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Home My WebLink About1998-05 j In the Off ice of the Seca.. County Sanitation Districts Countlyy Sanita�bp Dislricgs, of Orange County,California No(s)L d.3. D2-11*. Iy R O. Box 8127 • 10844 Ellis Avenue 'JUN 2 41998 Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 By� DRAFT MINUTES OF THE STEERING COMMITTEE MEN Wednesday, May 27, 1998 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and'14 of Orange County, California was held on Wednesday, May 27, 1998, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: OTHERS PRESENT: PRESENT: Thomas L.Woodruff,General Counsel John J.Collins,Joint Chairman Ryal Wheeler Peer A. Swan,Vice Joint Chair, part- time STAFF PRESENT: George Brown,Chair,FAHR Donald F.McIntyre,General Manager Burnie Dunlap,Chair,PDC Greg Mathews, Senior Admin.Analyst Pat McGuigan,Chair,OMTS Michael Petennan, Director of Human Resources Bill Steiner, Director/Supervisor Michelle Tuchman, Director of Communications Nancy Wheatley, Director of Technical Services Jean Tappan,Committee Secretary ABSENT: None APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. Don McIntyre indicated that a homeowner from the unincorporated area in District 7 might attend to speak at the Joint Boards meeting regarding waiving sewer connection fees because of special circumstances. Staff previously met with this homeowner in an attempt to negotiate a solution, but agreement could not be reached. Later in the meeting General Counsel described options available to the Directors and staff. N Minutes of the Steering Cb. hittee Page 2 May 27, 1998 RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING Director Dunlap asked that the draft minutes of the April 22, 1998 Steering Committee meeting be amended. The amended minutes were received, filed and approved. A copy of the amended minutes will be provided to the Board Secretary. REPORT OF THE COMMITTEE CHAIR Joint Chairman Collins described the change to the procedures for electing a Chairman for the new Board of Directors that he will be proposing at the Joint Board Meeting. This would be a one-time change REPORT OF THE GENERAL MANAGER The General Manager reported that he has been asked to serve as a panel moderator for a discussion about slate water issues at the July League of California Cities conference in Monterey. The members had no objections. REPORT OF GENERAL COUNSEL Chair Collins indicated that General Counsel would be delayed. Any report would be made after this discussion items on the agenda. DISCUSSION ITEMS (Nos. 1-7) 1. Don McIntyre and Greg Mathews described the revised Work Plan Development Process. The work plans are now based on the five longer-term strategic goals that the department heads and division managers developed. In the past the critical goals dealt mostly with non-core business issues. A new data base form was developed to track progress which is easier to use and allows sorting the information to generate different reports. Mr. McIntyre indicated that the new process forced staff to think about how'people" resources are used, as well as improving cross department communications in order to determine how much time is available to assist others with tasks. It will also help ensure a balance of resources. The final report will be presented with the budget at next month's committee meetings. 2. Don McIntyre reported on a conference that he would like to attend in England and asked for the Steering Committee's support when the item is presented to the Boards. The total cost will be about$2,000. It was moved, seconded, and passed to recommend approval to the Boards. 3. General Counsel Tom Woodruff described the proposed rules of procedures for the new consolidated Board. There are no policy changes, only housekeeping issues. One change not addressed in the memo will be to change the reporting status of the Board Secretary position from the Boards to the General Manager. Mr. Woodruff indicated that u Minutes of the Steering CS nittee Page 3 May 27, 1998 if anything else comes up after the first meeting of the new Board it will be handled at that time. 4. General Counsel reviewed his opinion on the proposal on amending the General Manager's contract to allow changes to the deferred compensation benefit. This will be discussed further when the Steering Committee reviews the General Manager's performance in Closed Session. 5. Nancy Wheatley made a brief presentation on the while paper re OCSD representation on the SAWPA commission, as well as SAWPA's membership on the OCSD Board. Because of the emerging regional issues and the need to manage them, this may be one way for OCSD to have a voice. At this time, there is no entity providing regional leadership. The Regional Water Quality Control Board is the enforcement agency. After discussion, the members asked that further discussion be continued to August to address the issue in more detail. 6. The agenda items scheduled to be presented to the Committees in June were reviewed. No changes were recommended. 7. General Counsel provided a status report on actions necessary to implement consolidation; he reviewed his memos outlining the tentative agenda for the July 1 initial meeting of the new consolidated Board, and the Procedures for Adoption of Fees Ordinances. The first reading of the ordinance adopting the new user fee rate structure will be held at the June 24 Joint Board Meeting. Michelle Tuchman outlined the steps being taken by staff to handle inquiries on the public notice being mailed to the approximately 13,000 property owners whose rates may be impacted by the new rate structure. A separate letter will be mailed to all Class 3 permit holders explaining the changes. Action Item: Staff will prepare a most-asked questions and answers sheet on the proposed rate structure for the Directors. REPORT OF GENERAL COUNSEL General Counsel did not make a report. CLOSED SESSION The Committee convened at 7:06 p.m. in Closed Session, pursuant to Section 54957, to discuss the mid-year evaluation of the General Manager and Executive Management team compensation. Minutes of the Closed Session are on file with the Board Secretary. The minutes of the Joint Board will report on actions when they are approved. At 7:16 p.m., the Committee reconvened in regular session. OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There was no other business discussed. Minutes of the Steering Co�nittee Page 4 May 27, 1998 MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for June 24, 1998 at 5:30 p.m. This will be a combined meeting with the Ad Hoc Committee re Strategic Plan. ADJOURNMENT The Chair declared the meeting adjourned at 7:18 p.m. Submitted by: i 4/Secretary e n Tappan, S eeri C mmiltee El gcndaU ERING WMMRlE�AY 27%Mt,u dx STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, May 27, 1998, was duly posted for public inspection in the main lobby of the Districts' offices on Thursday, May 21, 1998. IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of May, 1998. Penny Kyle, Secre otA ch of the Boards of Directors of Count a d tion Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 of Orange County, California Posted: `��" A' , 1998, a ' OD p.m. By: A/17ir ignatu wyaodem�w-�om„noosiinai,r, 4 COUNTY E,,...JITATION DISTRICTS OF ORAI.rE COUNTY, CALIFORNIA BOARD SECRETARY (2) phone: [714)962 2411 May 20, 1998 mailing address: PO. Box 6127 Faumain Valle,CA 927288127 NOTICE OF MEETING street address: 1OB44 Ellis Avenue Fountain Valley+CA STEERING COMMITTEE 92]OBJ018 COUNTY SANITATION DISTRICTS Member NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 Agents. OF ORANGE COUNTY, CALIFORNIA • Cities Anaheim WEDNESDAY, MAY 27, 1998 - 5:30 P.M. Breo Buena Park Cypress Fountain Valley Fwlartan DISTRICTS' ADMINISTRATIVE OFFICES Npntlngmn Beach wine 108" ELLIS AVENUE La Hsbra FOUNTAIN VALLEY, CALIFORNIA 92708 La Pelme Los Alamitos Newport Beech Grange Placentia Santa Ana Seal Beam A regular meeting of the Steering Committee of the Joint Boards of Directors Stanton of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange villa Park County, California, will be held at the above location, date and time. lama Linda County of orange Ell Districts Costa Mesa Garden Grove Midway City Water Districts Irvine Ranch A Public Wastewater and Environmental Management Agency Cammitted to Protecting the Environment Since 1954 STEERING COMMITTEE Roll Call: Meeting Date: May 27, 1998 Meeting Time: 5,30 p.m. Meeting Adjourned: Committee Members John J. Collins, Joint Chair.......................................— Peer A. Swan, Vice Joint Chair.................................— George Brown, Chair, FAHR....................................— Burnie Dunlap, Chair, PDC.......................................— Pat McGuigan, Chair, OMITS.................................... BillSteiner, Supervisor............................................. Others Thomas L. Woodruff, General Counsel ................... Staff Present Donald F. McIntyre, General Manager...................... - Gary Streed, Director of Finance.............................. Michelle Tuchman, Director of Communica8on......... - Nancy Wheatley, Director of Technical Services ......— Greg Mathews, Senior Admin.Analyst.................... Jean Tappan, Secretary........................................... c: Board Secretary Debbie Lecuna ' May 20, 1998 AGENDA REGULAR MEETING OF THE STEERING COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, MAY 27, 1998 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). -2- May 27, 1998 Agenda APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the April 22, 1998 combined Steering and Ad Hoc Committees meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS (Items 1-7) 1. Work Plan Development Process (Greg Mathews) 2. Request for out of country conference attendance (Don McIntyre) 3. Review of Resolution of Rules of Procedures (Don Mclntyrelrom Woodruff) 4. General Manager deferred compensation—401a Plan (Tom Woodruff) 5. CSDOC to Join OCWD on the Governance Board of SAWPA (Nancy Wheatley) 6. Review Agenda Items Scheduled to be Presented to Committees in June (Information item only) 7. CONSOLIDATION—Status Report (Tom Woodruff) • Review tentative agenda for July 1 meeting • Review Procedure for Adoption of Fees Ordinances CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. Al such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. -3- May 27, 1998 Agenda 1. Convene in dosed session, pursuant to Section 54957 for. a. Mid-year evaluation of the General Manager b. Executive Management compensation 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, June 24, 1998. The Ad Hoc Committee re Strategic Plan will be invited the meeting to discuss the schedule of events for the next quarter. cj w�MA�As cPaameFBawAvvBena AoeaDKDoc Notice to Committee Members: For any questions on the agenda or to dace dams on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: John Collins (714)965-4400(City Hall) Secretary. Jean Tappan (714)593-7101 (714)962-0356(Fax) -3- May 27, 19981genda 1. Convene in closed session, pursuant to Section 54957 for a. Mid-year evaluation of the General Manager b. Executive Management compensation 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in dosed session. OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, June 24, 1998. The Ad Hoc Committee re Strategic Plan will be invited the meeting to discuss the schedule of events for the next quarter. rA DaM W FoA Notice to Committee Members: For any questions on the agenda or to dace items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: John Collins (714)9654400(City Hall) Secretary: Jean Tappan (714)593-7101 (714)962-0356(Fax) i v y County Sanitation Districts of Orange County,California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE COMBINED STEERING AND AD HOC COMMITTEES Wednesday, April 22, 1998 at 5:30 p.m. A meeting of the Steering Committee and the Ad Hoc Committee re Strategic Plan of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, April 22, 1998, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: OTHERS PRESENT: STEERING COMMITTEE Thomas L. Woodruff, General Counsel PRESENT: Thomas M. Dawes, Consultant John J. Collins, Joint Chairman Ryal Wheeler George Brown, Chair, FAHR Burnie Dunlap, Chair, PDC STAFF PRESENT: Donald F. McIntyre, General Manager AD HOC COMMITTEE Blake P. Anderson, Assistant General PRESENT: Manager John J. Collins, Joint Jean Tappan, Committee Secretary George Brown, Chair, FAHR Michelle Tuchman, Director of Shirley Dettloff, Chair, District 11 Communications David Ludwin, Director of Engineering ABSENT: Jim Herberg, Planning Supervisor Peer A. Swan, Vice Joint Nancy Wheatley, Director of Technical Chairman Services Pat McGuigan, Chair, OMTS Greg Mathews, Senior Administrative Bill Steiner, Director/Supervisor Analyst Jan Debay, Chair, District 5 APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. Minutes of the Joint Stee), 4/Ad Hoc Committees Meeting 1� Page 2 April 22, 1998 RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The draft minutes of the March 25, 1998 meeting of the Steering Committee were approved as mailed. REPORT OF THE STEERING COMMITTEE CHAIRMAN Joint Chairman Collins did not make a report. REPORT OF THE GENERAL MANAGER General Manager Don McIntyre stated that there were five additional discussion items not listed on the agenda. 1. An anonymous letter was sent to Huntington Beach's Environmental Board that made allegations that the Districts is not dealing with an increase in toxics, such as heavy metals, in effluent and biosolids, because of a decrease in the number of inspectors. Technical Services Director Nancy Wheatley addressed the allegations, and while most of the information in the letter is taken from our Annual Report, the conclusions are misleading. There is no cause for concern at this time, although some of the numbers are increasing because flows are increasing. She indicated that there are currently 11 inspectors, and they are doing an excellent job of monitoring our permittees. In fact, mass and concentrations have been reduced as a result of an aggressive source control program. There have been no calls from any agency listed as receiving copies, nor from the press. Director Dettloff suggested contacting Peter Vanek directly to see he or if any member of the Environmental Board had concerns. Ms. Wheatley indicated that she would follow up. 2. As a member of the Orange County Business Council (OCBC), staff was offered the opportunity to join a delegation of leaders to visit with the leadership in the state government and discuss issues of importance to the County. There were over 50 representatives from Orange County, including Nancy Wheatley. Ms. Wheatley reported on the activities and meetings that were held for delegates. Staff then asked for direction regarding promoting the activities of the OCBC. After discussion, it was determined that the Directors should be addressed only when issues that affect the Districts occur. 3. Greg Mathews described a problem that arose after a bid opening and how staff handled it. Consequently, new formal protest procedures and a better bid review process are being developed. 4. Blake Anderson discussed a June ballot measure, Proposition 224, and the impacts on the Districts should the voters approve it. It would require that if state funds are involved, the low bid would have to be sent to the State Controller's office to see if state engineers could do the design cheaper. The Committee directed staff to present the information at the three working committee meetings in May to educate the Directors on potential impacts on all governmental entities. Minutes of the Joint Steerft .Ad Hoc Committees Meeting L Page 3 April 22, 1998 5. The PDC Committee's recommendation to rebid the design of Job No. J-42 was discussed. David Ludwin, Director of Engineering, explained that additional information has been received that, if known at the time of the PDC Committee meeting, might have resulted in a recommendation to award a contract. This was a low bid from Parsons. After discussion, staff was directed to return the item to the PDC Committee for further consideration, and that representatives from both consulting firms be invited to attend the meeting. This action is different from that taken at the last PDC Committee meeting, which was to tighten the specifications and rebid. REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff reported that Penn Wilson has settled and the lawsuit will be dismissed. DISCUSSION ITEMS Steering Committee Discussion Items: 1. Proposed Changes to July Working Committees Meeting Schedule The Steering Committee approved changes to the July meeting dates for the working committees as follows: OMTS: from July 1 to July 8 PDC:' from July 2 to July 9 FAHR: from July 8 to July 15 2. Request for Fee Refund from the City of Garden Grove Nancy Wheatley discussed the letter request and explained how staff previously handled these issues. However, the ordinance does not allow Class III permit exemptions to cities. Policy needs to be developed that Dearly states when exemptions are allowed. The Steering Committee directed staff to submit the issue to the FAHR Committee with a detailed staff report on the policy, not the City's request. 3. Review Agenda Items Scheduled to be Presented to Working Committees in May The Steering Committee reviewed the items that are scheduled for review and added two information items to all agendas; the budget and work plan overviews and a discussion of the impacts on the Districts if Proposition 224, which is on the June ballot, is passed. APPROVE MINUTES OF PREVIOUS AD HOC COMMITTEE The minutes of the March 19, 1998 Ad Hoc Committee meeting were approved as drafted. REPORT OF THE AD HOC COMMITTEE RE STRATEGIC PLAN CHAIRMAN Chairman Brown did not make a report. Minutes of the Joint Steek-,dAd Hoc Committees Meeting `' Page 4 April 22, 1998 Ad Hoc Committee re Strategic Plan Discussion Hems: 1. Discussion on Issues Raised by City of Garden Grove in April 6, 1998 Letter Don McIntyre reported that he talked with Garden Grove's City Manager about their concerns. There will be a 1/2 day meeting scheduled with all dry engineers and public works directors at the end of July to discuss our strategic plan's passible impacts on the cities. 2. Review Strategic Plan calendar of events for April, May, and June Jim Herberg reviewed the calendar of events for the next quarter with the members. There were no changes and the meetings will be scheduled. CLOSED SESSION The General Manager's performance evaluation, scheduled to be considered during the closed session, was deferred. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Don McIntyre reported that the cost per million gallons is$450.15; the benchmark is $481. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING No matters were identified. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for May 27, 1998 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7:10 p.m. Submitted by: Jean Tappan, Steering Committee Secretary M:M'V.Cb4Y^^doISIFERINO LIXAMRIEaMPRD<RJ9 MInNs.J¢ STEERING COMMITTEE Meeang Date Ten ads. s/v/ge 5/27198 AGENDA REPORT Iem Numbe Iem Numbe z County Sanitation Districts of Orange County, California FROM: Donald F. McIntyre, General Manager SUBJECT: TRAVEL APPROVAL FOR WATER ENVIRONMENT FEDERATION CONFERENCE AT CHURCHILL COLLEGE, UK GENERAL MANAGER'S RECOMMENDATION Approve out-of-country travel by the Districts' General Manager to attend an international conference co-sponsored by The Water Environment Federation, July 7, 1998 through July 10, 1998, being held in Cambridge, England. SUMMARY This important international conference has been brought to our attention by the Water Environment Federation (WEF), one of the sponsoring agencies of this conference. "The Political and public demand for a clean environment is matched by concern about the costs incurred and the subsequent rate increases." This quote from the program outline suggests it would be appropriate for this agency to be represented at what appears to be a cutting edge program for innovation in such areas as: disinfection, biological wastewater treatment, and processing and reuse of solids from wastewater treatment. It includes economic innovations, changing technologies for primary, secondary treatment, and tertiary treatment, new disinfection technology and solids processing. Since out of country travel requires Board authorization, it is important that the Steering Committee be informed and supportive of this proposal. PROJECT/CONTRACT COST SUMMARY The conference cost is estimated to be approximately $2,000 including registration, housing costs and travel and would require my absence from the Districts from July 6- 10, 1998. Blake would be acting General Manager during this period. BUDGETIMPACT ® This item was not anticipated during FY 98-99 budget preparation. If the existing travel budget cannot absorb the cost the General Manager's contingency will be used. ADDITIONAL INFORMATION N/A ALTERNATIVES N/A CEOA FINDINGS N/A ATTACHMENTS Conference Overview jt a.ea�rns. w mwrt�,oeu�rwFr uc urnae ue a: Page 2 05/13/98 12 :57 FAX: (703) 684-2400 Water Environ. Federation PG 2 A A Major Conference in Cambridge University, Churchill College, UK :1 Treatment innovation for the next century INNOVATION 2000 on 7-10 July, 1998 Organised by The European Water Pollution Control Association The Water Environment Federation The Chartered Institution of Water and Environmental Management and supported by Anglian Water Ob/13/58 12 :b7 FAX: 1703f 684-2400 Water Environ. Federation PG 8 TREATMENT INNOVATION FOR THE NEXT CENTURY: INNOVATION 2000 Cambridge University Churchill College, United Kingdom July 7-10, 1998 A conference organized by the European Water Pollution Control Association (EWPCA) and the Water Environment Federation (WEF) in conjunction with the Chartered Institution of Water and Environmental Management (CIWEM) and supported by Anglian Water. CIWEM is a member of both WEF and the EWPCA The political and public demand for a clean environment Is matched by concern about the costs incurred and the subsequent rate increases. When other industries are faced with demands for better products and services at lower costs, they respond with Innovation—and that Is what we must do for our customers In the water Industry. This conference draws on the broad perspective of water cycle management and will be held in the beautiful and historical city of Cambridge, England. The conference will cover innovations in the following areas: Resomb BreakMrouahe 4ri support of Innovation Primary, Secondary Treatment -emafl footprint In such seas as disinfection, blologleal MUinobgles for removal of suspended soWa,and wwWwater bealmertt, and processing and muse carbonsomus and nfbngenous biotl orrftW of solids from wastawater beatrnent oxygen demand Ew gmika of Innovation -why If is essential and Ter" Treatment - preparation of effluents for Why it pays deed or haired reuse FWminw Tmelment -0eadworM design for Disinfection Tachnoloov - dxmdd. membrane, screening and for odor control and uv &jW PD22MLPo - physical, chemical and biological poc ing methods promodrg rwovary of material and energy vatuee The conference will offer two alternative styles of sessions: traditional podium presentations; and interactive sessions with short presentations followed by discussions. The traditional podium sessions will cover specific technical topics, while the interactive sessions will cover broader cross-disciplinary issues including those that are management oriented. STEERING COMMITTEE MeetlngDMe ToRBd. 51271% 7i1/98 AGENDA REPORT cem yumbe [cem Number County Sanitation Districts of Orange County, California .1 FROM: Michelle Tuchman, Director of Communications Originator: Penny Kyle, Board Secretary SUBJECT: AMENDING RESOLUTION FIXING AND ESTABLISHING RULES OF PROCEDURE FOR THE CONDUCT OF BUSINESS OF THE DISTRICTS GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. 98-_, amending Resolution No. 95-30, Fixing and Establishing Rules of Procedure for the Conduct of Business of the Districts' Business, providing for election of the Chair of the Administrative Organization at the June regular meetings and to begin serving effective July 1 annually. SUMMARY Resolution No. 95-30, which establishes the rules of procedure for business conducted by the Districts, will need to be amended and readopted at the July 1 meeting upon consolidation of the agency. However, it has been suggested a change be implemented with regard to the election of the Chair of the Administrative Organization. Currently nominations are opened at the June regular meeting and a new Chair is elected by a majority vote of the Districts at the regular meeting in July of each year. The new Chair takes office immediately following the election. To provide a smooth transition,in light of the Districts' consolidation, it is being recommended that the nominations for Chair be opened annually at the May regular meeting, election of a new Chair at the June regular meeting, and begin presiding at the July regular meeting. The Vice Chair would be nominated and elected immediately following the election of the Chair and would begin to hold office at the July regular meeting, as well. PROJECT/CONTRACT COST SUMMARY N/A NMy.EbYpqb^IEERINO NMMIREEWV.UY'O$]]YBRUW dRvc tun.bx w:w-. ,ryas Page 1 BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION None ALTERNATIVES Do not amend Resolution No. 95-30. CEQA FINDINGS N/A ATTACHMENTS Draft Resolution w w mw.w�s,sww mwrt�veHnvrczroen�.a�a...m ewe. vsne Page 2 a MdiY-21-199e 13:35 WOODRUFF SPRPDLIN & SMPRT 714 e35 ?7e7 P.02/02 LbvO�ff w' WOODRDFP,SPRADLIN&S1Ka1 nr � A>�cveawol MEMORANDUM TO: Chairman and Members of Steering Committee County Sanitation Districts FROM: General Counsel DATE: May 21, 1998 RE: Rules of Procedure At the first meeting of the Boar of Directors on July 1 et, new Rules of Procedure will be considered for adoption. The proposed Rules are essentially the same as those presently in effect for the Joint Boards. The following is a summary of recommended changes: Section to This seta the meeting time for the Boar meeting at 6:30 p.m.. Section 1 G: Nominations and election of the Chair and Vice Chair will occur in May and June of each year, with the new officers to assume their duties on July let or each year. This is to allow for a brief transition period. Section 11: The Boer Secretary will be returned to a classification pos tton appointed by the General Manager, rather than the Board of Directors. The present procedure was put in place several years ago because of the marital relationship between the General Manager and the Board Secretary, bath of whom are now refired. Section 1L: The Executive Committee has been eliminated, and the Steering Committee substituted in its place. Lke"rip OMAS L WOODRUFF GENERAL COUNSEL TLWyJ cc: Mr. D.F. McIntyre TOTPL P.02 v RESOLUTION NO. 98- ESTABLISHING RULES OF PROCEDURE FOR THE OND T OF BUSINESS OF THE DISTRICT A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT FIXING AND ESTABLISHING RULES OF PROCEDURE FOR THE CONDUCT OF BUSINESS OF THE DISTRICT WHEREAS it is necessary to establish rules of procedure to facilitate the orderly handling of business to come before the Orange County Sanitation District Board of Directors and Standing, Steering, Special and Ad Hoc Committees. NOW THEREFORE, the Board of Directors of the Orange County Sanitation District ("District"), DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section IThat the following rules of procedure be adopted for the conduct of business of the District : A. REGULAR MEETINGS. There shall be a regular monthly meeting of the Board of Directors of the District on the fourth Wednesday of every month at 6:30 p.m., in the Administrative Offices of the District, located at 10844 Ellis Avenue, Fountain Valley, California; provided, however, if the fourth Wednesday of the month falls upon a legal holiday, said monthly meeting shall be held on the next day thereafter, at the same time and place, unless the Board adjourns to a different date and time certain. The Board of Directors may adjourn any regular, special or adjourned special meeting to a time and place certain, as specified in the order of adjournment. 29 M �11 WSRS"Orm"Orafl N.A Mq 21,IWR B. SPECIAL MEETINGS. A special meeting of the Board of Directors may be called in either one of the following ways: (1) By the Chairperson of the Board of Directors; or (2) By the written request of a majority of the Steering Committee delivered to the Board Secretary. The call or notice for special meeting shall be in writing and delivered personally or by mail at least twenty-four (24) hours before the time of such meeting, as specified in the notice. Any notice deposited in the regular mail addressed to a Director at the address he or she has on file with the Board Secretary postage prepaid, sixty (60) hours in advance of any such meeting as specified in the notice, shall be presumed to have been delivered. The call or notice shall specify the time and place of the special meeting, a description of the business to be transacted, and copies of all pertinent written materials. Such written notice may be dispensed with as to any Director or alternate Director who, at or prior to the time the meeting convenes, files with the Board Secretary a written waiver of notice. Such waiver may be given by telegram. Such written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes. The Board Secretary shall diligently attempt to notify each Director personally of the time, place and purpose of said meeting, not less than twenty-four (24) hours before the time of said meeting. The call or notice shall be posted in the administrative offices' public lobby at least twenty-four (24) hours prior to the special meeting. C. MEETINGS ADJOURNED BY BOARD SECRETARY. If at any regular, adjourned regular, special, or adjourned special meeting, there is not a quorum of Directors present, the Board Secretary may declare the meeting adjourned to a stated time and place and NJ1Y300 6051 W585'Or 'QN No.3 Mry II,1598 v shall cause written notice of the adjournment to be given in the same manner as for a special meeting, unless such notice is waived as provided for in special meetings. Within twenty-four (24) hours after the time of the adjournment, a copy of the order or notice of adjournment shall be conspicuously posted on or near the door of the place where the meeting was held. D. NOTICES TO NEWS MEDIA. When any local newspaper of general circulation, radio or television station requests, in writing, notices of meetings of the Board of Directors, the Board Secretary shall thereafter, until receipt of a notice terminating said request, deliver notices of regular, regular adjourned, and special adjourned meetings to such newspapers, radio or television stations. Delivery shall be made in the same manner as delivery is made to the Directors. E. RULES OF ORDER. The business to come before the District shall be carried on and conducted in accordance with the provisions of the latest Edition of "Robert's Rules of Order Revised", a copy of which is on file in the Office of the Board Secretary , except where the special provisions hereinafter set forth conflict therewith. F. QUORUM. A majority of the Directors shall constitute a quorum of the Board. G. CHAIRPERSON AND VICE CHAIRPERSON OF THE BOARD. A Chairperson and Vice Chairperson of the Board shall be elected by a majority vote of Directors at the regular meeting in June of each year, and will assume office July 1 sl. The nominations for Chairperson shall be made at the regular Board meeting in May of each year, and the nominees may prepare a statement of not more than 100 words stating their qualifications for the office of Chairperson. The statements shall be mailed to members of the Board of Directors with the agenda and other meeting material for the June regular meeting. 20 300 6 5 1 WSAS'Or 1,10.3 Mry 21.IWO The nominations and election for Vice Chairperson shall be made at the regular Board meeting in June of each year and shall be made immediately following the election of the Chairperson. The elected Vice Chairperson will assume office July 1st. The Chairperson and Vice Chairperson shall serve at the pleasure of a majority of the Directors. In the event the office of Chairperson becomes vacant due to resignation or retirement of the incumbent prior to the expiration of the regular term, the Vice Chairperson shall automatically succeed to the office of the Chairperson and shall continue to serve through the remainder of the regular tern unless sooner removed by action of a majority of the Directors. In the event the office of Vice Chairperson becomes vacant prior to the expiration of the regular term, nominations and the election of a Director to serve in that capacity shall be conducted at the next regular Board meeting. The person so elected shall serve the balance of the regularly- scheduled term unless sooner removed as a result of action by a majority of the Directors. Subject to the provisions about serving at the pleasure of a majority of the Directors, the Chairperson shall not serve more than two consecutive one-year terms for which he/she has been elected to the office of Chairperson. H. PRESIDING OFFICER. The Chairperson of the Board shall preside during meetings of the Directors. In the absence of the Chairperson, the Vice Chairperson shall preside. I. BOARD SECRETARY AND MINUTES. The Board of Directors shall have a person designated to serve as Board Secretary. The Board Secretary will be appointed to the position by the General Manager and shall report to the General Manager or a Department Head as designated by the General Manager. The Board Secretary will be a regular full time employee subject to all the rules and policies applicable to all regular full time employees. The Board Secretary shall attend all meetings of the Board of Directors, unless excused by the Chairperson, zosrvaoo W M Ika'Ihill Na.l ALy RI, 998 u and shall prepare an accurate record of each meeting for submission to the Directors and subsequent approval at the following meeting; provided, however, that when an adjourned, special or special adjourned meeting of the Board of Directors immediately precedes a regular meeting, Minutes of said meeting shall be submitted for approval at the next meeting of the Board following said regular meeting. In the preparation of Official Minutes of a meeting of the Board of Directors, the Board Secretary will not record the name of the Director who moves or who seconds the adoption of a motion or resolution. The Minutes will reflect the votes of Directors as required by provisions of state taw and the vote of any individual Director upon that Director's request. In the absence of the Board Secretary, a Secretary Pro Tem shall be appointed to exercise the duties of the Board Secretary. J. REGULAR BUSINESS TO COME BEFORE THE BOARD OF DIRECTORS. Insofar as practicable, all items of business to be taken up at a regular meeting of the Board shall be submitted to the Board Secretary, who shall include on the agenda all such items submitted by Directors, the General Manager and General Counsel, and all formal communications. The Board Secretary shall mail to each Director a notice of such regular meetings, together with a proposed agenda, not later than the Friday immediately preceding such regular meetings. Said agenda, insofar as possible, shall include copies of resolutions, except as hereafter provided, and a description of all matters to be considered, together with any pertinent written materials. Agendas shall be posted in a location freely accessible to the public not less than seventy-two (72) hours in advance of the meeting. mvo-wo ma wsas Ho.3 nf y v,IW8�vve u Resolutions designated as"standard" and adopted by the Board of Directors from time to time, and approved as to form and content, need not be included with said agenda; provided, however, that the information completing said standard resolutions shall be set forth on the agenda listing, and copies of said standard resolutions shall be on file with the Board Secretary at the meeting time and place. Items of business not known at the time the regular agenda is mailed as herein provided, may be considered as supplemental agenda items; provided that all requirements of the Ralph M. Brown Act (California Government Code Section 54950 91=.) are satisfied. No business, except with consent of two thirds of the Directors present (a majority of Directors present for emergency actions), and only if permitted by the Ralph M. Brown Act, not appearing on the regular or supplemental agendas may be brought before the Board of Directors. The meeting agenda shall provide for an opportunity for members of the public to address the Board on items of public interest. As determined by the Chairperson, speakers may be deferred until the specific item is taken for discussion, and remarks may be limited to five minutes. K HANDLING OF BUSINESS AND VOTING. During the course of a Board meeting, routine matters listed on the agenda for consideration will be referred to by Agenda Item Number only. Voting on all resolutions shall be by roll call, except if waived by unanimous voice vote, in which event, the Chairperson may order a unanimous ballot cast in favor of the motion or resolution under discussion. The name of each Director shall be called only once. On matters of considerable interest or on which there appears to be a controversy, the motion or resolution shall be read by title or repeated by the Chairperson. The Chairperson mso-soo was 1 No.121,IM 0.W Mry31, 99A shall thereafter call for discussion of the motion or resolution, at which time any member may discuss the pending matter. Any person other than a Director present at the meeting may speak on the motion if recognized by the Chairperson. Sole discretion as to the extent of discussion outside of the membership of the Board shall rest with the Chairperson. At the dose of discussion, the Chairperson may, at the Chairperson's discretion, repeat the motion or resolution pending, and thereafter, call for a vote. The Board Secretary shall determine and state whether or not a motion or resolution is adopted by roll call vote. On all other matters, the Chairperson shall determine the outcome of the voting. L. COMMITTEES. (1) STANDING COMMITTEES (a) STEERING COMMITTEE: There shall be a permanent Committee designated as the Steering Committee, comprised of the Chairperson of the Board, the Vice Chairperson of the Board, the immediate past Chairperson of the Board, the Chairperson of each of the Standing Committees and the Director from the County Board of Supervisors to assist in coordinating the flow of activities to the Committees and Board. The Committee shall also conduct an annual performance evaluation of the General Manager and submit recommendations on his/her compensation to the Board of Directors. The Committee shall also review the General Managers evaluation and compensation of the executive management employees, based on established criteria, and executive management's goals and objectives for the following year. 1096300 �03 No.3 Im'UfW M,21.1,1938 The Committee shall also be authorized to assign new subjects of significant importance to the District, to the respective Standing Committee for study, evaluation and recommendation. The Steering Committee shall meet on the fourth Wednesday of each month at 5:00 p.m. preceding the Board's meeting, or at the call of the Chairperson of the Board of Directors. (b) FINANCE, ADMINISTRATIVE AND HUMAN RESOURCES COMMITTEE. There shall be a permanent Finance, Administrative and Human Resources Committee to advise the Staff and make recommendations on matters related to the financial, budgeting, administrative and personnel policies and programs of the District. The Committee shall review with the Staff the procedures for development, preparation and format of the annual budget and recommend appropriate change, and counsel the Staff during the budget process to assure the proper interpretation and implementation of the Board's policies and that the desired procedures have been followed. The responsibility for consideration and adoption of the District budget rests with the Board of Directors. The Committee is responsible to periodically interview and recommend the selection of outside auditors. The Committee shall review the result of the annual audit of the District's accounts with representatives of the outside audit firth, including any comments received recommending improvements. The Committee shall review management's response to these comments and make appropriate recommendations for implementation. Periodically, the Committee shall recommend employment of an outside firm to audit internal control procedures to safeguard the assets of the District. zovnwa 51 WWI n No l M,21,1"S 0 The Committee shall interview and make recommendations on the employment of investment-banking firms, bond counsel, and if necessary or desired, financial advisors to be used in connection with the District's financing programs. The Committee shall periodically coordinate recommendations on personnel audits of the District's operations or segments of the operations on an as-needed basis. The Committee shall make recommendations on personnel policies and procedures, labor negotiations, insurers and coverage, procurement procedures, and such other related activities as may be needed or appropriate. The Chairperson and Vice Chairperson of the Finance, Administrative and Human Resources Committee shall be appointed by the Chairperson of the Board of Directors. The Finance, Administrative and Human Resources Committee shall meet on the second Wednesday of each month at 5:30 p.m., or at the call of its Chairperson. (c) OPERATIONS. MAINTENANCE AND TECHNICAL SERVICES COMMITTEE. There shall be a permanent Committee designated the Operations, Maintenance and Technical Services Committee. With the goal of compliance with all public health and environmental laws and regulations, the Operations, Maintenance and Technical Services Committee shall review and submit appropriate recommendations on the matters pertaining to the operation of the District Treatment Works, including such matters as current and projected servicelfiow needs, level and quality of treatment, conservation, recycling and reuse activities, and air quality issues. mco-wo m051 J Orm'UiA Ne.M,21,]I,1598 The Committee shall also review issues pertaining to the District's NPDES Ocean Outfall Discharge Permit, including annual review of the contractor(s) performing the ocean monitoring and research programs required as a condition of said permit, and related issues regarding protection of the marine waters off metropolitan Orange County's coastline from impacts resulting from the District's operations and discharge of treated wastewater. The Committee shall also review matters pertaining to contractual arrangements by the District to provide sewerage services to areas outside the District's boundaries or approved spheres of influence. The Committee shall review plans for the future needs of the District, explore alternatives and make recommendations on solutions to the Planning, Design and Construction Committee. In carrying out its responsibilities, the Committee shall regularly study, visit and observe the various operational functions of the District Treatment Works. The Chairperson and Vice Chairperson of the Operations, Maintenance and Technical Services Committee shall be appointed by the Chairperson of the Board of Directors. Because of the special interest of the coastal communities in ocean issues, one representative of each member agency within the District's boundaries with coastal shoreline shall be a member of the Committee. The Operations, Maintenance and Technical Services Committee shall meet on the first Wednesday of each month at 5:30 p.m., or at the call of its Chairperson. (d) PLANNING. DESIGN AND CONSTRUCTION COMMITTEE. There shall be a permanent Committee designated the Planning, Design and Construction Committee. The Planning, Design and Construction Committee shall review and submit 203 W W 51 W9B3'Umf M.3 Mry 31,1M 1 w` appropriate recommendations on matters pertaining to capital projects which address operational needs identified by the Operations, Maintenance and Technical Services Committee, including the selection of professional consulting services to assist in studying, planning and designing needed District Treatment Works and support facilities, including computerized systems, in accordance with the Board's established policies and procedures for procuring such services; the Committee shall further review construction projects for said facilities in accordance with applicable public works laws and Board policies. Said oversight shall include the contracts for professional services and public works construction projects and addenda or change orders thereto. In carrying out its responsibilities, the Committee shall receive advance notice and regular status reports on the projects from Staff, and monitor, visit and observe the District Treatment Works' operational functions and major capital construction projects. The Chairperson and Vice Chairperson of the Planning, Design and Construction Committee shall be appointed by the Chairperson of the Board of Directors. The Planning, Design and Construction Committee shall meet on the first Thursday of each month at 5:30 p.m., or at the call of its Chairperson. (2) SPECIAL AND AD HOC COMMITTEES. In addition to the Standing Committees, the Chairperson of the Board of Directors, or the Chairperson of a Standing Committee, or a majority of the Directors, may appoint, from time to time, Special or Ad Hoc Committees to study and report on specific matters. Such Committees shall be temporary in nature, and their assignments shall pertain to a current, specific issue. Upon completion of the assigned task, the Ad Hoc or Special Committee will be dissolved. 303M1I00 W 1 M,21,1Y 'Drdi Na.3 May 31, 998 1 \ I' �W The Chairperson and Vice Chairperson of Special and Ad Hoc Committees shall be appointed by the Chairperson of the appointing authority. Special or Ad Hoc Committees shall meet at the call of its Chairperson. M. MOTION TO REFER TO A STANDING COMMITTEE. Any Director at a Board meeting may move to have a policy or any other activity affecting the District, or any one of the member Agencies, referred to a Standing Committee for study and report. This motion shall be a privileged motion, and when duly seconded, discussion thereof shall be limited to Directors only. Said motion shall receive an affirmative vote of a majority of the Directors for adoption. Section 2This Resolution shall become effective upon adoption. PASSED AND ADOPTED at a regular meeting held July 1, 1998. 1090.30J s wsl No.3 ,21,I gym'DeW Mry 1,15% STEERING COMMITTEE Meetlrg Wte ron.aes. sins AGENDA REPORT ItemNumbe ItenNumbu County Sanitation Districts of Orange County, California FROM: Nancy J. Wheatley, Director of Technical Services Originator: Nancy J. Wheatley SUBJECT: Should CSDOC Join the OCWD on the Governance Board of SAWPA? GENERAL MANAGER'S RECOMMENDATION Authorize the Joint Chair to pursue discussions with the Santa Ana Watershed Project Authority for Orange County Sanitation District representation on the SAWPA Commission and for SAWPA to join the Orange County Sanitation District Board as a non-voting member. SUMMARY The future of California depends on a reliable and high quality supply of water. Our water comes from a number of sources both inside and outside of California. In Southern California, there are regions, including Orange County, where ground water provides a major portion of the water supply. Orange County is fortunate to have a large, high quality ground water basin. The protection of this resource played a role in Southern California's early entry into watershed management. The Santa Ana Watershed Project Authority (SAWPA) was created in the 1970s as part of the strategy to manage the ground water basin and contribute to the water resources of Southern California. SAWPA is a joint powers authority of municipal water districts and ground water management agencies that serve the Santa Ana River watershed upstream of Orange County's ground water basin. This report provides background on the historic relationship and the joint facilities of SAWPA and the Districts, and recommends a closer governance relationship between the two agencies to provide better coordination on issues of mutual concern, particularly in the light of the very serious watershed management issues surrounding the dairy industry in the Chino Basin. There are no legal barriers to Districts membership on the SAWPA Commission, although an amendment to the JPA would be required. However, a change in the Districts' enabling legislation would be required for SAWPA to have voting representation on the Districts' Board of Directors. Page 1 PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION Its name suggests that SAWPA was visionary in recognizing early that isolated actions to protect specific parts of the Santa Ana River would not protect the region's water resources. "Watershed management" in the upper Santa Ana River was necessary not just to protect the resources of the Inland Empire but also to ensure the continuing high quality of the source water for replenishment of Orange County's ground water basin. Without SAWPA and its commitment to assist member agencies in their watershed management, Orange County would not have the ground water resource today that provides its base water supply. The alternative to SAWPA is to protect the ground water basin through litigation or confrontation at the California Regional Water Quality Control Board. Because of these important connections to Orange County's water resources, both the County Sanitation Districts of Orange County (CSDOC) and the Orange County Water District (OCWD) have played a role in SAWPA's creation and its ongoing success in enhancing the region's water resources. OCWD is a founding member of SAWPA and has participated in projects and SAWPA's governance for all of its history. As discussed further below, CSDOC has provided wastewater treatment and disposal services to SAWPA allowing both industrial development and water reclamation projects in that area to go forward. Historically, SAWPA has identified, planned and implemented projects (1) to provide salinity management in the upper basin to protect the water supply and (2) to minimize the region's water treatment costs. The brine management strategy for the upper basin has been to use facilities to move brines out of the upper basin for appropriate treatment and disposal. This strategy is what led to facilities that are shared by SAWPA and CSDOC. The Santa Ana River Interceptor (SARI) line provides conveyance for brines, industrial wastes, and some domestic sewage from the county line to the CSDOC treatment facilities. It is jointly owned and maintained by SAWPA and CSDOC, and both agencies are equally vulnerable should the line fail. The line has a capacity in SAWPA's region of 30 mgd. Page 2 SAWPA planned for treatment and disposal capacity by contracting with CSDOC for the right to purchase 30 mgd of CSDOC treatment and disposal capacity. This capacity was specifically for brines and industrial wastes, but also provides for domestic wastewater treatment where treatment facilities are not available in the SAWPA service area. At the present time, SAWPA has purchased 9 of this 30 mgd treatment capacity. SAWPA's capacity purchase rights amount to approximately 10% of the CSDOC's average daily flow. As the region served by SAWPA continues to develop, a number of new concerns must be addressed in order for the agencies to continue to meet the goals of managing salinity in the region's water resources and minimizing the region's water treatment costs. Industrial development in the upper basin can compete with Orange County's development or enhance it. A robust region helps the overall economy but creates a need for more water resources. To meet water needs in the upper basin, water reclamation will increase to 80,000- acre feetlyear by 2025. Volumes of domestic, commercial and industrial waste will continue to grow in the upper basin, and additional treatment and disposal capacity will be needed. In Orange County, the success of the Groundwater Replenishment System will depend on CSDOC's ability to manage where brines and industrial wastes from the SAWPA region enter its treatment system. These general concerns about continuing development in the Inland Empire have been overshadowed by the consequences of this winter's heavy rains. There is a clear and present danger that unmanaged dairy waste will degrade the Santa Ana River Watershed and threaten the quality of water available for Orange County's drinking water supply. The waste from the dairy industry is particular problem in wet weather, but it poses serious environmental issues even in dry weather. In dry weather, there is a need to manage at least 20 to 30 million gallons per day of barn wash water. The SARI and SAWPA's capacity rights in CSDOC treatment and disposal facilities might be useful in addressing this need, although there is no plan presently on the table. Initiation and evaluation of specific proposals to use these joint resources would be easier with a closer relationship between the governing boards. Wet weather conditions this winter were extreme. During the worst of the storms, containment facilities for manure were breached and the nitrate-laden runoff from these and other facilities was washed down the Santa Ana River causing fish kills in Anaheim and pollution at the beaches. In dry weather, in addition to the wash water, there is a need to manage 1,700 tons per day of manure. (As a point of comparison, we produce 500 wet tons per day of biosolids) Infrastructure to manage these wastes will cost at least$200 million and take perhaps 20 years to implement. Obviously, this level of effort can only be accomplished with the cooperation of federal, state and local governments, and those of us who live, work and provide stewardship for our region. Page 3 The questions raised by these continuing development pressures and the need to manage dairy wastes in the SAWPA service area are all regional management, and watershed management, issues. We must work with our partners in the SAWPA service area to look for ways to meet these additional needs for wastewater treatment, brine disposal and particularly management of dairy wastes. SAWPA's investments in the SARI line and CSDOC capacity rights can contribute to the solution, and we must work with them to develop management strategies for these wastes in our treatment and disposal system. The need for a brine line will continue, but a pure brine line is unlikely at this time. Agencies in the SAWPA territory have no alternatives to use of the SARI line and SAWPA's CSDOC treatment and disposal capacity rights for brine management. Without brine management, Orange County's water supply is threatened by increasing salts in the source water. It also seems likely that the SARI line and the treatment and disposal capacity rights must be part of the strategy for providing industrial wastewater treatment and management of dairy wastes. Therefore, the need to use shared resources links the agencies interests in prioritization of projects and effective management of our water resources. The fundamental questions remain the same as those which were raised 25 years ago. How does the region support economic development in the Inland Empire and Orange County while protecting the environment generally and water resources specifically in both the upper and lower basins of the Santa Ana River? How do we improve the overall relationship between the competing interest of urban and agriculture? How can growth be managed and what sources are there for new revenues for facilities to support this growth? These questions are especially important in light of the Southern California Association of Governments' recent population growth forecast. The forecast predicts by the year 2020 Orange County's population will increase by 25 percent to 3.24 million, Riverside County 's population will increase by 104.5 percent to 2.81 million, and San Bernardino County's population will increase by 81.5 percent to 2.83 million people. Much of this population growth will directly impact the Santa Ana River and the development of the region. As was recognized 25 years ago, providing for these development needs requires cooperation,jointly developed strategies and sharing of facilities to optimize use of all resources. Where the issue is managing water resources, it makes sense to approach the problem from the perspective of watershed management. For the CSDOC, OCWD and the other members of SAWPA, that suggests stronger ties between the organizations. The Orange County Water District already sits on the board of SAWPA. The shared need for watershed management suggests that CSDOC should join the OCWD on the governance board of SAWPA. SAWPA's sizable capacity interest in CSDOC facilities, through the SARI line and its treatment and disposal capacity purchase rights, suggest that SAWPA Page 4 should participate in the CSDOC governance. Existing enabling legislation requires that members of the Sanitation District be elected officials from municipalities, the County or water or wastewater agencies. As a joint powers authority, SAWPA is presently ineligible. Therefore, our present recommendation is that SAWPA consider joining the new Orange County Sanitation District in an advisory capacity, with the opportunity to participate in discussions and Committee activities without voting status. Should the agencies desire to increase the level of participation by SAWPA in Sanitation District governance, legislation to allow for voting status can be considered in the future. This cooperative approach to governance for each of the three agencies is consistent with the approach to regional and subregional governance presently being proposed by the Orange County Council of Governments which encourages regional, subregional and county-based planning and cooperative projects while maintaining local governance structures. It will facilitate development of regional solutions to regional problems and enhance our capacity to protect and improvement our environment. ALTERNATIVES Make no change in the Districts' or SAWPA's governance structure. CEQA FINDINGS NA ATTACHMENTS NJW:dm h:twp GIa11513510/sdsawpal.alt Page 6 STEERING COMMITTEE MeetlngDate ralcaas 527/98 N/A AGENDA REPORT Item Number Rem Number County Sanitation Districts of Orange County, California FROM: Donald F. McIntyre, General Manager Originator: Cherylene, Jordan SUBJECT: June Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in June. SUMMARY Staff routinely prepares a list of items for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in June: OMTS Committee: 1. FY 1998-99 Budget Final Report 2. Infrastructure Cooperative Projects Program PDC Committee: 1. FY 1998-99 Budget Final Repot 2. Professional Services Agreements— Charges for Engineering Services 3. P1-41 et al, Rehabilitation of Primary Clarifiers 3, 4, and 5 at Plant No. 1 4. P2-46-2, Reclaimed Water Extension to Headworks C at Plant No.2 5. P2-65, Warehouse at Plant No. 2 6. Surveying Services 7. Soils, Concrete Testing 8. 3-38-3, Improvements to Miller-Holder Trunk Sewer, Reach 3 FAHR Committee: 1. Adoption of 1998-99 Budgets 2. 1998-99 Work Plan Development Process 3. Series C COP Reserve Fund Investment&Arbitrage 4. Adoption of Class I and Class II Permit User Fees 5. Adoption of Revised Connection Fee Schedule PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS N/A y X1 NWyaNaI EKING COMMR E�'MR.Iw JW O% R,.,., 1rs Page 2