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Home My WebLink About1998-02 . -10 r In the OGice of the Secretary r. v County Sanitation Districts) County Sanitation Districts No(s) 4 d.3 S!< 9 (/ 13y-/// of Orange County, California MAR 251998 P. O. Box 8127 . 10844 Ellis Avenue Fountain Valley,CA 92728-8127 By L). Telephone: (714)962-2411 DRAFT MINUTES OF THE JOINT STEERING/AD HOC COMMITTEE MEN Wednesday, February 25, 1998 at 5:30 p.m. A meeting of the Steering Committee and the Ad Hoc Committee re Strategic Plan of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, February 25, 1998, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: STEERING COMMITTEE OTHERS PRESENT: PRESENT: Thomas L. Woodruff,General Counsel Jahn J. Collins,Joint Chairman Norm Eckenrode,Chair, District 2 Peer A. Swan,Vice Joint Chairman Thomas M. Dawes,Consultant George Brown,Chair, FAHR Kel&BurnLucht,Consultant Burnie Dunlap,Chair, PDC Pat McGuigan, Chair,OMTS STAFF PRESENT: Bill Steiner,Director/Supervisor Donald F.McIntyre,General Manager Blake P.Anderson,Assistant General Manager AD HOC COMMITTEE PRESENT: Jean Tappan, Committee Secretary John J.Collins,Joint Ed Hodges, Director of General Services Peer A Swan,Vice Joint Chairman Administration George Brown,Chair, FAHR Michelle Tuchman, Director of Communications Jan Debay,Chair,District 5 David Ludwin, Director of Engineering Shirley Dettloff,Chair, District 11 Jim Herberg,Planning Supervisor Pat McGuigan, Chair,OMTS Nancy Wheatley, Director of Technical Services Bill Steiner,Director/Supervisor ABSENT: None APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. Minutes of the Joint Steenrtg/Ad Hoc Committees Meeting Page 2 - d February 25, 1998 RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the January 28, 1998 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. REPORT OF THE STEERING COMMITTEE CHAIRMAN Joint Chairman Collins stated that on July 1 we will be entering new era, and at that time he would like to propose a resolution approving ten meetings per month, an increase over the six per month now in force. This would be the same as the Orange County Water District. Because of the number of items that will have to be addressed at the first meeting of the Consolidated Districts, The rescheduling of the OMTS meetings was discussed. Director McGuigan, Chair of OMTS, indicated that the agenda could be kept at a minimum for that meeting, or it could start earlier. No decision was reached. The March 14 Directors Workshop has been cancelled. All other workshops have also been cancelled because of changes in CDM's scope of work. This will be announced at the Board meeting. Chairman Collins indicated that the meeting notice in the agenda for the February meeting does not reflect the meeting schedule changes in July. This will be brought to the attention of the Board Secretary. It will also be announced at tonight's meeting. REPORT OF THE GENERAL MANAGER Don McIntyre stated that a presentation on the latest rein storms would be made at tonight's Board meeting. He also announced that the hearing on the EPA waiver will be held at the City Hall in Newport Beach on March 6. Garden Grove has submitted a letter for consideration. Copies were also sent to each Director at their respective city halls. They are asking for increased citizen involvement, and the impact of increased rates on businesses. The letter will be considered by the Ad Hoc Committee re Strategic Plan before going to the Joint Boards. Chairman Collins indicated that he will invite Bruce Broadwater, Mayor of Garden Grove, to the Ad Hoc Committee meeting. Tentatively scheduled for March 19, 1998 at 5:30 p.m. Staff has suggested that, in an effort to reduce the number of meetings involving the Directors, rather than having workshops on Saturdays, there could be one-hour-or-more study sessions before the regular Board meeting. After some discussion, it was decided to continue with the Saturday workshops. The Chairman then suggested that a poll of the Directors be taken at tonight's meeting to get an idea on revising the start time to 6:30, 7 or remain at 7:30 p.m. Michelle Tuchman will prepare the survey and include it in the Directors' meeting folders. The General Manager also requested that an additional discussion item on the federal Clean Water Initiative be included on the agenda. This was approved. \b Minutes of the Joint Steenng/Ad Hoc Committees Meeting v y Page 3 February 25, 1998 REPORT OF GENERAL COUNSEL There is an OCIP meeting scheduled on March 3 to discuss the bankruptcy. An agreement has been reached with the North County Community College District. Mr. Woodruff also mentioned that at the beginning of the bankruptcy a firm was hired to assist the pool participants, but their services were never required. They have now been requested to represent Peak Marwick and are asking if the Districts has any potential conflict with this. The Steering Committee members did not express any concems. There has been a request by FNMA and the county for production of documents. The request was very broad, and counsel has managed to reduce the number of documents that must be provided. It will take a lot of staff time to compile these documents. The Montrose case was discussed. Unfortunately, the Districts is one of two agencies (along with the City of Los Angeles) that have been required to produce records, upwards of 50,000 documents. In an effort to keep costs down, the judge ruled that the Districts would receive 15 cents per page, and that we can petition the court for cost recovery. Mr. Woodruff also updated the Committee on the PennWilson case. A law suit has been filed and service was effected. It was also Teamed that 'the Districts' compressor has been removed from the manufacturer's facilities. Meetings are ongoing with OCERS attorneys on the deferred comp issue. This will be continued to March. DISCUSSION ITEMS Steering Committee Items Discussion Items: 1. Proposed 800 megahertz lease with the County of Orange. The status of the County of Orange 800 megahertz facility at Plant 2 was discussed. Ed Hodges indicated that he had reached agreement with a representative of the County, only to be told by others in the County GSA office that the representative was a consultant and did not have authority to negotiate for them, and that he no longer worked for the County. Any terms must be approved the Governance Committee, The County made a counter offer which Mr. Hodges is unwilling to accept. As a result, he will be requesting that the item be pulled from the Joint Board agenda, and added to the OMITS Committee agenda for March. Mr. McIntyre indicated that the County has leases for other sites for these facilities, and they range was from no cost to $4200. The terms were discussed further, and Mr. Hodges received direction for future negotiations. 2. Review Agenda Items scheduled to be presented to Committees in March (Information item only) Minutes of the Joint Steering/Ad Hoc Committees Meeting v �� Page 4 a February 25, 1998 REPORT OF THE AD HOC COMMITTEE RE STRATEGIC PLAN CHAIRMAN Chairman Brown did not have make a report. REPORT OF THE DIRECTOR OF ENGINEERING Blake Anderson and Nancy Wheatley discussed key points of the federal Clean Water Action Plan that has been proposed by President Clinton. It is a major contrast to the original Clean Water Act in that it stresses cooperative projects and less command and control. It advocates what this agency has been working towards, on the the regional and national levels. A ten-page overview of the plan has been inserted in the Directors folders for tonight's Board meeting. Mr. McIntyre indicated that staff will be reporting to the Steering Committee on other issues included in the Plan and how they may impact this agency. Ad Hoc Committee re Strategic Plan Discussion Items: 3. Update Joint CSDOC/GWR System, Phase II Public Information Program and Schedule Michelle Tuchman updated the members of the committees on the business, government and community outreach programs, including the meetings that have been held and those that are scheduled. Phase II will continue to work on gaining public support and will involve more staff support. Phase III will address the construction phase of the GWR System program. Six key audiences have been addressed. An outline of proposed activities in the outreach plan has been prepared. The consultants are now in a support role, rather than the lead. 4. Discussion on Strategic Plan Cooperative Project Proposals Mr. Dawes discussed the cooperative projects that are proposed for water reclamation, conservation and I&I programs. The Strategic Plan is addressing issues that have never been considered, as well as trying to find ways to make improvements. However, without the cooperative projects, some of the problems cannot be solved. The Committee members discussed the cooperative projects, including defining a cost- sharing formula, and flexibility. Action Item: Staff to identify where the problems are the worst, do a pilot project to figure out a base cost and then develop an overall list of projects with associated cost breakdowns. The current I&I program has 60 meters placed throughout the Districts, and specifically in areas that have problems. Forty of the meters are for infiltration and the other 20 are for inflow. This is not part of the Strategic Plan but will be used to refine the Strategic Plan recommendations. Director Dettloff said that the cities are looking for cooperative projects, and that they would benefit both agencies. They would also make the cities aware of the broader issues. She stated that the City of Huntington Beach is extremely interested in this program. Blake Anderson indicated that all of the cities need to recognize the problems associated with aging sewer systems, and the majority of the sewers are aging. V .r Minutes of the Joint Steeringi�..rriAd Hoc Committees Meeting y Page 5 February 25, 1998 Director Dunlap indicated that a clear vision of the service area system needs to be prepared and then provide incentives to make corrections. Staff should also explore a cooperative system building for the future. Director McGuigan stated that the cities will either be paying now or later. Director Brown indicated that it may be better to go through the Districts. Nancy Wheatley stated that from her experience on the East Coast, cities are more likely to accept these projects if shared funding is available. Ed Hodges indicated that staff has interviewed all the cities in the service area and found that there are no standards for maintenance. He explained some of the things that are now being done, including considering maintenance contracts with the cities. CLOSED SESSION The General Managers performance evaluation, scheduled to be considered during the closed session, was deferred. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING At the April OMTS Committee meeting, Ed Hodges will prepare status report on capacity in the major trunk lines to help determine the storage capacity of the system. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for March 25, 1998 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7:08 p.m. Su mitted by: J a -Tappan, Stee ng ommittee Secretary CaapeMal51EEPMG CAMMRIEF98kEBb$I598 MinNc..Gr STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, February 25, 1998, was duly posted for public inspection in the main lobby of the Districts' offices on Thursday, February 19, 1998 IN WITNESS WHEREOF, I have hereunto set my hand this 25th day of February, 1998. Penny Kyle, to f each of the Boards of Directors of my nitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 o range County, California Posted: February 19 , 1998, p.m. By: Signature vrydmgm4Ucanm�ponlinB.im COUNTY EMNITATION DISTRICTS OF DRARIGE COUNTY, CALIFORNIA BOARD SECRETARY (2) (714)9622411 February 19, 1998 mailing add.: P0.Bo.9127 Fountain Valle,CA 9272BZ127 NOTICE OF JOINT MEETING aveat add.: 10844 Ella Avenue Fpadain Valle,C4 STEERING COMMITTEE 92708-7018 AND AD HOC COMMITTEE RE STRATEGIC PLAN Member Ag°°m°8 COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 ciB°° OF ORANGE COUNTY, CALIFORNIA Anaheim Brea Board Perk cypress Fountain valley WEDNESDAY, FEBRUARY 25, 1998 - 5:30 P.M. Fullerton Hunrngwn Beech vine Le Habra La Pma DISTRICTS' ADMINISTRATIVE OFFICES al Loa AlamRoe 10844 ELLIS AVENUE F/BwPart Kee ,edge FOUNTAIN VALLEY, CALIFORNIA 92708 Redondo Bad. a Ana Seal Beach Suntan "Park vila Para A joint meetingof the Steering Committee and the Ad Hoc Committee re yards Linea I g Strategic Plan of the Joint Boards of Directors of County Sanitation Districts County o1 orange Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, will be held Sanitary Oietricte at the above location, date and time. Caste Mesa Garden Grove Midway Gq warar oiatricu Irvine Ranch A Public Menewater and Ennronmental Management Agency Camm,aee to Protecrng Me Edwlonment Since 1954 ROLL CALL Meeting Date: February 25, 1998 Meeting Time: 5:30 p.m. Meeting Adjourned: Steering Committee Members John J. Collins, Joint Chairman................................ Peer A. Swan, Vice Joint Chairman.......................... George Brown, Chair, FAHR.................................... Burnie Dunlap, Chair, PDC....................................... _ Pat McGuigan, Chair, OMTS.................................... Bill Steiner, Supervisor............................................. Ad Hoc Committee Members John J. Collins, Joint Chairman................................ Peer A. Swan, Vice Joint Chairman.......................... George Brown, Chair................................................ - Jan Debay, Chair, District 5...................................... Shirley Dettloff, Chair, District 11.............................. Pat McGuigan, Chair, OMTS.................................... Bill Steiner, Supervisor............................................. Others Norm Eckenrode, Chair, District 2; Member of GWR Joint Coordination Committee.................... Thomas L. Woodruff, General Counsel .................... Thomas M. Dawes, Consultant................................. Kelli Bum-Lucht, Consultant..................................... Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson, Asst. General Manager.............. Ed Hodges, Director of General Admin. Services .... Michelle Tuchman, Director of Communications......._ David Ludwin, Director of Engineering...................... Jim Herberg, Planning Supervisor............................ Jean Tappan, Secretary........................................... c: Board Secretary Debbie Lacuna February 19, 1998 AGENDA JOINT MEETING OF THE STEERING COMMITTEE AND AD HOC COMMITTEE RE STRATEGIC PLANNING COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, FEBRUARY 25, 1998 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Committees for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Committees on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committees except as authorized by Section 54954.2(b). -2- February 25, 1998 Agenda \ APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the January 28, 1998 Steering Committee meeting. REPORT OF STEERING COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS Steering Committee Items: 1. Proposed 800 megahertz lease with the County of Orange 2. Review Agenda Items scheduled to be presented to Committees in March (Information item only) REPORT OF THE AD HOC COMMITTEE RE STRATEGIC PLAN CHAIR REPORT OF THE DIRECTOR OF ENGINEERING Ad Hoc Committee re Strategic Plan Items: 3. Update Joint CSDOC/GWR System, Phase II Public Information Program and Schedule • Business Outreach • Government Outreach • Community Outreach 4. Discussion on Strategic Plan Cooperative Project Proposals • Water Reclamation • Water Conservation - Retrofits - Model Water Rate Schedule CSDOC Incentives Proposed Rate Changes • I&I Program - Background - Incentive Program - Manhole Frame and Cover Standard - Maintenance Program - Enforcement of I&I Reduction on Private Laterals - Implementation -3- February 25, 1998 Agenda CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the Califomia Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. 1. Convene in closed session, pursuant to Section 54957, for mid-year evaluation of the General Manager 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, March 25, 1998. it H:\W We DTAMOENDAvrTEERING Q0MMnTEEWREebffi40 AGENDA.WC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: John Collins (714)965-4400(City Hall) Secretary: Jean Tappan (714)593-7101 (714)982-0356(Fax) !'! County Sanitation Districts i of Orange County,California P. O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714)952-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, January 28, 1998 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, January 28, 1998, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PRESENT: OTHERS PRESENT: John J. Collins,Joint Chair Thomas L.Woodruff, General Counsel Peer A.Swan,Vice Joint Chair Ryal Wheeler George Brown, Chair,FAHR Burnie Dunlap, Chair,PDC STAFF PRESENT: Pat McGuigan,Chair, OMITS Donald F.McIntyre, General Manager Blake P.Anderson,Assistant General Manager Greg Mathews, Principal Administrative Analyst ABSENT: Ed Hodges, Director of General Services Admin. Bill Steiner, Director/Supervisor Jean Tappan,Committee Secretary APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the December 17, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. Minutes of the Steering C mittee Page 2 January 28, 1998 REPORT OF THE COMMITTEE CHAIR Joint Chairman Collins discussed the City of Garden Grove's membership on the Board of Directors. They continue to send two people. The mayor is the District Board representative unless the mayor appoints another. Only one member will be assigned to a committee from each city. The mayor of Garden Grove will be contacted to discuss who will serve on one of the working committees. Chairman Collins then announced the committee assignments for new Directors: Planning. Desicn and Construction (PDC) Committee: Mary Ann Jones replaces Tom Carroll Finance Administration and Human Resources (FAHR) Committee: John Gullixson replaces Mark Schwing Operations, Maintenance and Technical Services (OMTS) Committee: Don Bankhead replaces Chris Norby At this time, no replacement will be named for Hank Wedaa There are no changes in committee chairmen. Chairman Collins asked when resolutions of appreciation for departing Board members would be presented. He will notify these past directors by letter when the Board considers these resolutions. REPORT OF THE GENERAL MANAGER General Manager McIntyre reviewed the cost per million gallons (mg) for the past six years. The budgeted cost for this year is $490. He reported that for the first six months of this fiscal year the cost per mg is $477.43. REPORT OF GENERAL COUNSEL General Counsel did not make a report. DISCUSSION ITEMS (Nos. 1-7) 1. Recommend to the Joint Boards of Directors that the Joint Chairman be authorized to send letter to IRWD reaffirming the Districts' commitment to honor existing agreements between agencies after consolidations of the nine County Sanitation Districts into one County Sanitation District. General Counsel indicated that IRWD has not commented on the draft letter. After a brief discussion, it was unanimously agreed to forward the recommendation to the Joint Boards for consideration. 2. Concur with FAHR Committee recommendation to approve the Early Retirement Incentive Program through March 30, 1998. Minutes of the Steering Committee U Page 3 January 28, 1998 This action was approved by the FAHR Committee at their Special Meeting on February 21, through it was not unanimous. Mr. McIntyre commented that this program is a major cost reduction opportunity. While two or three of the vacated positions have been filled, most have not. The members of the Steering Committee concurred with the FAHR Committee recommendation. 3. Mr. McIntyre described the 1998-99 Budget Process. The budget calendar was discussed. Several steps require Board involvement. A special 112-day session for all Directors is scheduled for Saturday, May 9, to receive an overview of the proposed budget and ask questions. The parameters will be discussed with the working committees during February and March. There will be some discussion on debt issuance because of changes in the Strategic Plan. In April, the CORP budget will be discussed with the committees. While the budget may not be 100% complete, all of the items will be presented for review and comment. The final budget will be adopted at the June 24 Regular Boards of Directors Meeting meeting. Chairman Collins said that Midway City Sanitary District has sent a letter indicating that they were not supporting short-term loans, and would be voting against this issue at tonight's meeting. Director McGuigan asked if rate equalization was addressed in the budget. Chairman Collins said that until consolidation was accomplished, rate equalization would not be considered. 4. The Critical Goal Development Process for 1998-99 was discussed. Mr. McIntyre stated that this was the third year that staff prepared critical goals, and several changes are being proposed for the coming year. This year, division managers will be involved in the process as well as the department heads. For the first time, some goals may be planned for several years. Action item: Staff will report back to the Steering Committee on how the new goals may affect the budget parameters. 5. Greg Mathews presented an update on DART's Phase 3 deliverable, a comprehensive report on the re-engineering process. Many issues are being researched and analyzed. The DART members are now sharing with management some of the results of their research, issues, concepts and philosophies. The goal is to present the report to the Directors in April. 6. Update on Penn/Wilson Compressor Delivery Problem. Ed Hodges explained the background and where we are in the process. General Counsel also described the actions they have taken on behalf of the Districts to date. During Closed Session at tonight's Board meeting, the Directors will be asked to make a recommendation on how to proceed. Director Swan indicated that in the future letters of credit should not be allowed to expire, regardless of circumstances. 7. The list of agenda items scheduled for review by the working committees was not discussed. Minutes of the Steering Committee Page 4 January 28, 1998 CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY With the implementation of consolidation on July 1, 1998, there will be many decisions necessary on routine items and rules of order, including installing a new Board of Directors. Chairman Collins suggested that a special Board meeting be held Wednesday, July 1, 1998, to consider these issue, including the election of the Joint Chairman and Vice Joint Chairman. Normally, nominations are held in June with elections at the July meeting. Nominations ran be made in June but not closed. Election of District Chairs is usually held in May, and after discussion it was decided that the Joint Chairman would make a recommendation in May to waive the Districts Chairs elections and extend the current terms through June 30, 1998. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS There are several conflicts with scheduled meetings. As a result, the following changes will be made: • The April 9, 1998 Ad Hoc Committee meeting will be rescheduled. • There will be a Special Board meeting on July 1, 1998. • The July 22, 1998 Regular Board meeting will be changed to July 29. The next Steering Committee meeting is scheduled for February 25, 1998 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7:01 p.m. Submitted by: Jean Tappan, Steering Committee Secretary M W.pdhladendc�ERING WMMRIE WAM0I] MIRW dm STEERING COMMIrfEE Meeting Dae I To B&. �ssigB AGENDA REPORT IemNumoe [em Number County Sanitation Districts of Orange County, California FROM: Donald F. McIntyre, General Manager Originator: Jean Tappan, Executive Assistant SUBJECT: March Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in March. SUMMARY Staff routinely prepares a list of items for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approvalprocess. The following items are scheduled to be considered by the Committees in March: OMTS Committee: 1. Village Nurseries Land Lease 2. Ocean Monitoring Program Support Vessel Contract 3. Outsourcing of Painting Services 4. Study of 08M Support Division 5. FY98199 Budget Assumptions 6. Office and Plant Computerization Overview 7. Parametric Monitoring for Central Generation 8. Ocean Monitoring Program -Additional Studies Demonstration of the Laboratory Information Management System (LIMS) PDC Committee: 1. Ratify Change Order No. 5 to P1-41 et al, Rehabilitation and Improvements of Primary Clarifiers 3, 4, and 5 at Plant No. 1 2. Approve Addendum No. 7 to PSA for J-31, Control and Monitoring System Upgrade 3. Approve Closeout Agreement for J-33-2, Main Sewage Pump (MSP) No. 3 at Headworks No. 2 at Plant No. 1 XY.ry.GMMpntl�S1EERING CpAMniEEVN�E@QII`AOma,v1 W RlxW ,twos Pagel FAHR Committee: 1. Approve Financial Strategy for OCR/GWrCProject 2. Approve Strategic Plan/Financial Plan and Revised Rate Structure, Part 1 3. Receive and file Reserves Study and approve recommendations 4. DART— Update on Cross-Training Program for Three Pilot Projects 5. Receive Worker's Comp Report —2nd Quarter 6. Status Report on Implementation of Broad banding PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ® Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES N/A CEQA FINDINGS Not a project. ATTACHMENTS N/A jt N V.y.CM�rWISfEEFIHG COMMiT1EElBBrFEBUIISBBrrur. e.Jel n....a ,Awe Page 2