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Home My WebLink About1999-06 DRAFT MINUTES OF STEERING AND FILED AD HOC COMMITTEES COMBINED MEETIRF FFICE OF THE SECRETARY 4-1, WIN IY SANITATION DISTRICT Wednesday, June 23, 1999 at 5 p.m. JUL 21 1999 A meeting of the combined Steering/Ad Hoc Committees of the Orange County — Sanitation District was held on Wednesday, June 23, 1999 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Jan Debay, Chair of the Board Don Hughes Pat McGuigan, Chair, OMITS Committee Kris Lindstrom Norm Eckenrode, Chair, PDC Committee Leslie Moulton Tom Saltarelli, Chair, FAHR Committee Ryal Wheeler John Collins, Past Chairman of the Board Jim Silva, County Supervisor STAFF PRESENT: Don McIntyre, General Manager Directors Absent: Blake Anderson, Asst. General Manager Peer Swan, Vice Chair Jean Tappan, Committee Secretary Bob Ghirelli, Director of Technical Services AD HOC COMMITTEE MEMBERS: Mike Peterman, Director of Human Resources Directors Present: David Ludwin, Director of Engineering John Collins, Committee Chair Gary Streed, Director of Finance Jan Debay, Chair of the Board Jim Herberg, Planning Supervisor Pat McGuigan, Chair, OMTS Committee Michelle Tuchman, Director of Communications Norm Eckenrode, Chair, PDC Committee Tom Sallarelli, Chair, FAHR Committee Peter Green, Director Directors Absent: Peer Swan, Vice Chair (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. Chair Jan Debay reported that Director Peer Swan was in Washington, DC, seeking support for the OCWD/OCSD Groundwater Replenishment System project. OCSC • P O.Box 8127 • Fountain Valley,CA 92728-8127 • (714) 962-2411 Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 2 June 23, 1999 (3) PUBLIC COMMENTS There were no public comments. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the May 26, 1999 Steering Committee meeting were approved as drafted. The minutes of the May 27, 1999 meeting of the Ad Hoc Committee re Strategic Plan were approved as drafted. (5) REPORT OF THE STEERING COMMITTEE CHAIR Chair Debay did not make a report. (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre reported that a closed session would be required to discuss labor negotiations. He distributed a report on flow projections and the new connection fee calculations to provide additional background information before the public hearing on July 21. A. Update on CRWOCB Action re July 1998 Newport Beach Spill. The Regional Board today issued Administrative Civil Liability Complaint No. 99-58 as a result of the spill in Newport Beach in July 1998. A copy was provided to the Directors. Bob Ghirelli explained that our concems were addressed in the letter and the waiver, which if signed by August 6 would eliminate the District's right to contest the decision. The complaint charges the District with strict liability and levies a fine of$50,000. The Board would accept a payment of$10,000 and suspend $40,000 if a flow mitigation project, such as the one underway at the Newport Dunes, was completed. This was the decision of the Executive Director and did not require Regional Board consideration. Staff was directed to prepare a cover letter to accompany the waiver and to continue to meet with the Executive Director in an effort to provide additional protection against future claims. Staff will provide a status report to the Directors at future meetings. B. Status Report re Park Place—Michelson Pump Station. General Manager McIntyre reported on a meeting held this week with CWDLP legal staff on the connection fee matter. A fax was received prior to the meeting with additional demands. General Counsel wanted to review the documents cited in the letter. He also discussed the permit history for the parcel, which began when the Fluor Corporation originally developed it. The letter also included a proposed Amendment No. 5 to the Tolling Agreement. Staff was directed to develop a position paper and present it to the Steering Committee. Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 3 June 23, 1999 Blake Anderson reported on the $1.8 billion State Water Bond scheduled to be presented to voters in March 2000. Previous water bond issues did not provide much funding for projects that would benefit Orange County, and the Directors said that to make it worthy of support they would like to see specific Orange County projects earmarked in the bond. Blake reported that the SAWPA Executive Director is sponsoring the SAWPA plan, which would provide $430 million for projects that would provide direct improvement to the water resources throughout Orange County. Mr. McIntyre reported that the State budget contains $1.2 million of tax refund for Orange County special districts. At this time, the amount to be returned to the District is not known. The due diligence on KernKng County property is taking longer than expected. A report will be presented to the Committees and the Board in September, and the impacts of the revised biosolids ordinance on operating the land as a biosolids disposal site will be included. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff did not make a report. (8) STEERING COMMITTEE DISCUSSION ITEMS (Items A-C) A. Organization Restructuring. Gary Streed explained the organizational chart that was included in the Agenda Report was a slide that was presented to the FAHR Committee to help visualize the text portion of the budget, but it was not presented to the other committees. While the proposed changes are included in the budget, no decision will be made to proceed with the changes until the Steering Committee reviews it. This issue will be a regular report at future Steering Committee meetings. B. Budget Issues Raised at the June 9. 1999 FAHR Committee Meeting. Gary Streed explained the changes that will be made to the budget as a result of concerns and questions raised at the last FAHR Committee meeting. He also reported that it is his goal to have the 2000-01 budget ready for committee review in May next year. C. Review Agenda Items scheduled to be presented to Committees in July. David Ludwin indicated that the Purchasing Contracts and Delegation of Authority resolution will also be presented to the PVC Committee at its July 1 meeting. (9) REPORT OF THE AD HOC COMMITTEE CHAIR Chair John Collins said that the Saturday workshop on the Strategic Plan was extremely helpful and asked if it could be presented again for those Directors who were unable to attend, either one on one with staff or with a make-up session. Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 4 June 23, 1999 (10) COMBINED STEERING AND AD HOC COMMITTEES DISCUSSION ITEM A. Jim Herberg reported that the EIR will be released on June 29 and a public hearing is scheduled for July 21. Because there already is a public hearing scheduled for 7 p.m. on the revised connection fee ordinance, staff is requesting that the EIR public hearing be scheduled for 8 p.m. Staff recommended that the regular meeting start at 6:30 to conduct routine business. Chair Debay will poll the Directors at the Board meeting, and if approved, the adjourned meeting will start at 6:30 p.m. on Wednesday, July 21, 1999. Michelle Tuchman, Director of Communications, reported that because of comments made at the PAC 2 meeting held last week and recent articles that appeared in the newspapers, she provided the media with the press release on the EIR earlier than scheduled. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY It was moved, seconded and approved to add discussion of labor negotiations with 501 and OCEA and litigation matters to closed session. (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for July 21, 1999 at 5 p.m. The Ad Hoc Committee re Strategic Plan will attend to discuss items of mutual interest. (14) CLOSED SESSION The Committee convened at 6:30 p.m. in Closed Session to discuss labor negotiations and significant exposure of litigation against the District. Minutes of the Closed Session are on file with the Board Secretary. The minutes of a future Board Meeting will report on the actions when they are approved. At 6:57 p.m., the Committee reconvened in regular session. Minutes of the Combined Steering/Ad Hoc Committees Meeting Page 5 June 23, 1999 (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:56 p.m. ubmitted by: e n Tappan Bring Committee Secretary H Wp GdbpvMe MEPo ccmm EElpNw 23W SL MMUM 4[ STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Combined Steering and Ad Hoc Committees meeting held on Wednesday, June 23, 1999, was duly posted for public inspection in the main lobby of the District's offices on Thursday, June 17, 1999. IN WITNESS WHEREOF, I have hereunto set my hand this 23rd day of June, 1999. Z-,6� z ca Penny Kyle, Secr` th Board of Directors of Orange County S'a itat n District Posted: June 17 , 1999, p.m. By. Signature v doc%gmWr-commkp tinelm ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY (2) ,hone: (714)982-2411 melllny add..: P.0 B.8127 Fauntein Vmley.CA 92728-8127 NOTICE OF COMBINED MEETING ".at add.: OF THE 10844 Ellie Avenue Fountain valley CA STEERING COMMITTEE AND 92708.7018 AD HOC COMMITTEE RE STRATEGIC PLAN Member ORANGE COUNTY SANITATION DISTRICT Agencies a Cities WEDNESDAY, JUNE 23, 1999 - 5 P.M. Anaheim Brea Buena Perk `yPress, DISTRICT'S ADMINISTRATIVE OFFICE Fountain ✓alley Fullerton 10844 ELLIS AVENUE Garden Grove Huntingdon Beach FOUNTAIN VALLEY, CALIFORNIA 92708 o- ins Le Habra Le Pelme Los Alemims Alanflort Beach Orange A regular meeting of the Steering Committee of the Board of Directors of Placenta Santa Ana Orange County Sanitation District, will be held at the above location, date seal tanton nto Stan and time. The Ad Hoc Committee will join the meeting to discuss items of satin mutual interest. Ville Park Yorba Lind. County of Orange Units, Districts Costa Mass Midway City Water Districts Irvine Parch 'To Protect the Public Health and the Environment through Excellence in Mehawater Systems' STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, June 23, 1999 Wednesday, July 21', 1999 Wednesday, August 25, 1999 Wednesday, September 22, 1999 Wednesday, October 27, 1999 Wednesday, November 17', 1999 Wednesday, December 15`, 1999 Wednesday, January 26, 2000 Wednesday, February 23, 2000 Wednesday, March 22, 2000 Wednesday, April 26, 2000 Wednesday, May 24, 2000 Wednesday, June 28, 2000 'Tentatively rescheduled from regular fourth Wednesday. STEERING and AD HOC COMMITTEES (1) Roll Call: Meeting Date: June 23, 1999 Meeting Time: 5 P.m. Meeting Adjourned: Steering Committee Members Jan Debay, Chair of the Board ............................ John J. Collins, Past Joint Chairman .................... Peer A. Swan, Vice Chair................................... Norm Eckenrode, Chair, PDC Committee .............. Pat McGuigan, Chair, OMITS Committee ............... Tom Saltarelli, Chair, FAHR Committee ................ Jim Silva, Supervisor........................................ Ad Hoc Committee Members Jan Debay, Chair of the Board ............................ John J. Collins, Past Joint Chairman .................... Peer A. Swan, Vice Chair................................... Norm Eckenrode, Chair, PDC Committee .............. Pat McGuigan, Chair, OMTS Committee ............... Tom Saltarelli, Chair, FAHR Committee ................ Peter Green, Huntington Beach................................ Others Thomas L. Woodruff, General Counsel .................... Staff Present Donald F. McIntyre, General Manager.......... ........... Blake P. Anderson, Asst. General Manager.............. David Ludwin, Director of Engineering...................... Jim Herberg, Engineering Supervisor....................... Bob Ghirelli, Director of Technical Services.............. Michelle Tuchman, Director of Communications......._ Jean Tappan, Committee Secretary..............I.......... _ c: Lynda Heller AGENDA COMBINED MEETING OF THE STEERING COMMITTEE AND AD HOC COMMITTEE RE STRATEGIC PLAN ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JUNE 23, 1999 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative Once not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the once of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering andlor Ad Hoc Committees for discussion and/or action,it will be done in compliance with Section 54954.2(b)as an emergency Rem or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee or the Ad Hoc Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). AGENDA COMBINED MEETING OF THE STEERING COMMITTEE AND AD HOC COMMITTEE RE STRATEGIC PLAN ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JUNE 23, 1999 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Once not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available forpublic inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering androrAd Hoc Committees for discussion andror action,ff will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda,or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee or the Ad Hoc Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). -2- June 23, 1999 Agenda (4) APPROVE MINUTES OF PREVIOUS MEETINGS A. Approve draft minutes of the May 26, 1999 meeting of the Steering Committee. B. Approve draft minutes of the May 27, 1999 meeting of the Ad Hoc Committee re Strategic Plan. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER— Information Items A. Update on CRWOCB Action re July 1998 Newport Beach Spill (Blake Anderson) B. Status Report re Park Place—Michelson Pump Station (7) REPORT OF GENERAL COUNSEL (8) STEERING COMMITTEE DISCUSSION ITEMS (Items A-C) A. Organizational Restructuring (Gary Streed/Blake Anderson) B. Budget Issues Raised at the June 9, 1999 FAHR Committee Meeting (Gary Streed) C. Review Agenda Items scheduled to be presented to Committees in July (Information item only) (9) REPORT OF AD HOC COMMITTEE CHAIR (10) AD HOC COMMITTEE DISCUSSION ITEM A. Program EIR Press Release Packet and Circulation Issues - Information Item (Jim Herberg/Michelle Tuchman) (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT 1 -3- June 23, 1999 Agenda (14) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, July 21, 1999. It will be a combined meeting with the Ad Hoc Committee re Strategic Plan. Staff has requested that the August and September Steering Committee meetings also be combined meetings with the Ad Hoc Committee re Strategic Plan to update the members on comments received on the EIR. The next Board Meeting is scheduled for 6:30 p.m., Wednesday, July 21, 1999. (15) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in dosed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Goverment Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session B. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. (16) ADJOURNMENT jt N\NT.VAuG@VDA E NG COUwro! WNIH1gT1We MAGENM,CAENO .WocC AND ROU Cµ1 07 DJc Notice to Committee Member: To pace Rams on the agenda,Committee member should contact the Committee Char or the Secretary ten days in advance of the Committee meeting. Committee Chair Jan Debay (949)644-3004(Newport Beach City Hall) Secretary. Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mail: itaDDan0ocsd.com ' a l • 1 _ MINUTES OF STEERING COMMITTEE Wednesday, May 26, 1999 A combined meeting of the Steering and Ad Hoc Committees of the Orange County Sanitation District was held on Wednesday, May 26, 1999 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Don McIntyre, General Manager Jan Debay, Chair of the Board Debra Lacuna, Deputy Committee Secretary Peer Swan, Vice Chair of the Board David Ludwin, Director of Engineering Pat McGuigan, Chairman, OMTS Committee Mike Peternan, Director of Human Resources Norm Eckenrode, Chairman, PDC Committee Michelle Tuchman, Director of Communications Tom Saltarelli, Chairman, FAHR Committee Gary Streed, Director of Finance Jim Silva, County Supervisor Greg Mathews, Assistant to General Manager John Collins, Past Chairman of the Board OTHERS PRESENT: Thomas L. Woodruff, General Counsel Don Hughes Ryal Wheeler (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the of the April 28, 1999 Combined Meeting of the Steering and Ad Hoc Committees were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. a Minutes of the Steering Committee ! Page 2 May 26, 1999 (6) REPORT OF THE GENERAL MANAGER A. The General Manager announced that nominations for the Chairmanship will be made in June at the regular Board Meeting. Also, the discussion of the Pacific Coast Highway spill has once again been pulled from the Water Board Agenda. The General Manager also referred to a telephone conversation he received from Jim Stahl, Assistant General Manager of Los Angeles County Sanitation District who informed him that Senator Polanco is considering a bill that will not allow counties to adopt ordinances on biosolids until the statewide EIR on biosolids is complete. The EIR is scheduled to be completed in October 2000. However, it is late in the legislative cycle to submit a new bill. The Senator will have to attach it to another bill to ensure it is heard by the legislature this session. B. Legislators' Day Michelle Tuchman presented a tentative Agenda for Legislators' Day and requested the Committee's input. Legislators' Day is scheduled for Friday, June 25, 1999. Tentative guest speakers include Jerry King of the Metropolitan Water District Board who will discuss water issues in California and how they pertain to Orange County. Director Jim Silva will speak about Orange County growth projections and the infrastructure needs to accommodate that growth. Don McIntyre will speak about the Strategic Plan. Blake Anderson will speak about the Santa Ana River Watershed Program and Chino Basin including the dairy situation and the day will conclude with a presentation by Bill Mills on the Groundwater Replenishment System. 7) REPORT OF GENERAL COUNSEL General Counsel advised that there will be a need to add two items to the Closed Session Agenda, needing immediate action, which arose subsequent to the publication of the Agenda, to wit: Louis Sangermano v. County Sanitation Districts, at al., Orange County Superior Court Case No. 732680; and County Sanitation District No. 3 v. United Technologies, et al., Orange County Superior Court Case No. 722816. (8) DISCUSSION ITEMS (Items A-D) A. Consider Revisions to Payment of Claims Report (Gary Streed) Gary Streed requested the Committee's consideration on revising the Payment of Claims Report by eliminating the brief description of purchase or service. Although the description is not required, the Board is still required to ratify the claims for which the description might be necessary. It was concluded by staff that almost .25 FTE per year is utilized to prepare such a detailed report. After discussion, the Committee agreed that the current level of detail shown in the report is necessary for ratification. However, it was also suggested that perhaps a middle-ground could be reached in order to save staff time and still offer the Board sufficient information to ratify the report. If so, the new proposed report should be presented to the FAHR Committee. Minutes of the Steering Committee Page 3 May 26, 1999 B. Purchasing Resolution and Delegation of Authority (Don McIntyre) This item recommends that the Delegation of Authority for the General Manager and the Director of Engineering be increased to$100,000 for Professional Services Agreements and change orders. The new resolution would consolidate past resolutions to offer more consistency on the General Manager's delegation of authority. It will also provide additional flexibility to save District time in getting projects approved, lessen the workload submitted to the Board and Committees, and provide more time for the Directors to focus on the"bigger picture" projects. It was also discussed to give purchasing authority at the Division and Department level for which a credit card system would be developed. After discussion, the Committee agreed to send this proposed item to the FAHR Committee for further discussion and eventually to the PDC. C. Update on Employment Law Bills (Mike Peterman) Mike Peterman gave the Committee an update on two important bills currently under consideration by the legislature. AB240 and SB739 will have a significant impact on the negotiating and bargaining process between the District and its employees. Both bills would allow management, confidential, or supervisory employees to enter into agency shop agreements. SB739 goes so far as to allow employees of the District to establish agency shop agreement without negotiating with the District if 30% of the employees sign a petition and this is a majority vote in favor of the agreement. The Southern California Alliance of Publicly Owned Treatment Works (SCAP)is urging wastewater agencies to submit letters in opposition to both of these bills. After discussion, it was agreed that Human Resources and General Counsel will prepare a letter for the Steering Committee's approval and Chair Debay's signature to show opposition to these two bills. D. Report on Status of State Water Bond Proposals (Don McIntyre) The General Manager provided information regarding California Water Bonds. The Committee discussed whether the District should become more involved in these types of issues in order to earmark funds for the Santa Ana River Watershed Program and/or GWRS that could benefit the District. It was decided to monitor the efforts being made by the Southern California Alliance to see if our active participation may be needed. E. Review Agenda Items Scheduled to Be Presented to Committees in June (Information item only) The General Manager referred to PDC Item#9 and clarified that discussion will be held on the entire 1999-00 Proposed Budget as well as the Capital Improvement Plan. All Committees will review the Proposed Budget in June. Minutes of the Steering Committee r Page 4 May 26, 1999 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Director Saltarelli suggested that the Tramell/Crow matter be referred back to the FAHR Committee. The General Manager also informed the Committee that a Draft Agreement prepared by General Counsel is now being reviewed by IRWD. Director Swan requested further information on the cooperative projects item shown on the Board Agenda for May regarding Inflow and Infiltration costs. The Committee discussed the matter but did not decide on any actions. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for June 23, 1999 at 5 p.m. (13) CLOSED SESSION General Counsel reported to the Committee the need for a closed session, as authorized by Government Code Section 54957 to discuss and consider the item that is specified as Item No. 13A(1)on the published Agenda. General Counsel also indicated a need to add two items needing immediate action that arose subsequent to the publication of the Agenda. He reported that additional items could be added pursuant to Government Code Section 54954.2(b) upon a two-thirds vote of the Committee. No other items would be discussed or acted upon. It was moved, seconded, and unanimously carried that pending litigation matters entitled Sangermano v. County Sanitation Districts., OCSC Case No. 732680, and County Sanitation District No. 3 v. United Technologies, at al., OCSC Case No. 722816 be added to the Agenda for discussion and action as Items Nos. 13A(2) and 13A(3). At 6:15 p.m, the Committee convened in closed session pursuant to Government Minutes of the Steering Committee Page 5 May 26, 1999 Code Sections 54957 and 54956.9. Confidential Minutes of the Closed Session held by the Committee have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of actions taken will be publicly reported at the time the approved actions become final re Agenda Items Nos. 13A(1), 13A(2), and 13A(3) . At 7:00 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 7:00 p.m. Prepa// d by: ' Debra Lacuna Deputy Committee Secretary lWdonWatollwp.tlfela9endalSfeenn9 Committee1990p991842899 SC Mftles.doc y MINUTES OF AD HOC COMMITTEE MEETING Thursday, May 27, 1999 at 5:00 p.m. A meeting of the Ad Hoc Committee re Strategic Plan of the Orange County Sanitation District was held on Thursday, May 27, 1999 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: AD HOC COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Kelli Bum-Lucht, CDM John Collins, Committee Chair Leslie Moulton, ESA Jan Debay, Chair of the Board Kris Lindstrom, K.P. Lindstrom 8,Associates Peer Swan, Vice Chair Pat McGuigan, Chair, OMTS Committee STAFF PRESENT: North Eckenrode, Chair, PDC Committee Don McIntyre, General Manager Tom Saltarelli, Chair, FAHR Committee Debra Lecuna, Deputy Committee Secretary Peter Green David Ludwin, Director of Engineering Jim Herberg, Planning Supervisor Directors Absent: Bob Dolan, Director of Operations and Maintenance Michelle Tuchman, Director of Communications (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) AGENDA The agenda was posted in accordance with the requirements of California Government Code Section 54954.2. (4) PUBLIC COMMENTS There were no comments by any member of the public (5) REPORT OF THE COMMITTEE CHAIR No report was given by the Committee Chair. (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre discussed the near completion of the Strategic Plan. The project began in January 1996 and is approaching the end of its final phase with the adoption of a new Draft Environmental Impact Report that is being reviewed by the Committee. J Minutes of the Ad Hoc Committee Meeting Page 2 May 27, 1999 (7) REPORT OF GENERAL COUNSEL No report was presented by General Counsel (8) AD HOC COMMITTEE DISCUSSION ITEMS A. Administrative Draft Environmental Impact Report An informal presentation was given by Engineering Staff and Project Consultants to discuss the first draft of the Environmental Impact Report which is scheduled to be released to the public on June 24, 1999. Staff is requesting the Committee's direction on what items should go to the Board for further action. 1. Level of Treatment The level of secondary treatment for future operation was discussed. The Strategic Plan recommends that the current level of 50/50 be changed to the permit requirements in order to monitor the ocean environment and save operational costs. This option is fully protective of the environment according to the Environmental Impact Report. The Committee gave staff suggestions on the information to be presented to the Board. 2. Use of the 78-inch Outfall The use of the 78-inch outfall for emergency discharge during peak wet weather was discussed as an alternative to constructing a new ouffall. 3. Marine Environment and Public Health Impacts The EIR discusses impacts to the marine environment and public health if the Strategic Plan recommendations are implemented. These impacts are not significant and can be mitigated. The Strategic Plan recommendation to change the level of treatment to the amount allowed by our permit and implementing the GWRS program can cause the concentration of oil and grease in the ocean discharge to increase, however, permit limits will be met. An alternative to mitigate this impact would be to monitor and increase the level of treatment. In the event of use of the 78-inch outfall, beach closure would be necessary. However, since the 78-inch outfall would only be used during a winter storm event, it does not really pose a severe threat because these storms are infrequent. The EIR recommends disinfection to decrease the level of bacteria but that is contradictory to the RWOCB. Another mitigation measure is the application of new technology such as mirrofiltratior to increase the quality of effluent being discharged through the 78-inch outfall. 4. Treatment Facilities and Collection System Impacts The final discussion was on how the preferred scenario would impact facilities. The preferred alternative requires the least amount of new facilities. The other posed alternative to treat full secondary with GWRS in place would result in the most new facilities. These new facilities would create impacts by increasing views of site facilities from residential areas. However, by implementing the Strategic Plan urban design element, we can more effectively screen Plant No. 2. Other impacts, such as traffic, noise and increase in hazard materials, can also be mitigated. Minutes of the Ad Hoc Committee Meeting Page 3 May 27, 1999 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Michelle Tuchman, Director of Communications discussed an upcoming media briefing before the EIR "hits the streets"tentatively scheduled for June 29 at the District's Administrative Office. Pertinent District staff will be present at the briefing to assist the media with any questions. It is anticipated that the Los Angeles Times, Orange County Register and Daily Pilot will be represented at the briefing. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) CONSIDERATION OF UPCOMING MEETINGS A meeting of the Planning Advisory Committee 2 is scheduled for Thursday, June 17, 1999 and a Strategic Plan Workshop is scheduled for Saturday, June 19, 1999. (12) CLOSED SESSION There was no closed session. (13) ADJOURNMENT The Chair declared the meeting adjourned at 7:00 p.m. b Debra Lecuna Deputy Committee Secretary Mxrpenwmt,wuuen�ocnssroc mn,m..am STEERING COMMITTEE Meeting Date To ad.of Dir. O6123199 AGENDA REPORT Ite Number Item Number Orange County Sanitation District FROM: Donald F. McIntyre, General Manager Originator: Gary G. Streed, Director of Finance SUBJECT: ORGANIZATIONAL RESTRUCTURING GENERAL MANAGER'S RECOMMENDATION Review the proposed 1999-2000 budget presentation regarding the potential organizational restructuring during the year. SUMMARY During the presentation to the FAHR Committee regarding the proposed 1998-2000 budget, some questions were raised about the status of the proposed organizational restructuring, and the impact of approving this budget. This is not intended to be a discussion or resolution of the alternatives; this item is agendized solely in order to resolve any lingering issues from the presentation. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ® This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION None ALTERNATIVES N/A MContichlwp.alaNnUlftMroNGENOA m� &nWdw R. a<mme Page i CEQA FINDINGS N/A ATTACHMENTS 1. Excerpt from proposed budget. 2. Reorganization slide from FAHR presentation. � MlWp.MNM31P MMGENGAR rwM&6 ".Ox RWW a Page 2 Excerpt from General Manager's Budget Message 1999-00 Proposed Budget Organizational Restructuring In continuing to find ways to restructure the organization to obtain further efficiencies and effectiveness, staff is proposing to turther streamline the organization by consolidating the existing seven departments into five departments, during fiscal year 1999-00. This proposal includes the consolidation of the Finance and Human Resource Departments into one Administrative Services Department, and merging the General Services Department, consisting of the Collection Facility and Plant Facility Maintenance Divisions, into the Operations and Maintenance Department. +tructure Communications i - - - - i r - - i r - - i GSA_i ■' ■ ® � • � i Finance 1 i_ HR - Comm STEERING COMMITTEE W0261 99 TG ad.G/ Fr. 06/2i/99 AGENDA REPORT II N by I Item Number Orange County Sanitation District FROM: Don McIntyre, General Manager Originator: Gary Streed, Director of Finance SUBJECT: PROPOSED 1999-2000 BUDGET GENERAL MANAGER'S RECOMMENDATION Review the 1999-2000 Budget proposed by the FAHR Committee for potential improvements to the process for the future, and to discover any unresolved issues. SUMMARY This is a debriefing opportunity for the Steering Committee. There may be opportunities for staff to improve the budget process, especially as it involves Directors, or there may be questions that have developed since the standing committee meetings. This item is agendized in order to hear from the Committee regarding these opportunities. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION None ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS 1. Alphabetical Index to CIP Detail Sheets maonw I"ftftUlGrn GFJrMIIANCWEye�W.d= ewaea. y Page 1 W1411999 11'.16 AM a Capital Improvement Program Index to 1999-00 Capital Improvement Program Budget Alphabetical Order Within Location Contract Or 1999.2000 Accumulated Remaining Section Project Total Costa to Costs To Proj Oetsll Project Description Number Project 0130199 2020 Sheet No Collection System Facilities Revenue Area 1 Miscellaneous Projects 500,000 500.000 15 Santa Ana Trunk Rehabilitation 1-17 7,494.000 22.800 7,471.200 16 Subtotal Revenue Area 1 7,994,000 22,800 7,971,200 Revenue Area 2 Atwood Subtrunk Improvements 2-50 1,890.100 1,890.100 19 Carbon Canyon Dam SewerIPS Replawint 2.24-1 2.684,900 65.000 2,619,900 21 Carbon Canyon Dam Trunk Improvements 2.21-1 5,008,800 14,600 4.994.200 25 Euclid Relief Improvements-A 252 12.213,000 12,213.000 22 Euclid Trunk MH Rehabilitation 2-34-R 1.964,700 708,700 1,256,000 20 Miscellaneous Projects 2,000,000 2.000,000 23 Pump Station Improvements(10%) 2-37 2.634.500 87.100 2.547.400 28 Santa Ana River Interceptor Alignment 241 31.438.400 908,200 30,530,200 17 Santa Ana River Interceptor Relief-A 2-31 11,853.600 64,000 11,789,600 18 Trunk Sewer Mapping Project 124,700 44,300 80,400 24 Subtotal Revenue Area 2 71.812.700 1,891.900 69.920.800 Revenue Area 3 Magnolia Trunk Rehabilitation 3-35-R 10.352.000 1,223,100 9,128,900 30 Miller-Holder Trunk Sewer 3.38-1 11,536.800 475,800 11,060,800 27 Miscellaneous Projects 2,000.000 2,000,000 31 Mods to Magnolia Relief In Western 3-9-1 212,300 136.300 76,000 28 Pump Station Improvements(14%) 2.37 3,688,300 122,000 3,566,300 32 Seal Beach Interceptor Sewer Rehab 3.11-R 460,000 240,600 219,400 29 Trunk Sewer Mapping Project 157,900 56,100 101,800 33 Subtotal Revenue Area 3 28,407400 2,253,900 26,153,200 Revenue Area 5 Back Bay Trunk Sewer Replacement 5.46 8.093,800 2,600 8,091,200 35 Miscellaneous Projects 2.000.000 2.000.000 36 Pump Station Improvements(28%) 2.37 7.376.700 244,000 7.132.700 38 Pump Station SCADA Comm Survey 80,500 - 80.500 37 Relocation of Lido PS 541-1 3.395,200 3,062,500 332.700 34 Trunk Sewer Mapping Project 20,800 7.400 13,400 39 Subtotal Revenue Area 5 20,967,000 3,316,500 17,650.500 Revenue Area 6 Fairview Relief Sewer 6-12 3.594.900 2,735,900 859,000 40 Miscellaneous Projects 600,000 500,000 41 Pump Station Improvements(6%) 2-37 1.580,700 52.300 1,528,400 42 Trunk Sewer Mapping Project 16,600 5.900 10,700 43 Subtotal Revenue Area 6 5,692,200 2.794.100 2,898,100 6114n 999 11!15 AM Capital Improvement Program Index to 1999-00 Capital Improvement Program Budget Alphabetical Order Within Location Contract Or 1999-2000 Accumulated Remaining Section Project Total Costa to Coats To Proj Detail Project Description Number Project 613a/99 M20 Sheet No Revenue Area 7 Armstrong Sulbrunk Sewer 7-27 9,654.41M 231,7W 9.422.700 46 'B'ShmeWitchell Sewer Replacement 7-29 417,400 59.600 357,800 50 Gisler-Redhill System Improvements-A 7-36 4,025,700 4.025,700 49 Gisler-Rechill System Improvements-B 7.41 5.704.100 5.704.100 51 Gisler-Redhill Trunk Relocation 7-32 5,906,500 4,6Dn 5.901.900 47 Miscellaneous Projects 2.000.000 2.000,000 52 Orange Trunk Improvements 7-39 3.942,500 3.942.500 48 Pump Station Improvements(33%) 2-37 8.693,900 287,600 8.406,300 44 Pump Station SCADA Comm Survey 78.100 - 78,100 54 Racquet Hill PS Abandonment 7-14.3 204,6W 204,600 45 Sunflower Interceptor MH Rehabilitation 7-21 5.412,7W 25,100 5.387,600 53 Trunk Sewer Mapping Project 24.900 8.900 16,000 55 Subtotal Revenue Area 7 46.064.800 617,500 45.447,300 Revenue Area 11 Goldenwest Street Trunk Sewer Replacmnl 11-17-3 3.920,400 268.100 3.652.300 57 Heil Interceptor 11-20 4,072.900 255,100 3.817.800 58 Huntington Beach Sewer Abandonment 11-23 538.700 92.500 446.200 56 Miscellaneous Projects 2.000,000 2.000,000 60 Pump Station Improvements(9%) 2-37 2.371.100 78.400 2,292.700 61 Pump Station SCADA Comm Survey 78.100 - 78.100 62 Trunk Sewer Mapping Project 41.600 14.800 26,800 63 Warner Avenue Relief Sewer 11-22 4,027.700 4.027,700 59 Subtotal Revenue Area 11 17.050.500 708.900 16.341,600 Revenue Area 13 No Projects Subtotal Revenue Area 13 Revenue Area 14 Miscellaneous Projects 200,000 200.000 64 Subtotal Revenue Area 14 200,000 200,000 Collection System Total 198,188,300 11.605.600 196,582,700 Treatment and Disposal System Facilities Plant No.1 Chemical Facility Mods. P1462 4235,300 622.900 3.612.400 75 Dewatenng Bell Press Rebuio 526.800 - 526.800 74 Elect Facility Mods 9 Safely Upgrades Pi 40.1 442.900 385.800 57,100 76 Facilities Engineering Projects FE-Pl 20.000,000 20.000.000 78 Grit Chamber Modifications Pi.69 141.800 34.000 107,800 67 Headworks 02 Pump Imp,6 Overhaul 200.200 - 200.200 65 High Rate Digester Mu Pump Marl Seats SP-30 517.000 92.000 425,000 73 Primary clarifiers-16 Pt-37 75.450.100 892,800 74.557,300 68 Primary Effluent Pumping Automaton 171.800 - 171,800 69 W1411999 11.16 AM Capital Improvement Program ` Index to 1999-00 Capital Improvement Program Budget Alphabetical Order Within Location Contractor 1999-2000 Accumulated Remaining Section Project Total Costs to Costa To Prcj Detail Project Description Number Project 6/30199 2020 Sheet No Rehabilitate 4 Trickling filters P1-76 9.500.000 gSDoOD0 71 Secondary Treatment Improvements Pt-36-2 40,80(11.000 40,112.800 687,200 70 Seismic Retrofit of Four Structures P1444 1,329,000 394,300 934,700 n Sunflower Drive Replacement Pt-62 407,400 17,600 389,800 fib Trickling Filter Clarifiers-5 Pt-77 11,500,000 11,500,000 72 Subtotal Plant No. 1 165.222,300 42,552,200 122.670.100 Plant No.2 DAF Support Rail Replacement 66,000 - 65.000 83 DAFT Hardware&Software Upgrades SP-21 180.000 70.400 109,600 95 Dewatering Beg Press Rebuild SP-37 825,000 107.200 717,800 84 Digesters 1-0 Rehab P2-39 22,058.500 1.247,000 20.811.500 88 Electrical Fac Mods&Safety Upgrades P247.1 2,687,900 969.300 1.718,600 90 Facilities Engineering Projects FE-P2 20.000.000 20,000,000 97 G-1,G-2 Conveyor Belt Rehab 41,800 - 41,800 87 Gas Compressor Redundancy P2-79 499,800 60.500 439.300 91 Headworks Improvements P2-66 14.708.000 39,50) 14.668,500 81 Headworks Pump Improvement&Overhaul SP-32 300.000 83.500 216,600 79 High Pressure Compressed Air System P261 560.000 71.400 488.600 89 LCI Surge Suppressor Replacement 33.400 - 33.400 94 Peak Flow Management J-67 3.640.000 3,640,DD0 93 Rehab D&E Clarifier Sweep Anus 68200 68.200 82 Rehab Main Sewage Pump Motors 209,000 - 209.000 s0 Sludge Grinder Replacement SP-36 224,000 168,SW 55,500 85 SoIMs Storage Facility P2-60 18,324,900 725.000 17.699,900 a8 Tunnel Lighting and Mondoring Rehab J-65 459,500 - 459,500 98 Utilities Rehab&Refurb 1,000,000 - 1,000,000 92 Warehouse at Plant P2465 1,598.000 737,000 861,000 96 Subtotal Plant No.2 87,483.000 4.279.300 83.203.700 Interplant-Joint Works Area Classification Studies J-35 1,145.000 679.600 465.400 112 Sushard Trunk Improvements 1-24 32,803.500 91,500 32.712,000 100 Cable Tay Improvements at P1 &P2 J47 12,750,000 254.000 12,496,000 113 Can Gen Engines Emission Monitoring Sys 564,200 132.600 431.600 108 CenGen wasteheat boilers mods. J-64 200.000 5.000 195,000 111 Closed loop coding&imps J-62 2,694200 182,100 2,512,100 125 Collection Facilities Depot J-60-1 1,534,100 9.800 1.524,300 99 Collection Facilities Depot&Shops J-60 210.700 35,500 175,100 129 Computerad Facilities Records&Drawings J-25-1 4.956,300 844,500 4,111,800 121 Confined Space Personnel Retreival System J49 423,000 70,100 352,900 118 Electrical Power Sys Single-lice Diagrams J-25.5 3,367.500 26.000 3.341.500 114 Electrical Power System Studies J-254 3.215.500 962.100 2.253,40D 115 Evaluate&Install Warehouse Surmise Eq 112,000 - 112.000 120 Facilities Engineering Projects FEJ 20,000,000 20,000.000 126 Fiber Optic Upgrades 660,000 147,900 512.100 124 Fire Alarm&Security System Upgrades J-57 627.000 577.700 49,300 119 Foster Pump Station(78-inch outtal0 J-59 28,200,000 28,200,000 107 Gnt Auger Replacement J-52 1.210.000 136.500 1,073,500 104 Imps to CenGen Staining Air Sys. J-63 165,800 18,000 147,500 110 6I14/1999 11 16 AM Capital Improvement Program Index to 1999-00 Capital Improvement Program Budget Alphabetical Order Within Location Contact Or 1999-2000 Accumulated Remaining Section Project Total Costs to Costs To Proj Detail Project Deserip0on Number Project ariam 2020 Sheet No Information Technology Office/Shop Trailers J-61 397.100 27.200 369,900 130 Internet E-mail Browsing(Website) 382,200 122.200 260.000 122 Odor Control Process Rehab&Refurb J-71 5.337,000 - 5.337,000 IV Outfall flow meter replacement J-66 924,000 71,600 852.400 117 Plant Reinvention/Automation J42 25,760.400 1,613.600 24.M.800 133 Power Monitoring&Control System J-33-3 4.047.300 4.047.300 134 Rehab&Upgrade EBa Ave Pump Sm 1-10 1.799.500 - 1.799,500 103 Revision of Standard Space. Jd 439.70D 177.500 262,200 159 Sec.Treatment Montionng It Control Sys.Upgrade J-314 4,316.000 430.100 3,885.9D0 105 Small Process-Related Equipment Rapt 240,OD0 80.000 160.000 131 SSO Training Facility 63,800 - 63,800 101 Standardae Pi &P2 Field Filer Optic Terminal Junction 324.700 56.100 268.60D 154 Standby Power&Reliability Mods. J-33.1 17.370,100 1,540.600 15,829,500 116 Tunnel Structural Integrity&Cover J-55 426,300 47.500 378,800 128 Subtotal Interplant-Joint Works 176.666.900 8.339.400 168,327.500 Special Projects Automation Report Publishing SP-36 195.D00 54.000 141.000 141 Bell Press Automation 175,0D0 2,010 173,000 136 CMMS Programming SP44 490,000 218,9D0 271,100 142 Data Integration SP-02 4.334.000 1,186.6m 3,147.500 1M/ Document Management SP-01 800,000 181.600 618,400 143 Effluent Sampler Improvements 100,D00 - 100,000 140 Emulsion Polymer Make-Down Unit 100.000 - 100.000 135 Financial Information System 2,958.000 2,250,000 708.00D 156 Geographic Information System SP-15 874.000 400,600 473.400 147 Intranet Applicetion Development 235.600 40,500 195,10D 148 Investigate&Repair Ocean Dusan J-39 1.274,600 1,039.200 235,400 106 Network Bacitbone Upgrade Cont. 1,439,D00 294.900 1,144,100 123 Network Test Facility 125AD0 93.200 31.800 151 Ocean Monitoring Database-Phases I&II 12f1,200 - 120.200 163 OCSD Land Ownership FeasibiRy Study 160.100 160,10D 137 Office Equipment 7.500 - 7,500 161 Plant O&M Manual&SOP Project-Phase 1 230,000 10,000 220.000 167 Portable Storage Building 9.500 - 9.500 162 Records Management Program 255,000 - 255,000 157 Replace Interplant Fiber Optic Cable 498.500 75,000 423,500 155 SCADA Comm-Ethernet Study 161,900 - 161.900 149 Scrubber Chemical Feed System 812.200 366.000 4411 168 Security System Improvements 1.332.800 692,80D 640,0D0 139 Shelving&Archiving 30.000 - 30,000 160 source Control Programming SP-13 576.000 312.400 263.600 145 Special Research&Optimuci ion Projects 1.367,600 - - 1.367,6W 170 Strategic Info.Archkectu a(SM) SP-03 724.000 232.100 491.900 146 Strategic Plan-Phase 3 J40-3 2.193,700 1.971,100 222.600 165 Strategic Plan Program EIR J404 1.120.100 710.600 409.500 165 Voice Data Building Revering 680.100 471,100 209,000 150 Windows 2000 OS Upgrade Study 154.900 - 154,90D 153 Y21K Date Change 3.455.400 2,100.000 1,365.40D 152 Subtotal Special Projects 26.999.700 12,702.500 14.297.200 6114/19g9 11 16 AM Capital Improvement Program Index to 1999-00 Capital Improvement Program Budget Alphabetical Order Within Location Contract Or 1999-2000 Accumulated Remaining Sections Project Total Costs to Costs To Proj Detail PmjW Descritah. Number Project 6130199 21320 Sheet No Cooperative Projects Cooperative Projects(161,conservation) Y73 150,010.0D0 20,000 149,990,001) 102 ('WR System .L36 121,924,700 1.275,000 120,649,700 132 Water Conservation J-72 4.644.000 200,000 4,444,ODD 168 Watershed Management Program 160,000 150,000 169 Subtotal Cooperative Projects 276,728,700 1.495.000 275.233.700 Equipment,Tools&Fixtures 48.964.200 48,964.200 218 Total for Joint Treatment Works 782.054.800 69,368,400 712.696,400 Total Projects Budgeted 980,253,100 80,974.000 899,279.100 STEERING COMMITTEE Meeting DMe To ea.of Dir.6/23/99 AGENDA REPORT MfTMbe I RemNumba Orange County Sanitation District FROM: Donald F. McIntyre, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: July Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in July. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in July: OMTS Committee: 1. Optimization of Central Generation Efficiency Tracking (Information Item) 2. Compliance with the EPA's Accidental Release Program (Information Item) 3. SAWPA/Watershed Management (Information Item) 4. Energy Conservation Programs (Information Item) PDC Committee: 1. Ratify Change Orders 2 and 3, and approve Closeout Agreement and Notice of Completion, Contract No. 7-17, Replacement of a Portion of Orange Park Acres Sewer 2. Approve PSA for design of New Addition to Fleet Service and Rebuild Shop, SP 19990022 3. Approve Addenda 2 and 3 to Job No. P2-42, Plant Automation 4. Approve Addendum No. 3 to Reimbursement Agreement with City of Newport Beach, re Contract 5-41, Relocation and Modifications to Sewers for the Widening of Newport Boulevard and Pacific Coast Highway FAHR Committee: 1. Consider Annual Review of Investment Policy 2. Data Warehousing Demonstration (Information Item) 3. Receive and file Quarterly Report of General Manager- Approved Purchases 4. Consider Retirees Health Care Benefit 5. Consider Purchasing and Delegation of Authority Resolution PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA it H 11,EpYpeMal ERIN COMMIITEEWbJun .l WARs bJJyarpx ft f v Page 2 t ,a ORANGE COUNTY SANITATION DISTRICT phone: 17141 9E2-2411 mailing address: P.O. E.8127 Fountain Valley.C4 92728-8127 NOTICE OF COMBINED MEETING street address: OF THE 108m1 Ellis Avenue wuncaln Valley Ck STEERING COMMITTEE AND 92708-7018 AD HOC COMMITTEE RE STRATEGIC PLAN Member ORANGE COUNTY SANITATION DISTRICT Agenda. • Chine WEDNESDAY, JUNE 23, 1999 - 5 P.M. Anaheim Bran Buena Park gprass DISTRICT'S ADMINISTRATIVE OFFICE Fountain Valley Fullermn 10844 ELLIS AVENUE ve Hun ,to�a en FOUNTAIN VALLEY, CALIFORNIA 92708 Irvine Le Habra Le Palms Las Alami[oa Newport Beach orange A regular meeting of the Steering Committee of the Board of Directors of Placentia Santa Ana Orange County Sanitation District, will be held at the above location, date Saudi aon Stantonnt and time. The Ad Hoc Committee will join the meeting to discuss items of Tustin mutual interest. Villa Perk yorbe Linda County of Orange Sanitary Diatom Caste Masa Money City Water Districts Irvine Ranch 'To Protect the Public Health and the Environment through Excellence in Wastewater Systems' STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, June 23, 1999 Wednesday, July 21', 1999 Wednesday, August 25, 1999 Wednesday, September 22, 1999 Wednesday, October 27, 1999 Wednesday, November 17`, 1999 Wednesday, December 15', 1999 Wednesday, January 26, 2000 Wednesday, February 23, 2000 Wednesday, March 22, 2000 Wednesday, April 26, 2000 Wednesday, May 24, 2000 Wednesday, June 28, 2000 'Tentatively rescheduled from regular fourth Wednesday, STEERING and AD HOC COMMITTEES (1) Roll Call: Meeting Date: June 23, 1999 Meeting Time: 5 p.m. Meeting Adjourned: Steering Committee Members Jan Debay, Chair of the Board ............................ — John J. Collins, Past Joint Chairman .................... Peer A. Swan, Vice Chair................................... — Norm Eckenrode, Chair, PDC Committee .............. Pat McGuigan, Chair, OMITS Committee ............... _ Tom Saltarelli, Chair, FAHR Committee ................ Jim Silva, Supervisor ........................................ — Ad Hoc Committee Members Jan Debay, Chair of the Board ............................ John J. Collins, Past Joint Chairman .................... Peer A. Swan, Vice Chair................................... Norm Eckenrode, Chair, PDC Committee .............. Pat McGuigan, Chair, OMITS Committee ............... Tom Saltarelli, Chair, FAHR Committee ................ Peter Green, Huntington Beach................................— Others Thomas L. Woodruff, General Counsel .................... Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson, Asst. General Manager.............. - David Ludwin, Director of Engineering...................... Jim Herberg, Engineering Supervisor.......................— Bob Ghirelli, Director of Technical Services.............. Michelle Tuchman, Director of Communications......._ Jean Tappan, Committee Secretary......................... c: Lynda Heller AGENDA COMBINED MEETING OF THE STEERING COMMITTEE AND AD HOC COMMITTEE RE STRATEGIC PLAN ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JUNE 23, 1999 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Once not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering and/or Ad Hoc Committees for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee or the Ad Hoc Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). -2- June 23, 1999 Agenda (4) APPROVE MINUTES OF PREVIOUS MEETINGS A. Approve draft minutes of the May 26, 1999 meeting of the Steering Committee. B. Approve draft minutes of the May 27, 1999 meeting of the Ad Hoc Committee re Strategic Plan. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER—Information Items A. Update on CRWQCB Action re July 1998 Newport Beach Spill (Blake Anderson) B. Status Report re Park Place--Michelson Pump Station (7) REPORT OF GENERAL COUNSEL (8) STEERING COMMITTEE DISCUSSION ITEMS (Items A-C) A. Organizational Restructuring (Gary Streed/Blake Anderson) B. Budget Issues Raised at the June 9, 1999 FAHR Committee Meeting (Gary Streed) C. Review Agenda Items scheduled to be presented to Committees in July (Information item only) (9) REPORT OF AD HOC COMMITTEE CHAIR (10) AD HOC COMMITTEE DISCUSSION ITEM A. Program EIR Press Release Packet and Circulation Issues - Information Item (Jim Herberg/Michelle Tuchman) (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT } -3- June 23, 1999 Agenda (14) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, July 21, 1999. It will be a combined meeting with the Ad Hoc Committee re Strategic Plan. Staff has requested that the August and September Steering Committee meetings also be combined meetings with the Ad Hoc Committee re Strategic Plan to update the members on comments received on the EIR. The next Board Meeting is scheduled for 6:30 p.m., Wednesday, July 21, 1999. (15) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session B. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. (16) ADJOURNMENT jt HIWPOTA%GENGAVrrSat1NG VJGNrt1EErBPIIMOPMIIDi a AGENDA,CALENDW NODCE AND ROLL CALL SNMCOC Notice to Committee Members: To place Rama on the agenda,Committee members should Contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Jan Debay (949)644-3004(Newport Beach City Hall) Secretary. Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mail: ItaDDaml'O�OCSfj.CAm n � l Y MINUTES OF STEERING COMMITTEE Wednesday, May 26, 1999 A combined meeting of the Steering and Ad Hoc Committees of the Orange County Sanitation District was held on Wednesday, May 26, 1999 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Don McIntyre, General Manager Jan Debay, Chair of the Board Debra Lecuna, Deputy Committee Secretary Peer Swan, Vice Chair of the Board David Ludwin, Director of Engineering Pat McGuigan, Chairman, OMTS Committee Mike Peterman, Director of Human Resources Norm Eckenrode, Chairman, PDC Committee Michelle Tuchman, Director of Communications Tom Saltarelli, Chairman, FAHR Committee Gary Streed, Director of Finance Jim Silva, County Supervisor Greg Mathews, Assistant to General Manager John Collins, Past Chairman of the Board OTHERS PRESENT: Thomas L. Woodruff, General Counsel Don Hughes Ryal Wheeler (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the of the April 28, 1999 Combined Meeting of the Steering and Ad Hoc Committees were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. e 0 Minutes of the Steering Committee V Page 2 May 26, 1999 (6) REPORT OF THE GENERAL MANAGER A. The General Manager announced that nominations for the Chairmanship will be made in June at the regular Board Meeting. Also, the discussion of the Pacific Coast Highway spill has once again been pulled from the Water Board Agenda. The General Manager also referred to a telephone conversation he received from Jim Stahl, Assistant General Manager of Los Angeles County Sanitation District who informed him that Senator Polanco is considering a bill that will not allow counties to adopt ordinances on biosolids until the statewide EIR on biosolids is complete. The EIR is scheduled to be completed in October 2000. However, it is late in the legislative cycle to submit a new bill. The Senator will have to attach it to another bill to ensure it is heard by the legislature this session. B. Legislators' Day Michelle Tuchman presented a tentative Agenda for Legislators' Day and requested the Committee's input. Legislators' Day is scheduled for Friday, June 25, 1999. Tentative guest speakers include Jerry King of the Metropolitan Water District Board who will discuss water issues in California and.how they pertain to Orange County. Director Jim Silva will speak about Orange County growth projections and the infrastructure needs to accommodate that growth. Don McIntyre will speak about the Strategic Plan. Blake Anderson will speak about the Santa Ana River Watershed Program and Chino Basin including the dairy situation and the day will conclude with a presentation by Bill Mills on the Groundwater Replenishment System. 7) REPORT OF GENERAL COUNSEL General Counsel advised that there will be a need to add two items to the Closed Session Agenda, needing immediate action, which arose subsequent to the publication of the Agenda, to wit: Louis Sangermano v. County Sanitation Districts, at al., Orange County Superior Court Case No. 732680; and County Sanitation District No. 3 v. United Technologies, at al., Orange County Superior Court Case No. 722816. (8) DISCUSSION ITEMS (Items A-D) A. Consider Revisions to Payment of Claims Report (Gary Streed) Gary Streed requested the Committee's consideration on revising the Payment of Claims Report by eliminating the brief description of purchase or service. Although the description is not required, the Board is still required to ratify the claims for which the description might be necessary. It was concluded by staff that almost .25 FTE per year is utilized to prepare such a detailed report. After discussion, the Committee agreed that the current level of detail shown in the report is necessary for ratification. However, it was also suggested that perhaps a middle-ground could be reached in order to save staff time and still offer the Board sufficient information to ratify the report. If so, the new proposed report should be presented to the FAHR Committee. Minutes of the Steering Committee Page 3 May 26, 1999 B. Purchasing Resolution and Delegation of Authority(Don McIntyre) This item recommends that the Delegation of Authority for the General Manager and the Director of Engineering be increased to$100,000 for Professional Services Agreements and change orders. The new resolution would consolidate past resolutions to offer more consistency on the General Manager's delegation of authority. It will also provide additional flexibility to save District time in getting projects approved, lessen the workload submitted to the Board and Committees, and provide more time for the Directors to focus on the "bigger picture" projects. It was also discussed to give purchasing authority at the Division and Department level for which a credit card system would be developed. After discussion, the Committee agreed to send this proposed item to the FAHR Committee for further discussion and eventually to the PDC. C. Update on Employment Law Bills (Mike Peterman) Mike Peterman gave the Committee an update on two important bills currently under consideration by the legislature. AB240 and SB739 will have a significant impact on the negotiating and bargaining process between the District and its employees. Both bills would allow management, confidential, or supervisory employees to enter into agency shop agreements. SB739 goes so far as to allow employees of the District to establish agency shop agreement without negotiating with the District if 30% of the employees sign a petition and this is a majority vote in favor of the agreement. The Southern California Alliance of Publicly Owned Treatment Works (SCAP)is urging wastewater agencies to submit letters in opposition to both of these bills. After discussion, it was agreed that Human Resources and General Counsel will prepare a letter for the Steering Committee's approval and Chair Debay's signature to show opposition to these two bills. D. Report on Status of State Water Bond Proposals (Don McIntyre) The General Manager provided information regarding California Water Bonds. The Committee discussed whether the District should become more involved in these types of issues in order to earmark funds for the Santa Ana River Watershed Program and/or GWRS that could benefit the District. It was decided to monitor the efforts being made by the Southern California Alliance to see if our active participation may be needed. E. Review Agenda Items Scheduled to Be Presented to Committees in June (Information item only) The General Manager referred to PDC Item #9 and clarified that discussion will be held on the entire 1999-00 Proposed Budget as well as the Capital Improvement Plan. All Committees will review the Proposed Budget in June. Minutes of the Steering Committee a Page 4 May 26, 1999 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Director Saltarelli suggested that the Tramell/Crow matter be referred back to the FAHR Committee. The General Manager also informed the Committee that a Draft Agreement prepared by General Counsel is now being reviewed by IRWD. Director Swan requested further information on the cooperative projects item shown on the Board Agenda for May regarding Inflow and Infiltration costs. The Committee discussed the matter but did not decide on any actions. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for June 23, 1999 at 5 p.m. (13) CLOSED SESSION General Counsel reported to the Committee the need for a closed session, as authorized by Government Code Section 54957 to discuss and consider the item that is specified as Item No. 13A(1)on the published Agenda. General Counsel also indicated a need to add two items needing immediate action that arose subsequent to the publication of the Agenda. He reported that additional Items could be added pursuant to Government Code Section 54954.2(b) upon a two-thirds vote of the Committee. No other items would be discussed or acted upon. It was moved, seconded, and unanimously carried that pending litigation matters entitled Sangermano v. County Sanitation Districts., OCSC Case No. 732680, and County Sanitation District No. 3 v. United Technologies, at al., OCSC Case No. 722816 be added to the Agenda for discussion and action as Items Nos. 13A(2)and 13A(3). At 6:15 p.m, the Committee convened in closed session pursuant to Government o Minutes of the Steering Committee Page 5 May 26, 1999 Code Sections 54957 and 54956.9. Confidential Minutes of the Closed Session held by the Committee have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of actions taken will be publicly reported at the time the approved actions become final re Agenda Items Nos. 13A(1), 13A(2), and 13A(3) . At 7:00 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 7:00 p.m. Prepa"d by: � i h Debra Lecuna Deputy Committee Secretary Ibatl 1da1a11wp.dt8WendalSfeenn9 Commftet9A"91042899 SC Minutes.doc .a MINUTES OF AD HOC COMMITTEE MEETING Thursday, May 27, 1999 at 5:00 p.m. A meeting of the Ad Hoc Committee re Strategic Plan of the Orange County Sanitation District was held on Thursday, May 27, 1999 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: AD HOC COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Kelli Bum-Lucht, CDM John Collins, Committee Chair Leslie Moulton, ESA Jan Debay, Chair of the Board Kris Lindstrom, K.P. Lindstrom &Associates Peer Swan, Vice Chair Pat McGuigan, Chair, OMTS Committee STAFF PRESENT: Norm Eckenrode, Chair, PDC Committee Don McIntyre, General Manager Tom Saltarelli, Chair, FAHR Committee Debra Lacuna, Deputy Committee Secretary Peter Green David Ludwin, Director of Engineering Jim Herberg, Planning Supervisor Directors Absent: Bob Ooten, Director of Operations and Maintenance Michelle Tuchman, Director of Communications (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) AGENDA The agenda was posted in accordance with the requirements of California Government Code Section 54954.2. (4) PUBLIC COMMENTS There were no comments by any member of the public (5) REPORT OF THE COMMITTEE CHAIR No report was given by the Committee Chair. (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre discussed the near completion of the Strategic Plan. The project began in January 1996 and is approaching the and of its final phase with the adoption of a new Draft Environmental Impact Report that is being reviewed by the Committee. Minutes of the Ad Hoc Committee Meeting Page 2 May 27, 1999 (7) REPORT OF GENERAL COUNSEL No report was presented by General Counsel (8) AD HOC COMMITTEE DISCUSSION ITEMS A. Administrative Draft Environmental Impact Report An informal presentation was given by Engineering Staff and Project Consultants to discuss the first draft of the Environmental Impact Report which is scheduled to be released to the public on June 24, 1999. Staff is requesting the Committee's direction on what items should go to the Board for further action. 1. Level of Treatment The level of secondary treatment for future operation was discussed. The Strategic Plan recommends that the current level of 50/50 be changed to the permit requirements in order to monitor the ocean environment and save operational costs. This option is fully protective of the environment according to the Environmental Impact Report. The Committee gave staff suggestions on the information to be presented to the Board. 2. Use of the 7&inch Outfall The use of the 78-inch outfall for emergency discharge during peak wet weather was discussed as an alternative to constructing a new outfall. 3. Marine Environment and Public Health Impacts The EIR discusses impacts to the marine environment and public health if the Strategic Plan recommendations are implemented. These impacts are not significant and can be mitigated. The Strategic Plan recommendation to change the level of treatment to the amount allowed by our permit and implementing the GWRS program can cause the concentration of oil and grease in the ocean discharge to increase, however, permit limits will be met. An alternative to mitigate this impact would be to monitor and increase the level of treatment. In the event of use of the 78-inch outfall, beach closure would be necessary. However, since the 78-inch outfall would only be used during a winter storm event, it does not really pose a severe threat because these storms are infrequent. The EIR recommends disinfection to decrease the level of bacteria but that is contradictory to the RWQCB. Another mitigation measure is the application of new technology such as microfiltration to increase the quality of effluent being discharged through the 78-inch outtall. 4. Treatment Facilities and Collection System Impacts The final discussion was on how the preferred scenario would impact facilities. The preferred alternative requires the least amount of new facilities. The other posed alternative to treat full secondary with GWRS in place would result in the most new facilities. These new facilities would create impacts by increasing views of site facilities from residential areas. However, by implementing the Strategic Plan urban design element, we can more effectively screen Plant No. 2. Other impacts, such as traffic, noise and increase in hazard materials, can also be mitigated. W Minutes of the Ad Hoc Committee Meeting ' Page 3 May 27, 1999 (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Michelle Tuchman, Director of Communications discussed an upcoming media briefing before the EIR "hits the streets`tentatively scheduled for June 29 at the District's Administrative Office. Pertinent District staff will be present at the briefing to assist the media with any questions. It is anticipated that the Los Angeles Times, Orange County Register and Daily Pilot will be represented at the briefing. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) CONSIDERATION OF UPCOMING MEETINGS A meeting of the Planning Advisory Committee 2 is scheduled for Thursday, June 17, 1999 and a Strategic Plan Workshop is scheduled for Saturday, June 19, 1999. (12) CLOSED SESSION There was no closed session. (13) ADJOURNMENT The Chair declared the meeting adjourned at 7:00 p.m. by i Debra Lecuna Deputy Committee Secretary Hwe emxam;��wwtizuvaurw,,,N,�..es STEERING COMMITTEE Meong Date To ea.or Dlr. 06,23199 AGENDA REPORT Item Number Item Number x.A. Orange County Sanitation District FROM: Donald F. McIntyre, General Manager Originator: Gary G. Streed, Director of Finance SUBJECT: ORGANIZATIONAL RESTRUCTURING GENERAL MANAGER'S RECOMMENDATION Review the proposed 1999-2000 budget presentation regarding the potential organizational restructuring during the year. SUMMARY During the presentation to the FAHR Committee regarding the proposed 1998-2000 budget, some questions were raised about the status of the proposed organizational restructuring, and the impact of approving this budget. This is not intended to be a discussion or resolution of the alternatives; this item is agendized solely in order to resolve any lingering issues from the presentation. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ® This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION None ALTERNATIVES N/A YaaonW ae1 W nluNn1]t acnnNGExD.IrtM V<,wGdri W.Erc n..:..a erxim Page 1 CEQA FINDINGS N/A ATTACHMENTS 1. Excerpt from proposed budget. 2. Reorganization slide from FAHR presentation. YraOanWhlb9tldlfinVlVrnrcUGEIlW.11\I�vec98'4W tle[ e.,a.e: vmm Page 2 Excerpt from General Manager's Budget Message 1999-00 Proposed Budget Organizational Restructuring In continuing to find ways to restructure the organization to obtain further efficiencies and effectiveness, staff is proposing to further streamline the organization by consolidating the existing seven departments into five departments, during fiscal year 199"0. This proposal includes the consolidation of the Finance and Human Resource Departments into one Administrative Services Department, and merging the General Services Department, consisting of the Collection Facility and Plant Facility Maintenance Divisions, into the Operations and Maintenance Department e yd �.:ti;�;`�-aµ'S I� Communications d - Admin1 Finance STEERING COMMITTEE Meetlng Date To Bd.or Dir. O6/23/99 AGENDA REPORT 117 I3 NxW I Item Number Orange County Sanitation District FROM: Don McIntyre, General Manager Originator: Gary Streed, Director of Finance SUBJECT: PROPOSED 1999-2000 BUDGET GENERAL MANAGER'S RECOMMENDATION Review the 1999-2000 Budget proposed by the FAHR Committee for potential improvements to the process for the future, and to discover any unresolved issues. SUMMARY This is a debriefing opportunity for the Steering Committee. There may be opportunities for staff to improve the budget process, especially as it involves Directors, or there may be questions that have developed since the standing committee meetings. This item is agendized in order to hear from the Committee regarding these opportunities. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION None ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS 1. Alphabetical Index to CIP Detail Sheets Ondwtl lMp UM1NnQlG n*%GE DA,butleNB31 ow a..r.d: emae Page 1 611411999 11:16AM Capital Improvement Program ' Index to 1999.00 Capital Improvement Program Budget Alphabetical Order Within Location Contract Or 1999-2000 Accumulated Remaining Section Project Total Cosb to Cuab To Proj Dealt Project Description Number Project 6130109 2020 Sheet No Collection System Facilities Revenue Area 1 Miscellaneous Projects 500,000 500,000 15 Santa Ana Trunk Rehabilitation 1.17 7,494,000 22.800 7,471,200 18 Subtotal Revenue Area 1 7,994,000 22,800 7,971,200 Revenue Area 2 Atwood Sublrunk Improvements 2.50 1,890,100 1,890.100 19 Carbon Canyon Dam SewerIPS Replacemt 2.24-1 2.684.900 65,000 2.619,900 21 Carbon Canyon Dam Trunk Improvements 2.21-1 5,008.800 14,600 4,994,200 25 Euclid Relief Improvements-A 2-52 12.213.000 12.213,000 22 Euclid Trunk MH Rehabilitation 2-34-R 1,964,700 708,700 1,255.000 20 Miscellaneous Projects 2,000,000 2.000,000 23 Pump Station Improvements(10%) 2-37 2.634,500 $7,100 2,547,400 28 Santa Ana River Interceptor Alignment 241 31.438,400 9D8,200 30,530,200 17 Santa Ana River Interceptor Relief-A 2-31 11,853.800 64.000 11,789,600 18 Trunk Sewer Mapping Project 124.700 44,300 $0.400 24 Subtotal Revenue Area 2 71,812.700 1,891,900 69,920.800 Revenue Area 3 Magnolia Trunk Rehabilitation 3-35-R 10.352.000 1.223,100 9,128.900 30 Miller-Holder Trunk Sewer 348-1 11.536.600 475.800 11,060.800 27 Miscellaneous Projects 2,000,000 2,000,000 31 Mods to Magnolia Relief In Western 3-9-1 212,3D0 136.300 76.000 28 Pump Station Improvements(14%) 2.37 3,688,300 122.000 3,566.300 32 Seal Beach Interceptor Sewer Rehab 3.11-R 460,000 240.600 219,400 29 Trunk Sewer Mapping Project 157,900 56,100 101,800 33 Subtotal Revenue Area 3 28,407,100 2.253.900 26.153.200 Revenue Area 5 Back Bay Trunk Sewer Replacement 5.46 8.093.800 2.600 8,091,200 35 Miscellaneous Projects 2.000.000 2.000.000 36 Pump Station Improvements(28%) 2.37 7.376.700 244,000 7,132.700 38 Pump Station SCADA Comm Survey 80.500 - 80.500 37 Relocation of Lido PS 5.41-1 3.395,200 3,062.500 332,700 34 Trunk Sewer Mapping Project 20800 7,400 13,400 39 Subtotal Revenue Area 5 20.967,000 3.316,500 17.650,500 Revenue Area 6 Fairview Relief Sewer 6-12 3.594.900 2,735,900 859,000 40 Miscellaneous Projects 500.000 500,000 41 Pump Station Improvements(6%) 2-37 1.580.700 52,300 1,528,400 42 Trunk Sewer Mapping Project 16,600 5,900 10700 43 Subtotal Revenue Area 6 5.692,200 2,794,100 2,898100 8/1Q1990 11:16 AM Capital Improvement Program Index to 1999-00 Capital Improvement Program Budget Alphabetical Order Within Location Contract Or 1990-2000 Accumulated Remaining Section Project Total costs to Costs To Proj Detail Project Description Number Project 6130102 2020 Shoat No Revenue Area 7 Armstrong Subbunk Sewer 7.27 9,654,400 231,700 9,422,700 46 "B"Street/Mitchell Sewer Replacement 7.28 417,400 59,600 357,800 50 Gisler-Redhill System Improvements-A 7.36 4.025,700 4,025,700 49 Gisler-Redhill System Improvements-B 741 5,704.100 5,704.100 51 Gisler-Redhill Trunk Relocation 7-32 5,908,500 4,600 5.901,900 47 Miscellaneous Projects 2,000,OD0 2,000.000 52 Orange Trunk Improvements 7.39 3,942.500 3.942.500 48 Pump Station Improvements(33%) 237 8,693.900 287.600 8.406.300 44 Pump Station SCADA Comm Survey 78.100 78,100 54 Raoquat Hill PS Abandonment 7-14-3 204,600 204,600 45 Sunflower Interceptor MH Rehabilitation 7.21 5.412.700 25,100 5,387,600 53 Trunk Sewer Mapping Project 24,900 8,900 16.000 55 Subtotal Revenue Area 7 45,064,800 617,500 45.447,300 Revenue Area 11 GaMenwest Street Trunk Sewer Replacronl 11-17-3 3.920,400 268,100 3.652,300 57 Hell Interceptor 11.20 4.072.900 255,100 3,817.800 56 Huntington Beach Sewer Abandonment 11-23 538.700 92,500 446,200 55 Miscellaneous Projects 2,000.000 2.000.000 60 Pump Station Improvements(9%) 2.37 2,371,100 78,400 2.292.700 61 Pump Station SCADA Comm Survey 78,100 - 78.100 62 Trunk Sewer Mapping Project 41,600 14,800 25,800 63 Warner Avenue Relief Sewer 11-22 4,027,700 4.027.700 59 Subtotal Revenue Area 11 17,050,500 706,900 16,341.600 Revenue Area 13 No Projects Subtotal Revenue Area 13 Revenue Area 14 Miscellaneous Projects 200.000 200.000 64 Subtotal Revenue Area 14 200,000 200.000 Collection System Total 198,188,300 11,605,600 186.582,700 Treatment and Disposal System Facilities Plant No, 1 Chemical Facility Mods. PI-46-2 4,235,300 622,900 3,612,400 75 Demeaning Bell Press Rebuild 526,800 - 526.800 74 Elect Facility Mode 6 Safety Upgrades P140.1 442,900 385,600 57.100 76 Facilities Engineering Projects FE•P1 20,000,0Dg 20.000.000 78 Grit Chamber Modifications P1.69 141,800 34,000 107.800 67 Headworks 02 Pump Impr 8 Overhaul 200.200 - 200,200 65 High Rate Digester Mix Pump Mach Seals SP30 517,DD0 92.000 425.000 73 Primary clarifiers-16 PI37 75,450,100 892.800 74.557.300 65 Primary Effluent Pumping Automation 171,800 - 171.800 69 611411999 11'.16 AM Capital Improvement Program Index to 1999-00 Capital Improvement Program Budget Alphabetical Order Within Location Contract Or 1999-2000 Accumulated Remaining Section Project Total Costa to Coate To Proj Detail Project Description Number Project 613wa9 2020 Sheat No Rehabilitate 4 Trickling filters PI-76 91500.000 9,500,000 71 Secondary Treatment Improvements PI-38.2 40,800,000 40,112.800 687,200 70 Seismic Retrofit of Four Structures P1444 1,329,000 394,300 934,700 77 Sunflower on.Replacement PI-62 407,400 17,600 389,800 66 Trickling Filter Clarifiers-5 P1-77 11,500.000 11.500.000 72 Subtotal Plant No. 1 185,222,300 42,552.200 122.670,100 Plant No.2 DAF Support Rail Replacement 65,000 - 65,000 83 DAFT Hardware&Software Upgrades SP•21 180,000 70.400 109.600 95 Dewatering Oak Press Rebuild SP-37 825.000 107.200 717,600 84 Digesters 1-0 Rehab P239 22,058,500 1.247.000 20.811,500 86 Electrical Fac.Mods&Safety Upgrades P247-1 2.657.900 969.300 1,718,600 90 Facilities Engineering Projects FE-P2 20,000,000 20,000,000 97 G-1,G-2 Conveyor Belt Rehab 41,600 - 41,800 87 Gas Compressor Redundancy P2-79 499,800 60.500 439,300 91 Headworks Improvements P266 14,708.000 39,500 14,668,500 81 Headworks Pump Improvement&Overhaul SP-32 300.000 83,500 216,500 79 High Pressure Compressed Air System P2.61 560,000 71.400 486.600 89 LCI Surge Suppressor Replacement 33,400 33.400 94 Peak Flow Management J67 3.640,000 3.640.000 93 Rehab D&E Clarifier Sweep Arms 68,200 08,200 82 Rehab Main Sewage Pump Motors 209,000 - 209,000 80 Sludge Grinder Replacement SP•35 224,000 188,500 55,500 &5 Solids Storage Facility P260 18,324,900 725.000 17.699,900 68 Tunnel Lighting and Monitoring Rehab J65 459,500 - 469,500 98 Utilities Rehab&Refurb 1,000,000 - 1.000.000 92 Warehouse at Plant 2 P265 1,598,000 737.000 861.000 96 Subtotal Plant No.2 87,483,000 4,279,300 $3,203,700 Interplant-Joint Works Area Classificatlon Studies J35 1,145.000 679,600 465,400 112 Busham Trunk Improvements 1.24 32,803,500 91,500 32,712,000 100 Cable Tray Improvements at Pt &P2 J-47 12,750.000 264,000 12.496,000 113 Can Gen Engines Emission Monitoring Sys 564,200 132,800 431,600 108 CenGen wasteheat boilers mode. J-64 200,000 5.000 196,000 111 Closed loop cooling&imps J62 2.694.200 182,100 2,612.100 125 Collection Facilities Depot J60-1 1,534.100 9.800 1,524.300 99 Collection Facilities Depot&Shops J-80 210,700 35.600 175,100 129 Computeri2d Facilities Records&Drawings J•25-1 4,966,300 844.500 4,111,800 121 Confined Space Personnel Receiver System J49 423,000 70.100 352.900 t la Electrical Power Sys Single-line Diagrams J-26-5 3.367.500 25,000 3,341.500 114 Electrical Power System Studies J-2S4 3.215.500 962,100 2,253.400 115 Evaluate&Install Warehouse Barad¢Ed 112,000 - 112.000 120 Facilities Engineering Projects FEJ 20,000,000 20,OD0,000 126 Fiber Optic Upgrades 660,000 147,900 512.100 124 Fire Alarm&Security System Upgrades J-57 a27,000 677.700 49.300 119 Foster Pump Station(78-Inch ou8all) J-59 28,200,000 28,200,000 lot Grit Auger Replacement J-52 1,210,000 136,500 1,073.500 104 Imps to CenGen Staring Air Sys. J63 105,800 18,000 147,600 110 6/14/1999 11 16 AM • Capital Improvement Program Index to 1999-00 Capital Improvement Program Budget Alphabetical Order Within Location Contract Or 1MO62000 Accumulated Remalnin9 Section Project Total Costs to Costs To Proj Detall Project Description Number Project 6/30199 2020 Stuart No Information Technology Office/Shop Trailers J61 397.100 27.200 369.900 130 Internet E-mail Browsing Mebsite) 382.200 122.200 260,000 122 Odor Control Process Rehab&Refurc J-71 5.337,000 - 6,337.000 127 Outlall flow meter replacement J-66 924,000 71,600 852.400 117 Plant Reinvention/Automation J42 25,760,400 1,613,500 24.146.800 133 Power Monitoring&Control System J-33-3 4,047,30D 4.047,300 134 Rehab&Upgrade Esis Ave Pump Sin 1-10 1.799,500 1,799,500 103 Revision of Standard Specs. J-44 439,700 177,500 282,200 159 Sec.Treatment Moniioring&Control Sys.Upgrade J614 4,316,000 430.100 3,885,900 105 Small Process-Related Equipment Repl 240,000 80.000 160,000 131 SSO Training Facility 63,S00 - 63,800 101 Standardize Pt&P2 Field Fiber Optic Terminal Junction 324,700 56.100 268.600 154 Standby Power&Reliability Mods. J-33-1 17,370,100 1,540.600 15,829,500 116 Tunnel Structural Integrity&Cover J-65 428,300 47,500 378,800 128 Subtotal Interplant-Joint Works 176,668,900 8.339,400 168,327,500 Special Protects Automation Report Publishing SP-36 195,000 54,000 141,000 141 Belt Press Automation 175,000 2,000 173,000 135 CMMS Programming SP-04 490,000 218,900 271,100 142 Data Integration SP-02 4.334,000 1,166,500 3,147,500 144 Document Management SP-01 800,000 1811600 618,400 143 Effluent Sampler Improvements 100,000 - 100.000 140 Emulsion Polymer Make-Down Unit 100,000 - 100,000 135 Financial Information System 2,958.000 2.250,000 708,000 156 Geographic Information System SP-15 874.000 400,600 473.400 147 Intranet Application Development 235,600 40,500 195,100 148 Investigate&Repair Ocean Outtall J-39 1,274,600 1,039,200 235,400 106 Network Backbone Upgrade Cont. 1,439.000 294,900 1,144,100 123 Network Test Facility 125,000 93,200 31,800 161 Ocean Monitoring Database-Phases I&11 120,200 - 120.200 163 OCSD Land Ownership Feasibility Study 160.100 160.100 137 Offlce Equipment 7.500 - 7.500 161 Plant O&M Manual&SOP Project-Phase 1 230,000 10,000 220.000 167 Portable Storage Building 9.500 - 9.500 162 Records Management Program 255,000 255.000 167 Replace Interplant Fiber Optic Cable 498,500 75.000 423,50D 155 SCADA Comm-Ethernet Study 161,900 - 161.900 149 Scrubber Chemical Feed System 812,200 366,000 446,200 158 Security System Improvements 1,332,800 692,800 640,000 139 Shelving&Archiving 30,000 30.000 ISO Source Control Programming SP-13 576,00D 312,400 263.600 145 Special Research&Optimization Projects 1.367,600 - 1,367,000 170 Strategic Into.Architecture(SIA) SP-03 724,000 232,100 491.900 146 Strategic Plan-Phase 3 J40-3 2,193.700 1,971,100 222,600 165 Strategic Plan Program EIR J404 1.120,100 710.600 409.500 166 Voice Data Building Rewiring 580,100 471,100 209,000 150 Windows 2000 OS Upgrade Study 154.900 - 164.900 153 V2K Dale Change 3.465,400 2,100,000 1.365.400 152 Subtotal Special Projects 26.999,700 12.702,500 14.297,200 6I14)1999 11:16 AM Capital Improvement Program Index to 1999-00 Capital Improvement Program Budget Alphabetical Order WRhin Location Contract Or 1999-2000 Aecumulatetl Remaining Seed.B Project Total Costs to Costs To Pro)Detail Project Description Number Project 6130199 2020 Sheet No Coonentive Projects Cooperative Projects(181,conservation) J-73 150,010,000 20.000 149,990,000 102 GM System J-36 121.924.700 1.275.000 120.649,700 132 Water Conservation J-72 4,644,000 2W.000 4.444,000 165 Watershed Management Program 150.000 150,000 169 Subtotal Cooperative Projects 276,728,700 1,495,OOD 275,233.700 Equipment Tools 8, Fixtures 48.964.200 48.964,200 218 Total for Joint Treatment Works 782,064.800 69,368,400 712,696,400 Total Projects Budgeted 900.253.100 80.974.000 899,279,100 STEERING COMMITTEE Me"Date To ea.of Dir. 6123t AGENDA REPORT I IMP IMMNUMW Orange County Sanitation District d FROM: Donald F. McIntyre, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: July Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in July. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in July: OMTS Committee: 1. Optimization of Central Generation Efficiency Tracking (Information Item) 2. Compliance with the EPA's Accidental Release Program (Information Item) 3. SAWPA/Watershed Management (Information Item) 4. Energy Conservation Programs (Information Item) PDC Committee: 1. Ratify Change Orders 2 and 3, and approve Closeout Agreement and Notice of Completion, Contract No. 7-17, Replacement of a Portion of Orange Park Acres Sewer 2. Approve PSA for design of New Addition to Fleet Service and Rebuild Shop, SP 19990022 3. Approve Addenda 2 and 3 to Job No. 132-42, Plant Automation 4. Approve Addendum No. 3 to Reimbursement Agreement with City of Newport Beach, re Contract 5-41, Relocation and Modifications to Sewers for the Widening of Newport Boulevard and Pack Coast Highway FAHR Committee: 1. Consider Annual Review of Investment Policy 2. Data Warehousing Demonstration (Information Item) 3. Receive and file Quarterly Report of General Manager- Approved Purchases 4. Consider Retirees Health Care Benefit 5. Consider Purchasing and Delegation of Authority Resolution PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt H.h ft�ERING CAMMITLEEY9JunYPL4NAt1wJWyArd- ft� . Page