HomeMy WebLinkAbout1998-03 u County Sanitation Districts
In the Office of the Secretar of Orange County,California
County Sanitation Distr'��tt(sj
wo(s)4 J.31.7.N /Yi-/Y P.O. Box 8127 a 10844 Ellis Avenue
Fountain Valley, CA 92728-8127
APR 2 21998 Telephone: (714)962-2411
By Ye.
lkf DRAFT
MINUTES OF THE STEERING COMMITTEE
Wednesday, March 25, 1998 at 5:30 p.m.
A meeting of the Steering Committee of the County Sanitation Districts Nos, 1, 2, 3, 5, 6, 7, 11. 13
and 14 of Orange County, California was held on Wednesday, March 25, 1998, at the Districts'
Administrative Office.
ROLL CALL
The roll was called and a quorum declared present, as follows:
OTHERS PRESENT:
PRESENT: Thomas L.Woodruff,General Counsel
John J.Collins,Joint Chairman Jan Debay,Chair, District 5
Peer A. Swan,Vice Joint Chair Kent Nelson
George Brown,Chair, FAHR Ryal Wheeler
Burnie Dunlap,Chair, PDC
Pat McGuigan, Chair,OMTS STAFF PRESENT:
Donald F.McIntyre,General Manager
ABSENT: Blake P.Anderson,Assistant General Manager
Bill Steiner, Director/Supervisor Ed Hodges, Director of General Admin. Services
Mike Peterman, Director of Human Resources
Michelle Tuchman,Director of Communications
Jean Tappan,Committee Secretary
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
PUBLIC COMMENTS
Kent Nelson addressed the Committee members on the proposed use of non-union painters. David
Hamilton, the business agent for 501, asked Kent to represent him. Their main concern is the
message it sends to Districts' employees by replacing permanent employees whose positions are
scheduled to be eliminated with non-union contract workers. There is also some concern about
administering a contract, such as the one proposed with Dupont, for a ten-year period. It is likely that
additional staff will have to be hired to oversee such a large-scale contract. In the past, summer
crews painted structures and tunnels.
Minutes of the Steering Committee
Page 2
March 25, 1998
The General Manager asked that Discussion Item 3, the Dupont Paint Contract, be moved so that it
could be discussed first.
RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
The draft minutes of the February 25, 1998 Joint Steering and Ad Hoc Committees meeting were
approved as mailed.
REPORT OF THE COMMITTEE CHAIR
The Committee Chair did not make a report.
REPORT OF THE GENERAL MANAGER
The General Manager mentioned that the'contreption' in the parking lot will be used at the City
Manager's meeting tomorrow to demonstrate the amount of rainwater inflow through holes In manhole
covers and frames.
Mr. McIntyre also indicated that the Districts received word that several manhole covers were
removed in the City of Irvine to relieve flooding and the covers were then lost. It will be difficult to
determine who actually removed the covers, but this is a very serious issue. We may, in the future,
have to decide to what extent we should make an issue of this kind of action. Director Swan
indicated that this is a policy question—what should be our response as an organization. Director
Dunlap asked if this issue is on the agenda for the City Managers meeting, and to let the cities aware
that we are evaluating the results of these actions. Chairman Collins indicated that he would
recommend that when these actions occur, the General Manager calls the City Manager and then
follow up with a letter stating ramifications; and also that the Joint Chairman sends a letter to the
Mayor. The Districts should then work with the cities to fix the problem area through cooperative
projects.
Action Item: General Counsel will research and determine what kind of enforcement powers we
have in these situations.
Mr. McIntyre mentioned that the February flow averaged 284 mgd, an increase of 40 mgd. This has
added 3.3 mgd on the end-of-year mgd number.
The Board of Supervisors has set April 14 to hear protests on the consolidation of the Districts.
The schedule for Strategic Plan workshops was discussed. At the Ad Hoc meeting, the April 25
workshop was changed to May 9. The May 9 workshop was originally scheduled as a budget review
workshop. It was recommended that a new date for a budget workshop be decided after the budget
goes through the working committees. The Directors may decide a special workshop isn't necessary.
It was also recommended that dates be added to the schedule a quarter at a time (May, June,
July/August, September, October, etc.). Staff is currently trying to get a community calendar to avoid
future conflicts.
Minutes of the Steering Committee
Page 3
March 25, 1998
REPORT OF GENERAL COUNSEL
General Counsel discussed the lawsuit against Penn-Wilson. Discussions are continuing. He also
updated the members of the status of the CounWs cases against Merrill Lynch and others. The case
against Merrill Lynch is scheduled to go to trial in September.
DISCUSSION ITEMS (Nos. 1-5)
3. Dupont Paint Contract—Use of Non-union Labor
Ed Hodges, Director of General Services Administration, described the proposed project,
explaining the methodology, not the requirements of a contract. He said that staff is
looking to change the way painting is done within the treatment plants, moving towards a
more strategic planning mode. The Five Year Stang Plan calls for a reduction in the
number of painters, from 7 to 4. A contractor would do the majority of the work the
painters have done, that is, tunnels, repainting equipment and limited process painting.
The bigger pieces of equipment and structures were usually painted by outside
contractors, either through separate small contracts or included in larger construction
projects. A contractor would do it all if this project is approved. Any contract would
include a 30-day termination clause.
The Directors questioned the union vs. non-union workforce, as well as issuing a contract
rather than going through the bid process.
Kent Nelson commented that if management goes ahead with a contract with Dupont it
looks like management prefers non-union labor. The Directors stated that this was an
issue of being stewards of the publids money and if there are cost savings involved as a
result of the contract, it should be considered.
Mr. Hodges stated that Dupont has conducted a survey of the plants and would bring all
process equipment to Condition 1 and would maintain at Condition 2.
After further discussion, the members of the Steering Committee recommended that the
issue be presented at a future OMTS Committee meeting, including a discussion on why
the project would be a PSA, rather than putting it out for bid. Director Swan asked if an
employee group could make a bid. This would be allowed.
1. OCSD Flag
Michelle Tuchman discussed the possibility of flying a new OCSD flag in the front of the
Administration Building, along with the US and CA flags. The members of the Steering
Committee indicated no interest at this time.
2. Watershed Management in the Santa Ana River
Blake Anderson made a presentation to the Steering Committee on how watershed
management in the Santa Ana River Basin affects our agency. He discussed the results
V
Minutes of the Steering Committee
Page 4
March 25, 1998
of Flooding in the watershed on ground water and Santa Ana River water quality, including
the problem of dairy milk-bam water and biosolids disposal, and increasing salt and
nitrogen counts in the groundwater.
Blake and Nancy Wheatley are preparing a white paper on this issue describing the
existing role of the agency and the proposed formal entity to address these issues of
concem with concerned parties in Orange, San Bernardino, Riverside and Chino. Staff is
continuing to work with other agencies to figure out a way to get federal funding to
evaluate this regional problem. One item that will be discussed in the white paper is
adding SAWPA as a member of the Districts' Board of Directors in return for our
becoming a member of the SAWPA Board of Directors. Another issue is the blending of
wastewater into groundwater for ultimate use as drinking water. Only 50% of the drinking
water can be reclaimed water, therefore, it is important that the water quality of the Santa
Ana River is as good as it can be.
Director Swan indicated that the 1968 agreement with SAWPA addresses water quality
standards and this document should be referenced in the white paper.
Mr. McIntyre staled staff will present the white paper to the Steering Committee next
month. He also indicated that this regional issue will be a major topic in the next update
of the Strategic Plan
4. Steering Committee and Board Meeting Start Times
Michelle Tuchman said that the Directors overwhelmingly prefer a Board Meeting start
time of 6:30 rather than 7:30 p.m. The members of the Steering Committee decided that
the Steering Committee start time would be 5 p.m. These changes will be effective
with the July 1, 1998 Special Board Meeting.
5. Review Agenda Items Scheduled to Be Presented to Committees in April
CLOSED SESSION
There was no closed session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY
There was no other business discussed.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
The pension issue will be pulled from the Board agenda and be returned tc FAHR for further
discussion.
Minutes of the Steering Committee
Page 5
March 25, 1998
CONSIDERATION OF UPCOMING MEETINGS
Director McGuigan offered to reschedule the July 1 OMITS meeting to July 8 to avoid any conflicts
with the Special Board Meeting. The Chairmen of the PDC and FAHR Committees will be asked
about postponing their regular July meeting dates one week as well.
The next Steering Committee meeting is scheduled for April 22, 1998 at 5:30 p.m.
ADJOURNMENT
The Chair declared the meeting adjourned at 7:06 p.m.
Submitted by:
Je Tappan, Steeri C mmittee Secretary
H-. EteLpeMa15 MNG COMMRlEE198VMRVp]SBB Wi ..d-
STATE OF CALIFORNIA )
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, March 25, 1998, was duly
1 4.. to
posted for public inspection in the main lobby of the Districts' offices on Tb ftft, March W,, 1998
IN WITNESS WHEREOF, I have hereunto set my hand this 251h day of March, 1998.
Penny Kyle, eta f each of the Boards of
Directors of C ty nitation Districts Nos. 1, 2, 3, 5,
6. 7. 11, 13 & 14 of range County, California
Posted: Marcha6 , 1998,
By:
Signature
wpdmlgm%vaMmvwinglm
COUNTY �YgNITATION DISTRICTS OF ORAME COUNTY, CALIFORNIA
BOARD SECRETARY (2)
phone:
p14)9622411 March 19, 1998
mailing address:
P.C.Box B12l
Fountain vane,C4
9272BZ127
.treat eaaraaa: NOTICE OF MEETING
113844 Elks Avenue
Fne 9270E-7016 STEERING COMMITTEE
COUNTY SANITATION DISTRICTS
Member NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14
Agendas• OF ORANGE COUNTY, CALIFORNIA
Cities
Anaheim Brea WEDNESDAY, MARCH 25, 1998 - 5:30 P.M.
Buena Park
Cypress
Fountain valley
Fullerton HYnGngtan B¢ton DISTRICTS' ADMINISTRATIVE OFFICES
Irvine 10844 ELLIS AVENUE
to "alma La Palms FOUNTAIN VALLEY, CALIFORNIA 92708
Les Alamitos
Newport Beach
Orange
Pleconda
Santa Ana
Seal Beach A regular meeting of the Steering Committee of the Joint Boards of Directors
Stanton
rasdn of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange
vino Perk yarba Linda County, California, will be held at the above location, date and time.
Council of Orange
Banitaq Districts
Costs Mesa
Garden Grove
Midway City
Water Districts
Irvine Ranch
A Public Wastewater and Environmental Management Agency Committed to Protecting the Environment Since 1954
STEERING COMMITTEE
Roll Call:
Meeting Date: March 25, 1998 Meeting Time: 530 p.m.
Meeting Adjourned:
Committee Members
John J. Collins, Joint Chair....................................... _
Peer A. Swan, Vice Joint Chair................................
George Brown, Chair, FAHR....................................
Burnie Dunlap, Chair, POC.......................................
Pat McGuigan, Chair, OMTS....................................
Bill Steiner, Supervisor.............................................
Others
Thomas L. Woodruff, General Counsel ....................
Staff Present
Donald F. McIntyre, General Manager......................
Blake P. Anderson, Asst. General Manager..............
Michelle Tuchman, Director of Communications......._
Ed Hodges, Director of General Services Admin. .....
_
Greg Mathews, Principal Administrative Analyst.......
JeanTappan, Secretary...........................................
c: Board Secretary
Debbie Lecuna
March 19, 1998
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
COUNTY SANITATION DISTRICTS
NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14
OF ORANGE COUNTY, CALIFORNIA
WEDNESDAY, MARCH 25, 1998 AT 5:30 P.M.
ADMINISTRATIVE OFFICES
10844 Ellis Avenue
Fountain Valley, California
ROLL CALL
APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
AGENDA
In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72
hours prior to the meeting date and time above. All written materials relating to each agenda
item are available for public inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as
an emergency item or that there is a need to take immediate action which need came to the
attention of the Districts subsequent to the posting of the agenda, or as set forth on a
supplemental agenda posted not less than 72 hours prior to the meeting date.
PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to five
minutes.
-2- March 25, 1998 Agenda
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the February 25, 1998 Joint Steering Committee/Ad Hoc Committee re
Strategic Plan meeting.
REPORT OF COMMITTEE CHAIR
REPORT OF GENERAL MANAGER
REPORT OF GENERAL COUNSEL
DISCUSSION ITEMS (Items 1-5)
1. OCSD Flag (Michelle Tuchman)
2. Watershed Management in the Santa Ana River (Blake Anderson)
3. Dupont Paint Contract—Use of Non-union Labor (Ed Hodges)
4. Steering Committee and Board Meeting Start Times (Michelle Tuchman)
5. Review Agenda Items Scheduled to Be Presented to Committees in April
CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of the
Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Govemment Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential
litigation; (c) employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the Califomia Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all
required disclosures of information.
1. Convene in closed session, pursuant to Section 54957, for mid-year evaluation of the
General Manager
2. Reconvene in regular session
3. Consideration of action, if any, on matters considered in closed session.
-3- March 25, 1998 Agenda
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, April 22, 1998.
jt
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Notice to Committee Members:
For any questions on the agenda or to dace items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair John Collins (774)965-4400(City Hal)
Secretary. Jean Tappan (714)593-7101
(714)962-0356(Fax)
}; County Sanitation Districts
of Orange County,California
P.O. Box 8127 a 10844 Ellis Avenue
Fountain Valley,CA 92728-8127
Telephone: (714)962-2411
DRAFT
MINUTES OF THE JOINT STEERING/AD HOC COMMITTEE
Wednesday, February 25, 1998 at 5:30 p.m.
A meeting of the Steering Committee and the Ad Hoc Committee re Strategic Plan of the County
Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, Califomia was held on
Wednesday, February 25, 1998, at the Districts' Administrative Office.
ROLL CALL
The roll was called and a quorum declared present, as follows:
STEERING COMMITTEE OTHERS PRESENT:
PRESENT: Thomas L.Woodruff,General Counsel
John J. Collins,Joint Chairman Norm Eckenrode, Chair, District 2
Peer A.Swan,Vice Joint Chairman Thomas M. Dawes,Consultant
George Brown, Chair, FAHR Kelli-BurnLucht, Consultant
Burnie Dunlap,Chair,PDC
Pat McGuigan,Chair, OMITS STAFF PRESENT:
Bill Steiner,Director/Supervisor Donald F.McIntyre,General Manager
Blake P.Anderson,Assistant General Manager
AD HOC COMMITTEE PRESENT: Jean Tappan,Committee Secretary
John J. Collins, Joint Ed Hodges, Director of General Services
Peer A Swan,Vice Joint Chairman Administration
George Brown,Chair, FAHR Michelle Tuchman,Director of Communications
Jan Debay,Chair,District 5 David Ludwin, Director of Engineering
Shirley Dettloff,Chair,District 11 Jim Herberg,Planning Supervisor
Pat McGuigan,Chair, OMTS Nancy Wheatley, Director of Technical Services
Bill Steiner,Director/Supervisor
ABSENT:
None
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
PUBLIC COMMENTS
There were no comments by any member of the public.
Minutes of the Joint Steering/Ad Hoc Committees Meeting ie
Page 2
February 25, 1998 '
RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
MOTION: Receive, file and approve draft minutes of the January 28, 1998 Steering Committee
meeting. MOTION UNANIMOUSLY CARRIED.
REPORT OF THE STEERING COMMITTEE CHAIRMAN
Joint Chairman Collins stated that on July 1 we will be entering new era, and at that time he
would like to propose a resolution approving ten meetings per month, an increase over the six
per month now in force. This would be the same as the Orange County Water District. Because
of the number of items that will have to be addressed at the first meeting of the Consolidated
Districts, The rescheduling of the OMTS meetings was discussed. Director McGuigan, Chair of
OMTS, indicated that the agenda could be kept at a minimum for that meeting, or it could start
earlier. No decision was reached.
The March 14 Directors Workshop has been cancelled. All other workshops have also been
cancelled because of changes in CDM's scope of work. This will be announced at the Board
meeting.
Chairman Collins indicated that the meeting notice in the agenda for the February meeting does
not reflect the meeting schedule changes in July. This will be brought to the attention of the
Board Secretary. It will also be announced at tonight's meeting.
REPORT OF THE GENERAL MANAGER
Don McIntyre stated that a presentation on the latest rain storms would be made at tonight's
Board meeting. He also announced that the hearing on the EPA waiver will be held at the City
Hall in Newport Beach on March 6. Garden Grove has submitted a letter for consideration.
Copies were also sent to each Director at their respective city halls. They are asking for
increased citizen involvement, and the impact of increased rates on businesses. The letter will
be considered by the Ad Hoc Committee re Strategic Plan before going to the Joint Boards.
Chairman Collins indicated that he will invite Bruce Broadwaler, Mayor of Garden Grove, to the
Ad Hoc Committee meeting. Tentatively scheduled for March 19, 1998 at 5:30 p.m.
Staff has suggested that, in an effort to reduce the number of meetings Involving the Directors,
rather than having workshops on Saturdays, there could be one-hour-or-more study sessions
before the regular Board meeting. After some discussion, it was decided to continue with the
Saturday workshops.
The Chairman then suggested that a poll of the Directors be taken at tonight's meeting to get an
idea on revising the start time to 6:30, 7 or remain at 7:30 p.m. Michelle Tuchman will prepare
the survey and include it in the Directors' meeting folders.
The General Manager also requested that an additional discussion item on the federal Clean
Water Initiative be included on the agenda. This was approved.
Minutes of the Joint Steenn /Ad Hoc Committees Meeting
Page 3
February 25, 1998
REPORT OF GENERAL COUNSEL
There is an OCIP meeting scheduled on March 3 to discuss the bankruptcy. An agreement has
been reached with the North County Community College District. Mr. Woodruff also mentioned
that at the beginning of the bankruptcy a firm was hired to assist the pool participants, but their
services were never required. They have now been requested to represent Peak Marwick and
are asking if the Districts has any potential conflict with this. The Steering Committee members
did not express any concerns.
There has been a request by FNMA and the county for production of documents. The request
was very broad, and counsel has managed to reduce the number of documents that must be
provided. It will take a lot of staff time to compile these documents.
The Montrose case was discussed. Unfortunately, the Districts is one of two agencies (along
with the City of Los Angeles) that have been required to produce records, upwards of 50,000
documents. In an effort to keep costs down, the judge ruled that the Districts would receive 15
cents per page, and that we can petition the court for cost recovery.
Mr. Woodruff also updated the Committee on the Penn Wilson case. A law suit has been filed
and service was effected. It was also learned thal 'the Districts' compressor has been removed
from the manufacturer's facilities.
Meetings are ongoing with OCERS attorneys on the deferred comp issue. This will be continued
to March.
DISCUSSION ITEMS
Steering Committee Items Discussion Items:
1. Proposed 800 megahertz lease with the County of Orange.
The status of the County of Orange 800 megahertz facility at Plant 2 was discussed. Ed
Hodges indicated that he had reached agreement with a representative of the County, only to
be told by others in the County GSA office that the representative was a consultant and did
not have authority to negotiate for them, and that he no longer worked for the County. Any
terms must be approved the Governance Committee. The County made a counter offer
which Mr. Hodges is unwilling to accept. As a result, he will be requesting that the item be
pulled from the Joint Board agenda, and added to the OMTS Committee agenda for March.
Mr. McIntyre indicated that the County has leases for other sites for these facilities, and they
range was from no cost to $4200. The terms were discussed further, and Mr. Hodges
received direction for future negotiations.
2. Review Agenda Items scheduled to be presented to Committees in March (Information item
only)
Minutes of the Joint Steering/Ad Hoc Committees Meeting
Page 4
February 25, 1998
REPORT OF THE AD HOC COMMITTEE RE STRATEGIC PLAN CHAIRMAN
Chairman Brown did not have make a report.
REPORT OF THE DIRECTOR OF ENGINEERING
Blake Anderson and Nancy Wheatley discussed key points of the federal Clean Water Action
Plan that has been proposed by President Clinton. It is a major contrast to the original Clean
Water Act in that it stresses cooperative projects and less command and control. It advocates
what this agency has been working towards, on the the regional and national levels. A ten-page
overview of the plan has been inserted in the Directors folders for tonight's Board meeting.
Mr. McIntyre indicated that staff will be reporting to the Steering Committee on other issues
included in the Plan and how they may impact this agency.
Ad Hoc Committee re Strategic Plan Discussion Items:
3. Update Joint CSDOCIGWR System, Phase II Public Information Program and Schedule
Michelle Tuchman updated the members of the committees on the business, government
and community outreach programs, including the meetings that have been held and those
that are scheduled. Phase II will continue to work on gaining public support and will involve
more staff support. Phase III will address the construction phase of the GWR System
program. Six key audiences have been addressed. An outline of proposed activities in the
outreach plan has been prepared. The consultants are now in a support role, rather than the
lead.
4. Discussion on Strategic Plan Cooperative Project Proposals
Mr. Dawes discussed the cooperative projects that are proposed for water reclamation,
conservation and Al programs. The Strategic Plan is addressing issues that have never
been considered, as well as trying to find ways to make improvements. However, without the
cooperative projects, some of the problems cannot be solved.
The Committee members discussed the cooperative projects, including defining a cost-
sharing formula, and Flexibility.
Action Item: Staff to identify where the problems are the worst, do a pilot project to figure
out a base cost and then develop an overall list of projects with associated cost breakdowns.
The current I&I program has 60 meters placed throughout the Districts, and specifically in
areas that have problems. Forty of the meters are for infiltration and the other 20 are for
inflow. This is not part of the Strategic Plan but will be used to refine the Strategic Plan
recommendations.
Director Dettloff said that the cities are looking for cooperative projects, and that they would
benefit both agencies. They would also make the cities aware of the broader issues. She
stated that the City of Huntington Beach is extremely interested in this program.
Blake Anderson indicated that all of the cities need to recognize the problems associated with
aging sewer systems, and the majority of the sewers are aging.
Minutes of the Joint Steen Ad Hoc Committees Meeting
Page 5
February 25, 1998
Director Dunlap indicated that a Gear vision of the service area system needs to be prepared
and then provide incentives to make corrections. Staff should also explore a cooperative
system building for the future.
Director McGuigan stated that the cities will either be paying now or later.
Director Brown indicated that it may be better to go through the Districts.
Nancy Wheatley stated that from her experience on the East Coast, cities are more likely to
accept these projects if shared funding is available.
Ed Hodges indicated that staff has interviewed all the cities in the service area and found that
there are no standards for maintenance. He explained some of the things that are now being
done, including considering maintenance contracts with the cities.
CLOSED SESSION
The General Managers performance evaluation, scheduled to be considered during the closed
session, was deferred.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
At the April OMTS Committee meeting, Ed Hodges will prepare status report on capacity in the major
trunk lines to help determine the storage capacity of the system.
CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for March 25, 1998 at 5:30 p.m.
ADJOURNMENT
The Chair declared the meeting adjourned at 7:08 p.m.
Submitted by.
�i✓
J a Tappan, Steed g i3brinnnittee Secretary
N.Fey.traWp MrtSfEFRING CpMMTEflBAFEBypSBB MMdea.Crc
STEERING COMMITTEE Meeang Date I Toll Brd5
3/25/98 03/25/98
AGENDA REPORT rremtJomher I Item Number
County Sanitation Districts of Orange County, California
FROM: Edwin E. Hodges, Director General Services Administration
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH DUPONT
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to use of non-Union labor when preparing the
presentations to the Committees on an upcoming PSA with the E.I. DuPont Company.
SUMMARY
Staff is currently considering seeking the Boards direction to enter into a 10-yr
Professional Service Agreement with the E.I. DuPont Company to provide painting
services for the plants. As part of this agreement, DuPont would agree to maintain the
painting of structures in the plant as well as the tunnels.
Currently, this work is done by a combination of Districts staff, summer crew and
outside contractors.
The single largest cost with any painting contract is the labor required to prepare the
painting surfaces and apply the paint. DuPont has recommended that we consider
using a non-Union labor workforce. The preliminary estimates for this item is that it is
10% cheaper for us to consider using non-Union labor. Over the 10-year term of this
agreement, this equates to a projected saving of$401,832.00. Staff is seeking
guidance from the Steering Committee on the non-union labor issue, before we began
to get approval through the Committee process.
PROJECT/CONTRACT COST SUMMARY
This is a 10-year agreement that would cost on average $401, 832.00 with non-union
labor. Monies for this agreement will need to be budgeted in the year that they are
going to be spent. Staff has included $200,000 in this years CORF budget and is
recommending an additional $633,713.00 in next years CORF budget.
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
R:wn.auOW w P.MuPm'*.R. wr51 e G W O
R..e.¢ x Pagel
ADDITIONAL INFORMATION
N/A
ALTERNATIVES
1. Use Union Labor at a cost of$401,832.00 more over the ten year term of the PSA.
2. Not enter into a painting contract and maintain existing FTE count at a higher labor cost
and focus the FTE's on painting services in lieu of other agency desired tasks.
CEQA FINDINGS
N/A
ATTACHMENTS
N/A
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AGENDA REPORT 1emNumOc IemNumbe
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County Sanitation Districts of Orange County, California
FROM: Donald F. McIntyre, General Manager
Originator: Jean Tappan, Executive Assistant
SUBJECT: April Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the tentative agenda items scheduled for review by the Working
Committees in April.
SUMMARY
Staff routinely prepares a list of items for presentation to the Working Committees and
the Boards at their next monthly meetings. This allows the Steering Committee the
opportunity to review these items early enough to make reassignments in the review or
approval process.
The following items are scheduled to be considered by the Committees in April:
OMTS Committee: 1. Consider Lease with Armstrong Petroleum Corporation for Mineral
Rights at Plant 2
2. Approve Ocean Monitoring Program Contract
3. Approve Ocean Monitoring Program Support Vessel Contract
4. Consider Outsourcing Painting Services
5. Presentation of Biosolids Quarterly Report
6. Overview of Office and Plant Computerization
PDC Committee: 1. Ratify Change Order No. 12, Secondary Treatment Improvements at
Plant No. 1, Job No. P1-36-2
2. Approve Plans and Specs, Addendum No. 4 to PSA, and Revised
Budget, Chemical Facilities, Job No. P1-46-2
3. Approve Cancellation of 66kV Substation at Plant No. 1, Job No.
P1-52
4. Ratify Change Order No. 6 and Approve Revised Budget, Ocean
Outfall Reliability, Jobs Nos. J-34-1 and P2-35-5
5. Receive and File Bids, and Award Construction Contract,
Miscellaneous Lighting Projects, Job No. J-58
6. Ratify Change Order Nos. 3 and 4, and Approve Closeout Agreement,
Magnolia Relief Sewer, Contract No. 3-35-Rl
7. Ratify Change Order No. 1 to Miller-Holder Trunk Sewer, Contract
No. 3-38-3
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FAHR Committee: 1. consider Strategic Plan/Financial Plarrand Revised Rate
Structure - Part 2
2. Report on Connection Fees and Annexation Fees
3. Update on Preparation of 1998-99 Budget
4. Consider Delegation of Authority and Purchasing Resolution
5. Report on Audit Findings for 23 Cities Sewer Connection Fees
6. Consider 1998-99 Capital Improvement Plan
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGET IMPACT
® Not applicable (information item)
ADDITIONAL INFORMATION
N/A
ALTERNATIVES
N/A
CEQA FINDINGS
Not a project.
ATTACHMENTS
N/A
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