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Sanof the Di ire
County Sankati Di it
rvols) ���y ��,�/// t/y County Sanitation Districts
FES 261998 of orange County,California
YP. O.Box 8127 • 10844 Ellis
Avenue
By, Fountain Valley,CA 92728-8127
Telephone: (714)962-2411
DRAFT
MINUTES OF THE STEERING COMMITTEE
Wednesday, January 28, 1998 at 5:30 p.m.
A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11. 13
and 14 of Orange County, California was held on Wednesday, January 28, 1998, at the Districts'
Administrative Office.
ROLL CALL
The roll was called and a quorum declared present, as follows:
PRESENT: OTHERS PRESENT:
John J.Collins,Joint Chair Thomas L.Woodruff,General Counsel
Peer A. Swan,Vice Joint Chair Ryal Wheeler
George Brown, Chair,FAHR
Burnie Dunlap,Chair,PDC STAFF PRESENT:
Pat McGuigan,Chair, OMITS Donald F.McIntyre,General Manager
Blake P.Anderson,Assistant General Manager
Greg Mathews,Principal Administrative Analyst
ABSENT: Ed Hodges, Director of General Services Admin.
Bill Steiner,Director/Supervisor Jean Tappan,Committee Secretary
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
PUBLIC COMMENTS
There were no comments by any member of the public.
RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETING
MOTION: Receive, file and approve draft minutes of the December 17, 1997 Steering Committee
meeting. MOTION UNANIMOUSLY CARRIED.
Minutes of the Steering Cr mittee
Page 2
January 28, 1998
REPORT OF THE COMMITTEE CHAIR
Joint Chairman Collins discussed the City of Garden Grove's membership on the Board of
Directors. They continue to send two people. The mayor is the District Board representative
unless the mayor appoints another. Only one member will be assigned to a committee from
each city. The mayor of Garden Grove will be contacted to discuss who will serve on one of the
working committees.
Chairman Collins then announced the committee assignments for new Directors:
Planning. Desion and Construction (PDC) Committee:
Mary Ann Jones replaces Tom Carroll
Finance. Administration and Human Resources (FAHR)Committee:
John Gullixson replaces Mark Schwing
Operations. Maintenance and Technical Services (OMTS) Committee:
Don Bankhead replaces Chris Norby
At this time, no replacement will be named for Hank Wedaa
There are no changes in committee chairmen.
Chairman Collins asked when resolutions of appreciation for departing Board members would be
presented. He will notify these past directors by letter when the Board considers these
resolutions.
REPORT OF THE GENERAL MANAGER
General Manager McIntyre reviewed the cost per million gallons (mg) for the past six years. The
budgeted cost for this year is $490. He reported that for the first six months of this fiscal year the
cost per mg is$477.43.
REPORT OF GENERAL COUNSEL
General Counsel did not make a report.
DISCUSSION ITEMS (Nos. 1-7)
1. Recommend to the Joint Boards of Directors that the Joint Chairman be authorized to send
letter to IRWD reaffirning the Districts' commitment to honor existing agreements between
agencies after consolidations of the nine County Sanitation Districts into one County
Sanitation District. General Counsel indicated that IRWD has not commented on the draft
letter.
After a brief discussion, it was unanimously agreed to forward the recommendation to the
Joint Boards for consideration.
2. Concur with FAHR Committee recommendation to approve the Early Retirement Incentive
Program through March 30, 1998.
L Minutes of the Steering Committee
Page 3
January 28, 1998
This action was approved by the FAHR Committee at their Special Meeting on February 21,
through it was not unanimous. Mr. McIntyre commented that this program is a major cost
reduction opportunity. While two or three of the vacated positions have been filled, most
have not.
The members of the Steering Committee concurred with the FAHR Committee
recommendation.
3. Mr. McIntyre described the 1998-99 Budget Process. The budget calendar was discussed.
Several steps require Board involvement. A special 1/2-day session for all Directors is
scheduled for Saturday, May 9, to receive an overview of the proposed budget and ask
questions.
The parameters will be discussed with the working committees during February and March.
There will be some discussion on debt issuance because of changes in the Strategic Plan.
In April, the CORP budget will be discussed with the committees. While the budget may not
be 100% complete, all of the items will be presented for review and comment.
The final budget will be adopted at the June 24 Regular Boards of Directors Meeting meeting.
Chairman Collins said that Midway City Sanitary District has sent a letter indicating that they
were not supporting short-tenn loans, and would be voting against this issue at tonight's
meeting.
Director McGuigan asked if rate equalization was addressed in the budget. Chairman Collins
said that until consolidation was accomplished, rate equalization would not be considered.
4. The Critical Goal Development Process for 1998-99 was discussed. Mr. McIntyre stated that
this was the third year that staff prepared critical goals, and several changes are being
proposed for the coming year. This year, division managers will be involved in the process
as well as the department heads. For the first time, some goals maybe planned for several
years.
Action item: Staff will report back to the Steering Committee on how the new goals may
affect the budget parameters.
5. Greg Mathews presented an update on DART's Phase 3 deliverable, a comprehensive report
on the re-engineering process. Many issues are being researched and analyzed. The DART
members are now sharing with management some of the results of their research, issues,
concepts and philosophies. The goal is to present the report to the Directors in April.
6. Update on Penn/Wilson Compressor Delivery Problem. Ed Hodges explained the
background and where we are in the process. General Counsel also described the actions
they have taken on behalf of the Districts to date. During Closed Session at tonight's Board
meeting, the Directors will be asked to make a recommendation on how to proceed. Director
Swan indicated that in the future letters of credit should not be allowed to expire, regardless
of circumstances.
7. The list of agenda items scheduled for review by the working committees was not discussed.
Minutes of the Steering C mo mittee
Page 4
January 28, 1998
CLOSED SESSION
There was no closed session.
OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
With the implementation of consolidation on July 1, 1998, there will be many decisions necessary on
routine items and rules of order, including installing a new Board of Directors. Chairman Collins
suggested that a special Board meeting be held Wednesday, July 1, 1998, to consider these issue,
including the election of the Joint Chairman and Vice Joint Chairman. Normally, nominations are held
in June with elections at the July meeting. Nominations con be made in June but not closed.
Election of District Chairs is usually held in May, and after discussion it was decided that the Joint
Chairman would make a recommendation in May to waive the Districts Chairs elections and extend
the current terms through June 30, 1998.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
There were none.
CONSIDERATION OF UPCOMING MEETINGS
There are several conflicts with scheduled meetings. As a result, the following changes will be
made:
• The April 9, 1998 Ad Hoc Committee meeting will be rescheduled.
• There will be a Special Board meeting on July 1, 1998.
• The July 22, 1998 Regular Board meeting will be changed to July 29.
The next Steering Committee meeting is scheduled for February 25, 1998 at 5:30 p.m.
ADJOURNMENT
The Chair declared the meeting adjourned at 7:01 p.m.
Ft�miffecl by:
Tappan, Steer tg mmittee Secretary
.EC�agngalSIEERIMG CAMMRIEEW 0�I/MOI]FBB minuGa.hi
kftr
STATE OF CALIFORNIA )
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954,2, 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, January 28, 1998, was
duly posted for public inspection in the main lobby of the Districts' offices on Thursday, January 22,
1998
IN WITNESS WHEREOF, I have hereunto set my hand this 28th day of January, 1998.
Penny Kyle, la of each of the Boards of
Directors of my nitation Districts Nos. 1, 2, 3, 5,
6, 7, 11, 13 & 14 o range County, California
Posted: January 22 , 1998, 5:15 p.m.
By:
Signature
wpda gml UV Ommtpostln,fm
tCOUNTY SmVITATION DISTRICTS OF ORATejE COUNTY, CALIFORNIA
phone:
(71419622411 January 22, 1998
mailing eddrass:
BO.Bo.0127
Fountain Valle,CA
927280127
.treat addrea.: NOTICE OF MEETING
1 W44 Ellis Avenue
Fcu cun Valley.CA
92709-7016 STEERING COMMITTEE
COUNTY SANITATION DISTRICTS
Member NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14
Agendea
OF ORANGE COUNTY, CALIFORNIA
Giles
Anaheim Brea WEDNESDAY, JANUARY 28, 1998 - 5:30 P.M.
Buena Perk
Cypress
Fountain Valley
Fullerton Huntington Beech DISTRICTS' ADMINISTRATIVE OFFICES
Irvine 10844 ELLIS AVENUE
Le Habra Le Palms FOUNTAIN VALLEY, CALIFORNIA 92708
Los Alamitos
Newport Beech
Orange
Placentae
Santa Ans
seal Beech A regular meeting of the Steering Committee of the Joint Boards of Directors
�Ta an of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange
Villa Perk Yorba Linde County, California, will be held at the above location, date and time.
County of Orange
Sanitary Districts
Costa Mee$
Garden Grove
Midway Gry
Water Districts
Irvine Reach
A Public Wostewater and Environmental Management Agency Committed to Protecting the Environment Since 1954
STEERING COMMITTEE
Roll Call:
Meeting Dale: January 28. 1998 Meeting Time: 5,30 P.M.
Meeting Adjourned:
Committee Members
John J. Collins, Joint Chair....................................... _
Peer A. Swan, Vice Joint Chair................................
George Brown, Chair, FAHR....................................
Burnie Dunlap, Chair, PDC.......................................
Pat McGuigan, Chair, OMTS............ .......................
Bill Steiner, Supervisor............................................. _
Others
Thomas L. Woodruff, General Counsel ....................
Staff Present
Donald F. McIntyre, General Manager......................
Blake P. Anderson, Asst. General Manager..............
Michelle Tuchman, Director of Communications......._
Ed Hodges, Director of General Administrative
Services..............................................................
Greg Mathews, Principal Administrative Ana........
_
Jean Tappan, Secretary...........................................
c: Board Secretary
Debbie Lecuna
January 22, 1998
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
COUNTY SANITATION DISTRICTS
NOS. 1, 2, 3. 5, 6, 7, 11, 13 AND 14
OF ORANGE COUNTY, CALIFORNIA
WEDNESDAY, JANUARY 28, 1998 AT 5:30 P.M.
ADMINISTRATIVE OFFICES
10844 Ellis Avenue
Fountain Valley, California
ROLL CALL
APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
AGENDA
In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72
hours prior to the meeting date and time above. All written materials relating to each agenda
item are available for public inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as
an emergency item or that there is a need to take immediate action which need came to the
attention of the Districts subsequent to the posting of the agenda, or as set forth on a
supplemental agenda posted not less than 72 hours prior to the meeting date.
PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to five
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
-2- January 28, 1998 Agenda
APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the December 17, 1997 Steering Committee meeting.
REPORT OF COMMITTEE CHAIR
REPORT OF GENERAL MANAGER
REPORT OF GENERAL COUNSEL
DISCUSSION ITEMS (Items 1-7)
1. Recommend to the Joint Boards of Directors that the Joint Chairman be authorized to send
letter to IRWD reaffirming the Districts commitment to honor existing agreements between
agencies after consolidation of the nine County Sanitation Districts into one County Sanitation
District. (Don McIntyre)
2. Concur with FAHR Committee recommendation to approve the Early Retirement Incentive
Program through February 10, 1998. (Don McIntyre)
3. Review 1998-99 Budget Process (copy of Budget Calendar attached) (Don McIntyre)
4. Critical Goal Development Process for 1998-99 Goals (Don McIntyre)
(Copy of 1997-98 Critical Goals attached)
5. DARTs Phase 3 Report— Update (Greg Mathews)
6. Update on Penn Wilson Compressor Delivery Problem (Ed Hodges)
7. Review Agenda Items Scheduled to Be Presented to Committees in February (Information
item only)
CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of the
Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential
litigation; (c) employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
-3- January 28, 1998 Agenda
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all
required disclosures of information.
1. Convene in closed session, if necessary
2. Reconvene in regular session
3. Consideration of action, if any, on matters considered in closed session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, February 25,
1998.
it
HA"DTANGENDM9IEERING GGMMTEELLNrIAM➢IMG AGENDA NOIIGEAND ROU CALL SHEET DOC
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair. John Collins (714)9654400(City Hall)
Secretary: Jean Tappan (714)593-7101
(714)962-0356(Fa)
N'
County Sanitation Districts
r of Orange County,California
P.O.Box 8127 a 10844 Ellis Avenue
Fountain Valley,CA 92728-8127
Telephone: (714) 962-2411
DRAFT
MINUTES OF THE STEERING COMMITTEE
Wednesday, December 17, 1997 at 5:30 p.m.
A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11. 13
and 14 of Orange County, California was held on Wednesday, December 17, 1997, at the Districts'
Administrative Office.
ROLL CALL
The roll was called and a quorum declared present, as follows:
OTHERS PRESENT:
PRESENT: Thomas L.Woodruff,General Counsel
John J.Collins,Joint Chair Ryal Wheeler
Peer A. Swan,Vice Joint Chair
George Brown,Chair,FAHR STAFF PRESENT:
Pat McGuigan,Chair,OMITS Donald F.McIntyre,General Manager
Bill Steiner, Director/Supervisor Blake P.Anderson,Assistant General Manager
Jean Tappan,Committee Secretary
Nancy Wheatley,Director of Technical Services
ABSENT:
Burnie Dunlap, Chair, PDC
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
PUBLIC COMMENTS
There were no comments by any member of the public.
RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
MOTION: Receive, file and approve draft minutes of the November 22, 1997 Steering Committee
meeting. MOTION UNANIMOUSLY CARRIED.
Minutes of the Steering C mittee :J
Page 2 !.
December 17, 1997
REPORT OF THE COMMITTEE CHAIR
The Committee Chair did not make a report.
REPORT OF THE GENERAL MANAGER
The General Manager received a copy of a letter to LAFCO from IRWD requesting that the hearing on
consolidation of the Districts be delayed 60 days so that they have additional time to consider impacts
on existing agreements after consolidation. Discussions are continuing between IRWD and the
Districts, and a meeting has been scheduled for January 5, 1998 to review IRWD's concerns. It
appears that a written understanding should be able to be resolved without holding up the LAFCO
process.
At the Board meeting, a report will be presented on the impacts of the December 6 storm. Blake
Anderson described some of the activities and findings that will be discussed.
Nancy Wheatley reported that the draft NPDES permit has finally been received. The changes
were briefly discussed. They will be discussed in detail at the December 18 Strategic Plan Ad
Hoc Committee. Public workshops are scheduled for January 22 and 23. The hearing is
scheduled for Friday, March 6. The permit will be effective 33 days after that date and will be in
force for five years.
Linda Eisman, Training Manager, has resigned to take a position in Savannah, Georgia. The
position will be filled from within the organization.
REPORT OF GENERAL COUNSEL
General Counsel requested that an Rem be added to the closed session on two matters of litigation.
The Committee agreed to the addition.
DISCUSSION ITEMS (Nos. 1-5)
1. Renaming the Consolidated Districts. Michelle Tuchman reported that there were 38
suggestions received and the list was narrowed to seven. General Counsel indicated that the
name of the Districts can be changed at any time during the consolidation process. The
consensus of the Steering Committee was to change the name to"Orange County Sanitation
District"
Action Item: Prepare an Agenda Report for the January Board agenda recommending
changing the name of the agency to"Orange County Sanitation District (OCSD)"
2. Nancy Wheatley's WEF Trip to Singapore, March 1998. It was moved, seconded and passed
to recommend that the Joint Boards approve out-of-country travel by Nancy J. Wheatley, and
approve payment of registration fee in the amount of$575 for Nancy J. Wheatley to attend
the Water Environment Federation's Technical Conference in Singapore, Asia.
Minutes of the Steering C*rnittee
Page 3
December 17, 1997
3. Consider recommending the appointment of the General Manager to serve as an alternate
director on the Joint CSDOC/OCWD Cooperative Committee for the Groundwater
Replenishment System (GRS), formerly the OCR Project, for purposes of having quorums at
meetings. The motion was moved, seconded and unanimously approved.
4. Labor/Management Committee Meeting—Report of Meeting held on December 15, 1997.
The General Manager explained the background leading up to the formation of this
Committee. The intent is to have an ongoing relationship with the union representatives to
try to avoid confrontations. The unions have expressed concern about DART dealing with
meet and confer issues. Joint Chair Collins reported that the meeting was "open" and worth
the effort. Basic philosophies and the structure of the committee were discussed.
5. The routine action of reviewing next month's Agenda Items scheduled to be presented to
Committees was not held because the Committees are not meeting in January.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
Blake Anderson reported on recent activities regarding the bankruptcy. Director Steiner provided
insight on behalf of the Board of Supervisors.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
There were none.
CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for January 28, 1998 at 5:30 p.m.
CLOSED SESSION
The General Manager reported to the Directors the need for a closed session, as authorized by
Government Code Section 45956.9, to discuss personnel issues. He reported that the item
could be added pursuant to Government Code Section 54954.2(b) upon a two-thirds vote of the
Committee. No other item would be discussed or acted upon.
The Committee convened in closed session at 6:50 p.m.
Confidential Minutes of the closed session held by the Committee have been prepared in
accordance with California Government Code Section 45957.2 and are maintained by the Board
Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings.
A report of the action taken will be publicly reported at the time that the approved action becomes
final.
At 7:05 p.m., the Committee reconvened in regular session.
Minutes of the Steering Committee
i'
Page 4
December 17, 1997
ADJOURNMENT
The Chair declared the meeting adjourned at 7:06 p.m.
Spbmitted by:
n Tappa67-steepirigtommittee Secretary
CYlepertlaVtilEpilNG fAMIN1ff19TpEP131]8)MnubcOx
li
Budget Calendar
Tasks Responsibility Due Date
PHASE I - BUDGET PREPARATION
Preliminary Budget Parameters identified by Budget Team 1/13/98
Budget Team
Budget Calendar Published Financial Planning 1/14/98
Steering Committee Budget Meeting General Mgrs Office 2/11/98
Preparation for Budget Kickoff/Training Session: Financial Planning 2/3/98
• Salary and Benefit Calculations Downloaded
From JDE System to Excel Worksheets
• Develop Line Item Worksheets With Mid-Year
Actual Expense Incorporated.
• Prepare/Update Budget Instruction Manual.
Mid-Year Financial Report to FAHR Finance Department 2/11198
Budget Parameters Presented to Districts' FAHR Budget Team FAHR-2/11/98
Committee
Budget Kickoff/Training Session: Financial Planning 215/98
-Distribute Budget Manual Update
-Conduct Budget Training Session
-Distribute Budget Worksheets for each division
depicting-
-Prior year actual's
-Current year budget
Six months of current year actual's
Complete Base Operating Budget(excluding Division Coordinators 3/5/98
Personnel& Capital Outlay):
-Projection of current year actual's
-Proposed for1998-99
Preliminary Divisional Budget Package Due: Division Coordinators 315/98
-draft budget overview(budget highlights¤t
years work plan)
-Travel&training budget
-Educational reimbursement budget
-Capital equipment decision requests
-New program/position decision requests, along
with supporting requirements(i.e., computer)
5
1
1998- 99 Budget Manual
-Reclassification decision requests
-CIP project decision requests
(The above items will be collated and bound by
Financial Planning for review by the General
Mangers Office)
PHASE II -BUDGET REvIEw
Compilation and Review of Prelim. Div. Budget Financial Planning 3/12/98
Packages Completed
Distribution of Preliminary Line Item Base Budgets Financial Planning 3/16198
to Department Heads and Budget Coordinators.
Budget Review Meetings with GM staff, budget General Mgrs. Office, 3/18/98
staff and department representatives. Financial Planning, & -
-review budget& initial decision packages Division Coordinators 3125/98
Final Preliminary Budget Decisions General Mgrs. Office 3131/98
PHASE III - BUDGET PRESENTATION
Budget Update to Committees Financial Planning OMTS - 411/98
PDC -4/2/98
FAHR -4/8/98
Submit Narrative Budget Document: Division Coordinators 4/3/98
-Final Budget Overview
-Organization Charts
-Service Descriptions
-FTE's
Submit Performance Budget Documents: Division Coordinators 4/13/98
-Performance Results (1997-98)
-Performance Measures (1998-99)
Completion of Preliminary Budget Financial Planning 4/24/98
Proposed Budget finalized Financial Planning 5/1/98
General Manager Budget Message completed General Mgrs. Office/ 5/6/98
Financial Planning
Proposed Budget to printer. Financial Planning 5/11198
Proposed Budget mailed out Financial Planning 5/21/98
6
Budget Calendar
PHASE IV- BUDGET DELIBERATIONS
Proposed Budget Presented to Committees Financial Planning OMTS - 6/3/98
PDC -614198
FAHR-6/10/98
Public Hearing &Adoption Board of Directors 6/24/97
PHASE V-DISTRIBUTION OF BUDGET
Final line item budget and equipment budgets Financial Planning W7/98
distributed to Departments
Final approved budget distributed Financial Planning 7/11/97
PHASE VI - BUDGET DEBRIEFING
Budget Debriefing Financial Planning 7/16/98
-What is contained within the budget.
-What changed since the Department's original
submittal.
-What changes occurred as a result of Board
action.
-Results of Budget Survey
-Overview of Budget Monitoring with JD Edwards
Software and review of Budget Coordinator's
Responsibility.
-Suggestions for 1999-00 Budget Process
Improvements
7
Districts' Critical Goals For Fiscal Year 1997-98
Complete IT Implement DdM's Establish Outreach Provide Technical Provide Staff Support Complete Complete Rale
Strategic Plan Districts Assessment Programs with $UPPort for to OCWD/CSDOC Broad Bantling Stutly wnh RAC antl
Relmentlon Team Counry,Cites,COG Amendment to Board Committee Study and Implement Implement New
(DART) Besln Plan Changes Accordingly Financial Program
Complete Plant Recommendations Es1ebllsh
Automation Master Provide Support for
Plan I OCR Public I Restructure Ocean Finandal Strategy Improve Performance Work with PAC to
Consolidate DlsVlcls Participation Monitoring Program EVeluation Farm and Develop Flow
Complete Establish Procedures for
h Management
P Non-exempt Options end to
Implementation Restructure Governance
P SupDaI RAC/PAC Secure NPDES Employees Dagna Options k�
of FIS Englneering Dept. Strategic Plan Permit and 301(h) SVucture Enhanced Capecl
Organization end Waiver
Practices Complete initial Support AdaptiveComplete Establish Legislative Technical Studios Work Force Complete Evaluation
Implementation Oulre9ch Program Review and Strategies with of Treatment
of LIMS Complete antl Cost-effectively TrainingStrategies
Monitor Five-year Implement New Develop Water
Staffing Plans Provide Tit V Federal Conservation
Initiate Records Communication Plen Alr Permll Cao relive Funtlin
Manage antl lOr Consolidation Pr B Conduct Internal Provide of with
9 and Programs Autlll Team Studies Results of
Document Controls Ellorts Slekehdder
Programs In Implement Adaptive
Work Force Evaluations Using
Engineering and Board Secretary's Strata ies
Refine Internal CDM Decision Model
B Districts'-wide Commerc Corrn InduIndustrial/ antl External
Office Corn
Bench-marking
chnical Center Program
Te Complete and Certify
Convert Existing Develop Regional Environmental
Englneedn Wastewater Complete External Impact Report for
9 P Strategic Plan(5-99)
Drawings to Cdlecllan System Communications Provide Revised
and
Electronic Format Cooperative Plen Strategy I and Pr Policies and
antl Restructure Initiate Implementation Tracing Manual Participate In
Our Own Collections Training National Policy
Upgretle CMMS Program Discussions on
Initiate Site-specific
Evaluate Evaluate antl Performance-based Requirements
InterneUlntrenel Develop Business Butlget Stuaes and Watershed
Plans for Outsourcing Management
Provantl lnsourcing
ReseaFocusetl
Reser ODPorlunitles for
arch for GSA,Ocean Establish QuantifiableQuality
Improved Cost Monituing,Laboratory andSta Relic for Oualiry
Effectiveness,Safety and Communlcelions and Reliability
and Reliability
All Department
Implement
Delegation of Administration in the lead
Authority Task Fuca
Recommendations Operations in the lead aa'�MiCOP
STEERING COMMITTEE MeetlngD9e
uzaroa
AGENDA REPORT I[em N�.umber
County Sanitation Districts of Orange County, California
FROM: Donald F. McIntyre, General Manager
Prepared by: Jean Tappan, Executive Assistant
SUBJECT: February Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the tentative agenda items scheduled for review by the Working
Committees in February.
SUMMARY
Staff routinely prepares a list of items for presentation to the Working Committees and
the Boards at their next monthly meetings. This allows the Steering Committee the
opportunity to review these items early enough to make reassignments in the review or
approval process.
The following items are scheduled to be considered by the Committees in February:
OMTS Committee: 1. Consider agreement for 800 MHz Lease Agreement with the
County of Orange
2. Receive progress report on Primary Effluent Filtration test
program; and approve project funding increase of$57,000 to
cover additional project overhead caused by a change in
accounting procedures
3, Report on NPDES Permit Status
PDC Committee: 1. Receive and file bid tabulation and recommendation re Fire
Alarm and Security System Upgrades, Job No. J-57; authorize
award of contract to First Fire Systems, Inc. for an amount not
to exceed $354,341.49; authorize a budget revision to increase
project budget from $507,000 to $560,000; and receive and file
letters from West Star Construction dated November 20, 1997
and December 9, 1997, submitting and subsequently
withdrawing its bid protest regarding bidder qualifications.
2. Approve Professional Services Agreement with Carollo
Engineers for design of Automation of Solids Storage Facility at
Plant No. 1, Job No. P1-60, and Solids Storage Facility at Plant
No. 2, Job No. P2-60; and increase the project budget amount
from $5,638,000 to $10,891,000 ($898,000 for P1-60 and
$9,993,000 for P2-60).
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R. 1a Page 1
3. Receive and file Staff Report on Change Order No. 9 to Job No.
P1-38-2. and consider offer by Carollo Engineers to reimburse
$24,932 to the Districts because of a change in grout
specifications.
FAHR Committee: 1. Consider Performance-based Budget
2. 1998-99 Budget Assumptions and Fiscal Policies
3. CORF Budget Recommendation
4. Status of Rate Advisory Committee Recommendations
5. Consider revisions to Travel Policy
6. Second-quarter Financial and Performance Report
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
® Not applicable (information item)
ADDITIONAL INFORMATION
N/A
ALTERNATIVES
N/A
CEQA FINDINGS
N/A
ATTACHMENTS
N/A
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