J018 STRATEGIC PLAN Member ORANGE COUNTY SANITATION DISTRICT Agi eNe. • cities WEDNESDAY, SEPTEMBER 22, 1999 -4:30 P.M. INOTEI Anaheim Brea Such.Park 0Ypress DISTRICT'S ADMINISTRATIVE OFFICE F°°°` ullerton AM., ton F10844 ELLIS AVENUE Fullerton Garden Gr.ae FOUNTAIN VALLEY, CALIFORNIA 92708 Huntington Beech Ir.ho La Hall. Le Palm. Los Alamitos Newport Beach Grange A regular meeting of the Steering Committee of the Board of Directors of P An. Seat. Ana Orange County Sanitation District, will be held at the above location, date Seal Beach and time. Stanton Tustin Ville Perk Yorbe Lindaark Please bring the EIR package mailed to you under separate cover to the meeting. c...by ad 0r.... Sanitary Districts Caste Mess Midwey City Water District. Irvine Pench 'To Protect the Public Health and the Environment through Excellence in Wastewater Systems- STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, September 22, 1999 Wednesday, October 27, 1999 Wednesday, November 17`, 1999 Wednesday, December 15', 1999 Wednesday, January 26, 2000 Wednesday, February 23, 2000 Wednesday, March 22, 2000 Wednesday, April 26, 2000 Wednesday, May 24, 2000 Wednesday, June 28, 2000 Wednesday, July 26, 2000 Wednesday, August 23, 2000 'Tentatively rescheduled from regular fourth Wednesday. COMBINED MEETING OF AD HOC AND STEERING COMMITTEES (1) Roll Call: Meeting Date: September 22, 1999 Meeting Time: 4:30 p.m. Meeting Adjourned: Steering Committee Members Jan Debay, Chair of the Board ............................ John J. Collins, Past Joint Chairman .................... Peer A. Swan, Vice Chair................................... Norm Eckenrode, Chair, PDC Committee .............. Pat McGuigan, Chair, OMTS Committee ............... Tom Saltarelli, Chair, FAHR Committee ................_ Jim Silva, Supervisor ........................................._ _ Ad Hoc Committee Members Jan Debay, Chair of the Board ............................_ _ John J. Collins, Past Joint Chairman ...................._ Peer A. Swan, Vice Chair................................... Norm Eckenrode, Chair, PDC Committee .............. Pat McGuigan, Chair, OMTS Committee ............... Tom Saltarelli, Chair, FAHR Committee ................ Jim Silva, Supervisor........................................._ Peter Green, Director, Huntington Beach..................— Others Thomas L. Woodruff, General Counsel ....................— DonHughes............................................................._ Kris Lindstrom, Consultant....................................... Leslie Moulton, Consultant....................................... Tom Dawes, Consultant........................................... Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson, Asst. General Manager.............. Bob Ghirelli, Director of Technical Services.............. Mike Peterman, Director of Human Resources......... Michelle Tughman, Director of Communications......._ David Ludwin, Director of Engineering...................... Jim Herberg, Engineering Supervisor....................... Angie Anderson, Principal Engineering Associate....._ Jean Tappan, Secretary..........:................................ _ c: Lynda Heller DRAFT MINUTES OF SPECIAL STEERING COMMITTEE MEETING Thursday, August 19, 1999 A meeting of the Steering Committee of the Orange County Sanitation District was held on Thursday, August 19, 1999 at 3:30 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: OTHERS PRESENT: Jan Debay, Chair of the Board Thomas L. Woodruff, General Counsel Pat McGuigan, Chairman, OMTS Committee Norm Eckenrode, Chairman, PDC Committee Tom Saltarelf, Chairman, FAHR Committee STAFF PRESENT: (via teleconferencing) Don McIntyre, General Manager John Collins, Past Chairman of the Board Blake Anderson, Asst. General Manager Jean Tappan, Committee Secretary Directors Absent: Peer Swan, Vice Chair Jim Silva, County Supervisor (2) CLOSED SESSION The Committee convened at 4:02 p.m. in Closed Session, pursuant to Government Code Section 54956.9, to discuss two issues as follows: 1. Confer with General Counsel re Orange County Bankruptcy litigation—County of Orange v. Merrill Lynch, at al. (Government Code Section 54956.9). 2. Confer with General Counsel re Orange County Employees Retirement System (OCERS) litigation v. County of Orange, Orange County Superior Court Case No. 791315 (Government Code Section 54956.9) Confidential Minutes of the Closed Session held by the Committee have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of action taken will be publicly reported at the time that the approved action becomes final re Action Item No. 2(1). No action was taken re Agenda Item No. 2(2). At 4:50 p.m., the Committee reconvened in regular session. (3) ADJOURNMENT The Chair declared the meeting adjourned at 4:50 p.m. Submitted b I Tappan "ring Committee Secretary DRAFT MINUTES OF STEERING AND AD HOC COMMITTEES COMBINED MEETING Wednesday, August 25, 1999 at 5 p.m. A meeting of the combined Steering/Ad Hoc Committees of the Orange County Sanitation District was held on Wednesday, August 25, 1999 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Jan Debay, Chair of the Board Tom Nixon, Woodruff, Spradlin &Smart Peer Swan, Vice Chair Mike Moore, OCSD Employee Pal McGuigan, Chair, OMTS Committee Layne Baroldi, OCSO Employee North Eckenrode, Chair, PDC Committee Jeff Bauer, Paine Webber John Collins, Past Chairman of the Board Don Hughes, Director Silva's Office Jim Silva, County Supervisor Ryal Wheeler, OCSD Employee Kris Lindstrom, Environmental Consultant Directors Absent: Joseph Grindstraff, SAWPA Tom Saltarelli, Chair, FAHR Committee STAFF PRESENT: AD HOC COMMITTEE MEMBERS: Don McIntyre, General Manager Directors Present: Mike Peternan, Director of Human Resources John Collins, Committee Chair David Ludwin, Director of Engineering Jan Debay, Chair of the Board Bob Ghirelli, Director of Technical Services Peer Swan, Vice Chair Gary Streed, Director of Finance Pat McGuigan, Chair, OMTS Committee Michelle Tuchman, Director of Communications Norm Eckenrode, Chair, PDC Committee Jim Herberg, Planning Manager Jean Tappan, Committee Secretary Directors Absent: Tom Saltarelli, Chair, FAHR Committee Peter Green, Director (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the July 21, 1999 Combined Steering and Ad Hoc Committees meeting were approved as drafted. Director Swan abstained. OCSD . PC,Box 8127 . FouM n Valley,CA 9272E-8127 . (714) 962-2411 Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 2 August 25, 1999 (5) REPORT OF THE COMMITTEE CHAIR Chair Jan Debay congratulated Director Swan on his election to the MWD Board, which is effective September 13, 1999. (6) REPORT OF THE GENERAL MANAGER A. Update on Huntington State Beach Closure. General Manager Don McIntyre reported that the publicity about the beach closure and our efforts has been accurate because of Director of Communication Michelle Tuchman's efforts. So far the articles have been better than expected. Mr. McIntyre announced that television coverage is expected at tonight's Board meeting. About $350,000 has been expended to date on the investigation. Staff will be requesting emergency funding from the Board for modifications to the Coast Trunk sewer-line siphon. Director of Technical Services Bob Ghirelli described the background of the beach closure and ongoing and planned activities in the effort to identify the source. The beach is now closed from the Santa Ana River to Golden West Street. Representatives from the City of Huntington Beach staff, State Parks, Orange County Health Care Agency, Regional Water Quality Control Board and OCSD staff are meeting daily. A list of action items has been developed. The City of Huntington Beach is taking a more active role and looking more closely at their facilities. A new State law that went into effect on July 1 establishes lower limits for various contaminates along the coast. This may result in more frequent and longer closures than would have been imposed prior to July 1. B. SAWPA and the State Water Bond Issue. Joseph Grindstaff, Executive Director of the Santa Ana Watershed Protection Agency (SAWPA) made a presentation on the SAWPA Plan and how it relates to the State Water Bond Issue and what changes are being considered for the Agency. The Santa Ana River watershed is the largest watershed and the largest water supply in southern California. Therefore, impacts on the watershed affect everyone in the basin. The goal of the SAWPA Plan is to have three year supply of water stored in the basin. Mr. Grindstaff described the projects necessary to reach that goal. Chair Debay mentioned as a 'heads up' that the resolution of support for the GWR System Project was presented at the last Newport Beach City Council meeting and there were several dissenters who tied it to growth enhancement. Another issue is how SAWPA should manage the broader responsibilities of the agency. One suggestion has been having a Board representative from the County's Board of Supervisors of each of the three counties in the Santa Ana basin. Copies of the overviews were requested by Chair Debay. 4 Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 3 August 25, 1999 (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff did not make a report. (8) STEERING COMMITTEE DISCUSSION ITEMS (Items A-C) A. Financial Consolidation of Revenue Areas 1, 2, 3, 5, 6, 7, 11, 13 and 14 and for a Single User Fee Rate Structure. This item was moved to the September Steering Committee meeting. B. City of Brea Request for Contribution for Sewer Line Construction to Serve Bexley Neighborhood Annexation. Gary Streed discussed the letter request from the City of Brea. The County and City will be putting in funds and the homeowners will form an assessment district. The request is for the Sanitation District to providing additional funding and to waive connection fees because these homeowners have been paying user fees through their property taxes. This would decrease the homeowners' costs from $600 to $300 per year. Staff was asked to prepare a report outlining the options available before a policy decision is made. There are other areas in the County that are in this same situation and in the past the District has not helped to fund those connections, either through discounted or waived connection fees. There is some concem that this could be construed as gifts of public funds. This will be presented to the Steering Committee before forwarding to the FAHR Committee. Director Silva will check with County staff to find out how the County will be funding this program with the City of Brea. C. The list of agenda items scheduled to be reviewed by the Working Committees in September were reviewed. (9) REPORT OF THE AD HOC COMMITTEE CHAIR Chair John Collins did not make a report. (10) COMBINED STEERING AND AD HOC COMMITTEES DISCUSSION ITEM A. The Public Comment Period for the Draft EIR on the Strategic Plan ended on August 16. There were 23 responses. A synopsis of the comments was prepared by staff and presented to the Committee members. The Southeast Huntington Beach Homeowners Assn. has requested that the comment period be extended so that they could address the issues impacting their neighborhood in more detail, specifically odor control and noise. Staff prepared a response sheet to the homeowners that addresses their concerns, and the Ad Hoe Committee members agreed that an extension was not necessary. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were no other business, communications or supplemental agenda items. Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 4 August 25, 1999 (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, September 22, 1999 at 5 p.m. This will be a combined meeting with the Ad Hoc Committee to review the draft Final EIR that is scheduled to be considered at the October 27, 1999 regular Board Meeting. (14) CLOSED SESSION The Committee convened at 6:15 p.m. in Closed Session to discuss three Items, as follows: 1) General Manager's Performance Evaluation for 1998-1999, (Government Code Section 54957); 2) Claim of Crow Winthrop Development Ltd. Partnership (Government Code Section 54956.9(b)(3)(C); and 3) Consider initiating litigation concerning regulation of biosolids (Government Code Section 54956.9(c). Minutes of the Closed Session are on file with the Board Secretary. The minutes of a future Board Meeting will report on the actions when they are approved. At 6:57 p.m., the Committee reconvened in regular session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:57 p.m. Submitted by: r(Tappan t ering an Secretary OONbpeMe151EERM/G COMMMEfl MW9M2WOSC WMinOw AGENDA REGULAR COMBINED MEETING OF THE STEERING AND AD HOC COMMITTEES ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, SEPTEMBER 22, 1999 AT 4:30 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the Districts Administrative Once not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the once of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion andror action, if will be done in compliance with Section 54954.2(b)as an emergency Hem or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING A. Approve draft minutes of the August 25, 1999 Combined Steering/Ad Hoc Committees meeting. r -2- September 22, 1999 Agenda F (5) REPORT OF AD HOC COMMITTEE CHAIR (6) REPORT OF THE DIRECTOR OF ENGINEERING (7) AD HOC COMMITTEE DISCUSSION ITEMS (Items A-B) A. District Response public comments on Draft Program EIR • Level of Treatment • Use of the 78-inch Outfall • Marine Environment and Public Health Impacts • Treatment Facilities Impacts B. Certification of Final Program EIR Findings Mitigation and Monitoring Program Statement of Overriding Consideration END OF AD HOC COMMITTEE MEETING (8) APPROVE MINUTES OF SPECIAL STEERING COMMITTEE MEETING Approve draft minutes of the August 19, 1999 Special Steering Committee meeting. (9) REPORT OF THE STEERING COMMITTEE CHAIR (10) REPORT OF GENERAL MANAGER A. Update on Huntington Beach Closure (Bob Ghirelli) B. Update on Water Bond and Related Issues (Blake Anderson) C. Update on Kern County Due Diligence (Bob Ghirelli) (11) REPORT OF GENERAL COUNSEL (12) DISCUSSION ITEMS (Items A—C) A. Approve the policy and procedure for allowing the Board of Directors the option of receiving their compensation and mileage reimbursement through ACH electronic deposit into their own bank accounts (Payroll direct deposit). (Gary Streed) B. Financial Consolidation of Revenue Areas 1, 2, 3, 5, 6, 7, 11, 13, and 14 and for a Single User Fee Rate Structure (Gary Streed and Don McIntyre) C. Review Agenda Items Scheduled to be Presented to Committees in October (Information item only) -3- September 22, 1999 Agenda (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (14) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (15) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (16) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, October 27, 1999. The next Board Meeting is scheduled for 7 p.m., Wednesday, October 27, 1999. (17) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6. as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session to consider. 1. Labor Negotiations with 501 and OCFA Units B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (18) ADJOURNMENT jt Kw MAV,�r^reseM CouartreAueseevenvtaa•cenwwmr wnrF um nau cups sr ooe Notice to Committee Members_ For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair Jan Debay (949)644-3004(Newport Beach City Hall) Secretary Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mail. jtappan(ftcsd.com STEERING COMMITTEE Meedng Date To Bd.of Dir. 9/3J99 AGENDA REPORT 1WryNugW 1WM Number Orange County Sanitation District d R FROM: Gary Streed, Director of Finance Originator: Michael D. White, Controller SUBJECT: Payroll Direct Deposit Option for Members of the Board of Directors GENERAL MANAGER'S RECOMMENDATION Approve the policy and procedure for allowing the Board of Directors the option of receiving their compensation and mileage reimbursement through ACH electronic deposit into their own bank accounts (payroll direct deposit). SUMMARY The approval of this policy will enable Directors to receive their compensation on a more timely basis, provide convenience in accessing funds, and eliminate many outstanding checks from the District's monthly bank reconciliation. PROJECT/CONTRACT COST SUMMARY N/A. BUDGETIMPACT ❑ This item has been budgeted. (Line hem: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION Currently, we provide payroll direct deposit option for all the employees of the District. Out of the 509 full and part time employees paid on September 8, 1999, 378 utilized direct deposit. This option provides benefits to both the District and employees. The District processes and mails fewer checks, fewer checks are lost and require replacement, and there are fewer outstanding checks when performing our monthly bank reconciliation. Employees benefit by having immediate access to funds and not having to plan trips to the bank. Some Directors have also asked about participating in direct deposit. If implemented, procedures and deadlines for the submission of the "Compensation and Mileage" and summary spreadsheet will remain unchanged. However, the Directors' pay will be C%MMP FW0.pa"-G,acbn.Mc" ate,., ezaoe Page 1 i combined with the employees' bi-weekly payroll in order to meet the pre-established time periods for processing ACH payments. If Payroll receives the "Compensation and , Mileage" form by the tenth of each month, then direct deposits will be completed prior to the next Board meeting. Checks will continue to be distributed at the Board meetings for those Directors choosing not to participate in direct deposit. If a Director's Compensation and Mileage sheet is received after the tenth of the month, it will be processed for inclusion in the next bi-weekly employee payroll. ALTERNATIVES Continue processing Director's compensation and mileage reimbursement by check only. CEQA FINDINGS ATTACHMENTS 1. Proposed Payroll Direct Deposit Option of the Board of Directors Policy and Procedure. 2. Direct Deposit Authorization Form to be completed by Directors. CMEMRpi Ne -D�dmdO R., eaove Page 2 Orange County e� Sanitation District Subject: Payroll DIRECT DEPOSIT OPTION FOR MEMBERS OF THE BOARD OF DIRECTORS 1.0 PURPOSE 1.1 The purpose of this policy Is to establish uniform guidelines and procedures for use in the administration of Direct Deposit of compensation and mileage reimbursement for the District's Board of Directors. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 The Board of Directors. 3.0 DEFINITIONS 4.0 POLICY 4.1 It is the policy of the District to allow each member of the Board of Directors the option of having their compensation and mileage reimbursement directly deposited to a financial institution. 5.0 PROCEDURE 5.1 The compensation for each Director will be made each month within one of the "biweekly" payrolls processed for District employees. 5.2 Procedures and deadlines for the submission to Payroll of the Compensation and Mileage sheets for Directors along with the summary spreadsheet will remain unchanged. If Payroll receives these items by the tenth of each month,then checkstdirect deposits will be made available or deposited by the next Board meeting later in the month. If a Director's Compensation and Mileage sheet is received after the tenth of the month, it could be processed for inclusion in the payroll run two weeks later. 5.3 Directors may submit requests for direct deposit,with appropriate documentation (Attachment A), along with their Compensation and Mileage sheets by four weeks prior to issue date for Directors'pay. Records for Directors choosing direct deposit will be tested on the next payroll run. Directors will begin being paid by direct deposit on the following month's payroll run that includes Directors' pay. 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS 6.0 RELATED DOCUMENTS Attachment A Attachment A Direct Deposit ;.; A u t h o r i z a t i o 1.1 1.1 /♦t yt yt ref Name Date /.1 1♦1 1.1 1.1 New Acct Checking New Acct Checking I.t Change Arnt Savings Change Arnt Savings I.t Delete Acct Delete Acct rat Financial Financial Institution Institution Account No. Account No. Transit No. Transit No. Net Check Y/N?_ Flat $ Net Check Y/N? Flat $ , t 1�1 Ykasa aftach a waided dmck finny the acmcmt to utsurr accuracy. Deposit slips no f occeptesy I.t r t I hereby authorin OCSD to initiote debit entries and/or adjustments to my Checking and or Savings account(s) r � Indicated above and the depository inso tion named above to debit the same to such account. This authority Is to remain in full farce and effective until OCSO Payroll department has received written notification from I.t in, of its termination in such manner as to afford OCSD and the depository a reasonable opportunity to act on It. 1.1 rat 1.1 rat 1.1 1♦f Employee Signature Date I.f 1•� r t For Payroll Purposes r�i rat PPE Entered By Address No. I./ rat 11 1.1 u- 2896 V/!•I G.h W.q�fAacewrr t5 B]/Ib r�rrorw orouor aAwr�a�ems... COLL000804r: 30i75700Btr 2896 1. Remember to write the word'void*on your check. 2. This is the bank's transit number. 3. This is your account number. STEERING COMMITTEE Meetlng Date To ad.of Dir. 09/22/99 AGENDA REPORT ��Nur r Item Number Orange County Sanitation District FROM: Gary G. Streed, Director of Finance SUBJECT: PROPOSAL FOR FINANCIAL CONSOLIDATION OF REVENUE AREAS 1, 2, 3, 5, 6, 7, 11, 13 AND 14, AND FOR A SINGLE USER FEE RATE STRUCTURE GENERAL MANAGER'S RECOMMENDATION The General Manager recommends adoption of a financial plan to consolidate bookkeeping and rate-setting practices for the District as follows: 1. Combine the assets and liabilities for the separate Revenue Areas into one Revenue Area. 2. Adopt one financial plan. 3. Adopt one user fee rate. 4. Continue to fund Revenue Area 14 by contract With the Irvine Ranch Water District. SUMMARY Because of the variance in rates and abilities to pay among the Revenue Areas, the recent consolidation of the individual Districts into one District, and a shift in our focus to a regional focus and mission, some Directors and staff have considered a basic change in the bookkeeping and rate-setting practices for the District. Basically, this change would combine the assets and liabilities for the separate Revenue Areas into one, two, or three Revenue Areas, and then adopt one financial plan, including one user fee rate. Revenue Area 14 would continue to be funded by contract with the Irvine Ranch Water District. There are certain advantages to a one District, one rate policy. • Bookkeeping and accounting are simplified • Auditing is simplified • Issuing long-term financing is simplified • Staffing and financing costs are reduced • Establishing sewer service fees is simplified • The annual sewer service fee would be decreased substantially for 203,620 EDUs in 1999-2000 (average decrease is $18.08). There are also disadvantages and special situations that must be taken into consideration. H\vp.tllNM]tObemIFPHR1FaM1BW4uVNRP,opwetlRaleSVuc tle[ Revieetl. WM8 Page 1 r • The annual sewer service fee would be increased for 651,000 EDUs in 1999-2000 (average increase is $2.57). • Revenue Area 13 receives none of the property taxes paid by users. • Revenue Area 14 is funded by the IRWD and receives no property tax or user fees directly from property owners. • Revenue Areas 13 and 14 have very little debt and have paid "cash"for most of their share of facilities. • Each of the Revenue Areas has different levels of cash reserves and net assets. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION See attached Staff Report. ALTERNATIVES Some Directors have agreed that the annual sewer service user fee in RA 1 is higher than may be appropriate, but are not yet willing to consolidate the fees. A potential alternative is for the other RA's to compensate RA 1 for the assessed value and property tax lost to regional governmental tax-exempt properties. In order for the average assessed value per EDU in RA 1 to equal the average, $3.563,463,200 would need to be added to the RA 1 assessed value. At the equivalent tax rate in RA 1, that additional value would generate $983,337. Using the assessed value per capita method, the additional property taxes would be $1,861,197. If RA 1 had additional revenues of this amount, the SFR annual user fee could be reduced from $110.04to $84.70. CEQA FINDINGS N/A H\Wp dlatnp l OkUMa1FAHRkrah5 WugWRP,op 5s RMOSImo d= R-—-d saris Page 2 i ATTACHMENTS 1. Staff Report 2. Summary Cash Flow Projection 3. One District-One Rate Cash Flow Projection 4. Chart—Annual SFR Rates Projection H;1 P.EleVN1'11�WMRIFeN9 MARPWce -S'rvc R..W Page 3 r August 25, 1999 STAFF REPORT Proposed Rate Structure In 1947 a blue-ribbon panel recommended the creation of individual Sanitation Districts to serve all of Orange County. In 1954 County Sanitation Districts of Orange County Nos. 1, 2, 3, 5, 6, 7 and 11 joined together to own and operate treatment and disposal facilities. Between 1954 and 1979 these Districts established annual budgets and property tax rates in order to provide necessary sewage collection treatment and disposal services. The individual property tax rates were a function of both financial need and property assessed valuation. The passage of Proposition 13 in 1978 changed the funding process. No longer were the Districts able to establish property tax rates sufficient to meet their needs. In fact, the Districts had no control over property tax rates. Additionally, assessed values were reduced for many parcels and future assessed value growth was limited. In 1979, in an effort to develop a permanent tax allocation method to implement Proposition 13, the State Legislature adopted Assembly Bill 8. Basically, AB 8 allocates the total 1% basic levy" collected within the County, adjusted first for redevelopment agencies, to each of the taxing agencies in the same ratios as those agencies received property taxes in 1979-80. Since both the ratios and the 1% rate are fixed, the only property tax variable is assessed value. Because the various Sanitation Districts had a pay-as-you-go philosophy and differing capital and operating funding needs in the late 1970's, they had differing property tax rates. The result of all of this is differing "effective tax rates" in each of the current Revenue Areas as follows: RIA 1998-99 AV Effective Tax Rate Tax Allocation 1 $ 6,513.664,662 .00027595 $1,797,414 2 35,082,620,856 .00028162 9,879,842 3 33,838,165,681 .00031991 10,825,321 5 10,871,149,227 .00026484 2,879,152 6 5,934,887,167 .00022281 1,322,326 7 16,034.002,091 .00019568 3,137,591 11 9,021.892,230 .00024819 2,239,175 13 2,796,831,476 NIA WA- 14 14,495.514,969 NIA NIA OCSD • P.O.Box 8127 • Fountain Valley,CA 92728-8127 • (714) 962-2411 Proposed Rate Structure Page 2 v August 25, 1999 "Supplemental" User Fees In 1979 the Board of Directors adopted a Revenue Program. Such a program was a requirement of the Federal Clean Water Act and of the Districts' participation in the Clean Water Grant program. The Revenue Program provided that property taxes would continue to be the basic revenue source for the Districts. All industrial users and large commercial users would pay an additional charge based upon their actual quantity and strength of sewage discharged to our system. Finally, as property tax and other revenues became insufficient to fund the costs of operating, maintaining, rehabilitating and constructing necessary sewerage facilities, a "supplemental" user fee was authorized for all users. The need for these supplemental user fees did not arise in each of the Districts at the same time or in the same magnitude. The following schedule indicates the initiation date and rate, the current rate, and the projected rate in ten years. The amounts shown are the annual rates for a single-family residence; different rates are charged for multi- family and for non-residential users. District or Projected Revenue Implementation Initial 1999-2000 2008-09 SFR Zone Date SFR Rate SFR Rate Rate 1 1984 $26.40 $110.04 $250.00 2 1990 55.00 76.00 102.00 3 1989 30.36 76.00 94.00 5 1982 26.40 87.50 87.50 6 1983 26.40 80.00 86.00 7 1991 40.00 66.00 129.00 11 1988 26.40 90.00 170.00 13 1985 70.00 100.60 100.00 14 N/A NIA I NIA N/A Because of the variance in rates and abilities to pay among the Revenue Areas, the recent consolidation of the individual Districts into one District, and a shift in our focus to a regional focus and mission, some Directors and staff have considered a basic change in the bookkeeping and rate-setting practices for the District. Basically, this change would combine the assets and liabilities for the separate Revenue Areas into one, two, or three Revenue Areas, and then adopt one financial plan, including one user fee rate. Revenue Area 14 would continue to be funded by contract with the Irvine Ranch Water District. There are certain advantages to a one District, one rate policy. • Bookkeeping and accounting are simplified • Auditing is simplified Proposed Rate Structure Page 3 ✓ August 25, 1999 • Issuing long-term financing is simplified • Staffing and financing costs are reduced • Establishing sewer service fees is simplified • The annual sewer service fee would be decreased substantially for 203,620 EDUs in 1999-2000 (average decrease is $18.08). There are also disadvantages and special situations that must be taken into consideration. • The annual sewer service fee would be increased for 651,000 EDUs in 1999-2000 (average increase is $2.57). • Revenue Area 13 receives none of the property taxes paid by users. • Revenue Area 14 is funded by the IRWD and receives no property tax or user fees directly from property owners. • Revenue Areas 13 and 14 have very little debt and have paid "cash" for most of their share of facilities. • Each of the Revenue Areas has different levels of cash reserves and net assets. Issues Outstanding Debt All of the Revenue Areas have issued some certificates of participation (COPs) to pay for collection and treatment facilities. The annual principal and interest payments are made from property taxes. User fees are used for some of the COP service in Revenue Area 1, and for all of it in Revenue Areas 13 and 14. The outstanding COPS in Revenue Areas 13 and 14 amount to $1,998,245. This debt could be sold to the District thereby taking it off the books of RA 13 and 14, along with an equal amount of cash, and putting it on the books of the District. In this manner the current debt service of the District would continue to be paid from property taxes. Since Revenue Areas 13 and 14 receive no property taxes and would have no outstanding COPS, they would not be participating. Future COPS would be issued by the District, and principal and interest payments would be made from future user fees. Cash Reserves and Net Assets While we all prefer to measure our economic or financial position by considering our cash and other assets, a more proper measure for the District would be net assets. In our case, net assets is the sum of our cash reserves and fixed assets, less the sum of accumulated depreciation, outstanding debt and other liabilities. The distribution of net assets is shown in the following table: Proposed Rate Structure Page 4 August 25, 1999 Per Per$1,000 R/A Net Assets Capita Per MG Per EDU Per Acre AV 1 $35,927,871 $ 159 $3,820 $ 494 $2,983 $ 5.52 2 263,057,403 426 9,544 984 3.874 7.50 3 265,754,909 371 10,039 945 4.068 7.85 5 65,881,509 1,264 19,207 2.361 5,600 6.06 6 43,303,875 403 12,089 993 4,414 7.30 7 97.507,794 614 10,817 953 4,362 6.08 11 62.853,871 532 11,434 1,232 6,205 6.97 13 21,64%4 158 20,238 2,573 947 .18 02583 N/A NIA 29,211 1.187 1 24.68 Property Taxes We have previously discussed the differing shares of the property tax basic levy allocated to the individual Revenue Areas. One additional consideration is the total amount of the 1% basic levy. This tax levy is a result of Proposition 13, which limited the total basic property tax within the State to 1% of the assessed value. The base year assessed value was established as the value in 1975, thus removing four years of increased value from the tax roll. The District's service area includes a wide variety of property development, use, and value. There are very high value properties and very low value properties. There are properties with the 1975 value and there are properties developing and selling today. There are even properties with no assessed value. Whatever the assessed value, the District receives an average of 2.7% of the 1% basic levy. That is $27 a year for an assessed value of$100,000. Revenue Area 1 has the majority of the parcels with no assessed valuation, and which pay no property taxes. This is because the County seat and several State and Federal facilities are located in that area. It also has a concentration of some of the older homes and businesses in the County. The average assessed value in RA 1 is less than half of the average value per capita in RA 2-13, and only 64% of the average value per EDU. Clearly RA 1 receives a disproportionately low share of the property tax, while providing a disproportionately large share of regional services such as courts, jails and county administration for our service area. Alternative Proposal Some Directors have agreed that the annual sewer service user fee in RA 1 is higher than may be appropriate, but are not yet willing to consolidate the fees. A potential altemative is for the other RA's to compensate RA 1 for the assessed value and property tax lost to regional governmental tax-exempt properties. Proposed Rate Structure Page 5 y August 25, 1999 In order for the average assessed value per EDU in RA 1 to equal the average, $3,563,463,200 would need to be added to the RA 1 assessed value. At the equivalent tax rate in RA 1, that additional value would generate $983,337. Using the assessed value per capita method, the additional property taxes would be $1,861,197. If RA 1 had additional revenues of this amount, the SFR annual user fee could be reduced from $110.04 to $84.70 as shown in the following table. 1999-2000 Prop Tax Revised RA EDU SFR Rate Reim/ SFR RATE 1 72,700 $110.04 $ 25.64 $84.70 2 267,400 76.00 2.13 78.13 3 281,300 76.00 2.13 78.13 5 27,900 87.50 2.13 89.63 6 43.620 80.00 2.1T 82.13 7 102.300 65.00 2.13 68.13 11 51.000 90.00 2.13 92.13 13 8,400 100.00 2.13 102.13 14• 23,800 84.03 2.13 eve'RA 14 D and Rate are estimated from average daily flow and$2 million per year conbibu8on. Proposed Consolidated Report While the alternative may satisfy the financial equity considerations surrounding land use and regional general governmental facilities, it does not resolve the long-term regional sewerage service issues, nor does it bring the District's financial practices and policies into alignment with the streamlined governance provided by consolidation. This can only be accomplished through combining the financial records, plans, assets, liabilities, revenues and expenditures. The impact on the individual ratepayer is minimal if the Financial Plan is redeveloped to consider the District as a single entity. The following table shows the changes needed in the annual SFR service fee in order to develop a regional Financial Plan: 1999-2000 Proposed Consolidated 2008-09 RA EDU SFR Rate Change Rate Cons. Rate 1 72.700 $110.04 $ 33.04 $77.00 $115.00 2 267,400 76.00 1.00 77.00 115.00 3 281,300 76.00 1.00 77.00 115.00 5 27,900 87.50 10.50 77.00 115.00 6 43,620 80.00 3.00 77.00 115.00 7 102,300 66.00 11.00 77.00 115.00 11 51,000 90.00 13.00 77.00 115.00 13 8,400 100.00 23.00 77.00 115.00 14` 1 23,500 1 84.03 (7.03) 1 77.001 115.00 'RA 14 EDU and Rate are estimated from average daily flow and$2 million per year contribution. Proposed Rate Structure Page 6 August 25, 1999 Attachments Several documents are attached that will help the reader to make comparisons and to see the "big picture." A copy of the Summary Cash Flow Projection from the 1999-2000 Budget shows the ending cash and reserves for all of the Revenue Areas for each year to 2008-09, line 16, and the weighted average SFR user fee, line 17. This schedule has been revised as if all of the Revenue Areas had been combined and titled, One District-One Rate Cash Flow Projection. The pertinent balances and rates are on the same lines. This schedule eliminates any intra-District payments such as loans, and the annual joint works equity purchase and sale. A chart showing the annual SFR rates projected in the budget for each year to 2008-09 is also included. Plotted across these columns are two line graphs. The first, the red line, is the weighted average of the currently projected rates. The second, the green line represents the proposed single rate for the entire District, except Revenue Area 14 whose share will continue to be paid by the Irvine Ranch Water District. GGS:Ic H:% pAt Mnt21�neTAHRtFahA9\Sept%Propos RateSt=.dm Attachments 9I1871999 1:M PM Orange County Sardaaion Distdct Summary Cash Flow Projections Proposed Preliminary Peliminary Preliminary Preliminary Preliminary Preliminary Preliminary Preliminary PreRmin9ry 10 Year Rd Desai un 1999-00 2000_01 2 D0 1-02 J 03_04 W45 05=00 OW 0,�0 084)9 Total Revenues: 1 General User Fees BB,eg5,M0 71,848.000 75,515.000 79.105.000 82.987,000 87.046.000 91,1]6.00D 95,219,000 99.461,000 103,826.000 854,238,000 2 Panelled User Fees (I.M.OD0 8,362,00D 6,%3,OM 6.867,000 B,B%,000 7.026.000 7.202,000 7,MZM 7,566,DD0 7,71gi,000 69,564,000 3 Property Texas J2,861,000 3],518,OOD 34,187.000 M.872,000 35,51111.= %,280.000 37,007.000 37,748,000 38.503,000 39.273,000 ]59,818,000 4 New COP Issues 157.".= - 1%.000.000 - 173,000,000 - 140.000,000 - 102,000,000 - 760.000.000 5 Interest Revenues 26.778,00g 26.472.000 27.144,OOe 25,670,00D 25,051,000 211,425,000 27,9a8,000 20314,000 29,043.000 28,574,000 274,4n.WD 6 Connection Fees 5,187,000 5,301.000 5.415,M0 5,529.000 5.843,000 5,757,000 5,871,000 5,984000 81099.000 6.213,000 57,000,000 7 Other Rexanues 81,331,000 3.289,000 8.292,000 4,797,OO1) 4,3e1,000 4.M0 1100 3,8011,000 3,813,000 3,817,000 3.11 119,571,004) 8 Revenues 377,458,000 148,790.000 343,078,000 1%,fifi0,000 333,416,000 1%,839,000 31Z973.0D0 179,481.000 21116,489,000 189,4%,000 2,494,620.000 Ra9uironusru. 9 Open B Mtee Em 53,3%.SW 54.779,000 55,8%,MO %,B38.000 56.M.000 59.116.000 (10,210.0e0 61,JM,0M 62.411,000 63,517,000 685,516,500 10 Capital Outlays,IrrJ GYJRS 92,400,e0D 150,678,00) 1%,718,000 141I.M0.000 105.253,00D 72.682,000 62.653.000 75,866,000 78.755,000 60939,000 1,027.3M,M0 11 COP and GO Semen 41,691),000 48,867,000 57,160.ODD 65,961,000 73,992,000 81,967,000 BB.386,000 94.70.01J 99.631,000 10M,3115,000 756.MD.M 12 Glher Reauiaments 21,1220M 5.122,000 SAM.00D 1.122000 1,122.000 1,122.000 1,122,000 11M.000 1,122.000 1.122A0D 31I.M.000 13 Re0u9ememe 208,560,500 289,448,000 277,8511.000 272,%1,000 238.]g3,000 214,%7,000 212,Y3,000 2]3,0%,00g 241,9,49,000 249.9g .M 2,408.880,50D 14 Revanue.-Reaguimmenls 168,869,500 (110.856.000) U.M.000 (115,721,000) 95,024,000 (a4D46,000) loo.sei'm (S3,51M,000) 44.W.000 (80505,000) 80739,500 Accumuli led Funds: 15 Beginning WYear 378,400,000 547,289,500 036.633,500 %1,8%,500 3%,132,%D 481,158,500 4JJ,108,500 533,6911 480,104,5D0 524.644,500 378,40D.000 16 Ender Veer M7.2119,500 435,633,500 6411,853,500 386,132.500 481,158,500) 433.106.%D 533.698,500 460.104,500 54.844,500 464,139,500 464,139.500 Sasser$amee User Fees'. 17 Avg SFR Annual User Fee $79.66 S0379 $8778 391.64 89583 SIDI g S104.55 8108.88 3113.38 $117.96 18 Pemenlage Change 1,40% 5,18% 43M 4.40% 4.57% 4.54%, a.m% 4.14% 4.11% 4.05% 19 EOuiveleel Use0ing Units 854.620 857.470 W.320 863.170 866.020 068870 871.720 014.11M 077.420 850,670 20 SFR Connection Fee 71.820 $1,860 $1,900 $LMO S1,9110 $2.020 $2,060 82.100 $2.140 58.180 COP Coraaae Ration 21 Senior Lien,Min 1.25 6.99 320 2.91 2.54 2 M 2.24 2.19 2.15 2.12 2.09 22 Junier lien,Min 100 3.55 160 1,45 1.26 1.15 1.10 1.07 1.06 103 1.02 23 Sr A0d0ipnal Bonds,135 6.99 3.20 2,91 2.54 234 2.24 2.19 2.15 2.12 209 24 Jr Additional Bonds.1.00 630 2.21 1.90 151 130 1,20 1.14 1.10 1.07 104 G.lexceldla\firr 2I MFY 1999 OARevenue Area 9900 Budget xls Budget All Dist Cash Flo 9/16/1999 1:50 PM Orange County Sanitation District One District One Rate Cash Flow Projections Proposes Preliminary Preliminary Preliminary Preliminary Preliminary Preliminary Preliminary Preliminary Preliminary tOYear RM Og$crietion IM-00 2000-01 2001-02 02-03 0344 04-05 05_06 06-07 07_08 00-09 Total Revenues: 1 General User Fees 65,805,740 68,597,600 72.266.880 75,958,960 79.673.840 83.845.955 88,043,720 92,704,420 96.616.200 101.2D1,o50 824,644,395 2 Permitted User Fees 6,208,000 6,362,000 6.623,00 6.687.000 8,655.000 7.028,000 7,202,000 7,382O0D 7.566.= 7,755,000 69,564,000 3 Property Taxes 32,861,000 33,518,000 34,187.W() 34.872,000 35.569,000 36,250.000 37,007,000 37,748,000 38.SW.000 31I.V3,000 369,818,000 4 New COP issues 157.00goo0 - 18.00.000 - 173,00D,000 - 1,10,000,000 - 1D2.000,000 - 760.000,00D 5 Interest Revenues 26,712.000 28,294,000 26,880,000 25,257,000 24.431,000 25,561O0D 26,8I6,000 27.974.000 27,461,000 2g729,000 268,144,000 6 Connection Fees 5.187,000 5,301.0110 5,415,900 5,529,000 5,643,000 5,757,OOo 5,871,000 5,905,000 8,099,000 6,213,000 57,000,000 7 Olean Revenues(Ind IRM) 61,331,000 Ua9,000 4,292,000 4,797,000 4,301,000 4,305,000 3,809,000 3.813.000 3,817,000 3,817.000 95,571.00D 8 Revenues 355.102740 143.381,600 337,563,8110 153.100,98D 329,472,840 182,7)4,955 308,]A,]20 175,fi0.420 ZB1,882.200 185.018,OS0 2,432741.365 Reeuiremenis: 9 Open&Mke Exp 53.356,500 54,])9,000 55,656,000 56,936.000 56.025,000 59,1161000 60.210,000 SIX8,000 62.411.000 83,517.000 585,516,500 to Cspilal Outlays.Ind GMS 92,QO,000 150,678,000 15971$.OW 146.340.000 105.253.000 72,08$000 62,663,000 75.866,000 78,785,= 80,939.00D 1,027,304,000 11 COP am GO Senate 41.690.000 48,667,000 57.160.00(1 65.981.000 73,992.000 81,987,000 86,386,000 94.759.000 98,631.M 104,385OW 756,840,000 12 Other ReOuiremenls 1.122,000 1.122.000 1,122,000 1,122.000 1.122,000 1,1221000 1,122,000 1,122,Doo 1,122,000 1,14000 11,220,000 13 Recuirements 188,558,500 255,446,040 27.856,000 272,381.000 238.392.000 214.887,000 212,383.000 233.055.000 241,949,000 249,963,010 2,380,880,500 14 Revenues-Recuiremenls 186,534,240 (112.084.400) 63.707.880 (119,280.040) 91,060,540 (52.112,W) 98.394720 (57,448,580) 40,013,20D (84,944,950) 51,86D.565 Aavmuialerl Funds: 15 Bennn'urgof Ysar 378,400,000 544,93g240 432,549,840 490,557,720 377,277.680 46a,350,520 416,246.475 512,641,195 466,192.615 495,205,815 378,400,000 16 EMot Year 544,934,240 432,849,840 498,557720 377,277,680 460,358,620 416.24 .475 512,041,195 456,192,615 495,205,815 430.M.866 430,260,865 Sewer Semro User Fees: 17 Avg SFR Annual U.Fee $77.00 $8D.00 $0400 $88.00 $92.00 $96.50 $101.00 $106.00 $110.00 $115.00 18 Pencentage Cherge (2.01%) 3.90% 5.0094 4.76% 4,55% 4.89% 4.66% 4,95% 377% 4.55% 19 Eevivalma Dwelling Ursa 854,620 857,470 860,320 863.170 866.020 886.870 671,720 874,570 877.420 880.270 20 SFR Connection Fee $1,02D $1.880 $1.900 $11940 $1.980 $2,020 $2,060 $2,100 $2.140 $2,180 COP Covareae Rados 21 Senior Lien,Min 1.26 5.98 2.99 273 2.44 224 2,14 2.09 2.07 203 2.01 22 Junior Lie.Min 1.00 3.04 1.50 1.36 1.21 1.10 1.05 1.D3 1.01 sail) 093 23 Sr AddWonel Bonds.1.25 5.98 2.99 2.73 2.44 2,24 2.14 2.D9 2.07 203 2.01 24 Jr Addilbnel BOW5.1.00 5.16 2.00 L71 1.41 1,20 1,10 1.05 1.D2 0.95 096 G:lexcel.dlaVn@ 10TY 1999-001Revenue Area 99-00 Budgel.xls One Diet,one rate STEERING COMMITTEE Meaingoate To Bd.&Dir. 9f22M AGENDA REPORT 'IL�"' 1en N n°e Orange County Sanitation District FROM: Donald F. McIntyre, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: October Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in October. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in October. OMTS Committee: 1. Tour- Primary Effluent Filtration Project at Plant No. 2 2. Plant 2 Earthquake Damage Contingency Plans 3. District Assessment and Reinvention Team (DART) Update 4. Startup of Air Quality Information Management System (AQIMS) 5. Overview of Operational Research 6. Action Central Generation Overhead 7. Action Donation of Laboratory Equipment to UCI PDC Committee: 1. Approve Budget Amendment for Job No. J-35, Area Classification Studies Implementation Plan, Plants 1 and 2 2. Approve Addendum No. 1 to the Professional Services Agreement with 7 for Job No. J-33-1, Standby Power and Reliability Improvements 3. Approve Professional Services Agreement for SP19980029, Main Entrance Traffic Configuration Study 4. Approve Plans and Specs and Award Construction Contract for Contract No. 11-17-3, Goldenwest Street Trunk Sewer Replacement and Contract No. 11-20, Heil Avenue Interceptor 5. Ratify Change Order No. 2 and Approve Closeout Agreement and Notice of Completion for Contract No. 6-12, Fairview Relief Sewer 6. Recommend approval of Delegation of Authority Resolution FAHR Committee: 1. Agency-wide Communications Survey — Information Item 2. Receive and file Quarterly Report of General Manager Approved Purchases 3. Update on Labor Negotiations 4. Consider Recommended Changes to Human Resources Policies and Procedures 5. Consider Salary Equity Adjustments PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA It H' .Em\gffoo* MNG MMMMMEk1r ttgWLW d Aft fore Wr-ar Ctt N,,,,,._ armse Page 2 6 ORANGE COUNTY SANITATION DISTRICT phone: 17141952-2411 mania,address: 2Q Box 8127 Fauntein Valley.CA 92729-9127 NOTICE OF COMBINED MEETING street address: 19944 Ellis Avenue Faancem Valley.CA STEERING COMMITTEE AND AD HOC COMMITTEE RE 92708J018 STRATEGIC PLAN Member ORANGE COUNTY SANITATION DISTRICT A....Is. • Cities WEDNESDAY, SEPTEMBER 22, 1999 —4:30 P.M. lNOTEI Anaheim ere. Suen. Park cypress DISTRICT'S ADMINISTRATIVE OFFICE Ruincal v°ay Flullerron 10844 ELLIS AVENUE u careen Brace Huntingmn Beech FOUNTAIN VALLEY, CALIFORNIA 92708 ruins to Habra A Palma Los ach Nawpart rc Beach Orange A regular meeting of the Steering Committee of the Board of Directors of Placentia Santa Ana Orange County Sanitation District, will be held at the above location, date Said Beach and time. Stalin rust. ulla Pan: YoWirb. Lind. Please bring the EIR package mailed to you under separate cover to the County of Orange meeting. Sanitary Districts Caste Masi Midway City Water Districts Irvine Ranch 7o Protect the Public Health and Me Environment through Excellence in Weatawater Systems' STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, September 22, 1999 Wednesday, October 27, 1999 Wednesday, November 17', 1999 Wednesday, December 15•, 1999 Wednesday, January 26, 2000 Wednesday, February 23, 2000 Wednesday, March 22, 2000 Wednesday, April 26, 2000 Wednesday, May 24, 2000 Wednesday, June 28, 2000 Wednesday, July 26, 2000 Wednesday, August 23, 2000 "Tentatively rescheduled from regular fourth Wednesday. COMBINED MEETING OF AD HOC AND STEERING COMMITTEES (1) Roll Call: Meeting Date: September 22, 1999 Meeting Time: 4,30 p.m. Meeting Adjourned: Steerina Committee Members Jan Debay, Chair of the Board ............................ John J. Collins, Past Joint Chairman .................... Peer A. Swan, Vice Chair................................... — Norm Eckenrode, Chair, PDC Committee .............. Pat McGuigan, Chair, OMITS Committee ............... - Tom Saltarelli, Chair, FAHR Committee ................ Jim Silva, Supervisor......................................... Ad Hoe Committee Members Jan Debay, Chair of the Board ............................ John J. Collins, Past Joint Chairman .................... PeerA. Swan, Vice Chair................................... Norm Eckenrode, Chair, PDC Committee .............. Pat McGuigan, Chair, OMTS Committee ............... Tom Saltarelli, Chair, FAHR Committee ................ Jim Silva, Supervisor ......................................... _ Peter Green, Director, Huntington Beach.................. Others Thomas L. Woodruff, General Counsel .................... - DonHughes............................................................. Kris Lindstrom, Consultant....................................... Leslie Moulton, Consultant....................................... TomDawes, Consultant........................................... Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson, Asst. General Manager.............. Bob Ghirelli, Director of Technical Services.............. Mike Peterrnan, Director of Human Resources......... Michelle Tuchman, Director of Communications.......— David Ludwin, Director of Engineering...................... Jim Herberg, Engineering Supervisor....................... Angie Anderson, Principal Engineering Associate....._ Jean Tappan, Secretary..........:................................ _ c: Lynda Heller DRAFT MINUTES OF SPECIAL STEERING COMMITTEE MEETING Thursday, August 19, 1999 A meeting of the Steering Committee of the Orange County Sanitation District was held on Thursday, August 19, 1999 at 3:30 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: OTHERS PRESENT: Jan Debay, Chair of the Board Thomas L. Woodruff, General Counsel Pat McGuigan, Chairman, OMTS Committee Norm Eckenrode, Chairman, PDC Committee Tom Saltarelli, Chairman, FAHR Committee STAFF PRESENT: (via teleconferencing) Don McIntyre, General Manager John Collins, Past Chairman of the Board Blake Anderson, Asst. General Manager Jean Tappan, Committee Secretary Directors Absent: Peer Swan, Vice Chair Jim Silva, County Supervisor (2) CLOSED SESSION The Committee convened at 4:02 p.m. in Closed Session, pursuant to Government Code Section 54956.9, to discuss two issues as follows: 1. Confer with General Counsel re Orange County Bankruptcy litigation—County of Orange v. Merrill Lynch, at al. (Government Code Section 54956.9). 2. Confer with General Counsel re Orange County Employees Retirement System (OCERS) litigation v. County of Orange, Orange County Superior Court Case No. 791315 (Government Code Section 54956.9) Confidential Minutes of the Closed Session held by the Committee have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of action taken will be publicly reported at the time that the approved action becomes final re Action Item No. 2(1). No action was taken re Agenda Item No. 2(2). At 4:50 p.m., the Committee reconvened in regular session. (3) ADJOURNMENT The Chair declared the meeting adjourned at 4:50 p.m. Submitted b Tappan t ering Committee Secretary DRAFT MINUTES OF STEERING AND AD HOC COMMITTEES COMBINED MEETING Wednesday, August 25, 1999 at 5 p.m. A meeting of the combined Steering/Ad Hoe Committees of the Orange County Sanitation District was held on Wednesday, August 25, 1999 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Jan Debay, Chair of the Board Tom Nixon, Woodruff, Spradlin &Smart Peer Swan, Vice Chair Mike Moore, OCSD Employee Pat McGuigan, Chair, OMITS Committee Layne Baroldi, OCSD Employee Norm Eckenrode, Chair, PDC Committee Jeff Bauer, Paine Webber John Collins, Past Chairman of the Board Don Hughes, Director Silva's Office Jim Silva, County Supervisor Ryal Wheeler, OCSD Employee Kris Lindstrom, Environmental Consultant Directors Absent: Joseph Grindslraff, SAWPA Tom Saltarelli, Chair, FAHR Committee STAFF PRESENT: AD HOC COMMITTEE MEMBERS: Don McIntyre, General Manager Directors Present: Mike Petennan, Director of Human Resources John Collins, Committee Chair David Ludwin, Director of Engineering Jan Debay, Chair of the Board Bob Ghirelli, Director of Technical Services Peer Swan, Vice Chair Gary Streed, Director of Finance Pat McGuigan, Chair, OMITS Committee Michelle Tuchman, Director of Communications Norm Eckenrode, Chair, PDC Committee Jim Herberg, Planning Manager Jean Tappan, Committee Secretary Directors Absent: Tom Saltarelli, Chair, FAHR Committee Peter Green, Director (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the July 21, 1999 Combined Steering and Ad Hoc Committees meeting were approved as drafted. Director Swan abstained. OCSD • P.O.Box 6127 . Fountain Valley,CA 9272MI27 • (714) 962-2411 0 Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 2 Augusl25, 1999 (5) REPORT OF THE COMMITTEE CHAIR Chair Jan Debay congratulated Director Swan on his election to the MWD Board, which is effective September 13, 1999. (6) REPORT OF THE GENERAL MANAGER A. Update on Huntington State Beach Closure. General Manager Don McIntyre reported that the publicity about the beach closure and our efforts has been accurate because of Director of Communication Michelle Tuchman's efforts. So far the articles have been better than expected. Mr. McIntyre announced that television coverage is expected at tonight's Board meeting. About $350,000 has been expended to date on the investigation. Staff will be requesting emergency funding from the Board for modifications to the Coast Trunk sewer-line siphon. Director of Technical Services Bob Ghirelli described the background of the beach closure and ongoing and planned activities in the effort to identify the source. The beach is now dosed from the Santa Ana River to Golden West Street. Representatives from the City of Huntington Beach staff, Slate Parks, Orange County Health Care Agency, Regional Water Quality Control Board and OCSD staff are meeting daily. A list of action items has been developed. The City of Huntington Beach is taking a more active role and looking more closely at their facilities. A new State law that went into effect on July 1 establishes lower limits for various contaminates along the coast. This may result in more frequent and longer closures than would have been imposed prior to July 1. B. SAWPA and the State Water Bond Issue. Joseph Grindstaff, Executive Director of the Santa Ana Watershed Protection Agency (SAWPA) made a presentation on the SAWPA Plan and how it relates to the State Water Bond Issue and what changes are being considered for the Agency. The Santa Ana River watershed is the largest watershed and the largest water supply in southern California. Therefore, impacts on the watershed affect everyone in the basin. The goal of the SAWPA Plan is to have three year supply of water stored in the basin. Mr. Grindstaff described the projects necessary to reach that goal. Chair Debay mentioned as a 'heads up' that the resolution of support for the GWR System Project was presented at the last Newport Beach City Council meeting and there were several dissenters who tied it to growth enhancement. Another issue is how SAWPA should manage the broader responsibilities of the agency. One suggestion has been having a Board representative from the County's Board of Supervisors of each of the three counties in the Santa Ana basin. Copies of the overviews were requested by Chair Debay. Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 3 August 25, 1999 (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff did not make a report. (8) STEERING COMMITTEE DISCUSSION ITEMS (Items A-C) A. Financial Consolidation of Revenue Areas 1, 2, 3, 5, 6, 7, 11, 13 and 14 and for a Single User Fee Rate Structure. This item was moved to the September Steering Committee meeting. B. City of Brea Request for Contribution for Sewer Line Construction to Serve Bexley Neighborhood Annexation. Gary Streed discussed the letter request from the City of Brea. The County and City will be putting in funds and the homeowners will form an assessment district. The request is for the Sanitation District to providing additional funding and to waive connection fees because these homeowners have been paying user fees through their property taxes. This would decrease the homeowners' costs from $600 to $300 per year. Staff was asked to prepare a report outlining the options available before a policy decision is made. There are other areas in the County that are in this same situation and in the past the District has not helped to fund those connections, either through discounted or waived connection fees. There is some concern that this could be construed as gifts of public funds. This will be presented to the Steering Committee before forwarding to the FAHR Committee. Director Silva will check with County staff to find out how the County will be funding this program with the City of Brea. C. The list of agenda items scheduled to be reviewed by the Working Committees in September were reviewed. (9) REPORT OF THE AD HOC COMMITTEE CHAIR Chair John Collins did not make a report. (10) COMBINED STEERING AND AD HOC COMMITTEES DISCUSSION ITEM A. The Public Comment Period for the Draft EIR on the Strategic Plan ended on August 16. There were 23 responses. A synopsis of the comments was prepared by staff and presented to the Committee members. The Southeast Huntington Beach Homeowners Assn. has requested that the comment period be extended so that they could address the issues impacting their neighborhood in more detail, specifically odor control and noise. Staff prepared a response sheet to the homeowners that addresses their concerns, and the Ad Hoc Committee members agreed that an extension was not necessary. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS- IF ANY There were no other business, communications or supplemental agenda items. Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 4 August25, 1999 (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, September 22, 1999 at 5 p.m. This will be a combined meeting with the Ad Hoc Committee to review the draft Final EIR that is scheduled to be considered at the October 27, 1999 regular Board Meeting. (14) CLOSED SESSION The Committee convened at 6:15 p.m. in Closed Session to discuss three items, as follows: 1) General Manager's Performance Evaluation for 1996-1999, (Government Code Section 54957); 2) Claim of Crow Winthrop Development Ltd. Partnership (Government Code Section 54956.9(b)(3)(C); and 3)Consider initiating litigation conceming regulation of biosolids (Government Code Section 54956.9(c). Minutes of the Closed Session are on file with the Board Secretary. The minutes of a future Board Meeting will report on the actions when they are approved. At 6:57 p.m., the Committee reconvened in regular session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:57 p.m. Submitted by: rf Tappan t ering Committee Secretary wwero•vnrFrow couwmFewuwamoesscc sc.w u;,w,w ax AGENDA REGULAR COMBINED MEETING OF THE STEERING AND AD HOC COMMITTEES ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, SEPTEMBER 22, 1999 AT 4:30 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the Districrs Administrative Dice not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public Inspection in the once of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING A. Approve draft minutes of the August 25, 1999 Combined Steering/Ad Hoc Committees meeting. -2- September 22, 1999 Agenda (5) REPORT OF AD HOC COMMITTEE CHAIR (6) REPORT OF THE DIRECTOR OF ENGINEERING (7) AD HOC COMMITTEE DISCUSSION ITEMS (Items A-B) A. District Response public comments on Draft Program EIR • Level of Treatment • Use of the 78-inch Outfall • Marine Environment and Public Health Impacts Treatment Facilities Impacts B. Certification of Final Program EIR • Findings • Mitigation and Monitoring Program • Statement of Overriding Consideration END OF AD HOC COMMITTEE MEETING (8) APPROVE MINUTES OF SPECIAL STEERING COMMITTEE MEETING Approve draft minutes of the August 19, 1999 Special Steering Committee meeting. (9) REPORT OF THE STEERING COMMITTEE CHAIR (10) REPORT OF GENERAL MANAGER A. Update on Huntington Beach Closure (Bob Ghirelli) B. Update on Water Bond and Related Issues (Blake Anderson) C. Update on Kem County Due Diligence (Bob Ghirelli) (11) REPORT OF GENERAL COUNSEL (12) DISCUSSION ITEMS (Items A—C) A. Approve the policy and procedure for allowing the Board of Directors the option of receiving their compensation and mileage reimbursement through ACH electronic deposit into their own bank accounts (Payroll direct deposit). (Gary Streed) B. Financial Consolidation of Revenue Areas 1, 2, 3, 5, 6, 7, 11, 13, and 14 and for a Single User Fee Rate Structure (Gary Streed and Don McIntyre) C. Review Agenda Items Scheduled to be Presented to Committees in October (Information item only) -3- September 22, 1999 Agenda (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (14) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (15) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (16) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, October 27, 1999. The next Board Meeting is scheduled for 7 p.m., Wednesday, October 27, 1999. (17) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session to consider. 1. Labor Negotiations with 501 and OCFA Units B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (18) ADJOURNMENT jt H:1"DTAMGENDAmE M COMMTEeVi5EPA1N]aii AGENDA Wml KMCE AND RML GLL SNEET.COc Notice to Committee Members: For any questions on the agenda or to place items an the agenda, Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair. Jan Debay (949)644-3004(Newport Beach City Hell) Secretary: Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mail: If apDaf1fO70CSd.COm t STEERING COMMITTEE erwss Meeting Date I To ed.of Dir. AGENDA REPORT /3Number Item Number Orange County Sanitation District R FROM: Gary Streed, Director of Finance Originator: Michael D. White, Controller SUBJECT: Payroll Direct Deposit Option for Members of the Board of Directors GENERAL MANAGER'S RECOMMENDATION Approve the policy and procedure for allowing the Board of Directors the option of receiving their compensation and mileage reimbursement through ACH electronic deposit into their own bank accounts (payroll direct deposit). SUMMARY The approval of this policy will enable Directors to receive their compensation on a more timely basis, provide convenience in accessing funds, and eliminate many outstanding checks from the District's monthly bank reconciliation. PROJECT/CONTRACT COST SUMMARY N/A. BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION Currently, we provide payroll direct deposit option for all the employees of the District. Out of the 509 full and part time employees paid on September 8, 1999, 378 utilized direct deposit. This option provides benefits to both the District and employees. The District processes and mails fewer checks, fewer checks are lost and require replacement, and there are fewer outstanding checks when performing our monthly bank reconciliation. Employees benefit by having immediate access to funds and not having to plan trips to the bank. Some Directors have also asked about participating in direct deposit. If implemented, procedures and deadlines for the submission of the "Compensation and Mileage" and summary spreadsheet will remain unchanged. However, the Directors' pay will be CAMMmWst o.."m D. a«as R...a, ermreo Page 1 combined with the employees' bi-weekly payroll in order to meet the pre-established time periods for processing ACH payments. If Payroll receives the "Compensation and Mileage" form by the tenth of each month, then direct deposits will be completed prior to the next Board meeting. Checks will continue to be distributed at the Board meetings for those Directors choosing not to participate in direct deposit. If a Director's Compensation and Mileage sheet is received after the tenth of the month, it will be processed for inclusion in the next bi-weekly employee payroll. ALTERNATIVES Continue processing Director's compensation and mileage reimbursement by check only. CEGA FINDINGS ATTACHMENTS 1. Proposed Payroll Direct Deposit Option of the Board of Directors Policy and Procedure. 2. Direct Deposit Authorization Form to be completed by Directors. L 11EAWf%M dpCNAMvahr.m ae..a vxim Page 2 i Orange County Sanitation District Subject: Payroll DIRECT DEPOSIT OPTION FOR MEMBERS OF THE BOARD OF DIRECTORS 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the administration of Direct Deposit of compensation and mileage reimbursement for the District's Board of Directors. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 The Board of Directors. 3.0 DEFINITIONS 4.0 POLICY 4.1 It is the policy of the District to allow each member of the Board of Directors the option of having their compensation and mileage reimbursement directly deposited to a financial institution. 5.0 PROCEDURE 5.1 The compensation for each Director will be made each month within one of the "biweekly"payrolls processed for District employees. 5.2 Procedures and deadlines for the submission to Payroll of the Compensation and Mileage sheets for Directors along with the summary spreadsheet will remain unchanged. If Payroll receives these items by the tenth of each month,then checks/direct deposits will be made available or deposited by the next Board meeting later in the month. If a Director's Compensation and Mileage sheet is received after the tenth of the month,it could be processed for inclusion in the payroll run two weeks later. 5.3 Directors may submit requests for direct deposit,with appropriate documentation (Attachment A), along with their Compensation and Mileage sheets by four weeks prior to issue date for Directors'pay. Records for Directors choosing direct deposit will be tested on the next payroll run. Directors will begin being paid by direct deposit on the following month's payroll run that includes Directors' pay, P 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS Attachment A AVII, r♦� r 1 Attachment A Direct Deposit :; Authorization ; r♦� r♦1 r♦� r♦1 r♦� r♦1 r♦� r♦1 r♦/ r♦1 Name Date r♦� r♦1 r♦� r♦1 ♦� New Acct Checking New Acct Checking ♦� r�l Change Amt Savings Change Amt Savings 1.� ♦� Delete Acct Delete Acet r♦1 r� 1♦� Financial Financial 1♦/ �.� Institution Institution ♦� Account No. Account No. 1.1 r♦/ Transit No. Transit No. 1♦1 �.� Net Check Y/N? Flat $ Net Check Y/N?_ Flat $ ♦� �♦� 'i'7riUdli :%I:..iMt[dtla.�r'J�;k�FY,n�2:CP.f+�t`GtS.1�, ,ie,�+F♦,..R,. 1♦t 1♦/ I hereby authorize OCSD to initiate debit entries and/or adjustments to my Checking and or Savings accaunt(s) /♦1 1♦/ indicated above and the depository iwitution named above to debit the some to such accaunnt. This authority 1♦1 1 / is to remain in full force and effective until OCSD Payroll deportment has received written notification from 1♦/ 1./ me of its termination In such manner as to afford OCSD and the depository a reasonable opportunity to act on it. 1♦1 11 1.1 1♦1 r♦i Employee Signature Date r�l 1 / 1♦i r♦1 For Payroll Purposes ♦� ♦1 .1 1.� PPE Entered By Address Na. r♦1 r♦� r♦1 r♦� r♦1 r♦� r♦1 r♦� 1♦1 r♦/ r♦1 I♦/ i♦1 r���PP�P� PPP P�PPPPP� P� PPPPPP�P� PPPP�♦i ��//�� 288S //�� VI�Y�GM r4n gY vnt Aeeeanrr ifeLMO rar.orxe oaoea or (�C� not LARS 8' M Eeellttyneh �. W1:06400080161: 30i7570084r 2896 1. Remember to write the word'void'on your check. 2. This is the bank's transit number. 3. This is your account number. STEERING COMMITTEE MeeOng Date I To ad.of Dir. ti 09,22,99 AGENDA REPORT 1 Item Nu r Item Number Orange County Sanitation District FROM: Gary G. Streed, Director of Finance SUBJECT: PROPOSAL FOR FINANCIAL CONSOLIDATION OF REVENUE AREAS 1, 2, 3, 5, 6, 7, 11, 13 AND 14, AND FOR A SINGLE USER FEE RATE STRUCTURE GENERAL MANAGER'S RECOMMENDATION The General Manager recommends adoption of a financial plan to consolidate bookkeeping and rate-setting practices for the District as follows: 1. Combine the assets and liabilities for the separate Revenue Areas into one Revenue Area. 2. Adopt one financial plan. 3. Adopt one user fee rate. 4. Continue to fund Revenue Area 14 by contract with the Irvine Ranch Water District. SUMMARY Because of the variance in rates and abilities to pay among the Revenue Areas, the recent consolidation of the individual Districts into one District, and a shift in our focus to a regional focus and mission, some Directors and staff have considered a basic change in the bookkeeping and rate-setting practices for the District. Basically, this change would combine the assets and liabilities for the separate Revenue Areas into one, two, or three Revenue Areas, and then adopt one financial plan, including one user fee rate. Revenue Area 14 would continue to be funded by contract with the Irvine Ranch Water District. There are certain advantages to a one District, one rate policy. • Bookkeeping and accounting are simplified • Auditing is simplified • Issuing long-term financing is simplified • Staffing and financing costs are reduced • Establishing sewer service fees is simplified • The annual sewer service fee would be decreased substantially for 203,620 EDUs in 1999-2000 (average decrease is $18.08). There are also disadvantages and special situations that must be taken into consideration. H:N'dkVN]lgb TAHR�FehH ugaRPMWOORe,eSVuc dae R.m..d. Mwe Page 1 • The annual sewer service fee would be increased for 651,000 EDUs in 1999-2000 �+ (average increase is $2.57). • Revenue Area 13 receives none of the property taxes paid by users. • Revenue Area 14 is funded by the IRWD and receives no property tax or user fees directly from property owners. • Revenue Areas 13 and 14 have very little debt and have paid "cash" for most of their share of facilities. • Each of the Revenue Areas has different levels of cash reserves and net assets. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION See attached Staff Report. ALTERNATIVES Some Directors have agreed that the annual sewer service user fee in RA 1 is higher than may be appropriate, but are not yet willing to consolidate the fees. A potential alternative is for the other RA's to compensate RA 1 for the assessed value and property tax lost to regional governmental tax-exempt properties. In order for the average assessed value per EDU in RA 1 to equal the average, $3,563,463,200 would need to be added to the RA 1 assessed value. At the equivalent tax rate in RA 1, that additional value would generate $983,337. Using the assessed value per capita method, the additional property taxes would be $1,861,197. If RA 1 had additional revenues of this amount, the SFR annual user fee could be reduced from $110.04 to $84.70. CECA FINDINGS N/A H 1Wy aYnQfOk MFAHR\Fah YM RPMPSa RSt Stnc d= R- .a. arzo Page 2 ATTACHMENTS '4 1. Staff Report 2. Summary Cash Flow Projection 3. One District-One Rate Cash Flow Projection 4. Chart—Annual SFR Rates Projection H:I*,11.1i,npID111""IFPHRIFON89V RPMPGWCRwlnSimc dOc Rcvbee. m20AB Page 3 h August 25, 1999 STAFF REPORT Proposed Rate Structure In 1947 a blue-ribbon panel recommended the creation of individual Sanitation Districts to serve all of Orange County. In 1954 County Sanitation Districts of Orange County Nos. 1, 2, 3, 5, 6, 7 and 11 joined together to own and operate treatment and disposal facilities. Between 1954 and 1979 these Districts established annual budgets and property tax rates in order to provide necessary sewage collection treatment and disposal services. The individual property tax rates were a function of both financial need and property assessed valuation. The passage of Proposition 13 in 1978 changed the funding process. No longer were the Districts able to establish property tax rates sufficient to meet their needs. In fact, the Districts had no control over property tax rates. Additionally, assessed values were reduced for many parcels and future assessed value growth was limited. In 1979, in an effort to develop a permanent tax allocation method to implement Proposition 13, the State Legislature adopted Assembly Bill 8. Basically, AB 8 allocates the total "1% basic levy" collected within the County, adjusted first for redevelopment agencies, to each of the taxing agencies in the same ratios as those agencies received property taxes in 1979-80. Since both the ratios and the 1% rate are fixed, the only property tax variable is assessed value. Because the various Sanitation Districts had a pay-as-you-go philosophy and differing capital and operating funding needs in the late 1970's, they had differing property tax rates. The result of all of this is differing "effective tax rates' in each of the current Revenue Areas as follows: R/A 1998-99 AV Effective Tax Rate Tax Allocation 1 $ 6,513,664,662 .00027595 $1.797.414 2 35,082,620,856 .00028162 9.879.842 3 33,838,165,681 .00031991 10,826,321 5 10.871,149,227 .00026484 2.879.152 6 5,934,887,167 .00022281 1,322,326 7 16.034,002,091 .00019568 3,137,591 11 9,021,892.230 .00024819 2,239,175 13 2,796,831,476 N/A N/A 14 14,495,514,969 N/A N/A OCSD • P.O.Box 8127 Fountain Valley,CA 92728-8127 • (714) %2.2411 Proposed Rate Structure Page 2 August 25, 1999 + "Supplemental" User Fees In 1979 the Board of Directors adopted a Revenue Program. Such a program was a requirement of the Federal Clean Water Act and of the Districts' participation in the Clean Water Grant program. The Revenue Program provided that property taxes would continue to be the basic revenue source for the Districts. All industrial users and large commercial users would pay an additional charge based upon their actual quantity and strength of sewage discharged to our system. Finally, as property tax and other revenues became insufficient to fund the costs of operating, maintaining, rehabilitating and constructing necessary sewerage facilities, a "supplemental" user fee was authorized for all users. The need for these supplemental user fees did not arise in each of the Districts at the same time or in the same magnitude. The following schedule indicates the initiation date and rate, the current rate, and the projected rate in ten years. The amounts shown are the annual rates for a single-family residence; different rates are charged for multi- family and for non-residential users. District or Projected Revenue Implementation Initial 1999-2000 2008-09 SFR Zone Date SFR Rate SFR Rate Rate 1 1984 $26.40 $110.04 $250.00 2 1990 55.00 76.00 102.00 3 1989 30.36 76.00 94.00 5 1982 26.40 87.50 87.50 6 1983 26.40 80.00 86.00 7 1991 40.00 66.00 129.00 11 1988 26.40 90.00 170.00 13 1985 70.00 100.00 100.00 14 NIA NIA I NIA 11 NIA Because of the variance in rates and abilities to pay among the Revenue Areas, the recent consolidation of the individual Districts into one District, and a shift in our focus to a regional focus and mission, some Directors and staff have considered a basic change in the bookkeeping and rate-setting practices for the District. Basically, this change would combine the assets and liabilities for the separate Revenue Areas into one, two, or three Revenue Areas, and then adopt one financial plan, including one user fee rate. Revenue Area 14 would continue to be funded by contract with the Irvine Ranch Water District. There are certain advantages to a one District, one rate policy. • Bookkeeping and accounting are simplified • Auditing is simplified Proposed Rate Structure Page 3 August 25, 1999 • Issuing long-term financing is simplified • Staffing and financing costs are reduced • Establishing sewer service fees is simplified • The annual sewer service fee would be decreased substantially for 203,620 EDUs in 1999-2000 (average decrease is $18.08). There are also disadvantages and special situations that must be taken into consideration. • The annual sewer service fee would be increased for 651,000 EDUs in 1999-2000 (average increase is $2.57). • Revenue Area 13 receives none of the property taxes paid by users. • Revenue Area 14 is funded by the IRWD and receives no property tax or user fees directly from property owners. • Revenue Areas 13 and 14 have very little debt and have paid "cash"for most of their share of facilities. • Each of the Revenue Areas has different levels of cash reserves and net assets. Issues Outstanding Debt All of the Revenue Areas have issued some certificates of participation (COPs) to pay for collection and treatment facilities. The annual principal and interest payments are made from property taxes. User fees are used for some of the COP service in Revenue Area 1, and for all of it in Revenue Areas 13 and 14. The outstanding COPS in Revenue Areas 13 and 14 amount to $1,998,245. This debt could be sold to the District thereby taking it off the books of RA 13 and 14, along with an equal amount of cash, and putting it on the books of the District. In this manner the current debt service of the District would continue to be paid from property taxes. Since Revenue Areas 13 and 14 receive no property taxes and would have no outstanding COPs, they would not be participating. Future COPS would be issued by the District, and principal and interest payments would be made from future user fees. Cash Reserves and Net Assets While we all prefer to measure our economic or financial position by considering our cash and other assets, a more proper measure for the District would be net assets. In our case, net assets is the sum of our cash reserves and fixed assets, less the sum of accumulated depreciation, outstanding debt and other liabilities. The distribution of net assets is shown in the following table: Proposed Rate Structure Page 4 August 25, 1999 - Per Per$1,000 R/A Net Assets Capita Per MG Per EDU Per Acre AV 1 $35,927,871 $ 159 $3,820 $ 494 $2,983 $ 5.52 2 263,057,403 426 9,544 984 3,874 7.50 3 265,754,909 371 10,039 945 4,068 7.85 5 65,881,509 1,264 19,207 2,361 5,600 6.06 6 43,303,875 403 12,089 993 4,414 7.30 7 97,507,794 614 10,817 953 4,362 6.08 11 62,853,871 532 11,434 1,232 6,205 6.97 13 21,614,474 758 20,238 2,573 947 .18 14 69,025,873 N!A 29,211 NIA 1,187 24.68 Property Taxes We have previously discussed the differing shares of the property tax basic levy allocated to the individual Revenue Areas. One additional consideration is the total amount of the 1% basic levy. This tax levy is a result of Proposition 13, which limited the total basic property tax within the State to 1% of the assessed value. The base year assessed value was established as the value in 1975, thus removing four years of increased value from the tax roll. The District's service area includes a wide variety of property development, use, and value. There are very high value properties and very low value properties. There are properties with the 1975 value and there are properties developing and selling today. There are even properties with no assessed value. Whatever the assessed value, the District receives an average of 2.7% of the 1% basic levy. That is $27 a year for an assessed value of$100,000. Revenue Area 1 has the majority of the parcels with no assessed valuation, and which pay no property taxes. This is because the County seat and several State and Federal facilities are located in that area. It also has a concentration of some of the older homes and businesses in the County. The average assessed value in RA 1 is less than half of the average value per capita in RA 2-13, and only 64% of the average value per EDU. Clearly RA 1 receives a disproportionately low share of the property tax, while providing a disproportionately large share of regional services such as courts, jails and county administration for our service area. Alternative Proposal Some Directors have agreed that the annual sewer service user fee in RA 1 is higher than may be appropriate, but are not yet willing to consolidate the fees. A potential alternative is for the other RA's to compensate RA 1 for the assessed value and property tax lost to regional governmental tax-exempt properties. Proposed Rate Structure Page 5 August 25, 1999 In order for the average assessed value per EDU in RA 1 to equal the average, $3,563,463,200 would need to be added to the RA 1 assessed value. At the equivalent tax rate in RA 1, that additional value would generate $983,337. Using the assessed value per capita method, the additional property taxes would be $1,861,197. If RA 1 had additional revenues of this amount, the SFR annual user fee could be reduced from $110.04 to $84.70 as shown in the following table. 1999-2000 Prop Tax Revised RA EDU SFR Rate Reimb/EDU SFR RATE 1 72,700 $110.04 $(25.64 $84.70 2 267,400 76.00 2.13 78.13 3 281,300 76.00 2.13 78.13 5 27.900 87.50 2.13 89.63 6 43.620 80.00 2.13 82.13 7 102,300 66.00 2.13 68.13 11 51,000 90.00 2.13 92.13 13 8,400 100.00 2.13 102.13 14' 0 800 54.03 2.13 86.16 'RA 14 EDU and Rate are estimated from average daily flow and 2 million per year contribution. Proposed Consolidated Report While the alternative may satisfy the financial equity considerations surrounding land use and regional general governmental facilities, it does not resolve the long-term regional sewerage service issues, nor does it bring the District's financial practices and policies into alignment with the streamlined governance provided by consolidation. This can only be accomplished through combining the financial records, plans, assets, liabilities, revenues and expenditures. The impact on the individual ratepayer is minimal if the Financial Plan is redeveloped to consider the District as a single entity. The following table shows the changes needed in the annual SFR service fee in order to develop a regional Financial Plan: 1999-2000 Proposed Consolidated 2008-09 RA EDU SFR Rate Change Rate Cons. Rate 1 72,700 $110.04 $(33.04) $77.00 $115.00 2 267.400 76.00 1.00 77.00 115.00 3 281.300 76.00 1.00 77.00 115.00 5 27,900 87.50 10.50) 77.00 115.00 6 43.620 80.00 (3.00) 77.00 115.00 7 102.300 66.00 11.00 77.00 115.00 11 51,000 90.00 13.00 77.00 115.00 13 8,400 100.00 23.00 77.00 115.00 14* 1 23,8001 84.03 7.03 77.001 115.00 'RA 14 EDU and Rate are estimated from average daily flow and 52 mflilm per year contribu8on. Proposed Rate Structure Page 6 August 25, 1999 Attachments Several documents are attached that will help the reader to make comparisons and to see the "big picture." A copy of the Summary Cash Flow Projection from the 1999-2000 Budget shows the ending cash and reserves for all of the Revenue Areas for each year to 2008-09, line 16, and the weighted average SFR user fee, line 17. This schedule has been revised as if all of the Revenue Areas had been combined and titled, One District-One Rate Cash Flow Projection. The pertinent balances and rates are on the same lines. This schedule eliminates any intra-District payments such as loans, and the annual joint works equity purchase and sale. A chart showing the annual SFR rates projected in the budget for each year to 2008-09 is also included. Plotted across these columns are two line graphs. The first, the red line, is the weighted average of the currently projected rates. The second, the green line represents the proposed single rate for the entire District, except Revenue Area 14 whose share will continue to be paid by the Irvine Ranch Water District. GGS:Ic H1wp.tlWftfi 10tcmneTAHRWahrgMeptt mposedRateStmadoc Attachments 911611999 1:54 PM Orange County Sanitation District Summery Casa Flow Projection. Proposed Prelimlrany Pre0minery Preliminary Preliminary Preliminary Preliminary Preliminary Preliminary Preliminary 10 Year Ref gggp_ tp Ion 1999-00 2900a1 M142 0243 93M g9_q,1- ` 0� 05,07 07-011 a" Total Revenues'. 1 General User Fees 68.095.000 71.548,000 75.515.000 79,105,000 82,987,000 87,046.000 91,138,000 95,219,000 99,461.m 103.11H.000 854.236,000 2 Permitted User Fees 6,206.000 6.362.000 5.523.00D 6,857,000 6,855.000 7,026,000 7,202,000 7.352,000 7,586,000 7,755,000 69.564,000 3 Property Taxes 32.851,000 33,518.000 34,157,000 34,872,000 35,569.000 36,250.000 37,007,000 37,748,000 38,503,000 39.273.000 359,818.000 4 New COP Issues 157,000,000 - 18S.M.a 0 - 173.000.000 - 140,000.OD0 - 102.000,000 - 760.000.000 5 Interest Revenues 26.778.000 28,472,000 27,144,000 25,670,000 25.041 28.425.000 27.948.000 29.314.000 29,043.000 20,574,000 274.429.000 6 Connection Fees 5.187.000 5,301,000 5,415,000 5,529,000 5.643.000 5,757,000 5.871.000 5,905.= SM9,000 6,213,000 57.000,000 7 Other Revenues 81.331.000 3,20 ,= 6,293,000 4.797,000 4.301,000 4,305.001) 3.509.000 3,813,000 3.617,000 3,817,000 119,571,000 8 Revenues 377,458,000 148.790.000 343,076,000 155,680,000 333,416.000 168,839.000 312.973.000 179,461,000 286.469,000 189,458,000 2.494.620,000 Requirements. 9 00,S Mi.E.p 53,356,500 54.779,000 55,898,000 56.938.000 50.026.= 59,118,000 W.210,000 81,308,000 62.411,000 63.517.000 555,518,500 10 Capital Outlays.led GMS 92,400,000 150,678.000 159.718,000 148.340.000 105,253,000 72,11,112,000 62,563,000 75,005.000 78,785,000 80.939.000 1.027,304,000 11 COP and GO Servka 41,69g000 48IM71M 57.160.000 65,981,000 73,982.000 81,987,000 85,385,000 94,75Q000 99,831,000 104,355,000 758,840,000 12 Other RequiremenU 21,122,000 5.122,000 5.1n,000 1,122,000 1,122,000 1,122.000 M22.000 1.122.000 1,122,000 1,122,000 99,220.000 13 Requirements 205565,500 259,446,0110 277,858,000 272,381.000 238.392,000 214,1187.000 212.383,000 233,055,000 241,949,000 249,983,000 2,49a,aeo.soo 14 Arennues,Requlremenls 168,889,500 (110,650,000) 65,220,000 (115,721.0001 95.024,00) (48.046,0001 100,590,000 (53,594,000) 44,540.000 (60,50 ,M) 85,739.500 Accumulated Funds: 15 84nning of Year 378.400.000 547,269,500 40 ,M.500 501,853,500 306.132,500 481.156.500 433.108,500 533,698.500 450,104500 524.644.500 378,400.000 16 Endof Year 547,289,500 438633.500 501.853.500 306.132.500 461,155,500 433,108,500 533,695,500 480,104,500 524,644,500 464,139,500 464,139.500 Sewer Serino,Us.Fees: 17 Avg SFR Annual User Fee $79.60 $8379 $87.78 $9164 $95,83 S1o0.18 6t04.55 Sim $11320 $117.95 16 Percentage Change 140% 5.16% 4.76% 4d0% 4.57% 4.54% 4.36% 4,14% 4,11% 4.05% 19 Equivalent Dwelling Units 854.620 057,470 teal a8],170 568.020 868,870 871,720 874,570 877,420 880,270 20 SFR Connection Fee $1,820 $1.860 51.900 $1940 51.980 $2,020 S2.o60 $2,100 $2,140 $2.180 COP Covens,Ratios 21 Senior Lien,Min 125 699 3.20 291 254 2.34 224 2.19 2.15 2,12 2.09 22 Ju es r Lkn.Min 100 3.55 1 Bo 1,45 1.26 1.15 1.10 1.07 1.as 103 1.02 23 Sr Mytional Bends.1.25 699 3.20 2.91 254 2.34 2.24 219 215 2.12 2.09 24 Jr Addilbral Benda,1W 6.20 2,21 1,90 1,61 1.30 1.20 1.14 1,10 107 1M G kexceldta\Gn@1 D%FY 1999 00\Revenue Area 99 00 Budget As Budget All Dist Cash Flo 9I18O999 1:50 PM Orange County Saturation District One Olstrlc4 One Rate Cash Flow Projections Proposed Prelimeaery Preliminary Preliminary Preliminary Preliminary Preliminary Preliminary Preliminary Preliminary 10Yerr Ref Description 19B9.1)) 200o61 2001-02 020243 03_04 1N-05 05_06 00-07 -08 08-09 TQ)gj Revenues: 1 General User Fees 65,805,740 68.597.800 722%,85D 75,958,980 79.673,840 83,645.955 88,043,720 9$70 .420 96.516.200 101.201,050 824,644.%5 2 Parodied!User Fars 6,206,000 6,382,000 6.523.000 6,687,000 6,855O o 7,028,000 7,202,000 7.382800 7,666,000 7,755,000 69,Se4,000 3 PrepeM Taxes 32,861,000 33,518,000 34,187,000 34,872,000 35,569,000 36,280,000 37,007,000 37,748,OW 38,503,000 39.273,000 359,818,000 4 New COP laves 157.000.000 - 188,000,000 - 173.000,000 - 140,000.000 - 102.000.000 - 760.000.000 5 Interest Revenues 26712,000 28,294,000 26,880,000 25,257,000 24,431,000 26,561,000 26,845,001) 27,974,OOD 27,461,000 26,729,000 2%,144,000 6 Crnnecllon Fees 5,187,000 5,301,000 5,415,000 6,529,000 5,043,000 5,757,000 5,871.m 5,985.000 6,099,000 6,213,000 57.001 7 Olhm Revenues(Ind IRYOO) 61,331,00D 1,289,000 4,292.00D 4,797,000 4,301,000 4,305.000 3,1109,000 3,813.000 3,817,00D 3.617,000 95,571,0011 6 Revenues 30.10 .740 143,361,600 %7,5%,8% 153,100,950 329,472,840 162,774,955 3aa,777720 175,1108,420 281,962,2W 185,018,0% 2.432.741.30 Re,uirements: 9 Open B Mice Exit 53,0%,MO 54.779.000 55,8%,000 Sg938,000 58,025.000 59,116.000 130.210,000 61,308,000 U,411,000 83,517,000 585,516,800 10 Capital Outlays,Ind GWRS 92,400.000 150,678,000 159,718,000 146340,000 105,253,000 72.862.00D 62.863,= 76.888.000 78.785,000 Bg939,00D 1,027,304,000 11 COP and GO Serhoe 41,690,000 48,867,000 57,180,000 65.Mi.m 73,992.000 51.987.000 68,308,00D 94,]59,000 99,631.000 f04,365,000 755,840,000 12 Cover RepuiremenU 1,122,000 1,122.000 1,122,000 1,122,000 1,122,000 1,122.000 1.122,000 1.1='m 1.122,000 1,122,000 11,220,000 13 RcquinnneMs 1%.5%,500 255.448,000 273,8%,000 272,381800 M11.392,000 214.11117,00D 212,383.00D 233.066.00 241,249,000 249,%3,000 2.380,%0,501) 14 R...s Pe0uimmmds 1%,534,240 (112,054,400) 63707,880 (119.2110,040) 91.0110.840 (52,112,045) %,394,720 (57,446%D) 40,013,200 (04.944,950) 51,8%,865 Accumulated!Funds: 15 Beginning of Year a 93242 3389,80 57572 468,358.520 416,246,475 512,641.185 455,192.615 49 378,400,000 g 29. 6 6 ] , A, 680 16 End of Yer 543 , 043 . 472. 38 ,27,86D468356520 416,240.415 512,841,195 455.192.615 495.205,815 430,260,885 430,260,%5 Sewer Source User Fees' 17 Avg SFR Annual Beer Fee $77.00 $8600 $84.00 $8800 $9200 8%.% 8101.00 $10600 6110.00 $115.00 18 Percentage Change (201%) 3.90% 5.00% 476% 4,%% 4.89% 4.8816 4.96% 3,77% 4.55% 19 EOuivalad Dwellinry Linda 854,620 857,470 860,320 %3,170 665,020 BB6.870 871,720 874,570 877,420 860,270 20 SFR Connection Fee $1,820 $1860 81.900 81,940 B1,9B0 82,020 820% 82,100 82,140 $2,180 COP Oovaraoe Ratios 21 Senior Lion,Min 1.25 5.98 299 2.73 2.44 2.24 2.14 2.09 2.07 2.03 2.01 22 Jualor Lean,Min 1.00 3.04 1.50 1.38 1.21 1.10 1.08 1.03 1.01 0.09 0.98 23 Sr Adt ifional Bonds,1.25 5 98 2 99 2.73 lee 2.24 2.14 2.09 2.07 2.03 2.01 24 h Pddtiwlal Bonds.1.00 5.16 2.00 1.71 1,41 1.20 1.10 1.05 102 0.90 0.96 G:\excal.dta\9n@l0kFY 1999-00\Revenue Area 99-00 Budget As One Dist.one rate STEERING COMMITTEE WgftngDM /27J93 To ad ap` AGENDA REPORT 'Mn"°�Soba I 10onN n°v Orange County Sanitation District FROM: Donald F. McIntyre, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: October Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in October. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in October. OMTS Committee: 1. Tour- Primary Effluent Filtration Project at Plant No. 2 2. Plant 2 Earthquake Damage Contingency Plans 3. District Assessment and Reinvention Team (DART) Update 4. Startup of Air Quality Information Management System (AQIMS) 5. Overview of Operational Research 6. Action Central Generation Overhead 7. Action Donation of Laboratory Equipment to UCI PDC Committee: 1. Approve Budget Amendment for Job No. J-35, Area Classification Studies Implementation Plan, Plants 1 and 2 2. Approve Addendum No. 1 to the Professional Services Agreement with ?for Job No. J-33-1, Standby Power and Reliability Improvements 3. Approve Professional Services Agreement for SP19980029, Main Entrance Traffic Configuration Study 4. Approve Plans and Specs and Award Construction Contract for Contract No. 11-17-3, Goldenwest Street Trunk Sewer Replacement and Contract No. 11-20, Heil Avenue Interceptor 5. Ratify Change Order No. 2 and Approve Closeout Agreement and Notice of Completion for Contract No. 6-12, Fairview Relief Sewer 6. Recommend approval of Delegation of Authority Resolution FAHR Committee: t. Agency-wide Communications Survey — Information Item 2. Receive and file Quarterly Report of General Manager Approved Purchases 3. Update on Labor Negotiations 4. Consider Recommended Changes to Human Resources Policies and Procedures 5. Consider Salary Equity Adjustments PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line Hem: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt H'Wgftependal CRW CCMMn1EEIBRSepB t WMe Iw CctoNaepu RM , � Page 2