HomeMy WebLinkAbout1997-12 • In the Office of the Secreta.
Coun Sanitati n it lot s
No(s) M 2W County Sanitation Districts
J/� 81998 ornia
P.o Box 8127. 10844 Ellis Avenue
By ) Fountain Valley,CA 92728-8127
Telephone: (714)962-2411
DRAFT
MINUTES OF THE STEERING COMMITTEE
Wednesday, December 17, 1997 at 5:30 p.m.
A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13
and 14 of Orange County, California was held on Wednesday, December 17, 1997, at the Districts'
Administrative Office.
ROLL CALL
The roll was called and a quorum declared present, as follows:
OTHERS PRESENT:
PRESENT: Thomas L.Woodruff, General Counsel
John J.Collins,Joint Chair Ryal Wheeler
Peer A. Swan,Vice Joint Chair
George Brown,Chair, FAHR STAFF PRESENT:
Pat McGuigan,Chair,OMTS Donald F.McIntyre, General Manager
Bill Steiner,Director/Supervisor Blake P.Anderson,Assistant General Manager
Jean Tappan,Committee Secretary
Nancy Wheatley,Director of Technical Services
ABSENT:
Burnie Dunlap,Chair, PDC
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
PUBLIC COMMENTS
There were no comments by any member of the public.
RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
MOTION: Receive, file and approve draft minutes of the November 22, 1997 Steering Committee
meeting. MOTION UNANIMOUSLY CARRIED.
Minutes of the Steering Cr--mittee
Page 2 �..'
December 17, 1997
REPORT OF THE COMMITTEE CHAIR
The Committee Chair did not make a report.
REPORT OF THE GENERAL MANAGER
The General Manager received a copy of a letter to LAFCO from IRWD requesting that the hearing on
consolidation of the Districts be delayed 60 days so that they have additional time to consider impacts
on existing agreements after consolidation. Discussions are continuing between IRWD and the
Districts, and a meeting has been scheduled for January 5, 1998 to review IRWD's concerns. It
appears that a written understanding should be able to be resolved without holding up the LAFCO
process.
At the Board meeting, a report will be presented on the impacts of the December 6 storm. Blake
Anderson described some of the activities and findings that will be discussed.
Nancy Wheatley reported that the draft NPDES permit has finally been received. The changes
were briefly discussed. They will be discussed in detail at the December 18 Strategic Plan Ad
Hoc Committee. Public workshops are scheduled for January 22 and 23. The hearing is
scheduled for Friday, March 6. The permit will be effective 33 days after that date and will be in
force for five years.
Linda Eisman, Training Manager, has resigned to take a position in Savannah, Georgia. The
position will be filled from within the organization.
REPORT OF GENERAL COUNSEL
General Counsel requested that an item be added to the closed session on two matters of litigation.
The Committee agreed to the addition.
DISCUSSION ITEMS (Nos. 1-5)
1. Renaming the Consolidated Districts. Michelle Tuchman reported that there were 38
suggestions received and the list was narrowed to seven. General Counsel indicated that the
name of the Districts can be changed at any time during the consolidation process. The
consensus of the Steering Committee was to change the name to"Orange County Sanitation
District."
Action Item: Prepare an Agenda Report for the January Board agenda recommending
changing the name of the agency to"Orange County Sanitation District(OCSD)."
2. Nancy Wheatley's WEF Trip to Singapore, March 1998. It was moved, seconded and passed
to recommend that the Joint Boards approve out-of-country travel by Nancy J. Wheatley; and
approve payment of registration fee in the amount of$575 for Nancy J. Wheatley to attend
the Water Environment Federation's Technical Conference In Singapore, Asia.
Minutes of the Steering Cor�Fimittee \"V
Page 3
December 17, 1997
3. Consider recommending the appointment of the General Manager to serve as an alternate
director on the Joint CSDOCIOCWD Cooperative Committee for the Groundwater
Replenishment System (GRS), formerly the OCR Project, for purposes of having quorums at
meetings. The motion was moved, seconded and unanimously approved.
4. Labor/Management Committee Meeting—Report of Meeting held on December 15, 1997.
The General Manager explained the background leading up to the formation of this
Committee. The intent is to have an ongoing relationship with the union representatives to
try to avoid confrontations. The unions have expressed concem about DART dealing with
meet and confer issues. Joint Chair Collins reported that the meeting was "open"and worth
the effort. Basic philosophies and the structure of the committee were discussed.
5. The routine action of reviewing next month's Agenda Items scheduled to be presented to
Committees was not held because the Committees are not meeting in January.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
Blake Anderson reported on recent activities regarding the bankruptcy. Director Steiner provided
insight on behalf of the Board of Supervisors.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
There were none.
CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for January 28, 1998 at 5:30 p.m.
CLOSED SESSION
The General Manager reported to the Directors the need for a dosed session, as authorized by
Government Code Section 45956.9, to discuss personnel issues. He reported that the item
could be added pursuant to Government Code Section 54954.2(b) upon a two-thirds vote of the
Committee. No other item would be discussed or acted upon.
The Committee convened in closed session at 6:50 p.m.
Confidential Minutes of the dosed session held by the Committee have been prepared in
accordance with California Government Cade Section 45957.2 and are maintained by the Board
Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings.
A report of the action taken will be publicly reported at the time that the approved action becomes
final.
At 7:05 p.m., the Committee reconvened in regular session.
Minutes of the Steering Committee
Page 4
December 17, 1997
ADJOURNMENT
The Chair declared the meeting adjourned at 7:06 p.m.
Submitted by:
appan, Stee ' g Committee Secretary
A I W MI ..Cm
STATE OF CALIFORNIA )
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2. 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, December 17, 1997, was
duty posted for public inspection in the main lobby of the Districts' offices on Friday, December 12,
1997.
IN WITNESS WHEREOF, I have hereunto set my hand this 17th day of December, 1997.
Penny Kyle, Sec ry of,6 ch of the Boards of
Directors of Coun y Sani(�t on Districts Nos. 1, 2, 3, 5,
6, 7, 11, 13 & 14 of Orange County, California
Posted: December 12 , 1997, u( - TJ 3Arr
By:
Signature
wptlee'gmmrcwnm�pOsti,glm
COUNTY EIVMITATION DISTRICTS OF DRAME COUNTY, CALIFORNIA
December 12, 1997
phone:
p1419822411
mailing address: NOTICE OF MEETING
P.O.8.8127
Fountain tally.M STEERING COMMITTEE
92]2Bb12]
street Win.:
10844810.Avanua
Fountain Valley.CA COUNTY SANITATION DISTRICTS
92708-701B NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14
OF ORANGE COUNTY, CALIFORNIA
Member WEDNESDAY, DECEMBER 17, 1997 AT 5:30 P.M.
Agencies
•
Cities DISTRICTS' ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
An°Beim Brae FOUNTAIN VALLEY, CALIFORNIA 92708
Buena Perk
Cypress
Fountain Valley
Fullerton
HUMingtan Beach A regular meeting of the Steering Committee of the Joint Boards of Directors of
bona County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11. 13 and 14 of Orange County,
Le Habra
Le Palma California, will be held at the above location, date and time.
Los Alamitos
Newport Basch
Orange
Placentia
Sande An
So./Beech
Stanton
Tustin
Villa Perk
Yarb.Linda
County of Orange
soldiery District.
Costa Mean
Gordon Grove
Midway City
Water District.
Irvine Ranch
A Public Wastewater end Enidironmendel Management Agency Committed to Protecting the Enwronment Since 1954
.y.
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STEERING COMMITTEE
Roll Call:
Meeting Date: December 17. 1997 Meeting Time: 5:30 p.m.
Meeting Adjourned:
Committee Members
John J. Collins, Joint Chair.......................................
Peer A. Swan, Vice Joint Chair................................. _
George Brown, Chair, FAHR.................................... _
Sheldon Singer, Chair, PDC.....................................
Pat McGuigan, Chair, OUTS....................................
Bill Steiner, Supervisor............................................. _
Others
Thomas L. Woodruff, General Counsel....................
Staff Present
Donald F. McIntyre, General Manager......................
Blake P. Anderson, Asst. General Manager..............
Michelle Tuchman, Director of Communications......._
Jean Tappan, Secretary...........................................
c: Debra Lecuna
Lenora Crane
r December 17. 1997 Agenda
December 11, 1997
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
COUNTY SANITATION DISTRICTS
NOS. 1, 2, 3,5,6, 7, 11, 13 AND 14
OF ORANGE COUNTY, CALIFORNIA
WEDNESDAY, DECEMBER 17, 1997 AT 5:30 P.M.
ADMINISTRATIVE OFFICES
10644 Ellis Avenue
Fountain Valley, California
ROLL CALL
APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
AGENDA
In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted in the main lobby of the Districts'Administrative Offices not less than
72 hours prior to the meeting date and time above. All written materials relating to each agenda
item are available for public inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as
an emergency item or that there is a need to take immediate action which need came to the
attention of the Districts subsequent to the posting of the agenda, or as set forth on a
supplemental agenda posted not less than 72 hours prior to the meeting date.
PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the speck item is taken for discussion and remarks may be limited to five
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
1
December 17, 1997 Agenda
APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the November 22, 1997 Steering Committee meeting.
REPORT OF COMMITTEE CHAIR
REPORT OF GENERAL MANAGER
REPORT OF GENERAL COUNSEL
DISCUSSION ITEMS (Items 1-5)
1. Renaming the Consolidated Districts (Blake Anderson and Michelle Tuchman)
1. Nancy Wheatley's WEF Trip to Singapore, March 1998 (Blake Anderson)
3. Consider recommending the appointment of the General Manager to serve as an alternate
director on the Joint CSDOC/OCWD Cooperative Committee for the Groundwater
Replenishment System (GRS), formerly the OCR Project, for purposes of having quorums at
meetings.
4. Labor/Management Committee Meeting—Report of Meeting held on December 15, 1997
(John Collins and Don McIntyre)
5. The routine action of reviewing next month's Agenda Items scheduled to be presented to
Committees will not be held because the Committees are not meeting in January.
CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of
the Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential
litigation; (c) employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all
required disclosures of information.
2
December 17, 1997 Agenda
1. Convene inclosed session, pursuant to Section 54957.9, to discuss personnel issues.
2. Reconvene in regular session
3. Consideration of action, if any, on matters considered in closed session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, January 28,
1997.
jt
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Notice to Committee Members:
For any questions on the agenda or to place items on the agenda, Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair: John Collins (714)965-4400(City Hall)
Secretary: Jean Tappan (714)962-2411, Ext.2001
(714)962-0356(Fax)
3
t. County Sanitation Districts
of Orange County,California
P.O.Box 8127. 108" Ellis Avenue
Fountain Valley,CA 92728-8127
Telephone: (714)962-2411
DRAFT
MINUTES OF THE STEERING COMMITTEE
Wednesday, November 19, 1997 at 5:30 p.m.
A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13
and 14 of Orange County, California was held on Wednesday, November 19, 1997. at the Districts'
Administrative Office.
ROLL CALL
The roll was called and a quorum declared present, as follows:
OTHERS PRESENT:
PRESENT: Terry Andrus,Counsel
John J.Collins,Joint Chair Ryal Wheeler,Midway City Homeowner and
Peer A.Swan,Vice Joint Chair CSDOC staff member
George Brown, Chair,FAHR
Burnie Dunlap,Chair,PDC STAFF PRESENT:
Pat McGuigan,Chair,OMTS Donald F.McIntyre,General Manager
Bill Steiner,Director/Supervisor Michelle Tuchman,Director of Communications
Terri Josway,Safety and Emergency Response
Manager
ABSENT: Dan Tunnicliff, Emergency Response Supervisor
Larry Kraemer,Senior Engineer
Greg Mathews, Principal Adminstrative Analyst
Nick Arhontes, Collection and Plant Facilities
Maintenance Manager
Jean Tappan,Committee Secretary
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
PUBLIC COMMENTS
Ryal Wheeler, Midway City homeowner and CSDOC employee, addressed the Steering
Committee on five issues: 1) Tour Guide Program. Mr. Wheeler complimented those who put
the program in place. As a participant in this program, he had the opportunity to give his first tour
this week and it was very rewarding; 2) Proposed Softball Diamond. Mr. Wheeler expressed his
thanks to the Steering Committee for considering this facility. He said that this will benefit many
of the employees; 3) Renaming the Districts. Mr. Wheeler expressed concern about changing
the name of the Districts and hoped that any name change would be representative of this fine
Minutes of the Steering Committee
Page 2
November 19, 1997
agency; 4) Dedication of the CNG Station. Mr. Wheeler requested that Midway City officials and
homeowners associations receive invitations to this event, and 5) Mr. Wheeler expressed
concemed with the RACIPAC democratic process because of the lack of elected officials on the
committees. As a Midway City resident, he does not know who to go to to voice concems
regarding these committees. Any recommendations from these committees can go through the
governing board before decisions are made.
Joint Chairman Collins thanked Mr. Wheeler for his comments and pointed out that the
committees were advisory committees only. The Joint Boards of Directors will be
accountable for any actions. These committees were established as part of the Districts'
outreach program.
RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
MOTION: Receive, file and approve draft minutes of the October 22, 1997 Steering Committee
meeting. MOTION UNANIMOUSLY CARRIED.
REPORT OF THE COMMITTEE CHAIR
The Committee Chair did not make a report.
REPORT OF THE GENERAL MANAGER
The General Manager asked to defer his report to later in the meeting.
REPORT OF GENERAL COUNSEL
Counsel did not make a report.
DISCUSSION ITEMS (Nos. 1-5)
General Manager Don McIntyre asked that the order of the discussion items be changed to
accommodate the group making the presentation on High Flow Emergency Preparations. There
was no objection by the Committee members.
3. High Flow Emergency Preparation Review
Mr. McIntyre reported that staff has done a good job in preparing this program and he
requested direction from the Steering Committee on whether to make the same presentation
to the full Boards.
Staff members Terri Josway, Dan Tunnicliff, Larry Kraemer and Nick Arhontes reported on
the all-day high flow emergency preparations table-top exercise that was held last week. The
goal was to maximize efforts during high Flow conditions through a simulated storm event.
1
Minutes of the Steering Committee
Page 3
November 19, 1997
The exercise took eight hours and involved forty staff members. It tested the incident
command system and treatment plant and collection facilities response plans. Nick Arhontes
reported that the lessons learned in the exercise were put into action today in response to a
problem in Seal Beach,
Larry Kraemer, one of the designers of the exercise, went over the concepts in developing
the activation levels and the trigger levels.
Michelle Tuchman explained some of the internal and external communication challenges
that occurred during the exercise.
The review of the exercise determined that additional equipment and supplies are required
for the Command Center, and there is a need to work out how to get information into the
Command Center from the field.
Chairman Collins thanked staff for the presentation, and recommended that a presentation be
made to the OMTS Committee at their December meeting. During the OMTS Committee
report to the Joint Boards a brief(34 minutes) presentation may be requested. The Steering
Committee members approved the recommendation.
1. Report on EMT Retreat
Don McIntyre reported on the Executive Management Team's retreat, which was held last
month. The emphasis was on delegating decision-making downward through the
organization and performance based evaluations. The members received a copy of the
Consensus statement developed after the retreat, which will be distributed to all
employees. The facilitator, Dr. David Ltbert, has been asked to continue to work with the
EMT and has asked to interview each member of the Steering Committee.
Action hem: Jean Tappan will provide PDC Committee members concems developed
by Frank Dryden to Dr. Libert and will schedule these interviews.
2. MGD Calculations
At the request of the FAHR Committee, Greg Mathews reported on changes to the
allocation formula for determining the MGD calculation. Greg mentioned that the model
will continue to be revised as more and better information is received. The benchmarks
have not changed. Staff is to continue to evaluate other agencies benchmarks in an
effort to compare our agency with others in the same industry.
Action Item: Greg Mathews is to prepare report applying the revised cost allocations for
the past five years and report back to the December FAHR and Steering Committees.
Director McGuigan also asked that high flows be considered in the report.
4. Report on Labor/Management Committee
Don McIntyre reported that, in an effort to work more effectively with employees, the
union representatives have suggested that a Labor/Management Committee be formed.
The objective is constructive; they are concerned about working with the DART
recommendations that could potentially lead to meet-and-confer issues. Chairman
Collins will meet with that Committee on December 15. Don will report to the Steering
Committee on these meetings.
Minutes of the Steering Committee
Page 4
November 19, 1997
Director Steiner reported on the progress the County of Orange in changing to a
performance-based pay system. At this time five units representing 11,000 employees
have agreed to the new system. In order to get buy in, the County offered a 2% non-base
building bonus to all employees.
5. The Committee reviewed the agenda items scheduled to be presented to the Committees
in December.
CLOSED SESSION
There was no closed session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
The General Manager reported that a letter was received from SAWPA requesting that the payment
of late penalties, amounting to $117,762.78 be waived. It was moved, seconded and passed to add
this discussion to the agenda.
A meeting was held November 3 with representatives of the SAWPA Board. They delivered a
check in the amount of$209,104 for payment towards the 10th mgd of capacity, and at that time
they requested that the late payment charge of$117,762.78 be waived, and the also requested a
seat on the Boards of Directors. Chairman Collins had persuaded them to hold off on that
request until after our consolidation. These actions will require Board action. Counsel reported
that the Directors could waive these charges.
Action: Staff to prepare an agenda report re the SAWPA request for the next FAHR Committee.
Director McGuigan had several questions on the vehicle reduction report, which staff answered.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
Chairman Collins stated that the minutes from the last meeting indicated that the subject of renaming
the Districts would be discussed at this meeting. Don McIntyre said that this issue was not ready for
this meeting and will be added to the agenda for the December Steering Committee meeting.
GENERAL MANAGER'S REPORT
The General Manager reported on OCR activities, and sought direction on how to keep the Board
members advised of what is happening. Michelle Tuchman, Director of Communications,
reported on the activities of the PR consultant to date. The Notice of Preparation for the EIR will
be mailed December 15 to 350 individuals and agencies. The media briefing kits will be included
in the Directors' December Board meeting agenda packages. These are for the first phase of the
reclamation project, investigating the possibility of the project. Director Swan again expressed
concern about managing the consultant.
Minutes of the Steering Committee
Page 5
November 19, 1997
CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for December 17, 1997 at 5:30 p.m.
ADJOURNMENT
The Chair declared the meeting adjourned at 7 p.m.
Submitted by:
J Tappan, Stee ' g tZommittee Secretary
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STEERING COMMITTEE r' t1R79/97oae roxsa.
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AGENDA REPORT em Numbe Item Numbs
County Sanitation Districts of Orange County,California
FROM: Blake P. Anderson, Assistant General Manager
Originator: Michelle Tuchman, Director of Communications
SUBJECT: DISTRICTS' NAME CHANGE AFTER CONSOLIDATION
GENERAL MANAGER'S RECOMMENDATION
Consider changing the name of the Districts after consolidation in an effort to more
clearing present the business of the Districts.
SUMMARY
Consolidation of the Districts affords an opportunity to change our name, should the
Joint Boards so choose. To provide the Boards with a list of possible names and to
engage the participation of employees, staff was encouraged to submit
recommendations. Of the 38 received, there were numerous duplications. Seven are
presented for consideration.
PROJECT/CONTRACT COST SUMMARY
None at this time.
BUDGETIMPACT
❑ This item has been budgeted. (Line Rem: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
The cost of a name change will be factored into the cost of reordering many of our
current items. For example, the FY 97-98 budget includes the usual reprinting of some
stationery items, including letterhead, envelopes, business forms, business cards,
brochures, pamphlets and other materials imprinted with our name. The cost for these
items is approximately $25,000. (We have a temporary "hold" on reordering these
items pending the name-change decision.) The possibility exists that we would have to
reorder critical items before we have used the stock on hand to meet our July 1
consolidation deadline. Otherwise, the cost of reprinting will be divided between the FY
97-98 and 98-99 budgets. Other items that will need updating include patches on work
shirts and jackets. And, while many of the signs located throughout the plants are
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produced in house, the Vrger signs will need to be replaced.cost has not been
determined for signage replacement.
ADDITIONAL INFORMATION
The following are the suggested name changes:
- Orange County Wastewater Authority (OCWA)
- Orange County Clean Water Authority (OCCWA)
- Orange County Sanitation District(OCSD)
- Orange County Consolidated Wastewater Authority (OCCWA)
- Orange County Wastewater Treatment Authority (OCWTA)
- Orange County Wastewater Management District (OCWMD)
ALTERNATIVES
Adopting a very subtle change of name by dropping the"s"from the District to become the
County Sanitation District of Orange County. This will allow the continued use of"CSDOC", but
may continue to confuse the public that think the Districts handles both solid waste and
wastewater.
CEQA FINDINGS
N/A
ATTACHMENTS
N/A
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AGENDA REPORT iem�Numee ItemN mt
County Sanitation Districts of Orange County, Califomia
FROM: Blake P. Anderson, Assistant General Manager
Originator: Nancy J. Wheatley, Director of Technical Services
SUBJECT: WATER ENVIRONMENT FEDERATION (WEF) IN SINGAPORE, ASIA
GENERAL MANAGER'S RECOMMENDATION
1) Approve out-of-country travel by Nancy J. Wheatley; 2) Approve payment of
registration fee in the amount of $575 for Nancy J. Wheatley for the Water Environment
Federation's Technical Conference in Singapore, Asia.
SUMMARY
Nancy J. Wheatley, Director of Technical Services, has co-authored a technical paper
that has been accepted for presentation at the March 1998 WEFTEC Asia Conference
in Singapore, and has requested that the Districts authorize her attendance at the
conference and pay the $575 registration fee. All other expenses will be paid by Ms.
Wheatley.
PROJECT/CONTRACT COST SUMMARY
The cost of registration is $575.
BUDGETIMPACT
❑ This item has been budgeted. (Line item: Travel)
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
❑ Not applicable (information item)
The Technical Services Department's travel budget for FY 97-98 is $22,100. The
remaining balance to date is $12,990.
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ADDITIONAL INFORMATION
Ms. Wheatley has had an abstract accepted for the Water Environment Federation's
Asia Singapore March 1998 Conference. She has been asked to present her technical
paper that is entitled, "is There a Future for Reuse of Biosolids at any Price?" The
Conference is a new WEF initiative to increase opportunities for professionals from
around the world to share wastewater technical and management strategies with their
colleagues. The registration fee of$575 includes the full conference and exhibition.
The advance registration price deadline is February 5, 1998. Ms. Wheatley, who will be
using 36 hours of regular time to attend the meeting, will pay all other expenses.
ALTERNATIVES
The alternative is for the Districts not to fund the registration fee. The conference
represents a new opportunity for a senior Districts' staff member to learn how other
countries address many wastewater technical and management issues. In addition, this
new perspective comes at a time when we are engaged in a significant strategic
planning process and could generate innovative approaches for the Districts.
CEQA FINDINGS
N/A
ATTACHMENTS
Steering Committee:
1. Copy of the partial program announcement
Joint Boards:
1. Copy of the partial program announcement
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STEERING COMMITTEE M ftn9 Dae To a&.
12/17/97 12/17/97
AGENDA REPORT oemlJumDe Iem Numbe
County Sanitation Districts of Orange County,California
FROM: Director George Brown, Chair, Ad Hoc Committee re OCR
Originator: Donald McIntyre, General Manager
SUBJECT: APPOINT THE GENERAL MANAGER AS ALTERNATE DIRECTOR ON
GRS PROJECT COOPERATIVE COMMITTEE
GENERAL MANAGER'S RECOMMENDATION
Recommend the appointment of the General Manager as an Altemate Director on the
Joint CSDOC/OCWD Cooperative Committee for the Groundwater Replenishment
System (GRS) (formerly OCR) for the purpose of having quorum at meetings
SUMMARY
At the November 25, 1997 meeting of the Groundwater Replenishment System Project
Cooperative Committee, the members recommended that the general managers of the
Orange County Water District and the County Sanitation Districts be appointed as
Alternate Directors on the Joint Committee for the purpose of meeting a quorum.
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
ALTERNATIVES
No action could result in the possibility of project delays because a quorum of the
Committee members was not present to take action on agenda items.
\WaPNpIMIpbCaMpmEa 0.ah RepxhWnn,p Carmew\G0.5A W,n Ah WO
Rwm 1m17x7 Page 1
CEQA FINDINGS
N/A
ATTACHMENTS
To Steering Committee:
1. Excerpt from November 25, 1997 Minutes
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Rms MW Page
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MINUTES OF JOINT GROUNDWATER REPLENISHMENT SYSTEM(GRS)PROJECT
COOPERATIVE COMMITTEE MEETING: COUNTY SANITATION DISTRICTS OF
ORANGE COUNTY AND ORANGE COUNTY WATER DISTRICT
November 25, 1997, 11:45 a.m.
A meeting of the Joint CSDOC/OCWD Cooperative Committee for the Groundwater
Replenishment System(GRS)Project was held in the Boardroom at the OCWD offices at
11:45 a.m. on November 25, 1997. Members of the Committee present: CSDOC Directors
George Brown and Peer Swan(arrived at 12 noon); OCWD Directors Philip L. Anthony and Iry
Pickier, Chairman of the Joint Committee. CSDOC Committee member Norman Eckemode and
OCWD member Langon W. Owen were absent. CSDOC staff in attendance were: General
Manager Donald F.McIntyre,Director of Communications Michelle Tuchman, Communications
Analyst Cymantha Atkinson,and Director of Technical Services Nancy Wheatley. OCWD staff
in attendance were: General Manager William R. Mills Jr.,General Counsel Clark Ide,Assistant
General Manager Martin Rigby,Associate General Managers Steven Conklin,John Kennedy,
and James Van Hann, Senior Engineer Tama Snow,Public Affairs Specialist Janice Pratte, and
District Secretary Barbara White. Others in attendance included: OCWD Director Bud Quist;
Cheryl Downey and Erika Temm of Adler Public Affairs; and Dave Argo of Black& Veatch.
The following matters were considered.
I. Public Affairs issues
The Agenda packets included a press release,briefing paper, fact sheet, question and answer
sheet, and an internal guide for media contacts,prepared by staff of the Districts and Adler
Public Affairs. The Committee's comments on these documents were discussed in preparation
for approval of the final media message materials at the December 9 Committee meeting.
2. Minutes of November 14 GRS Joint Committee meetine
Upon motion by Director Swan, duly seconded and carried,the Minutes of the
November 14, 1997 GRS Committee meeting were approved as mailed.
3. Addition of Alternate Directors on GRS Project Joint Committee
It was moved by Director Brown,duly seconded and carried,it was agreed to recommend
that CSDOC General Manager Don McIntyre and OCWD General Manager William R.
Mills Jr. be appointed as Alternate Directors on the Joint Committee for the purpose of
having quorum at the meetings.
4. Schodul€
Ms. Tuchman distributed and reviewed a revised schedule of Project milestones for December
and January,providing for Committee meetings December 9 and January 27.