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HomeMy WebLinkAbout1998-01 «h + County Sanof the Di ire County Sankati Di it rvols) ���y ��,�/// t/y County Sanitation Districts FES 261998 of orange County,California YP. O.Box 8127 • 10844 Ellis Avenue By, Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, January 28, 1998 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11. 13 and 14 of Orange County, California was held on Wednesday, January 28, 1998, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PRESENT: OTHERS PRESENT: John J.Collins,Joint Chair Thomas L.Woodruff,General Counsel Peer A. Swan,Vice Joint Chair Ryal Wheeler George Brown, Chair,FAHR Burnie Dunlap,Chair,PDC STAFF PRESENT: Pat McGuigan,Chair, OMITS Donald F.McIntyre,General Manager Blake P.Anderson,Assistant General Manager Greg Mathews,Principal Administrative Analyst ABSENT: Ed Hodges, Director of General Services Admin. Bill Steiner,Director/Supervisor Jean Tappan,Committee Secretary APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the December 17, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. Minutes of the Steering Cr mittee Page 2 January 28, 1998 REPORT OF THE COMMITTEE CHAIR Joint Chairman Collins discussed the City of Garden Grove's membership on the Board of Directors. They continue to send two people. The mayor is the District Board representative unless the mayor appoints another. Only one member will be assigned to a committee from each city. The mayor of Garden Grove will be contacted to discuss who will serve on one of the working committees. Chairman Collins then announced the committee assignments for new Directors: Planning. Desion and Construction (PDC) Committee: Mary Ann Jones replaces Tom Carroll Finance. Administration and Human Resources (FAHR)Committee: John Gullixson replaces Mark Schwing Operations. Maintenance and Technical Services (OMTS) Committee: Don Bankhead replaces Chris Norby At this time, no replacement will be named for Hank Wedaa There are no changes in committee chairmen. Chairman Collins asked when resolutions of appreciation for departing Board members would be presented. He will notify these past directors by letter when the Board considers these resolutions. REPORT OF THE GENERAL MANAGER General Manager McIntyre reviewed the cost per million gallons (mg) for the past six years. The budgeted cost for this year is $490. He reported that for the first six months of this fiscal year the cost per mg is$477.43. REPORT OF GENERAL COUNSEL General Counsel did not make a report. DISCUSSION ITEMS (Nos. 1-7) 1. Recommend to the Joint Boards of Directors that the Joint Chairman be authorized to send letter to IRWD reaffirning the Districts' commitment to honor existing agreements between agencies after consolidations of the nine County Sanitation Districts into one County Sanitation District. General Counsel indicated that IRWD has not commented on the draft letter. After a brief discussion, it was unanimously agreed to forward the recommendation to the Joint Boards for consideration. 2. Concur with FAHR Committee recommendation to approve the Early Retirement Incentive Program through March 30, 1998. L Minutes of the Steering Committee Page 3 January 28, 1998 This action was approved by the FAHR Committee at their Special Meeting on February 21, through it was not unanimous. Mr. McIntyre commented that this program is a major cost reduction opportunity. While two or three of the vacated positions have been filled, most have not. The members of the Steering Committee concurred with the FAHR Committee recommendation. 3. Mr. McIntyre described the 1998-99 Budget Process. The budget calendar was discussed. Several steps require Board involvement. A special 1/2-day session for all Directors is scheduled for Saturday, May 9, to receive an overview of the proposed budget and ask questions. The parameters will be discussed with the working committees during February and March. There will be some discussion on debt issuance because of changes in the Strategic Plan. In April, the CORP budget will be discussed with the committees. While the budget may not be 100% complete, all of the items will be presented for review and comment. The final budget will be adopted at the June 24 Regular Boards of Directors Meeting meeting. Chairman Collins said that Midway City Sanitary District has sent a letter indicating that they were not supporting short-tenn loans, and would be voting against this issue at tonight's meeting. Director McGuigan asked if rate equalization was addressed in the budget. Chairman Collins said that until consolidation was accomplished, rate equalization would not be considered. 4. The Critical Goal Development Process for 1998-99 was discussed. Mr. McIntyre stated that this was the third year that staff prepared critical goals, and several changes are being proposed for the coming year. This year, division managers will be involved in the process as well as the department heads. For the first time, some goals maybe planned for several years. Action item: Staff will report back to the Steering Committee on how the new goals may affect the budget parameters. 5. Greg Mathews presented an update on DART's Phase 3 deliverable, a comprehensive report on the re-engineering process. Many issues are being researched and analyzed. The DART members are now sharing with management some of the results of their research, issues, concepts and philosophies. The goal is to present the report to the Directors in April. 6. Update on Penn/Wilson Compressor Delivery Problem. Ed Hodges explained the background and where we are in the process. General Counsel also described the actions they have taken on behalf of the Districts to date. During Closed Session at tonight's Board meeting, the Directors will be asked to make a recommendation on how to proceed. Director Swan indicated that in the future letters of credit should not be allowed to expire, regardless of circumstances. 7. The list of agenda items scheduled for review by the working committees was not discussed. Minutes of the Steering C mo mittee Page 4 January 28, 1998 CLOSED SESSION There was no closed session. OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY With the implementation of consolidation on July 1, 1998, there will be many decisions necessary on routine items and rules of order, including installing a new Board of Directors. Chairman Collins suggested that a special Board meeting be held Wednesday, July 1, 1998, to consider these issue, including the election of the Joint Chairman and Vice Joint Chairman. Normally, nominations are held in June with elections at the July meeting. Nominations con be made in June but not closed. Election of District Chairs is usually held in May, and after discussion it was decided that the Joint Chairman would make a recommendation in May to waive the Districts Chairs elections and extend the current terms through June 30, 1998. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS There are several conflicts with scheduled meetings. As a result, the following changes will be made: • The April 9, 1998 Ad Hoc Committee meeting will be rescheduled. • There will be a Special Board meeting on July 1, 1998. • The July 22, 1998 Regular Board meeting will be changed to July 29. The next Steering Committee meeting is scheduled for February 25, 1998 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7:01 p.m. Ft�miffecl by: Tappan, Steer tg mmittee Secretary .EC�agngalSIEERIMG CAMMRIEEW 0�I/MOI]FBB minuGa.hi kftr STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954,2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, January 28, 1998, was duly posted for public inspection in the main lobby of the Districts' offices on Thursday, January 22, 1998 IN WITNESS WHEREOF, I have hereunto set my hand this 28th day of January, 1998. Penny Kyle, la of each of the Boards of Directors of my nitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 o range County, California Posted: January 22 , 1998, 5:15 p.m. By: Signature wpda gml UV Ommtpostln,fm tCOUNTY SmVITATION DISTRICTS OF ORATejE COUNTY, CALIFORNIA phone: (71419622411 January 22, 1998 mailing eddrass: BO.Bo.0127 Fountain Valle,CA 927280127 .treat addrea.: NOTICE OF MEETING 1 W44 Ellis Avenue Fcu cun Valley.CA 92709-7016 STEERING COMMITTEE COUNTY SANITATION DISTRICTS Member NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 Agendea OF ORANGE COUNTY, CALIFORNIA Giles Anaheim Brea WEDNESDAY, JANUARY 28, 1998 - 5:30 P.M. Buena Perk Cypress Fountain Valley Fullerton Huntington Beech DISTRICTS' ADMINISTRATIVE OFFICES Irvine 10844 ELLIS AVENUE Le Habra Le Palms FOUNTAIN VALLEY, CALIFORNIA 92708 Los Alamitos Newport Beech Orange Placentae Santa Ans seal Beech A regular meeting of the Steering Committee of the Joint Boards of Directors �Ta an of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange Villa Perk Yorba Linde County, California, will be held at the above location, date and time. County of Orange Sanitary Districts Costa Mee$ Garden Grove Midway Gry Water Districts Irvine Reach A Public Wostewater and Environmental Management Agency Committed to Protecting the Environment Since 1954 STEERING COMMITTEE Roll Call: Meeting Dale: January 28. 1998 Meeting Time: 5,30 P.M. Meeting Adjourned: Committee Members John J. Collins, Joint Chair....................................... _ Peer A. Swan, Vice Joint Chair................................ George Brown, Chair, FAHR.................................... Burnie Dunlap, Chair, PDC....................................... Pat McGuigan, Chair, OMTS............ ....................... Bill Steiner, Supervisor............................................. _ Others Thomas L. Woodruff, General Counsel .................... Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson, Asst. General Manager.............. Michelle Tuchman, Director of Communications......._ Ed Hodges, Director of General Administrative Services.............................................................. Greg Mathews, Principal Administrative Ana........ _ Jean Tappan, Secretary........................................... c: Board Secretary Debbie Lecuna January 22, 1998 AGENDA REGULAR MEETING OF THE STEERING COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3. 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, JANUARY 28, 1998 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). -2- January 28, 1998 Agenda APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the December 17, 1997 Steering Committee meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS (Items 1-7) 1. Recommend to the Joint Boards of Directors that the Joint Chairman be authorized to send letter to IRWD reaffirming the Districts commitment to honor existing agreements between agencies after consolidation of the nine County Sanitation Districts into one County Sanitation District. (Don McIntyre) 2. Concur with FAHR Committee recommendation to approve the Early Retirement Incentive Program through February 10, 1998. (Don McIntyre) 3. Review 1998-99 Budget Process (copy of Budget Calendar attached) (Don McIntyre) 4. Critical Goal Development Process for 1998-99 Goals (Don McIntyre) (Copy of 1997-98 Critical Goals attached) 5. DARTs Phase 3 Report— Update (Greg Mathews) 6. Update on Penn Wilson Compressor Delivery Problem (Ed Hodges) 7. Review Agenda Items Scheduled to Be Presented to Committees in February (Information item only) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the -3- January 28, 1998 Agenda Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. 1. Convene in closed session, if necessary 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, February 25, 1998. it HA"DTANGENDM9IEERING GGMMTEELLNrIAM➢IMG AGENDA NOIIGEAND ROU CALL SHEET DOC Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair. John Collins (714)9654400(City Hall) Secretary: Jean Tappan (714)593-7101 (714)962-0356(Fa) N' County Sanitation Districts r of Orange County,California P.O.Box 8127 a 10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714) 962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, December 17, 1997 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11. 13 and 14 of Orange County, California was held on Wednesday, December 17, 1997, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: OTHERS PRESENT: PRESENT: Thomas L.Woodruff,General Counsel John J.Collins,Joint Chair Ryal Wheeler Peer A. Swan,Vice Joint Chair George Brown,Chair,FAHR STAFF PRESENT: Pat McGuigan,Chair,OMITS Donald F.McIntyre,General Manager Bill Steiner, Director/Supervisor Blake P.Anderson,Assistant General Manager Jean Tappan,Committee Secretary Nancy Wheatley,Director of Technical Services ABSENT: Burnie Dunlap, Chair, PDC APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the November 22, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. Minutes of the Steering C mittee :J Page 2 !. December 17, 1997 REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. REPORT OF THE GENERAL MANAGER The General Manager received a copy of a letter to LAFCO from IRWD requesting that the hearing on consolidation of the Districts be delayed 60 days so that they have additional time to consider impacts on existing agreements after consolidation. Discussions are continuing between IRWD and the Districts, and a meeting has been scheduled for January 5, 1998 to review IRWD's concerns. It appears that a written understanding should be able to be resolved without holding up the LAFCO process. At the Board meeting, a report will be presented on the impacts of the December 6 storm. Blake Anderson described some of the activities and findings that will be discussed. Nancy Wheatley reported that the draft NPDES permit has finally been received. The changes were briefly discussed. They will be discussed in detail at the December 18 Strategic Plan Ad Hoc Committee. Public workshops are scheduled for January 22 and 23. The hearing is scheduled for Friday, March 6. The permit will be effective 33 days after that date and will be in force for five years. Linda Eisman, Training Manager, has resigned to take a position in Savannah, Georgia. The position will be filled from within the organization. REPORT OF GENERAL COUNSEL General Counsel requested that an Rem be added to the closed session on two matters of litigation. The Committee agreed to the addition. DISCUSSION ITEMS (Nos. 1-5) 1. Renaming the Consolidated Districts. Michelle Tuchman reported that there were 38 suggestions received and the list was narrowed to seven. General Counsel indicated that the name of the Districts can be changed at any time during the consolidation process. The consensus of the Steering Committee was to change the name to"Orange County Sanitation District" Action Item: Prepare an Agenda Report for the January Board agenda recommending changing the name of the agency to"Orange County Sanitation District (OCSD)" 2. Nancy Wheatley's WEF Trip to Singapore, March 1998. It was moved, seconded and passed to recommend that the Joint Boards approve out-of-country travel by Nancy J. Wheatley, and approve payment of registration fee in the amount of$575 for Nancy J. Wheatley to attend the Water Environment Federation's Technical Conference in Singapore, Asia. Minutes of the Steering C*rnittee Page 3 December 17, 1997 3. Consider recommending the appointment of the General Manager to serve as an alternate director on the Joint CSDOC/OCWD Cooperative Committee for the Groundwater Replenishment System (GRS), formerly the OCR Project, for purposes of having quorums at meetings. The motion was moved, seconded and unanimously approved. 4. Labor/Management Committee Meeting—Report of Meeting held on December 15, 1997. The General Manager explained the background leading up to the formation of this Committee. The intent is to have an ongoing relationship with the union representatives to try to avoid confrontations. The unions have expressed concern about DART dealing with meet and confer issues. Joint Chair Collins reported that the meeting was "open" and worth the effort. Basic philosophies and the structure of the committee were discussed. 5. The routine action of reviewing next month's Agenda Items scheduled to be presented to Committees was not held because the Committees are not meeting in January. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Blake Anderson reported on recent activities regarding the bankruptcy. Director Steiner provided insight on behalf of the Board of Supervisors. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for January 28, 1998 at 5:30 p.m. CLOSED SESSION The General Manager reported to the Directors the need for a closed session, as authorized by Government Code Section 45956.9, to discuss personnel issues. He reported that the item could be added pursuant to Government Code Section 54954.2(b) upon a two-thirds vote of the Committee. No other item would be discussed or acted upon. The Committee convened in closed session at 6:50 p.m. Confidential Minutes of the closed session held by the Committee have been prepared in accordance with California Government Code Section 45957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the action taken will be publicly reported at the time that the approved action becomes final. At 7:05 p.m., the Committee reconvened in regular session. Minutes of the Steering Committee i' Page 4 December 17, 1997 ADJOURNMENT The Chair declared the meeting adjourned at 7:06 p.m. Spbmitted by: n Tappa67-steepirigtommittee Secretary CYlepertlaVtilEpilNG fAMIN1ff19TpEP131]8)MnubcOx li Budget Calendar Tasks Responsibility Due Date PHASE I - BUDGET PREPARATION Preliminary Budget Parameters identified by Budget Team 1/13/98 Budget Team Budget Calendar Published Financial Planning 1/14/98 Steering Committee Budget Meeting General Mgrs Office 2/11/98 Preparation for Budget Kickoff/Training Session: Financial Planning 2/3/98 • Salary and Benefit Calculations Downloaded From JDE System to Excel Worksheets • Develop Line Item Worksheets With Mid-Year Actual Expense Incorporated. • Prepare/Update Budget Instruction Manual. Mid-Year Financial Report to FAHR Finance Department 2/11198 Budget Parameters Presented to Districts' FAHR Budget Team FAHR-2/11/98 Committee Budget Kickoff/Training Session: Financial Planning 215/98 -Distribute Budget Manual Update -Conduct Budget Training Session -Distribute Budget Worksheets for each division depicting- -Prior year actual's -Current year budget Six months of current year actual's Complete Base Operating Budget(excluding Division Coordinators 3/5/98 Personnel& Capital Outlay): -Projection of current year actual's -Proposed for1998-99 Preliminary Divisional Budget Package Due: Division Coordinators 315/98 -draft budget overview(budget highlights&current years work plan) -Travel&training budget -Educational reimbursement budget -Capital equipment decision requests -New program/position decision requests, along with supporting requirements(i.e., computer) 5 1 1998- 99 Budget Manual -Reclassification decision requests -CIP project decision requests (The above items will be collated and bound by Financial Planning for review by the General Mangers Office) PHASE II -BUDGET REvIEw Compilation and Review of Prelim. Div. Budget Financial Planning 3/12/98 Packages Completed Distribution of Preliminary Line Item Base Budgets Financial Planning 3/16198 to Department Heads and Budget Coordinators. Budget Review Meetings with GM staff, budget General Mgrs. Office, 3/18/98 staff and department representatives. Financial Planning, & - -review budget& initial decision packages Division Coordinators 3125/98 Final Preliminary Budget Decisions General Mgrs. Office 3131/98 PHASE III - BUDGET PRESENTATION Budget Update to Committees Financial Planning OMTS - 411/98 PDC -4/2/98 FAHR -4/8/98 Submit Narrative Budget Document: Division Coordinators 4/3/98 -Final Budget Overview -Organization Charts -Service Descriptions -FTE's Submit Performance Budget Documents: Division Coordinators 4/13/98 -Performance Results (1997-98) -Performance Measures (1998-99) Completion of Preliminary Budget Financial Planning 4/24/98 Proposed Budget finalized Financial Planning 5/1/98 General Manager Budget Message completed General Mgrs. Office/ 5/6/98 Financial Planning Proposed Budget to printer. Financial Planning 5/11198 Proposed Budget mailed out Financial Planning 5/21/98 6 Budget Calendar PHASE IV- BUDGET DELIBERATIONS Proposed Budget Presented to Committees Financial Planning OMTS - 6/3/98 PDC -614198 FAHR-6/10/98 Public Hearing &Adoption Board of Directors 6/24/97 PHASE V-DISTRIBUTION OF BUDGET Final line item budget and equipment budgets Financial Planning W7/98 distributed to Departments Final approved budget distributed Financial Planning 7/11/97 PHASE VI - BUDGET DEBRIEFING Budget Debriefing Financial Planning 7/16/98 -What is contained within the budget. -What changed since the Department's original submittal. -What changes occurred as a result of Board action. -Results of Budget Survey -Overview of Budget Monitoring with JD Edwards Software and review of Budget Coordinator's Responsibility. -Suggestions for 1999-00 Budget Process Improvements 7 Districts' Critical Goals For Fiscal Year 1997-98 Complete IT Implement DdM's Establish Outreach Provide Technical Provide Staff Support Complete Complete Rale Strategic Plan Districts Assessment Programs with $UPPort for to OCWD/CSDOC Broad Bantling Stutly wnh RAC antl Relmentlon Team Counry,Cites,COG Amendment to Board Committee Study and Implement Implement New (DART) Besln Plan Changes Accordingly Financial Program Complete Plant Recommendations Es1ebllsh Automation Master Provide Support for Plan I OCR Public I Restructure Ocean Finandal Strategy Improve Performance Work with PAC to Consolidate DlsVlcls Participation Monitoring Program EVeluation Farm and Develop Flow Complete Establish Procedures for h Management P Non-exempt Options end to Implementation Restructure Governance P SupDaI RAC/PAC Secure NPDES Employees Dagna Options k� of FIS Englneering Dept. Strategic Plan Permit and 301(h) SVucture Enhanced Capecl Organization end Waiver Practices Complete initial Support AdaptiveComplete Establish Legislative Technical Studios Work Force Complete Evaluation Implementation Oulre9ch Program Review and Strategies with of Treatment of LIMS Complete antl Cost-effectively TrainingStrategies Monitor Five-year Implement New Develop Water Staffing Plans Provide Tit V Federal Conservation Initiate Records Communication Plen Alr Permll Cao relive Funtlin Manage antl lOr Consolidation Pr B Conduct Internal Provide of with 9 and Programs Autlll Team Studies Results of Document Controls Ellorts Slekehdder Programs In Implement Adaptive Work Force Evaluations Using Engineering and Board Secretary's Strata ies Refine Internal CDM Decision Model B Districts'-wide Commerc Corrn InduIndustrial/ antl External Office Corn Bench-marking chnical Center Program Te Complete and Certify Convert Existing Develop Regional Environmental Englneedn Wastewater Complete External Impact Report for 9 P Strategic Plan(5-99) Drawings to Cdlecllan System Communications Provide Revised and Electronic Format Cooperative Plen Strategy I and Pr Policies and antl Restructure Initiate Implementation Tracing Manual Participate In Our Own Collections Training National Policy Upgretle CMMS Program Discussions on Initiate Site-specific Evaluate Evaluate antl Performance-based Requirements InterneUlntrenel Develop Business Butlget Stuaes and Watershed Plans for Outsourcing Management Provantl lnsourcing ReseaFocusetl Reser ODPorlunitles for arch for GSA,Ocean Establish QuantifiableQuality Improved Cost Monituing,Laboratory andSta Relic for Oualiry Effectiveness,Safety and Communlcelions and Reliability and Reliability All Department Implement Delegation of Administration in the lead Authority Task Fuca Recommendations Operations in the lead aa'�MiCOP STEERING COMMITTEE MeetlngD9e uzaroa AGENDA REPORT I[em N�.umber County Sanitation Districts of Orange County, California FROM: Donald F. McIntyre, General Manager Prepared by: Jean Tappan, Executive Assistant SUBJECT: February Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in February. SUMMARY Staff routinely prepares a list of items for presentation to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in February: OMTS Committee: 1. Consider agreement for 800 MHz Lease Agreement with the County of Orange 2. Receive progress report on Primary Effluent Filtration test program; and approve project funding increase of$57,000 to cover additional project overhead caused by a change in accounting procedures 3, Report on NPDES Permit Status PDC Committee: 1. Receive and file bid tabulation and recommendation re Fire Alarm and Security System Upgrades, Job No. J-57; authorize award of contract to First Fire Systems, Inc. for an amount not to exceed $354,341.49; authorize a budget revision to increase project budget from $507,000 to $560,000; and receive and file letters from West Star Construction dated November 20, 1997 and December 9, 1997, submitting and subsequently withdrawing its bid protest regarding bidder qualifications. 2. Approve Professional Services Agreement with Carollo Engineers for design of Automation of Solids Storage Facility at Plant No. 1, Job No. P1-60, and Solids Storage Facility at Plant No. 2, Job No. P2-60; and increase the project budget amount from $5,638,000 to $10,891,000 ($898,000 for P1-60 and $9,993,000 for P2-60). H My Jd1y�nNlSf EE"IN4 CCMI.IIilEE1YN�M01190J+r]he R. 1a Page 1 3. Receive and file Staff Report on Change Order No. 9 to Job No. P1-38-2. and consider offer by Carollo Engineers to reimburse $24,932 to the Districts because of a change in grout specifications. FAHR Committee: 1. Consider Performance-based Budget 2. 1998-99 Budget Assumptions and Fiscal Policies 3. CORF Budget Recommendation 4. Status of Rate Advisory Committee Recommendations 5. Consider revisions to Travel Policy 6. Second-quarter Financial and Performance Report PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ® Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS N/A XM9 Eptlpe^L�EERING LOMMItIEkIBB,MMU,YBSi GM Page 2