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HomeMy WebLinkAbout1999-01 FIL n IN THE OFFICE OFT BE SECRETARY ORANGE COUNTv SAMTATIUN DISTRICT DRAFT FEB 241999 MINUTES OF STEERING COMMITTEE MEETING Wednesday, January 27, 1999 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, January 27, 1999 at 5 p.m., in the Distriers Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: OTHERS PRESENT: Peer Swan, Chair pro tem Thomas L. Woodruff, General Counsel Pat McGuigan, Chairman, OMTS Committee Ryal Wheeler Norm Eckenrode, Chairman, PDC Committee Tom Saltarelli, Chairman, FAHR Committee STAFF PRESENT: John Collins, Past Chairman of the Board Don McIntyre, General Manager Blake Anderson, Asst. General Manager Directors Absent: Jean Tappan, Committee Secretary Jan Debay, Chair of the Board Gary Streed, Director of Finance Todd Spitzer, County Supervisor Bob Ghirelli, Director of Technical Services Michelle Tuchman, Director of Communications Patrick Miles, Director of Information Technology Greg Mathews, Asst. to the General Manager (2) APPOINTMENT OF CHAIR PRO TEM Vice Chair Swan was appointed Chair pro tem. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the December 16, 1998 Combined Steering and Ad Hoc Committees meeting were approved as drafted. 4 Minutes of the Steering Committee Page 2 January 27, 1999 (6) REPORT OF THE COMMITTEE CHAIR The Committee Chair pro tern Swan asked that a discussion of the Human Resources survey results be placed on the February FAHR Committee agenda. (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre reported that he received a request from the League of Cities to help sponsor Richard Rodriguez at their February meeting. There was no objection, however a complimentary ticket will be requested for Director Swan. Mr. McIntyre also mentioned that staff attended the Stale of the County update presented by Supervisor Smith that was sponsored by the Orange County Forum. he was supporting watershed management as a new initiative. Blake Anderson, Assistant General Manager, and Mr. McIntyre attended a salinity seminar earlier in the day, and Blake described some of the more important issues. At this time, very little has been done about this problem. Mr. Swan said that IRWD had performed a study about ten years ago that addressed this issue. There is a new report available on brine water management. Blake can provide copies. The County has filed a Notice of Preparation for an EIR on additional bridge crossings over the Santa Ana River. Two proposed crossings would impact Plant 2 and one would affect Plant 1. The District will comment on this EIR for the record. Last Friday there was an incident on site that resulted in one of our Y2K consultants being accosted and her car stolen. The police are investigating. Staff held a briefing and changes will be made to security procedures. The General Manager will report on this in his February letter to the Board members. Update on Biosolids Issues: Mr. Anderson reported that the Kern County Board of Supervisors voted to extend the existing biosolids ordinance for another year. It will expire in January 2000. It is anticipated that a revised ordinance will be presented to the Supervisors in the fall of 1999. The option on purchasing the Wheeler Ridge site has been terminated as a result of the due diligence. Three endangered animal species and one plant species were identified and the mitigation measures would be unacceptable. Staff was directed to continue looking for opportunities in Kern County. Update on Matters re Santa Ana Watershed Project Authority(SAWPAI: Mr. Anderson will report on this at the next Steering Committee meeting. Update on Y2K Action Plan: The update was moved to be included in agenda item B.C. Minutes of the Steering Committee Page 3 January 27, 1999 Mr. McIntyre also reported that to date cooperative projects applications have been received that total about 35 million. The due date is Friday, January 29. At the February 2 Cooperative Projects Guidance Committee, these applications will be considered. A report will be presented to the Steering committee with funding recommendations and then to the Board for approval. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) DISCUSSION ITEMS (Items A-G) A. Two-year Limit for Connection Fee Credits Two requests for waiving the two-year limit have been received. After discussion staff was directed to send the item to the FAHR Committee for further review of the options identified in the agenda report. B. Michelson Pump Station Drainage Area In an effort to negotiate with Trammel Crow, staff has initiated meetings with IRWD to discuss the possibility of IRWD providing sewer service to this drainage area. The members directed staff to continue discussing a8ematives with IRWD and to perform the due diligence necessary to transfer the area to IRWD. The tolling agreement with Trammel Crow will have to be extended. C. Y2K Emergency Purchasing Authority The Steering Committee agreed to allow the General Manager to sign purchase orders for Y2K-related items under the Emergency Purchasing Authority. The General Manager will report to the Board when and if he exercises this authority. D. Steering Committee/EMT Retreat Discussion Items The Steering Committee members asked that further revisions be made. Michelle Tuchman, Director of Communications, will review recommendations from the members, review with the Chair and finalize the agenda based on comments received from the members. E. Consider Adiustino 1999 Board And Steering Committee Meeting Dales The Steering Committee will recommend to the Board the following meeting dale changes: 1. July 28 to July 21 (conflict with League of CA Cities meeting) 2. November 24 to November 17 (Thanksgiving holiday) 3. December 22 to December 15 (Christmas Week) Minutes of the Steering Committee Page 4 January 27, 1999 F. Consider '98-99 Performance Objectives for General Manager The members decided to delay this discussion until February when Chair Debay would be present. G. Review Agenda Items Scheduled to Be Presented to Committees in February The Agenda Items scheduled to be reviewed by the Board's working committees was reviewed. Pat McGuigan, OMTS Committee Chair, indicated that there was only one report item on the OMTS Committee agenda she would like to cancel the February meeting. An announcement will be made at the Board meeting after discussing this with Ed Hodges. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, February 24, 1999 at 5 p.m. (13) CLOSED SESSION There was no closed session. (14) ADJOURNMENT The Chair pro tem declared the meeting adjourned at 6:30 p.m. ubmitled by: �� e n Tappan S ering Committee Secretary r<M.w.�.d.aiernv.G cowrrtEeww.aaonrn ac ro.�s.az STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, January 27, 1999, was duly posted for public inspection in the main lobby of the District's offices on Wednesday, January 20, 1999. IN WITNESS WHEREOF, I have hereunto set my hand this 27w day of January, 1999. A�, Penny Kyle, Se ary o e Board of Directors of Orange County nitat District Posted: January 20 , 1999, p.m. By: ��� Signature wpdm�gm�slrcamm1pm11nB�m ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY (2) phone: (714)962-2411 wiling add al P.O. Box 8127 Plantain Valle,CA 92729-8127 NOTICE OF MEETING .treat addresic 10 e44 Ellis Avenue Fountain Valle,CA STEERING COMMITTEE 92)BB-0018 ORANGE COUNTY SANITATION DISTRICT Member Agencies 0 WEDNESDAY, JANUARY 27, 1999 - 5 P.M. cities Anaheim Brea Buena Pan DISTRICT'S ADMINISTRATIVE OFFICE CypfB$5 10844 ELLIS AVENUE Fountain Valley Fullerton FOUNTAIN VALLEY, CALIFORNIA 92708 Gordan Grove Huntington Beach Irvine Le Heard Le Palma Loa Alamach A regular meeting of the Steering Committee of the Board of Directors of es Nawparteaech g g g Grange Orange County Sanitation District, will be held at the above location, date Placentia Seat.Ann and time. Seel Beach Stanton Tustin Who Pan Yorbn Linda County of Orange sanitary Districts costs has. Midway city water Districts Irvine Hunch 'To Protect the Public Health and the Environment through Excellence in Wastewater Systems' STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT YEAR Wednesday, January 27, 1999 Wednesday, February 24, 1999 Wednesday, March 24, 1999 Wednesday, April 28, 1999 Wednesday, May 26, 1999 Wednesday, June 23, 1999 Wednesday, July 21', 1999 Wednesday, August 25, 1999 Wednesday, September22, 1999 Wednesday, October 27, 1999 Wednesday, November 17', 1999 Wednesday, December 15', 1999 Wednesday, January 26, 2000 "Tentatively rescheduled from regular fourth Wednesday. STEERING COMMITTEE (1) Roll Call: Meeting Date: January 27, 1999 Meeting Time: 5 p.m. Meeting Adjourned: Committee Members Jan Debay, Chair of the Board John J. Collins, Past Joint Chairman........................ Peer A. Swan, Vice Chair......................................... Tom Saltarelli, Chair, FAHR Committee.................... - Norm Eckenrode, Chair, PDC Committee................. - Pat McGuigan, Chair, OMTS Committee.................. Representative from OC Board of Supervisors.........— Others Thomas L. Woodruff, General Counsel .................... - Staff Present Donald F. McIntyre, General Manager...................... - Blake P. Anderson, Asst. General Manager.............. - Gary Slreed, Director of Finance.............................. Michelle Tuchman, Director of Communications.......— Patrick Miles, Director of Information Technology.....— Greg Mathews, Assistant to the General Manager...._ Jean Tappan, Secretary........................................... c: Debbie Lecuna AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JANUARY 27, 1999 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Once not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the once of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). -2- January 27, 1999 Agenda (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the December 16, 1998 Combined Meeting of the Steering and Ad Hoc Committees. (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER A. Report of Assistant General Manager 1. Update on Biosolids Issues A. Kern County Biosolids Ordinance B. Wheeler Ridge Due Diligence 2. Update on Matters re Santa Ana Watershed Project Authority (SAWPA) 3. Update on Y2K Action Plan (Blake Anderson) (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-G) A. Two-year Limit for Connection Fee Credits (Gary Streed) B. Michelson Pump Station Drainage Area (Don McIntyre/Director Swan) C. Y2K Emergency Purchasing Authority (Patrick Miles) D. Steering Committee/EMT Retreat Discussion Items (Michelle Tuchman) E. Consider adjusting 1999 Board and Steering Committee meeting dates from: 1. July 28 to July 21 (conflict with League of CA Cities meeting) 2. November 24 to November 17 (Thanksgiving holiday) 3. December 22 to December 15 (Christmas Week) F. Consider'98-99 Performance Objectives for General Manager G. Review Agenda Items Scheduled to Be Presented to Committees in February (Information item only) (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY ' -3- January 27, 1999 Agenda (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, February 24, 1999. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary B. Reconvene in regular session C. Consideration of action, if any, on matters considered in dosed session. (14) ADJOURNMENT 1t N\WP DTINGENDAWrEERING AGENDA WC Notice to Committee Members: For any questions an the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Jan Debay (949)644-3004(Newport Beach City Hall) Secretary: Jean Tappan (714)593-7101 (714)962-0356(Fax) E-mail: IIBppBfl(O1.00Sd.COm r DRAFT MINUTES OF COMBINED MEETING OF STEERING AND AD HOC COMMITTEES Wednesday, December 16, 1998 at 5 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, December 16, 1998 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING/AD HOC COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Jan Debay, Chair of the Board Ryal Wheeler Peer Swan, Vice Chair Pat McGuigan, Chair, OMITS Committee Norm Eckenrode, Chair, PDC Committee STAFF PRESENT: Tom Saltarelli, Chair, FAHR Committee Donald F. McIntyre, General Manager John Collins, Past Chair of the Boards Blake Anderson, Asst. General Manager Bill Steiner, County Supervisor Jean Tappan, Committee Secretary Bob Ghirelli, Director of Technical Services Directors Absent: David Ludwin, Director of Engineering None Mike Petennan, Director of Human Resources Michelle Tuchman, Director of Communications Jim Herberg, Engineering Supervisor Jim Colston, Regulatory Specialist (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the Steering Committee Meeting of November 18, 1998 were approved as drafted. (5) REPORT OF THE COMMITTEE CHAIR Chair Debay announced that there will be a Strategic Plan Ad Hoc Committee meeting on Wednesday, January 6, 1999, starting at 5 p.m. and a Directors Workshop on Saturday, January 9, from 9 a.m. to noon. OCSD . P.O.awt 8127 . Fountain Valley,CA 92726-0127 . (714) %2-2411 1 Minutes of the Steering Committee Meeting Page 2 December 16, 1998 (6) REPORT OF THE GENERAL MANAGER One of the changes resulting from consolidation is that the council, rather than the mayor, appoints the representative to the District's Board of Directors. General Manager McIntyre indicated that letters have been mailed to the cities in the service area recommending continuing the existing representation. A February 24, 1999 joint meeting with the OCWD's Board is being discussed to consider approving the EIR for the Groundwater Replenishment System project. This would be before the regular Board meeting on that same date. Before this meeting, it was suggested that staff contact the new Board member from Anaheim to present the project and answer questions. Blake Anderson and staff provided updates on the Kenn County Biosolids Ordinance, due diligence on the Wheeler Ridge site, the July 21 spill in Newport Beach, and made a presentation on continuing watershed management activities. The Committee members approved the staff recommendations to continue participation in the Santa Ana River Watershed Group (SARWG); to consider a future role for the District in SAWPA governance and to monitor related activities in the watershed; to explore new opportunities with OCWD; to continue to participate in POTW associations such as CASA, AMSA, and SCAP; and to support effective Clean Water Act Amendments. Don McIntyre also reported on the SAWPA Directors Retreat that he attended. The Board appears to be more project oriented at this time. There does not appear to be any interest in serving on each other's boards. It was suggested that a Steering Committee study session be held on the regional watershed issues. This will be discussed again in January. (7) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff updated the members on the Sacramento Regional CSD lawsuit and possible impacts on other agencies and indicated that a more detailed report would be made at tonight's Board meeting. (8) STEERING COMMITTEE DISCUSSION ITEMS (Items A-F) A. Steering Committee/EMT Retreat The date and discussion issues were discussed. Michelle Tuchman will revise the list of proposed issues before finalizing the agenda. Saturday, February 20, is the tentative meeting date. B. Update on Status of SPMT Negotiations This item was not discussed. r Minutes of the Steering Committee Meeting Page 3 December 16, 1998 C. Report on Trammel Crow Negotiations Director Swan and Don McIntyre met with Trammel Crow representatives. The results of those discussions will be discussed in Closed Session at the Board Meeting. D. Report on SAWPA Retreat Mr. McIntyre discussed this earlier in the meeting. E. Five-year Retrospective Michelle Tuchman proposed the preparation of a document that would list the agency's accomplishments over the past five years, determine where we are at this time and what still needs to be done, and outline a plan to accomplish those goals. This report would be presented at a future Board meeting. It was suggested that this document be discussed in more detail at the retreat. F. Review General Manager's Annual Performance Objectives This issue will be re-agendized for discussion in January in order to set definitions for the various levels of accomplishment. (9) REPORT OF THE AD HOC COMMITTEE CHAIR Chair Collins did not make a report, (10) COMBINED STEERING AND AD HOC COMMITTEES DISCUSSION ITEMS A. Hearthside Homes (formerly Koll Development in Bolsa Chica Jim Herberg discussed the agreement that provides for annexation to the District and sewer service for this area and the developer's request to have a third-party provide water and sewer services. The possibility of constructing facilities that would serve both the City of Huntington Beach and Hearthside Homes was also discussed. Because of the many issues that still need to be resolved, no recommendation was made. B. The Strategic Plan Activity Calendar for the next quarter was reviewed. (11) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were no other business, communications, or supplemental agenda items. Minutes of the Steering Committee Meeting Page 4 December 16, 1998 (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (14) CONSIDERATION OF UPCOMING MEETINGS The list of meetings was briefly reviewed. There will be an Ad Hoe Committee re Strategic Plan meeting on Wednesday, January 6 and a Directors Workshop on Saturday, January 9. The CASA 1999 Mid-year Conference is scheduled for January 21-23, 1999, in Ranch Mirage. The next Steering Committee meeting will be held on Wednesday, January 27, 1999 at 5 p.m. The next combined meeting of the Steering and Ad Hoc Committees is scheduled for Wednesday, March 24, 1999 at 5 p.m. (13) CLOSED SESSION There was no closed session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:33 p.m. S bmitted by: Jeffi Tappan Bring Committee Secretary N Mp abYpeMe151EERING COMM/ITEEIY9NEg1]IOYOminulw.lo[ STEERING COMMITTEE Neebngoae r aa.arar. 1/z'I of/z)/99 AGENDA REPORT Item Number Item Number Orange County Sanitabon District FROM: Gary Streed, Director of Finance SUBJECT: TWO-YEAR CONNECTION FEE CREDIT PROVISION GENERAL MANAGER'S RECOMMENDATION Review Ordinance No. OCSD-04 requirement that replacement construction must commence within two years of demolition in order to receive connection fee credit for the demolished structures. SUMMARY The developer of a residential tract in the City of Santa Ana has requested relief from connection fees. The new development of 72 single-family homes will replace 184 multi-family units. The developer of an industrial site in Anaheim has also requested relief. This new development includes 1,184,000 square feet of warehouse/industrial buildings in place of approximately 617,000 square feel of the Northrop buildings. The developers cannot receive relief under the existing Ordinance, as the time lag has been two years and four months in one case, and six years in the other. Ordinance OCSD-04 provides for connection fee credits equal to the demolished structures only when new construction begins within two years. The developer of the former Northrop site has executed a Tolling Agreement to extend the period in which they can file a lawsuit regarding this issue. PROJECT/CONTRACT COST SUMMARY The total connection fees for 72 single-family homes are currently $169,920. The current connection fee for the estimated 617,000 square feet of Northrop buildings would be $290,000. It is unknown how many future developments will include a lengthy period between demolition and the construction of replacement buildings. Fees received in Area 2 in the first six months of this fiscal year total $587,000. The current annual budget for this Area is $2.500,000. 1`mCeI1tlM1NIpIMeMpenEe Pell RepNlAssrcp CmrMeelC nacGMYeMd. a.,w.. ypgp Page 1 BUDGETIMPACT � 1 ❑ This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION The District's connection fee Ordinance No. OCSD-04 does not provide staff or the Board the authority to grant waivers or exceptions. In order to allow the developer to use the credits from the demolished structures, the Board must adopt a new ordinance. The basic agreement put forth by the lawyers for each of these developers is that the previous buildings paid for the capacity they used, either through connection fees or property taxes. Connection fees in this area, formerly District No. 2, were adopted in 1973 at $50 per 1,000 square feet. Prior to passage of Proposition 13 in 1978, each District also levied a separate property tax for capital improvements. The other view is that sewage treatment facilities are planned and constructed based upon flow trends and demands. When a building is demolished, flows decrease. After some time period, planners need to be able to know that the flow decrease is "permanent," and that future needs will be met through connection fees. General Counsel and staff will make a presentation at the meeting. ALTERNATIVES 1. Change the two-year period to another length, such as five years. 2. Take no action and attempt to justify the two-year provision of the existing Ordinance and policy to developers' counsel. 3. Offer a Tolling Agreement to the developer pending adoption of a new connection fee ordinance. 4. Change the policy to allow credit for all previously paid connection fees that the developer can prove were paid. CEQA FINDINGS N/A ATTACHMENTS None. rcemmem.mtlowrUca.Dnn A.wm�swmo ca..+.v»c000rvwN.....a: A-..a eaaen Page 2 �I' UW OFFICESOP WOODRUFF,SPRADLIN&SMART y APgoFeenawtCopFdupx MEMORANDUM TO: Chair and Members of Steering Committee Orange County Sanitation District FROM: General Counsel DATE: January 14, 1999 RE: District's Capital Facilities Connection Charges The District has recently received a request from Brock Homes, who is undertaking the development of a residential tract in the City of Santa Ana. The tract will consist of 72 single-family homes, and will replace 184 multiple family units on the same property. At the time of applying for building permits, they were required to pay a connection charge for the 72 residential units pursuant to the District's Ordinance. The issue in question is that the District's Ordinance (the same in all Revenue Zones except Revenue Zone 14), directly focuses on the question of capital facilities connection charges for replacement buildings, both residential and commercial/industrial. The Ordinance provides, "If such replacement construction is commenced within two (2) years after demolition or destruction of the former building, a credit against such charge shall be allowed, and [the credit] shall be the equivalent capital facilities connection charge for the building being demolished or destroyed, calculated on the basis of current charges for new construction." Brock Homes Development is a case where the construction has occurred at a time greater than 2 years subsequent to the demolition. This is not a new instance involving the District, and several requests have been made along these lines in the past. The 2-year rule has been in place in the District's Ordinances for many, many years, and while it is a fundamental policy issue for the Board of Directors, its basis is founded on the idea that the new construction should pay an equitable share of the capacity in the treatment facilities. Chair and Members of Board of Directors Orange County Sanitation District January 14, 1999 Page 2 At the present time, the District has a protest and a subsequent Tolling Agreement concerning a huge project in the City of Anaheim, contiguous to the Fullerton City line, where the former Northrup aerospace facilities were demolished and new industrial projects were constructed in place of the original buildings. The new builder has paid the entire fee but has protested it, and both parties have agreed to take no legal action to resolve this, pending a final connection fee study and report presently under way by the Districrs Consultant, Camp Dresser& McKee, and the final adoption of a comprehensive Connection Fee Ordinance by the District. It would appear that the District has a few options—namely: 1. Repeal the 2-year provision so that any new replacement will then pay no rapacity charge. (This would effectively negate the payment and Tolling Agreement with Security Capital Industrial Trust for the Northrup property and would require the District to refund the sum of$556,000,00, plus interest.) 2. Amend the Ordinance to extend the time period beyond 2 years in which property owners must redevelop the property. 3. Maintain the Ordinance in its present fort and content on the basis that the 2-year period is reasonable time in which to have redevelopment undertaken. 4. Take no action except to offer to enter into a Tolling Agreement with Brock Homes similar to the Security Capital Investment Trust Agreement, pending the results of the Camp Dresser&McKee study and adoption of a new comprehensive Connection Fee Ordinance by the District. T/HOMASL. WOODRUFF GENERAL COUNSEL TLw.ci cc: Mr. D.F. McIntyre Mr. B.P. Anderson Mr. G.G. Streed Mr. D.A. Ludwin STEERING COMMITTEE Mewing Date To Bd.of Dlr. AGENDA REPORT Item Numbe Iem Numbc e.e. Orange County Sanitation District FROM: Donald F. McIntyre, General Manager Originator: Blake Anderson, Assistant General Manager SUBJECT: Michelson Pump Station Drainage Area GENERAL MANAGER'S RECOMMENDATION Staff is seeking direction from the Steering Committee. SUMMARY During the recent negotiations with Trammel Crow relating to the fate of the Michelson Pump Station, the possibility of having the Irvine Ranch Water District assume future operating and capital improvement responsibilities for this portion of our service was discussed. At the suggestion of Director Swan, staffs from IRWD and OCSD have agreed to meet to identify the technical and financial implications of this proposal. Staff will report to the Steering Committee on the outcome of the meeting and present a preliminary outline of the issues identified at the January 26 meeting. PROJECT/CONTRACT COST SUMMARY Not applicable. BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION Not applicable. ALTERNATIVES Not applicable at this time. CEQA FINDINGS Not a project. ATTACHMENTS None N 1wp N4DMDa15iEERING LOMMITIEE\9BUan9AMclehcn GunD SLM 62 Rn+yeE b1p9B Page 2 STEERING COMMITTEE Meehng Date I To Board 1127/99 1/27/99 AGENDA REPORT IT.Number I Item Number C. Orange County Sanitation District FROM: Patrick Miles, Director of Information Technology Originator: Greg Mathews, Assistant to the General Manager SUBJECT: INTENT TO USE (AS-NEEDED) EMERGENCY PURCHASING AUTHORITY, RESOLUTION 98-21, FOR Y2K PURCHASES GENERAL MANAGER'S RECOMMENDATION Acknowledge that to ensure Y2K compliance, emergency purchases may be required under Article II, Section 6 of Resolution 98-21: Purchasing and Contracts Award Resolution. This is an information item only. SUMMARY Article II, Section 6 of the Purchasing and Contracts Resolution (98-21) essentially provides a)the General Manager with authority to waive the Resolution's normal purchasing procedures for purchases exceeding $25,000, and b)the General Manager with the authority to approve acquisitions exceeding his normal authorization ($99,999). These authorizations are activated only under Emergency Purchasing circumstances. These emergency purchases are identified, in part, as necessary if there is "a threat to the continued required operations of the wastewater treatment plants and facilities owned by the District." Due to the potentially lengthy delays and high costs associated with the purchase of some Y2K-compliant products and services, expediting such purchases internally is critical to ensure full completion of the District's Y2K program by January 1, 2000. Some Y2K purchases may require utilization of the emergency purchasing authority granted by the Board of Directors in Resolution 98-21. PROJECT/CONTRACT COST SUMMARY Not Applicable. BUDGETIMPACT ❑ This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) CAGl.AT eYsm.eo dyMW nMA= ww.e. ,Me Page 1 ADDITIONAL INFORMATION The Board as been kept apprised of the District's ongoing efforts to ensure Year 2000 (Y2K) compliance. Failure to achieve Y2K compliance for critical systems has the potential to adversely impact the public health and environment. As staff and consultants approach completion of the Evaluation and Assessment Phases of the Y2K project, planning is underway to implement the Reparation Phase. During this phase, purchasing decisions will need to be made to ensure District systems are Y2K compliant. The Y2K Reparation Phase will have several steps and can be very time consuming under many circumstances. As a result, the need to expedite purchases will likely become a necessity as non-compliant systems are identified for Y2K repair or replacement. Increasing worldwide demand for Y2K compliant components and services will potentially reduce supply, thereby increasing costs as well as turnaround and delivery times. To help ensure sufficient time remains to District staff and consultants for the Testing and Deployment Phases, steps will need to be taken to help mitigate both the component costs and anticipated delays associated with high-demand Y2K items. Through the Board-approved "Delegation of Authority," the General Manager has been granted purchasing authority up to $99,999 for budgeted services, equipment and supplies. Furthermore, the Board has authorized in Article ll, Section 6 a waiver to Resolution 98-21's approved procedures for any purchase above $25,000. This emergency purchasing authority essentially provides the General Manager with additional purchasing flexibility and an unlimited amount for those circumstances when, "purchases are immediately necessary for the preservation of life or property, or to avoid a threat to the public health or safety." There may be periodic instances in which a critical Y2K-compliant component, or Y2K-service, must be acquired quickly. These items may exceed $25,000 and require suspension of normal purchasing procedures (due to time constraints, limited supply, delivery schedules, etc.) or may exceed the General Managers normal $99,999 purchase limit. As a result, rather than incur the inherent delays associated with both typical District purchasing practices or the Board approval process for items costing $100,000 or more, the emergency authority may be enacted for some Y2K acquisitions. Per this emergency authority, the Chair will be notified of the circumstances under which it has been activated and the Board will be presented with such action(s)for ratification at the next regular Board meeting. Carefully considered use of this emergency authority for appropriate Y21K purchases will allow us to expedite the Reparation, Testing and Deployment C IGMATHEWWahr- vdW WyW127Wbdtt a,,,,.: 11� Page 2 w phases of the Y2K project and help ensure we are fully compliant by January 1, 2000. ALTERNATIVES Do not authorize use of emergency purchasing authority for such Y2K purchases. Failure to allow use of this authority risks delaying purchases and successful completion of Y21K mitigation efforts. Y2K failures may result in significant operational problems and potential permit violations and therefore may impact public health and safety. CEQA FINDINGS Not Applicable. ATTACHMENTS 1. Article II, Resolution 98-21: Purchasing and Contracts Award Resolution GM c wru.wEwssmeewaumrmiz>ewaec Page 3 AGENDA REPORT TRANSMITTAL FORM As soon as the review of the Agenda Report is complete,call the contact person for pickup. Subject of Agenda Report: Contact Name: Telepbone Ext.: REVISIONS DATE TO REQUIRED REVIEWED COMMENTS Division Manager Department Head Greg Mathews Assistant General Manager/General Manager C ruarnexsrmmaaeneram i:rs�.aa tA'ae Page 4 1 , ARTICLE II PURCHASES: SUPPLIES. SERVICES AND EQUIPMENT INDEX Section 5: Purchases: Bidding Requirements. Section 6: Purchases: Emergency. Section 7: Purchases: Standardized Prices and Specialized Services. Section 8: Purchase Orders. Section 9: Purchases: Encumbrances of Funds. Section 10: Bidding Procedure: Purchases Greater than $50,000.00. Section 11: Open Market Procedure: Purchases Less Than $50,000.00. Section 12: Blanket Purchase Orders. Section 13: Inspection and Testing. Section 14: Purchases: Negotiated Contracts. Section 5. Purchases: Bidding Requirements. Except as hereinafter provided, purchasing of supplies, services or equipment shall be by bid procedures as set forth in this Article II, when the purchase is estimated to have a value greater than Twenty-Five Thousand ($25,000.00) Dollars; the commodities or services may be obtained from more than one vendor; or are not standardized as to price; and no emergency exists. Section 6: Purchases: Emeraencv. Whenever an emergency arises which is, or may be a threat to the continued required operations of the wastewater treatment plants and facilities owned by the Districts, or when purchases are immediately necessary for the preservation of life or property, or to avoid a threat to the public health or safety, the Division may purchase supplies, services or equipment required for immediate use, in an amount greater than Twenty-Five Thousand ($25,000.00) Dollars without observing the procedures set forth in this Resolution. In the event such purchases exceed budget authorization, the General Manager or his designee shall advise the District Chair and/or Chair Pro Tem, as appropriate, of the action taken, and such action shall be ratified by the Board of Directors at its next regular meeting. Section 7: Purchases: Standardized Prices and Specialized Services. In zosamo aazso_-' S purchases of supplies, services or equipment in which the items to be purchased have a demonstrated uniformity in price, or it is determined that there is a sole source, or the provider of services is determined to be uniquely qualified to perform specialized services, Purchasing may make such purchases without observing the bidding procedures of Section 11 below. Section 8: Purchase Orders. Purchases of all supplies, services or equipment shall be made by purchase order and may also require a formal written contract, when determined necessary or appropriate by the Contracts Administrator/Purchasing Manager. To ensure that all policies and procedures governing purchase orders and contracts are followed, all contracts or purchase orders will be executed by the Contracts Administrator/Purchasing Manager, or as delegated by the Contracts Administrator/Purchasing Manager. Purchasing and employees requisitioning supplies and equipment shall be responsible that orders and requisitions are in conformity with the spirit and intent of this Resolution and that no purchase has been broken into smaller units to evade any requirement of this Resolution. Purchasing shall retain, in its files, one copy of all purchase orders issued during two (2) years preceding, on which copy of the purchase order, there shall be a list of bidders and prices bid for the materials or equipment purchased, or if no bids or quotations were taken or received, a full statement as to the reason therefor. A record of all sales or surplus property and by-products shall also be maintained by Purchasing upon or in which is maintained the record of the bids received for the property or by-products sold, or if bids were not taken or received, a full explanation thereof. Such records shall be maintained for two (2) years after the sale. Section 9: Purchases: Encumbrances of Funds. Except in cases of emergency, no purchase order shall be issued for any supplies, services or equipment, unless there exists an unencumbered appropriation balance in the fund against which said purchase is to be charged. Section 10: Bidding Procedure: Purchases Greater Than $50,000.00. Except as otherwise provided by Section 8 herein, purchases of supplies, equipment and services of estimated value greater than Fifty Thousand ($50,000.00) Dollars shall be by written contract or purchase order agreement with the lowest responsible bidder, pursuant to the procedures prescribed herein. Purchases of supplies, equipment and services that have appropriate budgetary approvals shall be awarded directly by the Contracts Administrator/Purchasing Manager, or as delegated by the Contracts Administrator/Purchasing Manager. Supplies, equipment and services that are unbudgeted or are purchases exceeding the budgeted amount, policy recommendations or ratifications, and all public works contracts shall require Board of Directors' approval prior to issuance or award of a purchase order or contract. Ms = sans° i 6 I A. Notice Inviting Bids. The notice inviting bids shall include a general description of the articles or services to be purchased or sold, shall state where bid forms and specifications may be secured, and the time and place for opening bids. (1) Published Notice. The notice inviting bids shall set a date for the opening of bids. The notice shall be published one (1)time at least ten (10) days before the date for the opening of the bids. Notice shall be published in a newspaper of general circulation, printed and published within the District's jurisdiction. (2) Bidders List. Purchasing may also solicit sealed bids from all qualified, responsible prospective suppliers whose names are on the Bidders List maintained by the District, or who have requested their names to be added thereto. (3) Bulletin Boards. Purchasing shall also advertise pending purchases or sales by a notice posted on a public bulletin board in the Purchasing Division Office, and by electronic bulletin board, as deemed appropriate by the Contracts Administrator/Purchasing Manager. B. Bidder's Security. When deemed necessary by Purchasing, bidder's security may be prescribed In the contract specifications or in the public notice Inviting bids. Bidders shall be entitled to the return of bid security upon the full execution of an awarded contract or issuance of a purchase order, by the successful bidder. A successful bidder shall forfeit his bid security upon refusal or failure to execute the contract within the prescribed time after the notice of award of contract has been delivered to bidder, unless the District is responsible for a delay in the prescribed time. The Board of Directors may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsive, responsible bidder. If the Board of Directors awards the contract to the next lowest bidder, an amount of the lowest bidder's security equal to the difference between the low bid and the awarded bid, shall be forfeited to the District, and the surplus, if any, shall be returned to the lowest bidder. C. Bid Ooening Procedure. Sealed bids shall be submitted to the Contracts Administrator and Secretary of the Board of Directors, and shall be identified as bids on the envelope. Bids shall be opened in public by the Contracts Administrator or his designated representative at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening. D Refection of Bids. In its discretion, the Board of Directors may reject any and all bids presented and readvertise for bids. If all bids are rejected, the TIIB&YW 3C390 1 7 Board of Directors, by majority vote, may declare that the materials or supplies may be acquired at a lower cost by negotiation in the open market and authorize the purchase in that manner. E Tie Bids. If two or more bids received are for the same total amount or unit price, (with quality and service being equal), and if the public interest will not be best served by a delay of readvertising for bids, the Board of Directors may accept the one it chooses or accept the lowest bid made by negotiation with the tie bidders at the time of the award. F. Performance Bonds. Purchasing shall have authority to require a faithful performance bond, a labor and materials bond and/or a warranty bond, before entering into a contract in an amount as it shall find reasonably necessary to protect the best interests of the District. If the Purchasing Division requires any of these bonds, the form and amount of the bond shall be described in the notice inviting bids and in the contract specifications. G. Exception. Notwithstanding the provisions of subsections (a) through (f) above, Purchasing may award a contract to purchase supplies, equipment or services in an amount greater than Fifty Thousand ($50,000.00) Dollars without obtaining bids and following the procedures set forth above when the Contracts Administrator/Purchasing Manager determines that: (1) By purchasing immediately, it can avoid an imminent price increase or realize a substantial price discount that is available on a short term basis only; or (2) It can obtain equipment or supplies immediately that might not otherwise be available at such time as purchasing procedures could be completed; or (3) Said contract for supplies, equipment or services has Board of Directors' approval for multiple one (1) year renewal periods. All such contract renewals shall require the Contracts Administrator/Purchasing Manager approval. (4) The supplies, equipment or services are only available from a sole source. All such purchases shall be ratified by the Board of Directors at its next regular meeting. Section 11: Open Market Procedure: Purchases Less than $50,000.00. Purchases of supplies, equipment and services, of an estimated value in the amount of W93-= UM 1 8 Fifty Thousand ($50,000.00) Dollars or less on which bidding is not required by state law, may be made by Purchasing in the open market without observing the procedures prescribed by Section 10 above. The procedures to be used for these purchases are as follows: A. Minimum Number of Bids. Open market purchase shall, whenever possible, be based on at least three (3) bids and shall be awarded to the lowest responsible bidder. B. Solicitation of Bids. Bids shall be solicited by written requests to prospective vendors or purchasers and/or by telephone, facsimile transmission and/or by public notice posted on a public bulletin board in the Purchasing Division Offices. C. Receipt of Bids. Bids shall be submitted to Purchasing, which shall keep a public record of all open market orders and bids for a period of two (2) years after the submission of bids or the placing of orders. D. Purchases Less Than $1,000.00. Purchasing may purchase supplies, equipment and services of a value in the amount of One Thousand ($1,000.00) Dollars or less per purchase order, without observing the procedures prescribed in this Section when, in its discretion, it is determined that observing such procedures would not result in a lower overall cost to the District. Section 12: Blanket Purchase Orders. The Purchasing Division may issue annual blanket purchase orders for recurring purchases of miscellaneous supplies that: A. Because of economic considerations are not carried in stock in the District's warehouse; B. Stock items designated as sole source; C. Purchasing determines that it is in the best interests of the District to competitively bid a requirement blanket order for inventory items; or D. For miscellaneous services, where such purchase of supplies and services in the aggregate will exceed an estimated value of Fifty Thousand ($50,000.00) Dollars from a single vendor during the budget year, without observing the procedures prescribed in Section 10 when, in its discretion, it is determined that such blanket purchase orders are at a cost favorable to the District and will result in more efficient procurement of such items. Blanket purchase orders shall be in conformity with the spirit and intent of this Resolution. The Purchasing Division shall, at the beginning of each budget year, file a list of such purchase orders and the estimated annual amount with the Director of Finance. W01 2m M250 1 9 Section 13: Inspection and Testing. The supplies and equipment delivered, and contractual services performed, shall be inspected to determine their conformance with the specifications set forth in the purchase order or contract. Purchasing shall have authority to request professional services, or to require chemical and physical tests of samples submitted with bids and samples of deliveries which are necessary to determine their quality and conformance with specifications. Section 14: Purchases - Negotiated Contracts. Notwithstanding other provisions of this Resolution, the Board of Directors may, when it appears in the best interests of the District, authorize the Staff to negotiate and award a contract for purchase of supplies, equipment or services without observing the procedures prescribed in Sections 10 and 11 above. A. When such authorization has been granted for purchase of supplies, equipment or services of an estimated value in the amount of One Hundred Thousand ($100,000.00) Dollars or greater, the Staff shall obtain the concurrence of the District Chair and/or Chair Pro Tem, as appropriate, prior to awarding such purchase. B. Whenever any contract for supplies, equipment or services has been entered into between the District and a person or entity providing such supplies, equipment or services, and Purchasing determines that it is in the best interest of the District to continue said contract with such person or entity, Purchasing may, in its discretion, negotiate an extension of such contract without observing the procedures prescribed in Sections 10 and 11 above, provided the amount of the extension does not exceed Fifty Thousand ($50,000.00) Dollars. In the event the extension is in an amount greater than Fifty Thousand ($50,000.00) Dollars, it shall be approved and awarded by the Board of Directors. C. This Section shall not apply to the letting of public works construction contracts in excess of Twenty-Five Thousand ($25,000.00) Dollars. H zoe�zoo zaz�i 10 01/27/99 Steering Committee Agenda Item S.D. nil Steering Committee/EMT Retreat February 20, 1999 Agenda (Proposed) Coffee Welcome and Self Introductions Jan Debay Direction of the Agency • Policy on Annexations Jan Debay, Don McIntyre • Watershed Management Blake Anderson (Our Role with Other Agencies) • Board's View on Privatization Jan Debay and/or Peer Swan of Core and/or Business Functions Organizational Issues • Organizational Structure Don McIntyre (Number of Departments, Reporting Relationships) • Staffing Plan • Revisit Target Numbers • Willingness to Increase Operational Risk to Achieve Staffing Reductions • Willingness to Utilize Layoffs to Achieve Staffing Reductions • Impact of CIP on Engineering and Other Departments • Impact of Consolidated Sewer Service Rates on Finance Department • Succession Plan for 2000 • Don's Departure • Mike's Departure Human Resource Issues • Pay for Performance Mike Petennan • Labor Negotiations OCSD • P O. Boa 8127 . Fountain Valley,CA 92728-8127 • (714) 962.2411 STEERING COMMITTEE Meeting Date To ad.of Dr. 1/27199 AGENDA REPORT Rem Number Rem Number B.F. Orange County Sanitation District FROM: Donald F. McIntyre, General Manager SUBJECT: General Manager's Performance Objectives for '98-99 Fiscal Year GENERAL MANAGER'S RECOMMENDATION Approve '98-99 Performance Objectives for General Manager SUMMARY The attached performance objectives are submitted for the Steering Committee's review, amendment and/or approval. These objectives would be used in evaluating the General Manager's performance at the end of the current fiscal year. These objectives come primarily from the Performance Measures in the General Manager's budget with the addition of No. 5, the lowering of the ratio of supervisors to employees salaries. PROJECT/CONTRACT COST SUMMARY Not applicable BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION Not applicable ALTERNATIVES Not applicable CEQA FINDINGS Not a project. ATTACHMENTS None. It Hb W ge a�TEERIMG WMM17EF a,W Rg WGM PMo-maice ONa Ez RaxaeC .1. Page 2 Section 2. Performance Objectives Planning List performance objectives developed at the end of last fiscal year(Section 6 of last fiscal year form). Monitoring: Communicate throughout the year regarding performance and changes of core responsibilities; discuss tentative ratings. Objective 1 Ensure Treatment Cost per Million Gallons(6/MG)does not exceed f486/MG by year's end. Measurement Standard • Meets Performance identified by achieving target. Exceeds performance by achieving 95%-99%of target. Outstanding performance by achieving 94%or less of target. Supporting Comments • Objective within GM's Office FY 98/99 Budget document. _Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding Objective 2 Ensure the District meet the adopted 5-year staffing plan position count of 521.5 FTEs by end of fiscal year 1998/99. Measurement Standard • Meets Performance identified by achieving target. Exceeds by achieving less than target. Outstanding by achieving 98%or less than target Supporting Comments • Objective within GM's Office FY 98199 Budget document _Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding Objective 3 Maintain 10D%Compliance with Permit. Measurement Standard Meets Performance by achieving objective. Exceeds performance must include achievement of objective#1 and#2. Outstanding performance measured by achieving objectives#143 and AMSA Gold Award. Supporting Comments Objective within GM's Office FY 98M Budget document. _Needs improvement _Meets Expectations _Exceeds Expectations Outstanding Continued 4 Section 2. Performance Objectives(Continued) Objective 4 Ensure the District's Departments meet 80% of their budgetary performance objectives as well as Strategic Goals workplan tasks in FY 98/99. Measurement Standard • Meets Performance by achieving one of two BO%targets. Exceeds performance by achieving both. Outstanding performance by achieving 85%+in both. Supporting Comments • Objective within GM's Office FY 98/99 Budget document. Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding Objective 5 Lower the"supervisor salary to total employee salary" ratio to 20.5% by end of FY 98/99. Measurement Standard • Meets Performance by lowering to 21.5% (currently at 23% in 7/98). Exceeds performance by achieving objective. Outstanding performance by reaching 20%or below. Supporting Comments • Objective within Human Resources Administration's FY 98199 Budget document. _Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding Objective 6 Ensure 95%+of all Agenda items are approved (as opposed to returned for further work or rejected) by subcommittees and Board upon initial staff submission. Measurement Standard • Meets Performance by achieving objective. Exceeds by achieving 96.5%+. Outstanding by achieving 98%+, Supporting Comments • Objective within GM's Office FY 98/99 Budget document. Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding 5 Overall Performance _Needs Improvement _Meets Expectations _Exceeds Expectations _Outstanding Section 3. Employee Comments Employee Signature Date Section 4.Reviewer Comments Reviewer Signature Date 6 STEERING COMMITTEE Meeting Dx To BC.Mpr. ,r17/99 AGENDA REPORT ,mm IemNumM 7G Orange County Sanitation District FROM: Donald F. McIntyre, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: February Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in February. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in February: OMTS Committee: 1. Report on Area 7 Sewer Line Cleaning PDC Committee: 1. Approve Professional Services Agreement for Job No. J-39, Outfall Investigation and Repair, Ballast Rock Wave Tank Analysis 2. Approve Plans and Specifications and Budget Amendment for Contract No. 3-38-1, Miller-Holder Trunk Sewer 3. Ratify Change Order 8 and Approve Closeout Agreement for Job No. J-34-1, Ocean Outfall Reliability Upgrades 4. Approve Closeout Agreement for Job No. P2-39-1, TWAS Feed to Digesters F and G 5. Approve Change Order 1 to Contract No. 2-40, Replacement of Santa Ana River Interceptor Gate Structure (PDC Committee only) 6. Ratify Change Order 7 to Job No. P1-41-1 at al, Primary Clarifiers Rehabilitation at Plant 1 (PDC Committee only) FAHR Committee: 1. Consider 1998-99 Second Quarter Financial and Operational Report 2. Consider Connection Fee Alternatives 3. Consider 1999-00 Budget Assumptions and Fiscal Policies 4. Consider Financial Audit Services 5. Receive General Manager's Quarterly Purchasing Report 6. Receive Quarterly Investment Management Report PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. ATTACHMENTS NA jt Rn.9.wnxa.�Ra. .ec mm..nv.�. ea�am AR.im ream.y.a,ex RM..a ar 8 Page 2