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Home My WebLink About1999-02 FILED IN THE OFFICE OF THE SECRETARY ,l ORANGE COUNTY SANITATION DISTRICT I DRAFT MAR 2 4 1999 MINUTES OF STEERING COMMITTEE MEETANG Wednesday, February 24, 1999 An adjourned meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, February 24, 1999 at 4:30 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: OTHERS PRESENT: Jan Debay, Chair of the Board Thomas L. Woodruff, General Counsel Peer Swan, Vice Chair Ryal Wheeler Pat McGuigan, Chairman, OMITS Committee Norm Eckenrode, Chairman, PDC Committee STAFF PRESENT: Tom Saltarelli, Chairman, FAHR Committee Don McIntyre, General Manager John Collins, Past Chairman of the Board Blake Anderson, Asst. General Manager Jean Tappan, Committee Secretary Directors Absent: Greg Mathews, Asst. to the General Manager Todd Spitzer, County Supervisor Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Patrick Miles, Director of Information Technology Bob Ooten, Director of Operations and Maintenance Gary Slreed, Director of Finance Michelle Tuchman, Director of Communications (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the of the January 27, 1999 Steering Committee meeting were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. Minutes of the Steering Committee Page 2 February 24, 1999 (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre reported that there is a water tour planned by the Water Education Foundation that might be of interest to the directors. He will announce this tour at the Board meeting tonight. Mr. McIntyre also reported that we have received preliminary notice that we may be fined something as a result of the spill on PCH. The RWQCB staff felt that the District did have some liability. Bob Ghirelli, Director of Technical Services, added that the staff report on the spill will recommend that the three parties share any fine that may be imposed. Mr. Ghirelli indicated that District procedures have been revised and staff is working with Underground Service Alert staff to get legislative amendments on their procedures as well. The Directors will be advised when the final determination by the Regional Board is received. Mr. McIntyre indicated that the District staff did not disagree with the regulators. Blake Anderson updated the Committee members on activities relating to the Park Place development. IRWD staff has continued to meet with District staff to resolve some of the 15 issues relating to the exchange of facilities. A white paper will be prepared and presented to the Steering Committee at its March meeting that will discuss the pros and cons of the issues relating to the proposed exchange. Trammel Crow has agreed to 'one last extension' of the tolling agreement, through March 9. In order for staff to complete the work with IRWD, they will need at least 90 days and preferably 120 days. A preliminary timeline has been developed. Director Swan announced that he has voluntarily removed himself from this issue, and Director Shea is no longer taking part in negotiations either. The Committee directed staff to request a 120-day extension to the tolling agreement to make an orderly assessment of the issues, prepare a white paper and put together the three agreements that are contemplated for the transfer of Park Place from Area 7 to Area 14, including the financial impacts. If agreement cannot be reached with Trammel Crow, then a lawsuit may result. Mr. Anderson updated the Committee members on the Kem County biosolids issues. Mr. Ghirelli and Mike Moore reported on the most recent Board of Supervisors meeting, at which District staff made an excellent presentation. The meeting was videotaped and it will be made available for future meetings. A final vole by the Kern County Supervisors on land application of Class B biosolids is expected within the next 3-6 months. Mr. McIntyre indicated that staff is continuing to look for sites for a possible composting operation, and may consider joint ownership with other agencies. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. He did, however, indicate that he had just received the response from the arbitrator on the SPMT negotiations, but has not had a chance to review it. Minutes of the Steering Committee Page 3 February 24, 1999 (8) DISCUSSION ITEMS (Items A-E) A. Five-year Retrospective. Michelle Tuchman discussed the preparation of this document to address the changes that have occurred in the past five years, as well as discussing where the agency is at present and what direction it is headed. This is mostly technical information that is prepared by O&M for the annual report but would be written in layman's terms. It would also include additional background information to help the Directors with decision making on future issues. The Committee members decided that at this time this document was not necessary. The information staff is presenting to the Directors is sufficient. Rather than an overview, specific audiences should be considered first. B. Y2K Action Plan Update. Patrick Miles indicated that work is proceeding and, with the exception of embedded items, things are going smoothly. The objectives of the Action Plan were reviewed. At this time it doesn't appear that the budget will be exceeded. A contingency plan is being developed and will be presented to the Directors in April. It was noted that staff will be on site on December 31, 1999 and will monitor wood-wide events in an effort to head off any problems that others may experience. The assessment has turned up a non-compliance problem with the control system for the central power generation engines. The manufacturer is correcting this. C. Serving Areas outside OCSO Sphere of Influence. Don McIntyre stated that we continue to receive sewer service requests from developers of property outside the boundaries of the District. In some cases, the local sewering agencies oppose our providing this service, for reasons other than environmental and public health. The existing policy allows exceptions with Board concurrence. Staff will prepare a white paper on the various issues and report back to the Steering Committee. D. FY 98-99 Objectives for General Manager's Performance Evaluation. The Committee reviewed the objectives and asked that revisions be made. Objective No. 6 is to be removed. Staff will revise the document and return it to the Committee for approval at the next meeting. E. Review Agenda Items Scheduled to be presented to Committees in March. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. Director Collins asked that the issue of consolidated user fees be considered by the FAHR Committee. After some discussion the General Manager indicated that this study would be included in the Finance Department's work plan for 99-00. Director Swan submitted a list of suggested discussion items for the retreat and staff will be assigning these issues to the various working committees for additional discussion and possible consideration as time permits. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Proposed Organizational Restructuring. This discussion was continued from the adjourned February 22 retreat. The Steering Committee reviewed six options, which were only a sampling of the possibilities. The two areas that are being considered are 1) what the structure of the organization is going to look like, and 2) identify the work groups within the agency from the standpoint of Minutes of the Steering Committee Page 4 February 24, 1999 manageability. A decision will be required on whether to run the agency 'lean and mean' or have one or two assistant general managers. It as stated that the General Manager should make the final decision on how the organization should be structured according to his/her management style, and that person has not yet been decided. Don McIntyre said that this issue would impact the budget assumptions and development. It was decided that this subject needed additional discussion at the next Steering Committee meeting, March 24, and to give it adequate time, the meeting will begin at 4:30 p.m. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for March 24, 1999 at 4:30 p.m., one-half hour earlier than usual. It is scheduled to be a combined meeting with the Strategic Plan Ad Hoc Committee. (13) CLOSED SESSION A Closed Session was agendized, however, because the discussion item was also on the Board agenda, the Committee chose to defer discussion. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:32 p.m. Submitted by: �r rJ a Tappan t ring Committee Secretary M�Yprp�LSlEERMG COYYRiEFWfMYVO3NYY SC YnuYa J¢ _ IN Tht uehGh uF T he bechc Inn r r ORANGE COUNTY SANITATION DISTRICT DRAFT MAR 2 4 199 MINUTES OF STEERING COMMITTEEIEXECUTIVE MANAGEMENT COMMITTEE RETREAT Saturday, February 20, 1999 A meeting of the Steering Committee and the Executive Management Team of the Orange County Sanitation District was held on Saturday, February 20, 1999 at 9 a.m., in the District's Administrative Office. CALL TO ORDER Chair Jan Debay called the retreat to order at 9:06 a.m. and welcomed the Steering Committee and Executive Management Team members to the meeting. Those present were: STEERING COMMITTEE MEMBERS: Directors Present: OTHERS PRESENT: Jan Debay, Chair of the Board Thomas L. Woodruff, General Counsel Peer Swan, Vice Chair Pat McGuigan, Chairman, OMTS Committee No" Edrenrode, Chairman, PDC Committee STAFF PRESENT: Tom Saltarelli, Chairman, FAHR Committee Don McIntyre, General Manager John Collins, Past Chairman of the Board Blake Anderson, Asst. General Manager Jean Tappan, Committee Secretary Directors Absent: Greg Mathews, Asst. to the General Manager Todd Spitzer, County Supervisor Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Ed Hodges, Director of General Services Admin. Patrick Miles, Director of Information Technology Bob Dolan, Director of Operations and Maintenance Mike Peterman, Director of Human Resources Gary Streed, Director of Finance Michelle Tuchman, Director of Communications REPORT OF THE GENERAL MANAGER Don McIntyre reviewed the purpose and the intent of the retreat—to discuss and determine policy pertaining to organizational issues and the future direction of the agency. REPORT OF GENERAL COUNSEL General Counsel indicated that all members of the Executive Management Team have also been designated as members of the Negotiation Team, as follows: Minutes of the Steering Committee Page 2 February 20, 1999 Bob Ghirelli, Director of Technical Services David Ludwin, Director of Engineering Ed Hodges, Director of General Services Admin. Patrick Miles, Director of Information Technology Bob Ooten, Director of Operations and Maintenance Mike Peterman, Director of Human Resources Gary Streed, Director of Finance Michelle Tuchman, Director of Communications Greg Mathews, Assistant to the General Manager Tom Woodruff, General Counsel Jean Tappan, Committee Secretary CLOSED SESSION The Negotiating Committee then adjourned into closed session at 9:08 a.m., pursuant to Government Code Section 54957.6 to discuss proposed changes to the compensation program for 501-and OCEA-represented employees. Minutes of the Closed Session are on file with the Board Secretary. The minutes of the Board of Directors will report on the actions when they are approved. At 10:30 a.m., the Committee reconvened in regular session. DISCUSSION ITEMS Don McIntyre announced that negotiations with 501 and OCEA will be headed by Dan Cassidy, an outside consultant. Organizational Issues: Succession plan for 2000. Mr. McIntyre indicated a need for succession planning because of the department of Mike Petennan, Director of Human Resources, on January 1, 2000 and himself in May 2000. With budget development underway, this may be the time to consider reorganizing the agency. It was Mr. McIntyre's recommendation that the Steering Committee consider appointing Blake Anderson the future next general manager well before his contract expires May 12, 2000. The six months of recruiting that would be necessary if going outside the agency would create additional anxiety for employees. Organizational Structure. Blake Anderson described a proposed change in the organization that would reduce the number of departments to 5 and eliminate the AGM position. The change would be included in the 1999-2000 budget, though probably not implemented at that time. While the divisions would remain essentially the same in numbers, the reporting structure would change. The goal is to streamline and flatten the executive management structure. After much discussion, the Steering Committee agreed to adjourn the discussion to 4:30 p.m., Wednesday, February 24, prior to the regular Steering Committee meeting. Staff was directed to provide 4-5 options for consideration by the Committee. Minutes of the Steering Committee Page 3 February 20, 1999 Slaffina Plan: Impact of CIP on Engineering and other Departments. David Ludwin explained the need for additional staffing in the Engineering Department because of the increase in Capital Improvement Projects scheduled for the next 4-5 years. Some of the requested positions will be contract employees rather than full-time District employees. This will allow hiring staff that have speck skill sets for the duration those skills are required. Staff will prepare a narrative explanation as well as the charts and present them to the PDC Committee. Necessary job skills will be identified to complete the CIP, as well as identifying skills of existing employees. Revisit Taroet Numbers. Staff has determined that to go below 500 would require automation of the plants and at this time that is at least three years away. Job J-42, currently underway,will identify what operations are cost effective to automate. Willingness to Increase Operational Risk to Achieve Staffing Reductions. Risks associated with automation must also be considered and managed. A model will be presented to the Directors when this project is complete. Because this information is not available at this time, staff is recommending that the current staffing projections remain in place. Willingness to Utilize Layoffs to Achieve Staffing Reductions. This issue was not discussed ANNOUNCEMENTS Blake Anderson announced that there will be a workshop on March 13 to discuss ocean issues re the Groundwater Replenishment System EIR so that the Directors will have background information before considering the adoption of the final EIR at the March 24 Joint Boards meeting. On Saturday, April 10, another workshop will be held at the request of the FAHR Committee to review the connection fee rate schedule. All directors will be encouraged to attend this workshop. ADJOURNMENT The Chair declared the meeting adjourned at 12:15 p.m. Submitted by. / t74 J Tappan Bring Committee Secretary N:Wp Oblpp SZMERMG COMMRIEEIBNe4MO PS MTR fMinu Ae STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, February 24, 1999, was duly posted for public inspection in the main lobby of the District's offices on February 18, 1999. IN WITNESS WHEREOF, I have hereunto set my hand this 24th day of February, 1999. 7 ` Penny Kyle, Se tary''of the Board of Directors of Orange County Sani4tion District Posted: February 18 , 1999, Y . Y'4 p.m. By: Signature wpaac`sm�s�,<ommµosrig im b ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY (2) press: V 141 9 6 2-2411 mailing alarm. P0, 6ax B127 Fountain Valley,GA 92729-0127 NOTICE OF MEETING street sadnu: 10844 Ellis Avenue Fountain Volley,Ca STEERING COMMITTEE 92708-7018 ORANGE COUNTY SANITATION DISTRICT Member AS...Its 0 WEDNESDAY, FEBRUARY 24, 1999 - 5 P.M. cities Anaheim Brea Buena Park DISTRICT'S ADMINISTRATIVE OFFICE cypress 10844 ELLIS AVENUE reunion Valley Fullerton FOUNTAIN VALLEY, CALIFORNIA 92708 Garden Grave Huntington Beach Irvine Le Habra Le Palma Los Alamima Newport Bosun A regular meeting of the Steering Committee of the Board of Directors of Grange Orange County Sanitation District, will be held at the above location, date Placentia Santa Ana and time. soul Beach stanron Tustin Ville Perk Yorbe Linda County of orange Sanitary District. Costa Mesa Midway City Water Districts Irvine Rerun 'To Pneract the Public Health and the Environment through Excellence in Maramser Systems' STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT YEAR Wednesday, February 24, 1999 Wednesday, March 24, 1999 Wednesday, April 28, 1999 Wednesday, May 26, 1999 Wednesday, June 23, 1999 Wednesday, July 21', 1999 Wednesday, August 25, 1999 Wednesday, September 22, 1999 Wednesday, October 27, 1999 Wednesday, November 17', 1999 Wednesday, December 15', 1999 Wednesday, January 26, 2000 Wednesday, February 23, 2000 'Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: February 24, 1999 Meeting Time 5 p.m. Meeting Adjourned: Committee Members Jan Debay, Chair of the Board ............................ John J. Collins, Past Joint Chairman .................... Peer A. Swan, Vice Chair................................... Norm Eckenrode, Chair, PDC Committee .............. Pat McGuigan, Chair, OMTS Committee ..............._ Tom Sallarelli, Chair, FAHR Committee ................_ - Todd Spitzer, Supervisor .................................... Others Thomas L. Woodruff, General Counsel .................... Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson, Asst. General Manager.............. Michelle Tuchman, Director of Communications......._ Patrick Miles, Director of Information Technology....._ Jean Tappan, Secretary........................................... c: Debbie Lacuna AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, FEBRUARY 24, 1999 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the once of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). 1 -2- February 24, 1999 Agenda (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the January 27, 1999 Steering Committee meeting. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Lower Colorado River Tour Sponsored by Water Environment Federation (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A—E) A. Preparation of Five-year Retrospective (Michelle Tuchman) B. Y2K Action Plan Update (Patrick Miles) C. Serving Areas Outside OCSD Sphere of Influence (Don McIntyre, Tom Woodruff and Gary Streed) D. Review FY 98-99 Objectives for General Manager's Performance Evaluation E. Review Agenda Items Scheduled to be Presented to Committees in March (Information item only) (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FORACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, March 24, 1999. This will be a combined meeting with the Strategic Plan Ad Hoc Committee. The next Board Meeting is scheduled for 6:30 p.m., Wednesday, March 24, 1999. -4- February 24, 1999 Agenda (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session to discuss the following: 1. Correspondence re Employee Termination B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT jt H:%".WANGENGMSIEEHING WMMMEE�EB 499 AGENMDOC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Cheir: Jan Debay (949)644-3004(Newport Beach City Hall) Secretary: Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mail: ItaDDan Oocscl.Com DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, January 27, 1999 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, January 27, 1999 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: OTHERS PRESENT: Peer Swan, Chair pro tern Thomas L. Woodruff, General Counsel Pat McGuigan, Chairman, OMITS Committee Ryal Wheeler Norm Eckenrode, Chairman, PDC Committee Tom Saltarelli, Chairman, FAHR Committee STAFF PRESENT: John Collins, Past Chairman of the Board Don McIntyre, General Manager Blake Anderson, Asst. General Manager Directors Absent: Jean Tappan, Committee Secretary Jan Debay, Chair of the Board Gary Streed, Director of Finance Todd Spitzer, County Supervisor Bob Ghirelli, Director of Technical Services Michelle Tuchman, Director of Communications Patrick Miles, Director of Information Technology Greg Mathews, Asst. to the General Manager (2) APPOINTMENT OF CHAIR PRO TEM Vice Chair Swan was appointed Chair pro tem. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the December 16, 1998 Combined Steering and Ad Hoc Committees meeting were approved as drafted. Minutes of the Steering Committee • Page 2 January 27, 1999 (5) REPORT OF THE COMMITTEE CHAIR The Committee Chair pro tem Swan asked that a discussion of the Human Resources survey results be placed on the February FAHR Committee agenda. (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre reported that he received a request from the League of Cities to help sponsor Richard Rodriguez at their February meeting. There was no objection, however a complimentary ticket will be requested for Director Swan. Mr. McIntyre also mentioned that staff attended the State of the County update presented by Supervisor Smith that was sponsored by the Orange County Forum. he was supporting watershed management as a new initiative. Blake Anderson, Assistant General Manager, and Mr. McIntyre attended a salinity seminar earlier in the day, and Blake described some of the more important issues. At this time, very little has been done about this problem. Mr. Swan said that IRWD had performed a study about ten years ago that addressed this issue. There is a new report available on brine water management. Blake can provide copies. The County has filed a Notice of Preparation for an EIR on additional bridge crossings over the Santa Ana River. Two proposed crossings would impact Plant 2 and one would affect Plant 1. The District will comment on this EIR for the record. Last Friday there was an incident on site that resulted in one of our Y2K consultants being accosted and her car stolen. The police are investigating. Staff held a briefing and changes will be made to security procedures. The General Manager will report on this in his February letter to the Board members. Update on Biosolids Issues: Mr. Anderson reported that the Kem County Board of Supervisors voted to extend the existing biosolids ordinance for another year. It will expire in January 2000. It is anticipated that a revised ordinance will be presented to the Supervisors in the fall of 1999. The option on purchasing the Wheeler Ridge site has been terminated as a result of the due diligence. Three endangered animal species and one plant species were identified and the mitigation measures would be unacceptable. Staff was directed to continue looking for opportunities in Kem County. Update on Matters ne Santa Ana Watershed Protect Authority(SAWPA): Mr. Anderson will report on this at the next Steering Committee meeting. Update on Y2K Action Plan: The update was moved to be included in agenda item B.C. Minutes of the Steering Committee Page 3 January 27, 1999 Mr. McIntyre also reported that to date cooperative projects applications have been received that total about $5 million. The due date is Friday, January 29. At the February 2 Cooperative Projects Guidance Committee, these applications will be considered. A report will be presented to the Steering committee with funding recommendations and then to the Board for approval. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) DISCUSSION ITEMS (Items A-G) A. Two-year Limit for Connection Fee Credits Two requests for waiving the two-year limit have been received. After discussion staff was directed to send the item to the FAHR Committee for further review of the options identified in the agenda report. B. Michelson Pump Station Drainage Area In an effort to negotiate with Trammel Crow, staff has initiated meetings with IRWD to discuss the possibility of IRWD providing sewer service to this drainage area. The members directed staff to continue discussing alternatives with IRWD and to perform the due diligence necessary to transfer the area to IRWD. The tolling agreement with Trammel Crow will have to be extended. C. Y2K Emergency Purchasing Authority The Steering Committee agreed to allow the General Manager to sign purchase orders for Y21K-related items under the Emergency Purchasing Authority. The General Manager will report to the Board when and if he exercises this authority. D. Steering Committee/EMT Retreat Discussion Items The Steering Committee members asked that further revisions be made. Michelle Tuchman, Director of Communications, will review recommendations from the members, review with the Chair and finalize the agenda based on comments received from the members. E. Consider Adjusting 1999 Board And Steering Committee Meeting Dates The Steering Committee will recommend to the Board the following meeting date changes: 1. July 28 to July 21 (conflict with League of CA Cities meeting) 2. November 24 to November 17 (Thanksgiving holiday) 3. December 22 to December 15 (Christmas Week) V Minutes of the Steering Committee Page 4 January 27, 1999 F. Consider'98-99 Performance Objectives for General Manager The members decided to delay this discussion until February when Chair Debay would be present. G. Review Agenda Items Scheduled to Be Presented to Committees in February The Agenda Items scheduled to be reviewed by the Board's working committees was reviewed. Pat McGuigan, OMTS Committee Chair, indicated that there was only one report item on the OMITS Committee agenda she would like to cancel the February meeting. An announcement will be made at the Board meeting after discussing this with Ed Hodges. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, February 24, 1999 at 5 p.m. (13) CLOSED SESSION There was no closed session. (14) ADJOURNMENT The Chair pro tern declared the meeting adjourned at 6:30 p.m. Submitted by, i .�6#n Tappan Bring Committee Secretary ItVp.ASNWMMSiffN.G LOIIwREfluw4nuv011iw SC YniMlex WATER EDUCATION FOUNDATION LOWER COLORADO RIVER TOUR ITINERARY (DRAFT) MARCH 3-5, 1999 SPONSORED BY: Water Education Foundation CO-SPONSORED BY: Lower Colorado Region, U.S. Bureau of Reclamation Cadiz Land Company Inc. Coachella Valley Water District Imperial Irrigation District U.S. Filter Corporation RESOURCE SPEAKERS: 7, American Rivers John Redlinger, Lower Colorado Region, U.S. Bureau of Reclamation Harry Ruzgerian, MIND of Southern California DAY 1, WEDNESDAY, MARCH 3 The Colorado River System and Hoover Dam; Nevada water use 7:30 a.m. CHECK-IN Emerald Springs Holiday Inn, 325 E. Flamingo Rd., Las Vegas, NV. 702-732-9100. Coffee and rolls. 8:00 a.m. Tour briefing. Overview of Colorado River system; role of the Bureau of Reclamation on the Over. Southern Nevada water needs. SPEAKERS: Bob Johnson, regional director, Lower Colorado Region, U.S. Bureau of Reclamation Pat Mulroy, general manager, Las Vegas Valley WD and Southern Nevada WA 9:00 a.m. DEPART for Hoover Dam. EN ROUTE: Video on construction of Hoover Dam. SPEAKER: John Redlinger, U.S. Bureau of Reclamation ROUTE: From Holiday Inn, E. Flaming Rd. to Hwy. 93/95 South to end. Left on lake Mead Dr. Right on Boulder Hwy (93) to Boulder City. Left on Hwy. 93 truck route to Hoover Dam. 10:15 a.m. ARRIVE Hoover Dam for private tour. 12:15 noon LUNCH, Hoover Dam Visitor's Center 1:30 p.m. DEPART for Havasu National Wildlife Refuge. EN ROUTE: Nevada water use and needs. Environmental issues on the river. Colorado River operations; effect of fluctuating river flows on riparian habitat. SPEAKERS: Representative for Naomi Duerr, Nevada State Water Planner John Redlinger, Bureau of Reclamation T, American Rivers ROUTE: Hwy. 93. Right on Hwy. 95 to Needles. Right on Needles Hwy. East on 1-40 into Arizona. First exit to Havasu National Wildlife Refuge. Travel about 3 miles, turn right to Catfish Paradise. 3:45 p.m. ARRIVE Havasu National Wildlife Refuge SPEAKER: Greg Wolf, Havasu National Wildlife Refuge, U.S. Fish & Wildlife Service 4:30 p.m. DEPART for Lake Havasu City ROUTE: East on 1-40 to Lake Havasu City. In Lake Havasu City, turn right on Palo Verde, left on London Bridge Rd. to Holiday Inn. 5:15 p.m. ARRIVE Holiday Inn, Lake Havasu City, AZ; 602-855-4071 6:15 P.M. DEPART for Shugrue's Restaurant, no-host cocktails and dinner 6:30 p.m. ARRIVE Shugrue's 7:00 p.m. DINNER, Shugrue's Restaurant Discuss regional coalitions on water quality. SPEAKER: Norm Hicks, mayor, Bullhead City DAY 2, THURSDAY, MARCH 4 — — Colorado River Allocations: Arizona water uses; Indian water rights; urban and agricultural water use in California; the Imperial Valley. 7:00 a.m. BREAKFAST. 7:30 a.m. Arizona water use, groundwater banking. SPEAKER Larry Dozier, Deputy General Manager, Central Arizona Project 8:15 a.m. DEPART for Central Arizona Project pumping plant EN ROUTE: Bill Williams National Wildlife Refuge, Needle Mountains, Parker Dam, the deepest dam in the world. SPEAKER: Jim Nafsey MWD of Southern California ROUTE: 95 South. 8:45 a.m. ARRIVE Central Arizona Project pumping plant. SPEAKER: Larry Tate, Central Arizona Project 9:45 p.m. DEPART for Gene Village, MWD of Southern California ROUTE: 95 South to Parker Dam. Right on 95S (at Lois's Kitchen, Paradise Cafe). Across Parker Dam. Right at Sign to Metropolitan Water District (turn to Black Meadow Landing; don't go all the way to Black Meadow). Go about 2 miles to top of hill; turn left at MWD sign. Follow signs right to flagpole area. 10:00 a.m. ARRIVE Gene Village for tour. 12 noon LUNCH. Discussion of tribal water rights. SPEAKER: Gary Hansen, Colorado River Indian Tribes Lunch provided by MWD of Southern California 1:15 P.M. DEPART for Blythe, Palo Verde Valley ROUTE: From Gene Village Road, turn right down west side of Colorado River to Earp. Left across Colorado River into Parker, AZ. (Buses must stop at Ag. Inspection Station/Port of Entry. Right on Mohave Rd., about 9 miles to Agnes Wilson Rd.; turn right and back across Colorado River to Hwy. 95. Left on Hwy. 95. West on 1-10 to Blythe. EN ROUTE: MWD Colorado River use; Palo Verde/MWD fallowing program. Video, "And the Desert Turned Green." SPEAKER: Harry Ruzgerian, MWD of Southern California 2:30 p.m. ARRIVE Blythe. Drop off speaker. ROUTE: (tentatiave) Route 78 to S34 to hiway 8. View Imperial Valley 2 farms, and All American Canal 4:15 p.m. ARRIVE All American Canal (Imperial Dam?) SPEAKER: Ron Hull, Imperial Irrigation District 6:00 p.m. ARRIVE Barbara Worth Country Club Hotel, Holtville, CA, 619-356-2806. 7:00 p.m. No host cocktails, Barbara Worth County Club 7:30 p.m. DINNER SPEAKER: Jesse Silva„ acting general manager, Imperial Inigation District DAY 3, FRIDAY, MARCH 5 Ag and urban water use; water reclamation; Salton Sea; water marketing. 7:00 a.m. BREAKFAST 8:00 a.m. DEPART for U.S. Filter Ag Water Reclamation Pilot Project 2:20 a.m. ARRIVE U.S. Filter Ag Water Reclamation Pilot Project, tour SPEAKER: Marty Jessen, U.S. Filter 9:30 a.m. DEPART for Salton Sea. Route: Park Rd. to right on Rutherford to right on 111. Left on McDonald to Salton Sea Nall. Wildlife Refuge 10:20 a.m. ARRIVE Salton Sea Nall. Wildlife Refuge SPEAKERS: Ken Sturm, Salton Sea Refuge Richard Thiery, Coachella Valley WD 11:00 a.m. DEPART for Coachella Valley EN ROUTE: Salton Sea Authority, Videos: "Saving the Salton Sea" and "Water- efficient Farming in Coachella Valley." SPEAKER: Richard Thiery, Coachella Valley WD ROUTE: Hwy. I I I to ?. Stop at North Shore to pick up additional CVWD speaker. 12:00 noon ARRIVE Coachella Valley farm for drip irrigation demonstration 12:30 p.m. LUNCH at Sun World packing plant. SPEAKERS: Ted Johnson, Sun World Mary Shaw, Cadiz Land Co. Lunch provided by Cadiz Land Co. 1:30 p.m. TOUR Sun World packing plant. 2:30 p.m. DEPART for Coachella Valley Water District office. ROUTE: Hwy. 111 to Coachella. Left on Hwy. 111 (at 111-86 split) to water district offices. 2:35 p.m. ARRIVE Coachella Valley WaterDisstrict for tour of control room. SPEAKER: Dennis Mahr, Coachella Valley WD 3:15 p.m. DEPART for en route tour of golf course; discuss irrigation and groundwater 4:00 p.m. DEPART for airport 6:00 p.m. ARRIVE Ontario International Airport. 3 OCSD's Y2K "Systems by Goal" Summary PUMP WATER INTO AND OUT OF THE PLANTS Engineering 14 12 17.1% GSA 5 4 4 4 4 4 80.0% Human Resources 7 7 7 40.0% Information Technology 40 40 38 38 38 38 96.0% O&M 161 161 34 34 34 34 36.9% Technical Services 3 3 20.0% TOTALS 230 227 83 76 78 76 46.78% 2 TREAT WASTEWATER TO PERMIT LEVELS Engineering 12 12 20.0% O&M 91 91 17 17 17 17 34.9% Technical Services 6 6 1 Information Technology 22 22 22 16 16 16 83.6% TOTALS 131 131 40 33 33 33 41.22% K 3 ENSURE FULL PERMIT COMPLIANCE � Information Technology 5 5 3 32.0% N �+, Technical Services 15 15 5 26.79/. N TOTALS 26 20 8 28.00% A 1D o 4 MAINTAIN DISTRICT BUSINESS PROCESSES 1D 3 Communications 7 7 7 6 6 4 85.7% 3 Engineering 9 9 20.0% r Finance 2 2 2 40.0% 3 A General Management 4 4 4 4 4 4 100.0%1 Do D GSA 1 1 1 1 1 1 100.0% DI ID Human Resources 23 23 23 40.0% (7 Information Technology 29 29 26 11 1 1 46.9% p, O&M 36 36 18 18 18 18 60.0% Cf Technical Services 1 1 20.0% TOTALS 112 112 81 40 30 28 51.96% Page 1 of 1 as of February 18, 1999 STEERING COMMITTEE Meedng Date To ad.or Dir. 2/29/99 AGENDA REPORT em Number Item Number B.C. Orange County Sanitation District FROM: Donald F. McIntyre, General Manager SUBJECT: Serving Areas Outside OCSD Sphere of Influence GENERAL MANAGER'S RECOMMENDATION That the Steering Committee consider whether the existing policy restricting service outside the District's sphere of influence is still appropriate. SUMMARY Attached is a brief report from Tom Woodruff giving some history of the District's position with respect to this subject, more particularly with respect to areas outside the City of Orange, known as Orange Park Acres. Also attached is a January 21 letter from Frank Benest, City Manager of Brea, expressing his city's concern about the proposed development of oil company-owned property within LA County that is within the drainage basin of the Santa Ana River. It is probable that the present policy governing this subject is outdated, but the specific request that may or may not be forthcoming does require some thought and some policy guidance for the staff. While it is logical to service those areas within our drainage basin, whether in or out of the county, the City of Brea's concern, as an example, is one of land use controls and aesthetics of their urban environment. If that were the only consideration, the decision would be easy. However, there is the other consideration—that the LA County Sanitation District or, more specifically, LA County might allow the 3000 acres to be developed with septic tanks, which could have a very adverse impact on the groundwater basin within the watershed. One option, of course, would be to review each of these requests on its own merit; however, some kind of general policy could be useful in giving staff guidance on how to deal up front with these types of requests. PROJECT/CONTRACT COST SUMMARY NA BUDGETIMPACT ❑ This item has been budgeted. (Line hem: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS NA ATTACHMENTS 1. February 12, 1999 Memo re Out-of-Area Service Policy 2. October 1, 1983 Letter to City of Orange re Sewer Service 3. January 21, 1999 Letter from City of Brea re Concerns About Proposed Development in LA County X Wq Wl,4al5iEERMG COW W�d bm$ema atGx R—. . Page 2 1 lAW OFFS$pF WOODRUFF, SPRADLIN& SMART r APxoFcmaw Cwwn+�ry MEMORANDUM TO: Mr. Donald F. McIntyre General Manager FROM: General Counsel DATE: February 12, 1999 RE: Out-of-Area Service Policy Don, I recently had several conversations with Staff Members at the City of Orange regarding issues relating to residential properties receiving sewer service through the District's system, even though the properties are not located within the incorporated limits of the City of Orange. Most of these are located in the equestrian community of Orange Park Acres, and this has been a very sensitive and hotly-debated issue for many years. By example, I am enclosing an October 1, 1983 letter from the District to the Mayor of Orange, setting forth the understanding which, in essence, says that except in extraordinary circumstances, the District will not provide sewer service to any property owner, but rather only to our member local agency. It is incumbent upon the property owner to get the service from the local agency. The City Staff has been addressing this, in light of perhaps 50% of the parcels in the Orange Park Acres' area having annexed to the City, and they are reconsidering their stand and position. They basically want to encourage these property owners to annex, but they also do not want to withhold sewer service. They are suggesting that the District's policy, as evidenced by the October 1, 1983 letter, should perhaps be amended, and they were requesting that I undertake it I advised the Staff Members that, coincidentally, the District's Board of Directors, at the urging of Staff, would be undertaking a comprehensive review of this policy in the near future, and any action with regards to the City of Orange and Orange Park Acres, should probably await that, noting that it could be as soon as two months hence. la THOMAS L. WOODRUFF GENERAL COUNSEL nwyj cc: Mr. G.G. Streed 744-7222 P.02 n9P Feb-03-99 03: 14P Ca develop COUNTY SANITATION DISTRICTS Ceo, ; OF ORANGE COUNTY, CALIFORNIA 463 = e P. O. BOX 0127, FOUNTAIN VALLEY. CALIFORNIA 92700 1OB44 ELL13 AVENUE (EUCLID OFF-RAMP- BAN OIERO FREEWAY) October 1, 2963 - Ronorable James Beam Mayor, City of Orange 300 East Chapman Avenue Orange, Ca. 92666 Re: County Sanitation Districts Sewer Service Dear Mayor Beam: This letter will serve to memorialize the understandings reached by and between your City and County Sanitation District No. 7 regarding our District providing collector and trunk sewer service for wastewater collection and treatment from those properties located outside of the City of Orange, but within the adopted City sphere of influence. It has been gen- era23y agreed that this letter will serve to avoid misunder- standings in the future regarding the requirements of providing local sewer service by the City of Orange, as well as the collector trunk sewer service by the District. It has been a long standing policy of County Sanitation District No. 7, as well as the other County Sanitation Districts, to require that all property owners obtain the local sewer service from the local sewering agency prior to annexing to and connecting into the County Sanitation District. This is premised on the fact that the District provides service only to its local agency members and not directly to any user of the system. During the past two years, as a result of Proposition 13 and subsequent legislation relating thereto, the District has not annexed any additional properties to its service area, but frequent requests for such service have been made by in- dividual property owners, primarily in the Orange park Acres area in the vicinity of your City. Those property owners, as in the past when our District was annexing territory, had made application to the District for connection to our system. We have continually advised that it is necessary for them to obtain local sewer service from the appropriate agency, typically the City of Orange- 3-Feb�I Fob-03-99 03: 14P comp dovclop 744-7222 P.03 Page Two October 1 , 1983 In order to insure continuity of development and proper planning, the District agrees that it will not allow for the connection of any parcel or parcels to the District's system within the area shown within the boundaries an the map attached hereto and by this reference made a part of this agreement, until such time as they have either annexed to the City of Orange or received consent and approval of the City to obtain local newer service through the City or other local sewering agency. This commitment on the part of the District is pre- mised on the fact that the area within the defined boundaries is all contained within the sphere of influence by the City of Orange, constitutes a logical drainage area to be serviced by the City of Orange facilities, and ultimately would annex to the City of Orange if annexed to any City at all. It is also agreed by the City of Orange that with regards to the local sewers located within the area covered by this agreement but outside of the City, and as more particularly shown on the map attached hereto, the City will assume full responsibility for the maintenance of those lines. The policy and commitment evidenced by this letter could obviously generate some rejection by certain property owners who do not wish to annex to the City of Orange. We do believe that it is sound planning, however, and agree to use all possible means to comply with it in every instance. In turn, we would hope that the City of Orange would accommodate all property owners seeking sewer service, so as to not place the District in a difficult position of being used to force property owners to make decisions which are remarkably adverse to their interests. we think this spirit of cooperation between governmental entities will reflect on the best possible service for all residents of the area; and if this accurately reflects the intent and adopted policy of the City, I would ask that you acknowledge this accordingly by signing and returning one copy of this agreement to us. CO_U.NTYYY SANITATION NDDISTRICT NO. 7 By E. Sm5 h,CCh3lrman THE ABOVE STATEMENT OF POLICY BY COUNTY SANITATION DISTRICT NO. 7 MEETS WITH THE FULL APPROVAL OF THE CITY OF ORANGE, AND WE AGREE TO IMPLEMENT IT TO THE FULLEST XTENT PO B 1 Cl OF RANGE J� � %J•^-/�``,��'t�j/�flRt�fO� B •s Be ayor EKE) 3-Feb-99 3:12p A al � CAIIFORNIA City of Brea January 21, 1999 Mr. Don McIntyre General Manager,O.C. Sanitation Districts 10844 Ellis Avenue P. 0. Box 8127 Fountain Valley,CA 92728-8127 Dear Don: I would like to confirm that the City of Brea has some major concerns about potential development on the property owned by Aera Energy in the Los Angeles County hillside area above Brea. The hills in this area provide a beautiful backdrop to Brea and are considered by our residents as a major asset and natural resource. In terms of specific issues,the City of Brea is concerned about ridgeline development; massive grading; the destruction of open space,natural habitat areas,and wildlife corridors; and traffic congestion generated by new residential development in this area. It is our understanding that the Orange County Sanitation Districts have a policy that excludes providing service to areas outside of Orange County,even though the Board has on tare occasion approved exceptions to the policy. Obviously,the provision of services from public agencies of Orange County to this area of potential development is a key issue that would provide Brea and other surrounding jurisdictions the opportunity to ensure that any proposed development is appropriate and that natural resources and other assets are preserved. City of Brea Councilmember Lynn Daucher is our Brea representative to the Sanitation Districts and plans to follow up with you regarding our specific concerns. mcerely 11 4 ^ Ben City Manager FB:W/.rz e/.eisu re sera cc: Mayor and Members of City Council Chris Kelly,Development Services Director Todd Spitzer, Supervisor, 3'District,O.C. Board of Supervisors City Council Marty Simonoff Bev Perry Lynn Daucher Roy Moore Steve Vargas Mayor Mayor Pro Tern Counciinuntber Cmmcilrnernber Counciltnember Civic&Cultural Center • 1 Civic Center Circle • Brea,California 92821-5732 a 714/990.7600 • FAX 714/990-2258 STEERING COMMITTEE Meetin9Dete To ad.of Dn 2/24/99 AGENDA REPORT IRg-m NA ber Item Number Orange County Sanitation District X FROM: Donald F. McIntyre, General Manager SUBJECT: General Manager's Performance Objectives for '98-99 Fiscal Year GENERAL MANAGER'S RECOMMENDATION Approve '98-99 Performance Objectives for General Manager SUMMARY The attached performance objectives are submitted for the Steering Committee's review, amendment and/or approval. These objectives would be used in evaluating the General Manager's performance at the end of the current fiscal year. These objectives come primarily from the Performance Measures in the General Manager's budget with the addition of No. 5, the lowering of the ratio of supervisors to employees salaries. PROJECT/CONTRACT COST SUMMARY Not applicable BUDGETIMPACT ❑ This item has been budgeted. (Line Rem: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION Not applicable ALTERNATIVES Not applicable CEQA FINDINGS Not a project. ATTACHMENTS None. jt R xy maMgmOalSeennpCmm�m anSAAR 9&93 GM Geawm .OpttM[Oac RMUC a,ava Page 2 Section 2. Performance Objectives Planning List performance objectives developed at the end of last fiscal year(Section 6 of last fiscal year form). Monitoring: Communicate throughout the year regarding performance and changes of core responsibilities; discuss tentative ratings. Objective 1 Ensure Treatment Cost per Million Gallons(9/MG)does not exceed E486/MG by year's end. Measurement Standard • Meets Performance identifed by achieving target. Exceeds performance by achieving 95%-99%of target. Outstanding performance by achieving 94%or less of target. Supporting Comments • Objective within GM's Office FY 98/99 Budget document. _Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding Objective 2 Ensure the District meet the adopted 5-year staffing plan position count of 621.5 FTEs by end of fiscal year 1998199. Measurement Standard • Meets Performance identified by achieving target. Exceeds by achieving less than target. Outstanding by achieving 98%or less than target. Supporting Comments • Objective within GM's Office FY 98/99 Budget document. _Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding Objective 3 Maintain 100%Compliance with Permit Measurement Standard Meets Performance by achieving objective. Exceeds performance must include achievement of objective#1 and#2. Outstanding performance measured by achieving objectives#143 and AMSA Gold Award. Supporting Comments • Objective within GM's Office FY 98199 Budget document. _Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding Continued 4 Section 2. Performance Objectives (Continued) Objective 4 Ensure the District's Departments meet 80% of their budgetary performance objectives as well as Strategic Goals workplan tasks in FY 98199. Measurement Standard • Meets Performance by achieving one of two 80%targets. Exceeds performance by achieving both Outstanding performance by achieving 85%+in both. Supporting Comments • Objective within GM's Office FY 98199 Budget document. Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding Objective 5 Lower the "supervisor salary to total employee salary" ratio to 20.5% by end of FY 98199. Measurement Standard • Meets Performance by lowering to 21.5% (currently at 23% in 7/98). Exceeds performance by achieving objective. Outstanding performance by reaching 20%or below. Supporting Comments • Objective within Human Resources Administration's FY 98/99 Budget document. _Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding Objective 6 Ensure 95%+ of all Agenda items are approved (as opposed to returned for further work or rejected) by subcommittees and Board upon initial staff submission. Measurement Standard . Meets Pedormance by achieving objective. Exceeds by achieving 96.5%+. Outstanding by achieving 98%+. Supporting Comments • Objective within GM Office FY 98199 Budget document. Needs Improvement Meets Expectations Exceeds Expectations Outstanding 5 Overall Performance _Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding Section 3.Employee Comments Employee Signature Date Section 4. Reviewer Comments Reviewer Signature Date 6 STEERING COMMITTEE MeetlnoM TO ad.Of Dir. 7✓14/9v AGENDA REPORT I Number Icem Number E. Orange County Sanitation District FROM: Donald F. McIntyre, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: March Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in March. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in March: OMTS Committee: 1. Report on Final Report on Benchmarking Study 2. Cooperative Projects Program Update 3. In-Sourcing of District's Ocean Monitoring Program 4. Alternative-Fuel Vehicle Update 5. Biosolids Management Quarterly Report PDC Committee: 1. Ratify Change Order No. 17, and Approve Closeout Agreement and Notice of Completion, Job No. 131-36-2, Secondary Treatment Improvements at Plant No. 1 2. Ratify Change Order No. 4, and Approve Closeout Agreement and Notice of Completion, Job No. P1-51 R, Compressed Gas Refueling System 3. Approve Closeout Agreement and Notice of Completion, Job No. P140-3, Asphalt and Drainage Improvements at Plant No. 1 4. Ratify Change Order No. 1, Contract No. 7-7-1, Improvements to Main Street Pump Station 5. Approve Closeout Agreement and Notice of Completion, Job SP19980015, Miscellaneous Lighting Projects 6. Approve Addendum No. 2 and Increase Budget, Jobs Nos. P1-60, Automation of Solids Storage Facility at Plant No. 1, and P2-60, Solids Storage Facility at Plant No. 2 7. Approve Addendum No. 1, Job No. JA2, Plant Automation FAHR Committee: 1. Consider Connection Fee Structure 2. Preliminary Capital Improvement Program (Information) 3. Consider Replacement COP Credit Enhancements 4. Data Warehousing Demonstration (Information) 5. Consider Agreement to Audit User Fee Database PROJECT/CONTRACT COST SUMMARY NIA BUDGETIMPACT ❑ This item has been budgeted. (Line Rem: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEOA FINDINGS Not a project. ATTACHMENTS NA jt H wy daOOR^4R�EERIMi COMMIiiEE19B5e0PTLiY d R.M W'.R1 Oac RsneO ermse Page 2