HomeMy WebLinkAbout1999-01 FIL
n IN THE OFFICE OFT BE SECRETARY
ORANGE COUNTv SAMTATIUN DISTRICT
DRAFT FEB 241999
MINUTES OF STEERING COMMITTEE MEETING
Wednesday, January 27, 1999
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, January 27, 1999 at 5 p.m., in the Distriers Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE MEMBERS:
Directors Present: OTHERS PRESENT:
Peer Swan, Chair pro tem Thomas L. Woodruff, General Counsel
Pat McGuigan, Chairman, OMTS Committee Ryal Wheeler
Norm Eckenrode, Chairman, PDC Committee
Tom Saltarelli, Chairman, FAHR Committee STAFF PRESENT:
John Collins, Past Chairman of the Board Don McIntyre, General Manager
Blake Anderson, Asst. General Manager
Directors Absent: Jean Tappan, Committee Secretary
Jan Debay, Chair of the Board Gary Streed, Director of Finance
Todd Spitzer, County Supervisor Bob Ghirelli, Director of Technical Services
Michelle Tuchman, Director of Communications
Patrick Miles, Director of Information Technology
Greg Mathews, Asst. to the General Manager
(2) APPOINTMENT OF CHAIR PRO TEM
Vice Chair Swan was appointed Chair pro tem.
(3) PUBLIC COMMENTS
There were no comments by any member of the public.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the December 16, 1998 Combined Steering and Ad Hoc Committees meeting were
approved as drafted.
4 Minutes of the Steering Committee
Page 2
January 27, 1999
(6) REPORT OF THE COMMITTEE CHAIR
The Committee Chair pro tern Swan asked that a discussion of the Human Resources survey results
be placed on the February FAHR Committee agenda.
(6) REPORT OF THE GENERAL MANAGER
General Manager Don McIntyre reported that he received a request from the League of Cities to help
sponsor Richard Rodriguez at their February meeting. There was no objection, however a
complimentary ticket will be requested for Director Swan.
Mr. McIntyre also mentioned that staff attended the Stale of the County update presented by
Supervisor Smith that was sponsored by the Orange County Forum. he was supporting watershed
management as a new initiative.
Blake Anderson, Assistant General Manager, and Mr. McIntyre attended a salinity seminar earlier in
the day, and Blake described some of the more important issues. At this time, very little has been
done about this problem. Mr. Swan said that IRWD had performed a study about ten years ago that
addressed this issue. There is a new report available on brine water management. Blake can
provide copies.
The County has filed a Notice of Preparation for an EIR on additional bridge crossings over the Santa
Ana River. Two proposed crossings would impact Plant 2 and one would affect Plant 1. The District
will comment on this EIR for the record.
Last Friday there was an incident on site that resulted in one of our Y2K consultants being accosted
and her car stolen. The police are investigating. Staff held a briefing and changes will be made to
security procedures. The General Manager will report on this in his February letter to the Board
members.
Update on Biosolids Issues:
Mr. Anderson reported that the Kern County Board of Supervisors voted to extend the existing
biosolids ordinance for another year. It will expire in January 2000. It is anticipated that a revised
ordinance will be presented to the Supervisors in the fall of 1999.
The option on purchasing the Wheeler Ridge site has been terminated as a result of the due
diligence. Three endangered animal species and one plant species were identified and the mitigation
measures would be unacceptable. Staff was directed to continue looking for opportunities in Kern
County.
Update on Matters re Santa Ana Watershed Project Authority(SAWPAI:
Mr. Anderson will report on this at the next Steering Committee meeting.
Update on Y2K Action Plan:
The update was moved to be included in agenda item B.C.
Minutes of the Steering Committee
Page 3
January 27, 1999
Mr. McIntyre also reported that to date cooperative projects applications have been received that total
about 35 million. The due date is Friday, January 29. At the February 2 Cooperative Projects
Guidance Committee, these applications will be considered. A report will be presented to the
Steering committee with funding recommendations and then to the Board for approval.
(7) REPORT OF GENERAL COUNSEL
General Counsel did not make a report.
(8) DISCUSSION ITEMS (Items A-G)
A. Two-year Limit for Connection Fee Credits
Two requests for waiving the two-year limit have been received. After discussion
staff was directed to send the item to the FAHR Committee for further review of
the options identified in the agenda report.
B. Michelson Pump Station Drainage Area
In an effort to negotiate with Trammel Crow, staff has initiated meetings with
IRWD to discuss the possibility of IRWD providing sewer service to this drainage
area. The members directed staff to continue discussing a8ematives with IRWD
and to perform the due diligence necessary to transfer the area to IRWD. The
tolling agreement with Trammel Crow will have to be extended.
C. Y2K Emergency Purchasing Authority
The Steering Committee agreed to allow the General Manager to sign purchase
orders for Y2K-related items under the Emergency Purchasing Authority. The
General Manager will report to the Board when and if he exercises this authority.
D. Steering Committee/EMT Retreat Discussion Items
The Steering Committee members asked that further revisions be made. Michelle
Tuchman, Director of Communications, will review recommendations from the
members, review with the Chair and finalize the agenda based on comments
received from the members.
E. Consider Adiustino 1999 Board And Steering Committee Meeting Dales
The Steering Committee will recommend to the Board the following meeting dale
changes:
1. July 28 to July 21 (conflict with League of CA Cities meeting)
2. November 24 to November 17 (Thanksgiving holiday)
3. December 22 to December 15 (Christmas Week)
Minutes of the Steering Committee
Page 4
January 27, 1999
F. Consider '98-99 Performance Objectives for General Manager
The members decided to delay this discussion until February when Chair Debay
would be present.
G. Review Agenda Items Scheduled to Be Presented to Committees in February
The Agenda Items scheduled to be reviewed by the Board's working committees was
reviewed. Pat McGuigan, OMTS Committee Chair, indicated that there was only one
report item on the OMTS Committee agenda she would like to cancel the February
meeting. An announcement will be made at the Board meeting after discussing this
with Ed Hodges.
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
(12) CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, February 24, 1999 at 5 p.m.
(13) CLOSED SESSION
There was no closed session.
(14) ADJOURNMENT
The Chair pro tem declared the meeting adjourned at 6:30 p.m.
ubmitled by:
��
e n Tappan
S ering Committee Secretary
r<M.w.�.d.aiernv.G cowrrtEeww.aaonrn ac ro.�s.az
STATE OF CALIFORNIA )
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, January 27, 1999, was
duly posted for public inspection in the main lobby of the District's offices on Wednesday, January
20, 1999.
IN WITNESS WHEREOF, I have hereunto set my hand this 27w day of January, 1999.
A�,
Penny Kyle, Se ary o e Board of Directors of
Orange County nitat District
Posted: January 20 , 1999, p.m.
By: ���
Signature
wpdm�gm�slrcamm1pm11nB�m
ORANGE COUNTY SANITATION DISTRICT
BOARD SECRETARY (2)
phone:
(714)962-2411
wiling add al
P.O. Box 8127
Plantain Valle,CA
92729-8127 NOTICE OF MEETING
.treat addresic
10
e44 Ellis Avenue
Fountain Valle,CA STEERING COMMITTEE
92)BB-0018
ORANGE COUNTY SANITATION DISTRICT
Member
Agencies
0 WEDNESDAY, JANUARY 27, 1999 - 5 P.M.
cities
Anaheim
Brea
Buena Pan DISTRICT'S ADMINISTRATIVE OFFICE
CypfB$5 10844 ELLIS AVENUE
Fountain Valley
Fullerton FOUNTAIN VALLEY, CALIFORNIA 92708
Gordan Grove
Huntington Beach
Irvine
Le Heard
Le Palma
Loa Alamach A regular meeting of the Steering Committee of the Board of Directors of
es
Nawparteaech g g g
Grange Orange County Sanitation District, will be held at the above location, date
Placentia
Seat.Ann and time.
Seel Beach
Stanton
Tustin
Who Pan
Yorbn Linda
County of Orange
sanitary Districts
costs has.
Midway city
water Districts
Irvine Hunch
'To Protect the Public Health and the Environment through Excellence in Wastewater Systems'
STEERING COMMITTEE AND BOARD MEETING DATES
FOR THE NEXT YEAR
Wednesday, January 27, 1999
Wednesday, February 24, 1999
Wednesday, March 24, 1999
Wednesday, April 28, 1999
Wednesday, May 26, 1999
Wednesday, June 23, 1999
Wednesday, July 21', 1999
Wednesday, August 25, 1999
Wednesday, September22, 1999
Wednesday, October 27, 1999
Wednesday, November 17', 1999
Wednesday, December 15', 1999
Wednesday, January 26, 2000
"Tentatively rescheduled from regular fourth Wednesday.
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: January 27, 1999 Meeting Time: 5 p.m.
Meeting Adjourned:
Committee Members
Jan Debay, Chair of the Board
John J. Collins, Past Joint Chairman........................
Peer A. Swan, Vice Chair.........................................
Tom Saltarelli, Chair, FAHR Committee....................
-
Norm Eckenrode, Chair, PDC Committee.................
-
Pat McGuigan, Chair, OMTS Committee..................
Representative from OC Board of Supervisors.........—
Others
Thomas L. Woodruff, General Counsel ....................
-
Staff Present
Donald F. McIntyre, General Manager......................
-
Blake P. Anderson, Asst. General Manager..............
-
Gary Slreed, Director of Finance..............................
Michelle Tuchman, Director of Communications.......—
Patrick Miles, Director of Information Technology.....—
Greg Mathews, Assistant to the General Manager...._
Jean Tappan, Secretary...........................................
c: Debbie Lecuna
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, JANUARY 27, 1999 AT 5 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
In accordance with the requirements of California Government Code Section 54954.2, this agenda has
been posted in the main lobby of the District's Administrative Once not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda item are available for public
inspection in the once of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for
discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or
that there is a need to take immediate action which need came to the attention of the District subsequent to
the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to
the meeting date.
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to five
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
-2- January 27, 1999 Agenda
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the December 16, 1998 Combined Meeting of the Steering and Ad Hoc
Committees.
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
A. Report of Assistant General Manager
1. Update on Biosolids Issues
A. Kern County Biosolids Ordinance
B. Wheeler Ridge Due Diligence
2. Update on Matters re Santa Ana Watershed Project Authority (SAWPA)
3. Update on Y2K Action Plan (Blake Anderson)
(7) REPORT OF GENERAL COUNSEL
(8) DISCUSSION ITEMS (Items A-G)
A. Two-year Limit for Connection Fee Credits (Gary Streed)
B. Michelson Pump Station Drainage Area (Don McIntyre/Director Swan)
C. Y2K Emergency Purchasing Authority (Patrick Miles)
D. Steering Committee/EMT Retreat Discussion Items (Michelle Tuchman)
E. Consider adjusting 1999 Board and Steering Committee meeting dates from:
1. July 28 to July 21 (conflict with League of CA Cities meeting)
2. November 24 to November 17 (Thanksgiving holiday)
3. December 22 to December 15 (Christmas Week)
F. Consider'98-99 Performance Objectives for General Manager
G. Review Agenda Items Scheduled to Be Presented to Committees in February
(Information item only)
(9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
' -3- January 27, 1999 Agenda
(10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
(12) FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, February 24,
1999.
(13) CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of the
Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential
litigation; (c) employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects, the minutes will reflect all
required disclosures of information.
A. Convene in closed session, if necessary
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in dosed session.
(14) ADJOURNMENT
1t
N\WP DTINGENDAWrEERING AGENDA WC
Notice to Committee Members:
For any questions an the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair: Jan Debay (949)644-3004(Newport Beach City Hall)
Secretary: Jean Tappan (714)593-7101
(714)962-0356(Fax)
E-mail: IIBppBfl(O1.00Sd.COm
r
DRAFT
MINUTES OF COMBINED MEETING OF STEERING AND AD HOC
COMMITTEES
Wednesday, December 16, 1998 at 5 p.m.
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, December 16, 1998 at 5 p.m., in the District's Administrative
Office.
(1) The roll was called and a quorum declared present, as follows:
STEERING/AD HOC COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present: Thomas L. Woodruff, General Counsel
Jan Debay, Chair of the Board Ryal Wheeler
Peer Swan, Vice Chair
Pat McGuigan, Chair, OMITS Committee
Norm Eckenrode, Chair, PDC Committee STAFF PRESENT:
Tom Saltarelli, Chair, FAHR Committee Donald F. McIntyre, General Manager
John Collins, Past Chair of the Boards Blake Anderson, Asst. General Manager
Bill Steiner, County Supervisor Jean Tappan, Committee Secretary
Bob Ghirelli, Director of Technical Services
Directors Absent: David Ludwin, Director of Engineering
None Mike Petennan, Director of Human Resources
Michelle Tuchman, Director of Communications
Jim Herberg, Engineering Supervisor
Jim Colston, Regulatory Specialist
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no public comments.
(4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The minutes of the Steering Committee Meeting of November 18, 1998 were approved as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Chair Debay announced that there will be a Strategic Plan Ad Hoc Committee meeting on Wednesday,
January 6, 1999, starting at 5 p.m. and a Directors Workshop on Saturday, January 9, from 9 a.m. to
noon.
OCSD . P.O.awt 8127 . Fountain Valley,CA 92726-0127 . (714) %2-2411
1
Minutes of the Steering Committee Meeting
Page 2
December 16, 1998
(6) REPORT OF THE GENERAL MANAGER
One of the changes resulting from consolidation is that the council, rather than the mayor, appoints the
representative to the District's Board of Directors. General Manager McIntyre indicated that letters have
been mailed to the cities in the service area recommending continuing the existing representation.
A February 24, 1999 joint meeting with the OCWD's Board is being discussed to consider approving the
EIR for the Groundwater Replenishment System project. This would be before the regular Board
meeting on that same date. Before this meeting, it was suggested that staff contact the new Board
member from Anaheim to present the project and answer questions.
Blake Anderson and staff provided updates on the Kenn County Biosolids Ordinance, due diligence on
the Wheeler Ridge site, the July 21 spill in Newport Beach, and made a presentation on continuing
watershed management activities. The Committee members approved the staff recommendations to
continue participation in the Santa Ana River Watershed Group (SARWG); to consider a future role for
the District in SAWPA governance and to monitor related activities in the watershed; to explore new
opportunities with OCWD; to continue to participate in POTW associations such as CASA, AMSA, and
SCAP; and to support effective Clean Water Act Amendments.
Don McIntyre also reported on the SAWPA Directors Retreat that he attended. The Board appears to
be more project oriented at this time. There does not appear to be any interest in serving on each
other's boards.
It was suggested that a Steering Committee study session be held on the regional watershed issues.
This will be discussed again in January.
(7) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff updated the members on the Sacramento Regional CSD lawsuit and
possible impacts on other agencies and indicated that a more detailed report would be made at
tonight's Board meeting.
(8) STEERING COMMITTEE DISCUSSION ITEMS (Items A-F)
A. Steering Committee/EMT Retreat
The date and discussion issues were discussed. Michelle Tuchman will revise the
list of proposed issues before finalizing the agenda. Saturday, February 20, is the
tentative meeting date.
B. Update on Status of SPMT Negotiations
This item was not discussed.
r
Minutes of the Steering Committee Meeting
Page 3
December 16, 1998
C. Report on Trammel Crow Negotiations
Director Swan and Don McIntyre met with Trammel Crow representatives. The
results of those discussions will be discussed in Closed Session at the Board
Meeting.
D. Report on SAWPA Retreat
Mr. McIntyre discussed this earlier in the meeting.
E. Five-year Retrospective
Michelle Tuchman proposed the preparation of a document that would list the
agency's accomplishments over the past five years, determine where we are at this
time and what still needs to be done, and outline a plan to accomplish those goals.
This report would be presented at a future Board meeting. It was suggested that
this document be discussed in more detail at the retreat.
F. Review General Manager's Annual Performance Objectives
This issue will be re-agendized for discussion in January in order to set definitions
for the various levels of accomplishment.
(9) REPORT OF THE AD HOC COMMITTEE CHAIR
Chair Collins did not make a report,
(10) COMBINED STEERING AND AD HOC COMMITTEES DISCUSSION ITEMS
A. Hearthside Homes (formerly Koll Development in Bolsa Chica
Jim Herberg discussed the agreement that provides for annexation to the District and
sewer service for this area and the developer's request to have a third-party provide
water and sewer services. The possibility of constructing facilities that would serve both
the City of Huntington Beach and Hearthside Homes was also discussed. Because of
the many issues that still need to be resolved, no recommendation was made.
B. The Strategic Plan Activity Calendar for the next quarter was reviewed.
(11) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were no other business, communications, or supplemental agenda items.
Minutes of the Steering Committee Meeting
Page 4
December 16, 1998
(12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
There were none.
(14) CONSIDERATION OF UPCOMING MEETINGS
The list of meetings was briefly reviewed.
There will be an Ad Hoe Committee re Strategic Plan meeting on Wednesday, January 6 and a
Directors Workshop on Saturday, January 9.
The CASA 1999 Mid-year Conference is scheduled for January 21-23, 1999, in Ranch Mirage.
The next Steering Committee meeting will be held on Wednesday, January 27, 1999 at 5 p.m.
The next combined meeting of the Steering and Ad Hoc Committees is scheduled for Wednesday,
March 24, 1999 at 5 p.m.
(13) CLOSED SESSION
There was no closed session.
(14) ADJOURNMENT
The Chair declared the meeting adjourned at 6:33 p.m.
S bmitted by:
Jeffi Tappan
Bring Committee Secretary
N Mp abYpeMe151EERING COMM/ITEEIY9NEg1]IOYOminulw.lo[
STEERING COMMITTEE Neebngoae r aa.arar.
1/z'I of/z)/99
AGENDA REPORT Item Number Item Number
Orange County Sanitabon District
FROM: Gary Streed, Director of Finance
SUBJECT: TWO-YEAR CONNECTION FEE CREDIT PROVISION
GENERAL MANAGER'S RECOMMENDATION
Review Ordinance No. OCSD-04 requirement that replacement construction must
commence within two years of demolition in order to receive connection fee credit for
the demolished structures.
SUMMARY
The developer of a residential tract in the City of Santa Ana has requested relief from
connection fees. The new development of 72 single-family homes will replace 184
multi-family units. The developer of an industrial site in Anaheim has also requested
relief. This new development includes 1,184,000 square feet of warehouse/industrial
buildings in place of approximately 617,000 square feel of the Northrop buildings.
The developers cannot receive relief under the existing Ordinance, as the time lag has
been two years and four months in one case, and six years in the other. Ordinance
OCSD-04 provides for connection fee credits equal to the demolished structures only
when new construction begins within two years.
The developer of the former Northrop site has executed a Tolling Agreement to extend
the period in which they can file a lawsuit regarding this issue.
PROJECT/CONTRACT COST SUMMARY
The total connection fees for 72 single-family homes are currently $169,920. The
current connection fee for the estimated 617,000 square feet of Northrop buildings
would be $290,000. It is unknown how many future developments will include a lengthy
period between demolition and the construction of replacement buildings. Fees
received in Area 2 in the first six months of this fiscal year total $587,000. The current
annual budget for this Area is $2.500,000.
1`mCeI1tlM1NIpIMeMpenEe Pell RepNlAssrcp CmrMeelC nacGMYeMd.
a.,w.. ypgp Page 1
BUDGETIMPACT � 1
❑ This item has been budgeted.
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
The District's connection fee Ordinance No. OCSD-04 does not provide staff or the
Board the authority to grant waivers or exceptions. In order to allow the developer to
use the credits from the demolished structures, the Board must adopt a new ordinance.
The basic agreement put forth by the lawyers for each of these developers is that the
previous buildings paid for the capacity they used, either through connection fees or
property taxes. Connection fees in this area, formerly District No. 2, were adopted in
1973 at $50 per 1,000 square feet. Prior to passage of Proposition 13 in 1978, each
District also levied a separate property tax for capital improvements.
The other view is that sewage treatment facilities are planned and constructed based
upon flow trends and demands. When a building is demolished, flows decrease. After
some time period, planners need to be able to know that the flow decrease is
"permanent," and that future needs will be met through connection fees.
General Counsel and staff will make a presentation at the meeting.
ALTERNATIVES
1. Change the two-year period to another length, such as five years.
2. Take no action and attempt to justify the two-year provision of the existing Ordinance
and policy to developers' counsel.
3. Offer a Tolling Agreement to the developer pending adoption of a new connection
fee ordinance.
4. Change the policy to allow credit for all previously paid connection fees that the
developer can prove were paid.
CEQA FINDINGS
N/A
ATTACHMENTS
None.
rcemmem.mtlowrUca.Dnn A.wm�swmo ca..+.v»c000rvwN.....a:
A-..a eaaen Page 2
�I' UW OFFICESOP
WOODRUFF,SPRADLIN&SMART
y APgoFeenawtCopFdupx
MEMORANDUM
TO: Chair and Members of Steering Committee
Orange County Sanitation District
FROM: General Counsel
DATE: January 14, 1999
RE: District's Capital Facilities Connection Charges
The District has recently received a request from Brock Homes, who is undertaking
the development of a residential tract in the City of Santa Ana. The tract will consist of 72
single-family homes, and will replace 184 multiple family units on the same property.
At the time of applying for building permits, they were required to pay a connection
charge for the 72 residential units pursuant to the District's Ordinance. The issue in
question is that the District's Ordinance (the same in all Revenue Zones except Revenue
Zone 14), directly focuses on the question of capital facilities connection charges for
replacement buildings, both residential and commercial/industrial. The Ordinance
provides,
"If such replacement construction is commenced within two (2) years
after demolition or destruction of the former building, a credit against
such charge shall be allowed, and [the credit] shall be the equivalent
capital facilities connection charge for the building being demolished
or destroyed, calculated on the basis of current charges for new
construction."
Brock Homes Development is a case where the construction has occurred at a time
greater than 2 years subsequent to the demolition. This is not a new instance involving
the District, and several requests have been made along these lines in the past.
The 2-year rule has been in place in the District's Ordinances for many, many years,
and while it is a fundamental policy issue for the Board of Directors, its basis is founded
on the idea that the new construction should pay an equitable share of the capacity in the
treatment facilities.
Chair and Members of Board of Directors
Orange County Sanitation District
January 14, 1999
Page 2
At the present time, the District has a protest and a subsequent Tolling Agreement
concerning a huge project in the City of Anaheim, contiguous to the Fullerton City line,
where the former Northrup aerospace facilities were demolished and new industrial
projects were constructed in place of the original buildings. The new builder has paid the
entire fee but has protested it, and both parties have agreed to take no legal action to
resolve this, pending a final connection fee study and report presently under way by the
Districrs Consultant, Camp Dresser& McKee, and the final adoption of a comprehensive
Connection Fee Ordinance by the District.
It would appear that the District has a few options—namely:
1. Repeal the 2-year provision so that any new replacement will then pay no
rapacity charge. (This would effectively negate the payment and Tolling Agreement with
Security Capital Industrial Trust for the Northrup property and would require the District
to refund the sum of$556,000,00, plus interest.)
2. Amend the Ordinance to extend the time period beyond 2 years in which
property owners must redevelop the property.
3. Maintain the Ordinance in its present fort and content on the basis that the
2-year period is reasonable time in which to have redevelopment undertaken.
4. Take no action except to offer to enter into a Tolling Agreement with Brock
Homes similar to the Security Capital Investment Trust Agreement, pending the results of
the Camp Dresser&McKee study and adoption of a new comprehensive Connection Fee
Ordinance by the District.
T/HOMASL. WOODRUFF
GENERAL COUNSEL
TLw.ci
cc: Mr. D.F. McIntyre
Mr. B.P. Anderson
Mr. G.G. Streed
Mr. D.A. Ludwin
STEERING COMMITTEE Mewing Date To Bd.of Dlr.
AGENDA REPORT Item Numbe Iem Numbc
e.e.
Orange County Sanitation District
FROM: Donald F. McIntyre, General Manager
Originator: Blake Anderson, Assistant General Manager
SUBJECT: Michelson Pump Station Drainage Area
GENERAL MANAGER'S RECOMMENDATION
Staff is seeking direction from the Steering Committee.
SUMMARY
During the recent negotiations with Trammel Crow relating to the fate of the Michelson
Pump Station, the possibility of having the Irvine Ranch Water District assume future
operating and capital improvement responsibilities for this portion of our service was
discussed. At the suggestion of Director Swan, staffs from IRWD and OCSD have
agreed to meet to identify the technical and financial implications of this proposal.
Staff will report to the Steering Committee on the outcome of the meeting and present
a preliminary outline of the issues identified at the January 26 meeting.
PROJECT/CONTRACT COST SUMMARY
Not applicable.
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
❑ Not applicable (information item)
ADDITIONAL INFORMATION
Not applicable.
ALTERNATIVES
Not applicable at this time.
CEQA FINDINGS
Not a project.
ATTACHMENTS
None
N 1wp N4DMDa15iEERING LOMMITIEE\9BUan9AMclehcn GunD SLM 62
Rn+yeE b1p9B Page 2
STEERING COMMITTEE Meehng Date I To Board
1127/99 1/27/99
AGENDA REPORT IT.Number I Item Number
C.
Orange County Sanitation District
FROM: Patrick Miles, Director of Information Technology
Originator: Greg Mathews, Assistant to the General Manager
SUBJECT: INTENT TO USE (AS-NEEDED) EMERGENCY PURCHASING
AUTHORITY, RESOLUTION 98-21, FOR Y2K PURCHASES
GENERAL MANAGER'S RECOMMENDATION
Acknowledge that to ensure Y2K compliance, emergency purchases may be
required under Article II, Section 6 of Resolution 98-21: Purchasing and
Contracts Award Resolution. This is an information item only.
SUMMARY
Article II, Section 6 of the Purchasing and Contracts Resolution (98-21)
essentially provides a)the General Manager with authority to waive the
Resolution's normal purchasing procedures for purchases exceeding $25,000,
and b)the General Manager with the authority to approve acquisitions exceeding
his normal authorization ($99,999). These authorizations are activated only
under Emergency Purchasing circumstances. These emergency purchases are
identified, in part, as necessary if there is "a threat to the continued required
operations of the wastewater treatment plants and facilities owned by the
District."
Due to the potentially lengthy delays and high costs associated with the purchase
of some Y2K-compliant products and services, expediting such purchases
internally is critical to ensure full completion of the District's Y2K program by
January 1, 2000. Some Y2K purchases may require utilization of the emergency
purchasing authority granted by the Board of Directors in Resolution 98-21.
PROJECT/CONTRACT COST SUMMARY
Not Applicable.
BUDGETIMPACT
❑ This item has been budgeted.
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
CAGl.AT eYsm.eo dyMW nMA=
ww.e. ,Me Page 1
ADDITIONAL INFORMATION
The Board as been kept apprised of the District's ongoing efforts to ensure Year
2000 (Y2K) compliance. Failure to achieve Y2K compliance for critical systems
has the potential to adversely impact the public health and environment. As staff
and consultants approach completion of the Evaluation and Assessment Phases
of the Y2K project, planning is underway to implement the Reparation Phase.
During this phase, purchasing decisions will need to be made to ensure District
systems are Y2K compliant.
The Y2K Reparation Phase will have several steps and can be very time
consuming under many circumstances. As a result, the need to expedite
purchases will likely become a necessity as non-compliant systems are identified
for Y2K repair or replacement. Increasing worldwide demand for Y2K compliant
components and services will potentially reduce supply, thereby increasing costs
as well as turnaround and delivery times. To help ensure sufficient time remains
to District staff and consultants for the Testing and Deployment Phases, steps
will need to be taken to help mitigate both the component costs and anticipated
delays associated with high-demand Y2K items.
Through the Board-approved "Delegation of Authority," the General Manager has
been granted purchasing authority up to $99,999 for budgeted services,
equipment and supplies. Furthermore, the Board has authorized in Article ll,
Section 6 a waiver to Resolution 98-21's approved procedures for any purchase
above $25,000. This emergency purchasing authority essentially provides the
General Manager with additional purchasing flexibility and an unlimited amount
for those circumstances when, "purchases are immediately necessary for the
preservation of life or property, or to avoid a threat to the public health or safety."
There may be periodic instances in which a critical Y2K-compliant component, or
Y2K-service, must be acquired quickly. These items may exceed $25,000 and
require suspension of normal purchasing procedures (due to time constraints,
limited supply, delivery schedules, etc.) or may exceed the General Managers
normal $99,999 purchase limit. As a result, rather than incur the inherent delays
associated with both typical District purchasing practices or the Board approval
process for items costing $100,000 or more, the emergency authority may be
enacted for some Y2K acquisitions.
Per this emergency authority, the Chair will be notified of the circumstances
under which it has been activated and the Board will be presented with such
action(s)for ratification at the next regular Board meeting.
Carefully considered use of this emergency authority for appropriate Y21K
purchases will allow us to expedite the Reparation, Testing and Deployment
C IGMATHEWWahr- vdW WyW127Wbdtt
a,,,,.: 11� Page 2
w
phases of the Y2K project and help ensure we are fully compliant by January 1,
2000.
ALTERNATIVES
Do not authorize use of emergency purchasing authority for such Y2K
purchases. Failure to allow use of this authority risks delaying purchases and
successful completion of Y21K mitigation efforts. Y2K failures may result in
significant operational problems and potential permit violations and therefore may
impact public health and safety.
CEQA FINDINGS
Not Applicable.
ATTACHMENTS
1. Article II, Resolution 98-21: Purchasing and Contracts Award Resolution
GM
c wru.wEwssmeewaumrmiz>ewaec
Page 3
AGENDA REPORT TRANSMITTAL FORM
As soon as the review of the Agenda Report is complete,call the contact person for pickup.
Subject of Agenda Report:
Contact Name: Telepbone Ext.:
REVISIONS DATE
TO REQUIRED REVIEWED COMMENTS
Division Manager
Department Head
Greg Mathews
Assistant General
Manager/General Manager
C ruarnexsrmmaaeneram i:rs�.aa
tA'ae Page 4
1 ,
ARTICLE II
PURCHASES: SUPPLIES. SERVICES AND EQUIPMENT
INDEX
Section 5: Purchases: Bidding Requirements.
Section 6: Purchases: Emergency.
Section 7: Purchases: Standardized Prices and Specialized Services.
Section 8: Purchase Orders.
Section 9: Purchases: Encumbrances of Funds.
Section 10: Bidding Procedure: Purchases Greater than $50,000.00.
Section 11: Open Market Procedure: Purchases Less Than $50,000.00.
Section 12: Blanket Purchase Orders.
Section 13: Inspection and Testing.
Section 14: Purchases: Negotiated Contracts.
Section 5. Purchases: Bidding Requirements. Except as hereinafter provided,
purchasing of supplies, services or equipment shall be by bid procedures as set forth in
this Article II, when the purchase is estimated to have a value greater than Twenty-Five
Thousand ($25,000.00) Dollars; the commodities or services may be obtained from
more than one vendor; or are not standardized as to price; and no emergency exists.
Section 6: Purchases: Emeraencv. Whenever an emergency arises which is,
or may be a threat to the continued required operations of the wastewater treatment
plants and facilities owned by the Districts, or when purchases are immediately
necessary for the preservation of life or property, or to avoid a threat to the public health
or safety, the Division may purchase supplies, services or equipment required for
immediate use, in an amount greater than Twenty-Five Thousand ($25,000.00) Dollars
without observing the procedures set forth in this Resolution. In the event such
purchases exceed budget authorization, the General Manager or his designee shall
advise the District Chair and/or Chair Pro Tem, as appropriate, of the action taken, and
such action shall be ratified by the Board of Directors at its next regular meeting.
Section 7: Purchases: Standardized Prices and Specialized Services. In
zosamo
aazso_-' S
purchases of supplies, services or equipment in which the items to be purchased have
a demonstrated uniformity in price, or it is determined that there is a sole source, or the
provider of services is determined to be uniquely qualified to perform specialized
services, Purchasing may make such purchases without observing the bidding
procedures of Section 11 below.
Section 8: Purchase Orders. Purchases of all supplies, services or equipment
shall be made by purchase order and may also require a formal written contract, when
determined necessary or appropriate by the Contracts Administrator/Purchasing
Manager. To ensure that all policies and procedures governing purchase orders and
contracts are followed, all contracts or purchase orders will be executed by the
Contracts Administrator/Purchasing Manager, or as delegated by the Contracts
Administrator/Purchasing Manager. Purchasing and employees requisitioning supplies
and equipment shall be responsible that orders and requisitions are in conformity with
the spirit and intent of this Resolution and that no purchase has been broken into
smaller units to evade any requirement of this Resolution. Purchasing shall retain, in its
files, one copy of all purchase orders issued during two (2) years preceding, on which
copy of the purchase order, there shall be a list of bidders and prices bid for the
materials or equipment purchased, or if no bids or quotations were taken or received, a
full statement as to the reason therefor. A record of all sales or surplus property and
by-products shall also be maintained by Purchasing upon or in which is maintained the
record of the bids received for the property or by-products sold, or if bids were not taken
or received, a full explanation thereof. Such records shall be maintained for two (2)
years after the sale.
Section 9: Purchases: Encumbrances of Funds. Except in cases of emergency,
no purchase order shall be issued for any supplies, services or equipment, unless there
exists an unencumbered appropriation balance in the fund against which said purchase
is to be charged.
Section 10: Bidding Procedure: Purchases Greater Than $50,000.00. Except
as otherwise provided by Section 8 herein, purchases of supplies, equipment and
services of estimated value greater than Fifty Thousand ($50,000.00) Dollars shall be
by written contract or purchase order agreement with the lowest responsible bidder,
pursuant to the procedures prescribed herein.
Purchases of supplies, equipment and services that have appropriate budgetary
approvals shall be awarded directly by the Contracts Administrator/Purchasing
Manager, or as delegated by the Contracts Administrator/Purchasing Manager.
Supplies, equipment and services that are unbudgeted or are purchases exceeding the
budgeted amount, policy recommendations or ratifications, and all public works
contracts shall require Board of Directors' approval prior to issuance or award of a
purchase order or contract.
Ms =
sans° i 6
I
A. Notice Inviting Bids. The notice inviting bids shall include a general
description of the articles or services to be purchased or sold, shall state where bid
forms and specifications may be secured, and the time and place for opening bids.
(1) Published Notice. The notice inviting bids shall set a date
for the opening of bids. The notice shall be published one (1)time at least ten
(10) days before the date for the opening of the bids. Notice shall be published
in a newspaper of general circulation, printed and published within the District's
jurisdiction.
(2) Bidders List. Purchasing may also solicit sealed bids from
all qualified, responsible prospective suppliers whose names are on the Bidders
List maintained by the District, or who have requested their names to be added
thereto.
(3) Bulletin Boards. Purchasing shall also advertise pending
purchases or sales by a notice posted on a public bulletin board in the
Purchasing Division Office, and by electronic bulletin board, as deemed
appropriate by the Contracts Administrator/Purchasing Manager.
B. Bidder's Security. When deemed necessary by Purchasing,
bidder's security may be prescribed In the contract specifications or in the public notice
Inviting bids. Bidders shall be entitled to the return of bid security upon the full
execution of an awarded contract or issuance of a purchase order, by the successful
bidder. A successful bidder shall forfeit his bid security upon refusal or failure to
execute the contract within the prescribed time after the notice of award of contract has
been delivered to bidder, unless the District is responsible for a delay in the prescribed
time. The Board of Directors may, on refusal or failure of the successful bidder to
execute the contract, award it to the next lowest responsive, responsible bidder. If the
Board of Directors awards the contract to the next lowest bidder, an amount of the
lowest bidder's security equal to the difference between the low bid and the awarded
bid, shall be forfeited to the District, and the surplus, if any, shall be returned to the
lowest bidder.
C. Bid Ooening Procedure. Sealed bids shall be submitted to the
Contracts Administrator and Secretary of the Board of Directors, and shall be identified
as bids on the envelope. Bids shall be opened in public by the Contracts Administrator
or his designated representative at the time and place stated in the public notices. A
tabulation of all bids received shall be open for public inspection during regular
business hours for a period of not less than thirty (30) calendar days after the bid
opening.
D Refection of Bids. In its discretion, the Board of Directors may
reject any and all bids presented and readvertise for bids. If all bids are rejected, the
TIIB&YW
3C390 1 7
Board of Directors, by majority vote, may declare that the materials or supplies may be
acquired at a lower cost by negotiation in the open market and authorize the purchase
in that manner.
E Tie Bids. If two or more bids received are for the same total
amount or unit price, (with quality and service being equal), and if the public interest will
not be best served by a delay of readvertising for bids, the Board of Directors may
accept the one it chooses or accept the lowest bid made by negotiation with the tie
bidders at the time of the award.
F. Performance Bonds. Purchasing shall have authority to require a
faithful performance bond, a labor and materials bond and/or a warranty bond, before
entering into a contract in an amount as it shall find reasonably necessary to protect the
best interests of the District. If the Purchasing Division requires any of these bonds, the
form and amount of the bond shall be described in the notice inviting bids and in the
contract specifications.
G. Exception. Notwithstanding the provisions of subsections (a)
through (f) above, Purchasing may award a contract to purchase supplies, equipment
or services in an amount greater than Fifty Thousand ($50,000.00) Dollars without
obtaining bids and following the procedures set forth above when the Contracts
Administrator/Purchasing Manager determines that:
(1) By purchasing immediately, it can avoid an imminent price
increase or realize a substantial price discount that is available on a short term
basis only; or
(2) It can obtain equipment or supplies immediately that might
not otherwise be available at such time as purchasing procedures could be
completed; or
(3) Said contract for supplies, equipment or services has Board
of Directors' approval for multiple one (1) year renewal periods. All such contract
renewals shall require the Contracts Administrator/Purchasing Manager
approval.
(4) The supplies, equipment or services are only available from
a sole source.
All such purchases shall be ratified by the Board of Directors at its next regular
meeting.
Section 11: Open Market Procedure: Purchases Less than $50,000.00.
Purchases of supplies, equipment and services, of an estimated value in the amount of
W93-=
UM 1 8
Fifty Thousand ($50,000.00) Dollars or less on which bidding is not required by state
law, may be made by Purchasing in the open market without observing the procedures
prescribed by Section 10 above. The procedures to be used for these purchases are
as follows:
A. Minimum Number of Bids. Open market purchase shall, whenever
possible, be based on at least three (3) bids and shall be awarded to the lowest
responsible bidder.
B. Solicitation of Bids. Bids shall be solicited by written requests to
prospective vendors or purchasers and/or by telephone, facsimile transmission and/or
by public notice posted on a public bulletin board in the Purchasing Division Offices.
C. Receipt of Bids. Bids shall be submitted to Purchasing, which shall
keep a public record of all open market orders and bids for a period of two (2) years
after the submission of bids or the placing of orders.
D. Purchases Less Than $1,000.00. Purchasing may purchase
supplies, equipment and services of a value in the amount of One Thousand
($1,000.00) Dollars or less per purchase order, without observing the procedures
prescribed in this Section when, in its discretion, it is determined that observing such
procedures would not result in a lower overall cost to the District.
Section 12: Blanket Purchase Orders. The Purchasing Division may issue
annual blanket purchase orders for recurring purchases of miscellaneous supplies that:
A. Because of economic considerations are not carried in stock in the
District's warehouse;
B. Stock items designated as sole source;
C. Purchasing determines that it is in the best interests of the District
to competitively bid a requirement blanket order for inventory items; or
D. For miscellaneous services, where such purchase of supplies and
services in the aggregate will exceed an estimated value of Fifty Thousand
($50,000.00) Dollars from a single vendor during the budget year, without observing the
procedures prescribed in Section 10 when, in its discretion, it is determined that such
blanket purchase orders are at a cost favorable to the District and will result in more
efficient procurement of such items. Blanket purchase orders shall be in conformity
with the spirit and intent of this Resolution. The Purchasing Division shall, at the
beginning of each budget year, file a list of such purchase orders and the estimated
annual amount with the Director of Finance.
W01 2m
M250 1 9
Section 13: Inspection and Testing. The supplies and equipment delivered, and
contractual services performed, shall be inspected to determine their conformance with
the specifications set forth in the purchase order or contract. Purchasing shall have
authority to request professional services, or to require chemical and physical tests of
samples submitted with bids and samples of deliveries which are necessary to
determine their quality and conformance with specifications.
Section 14: Purchases - Negotiated Contracts. Notwithstanding other
provisions of this Resolution, the Board of Directors may, when it appears in the best
interests of the District, authorize the Staff to negotiate and award a contract for
purchase of supplies, equipment or services without observing the procedures
prescribed in Sections 10 and 11 above.
A. When such authorization has been granted for purchase of
supplies, equipment or services of an estimated value in the amount of One Hundred
Thousand ($100,000.00) Dollars or greater, the Staff shall obtain the concurrence of the
District Chair and/or Chair Pro Tem, as appropriate, prior to awarding such purchase.
B. Whenever any contract for supplies, equipment or services has
been entered into between the District and a person or entity providing such supplies,
equipment or services, and Purchasing determines that it is in the best interest of the
District to continue said contract with such person or entity, Purchasing may, in its
discretion, negotiate an extension of such contract without observing the procedures
prescribed in Sections 10 and 11 above, provided the amount of the extension does not
exceed Fifty Thousand ($50,000.00) Dollars. In the event the extension is in an amount
greater than Fifty Thousand ($50,000.00) Dollars, it shall be approved and awarded by
the Board of Directors.
C. This Section shall not apply to the letting of public works
construction contracts in excess of Twenty-Five Thousand ($25,000.00) Dollars.
H
zoe�zoo
zaz�i
10
01/27/99 Steering Committee
Agenda Item S.D.
nil
Steering Committee/EMT Retreat
February 20, 1999
Agenda (Proposed)
Coffee
Welcome and Self Introductions Jan Debay
Direction of the Agency
• Policy on Annexations Jan Debay, Don McIntyre
• Watershed Management Blake Anderson
(Our Role with Other Agencies)
• Board's View on Privatization Jan Debay and/or Peer Swan
of Core and/or Business Functions
Organizational Issues
• Organizational Structure Don McIntyre
(Number of Departments,
Reporting Relationships)
• Staffing Plan
• Revisit Target Numbers
• Willingness to Increase Operational Risk
to Achieve Staffing Reductions
• Willingness to Utilize Layoffs
to Achieve Staffing Reductions
• Impact of CIP on Engineering
and Other Departments
• Impact of Consolidated Sewer Service
Rates on Finance Department
• Succession Plan for 2000
• Don's Departure
• Mike's Departure
Human Resource Issues
• Pay for Performance Mike Petennan
• Labor Negotiations
OCSD • P O. Boa 8127 . Fountain Valley,CA 92728-8127 • (714) 962.2411
STEERING COMMITTEE Meeting Date To ad.of Dr.
1/27199
AGENDA REPORT Rem Number Rem Number
B.F.
Orange County Sanitation District
FROM: Donald F. McIntyre, General Manager
SUBJECT: General Manager's Performance Objectives for '98-99 Fiscal Year
GENERAL MANAGER'S RECOMMENDATION
Approve '98-99 Performance Objectives for General Manager
SUMMARY
The attached performance objectives are submitted for the Steering Committee's
review, amendment and/or approval. These objectives would be used in evaluating
the General Manager's performance at the end of the current fiscal year.
These objectives come primarily from the Performance Measures in the General
Manager's budget with the addition of No. 5, the lowering of the ratio of supervisors to
employees salaries.
PROJECT/CONTRACT COST SUMMARY
Not applicable
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
Not applicable
ALTERNATIVES
Not applicable
CEQA FINDINGS
Not a project.
ATTACHMENTS
None.
It
Hb W ge a�TEERIMG WMM17EF a,W Rg WGM PMo-maice ONa Ez
RaxaeC .1. Page 2
Section 2. Performance Objectives
Planning List performance objectives developed at the end of last fiscal year(Section 6 of last fiscal year form).
Monitoring: Communicate throughout the year regarding performance and changes of core responsibilities; discuss
tentative ratings.
Objective 1 Ensure Treatment Cost per Million Gallons(6/MG)does not exceed f486/MG by year's end.
Measurement
Standard
• Meets Performance identified by achieving target. Exceeds performance by achieving 95%-99%of target.
Outstanding performance by achieving 94%or less of target.
Supporting
Comments
• Objective within GM's Office FY 98/99 Budget document.
_Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding
Objective 2 Ensure the District meet the adopted 5-year staffing plan position count of 521.5 FTEs by end of fiscal
year 1998/99.
Measurement
Standard
• Meets Performance identified by achieving target. Exceeds by achieving less than target. Outstanding by
achieving 98%or less than target
Supporting
Comments
• Objective within GM's Office FY 98199 Budget document
_Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding
Objective 3 Maintain 10D%Compliance with Permit.
Measurement
Standard
Meets Performance by achieving objective. Exceeds performance must include achievement of objective#1
and#2. Outstanding performance measured by achieving objectives#143 and AMSA Gold Award.
Supporting
Comments
Objective within GM's Office FY 98M Budget document.
_Needs improvement _Meets Expectations _Exceeds Expectations Outstanding
Continued
4
Section 2. Performance Objectives(Continued)
Objective 4 Ensure the District's Departments meet 80% of their budgetary performance objectives as well as
Strategic Goals workplan tasks in FY 98/99.
Measurement
Standard
• Meets Performance by achieving one of two BO%targets. Exceeds performance by achieving both. Outstanding
performance by achieving 85%+in both.
Supporting
Comments
• Objective within GM's Office FY 98/99 Budget document.
Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding
Objective 5 Lower the"supervisor salary to total employee salary" ratio to 20.5% by end of FY 98/99.
Measurement
Standard
• Meets Performance by lowering to 21.5% (currently at 23% in 7/98). Exceeds performance by achieving
objective. Outstanding performance by reaching 20%or below.
Supporting
Comments
• Objective within Human Resources Administration's FY 98199 Budget document.
_Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding
Objective 6 Ensure 95%+of all Agenda items are approved (as opposed to returned for further work or rejected)
by subcommittees and Board upon initial staff submission.
Measurement
Standard
• Meets Performance by achieving objective. Exceeds by achieving 96.5%+. Outstanding by achieving 98%+,
Supporting
Comments
• Objective within GM's Office FY 98/99 Budget document.
Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding
5
Overall Performance
_Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding
Section 3. Employee Comments
Employee Signature Date
Section 4.Reviewer Comments
Reviewer Signature Date
6
STEERING COMMITTEE Meeting Dx To BC.Mpr.
,r17/99
AGENDA REPORT ,mm IemNumM
7G
Orange County Sanitation District
FROM: Donald F. McIntyre, General Manager
Originator: Jean Tappan, Committee Secretary
SUBJECT: February Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the tentative agenda items scheduled for review by the Working
Committees in February.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Boards at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in February:
OMTS Committee: 1. Report on Area 7 Sewer Line Cleaning
PDC Committee: 1. Approve Professional Services Agreement for Job No. J-39,
Outfall Investigation and Repair, Ballast Rock Wave Tank
Analysis
2. Approve Plans and Specifications and Budget Amendment
for Contract No. 3-38-1, Miller-Holder Trunk Sewer
3. Ratify Change Order 8 and Approve Closeout Agreement for
Job No. J-34-1, Ocean Outfall Reliability Upgrades
4. Approve Closeout Agreement for Job No. P2-39-1, TWAS
Feed to Digesters F and G
5. Approve Change Order 1 to Contract No. 2-40, Replacement
of Santa Ana River Interceptor Gate Structure (PDC
Committee only)
6. Ratify Change Order 7 to Job No. P1-41-1 at al, Primary
Clarifiers Rehabilitation at Plant 1 (PDC Committee only)
FAHR Committee: 1. Consider 1998-99 Second Quarter Financial and Operational
Report
2. Consider Connection Fee Alternatives
3. Consider 1999-00 Budget Assumptions and Fiscal Policies
4. Consider Financial Audit Services
5. Receive General Manager's Quarterly Purchasing Report
6. Receive Quarterly Investment Management Report
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NA
ALTERNATIVES
NA
CEQA FINDINGS
Not a project.
ATTACHMENTS
NA
jt
Rn.9.wnxa.�Ra. .ec mm..nv.�. ea�am AR.im ream.y.a,ex
RM..a ar 8 Page 2