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Home My WebLink About1998-11 P r IN THE OFFICE O �tOHETARY ORANGE COUNTY 5..+"''.1 ION DISTRIC' n e DEC 16 1998 By 1112� DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, November 18, 1998 at 3 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, November 18, 1998 at 3 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Burnie Dunlap, Chair of the Board Peer Swan, Vice Chair Pat McGuigan, Chair, OUTS Committee STAFF PRESENT: Jan Debay, Chair, PDC Committee Donald F. McIntyre, General Manager George Brown, Outgoing Chair, FAHR Committee Blake Anderson, Asst. General Manager John Collins, Past Chairman of the Boards Jean Tappan, Committee Secretary Bill Steiner, County Supervisor Bob Ghirelli, Director of Technical Services Tom Saltarelli, Incoming Chair, FAHR Committee Ed Hodges, Director of General Services Admin. David Ludwin, Director of Engineering Directors Absent: Bob Doter, Director of Operations and None Maintenance Greg Mathews, Asst. to the General Manager Patrick Miles, Director of Information Technology Mike Peterman, Director of Human Resources Gary Streed, Director of Finance Michelle Tuchman, Director of Communications (2) APPOINTMENT OF CHAIR PRO TEM Vice Chair Swan was appointed Chair Pro Tem. Chair Dunlap arrived after the start of the meeting. (3) PUBLIC COMMENTS There were no public comments. (4) RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the Steering Committee Meeting of October 28, 1998 were approved as drafted. OCSD • P.O. Box 8127 . Fountan Valley,CA 92728812] . (714) 9 -2411 i Minutes of the Steering Committee Meeting Page 2 November 18, 1998 (5) REPORT OF THE COMMITTEE CHAIR Chair Pro Tem Swan reported on his visit to the Wheeler Ridge property that is being considered for purchase as a composting site. He also drove the roads that the biosolids haulers use and found only one that was in bad shape. The OMTS Committee is recommending exercising the option to purchase this property at tonight's Board meeting as a long-term disposal option. Mr. Swan also announced that the EIR for the Groundwater Replenishment System has been released. The public hearing is scheduled for December 8, 1998 at the Orange County Water District. (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre announced that staff is still working with CDM on the capital improvement report associated with the Strategic Plan. The first cut with costs was very high because of the GWR project and staff is reviewing to see if some projects can be delayed to flatten out expenditures. Because there is still a lot of work to do on the report, the December 5 workshop and the December 3 PAC meeting will be delayed until January. Mr. Swan also mentioned that a new directors workshop should be scheduled as soon as possible for January. He also suggested that a Steering Committee workshop on the Strategic Plan should also be held in January with a workshop for the full Board in February. It was suggested that the Steering Committee Workshop be held in place of either the January OMTS or PDC Committees, as they are not meeting. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) STEERING COMMITTEE DISCUSSION ITEMS A. The action items scheduled to be considered by the working committees at their meetings in December were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were no other business, communications, or supplemental agenda items. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. n Minutes of the Steering Committee Meeting Page 3 November 18, 1998 (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for December 16, 1998 at 5 p.m. (13) CLOSED SESSION The Committee convened in Closed Session with members of the Management Negotiating Team at 3:20 p.m. pursuant to Government Code Section 54957.6. Confidential Minutes of the Closed Session held by the Committee have been prepared in accordance with California Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. Director Collins left the Closed Session at the beginning of the discussion on SPMT negotiations. At 6:05 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:06 p.m. ubmitted by. Q- Qlr�J 4J n Tappan ering Committee Secretary X1x Nebgdy Z1 EMW COMMTEEIOft 1118Wmm�.tls STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, November 18, 1998, was duly posted for public inspection in the main lobby of the Orange County Sanitation District's office on Thursday, November 12, 1998. IN WITNESS WHEREOF, I have hereunto set my hand this 18th day of November, 1998. 4w'�'A�Y Penny Kyle,06raqy of the Board of Directors of Orange Cou r tation District Posted: November 12 . 1998,3 al p.m. By: Signature vyEaclpmNVsammlpoclinp.im ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY (2) phone: (71419E2-2411 milling ack reu: P.O. Box 6127 Pountain Valley.CA 92728-8127 NOTICE OF MEETING se:+oe sdd:mas: 10944 Ellis Avenue F.entaln Valley,CA STEERING COMMITTEE 92708 7018 ORANGE COUNTY SANITATION DISTRICT Matter, Agencies 0 WEDNESDAY, NOVEMBER 18, 1998 - 3 P.M. Cities Anaheim Brae Suane Park DISTRICT'S ADMINISTRATIVE OFFICE Gyc..a 108" ELLIS AVENUE Fountain Uellay Fullerton FOUNTAIN VALLEY, CALIFORNIA 92708 Garden pave Hundington Beech Irvine Le Habra Le Palm. La.Alamitos Newport Beech A special meeting of the Steering Committee of the Board of Directors of Orange Orange County Sanitation District, will be held at the above location, date PIBCBntIB Santa Ana and time. Seal Beach Stanton Tue. Ville Park Yorbe Linde County of Grange sanitary Districts Costa Mee. Mitlwey City Water Districts Irvine Ranch `To Protect the Public Health and the Environment through Excellence in Wastewater Systems' STEERING COMMITTEE (1) Roll Call: Meeting Date: November 18, 1998 Meeting Time: 3 p.m. Meeting Adjourned: Committee Members Burnie Dunlap, Chairman of the Board..................... John J. Collins, Past Joint Chairman........................ Peer A. Swan, Vice Chair......................................... George Brown, Outgoing Chair, FAHR Committee ..._ Jan Debay, Chair, PDC Committee .........................._ _ Pat McGuigan, Chair, OMITS Committee.................._ Bill Steiner, Supervisor............................................._ _ Tom Saltarelli, Incoming Chair, FAHR Committee ...._ _ Others Thomas L. Woodruff, General Counsel ................... Staff Present Donald F. McIntyre, General Manager......................_ Blake P. Anderson, Asst. General Manager.............._ Jean Tappan, Secretary..........................................._ Mike Peterrnan, Director of Human Resources......... c: Debbie Lecuna AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, NOVEMBER 18, 1998 AT 3 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby o1 the Districts Administrative Office not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the once of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). (4) APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the October 28, 1998 Steering Committee meeting. -2- November 18, 1998 Agenda (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER (7) REPORT OF GENERAL COUNSEL (8) DISCUSSION ITEMS (Items A-B) A. Review List and/or Agenda Items Scheduled to be presented to Committees in December (Information item only) (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (12) NEXT STEERING COMMITTEE MEETING DATE The next Steering Committee Meeting is scheduled for 5 p.m., Wednesday, December 16, 1998. (13) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6. as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. -3- November 18, 1998 Agenda A. Convene in closed session to meet with Management Negotiating Team to give direction re employee compensation and benefits (Government Code Section 54957). B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (14) ADJOURNMENT It .' / m�NGENGAl ERING COMMIiiEF9BWGN111 GBB AGENDA D]L Notes to Committee Members: For any questions on the agenda or to pace items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Burnie Dunlap (714)990-7718(Brea City Hall) Secretary: Jean Tappan (714)593-7101 (714)962-0355(Fax) DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, October 28, 1998 at 5 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, October 28, 1998 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: OTHERS PRESENT: Directors Present: Thomas L. Woodruff, General Counsel Burnie Dunlap, Chair of the Board (part-time) Shawn Boyd, Seal Beach Alternate Director Peer Swan, Vice Chair of the Board Norm Eckenrode, Director Pat McGuigan, Chair, OMITS Committee Charles Egigian-Nichols, Consultant Jan Debay, Chair, PDC Committee Ryal Wheeler, OCSD Employee George Brown, Chair, FAHR Committee John Collins, Past Chairman of the Boards STAFF PRESENT: Donald F. McIntyre, General Manager Directors Absent: Blake Anderson, Asst. General Manager Bill Steiner, County Supervisor Jean Tappan, Committee Secretary Bob Ghirelli, Director of Tech. Services Ed Hodges, Director of GSA David Ludwin, Director of Engineering Mike Peternan, Director of Human Resources Michelle Tuchman, Director of Communications Jim Herberg, Planning Manager Mike Moore, ECM Manager (2) APPOINTMENT OF CHAIR PRO TEM Vice Chair Peer Swan was appointed Chair pro tem in the absence of Chair Dunlap, who arrived at 6 p.m. (3) PUBLIC COMMENTS There were no public comments. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the Combined Steering/Ad Hoc Committees Meeting of September 23, 1998 were approved as drafted. OCSD • P O.Box 8127 • Fountain Valley,CA 9272"127 • (714) 962-2411 Minutes of the Steering Committee Meeting ' Page 2 October 28, 1998 (5) REPORT OF THE COMMITTEE CHAIR There was no report. (6) REPORT OF THE GENERAL MANAGER General Manager Don McIntyre asked to add an item to the Closed Session agenda, and General Counsel also asked that the pending Walcon litigation be added to the Closed Session agenda. It was moved, seconded and passed that the measures were of an urgent nature, and that they be added to the Closed Session agenda for discussion. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) STEERING COMMITTEE DISCUSSION ITEMS A. Early Retirement Opportunity The General Manager updated the Committee on the results of this program to date, and recommended that it again be presented to the Board in January for the effective period of January through May 1999. Action: This item will be added to the December Steering Committee agenda with a detailed report for additional discussion. C. Ranking Procedures for FY 99-00 Capital Improvement Projects David Ludwin, Director of Engineering, reported that a team has been formed to develop a methodology to screen new projects and prioritize them for the next CIP budget in an effort to streamline and standardize the process. Subjectivity should not be eliminated from the process. Action: Staff was directed to bring a 'project' back to the Steering Committee that has been run through the criteria. D. Orange County Millenium Book Michelle Tuchman, Director of Communications, reported on an outreach opportunity through the County of Orange's Millenium Book. The Steering Committee directed staff to purchase a single page at the rate of$3,000. E. Agreement with Pickens Fuel Corporation re Operation of the Compressed Natural Gas Station Ed Hodges, Director of General Services Administration, discussed this project, which will be dedicated this Friday, October 30. An agreement for accessing computer usage data and the user-billing function is required. Signage and marketing activities also have to be worked out. Any signage will require City of Fountain Valley approval. Minutes of the Steering Committee Meeting Page 3 . l October28, 1998 Action: The agenda item drafted for the Steering Committee will be revised to include information on other firms, besides Pickens Fuel Corp., that can also perform these functions and submitted to the OMTS Committee in November for action. F. Directors Workshop on Personnel Issues Don McIntyre asked the Steering Committee members to consider scheduling a Directors workshop In an effort to effect the culture changes needed to educate the full Board on the compensation issues involved in re-engineering the District—where we came from, where we are, and where we are heading—and resulting in a clear direction on how to achieve our goals. Action: The Steering Committee scheduled a special meeting on Wednesday, November 18, at 3 p.m. to discuss this one issue in Closed Session. If consensus is reached, a Directors Workshop on the issue will be held on Saturday, November 21. The regular 5 p.m. Steering Committee meeting will not be held to allow sufficient time to discuss this major issue. B. Kern County Proposed Biosolids Ordinance Blake Anderson, Assistant General Manager, updated the members on the Kern County biosolids issue as well as the three alternatives available to the District. The draft MOU was discussed. Blake will be providing a brief update to all of the Directors at the Board meeting. Action: The Steering Committee passed a motion to support the numbers in the draft MOU. A related item that staff was previously asked to consider—the possibility of purchasing land for a composting site—was also discussed. Biosolids consultant, Charles Egigian-Nichols, described an available parcel in Kern County that could be converted to a composting site, and outlined some of the other issues required to operate a composting operation. Action: The OMTS Committee shall consider forming a subcommittee at its next meeting to discuss this idea in more detail before taking any further action. G. The list of action items scheduled for consideration by the working committees in November was reviewed. The FAHR Committee will not be meeting in November. 1. Proposed Addendum 4 to the Professional Services Aoreement with CDM re Strateaic Plan, Phase 2. Treatment. Reuse and Disposal Facilities, Job No. J-40-3. Dave Ludwin reported that most of the work included in this addendum has already been completed because it was additional effort on contract items, not new work. He recognized and apologized for the lapse in program management and has developed safeguards to prevent this from happening again. The addendum and the new safeguards will be discussed in detail at the November PDC Committee meeting. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were no other business, communications, or supplemental agenda items. Minutes of the Steering Committee Meeting Page 4 October 28, 1998 (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, November 18, 1998 at 3 p.m. (13) CLOSED SESSION There was no closed session. The Committee voted to forward the agendized items directly to the Closed Session in tonight's Board meeting. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:31 p.m. bmitled by: c J n Tappan fitbermg Committee Secretary N M,ftpe.NWEEN WMM EflO810Cn=SW sc MinWw.aa STEERING COMMITTEE Meeting Date To ad.of Dinj 1/18 98 AGENDA REPORT I em Num w I em NumOr an , t Orange County Sanitation District FROM: Donald F. McIntyre, General Manager Originator: Jean Tappan, Committee Secretary SUBJECT: December Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in December. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in December: OMTS Committee: 1. Report on Automation of Digester Gas Hydrogen Sulfide Control 2. Report on Agreement to Outsource the operations and maintenance of the CNG Refueling Station 3. Report on OMP Insourcing Strategic Plan 4. Approve OMP Strategic Process Studies PDC Committee: 1. Ratify Change Order No. 16, Job No. P1-36-2, Secondary Treatment Improvements at Plant No. 1 2. Approve Closeout Agreement and Notice of Completion, Jobs Nos. P1-40-2(R) and P2-47-2 (R), Facilities Modifications and Safety Upgrades 3. Approve Professional Services Agreement for Job No. P1-37, Primary Clarifiers, 72 mgd, Value Engineering 4. Approve Addendum No. 1 to Professional Services Agreement for Job No. J-40-4, Strategic Plan Phase 3, Programmatic EIR 5. Approve Professional Services Agreement for rehabilitation of sewers, Contracts 7-21 and 1-17, and Job No. 1-2-4 6. Approve Budget Amendment and Contract Award for Euclid Manhole Rehabilitation, Contract No. 2-34R 7. Approve Addendum No. 5 to Professional Services Agreement for Misc. Electrical Modifications and Digester Rehabilitation, Job No. P1-40-1 and P2-47-1 FAHR Committee: 1. Approve 1997-98 Comprehensive Annual Financial Report r 2. Approve 1998-99 First Quarter Financial and Operational Report 3. Approve Human Resources Policy Manual and Safety Manual Update 4. Approve General Liability Insurance Program Multi-Year Renewal Proposal 5. Approve Connection Fee Rate Structure 6. Approve Contractual Services Agreement for User Fee Data base 7. Approve Memorandum of Understanding with S&PMT PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION NA ALTERNATIVES NA CEQA FINDINGS Not a project. 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