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HomeMy WebLinkAbout1998-03 u County Sanitation Districts In the Office of the Secretar of Orange County,California County Sanitation Distr'��tt(sj wo(s)4 J.31.7.N /Yi-/Y P.O. Box 8127 a 10844 Ellis Avenue Fountain Valley, CA 92728-8127 APR 2 21998 Telephone: (714)962-2411 By Ye. lkf DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, March 25, 1998 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos, 1, 2, 3, 5, 6, 7, 11. 13 and 14 of Orange County, California was held on Wednesday, March 25, 1998, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: OTHERS PRESENT: PRESENT: Thomas L.Woodruff,General Counsel John J.Collins,Joint Chairman Jan Debay,Chair, District 5 Peer A. Swan,Vice Joint Chair Kent Nelson George Brown,Chair, FAHR Ryal Wheeler Burnie Dunlap,Chair, PDC Pat McGuigan, Chair,OMTS STAFF PRESENT: Donald F.McIntyre,General Manager ABSENT: Blake P.Anderson,Assistant General Manager Bill Steiner, Director/Supervisor Ed Hodges, Director of General Admin. Services Mike Peterman, Director of Human Resources Michelle Tuchman,Director of Communications Jean Tappan,Committee Secretary APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS Kent Nelson addressed the Committee members on the proposed use of non-union painters. David Hamilton, the business agent for 501, asked Kent to represent him. Their main concern is the message it sends to Districts' employees by replacing permanent employees whose positions are scheduled to be eliminated with non-union contract workers. There is also some concern about administering a contract, such as the one proposed with Dupont, for a ten-year period. It is likely that additional staff will have to be hired to oversee such a large-scale contract. In the past, summer crews painted structures and tunnels. Minutes of the Steering Committee Page 2 March 25, 1998 The General Manager asked that Discussion Item 3, the Dupont Paint Contract, be moved so that it could be discussed first. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The draft minutes of the February 25, 1998 Joint Steering and Ad Hoc Committees meeting were approved as mailed. REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. REPORT OF THE GENERAL MANAGER The General Manager mentioned that the'contreption' in the parking lot will be used at the City Manager's meeting tomorrow to demonstrate the amount of rainwater inflow through holes In manhole covers and frames. Mr. McIntyre also indicated that the Districts received word that several manhole covers were removed in the City of Irvine to relieve flooding and the covers were then lost. It will be difficult to determine who actually removed the covers, but this is a very serious issue. We may, in the future, have to decide to what extent we should make an issue of this kind of action. Director Swan indicated that this is a policy question—what should be our response as an organization. Director Dunlap asked if this issue is on the agenda for the City Managers meeting, and to let the cities aware that we are evaluating the results of these actions. Chairman Collins indicated that he would recommend that when these actions occur, the General Manager calls the City Manager and then follow up with a letter stating ramifications; and also that the Joint Chairman sends a letter to the Mayor. The Districts should then work with the cities to fix the problem area through cooperative projects. Action Item: General Counsel will research and determine what kind of enforcement powers we have in these situations. Mr. McIntyre mentioned that the February flow averaged 284 mgd, an increase of 40 mgd. This has added 3.3 mgd on the end-of-year mgd number. The Board of Supervisors has set April 14 to hear protests on the consolidation of the Districts. The schedule for Strategic Plan workshops was discussed. At the Ad Hoc meeting, the April 25 workshop was changed to May 9. The May 9 workshop was originally scheduled as a budget review workshop. It was recommended that a new date for a budget workshop be decided after the budget goes through the working committees. The Directors may decide a special workshop isn't necessary. It was also recommended that dates be added to the schedule a quarter at a time (May, June, July/August, September, October, etc.). Staff is currently trying to get a community calendar to avoid future conflicts. Minutes of the Steering Committee Page 3 March 25, 1998 REPORT OF GENERAL COUNSEL General Counsel discussed the lawsuit against Penn-Wilson. Discussions are continuing. He also updated the members of the status of the CounWs cases against Merrill Lynch and others. The case against Merrill Lynch is scheduled to go to trial in September. DISCUSSION ITEMS (Nos. 1-5) 3. Dupont Paint Contract—Use of Non-union Labor Ed Hodges, Director of General Services Administration, described the proposed project, explaining the methodology, not the requirements of a contract. He said that staff is looking to change the way painting is done within the treatment plants, moving towards a more strategic planning mode. The Five Year Stang Plan calls for a reduction in the number of painters, from 7 to 4. A contractor would do the majority of the work the painters have done, that is, tunnels, repainting equipment and limited process painting. The bigger pieces of equipment and structures were usually painted by outside contractors, either through separate small contracts or included in larger construction projects. A contractor would do it all if this project is approved. Any contract would include a 30-day termination clause. The Directors questioned the union vs. non-union workforce, as well as issuing a contract rather than going through the bid process. Kent Nelson commented that if management goes ahead with a contract with Dupont it looks like management prefers non-union labor. The Directors stated that this was an issue of being stewards of the publids money and if there are cost savings involved as a result of the contract, it should be considered. Mr. Hodges stated that Dupont has conducted a survey of the plants and would bring all process equipment to Condition 1 and would maintain at Condition 2. After further discussion, the members of the Steering Committee recommended that the issue be presented at a future OMTS Committee meeting, including a discussion on why the project would be a PSA, rather than putting it out for bid. Director Swan asked if an employee group could make a bid. This would be allowed. 1. OCSD Flag Michelle Tuchman discussed the possibility of flying a new OCSD flag in the front of the Administration Building, along with the US and CA flags. The members of the Steering Committee indicated no interest at this time. 2. Watershed Management in the Santa Ana River Blake Anderson made a presentation to the Steering Committee on how watershed management in the Santa Ana River Basin affects our agency. He discussed the results V Minutes of the Steering Committee Page 4 March 25, 1998 of Flooding in the watershed on ground water and Santa Ana River water quality, including the problem of dairy milk-bam water and biosolids disposal, and increasing salt and nitrogen counts in the groundwater. Blake and Nancy Wheatley are preparing a white paper on this issue describing the existing role of the agency and the proposed formal entity to address these issues of concem with concerned parties in Orange, San Bernardino, Riverside and Chino. Staff is continuing to work with other agencies to figure out a way to get federal funding to evaluate this regional problem. One item that will be discussed in the white paper is adding SAWPA as a member of the Districts' Board of Directors in return for our becoming a member of the SAWPA Board of Directors. Another issue is the blending of wastewater into groundwater for ultimate use as drinking water. Only 50% of the drinking water can be reclaimed water, therefore, it is important that the water quality of the Santa Ana River is as good as it can be. Director Swan indicated that the 1968 agreement with SAWPA addresses water quality standards and this document should be referenced in the white paper. Mr. McIntyre staled staff will present the white paper to the Steering Committee next month. He also indicated that this regional issue will be a major topic in the next update of the Strategic Plan 4. Steering Committee and Board Meeting Start Times Michelle Tuchman said that the Directors overwhelmingly prefer a Board Meeting start time of 6:30 rather than 7:30 p.m. The members of the Steering Committee decided that the Steering Committee start time would be 5 p.m. These changes will be effective with the July 1, 1998 Special Board Meeting. 5. Review Agenda Items Scheduled to Be Presented to Committees in April CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING The pension issue will be pulled from the Board agenda and be returned tc FAHR for further discussion. Minutes of the Steering Committee Page 5 March 25, 1998 CONSIDERATION OF UPCOMING MEETINGS Director McGuigan offered to reschedule the July 1 OMITS meeting to July 8 to avoid any conflicts with the Special Board Meeting. The Chairmen of the PDC and FAHR Committees will be asked about postponing their regular July meeting dates one week as well. The next Steering Committee meeting is scheduled for April 22, 1998 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7:06 p.m. Submitted by: Je Tappan, Steeri C mmittee Secretary H-. EteLpeMa15 MNG COMMRlEE198VMRVp]SBB Wi ..d- STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, March 25, 1998, was duly 1 4.. to posted for public inspection in the main lobby of the Districts' offices on Tb ftft, March W,, 1998 IN WITNESS WHEREOF, I have hereunto set my hand this 251h day of March, 1998. Penny Kyle, eta f each of the Boards of Directors of C ty nitation Districts Nos. 1, 2, 3, 5, 6. 7. 11, 13 & 14 of range County, California Posted: Marcha6 , 1998, By: Signature wpdmlgm%vaMmvwinglm COUNTY �YgNITATION DISTRICTS OF ORAME COUNTY, CALIFORNIA BOARD SECRETARY (2) phone: p14)9622411 March 19, 1998 mailing address: P.C.Box B12l Fountain vane,C4 9272BZ127 .treat eaaraaa: NOTICE OF MEETING 113844 Elks Avenue Fne 9270E-7016 STEERING COMMITTEE COUNTY SANITATION DISTRICTS Member NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 Agendas• OF ORANGE COUNTY, CALIFORNIA Cities Anaheim Brea WEDNESDAY, MARCH 25, 1998 - 5:30 P.M. Buena Park Cypress Fountain valley Fullerton HYnGngtan B¢ton DISTRICTS' ADMINISTRATIVE OFFICES Irvine 10844 ELLIS AVENUE to "alma La Palms FOUNTAIN VALLEY, CALIFORNIA 92708 Les Alamitos Newport Beach Orange Pleconda Santa Ana Seal Beach A regular meeting of the Steering Committee of the Joint Boards of Directors Stanton rasdn of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange vino Perk yarba Linda County, California, will be held at the above location, date and time. Council of Orange Banitaq Districts Costs Mesa Garden Grove Midway City Water Districts Irvine Ranch A Public Wastewater and Environmental Management Agency Committed to Protecting the Environment Since 1954 STEERING COMMITTEE Roll Call: Meeting Date: March 25, 1998 Meeting Time: 530 p.m. Meeting Adjourned: Committee Members John J. Collins, Joint Chair....................................... _ Peer A. Swan, Vice Joint Chair................................ George Brown, Chair, FAHR.................................... Burnie Dunlap, Chair, POC....................................... Pat McGuigan, Chair, OMTS.................................... Bill Steiner, Supervisor............................................. Others Thomas L. Woodruff, General Counsel .................... Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson, Asst. General Manager.............. Michelle Tuchman, Director of Communications......._ Ed Hodges, Director of General Services Admin. ..... _ Greg Mathews, Principal Administrative Analyst....... JeanTappan, Secretary........................................... c: Board Secretary Debbie Lecuna March 19, 1998 AGENDA REGULAR MEETING OF THE STEERING COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, MARCH 25, 1998 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. -2- March 25, 1998 Agenda Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the February 25, 1998 Joint Steering Committee/Ad Hoc Committee re Strategic Plan meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS (Items 1-5) 1. OCSD Flag (Michelle Tuchman) 2. Watershed Management in the Santa Ana River (Blake Anderson) 3. Dupont Paint Contract—Use of Non-union Labor (Ed Hodges) 4. Steering Committee and Board Meeting Start Times (Michelle Tuchman) 5. Review Agenda Items Scheduled to Be Presented to Committees in April CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Govemment Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the Califomia Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. 1. Convene in closed session, pursuant to Section 54957, for mid-year evaluation of the General Manager 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session. -3- March 25, 1998 Agenda OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, April 22, 1998. jt w rwrmsuoe.xu�sreswrc wuu�e•cauowooc Notice to Committee Members: For any questions on the agenda or to dace items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair John Collins (774)965-4400(City Hal) Secretary. Jean Tappan (714)593-7101 (714)962-0356(Fax) }; County Sanitation Districts of Orange County,California P.O. Box 8127 a 10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE JOINT STEERING/AD HOC COMMITTEE Wednesday, February 25, 1998 at 5:30 p.m. A meeting of the Steering Committee and the Ad Hoc Committee re Strategic Plan of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, Califomia was held on Wednesday, February 25, 1998, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: STEERING COMMITTEE OTHERS PRESENT: PRESENT: Thomas L.Woodruff,General Counsel John J. Collins,Joint Chairman Norm Eckenrode, Chair, District 2 Peer A.Swan,Vice Joint Chairman Thomas M. Dawes,Consultant George Brown, Chair, FAHR Kelli-BurnLucht, Consultant Burnie Dunlap,Chair,PDC Pat McGuigan,Chair, OMITS STAFF PRESENT: Bill Steiner,Director/Supervisor Donald F.McIntyre,General Manager Blake P.Anderson,Assistant General Manager AD HOC COMMITTEE PRESENT: Jean Tappan,Committee Secretary John J. Collins, Joint Ed Hodges, Director of General Services Peer A Swan,Vice Joint Chairman Administration George Brown,Chair, FAHR Michelle Tuchman,Director of Communications Jan Debay,Chair,District 5 David Ludwin, Director of Engineering Shirley Dettloff,Chair,District 11 Jim Herberg,Planning Supervisor Pat McGuigan,Chair, OMTS Nancy Wheatley, Director of Technical Services Bill Steiner,Director/Supervisor ABSENT: None APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. Minutes of the Joint Steering/Ad Hoc Committees Meeting ie Page 2 February 25, 1998 ' RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the January 28, 1998 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. REPORT OF THE STEERING COMMITTEE CHAIRMAN Joint Chairman Collins stated that on July 1 we will be entering new era, and at that time he would like to propose a resolution approving ten meetings per month, an increase over the six per month now in force. This would be the same as the Orange County Water District. Because of the number of items that will have to be addressed at the first meeting of the Consolidated Districts, The rescheduling of the OMTS meetings was discussed. Director McGuigan, Chair of OMTS, indicated that the agenda could be kept at a minimum for that meeting, or it could start earlier. No decision was reached. The March 14 Directors Workshop has been cancelled. All other workshops have also been cancelled because of changes in CDM's scope of work. This will be announced at the Board meeting. Chairman Collins indicated that the meeting notice in the agenda for the February meeting does not reflect the meeting schedule changes in July. This will be brought to the attention of the Board Secretary. It will also be announced at tonight's meeting. REPORT OF THE GENERAL MANAGER Don McIntyre stated that a presentation on the latest rain storms would be made at tonight's Board meeting. He also announced that the hearing on the EPA waiver will be held at the City Hall in Newport Beach on March 6. Garden Grove has submitted a letter for consideration. Copies were also sent to each Director at their respective city halls. They are asking for increased citizen involvement, and the impact of increased rates on businesses. The letter will be considered by the Ad Hoc Committee re Strategic Plan before going to the Joint Boards. Chairman Collins indicated that he will invite Bruce Broadwaler, Mayor of Garden Grove, to the Ad Hoc Committee meeting. Tentatively scheduled for March 19, 1998 at 5:30 p.m. Staff has suggested that, in an effort to reduce the number of meetings Involving the Directors, rather than having workshops on Saturdays, there could be one-hour-or-more study sessions before the regular Board meeting. After some discussion, it was decided to continue with the Saturday workshops. The Chairman then suggested that a poll of the Directors be taken at tonight's meeting to get an idea on revising the start time to 6:30, 7 or remain at 7:30 p.m. Michelle Tuchman will prepare the survey and include it in the Directors' meeting folders. The General Manager also requested that an additional discussion item on the federal Clean Water Initiative be included on the agenda. This was approved. Minutes of the Joint Steenn /Ad Hoc Committees Meeting Page 3 February 25, 1998 REPORT OF GENERAL COUNSEL There is an OCIP meeting scheduled on March 3 to discuss the bankruptcy. An agreement has been reached with the North County Community College District. Mr. Woodruff also mentioned that at the beginning of the bankruptcy a firm was hired to assist the pool participants, but their services were never required. They have now been requested to represent Peak Marwick and are asking if the Districts has any potential conflict with this. The Steering Committee members did not express any concerns. There has been a request by FNMA and the county for production of documents. The request was very broad, and counsel has managed to reduce the number of documents that must be provided. It will take a lot of staff time to compile these documents. The Montrose case was discussed. Unfortunately, the Districts is one of two agencies (along with the City of Los Angeles) that have been required to produce records, upwards of 50,000 documents. In an effort to keep costs down, the judge ruled that the Districts would receive 15 cents per page, and that we can petition the court for cost recovery. Mr. Woodruff also updated the Committee on the Penn Wilson case. A law suit has been filed and service was effected. It was also learned thal 'the Districts' compressor has been removed from the manufacturer's facilities. Meetings are ongoing with OCERS attorneys on the deferred comp issue. This will be continued to March. DISCUSSION ITEMS Steering Committee Items Discussion Items: 1. Proposed 800 megahertz lease with the County of Orange. The status of the County of Orange 800 megahertz facility at Plant 2 was discussed. Ed Hodges indicated that he had reached agreement with a representative of the County, only to be told by others in the County GSA office that the representative was a consultant and did not have authority to negotiate for them, and that he no longer worked for the County. Any terms must be approved the Governance Committee. The County made a counter offer which Mr. Hodges is unwilling to accept. As a result, he will be requesting that the item be pulled from the Joint Board agenda, and added to the OMTS Committee agenda for March. Mr. McIntyre indicated that the County has leases for other sites for these facilities, and they range was from no cost to $4200. The terms were discussed further, and Mr. Hodges received direction for future negotiations. 2. Review Agenda Items scheduled to be presented to Committees in March (Information item only) Minutes of the Joint Steering/Ad Hoc Committees Meeting Page 4 February 25, 1998 REPORT OF THE AD HOC COMMITTEE RE STRATEGIC PLAN CHAIRMAN Chairman Brown did not have make a report. REPORT OF THE DIRECTOR OF ENGINEERING Blake Anderson and Nancy Wheatley discussed key points of the federal Clean Water Action Plan that has been proposed by President Clinton. It is a major contrast to the original Clean Water Act in that it stresses cooperative projects and less command and control. It advocates what this agency has been working towards, on the the regional and national levels. A ten-page overview of the plan has been inserted in the Directors folders for tonight's Board meeting. Mr. McIntyre indicated that staff will be reporting to the Steering Committee on other issues included in the Plan and how they may impact this agency. Ad Hoc Committee re Strategic Plan Discussion Items: 3. Update Joint CSDOCIGWR System, Phase II Public Information Program and Schedule Michelle Tuchman updated the members of the committees on the business, government and community outreach programs, including the meetings that have been held and those that are scheduled. Phase II will continue to work on gaining public support and will involve more staff support. Phase III will address the construction phase of the GWR System program. Six key audiences have been addressed. An outline of proposed activities in the outreach plan has been prepared. The consultants are now in a support role, rather than the lead. 4. Discussion on Strategic Plan Cooperative Project Proposals Mr. Dawes discussed the cooperative projects that are proposed for water reclamation, conservation and Al programs. The Strategic Plan is addressing issues that have never been considered, as well as trying to find ways to make improvements. However, without the cooperative projects, some of the problems cannot be solved. The Committee members discussed the cooperative projects, including defining a cost- sharing formula, and Flexibility. Action Item: Staff to identify where the problems are the worst, do a pilot project to figure out a base cost and then develop an overall list of projects with associated cost breakdowns. The current I&I program has 60 meters placed throughout the Districts, and specifically in areas that have problems. Forty of the meters are for infiltration and the other 20 are for inflow. This is not part of the Strategic Plan but will be used to refine the Strategic Plan recommendations. Director Dettloff said that the cities are looking for cooperative projects, and that they would benefit both agencies. They would also make the cities aware of the broader issues. She stated that the City of Huntington Beach is extremely interested in this program. Blake Anderson indicated that all of the cities need to recognize the problems associated with aging sewer systems, and the majority of the sewers are aging. Minutes of the Joint Steen Ad Hoc Committees Meeting Page 5 February 25, 1998 Director Dunlap indicated that a Gear vision of the service area system needs to be prepared and then provide incentives to make corrections. Staff should also explore a cooperative system building for the future. Director McGuigan stated that the cities will either be paying now or later. Director Brown indicated that it may be better to go through the Districts. Nancy Wheatley stated that from her experience on the East Coast, cities are more likely to accept these projects if shared funding is available. Ed Hodges indicated that staff has interviewed all the cities in the service area and found that there are no standards for maintenance. He explained some of the things that are now being done, including considering maintenance contracts with the cities. CLOSED SESSION The General Managers performance evaluation, scheduled to be considered during the closed session, was deferred. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING At the April OMTS Committee meeting, Ed Hodges will prepare status report on capacity in the major trunk lines to help determine the storage capacity of the system. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for March 25, 1998 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7:08 p.m. Submitted by. �i✓ J a Tappan, Steed g i3brinnnittee Secretary N.Fey.traWp MrtSfEFRING CpMMTEflBAFEBypSBB MMdea.Crc STEERING COMMITTEE Meeang Date I Toll Brd5 3/25/98 03/25/98 AGENDA REPORT rremtJomher I Item Number County Sanitation Districts of Orange County, California FROM: Edwin E. Hodges, Director General Services Administration SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH DUPONT GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to use of non-Union labor when preparing the presentations to the Committees on an upcoming PSA with the E.I. DuPont Company. SUMMARY Staff is currently considering seeking the Boards direction to enter into a 10-yr Professional Service Agreement with the E.I. DuPont Company to provide painting services for the plants. As part of this agreement, DuPont would agree to maintain the painting of structures in the plant as well as the tunnels. Currently, this work is done by a combination of Districts staff, summer crew and outside contractors. The single largest cost with any painting contract is the labor required to prepare the painting surfaces and apply the paint. DuPont has recommended that we consider using a non-Union labor workforce. The preliminary estimates for this item is that it is 10% cheaper for us to consider using non-Union labor. Over the 10-year term of this agreement, this equates to a projected saving of$401,832.00. Staff is seeking guidance from the Steering Committee on the non-union labor issue, before we began to get approval through the Committee process. PROJECT/CONTRACT COST SUMMARY This is a 10-year agreement that would cost on average $401, 832.00 with non-union labor. Monies for this agreement will need to be budgeted in the year that they are going to be spent. Staff has included $200,000 in this years CORF budget and is recommending an additional $633,713.00 in next years CORF budget. BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) R:wn.auOW w P.MuPm'*.R. wr51 e G W O R..e.¢ x Pagel ADDITIONAL INFORMATION N/A ALTERNATIVES 1. Use Union Labor at a cost of$401,832.00 more over the ten year term of the PSA. 2. Not enter into a painting contract and maintain existing FTE count at a higher labor cost and focus the FTE's on painting services in lieu of other agency desired tasks. CEQA FINDINGS N/A ATTACHMENTS N/A EEH: fw NMp W`gfaMlpJaE�ealDUPcnMpana Pepat My Slexrq Cme Ox Rents WY Page 2 STEERING COMMI'n EE Me3 goete To B&. 3/25 g8 AGENDA REPORT 1emNumOc IemNumbe s. County Sanitation Districts of Orange County, California FROM: Donald F. McIntyre, General Manager Originator: Jean Tappan, Executive Assistant SUBJECT: April Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in April. SUMMARY Staff routinely prepares a list of items for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in April: OMTS Committee: 1. Consider Lease with Armstrong Petroleum Corporation for Mineral Rights at Plant 2 2. Approve Ocean Monitoring Program Contract 3. Approve Ocean Monitoring Program Support Vessel Contract 4. Consider Outsourcing Painting Services 5. Presentation of Biosolids Quarterly Report 6. Overview of Office and Plant Computerization PDC Committee: 1. Ratify Change Order No. 12, Secondary Treatment Improvements at Plant No. 1, Job No. P1-36-2 2. Approve Plans and Specs, Addendum No. 4 to PSA, and Revised Budget, Chemical Facilities, Job No. P1-46-2 3. Approve Cancellation of 66kV Substation at Plant No. 1, Job No. P1-52 4. Ratify Change Order No. 6 and Approve Revised Budget, Ocean Outfall Reliability, Jobs Nos. J-34-1 and P2-35-5 5. Receive and File Bids, and Award Construction Contract, Miscellaneous Lighting Projects, Job No. J-58 6. Ratify Change Order Nos. 3 and 4, and Approve Closeout Agreement, Magnolia Relief Sewer, Contract No. 3-35-Rl 7. Ratify Change Order No. 1 to Miller-Holder Trunk Sewer, Contract No. 3-38-3 \YWw,1Wb1M9�W�lS1EENiNGCCMM1iiEP➢IMMFY]YA!Wi,.tl Rw 1 .x Pagel FAHR Committee: 1. consider Strategic Plan/Financial Plarrand Revised Rate Structure - Part 2 2. Report on Connection Fees and Annexation Fees 3. Update on Preparation of 1998-99 Budget 4. Consider Delegation of Authority and Purchasing Resolution 5. Report on Audit Findings for 23 Cities Sewer Connection Fees 6. Consider 1998-99 Capital Improvement Plan PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT ® Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES N/A CEQA FINDINGS Not a project. ATTACHMENTS N/A jt X%w dU�pendal ERING CCMMRiE�AR�ap-r dN RnisM'. 111. Page 2