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HomeMy WebLinkAbout1999-07 FILED IN THE OFFICE OF THE SECRETARY DRAFT ONANGE COUNTY WNrrit IDN DISTRICT AUG 25 1999 MINUTES OF STEERING AND AD HOC COMMITTEES COMBINED MEETING- Wednesday, July 21, 1999 at 5 p.m. A meeting of the combined Steering/Ad Hoc Committees of the Orange County Sanitation District was held on Wednesday, July 21, 1999 at 5 p.m., in the District's Administrative Office. (1) The roll was Called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Jan Debay, Chair of the Board Don Hughes Pat McGuigan, Chair, OMTS Committee Russ Behrens Norm Eckenrode, Chair, PDC Committee Sue Whittaker John Collins, Past Chairman of the Board Steve Sheldon Jim Silva, County Supervisor Directors Absent: STAFF PRESENT: Peer Swan, Vice Chair Don McIntyre, General Manager Tom Sallarelli, Chair, FAHR Committee Blake Anderson, Asst. General Manager Jean Tappan, Committee Secretary AD HOC COMMITTEE MEMBERS: Mike Peterman, Director of Human Resources Directors Present: David Ludwin, Director of Engineering John Collins, Committee Chair Jim Herberg, Planning Supervisor Jan Debay, Chair of the Board Bob Ghirelli, Director of Technical Services Pat McGuigan, Chair, OMTS Committee Norm Eckenrode, Chair, PDC Committee Peter Green, Director Directors Absent: Peer Swan, Vice Chair Tom Saltarelli, Chair, FAHR Committee (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS Russ Behrens, attorney representing Crow-Winthrop, addressed the Committee and suggested that an ad hoc committee be appointed to consider undoing the 1990 agreement between District 7 and Trammel Crow, relocating the Michelson Pump Station, and the Park Place project OCSD • P.O.Box 8127 . Fountain Valley,CA 92728-8127 . (714) 982-2411 Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 2 July 21, 1999 connection fee issues in an effort to avoid litigation. General Counsel Tom Woodruff said that the Committee would discuss the issue in closed session, along with the written comments previously submitted. Chair Debay said that the District would notify Mr. Behrens of the Committee's decision. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the June 23, 1999 combined meeting of the Steering and Ad Hoc Committees were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Chair Jan Debay did not make a report. (6) REPORT OF THE GENERAL MANAGER A. Bob Ghirelli provided an update on the progress of the Santa Ana River Watershed Group. The three major tasks are securing funding, manure management and dairy washwater. No specific funding has been identified at this time, though attempts are underway to earmark funds from Washington. A strategy document has been released for comments on manure management. This will be the basis for policy decisions on what to do with the manure. A project team has been formed to look at the dairy washwater problem. The regulatory climate is changing on this issue and the dairies recognize that something must be done. There are 275 dairies in the watershed with 340,000 cows. Mr. Ghirelli also provided an update on the beach closure between Newland and Magnolia. It is still in effect. Four line breaks in a lateral from a restroom have been found and are being repaired, but some high counts are still being found during monitoring. It has been determined that the source is not the District. Staff continues to work with State Park, city of Huntington Beach and OC Health Care Agency personnel to correct the problem. Before the beach can be reopened the source must be identified and corrected and the surfzone counts must return to normal and stay at normal for a couple of weeks. B. Dave Ludwin described the status of the Engineering Department's Temporary Staffing Program necessary to complete the CIP program scheduled in the next 4E years. Board approval was received to hire temporary staff to assist during this period. Six contracts have been awarded to firms that provide temporary technical employees. Interviews are underway and hiring will begin shortly. General Manager Don McIntyre indicated that at the Board meeting Dale Sparks will be honored with a 30.year service award, and Chair Debay will present the AMSA Gold Award to Doug Cook. He also mentioned that the District's booth won Best of Show at the Orange County Fair. Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 3 July 21, 1999 (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff did not make a report. (8) STEERING COMMITTEE DISCUSSION ITEM (Item A) A. FY 1999-2000 Management Salary Increases. After a brief presentation by Don McIntyre, the Steering Committee approved a 5% non base-building increase for management employees. (9) REPORT OF THE AD HOC COMMITTEE CHAIR Chair John Collins did not make a report. (10) COMBINED STEERING AND AD HOC COMMITTEES DISCUSSION ITEM A. Jim Herberg reported that over 300 notices on the EIR were mailed. As of today, one written response was received from Metrolink and two a-mails were received on the proposed increase in solids discharge to the ocean. These will be included in the Final EIR with responses as necessary. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were no other business, communications or supplemental agenda items. (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Combined Steering/Ad Hoc Committee meeting is scheduled for August 25, 1999 at 5 P.M. (14) CLOSED SESSION The Committee convened at 5:44 p.m. in Closed Session, pursuant to Sections 54956.9(a)(2) and 54957, to discuss one item of significant exposure of litigation against Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 4 July 21, 1999 the District, and Minutes of the Closed Session are on file with the Board Secretary. The minutes of a future Board Meeting will report on the actions when they are approved. At 6:25 p.m., the Committee reconvened in regular session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:30 p.m. ubmilted by: e n Tappan St ering Committee Secretary HLYp.EYWn'.dM151EERING COYY?1EflGVJWGVO'/314Y SCAiINNulm.Goc STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Combined Steering Committee and Ad Hoc Committee re Strategic Plan meeting held on Wednesday, July 21, 1999, was duly posted for public inspection in the main lobby of the District's offices on Thursday, July 15, 1999. IN WITNESS WHEREOF, I have hereunto set my hand this 21st day of July, 1999. Gvc" Penny Kyle, Secret of Board of Directors of Orange County Sa ' do istrict r Posted: July 25 , 1999, d , du p.m. By: Signature woaocymwsmmVn�aw�m a ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY (2) Phone: (7 14)952-2411 mailing addicts: PO. Box B12) Runaain Valleµ 0 927288127 NOTICE OF COMBINED MEETING street aadretn OF THE 10944 Ellis Avenue Foantam Valley.cA STEERING COMMITTEE AND 92708-7018 AD HOC COMMITTEE RE STRATEGIC PLAN Member ORANGE COUNTY SANITATION DISTRICT A....[.a • cities WEDNESDAY, July 21, 1999 - 5 P.M. Anaheim Brea Buena Park cypress DISTRICT'S ADMINISTRATIVE OFFICE F°°° Fulemon eaten 10844 ELLIS AVENUE Garden crave Hun6ngmn Beech FOUNTAIN VALLEY, CALIFORNIA 92708 Irvine La Habra L.Palma Los Alamitos Newport Beech orange A regular meeting of the Steering Committee of the Board of Directors of Pn.Are e Gents Orange County Sanitation District, will be held at the above location, date Goal Beach and time. The Ad Hoc Committee re Strategic Plan will meet with the Stanton Tenon Steering Committee to discuss issues of mutual interest. Illle Park Versa Linea County of gran.. genital, Districts costa Mesa Mitlwey city Water Districts Irvina Ranch 'To Protect the Public Health and the Environment through Excellence in e✓estewater Systems' STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, July 21', 1999 Wednesday, August 25, 1999 Wednesday, September 22, 1999 Wednesday, October 27, 1999 Wednesday, November 17`, 1999 Wednesday, December 15•, 1999 Wednesday, January 26, 2000 Wednesday, February 23, 2000 Wednesday, March 22, 2000 Wednesday, April 26, 2000 Wednesday, May 24, 2000 Wednesday, June 28, 2000 Wednesday, July 26, 2000 "Tentatively rescheduled from regular fourth Wednesday. ROLL CALL (1) Roll Call: Meeting Date: July 21. 1999 Meeting Time: 5 p.m. Meeting Adjourned: Steering Committee Members Jan Debay, Chairman............................................... - Peer A. Swan, Vice Chairman.................................. John J. Collins, Past Joint Chairman........................ North Eckenrode, Chair, PDC Committee................. Pat McGuigan, Chair, OMTS Committee.................. Tom Sallarelli, Chair, FAHR Committee.................... Jim Silva, Supervisor................................................ Ad Hoc Committee Members Jan Debay, Chairman............................................... Peer A. Swan, Vice Chairman.................................. John J. Collins, Past Joint Chairmen........................ Norm Eckenrods, Chair, PDC Committee................. Pat McGuigan, Chair, OMTS Committee.................. _ Tom Sallarelli, Chair, FAHR Committee................... PeterGreen, Director............................................... Others Thomas L. Woodruff, General Counsel.................... Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson, Assistant General Manager....... Bob Ghirelli, Director of Technical Services.............. David Ludwin, Director of Engineering...................... Jim Herberg, Planning Engineer............................... Michelle Tuchman, Director of Communications......._ Jean Tappan. Secretary........................................... c: Lynda Heller AGENDA COMBINED MEETING OF THE STEERING AND AD HOC COMMITTEES ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JULY 21, 1999 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Combined Steering and Ad Hoc Committees on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committees except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the June 23, 1999 Combined Steering and Ad Hoc Committees meeting. (5) REPORT OF STEERING COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Update on SARWG Progress (Bob Ghirelli) B. Status of Engineering Department Temporary Staffing Program r -3- July 21, 1999 Agenda (7) REPORT OF GENERAL COUNSEL (8) STEERING COMMITTEE DISCUSSION ITEM A. FY 1999/2000 Management Salary Increases (Mike Peterrnan) (9) REPORT OF THE AD HOC COMMITTEE CHAIR (10) COMBINED STEERING AND AD HOC COMMITTEES DISCUSSION ITEM A. Update on Comments Received to Dale on Strategic Plan EIR (Jim Herberg) (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (14) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, August 25, 1999. It will be a combined meeting with the Ad Hoc Committee to discuss comments received on the Strategic Plan EIR. Tentative Steering Committee Discussion Items are: A. General Manager's Performance Evaluation B. Rate Consolidation (15) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8. 54956.9. 54957 or 54957.6, as noted. -4- July 21, 1999 Agenda Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted dosed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, 1. Confer with General Counsel re Claim of Crow Winthrop Development Limited Partnership (Government Code Section 54956.9(b)(3)(C) if necessary B. Reconvene in regular session C. Consideration of action, if any, on matters considered in dosed session. (16) ADJOURNMENT 1t �ro w�u.,,a.w..oee wo.m..mu.reaoniw s AH Awm...m�oey...e mi on.n..ras Notice to Committee Members:: To place dems on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair Jan Debay (949)644-3004(Newport Beach City Hall) Secretary'. Jean Tappan (714)593-7101 (714)952-0356(Fax) e-mail: 1lappan@ocsd.com DRAFT MINUTES OF STEERING AND AD HOC COMMITTEES COMBINED MEETING Wednesday, June 23, 1999 at 5 p.m. A meeting of the combined Steering/Ad Hoc Committees of the Orange County Sanitation District was held on Wednesday, June 23, 1999 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Jan Debay, Chair of the Board Don Hughes Pal McGuigan, Chair, OMITS Committee Kris Lindstrom Norm Eckenrode, Chair, PDC Committee Leslie Moulton Tom Saltarelli, Chair, FAHR Committee Ryal Wheeler John Collins, Past Chairman of the Board Jim Silva, County Supervisor STAFF PRESENT: Don McIntyre, General Manager Directors Absent: Blake Anderson, Asst. General Manager Peer Swan, Vice Chair Jean Tappan, Committee Secretary Bob Ghirelli, Director of Technical Services AD HOC COMMITTEE MEMBERS: Mike Petennan, Director of Human Resources Directors Present: David Ludwin, Director of Engineering John Collins, Committee Chair Gary Streed, Director of Finance Jan Debay, Chair of the Board Jim Herberg, Planning Supervisor Pat McGuigan, Chair, OMTS Committee Michelle Tuchman, Director of Communications Norm Eckenrode, Chair, PDC Committee Tom Saltarelli, Chair, FAHR Committee Peter Green, Director Directors Absent: Peer Swan, Vice Chair (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. Chair Jan Debay reported that Director Peer Swan was in Washington, DC, seeking support for the OCWD/OCSD Groundwater Replenishment System project. OCSD . P.O.Box 8127 . F.ntam Vafley,CA 9272 127 . (714) 9e2-2411 Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 2 June 23, 1999 (3) PUBLIC COMMENTS There were no public comments. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the May 26, 1999 Steering Committee meeting were approved as drafted. The minutes of the May 27, 1999 meeting of the Ad Hoc Committee re Strategic Plan were approved as drafted. (5) REPORT OF THE STEERING COMMITTEE CHAIR Chair Debay did not make a report. (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre reported that a dosed session would be required to discuss labor negotiations. He distributed a report on flow projections and the new connection fee calculations to provide additional background information before the public hearing on July 21. A. Update on CRWQCB Action re July 1998 Newport Beach Spill. The Regional Board today issued Administrative Civil Liability Complaint No. 99-58 as a result of the spill in Newport Beach in July 1998. A copy was provided to the Directors. Bob Ghirelli explained that our concerns were addressed in the letter and the waiver, which if signed by August 6 would eliminate the District's right to contest the decision. The complaint charges the District with strict liability and levies a fine of$50,000. The Board would accept a payment of$10,000 and suspend $40,000 if a flow mitigation project, such as the one underway at the Newport Dunes, was completed. This was the decision of the Executive Director and did not require Regional Board consideration. Staff was directed to prepare a cover letter to accompany the waiver and to continue to meet with the Executive Director in an effort to provide additional protection against future claims. Staff will provide a status report to the Directors at future meetings. B. Status Report re Park Place—Michelson Pump Station. General Manager McIntyre reported on a meeting held this week with CWDLP legal staff on the connection fee matter. A fax was received prior to the meeting with additional demands. General Counsel wanted to review the documents cited in the letter. He also discussed the permit history for the parcel, which began when the Fluor Corporation originally developed it. The letter also included a proposed Amendment No. 5 to the Tolling Agreement. Staff was directed to develop a position paper and present it to the Steering Committee. Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 3 June 23, 1999 Blake Anderson reported on the $1.8 billion State Water Bond scheduled to be presented to voters in March 2000. Previous water bond issues did not provide much funding for projects that would benefit Orange County, and the Directors said that to make it worthy of support they would like to see specific Orange County projects earmarked in the bond. Blake reported that the SAWPA Executive Director is sponsoring the SAWPA plan, which would provide$430 million for projects that would provide direct improvement to the water resources throughout Orange County. Mr. McIntyre reported that the State budget contains$1.2 million of tax refund for Orange County special districts. At this time, the amount to be returned to the District is not known. The due diligence on Kem/King County property is taking longer than expected. A report will be presented to the Committees and the Board in September, and the impacts of the revised biosolids ordinance on operating the land as a biosolids disposal site will be included. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff did not make a report. (8) STEERING COMMITTEE DISCUSSION ITEMS (Items A-C) A. Organization Restructuring. Gary Streed explained the organizational chart that was included in the Agenda Report was a slide that was presented to the FAHR Committee to help visualize the text portion of the budget, but it was not presented to the other committees. While the proposed changes are included in the budget, no decision will be made to proceed with the changes until the Steering Committee reviews it. This issue will be a regular report at future Steering Committee meetings. B. Budget Issues Raised at the June 9. 1999 FAHR Committee Meeting. Gary Streed explained the changes that will be made to the budget as a result of concerns and questions raised at the last FAHR Committee meeting. He also reported that it is his goal to have the 2000-01 budget ready for committee review in May next year. C. Review Agenda Items scheduled to be presented to Committees in July. David Ludwin indicated that the Purchasing Contracts and Delegation of Authority resolution will also be presented to the PDC Committee at its July 1 meeting. (9) REPORT OF THE AD HOC COMMITTEE CHAIR Chair John Collins said that the Saturday workshop on the Strategic Plan was extremely helpful and asked if it could be presented again for those Directors who were unable to attend, either one on one with staff or with a make-up session. Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 4 June 23, 1999 (10) COMBINED STEERING AND AD HOC COMMITTEES DISCUSSION ITEM A. Jim Herberg reported that the EIR will be released on June 29 and a public hearing is scheduled for July 21. Because there already is a public hearing scheduled for 7 p.m. on the revised connection fee ordinance, staff is requesting that the EIR public hearing be scheduled for 8 p.m. Staff recommended that the regular meeting start at 6:30 to conduct routine business. Chair Debay will poll the Directors at the Board meeting, and if approved, the adjourned meeting will start at 6:30 p.m. on Wednesday, July 21, 1999. Michelle Tuchman, Director of Communications, reported that because of comments made at the PAC 2 meeting held last week and recent articles that appeared in the newspapers, she provided the media with the press release on the EIR earlier than scheduled. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY It was moved, seconded and approved to add discussion of labor negotiations with 501 and OCEA and litigation matters to dosed session. (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for July 21, 1999 at 5 p.m. The Ad Hoc Committee re Strategic Plan will attend to discuss items of mutual interest. (14) CLOSED SESSION The Committee convened at 6:30 p.m. in Closed Session to discuss labor negotiations and significant exposure of litigation against the District. Minutes of the Closed Session are on file with the Board Secretary. The minutes of a future Board Meeting will report on the actions when they are approved. At 6:57 p.m., the Committee reconvened in regular session. Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 5 June 23, 1999 (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:58 p.m. Submitted by: 9 Je appan Stang Committee Secretary wu .d.."�rowwmsnwwmo 009sc.vrUx ..