HomeMy WebLinkAbout1999-07 FILED
IN THE OFFICE OF THE SECRETARY
DRAFT ONANGE COUNTY WNrrit IDN DISTRICT
AUG 25 1999
MINUTES OF STEERING AND
AD HOC COMMITTEES COMBINED MEETING-
Wednesday, July 21, 1999 at 5 p.m.
A meeting of the combined Steering/Ad Hoc Committees of the Orange County
Sanitation District was held on Wednesday, July 21, 1999 at 5 p.m., in the District's
Administrative Office.
(1) The roll was Called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Thomas L. Woodruff, General Counsel
Jan Debay, Chair of the Board Don Hughes
Pat McGuigan, Chair, OMTS Committee Russ Behrens
Norm Eckenrode, Chair, PDC Committee Sue Whittaker
John Collins, Past Chairman of the Board Steve Sheldon
Jim Silva, County Supervisor
Directors Absent: STAFF PRESENT:
Peer Swan, Vice Chair Don McIntyre, General Manager
Tom Sallarelli, Chair, FAHR Committee Blake Anderson, Asst. General Manager
Jean Tappan, Committee Secretary
AD HOC COMMITTEE MEMBERS: Mike Peterman, Director of Human Resources
Directors Present: David Ludwin, Director of Engineering
John Collins, Committee Chair Jim Herberg, Planning Supervisor
Jan Debay, Chair of the Board Bob Ghirelli, Director of Technical Services
Pat McGuigan, Chair, OMTS Committee
Norm Eckenrode, Chair, PDC Committee
Peter Green, Director
Directors Absent:
Peer Swan, Vice Chair
Tom Saltarelli, Chair, FAHR Committee
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
Russ Behrens, attorney representing Crow-Winthrop, addressed the Committee and suggested
that an ad hoc committee be appointed to consider undoing the 1990 agreement between
District 7 and Trammel Crow, relocating the Michelson Pump Station, and the Park Place project
OCSD • P.O.Box 8127 . Fountain Valley,CA 92728-8127 . (714) 982-2411
Minutes of the Combined Steering/Ad Hoc Committees
Meeting
Page 2
July 21, 1999
connection fee issues in an effort to avoid litigation. General Counsel Tom Woodruff said that
the Committee would discuss the issue in closed session, along with the written comments
previously submitted. Chair Debay said that the District would notify Mr. Behrens of the
Committee's decision.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the June 23, 1999 combined meeting of the Steering and Ad Hoc Committees
were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Chair Jan Debay did not make a report.
(6) REPORT OF THE GENERAL MANAGER
A. Bob Ghirelli provided an update on the progress of the Santa Ana River Watershed Group.
The three major tasks are securing funding, manure management and dairy washwater.
No specific funding has been identified at this time, though attempts are underway to
earmark funds from Washington. A strategy document has been released for comments
on manure management. This will be the basis for policy decisions on what to do with the
manure. A project team has been formed to look at the dairy washwater problem. The
regulatory climate is changing on this issue and the dairies recognize that something must
be done. There are 275 dairies in the watershed with 340,000 cows.
Mr. Ghirelli also provided an update on the beach closure between Newland and Magnolia.
It is still in effect. Four line breaks in a lateral from a restroom have been found and are
being repaired, but some high counts are still being found during monitoring. It has been
determined that the source is not the District. Staff continues to work with State Park, city
of Huntington Beach and OC Health Care Agency personnel to correct the problem.
Before the beach can be reopened the source must be identified and corrected and the
surfzone counts must return to normal and stay at normal for a couple of weeks.
B. Dave Ludwin described the status of the Engineering Department's Temporary Staffing
Program necessary to complete the CIP program scheduled in the next 4E years. Board
approval was received to hire temporary staff to assist during this period. Six contracts
have been awarded to firms that provide temporary technical employees. Interviews are
underway and hiring will begin shortly.
General Manager Don McIntyre indicated that at the Board meeting Dale Sparks will be honored
with a 30.year service award, and Chair Debay will present the AMSA Gold Award to Doug
Cook. He also mentioned that the District's booth won Best of Show at the Orange County Fair.
Minutes of the Combined Steering/Ad Hoc Committees
Meeting
Page 3
July 21, 1999
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff did not make a report.
(8) STEERING COMMITTEE DISCUSSION ITEM (Item A)
A. FY 1999-2000 Management Salary Increases. After a brief presentation by Don McIntyre,
the Steering Committee approved a 5% non base-building increase for management
employees.
(9) REPORT OF THE AD HOC COMMITTEE CHAIR
Chair John Collins did not make a report.
(10) COMBINED STEERING AND AD HOC COMMITTEES DISCUSSION ITEM
A. Jim Herberg reported that over 300 notices on the EIR were mailed. As of today, one
written response was received from Metrolink and two a-mails were received on the
proposed increase in solids discharge to the ocean. These will be included in the Final
EIR with responses as necessary.
(11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were no other business, communications or supplemental agenda items.
(12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(13) CONSIDERATION OF UPCOMING MEETINGS
The next Combined Steering/Ad Hoc Committee meeting is scheduled for August 25, 1999 at 5
P.M.
(14) CLOSED SESSION
The Committee convened at 5:44 p.m. in Closed Session, pursuant to Sections
54956.9(a)(2) and 54957, to discuss one item of significant exposure of litigation against
Minutes of the Combined Steering/Ad Hoc Committees
Meeting
Page 4
July 21, 1999
the District, and Minutes of the Closed Session are on file with the Board Secretary. The
minutes of a future Board Meeting will report on the actions when they are approved.
At 6:25 p.m., the Committee reconvened in regular session.
(15) ADJOURNMENT
The Chair declared the meeting adjourned at 6:30 p.m.
ubmilted by:
e n Tappan
St ering Committee Secretary
HLYp.EYWn'.dM151EERING COYY?1EflGVJWGVO'/314Y SCAiINNulm.Goc
STATE OF CALIFORNIA )
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice
and the Agenda for the Combined Steering Committee and Ad Hoc Committee re Strategic Plan
meeting held on Wednesday, July 21, 1999, was duly posted for public inspection in the main lobby
of the District's offices on Thursday, July 15, 1999.
IN WITNESS WHEREOF, I have hereunto set my
hand this 21st day of July, 1999.
Gvc"
Penny Kyle, Secret of Board of Directors of
Orange County Sa ' do istrict
r
Posted: July 25 , 1999, d , du p.m.
By:
Signature
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a ORANGE COUNTY SANITATION DISTRICT
BOARD SECRETARY (2)
Phone:
(7 14)952-2411
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PO. Box B12)
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927288127 NOTICE OF COMBINED MEETING
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10944 Ellis Avenue
Foantam Valley.cA STEERING COMMITTEE AND
92708-7018 AD HOC COMMITTEE RE STRATEGIC PLAN
Member ORANGE COUNTY SANITATION DISTRICT
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orange A regular meeting of the Steering Committee of the Board of Directors of
Pn.Are e
Gents Orange County Sanitation District, will be held at the above location, date
Goal Beach and time. The Ad Hoc Committee re Strategic Plan will meet with the
Stanton
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'To Protect the Public Health and the Environment through Excellence in e✓estewater Systems'
STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT TWELVE MONTHS
Wednesday, July 21', 1999
Wednesday, August 25, 1999
Wednesday, September 22, 1999
Wednesday, October 27, 1999
Wednesday, November 17`, 1999
Wednesday, December 15•, 1999
Wednesday, January 26, 2000
Wednesday, February 23, 2000
Wednesday, March 22, 2000
Wednesday, April 26, 2000
Wednesday, May 24, 2000
Wednesday, June 28, 2000
Wednesday, July 26, 2000
"Tentatively rescheduled from regular fourth Wednesday.
ROLL CALL
(1) Roll Call:
Meeting Date: July 21. 1999 Meeting Time: 5 p.m.
Meeting Adjourned:
Steering Committee Members
Jan Debay, Chairman...............................................
-
Peer A. Swan, Vice Chairman..................................
John J. Collins, Past Joint Chairman........................
North Eckenrode, Chair, PDC Committee.................
Pat McGuigan, Chair, OMTS Committee..................
Tom Sallarelli, Chair, FAHR Committee....................
Jim Silva, Supervisor................................................
Ad Hoc Committee Members
Jan Debay, Chairman...............................................
Peer A. Swan, Vice Chairman..................................
John J. Collins, Past Joint Chairmen........................
Norm Eckenrods, Chair, PDC Committee.................
Pat McGuigan, Chair, OMTS Committee.................. _
Tom Sallarelli, Chair, FAHR Committee...................
PeterGreen, Director...............................................
Others
Thomas L. Woodruff, General Counsel....................
Staff Present
Donald F. McIntyre, General Manager......................
Blake P. Anderson, Assistant General Manager.......
Bob Ghirelli, Director of Technical Services..............
David Ludwin, Director of Engineering......................
Jim Herberg, Planning Engineer...............................
Michelle Tuchman, Director of Communications......._
Jean Tappan. Secretary...........................................
c: Lynda Heller
AGENDA
COMBINED MEETING OF THE STEERING
AND AD HOC COMMITTEES
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, JULY 21, 1999 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Combined Steering and Ad Hoc Committees on specific
agenda items or matters of general interest should do so at this time. As determined by the
Chairman, speakers may be deferred until the specific item is taken for discussion and remarks
may be limited to five minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committees except as authorized by Section 54954.2(b).
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the June 23, 1999 Combined Steering and Ad Hoc Committees
meeting.
(5) REPORT OF STEERING COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
A. Update on SARWG Progress (Bob Ghirelli)
B. Status of Engineering Department Temporary Staffing Program
r
-3- July 21, 1999 Agenda
(7) REPORT OF GENERAL COUNSEL
(8) STEERING COMMITTEE DISCUSSION ITEM
A. FY 1999/2000 Management Salary Increases (Mike Peterrnan)
(9) REPORT OF THE AD HOC COMMITTEE CHAIR
(10) COMBINED STEERING AND AD HOC COMMITTEES DISCUSSION ITEM
A. Update on Comments Received to Dale on Strategic Plan EIR (Jim Herberg)
(11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
(12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
(14) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, August 25, 1999. It
will be a combined meeting with the Ad Hoc Committee to discuss comments received on the
Strategic Plan EIR.
Tentative Steering Committee Discussion Items are:
A. General Manager's Performance Evaluation
B. Rate Consolidation
(15) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of the
Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8. 54956.9. 54957 or 54957.6, as noted.
-4- July 21, 1999 Agenda
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential
litigation; (c) employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted dosed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Convene in closed session,
1. Confer with General Counsel re Claim of Crow Winthrop Development Limited
Partnership (Government Code Section 54956.9(b)(3)(C) if necessary
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in dosed session.
(16) ADJOURNMENT
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Notice to Committee Members::
To place dems on the agenda,Committee members should contact the Committee Chair or the Secretary
ten days in advance of the Committee meeting.
Committee Chair Jan Debay (949)644-3004(Newport Beach City Hall)
Secretary'. Jean Tappan (714)593-7101
(714)952-0356(Fax)
e-mail: 1lappan@ocsd.com
DRAFT
MINUTES OF STEERING AND
AD HOC COMMITTEES COMBINED MEETING
Wednesday, June 23, 1999 at 5 p.m.
A meeting of the combined Steering/Ad Hoc Committees of the Orange County
Sanitation District was held on Wednesday, June 23, 1999 at 5 p.m., in the District's
Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Thomas L. Woodruff, General Counsel
Jan Debay, Chair of the Board Don Hughes
Pal McGuigan, Chair, OMITS Committee Kris Lindstrom
Norm Eckenrode, Chair, PDC Committee Leslie Moulton
Tom Saltarelli, Chair, FAHR Committee Ryal Wheeler
John Collins, Past Chairman of the Board
Jim Silva, County Supervisor STAFF PRESENT:
Don McIntyre, General Manager
Directors Absent: Blake Anderson, Asst. General Manager
Peer Swan, Vice Chair Jean Tappan, Committee Secretary
Bob Ghirelli, Director of Technical Services
AD HOC COMMITTEE MEMBERS: Mike Petennan, Director of Human Resources
Directors Present: David Ludwin, Director of Engineering
John Collins, Committee Chair Gary Streed, Director of Finance
Jan Debay, Chair of the Board Jim Herberg, Planning Supervisor
Pat McGuigan, Chair, OMTS Committee Michelle Tuchman, Director of Communications
Norm Eckenrode, Chair, PDC Committee
Tom Saltarelli, Chair, FAHR Committee
Peter Green, Director
Directors Absent:
Peer Swan, Vice Chair
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary. Chair Jan Debay reported that Director Peer Swan was in
Washington, DC, seeking support for the OCWD/OCSD Groundwater Replenishment System
project.
OCSD . P.O.Box 8127 . F.ntam Vafley,CA 9272 127 . (714) 9e2-2411
Minutes of the Combined Steering/Ad Hoc Committees
Meeting
Page 2
June 23, 1999
(3) PUBLIC COMMENTS
There were no public comments.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the May 26, 1999 Steering Committee meeting were approved as drafted.
The minutes of the May 27, 1999 meeting of the Ad Hoc Committee re Strategic Plan were
approved as drafted.
(5) REPORT OF THE STEERING COMMITTEE CHAIR
Chair Debay did not make a report.
(6) REPORT OF THE GENERAL MANAGER
General Manager Don McIntyre reported that a dosed session would be required to discuss labor
negotiations.
He distributed a report on flow projections and the new connection fee calculations to provide
additional background information before the public hearing on July 21.
A. Update on CRWQCB Action re July 1998 Newport Beach Spill. The Regional Board today
issued Administrative Civil Liability Complaint No. 99-58 as a result of the spill in Newport
Beach in July 1998. A copy was provided to the Directors. Bob Ghirelli explained that our
concerns were addressed in the letter and the waiver, which if signed by August 6 would
eliminate the District's right to contest the decision. The complaint charges the District with
strict liability and levies a fine of$50,000. The Board would accept a payment of$10,000
and suspend $40,000 if a flow mitigation project, such as the one underway at the Newport
Dunes, was completed. This was the decision of the Executive Director and did not require
Regional Board consideration. Staff was directed to prepare a cover letter to accompany
the waiver and to continue to meet with the Executive Director in an effort to provide
additional protection against future claims. Staff will provide a status report to the Directors
at future meetings.
B. Status Report re Park Place—Michelson Pump Station. General Manager McIntyre
reported on a meeting held this week with CWDLP legal staff on the connection fee matter.
A fax was received prior to the meeting with additional demands. General Counsel wanted
to review the documents cited in the letter. He also discussed the permit history for the
parcel, which began when the Fluor Corporation originally developed it. The letter also
included a proposed Amendment No. 5 to the Tolling Agreement.
Staff was directed to develop a position paper and present it to the Steering Committee.
Minutes of the Combined Steering/Ad Hoc Committees
Meeting
Page 3
June 23, 1999
Blake Anderson reported on the $1.8 billion State Water Bond scheduled to be presented to voters
in March 2000. Previous water bond issues did not provide much funding for projects that would
benefit Orange County, and the Directors said that to make it worthy of support they would like to
see specific Orange County projects earmarked in the bond. Blake reported that the SAWPA
Executive Director is sponsoring the SAWPA plan, which would provide$430 million for projects
that would provide direct improvement to the water resources throughout Orange County.
Mr. McIntyre reported that the State budget contains$1.2 million of tax refund for Orange County
special districts. At this time, the amount to be returned to the District is not known.
The due diligence on Kem/King County property is taking longer than expected. A report will be
presented to the Committees and the Board in September, and the impacts of the revised biosolids
ordinance on operating the land as a biosolids disposal site will be included.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff did not make a report.
(8) STEERING COMMITTEE DISCUSSION ITEMS (Items A-C)
A. Organization Restructuring. Gary Streed explained the organizational chart that was
included in the Agenda Report was a slide that was presented to the FAHR Committee to
help visualize the text portion of the budget, but it was not presented to the other
committees. While the proposed changes are included in the budget, no decision will be
made to proceed with the changes until the Steering Committee reviews it. This issue will
be a regular report at future Steering Committee meetings.
B. Budget Issues Raised at the June 9. 1999 FAHR Committee Meeting. Gary Streed
explained the changes that will be made to the budget as a result of concerns and
questions raised at the last FAHR Committee meeting. He also reported that it is his goal
to have the 2000-01 budget ready for committee review in May next year.
C. Review Agenda Items scheduled to be presented to Committees in July. David Ludwin
indicated that the Purchasing Contracts and Delegation of Authority resolution will also be
presented to the PDC Committee at its July 1 meeting.
(9) REPORT OF THE AD HOC COMMITTEE CHAIR
Chair John Collins said that the Saturday workshop on the Strategic Plan was extremely helpful
and asked if it could be presented again for those Directors who were unable to attend, either one
on one with staff or with a make-up session.
Minutes of the Combined Steering/Ad Hoc Committees
Meeting
Page 4
June 23, 1999
(10) COMBINED STEERING AND AD HOC COMMITTEES DISCUSSION ITEM
A. Jim Herberg reported that the EIR will be released on June 29 and a public hearing
is scheduled for July 21. Because there already is a public hearing scheduled for 7
p.m. on the revised connection fee ordinance, staff is requesting that the EIR public
hearing be scheduled for 8 p.m. Staff recommended that the regular meeting start
at 6:30 to conduct routine business. Chair Debay will poll the Directors at the Board
meeting, and if approved, the adjourned meeting will start at 6:30 p.m. on
Wednesday, July 21, 1999.
Michelle Tuchman, Director of Communications, reported that because of
comments made at the PAC 2 meeting held last week and recent articles that
appeared in the newspapers, she provided the media with the press release on the
EIR earlier than scheduled.
(11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
It was moved, seconded and approved to add discussion of labor negotiations with 501 and OCEA
and litigation matters to dosed session.
(12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(13) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for July 21, 1999 at 5 p.m. The Ad Hoc
Committee re Strategic Plan will attend to discuss items of mutual interest.
(14) CLOSED SESSION
The Committee convened at 6:30 p.m. in Closed Session to discuss labor negotiations and
significant exposure of litigation against the District. Minutes of the Closed Session are on file with
the Board Secretary. The minutes of a future Board Meeting will report on the actions when they
are approved.
At 6:57 p.m., the Committee reconvened in regular session.
Minutes of the Combined Steering/Ad Hoc Committees
Meeting
Page 5
June 23, 1999
(15) ADJOURNMENT
The Chair declared the meeting adjourned at 6:58 p.m.
Submitted by:
9
Je appan
Stang Committee Secretary
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