Loading...
HomeMy WebLinkAbout1997-12 • In the Office of the Secreta. Coun Sanitati n it lot s No(s) M 2W County Sanitation Districts J/� 81998 ornia P.o Box 8127. 10844 Ellis Avenue By ) Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, December 17, 1997 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, December 17, 1997, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: OTHERS PRESENT: PRESENT: Thomas L.Woodruff, General Counsel John J.Collins,Joint Chair Ryal Wheeler Peer A. Swan,Vice Joint Chair George Brown,Chair, FAHR STAFF PRESENT: Pat McGuigan,Chair,OMTS Donald F.McIntyre, General Manager Bill Steiner,Director/Supervisor Blake P.Anderson,Assistant General Manager Jean Tappan,Committee Secretary Nancy Wheatley,Director of Technical Services ABSENT: Burnie Dunlap,Chair, PDC APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the November 22, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. Minutes of the Steering Cr--mittee Page 2 �..' December 17, 1997 REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. REPORT OF THE GENERAL MANAGER The General Manager received a copy of a letter to LAFCO from IRWD requesting that the hearing on consolidation of the Districts be delayed 60 days so that they have additional time to consider impacts on existing agreements after consolidation. Discussions are continuing between IRWD and the Districts, and a meeting has been scheduled for January 5, 1998 to review IRWD's concerns. It appears that a written understanding should be able to be resolved without holding up the LAFCO process. At the Board meeting, a report will be presented on the impacts of the December 6 storm. Blake Anderson described some of the activities and findings that will be discussed. Nancy Wheatley reported that the draft NPDES permit has finally been received. The changes were briefly discussed. They will be discussed in detail at the December 18 Strategic Plan Ad Hoc Committee. Public workshops are scheduled for January 22 and 23. The hearing is scheduled for Friday, March 6. The permit will be effective 33 days after that date and will be in force for five years. Linda Eisman, Training Manager, has resigned to take a position in Savannah, Georgia. The position will be filled from within the organization. REPORT OF GENERAL COUNSEL General Counsel requested that an item be added to the closed session on two matters of litigation. The Committee agreed to the addition. DISCUSSION ITEMS (Nos. 1-5) 1. Renaming the Consolidated Districts. Michelle Tuchman reported that there were 38 suggestions received and the list was narrowed to seven. General Counsel indicated that the name of the Districts can be changed at any time during the consolidation process. The consensus of the Steering Committee was to change the name to"Orange County Sanitation District." Action Item: Prepare an Agenda Report for the January Board agenda recommending changing the name of the agency to"Orange County Sanitation District(OCSD)." 2. Nancy Wheatley's WEF Trip to Singapore, March 1998. It was moved, seconded and passed to recommend that the Joint Boards approve out-of-country travel by Nancy J. Wheatley; and approve payment of registration fee in the amount of$575 for Nancy J. Wheatley to attend the Water Environment Federation's Technical Conference In Singapore, Asia. Minutes of the Steering Cor�Fimittee \"V Page 3 December 17, 1997 3. Consider recommending the appointment of the General Manager to serve as an alternate director on the Joint CSDOCIOCWD Cooperative Committee for the Groundwater Replenishment System (GRS), formerly the OCR Project, for purposes of having quorums at meetings. The motion was moved, seconded and unanimously approved. 4. Labor/Management Committee Meeting—Report of Meeting held on December 15, 1997. The General Manager explained the background leading up to the formation of this Committee. The intent is to have an ongoing relationship with the union representatives to try to avoid confrontations. The unions have expressed concem about DART dealing with meet and confer issues. Joint Chair Collins reported that the meeting was "open"and worth the effort. Basic philosophies and the structure of the committee were discussed. 5. The routine action of reviewing next month's Agenda Items scheduled to be presented to Committees was not held because the Committees are not meeting in January. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Blake Anderson reported on recent activities regarding the bankruptcy. Director Steiner provided insight on behalf of the Board of Supervisors. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for January 28, 1998 at 5:30 p.m. CLOSED SESSION The General Manager reported to the Directors the need for a dosed session, as authorized by Government Code Section 45956.9, to discuss personnel issues. He reported that the item could be added pursuant to Government Code Section 54954.2(b) upon a two-thirds vote of the Committee. No other item would be discussed or acted upon. The Committee convened in closed session at 6:50 p.m. Confidential Minutes of the dosed session held by the Committee have been prepared in accordance with California Government Cade Section 45957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the action taken will be publicly reported at the time that the approved action becomes final. At 7:05 p.m., the Committee reconvened in regular session. Minutes of the Steering Committee Page 4 December 17, 1997 ADJOURNMENT The Chair declared the meeting adjourned at 7:06 p.m. Submitted by: appan, Stee ' g Committee Secretary A I W MI ..Cm STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2. 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, December 17, 1997, was duty posted for public inspection in the main lobby of the Districts' offices on Friday, December 12, 1997. IN WITNESS WHEREOF, I have hereunto set my hand this 17th day of December, 1997. Penny Kyle, Sec ry of,6 ch of the Boards of Directors of Coun y Sani(�t on Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 of Orange County, California Posted: December 12 , 1997, u( - TJ 3Arr By: Signature wptlee'gmmrcwnm�pOsti,glm COUNTY EIVMITATION DISTRICTS OF DRAME COUNTY, CALIFORNIA December 12, 1997 phone: p1419822411 mailing address: NOTICE OF MEETING P.O.8.8127 Fountain tally.M STEERING COMMITTEE 92]2Bb12] street Win.: 10844810.Avanua Fountain Valley.CA COUNTY SANITATION DISTRICTS 92708-701B NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA Member WEDNESDAY, DECEMBER 17, 1997 AT 5:30 P.M. Agencies • Cities DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE An°Beim Brae FOUNTAIN VALLEY, CALIFORNIA 92708 Buena Perk Cypress Fountain Valley Fullerton HUMingtan Beach A regular meeting of the Steering Committee of the Joint Boards of Directors of bona County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11. 13 and 14 of Orange County, Le Habra Le Palma California, will be held at the above location, date and time. Los Alamitos Newport Basch Orange Placentia Sande An So./Beech Stanton Tustin Villa Perk Yarb.Linda County of Orange soldiery District. Costa Mean Gordon Grove Midway City Water District. Irvine Ranch A Public Wastewater end Enidironmendel Management Agency Committed to Protecting the Enwronment Since 1954 .y. r. STEERING COMMITTEE Roll Call: Meeting Date: December 17. 1997 Meeting Time: 5:30 p.m. Meeting Adjourned: Committee Members John J. Collins, Joint Chair....................................... Peer A. Swan, Vice Joint Chair................................. _ George Brown, Chair, FAHR.................................... _ Sheldon Singer, Chair, PDC..................................... Pat McGuigan, Chair, OUTS.................................... Bill Steiner, Supervisor............................................. _ Others Thomas L. Woodruff, General Counsel.................... Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson, Asst. General Manager.............. Michelle Tuchman, Director of Communications......._ Jean Tappan, Secretary........................................... c: Debra Lecuna Lenora Crane r December 17. 1997 Agenda December 11, 1997 AGENDA REGULAR MEETING OF THE STEERING COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3,5,6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, DECEMBER 17, 1997 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10644 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the speck item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). 1 December 17, 1997 Agenda APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the November 22, 1997 Steering Committee meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS (Items 1-5) 1. Renaming the Consolidated Districts (Blake Anderson and Michelle Tuchman) 1. Nancy Wheatley's WEF Trip to Singapore, March 1998 (Blake Anderson) 3. Consider recommending the appointment of the General Manager to serve as an alternate director on the Joint CSDOC/OCWD Cooperative Committee for the Groundwater Replenishment System (GRS), formerly the OCR Project, for purposes of having quorums at meetings. 4. Labor/Management Committee Meeting—Report of Meeting held on December 15, 1997 (John Collins and Don McIntyre) 5. The routine action of reviewing next month's Agenda Items scheduled to be presented to Committees will not be held because the Committees are not meeting in January. CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. 2 December 17, 1997 Agenda 1. Convene inclosed session, pursuant to Section 54957.9, to discuss personnel issues. 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, January 28, 1997. jt M MN COV WrW�51E�11NG CGMMIflEF9TOEQ1Y1]B]�W^0a1 Ox Notice to Committee Members: For any questions on the agenda or to place items on the agenda, Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: John Collins (714)965-4400(City Hall) Secretary: Jean Tappan (714)962-2411, Ext.2001 (714)962-0356(Fax) 3 t. County Sanitation Districts of Orange County,California P.O.Box 8127. 108" Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, November 19, 1997 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, November 19, 1997. at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: OTHERS PRESENT: PRESENT: Terry Andrus,Counsel John J.Collins,Joint Chair Ryal Wheeler,Midway City Homeowner and Peer A.Swan,Vice Joint Chair CSDOC staff member George Brown, Chair,FAHR Burnie Dunlap,Chair,PDC STAFF PRESENT: Pat McGuigan,Chair,OMTS Donald F.McIntyre,General Manager Bill Steiner,Director/Supervisor Michelle Tuchman,Director of Communications Terri Josway,Safety and Emergency Response Manager ABSENT: Dan Tunnicliff, Emergency Response Supervisor Larry Kraemer,Senior Engineer Greg Mathews, Principal Adminstrative Analyst Nick Arhontes, Collection and Plant Facilities Maintenance Manager Jean Tappan,Committee Secretary APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS Ryal Wheeler, Midway City homeowner and CSDOC employee, addressed the Steering Committee on five issues: 1) Tour Guide Program. Mr. Wheeler complimented those who put the program in place. As a participant in this program, he had the opportunity to give his first tour this week and it was very rewarding; 2) Proposed Softball Diamond. Mr. Wheeler expressed his thanks to the Steering Committee for considering this facility. He said that this will benefit many of the employees; 3) Renaming the Districts. Mr. Wheeler expressed concern about changing the name of the Districts and hoped that any name change would be representative of this fine Minutes of the Steering Committee Page 2 November 19, 1997 agency; 4) Dedication of the CNG Station. Mr. Wheeler requested that Midway City officials and homeowners associations receive invitations to this event, and 5) Mr. Wheeler expressed concemed with the RACIPAC democratic process because of the lack of elected officials on the committees. As a Midway City resident, he does not know who to go to to voice concems regarding these committees. Any recommendations from these committees can go through the governing board before decisions are made. Joint Chairman Collins thanked Mr. Wheeler for his comments and pointed out that the committees were advisory committees only. The Joint Boards of Directors will be accountable for any actions. These committees were established as part of the Districts' outreach program. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the October 22, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. REPORT OF THE GENERAL MANAGER The General Manager asked to defer his report to later in the meeting. REPORT OF GENERAL COUNSEL Counsel did not make a report. DISCUSSION ITEMS (Nos. 1-5) General Manager Don McIntyre asked that the order of the discussion items be changed to accommodate the group making the presentation on High Flow Emergency Preparations. There was no objection by the Committee members. 3. High Flow Emergency Preparation Review Mr. McIntyre reported that staff has done a good job in preparing this program and he requested direction from the Steering Committee on whether to make the same presentation to the full Boards. Staff members Terri Josway, Dan Tunnicliff, Larry Kraemer and Nick Arhontes reported on the all-day high flow emergency preparations table-top exercise that was held last week. The goal was to maximize efforts during high Flow conditions through a simulated storm event. 1 Minutes of the Steering Committee Page 3 November 19, 1997 The exercise took eight hours and involved forty staff members. It tested the incident command system and treatment plant and collection facilities response plans. Nick Arhontes reported that the lessons learned in the exercise were put into action today in response to a problem in Seal Beach, Larry Kraemer, one of the designers of the exercise, went over the concepts in developing the activation levels and the trigger levels. Michelle Tuchman explained some of the internal and external communication challenges that occurred during the exercise. The review of the exercise determined that additional equipment and supplies are required for the Command Center, and there is a need to work out how to get information into the Command Center from the field. Chairman Collins thanked staff for the presentation, and recommended that a presentation be made to the OMTS Committee at their December meeting. During the OMTS Committee report to the Joint Boards a brief(34 minutes) presentation may be requested. The Steering Committee members approved the recommendation. 1. Report on EMT Retreat Don McIntyre reported on the Executive Management Team's retreat, which was held last month. The emphasis was on delegating decision-making downward through the organization and performance based evaluations. The members received a copy of the Consensus statement developed after the retreat, which will be distributed to all employees. The facilitator, Dr. David Ltbert, has been asked to continue to work with the EMT and has asked to interview each member of the Steering Committee. Action hem: Jean Tappan will provide PDC Committee members concems developed by Frank Dryden to Dr. Libert and will schedule these interviews. 2. MGD Calculations At the request of the FAHR Committee, Greg Mathews reported on changes to the allocation formula for determining the MGD calculation. Greg mentioned that the model will continue to be revised as more and better information is received. The benchmarks have not changed. Staff is to continue to evaluate other agencies benchmarks in an effort to compare our agency with others in the same industry. Action Item: Greg Mathews is to prepare report applying the revised cost allocations for the past five years and report back to the December FAHR and Steering Committees. Director McGuigan also asked that high flows be considered in the report. 4. Report on Labor/Management Committee Don McIntyre reported that, in an effort to work more effectively with employees, the union representatives have suggested that a Labor/Management Committee be formed. The objective is constructive; they are concerned about working with the DART recommendations that could potentially lead to meet-and-confer issues. Chairman Collins will meet with that Committee on December 15. Don will report to the Steering Committee on these meetings. Minutes of the Steering Committee Page 4 November 19, 1997 Director Steiner reported on the progress the County of Orange in changing to a performance-based pay system. At this time five units representing 11,000 employees have agreed to the new system. In order to get buy in, the County offered a 2% non-base building bonus to all employees. 5. The Committee reviewed the agenda items scheduled to be presented to the Committees in December. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY The General Manager reported that a letter was received from SAWPA requesting that the payment of late penalties, amounting to $117,762.78 be waived. It was moved, seconded and passed to add this discussion to the agenda. A meeting was held November 3 with representatives of the SAWPA Board. They delivered a check in the amount of$209,104 for payment towards the 10th mgd of capacity, and at that time they requested that the late payment charge of$117,762.78 be waived, and the also requested a seat on the Boards of Directors. Chairman Collins had persuaded them to hold off on that request until after our consolidation. These actions will require Board action. Counsel reported that the Directors could waive these charges. Action: Staff to prepare an agenda report re the SAWPA request for the next FAHR Committee. Director McGuigan had several questions on the vehicle reduction report, which staff answered. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING Chairman Collins stated that the minutes from the last meeting indicated that the subject of renaming the Districts would be discussed at this meeting. Don McIntyre said that this issue was not ready for this meeting and will be added to the agenda for the December Steering Committee meeting. GENERAL MANAGER'S REPORT The General Manager reported on OCR activities, and sought direction on how to keep the Board members advised of what is happening. Michelle Tuchman, Director of Communications, reported on the activities of the PR consultant to date. The Notice of Preparation for the EIR will be mailed December 15 to 350 individuals and agencies. The media briefing kits will be included in the Directors' December Board meeting agenda packages. These are for the first phase of the reclamation project, investigating the possibility of the project. Director Swan again expressed concern about managing the consultant. Minutes of the Steering Committee Page 5 November 19, 1997 CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for December 17, 1997 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7 p.m. Submitted by: J Tappan, Stee ' g tZommittee Secretary mw.�.slEmv+c rduanEenwovniiw�..M.a: STEERING COMMITTEE r' t1R79/97oae roxsa. 13/1 AGENDA REPORT em Numbe Item Numbs County Sanitation Districts of Orange County,California FROM: Blake P. Anderson, Assistant General Manager Originator: Michelle Tuchman, Director of Communications SUBJECT: DISTRICTS' NAME CHANGE AFTER CONSOLIDATION GENERAL MANAGER'S RECOMMENDATION Consider changing the name of the Districts after consolidation in an effort to more clearing present the business of the Districts. SUMMARY Consolidation of the Districts affords an opportunity to change our name, should the Joint Boards so choose. To provide the Boards with a list of possible names and to engage the participation of employees, staff was encouraged to submit recommendations. Of the 38 received, there were numerous duplications. Seven are presented for consideration. PROJECT/CONTRACT COST SUMMARY None at this time. BUDGETIMPACT ❑ This item has been budgeted. (Line Rem: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) The cost of a name change will be factored into the cost of reordering many of our current items. For example, the FY 97-98 budget includes the usual reprinting of some stationery items, including letterhead, envelopes, business forms, business cards, brochures, pamphlets and other materials imprinted with our name. The cost for these items is approximately $25,000. (We have a temporary "hold" on reordering these items pending the name-change decision.) The possibility exists that we would have to reorder critical items before we have used the stock on hand to meet our July 1 consolidation deadline. Otherwise, the cost of reprinting will be divided between the FY 97-98 and 98-99 budgets. Other items that will need updating include patches on work shirts and jackets. And, while many of the signs located throughout the plants are G Ntgb eldl 0aM1 Re,u'LLlS he C WW—Clue —1 dW Remo! ,a17A7 Pagel produced in house, the Vrger signs will need to be replaced.cost has not been determined for signage replacement. ADDITIONAL INFORMATION The following are the suggested name changes: - Orange County Wastewater Authority (OCWA) - Orange County Clean Water Authority (OCCWA) - Orange County Sanitation District(OCSD) - Orange County Consolidated Wastewater Authority (OCCWA) - Orange County Wastewater Treatment Authority (OCWTA) - Orange County Wastewater Management District (OCWMD) ALTERNATIVES Adopting a very subtle change of name by dropping the"s"from the District to become the County Sanitation District of Orange County. This will allow the continued use of"CSDOC", but may continue to confuse the public that think the Districts handles both solid waste and wastewater. CEQA FINDINGS N/A ATTACHMENTS N/A MT:jt G NmleWMyeMep ft RvMft l ng g:anm Weme Lbnge.ml.dw R...e. 1W7W Page 2 � � MeeEnq pat! To J[.BQs. STEERING COMMITTEE , ngC I2.117197 )LB&. AGENDA REPORT iem�Numee ItemN mt County Sanitation Districts of Orange County, Califomia FROM: Blake P. Anderson, Assistant General Manager Originator: Nancy J. Wheatley, Director of Technical Services SUBJECT: WATER ENVIRONMENT FEDERATION (WEF) IN SINGAPORE, ASIA GENERAL MANAGER'S RECOMMENDATION 1) Approve out-of-country travel by Nancy J. Wheatley; 2) Approve payment of registration fee in the amount of $575 for Nancy J. Wheatley for the Water Environment Federation's Technical Conference in Singapore, Asia. SUMMARY Nancy J. Wheatley, Director of Technical Services, has co-authored a technical paper that has been accepted for presentation at the March 1998 WEFTEC Asia Conference in Singapore, and has requested that the Districts authorize her attendance at the conference and pay the $575 registration fee. All other expenses will be paid by Ms. Wheatley. PROJECT/CONTRACT COST SUMMARY The cost of registration is $575. BUDGETIMPACT ❑ This item has been budgeted. (Line item: Travel) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) The Technical Services Department's travel budget for FY 97-98 is $22,100. The remaining balance to date is $12,990. WNWd1YMpk4fulawtl Ona RepAlflxnrq CmmmxV4IN RgWYa,.C¢ R. W?S? Page 1 ADDITIONAL INFORMATION Ms. Wheatley has had an abstract accepted for the Water Environment Federation's Asia Singapore March 1998 Conference. She has been asked to present her technical paper that is entitled, "is There a Future for Reuse of Biosolids at any Price?" The Conference is a new WEF initiative to increase opportunities for professionals from around the world to share wastewater technical and management strategies with their colleagues. The registration fee of$575 includes the full conference and exhibition. The advance registration price deadline is February 5, 1998. Ms. Wheatley, who will be using 36 hours of regular time to attend the meeting, will pay all other expenses. ALTERNATIVES The alternative is for the Districts not to fund the registration fee. The conference represents a new opportunity for a senior Districts' staff member to learn how other countries address many wastewater technical and management issues. In addition, this new perspective comes at a time when we are engaged in a significant strategic planning process and could generate innovative approaches for the Districts. CEQA FINDINGS N/A ATTACHMENTS Steering Committee: 1. Copy of the partial program announcement Joint Boards: 1. Copy of the partial program announcement NJW:ahh:jt ms.ma.niarereernsMe.om awm�K ,a�mm..vuv npm.eeo e: amwa. Wnrev Page 2 Pms _ -AresentetlDy I& Cosponsoretl by �BPteleraIroIlillfllt v� Fe*eratn' ; Environmental Engineering Society of Singapore f�� 4 WF?:EC � 4 Ain MUM em di : u •': , �l •`'si'� '� �1' � � i�S��� fPAIV gg Mo S y • r rMw'i QSh y ✓ Se � �r � w '$ ✓y cc..�,., is Fs -w r � 1 Preliminary Technical grogram 1� %u AARWIk'%Idl livldnp'llvup;hti:d IW'nf owoic amp Mu.vl n,n.h.., .i facility Operations a Collection Systems/Stormwaler J ft R*L Nklxd.xl Session 9:Management/ Session 11A:Odor and Corrosion Control lapin al"n"A MR"W"Ia dx' Control of Odors and VOCS All ElAW.R.,W lining T,+dnn 4ry:k,kr IkanxQx,(J4v:xT AnxvmrAs lhi�q: Nava xlal AbkNkx(:x.nd in etRAI -m(, G.nnkm l'nrax'Oun;n.1 W(Wdaolknar LAW I ligll lintlmrai.llniy+i, I lNmx'l. ALAxxldi.M.Nxlnwx N IWIOI Nati(III]IS I'nN'(tidnl' DGIIRYtT W,axra: )li,IxnJ/).Vern• /im,knre.Armin IAI lavx'h IAlrxin inmreduN Iln,l&,g,R R,Wp.Lxoq(kk.MARIbnl+ Ikaxyil..fnlnl llw tJx,nx:d lkning,d. '—Il" Rdrn G.O'/AYN•.Nan It HIAdn Cli,kal L„a„111,0 k...I..Wl:uLI,x., %5nla'nn kv(kk...alxl l:v'nnk x,(inmA b 11wn,A Ika.fill Wu nTIINL.Akh AIR Fa,'ilin'()jxnnxa AL G.O'lltl.n At Ain'Frhx: Rnxula O.Alraldn WrIwId Session 11B:OlMalls Nnlnpl.worn IkIt Alk'hR41)Ak.... Ih1Ikfkln,J(kkxs Inm:,AL lr wUlll• Af!//s/Hc/Inelxr•xx Gllnlrlrni(x,.Sulk fix Iln' Ibr Usilry:(kkx livx+kxL.I)Ala alNl Air lkyvrskn gxml OUlfaR,Vnllkl(a.(ilifixR13n'Li Alternate SNxkiing F'nnd•GJ/inA.pel l:Nnn-44., M11W Slu(Ikr ldSnrnkn h,MLU Il.kii.1 ,5'kn'AnII.I.l `Rf L'nnn,:Illl'Ul/fxvgexur MlJrnJ.Nxrill.RJIII Iry InAimrmkm (quimnmkxld l"x'Naxl Emir❑„ign fir JOA : nirry;IIW Ilx,g-TLTlu I lnlinlO.amp AMkl Tx4adn.ANaal ,u Auxka I hill,ll)xinryn+,Sulfnk bk«li,x; I Anion lllkckN,'W Abrku 11i0nvs llnnIII U.Idri. Ike aJ Mnvw,fAp.,if/MIµ. with MRRRu.Tk''Din k11i11-VAI,•L> Widil,l I'Julwan, iar All G.J,a,dn AIicbmJJ.Om•, 11r"fun4lip W il),Ingmn SAllli kk A Natural Systems and Ci........1 In sLW.lp.'1Xkn m a%amaga• Session 11C:Rood and water Treatment liamnxn,F'xikp' Stonewall Management In la,n'x CC Nr I k'-ara(d Gen ollu"Sxnn vARA-Fkxdim Session 13:Rural <kknrGmnd llJnp G,ulpblmnlihera in lknkaux,F.. Wastewater Treatment Aa'ila Iknrl M Gnleb n/,JD.lkdad,x C.Ik nnx/ Wrinvbling SAM i•.U.:NI Innuva i,r Sllnnwx r Alalnµ+„tiv in a lkv'n('imn111. Aprin.1,in Snall Gmlmuni(r Yhmtwn(rr I..Q.Gxnlnrian ldlcx4,l limy Air .]Anus "XtRiAJl 11xnununl Mtt L. vlip,Ang auh G.Muaxa•N,irna l Carlin /A.%4ns W. k,(ra In./GoRgr C.Gnnkvl, ARNM..., Ik,ufiNellI vRRfµM,min-%YxInY'Rllrxdf H%(41(Ild/:'S/NYtY• Invn•AI C/n AN1A I5dll wSxx:I MlnkA Iknxs,k mul hnllnlri]I U:tuawmar5)urnn (kin,Gnnnd(1 Ilb,.xy:(rrl'f E,<Rnn. Jr(eAl11AVNNILra[All/L,MII'Nukb.//mfrr(wJRII fir Rural Anm in Nt,v&,b(ul UiJ,ilemn l•Idik IWAR lkrynnnurx lnI Akak{.(),xilnin,OrRralkxn•A A l k'all J.Wllrnd/c,:JILC(.wkc l)JAverr"., lbnles L H.Jldutwnm Jrn'a L 111.Ikxll. In-urt,Tun.e15uxAp,' an J.Ilnn/ing Iluvll Ildnxl h4f•CI'n..Vralwl,Hirkrtld SvJnds4•i. Impnniry:Iln Tn inu,u Ild(m,uux:N hnluAf Mrf IAI/iVMIrn,MM/ANrd,:ASdrlf/Ynodxulrr Ta,"in Mi ,W. IV Gnnr,ing to Fnm'n a A(NAkaNx„d lhxxxnx,xkxul lksl Uhwt,w,cr li Arlaxax 5r.— A Facilit•Management kbr. ,m n(F Iilx,fir Odnn RuINAf y O Lry, MalmlaYnaa n / -r Ng Saiv. un/u e Na�/nndai and Financing GnnA:AUa,hinnn nc.r,xrk,xr lVfinrnuli,WunNn(Ja Session SOA:Rna and Pmnti /Irµ V Tnxy Arn .. U Aerur ml fuunts.,lYxl kSmal.. Alternates T v".ng/xn, .MmtrLd G HniaA O.U(Yile Axb:Allen.,W,.AAk •dux' Akxkimul"Ix'IM'v,ai+'in 1Auk(br Euimaling S,Ak6 Pnid ikn in a lagnn5)xatnl fii,t,M//k,;lkdWfi Ri s CH.Akan&,Ta•I'll•,.Fink,,,,F kddd. M"ll,'lxlz ASdxYYJdllld,xm,Wm- :&" 11x.•Iilljm,r m.n'Ginnx,(INIQ: fxnfrmy M1.AR..Vaxl/ilII#k rI; lmpnnx,l Mind T.Rlwt(Tirh11IA(IgR=, APnnr:Id.in(I/u lkii,,T of w.nlY.1 SLitT1Nn IASuxnl lk'ailL,l;<'S)vn+„ frndu l liglur llualdr EIRIAAA,in JktudiaGm U,14 L'x:Ill'r IMIa.Yi.in A,b Aral V'1.nikxrJ IRRI. 11 in,,It1Aal:Will,T/bµNrr,lMllxam lkrlailin, liv�Yq ift. ,OW,Ufdlm[Alllrt%ll SA1 INNI,dYI! AkAI%/knl,M'u6oM vhx 'R (i I AvRILAI Oingra.... xh—f)Iryxx,unilks AINI I%x Wflllllf (51Nxnuni,k,fir Fdaali'nikn in Iha' faxµ MRi Al.. 1klor n•// Ik„nxnldlry;.Asminlana....I Y =: ISlosolids&Residuals I Oak,in,W IlAI if.14%kn Management A(h.L'IFLVim•Nr(i,.l-lfia�ia�' UYwa+anY 14n IWx4,/inn Afmarxl,116011/Irdk" Tn:unxvp,k., mil Session a Ma ng Fnrinxn,xn1:11 WvRxade, An,ot%v in d W ARA-ln,l V`A A gal lnnc 11 I%ResidualsK and Biosolids CF-.w•i) wiGJe utTvi,na/i c-Gir/n, k111111:v inllr Ujllr]I,d W1VtHIAIIA5L,L r: IIxm�Ixk AS�bbi�WAC W:xnaC ASJxvYrl Ubsaylx,,,Ta'rtIIKt•(i.l%IIIu A..a c, N(x�h,lAl me,, akin-0Is art Wl'(ixxYlbf Alcrgcn.Nx Alnrl/xwa All<malM nxll•ml Nnun, IMx14ry....n,IJNARl.ul('r(Ikk'Ikr, \,.....n'ancl Mal},ia'nxavlh firlYllxryxY, J Rrux i./rxM/.' I.R.1 W,xix4111a'•AI(kndi.A ail N.R.MRAl'.x.Wduekm&,nInxnl Session 108:COm etitlO.and Ef9eleneY AA...N.Vvn1, dN'mud U.....Ydkl P Ondn/n,.Mdxn Jxwxa' lie w.;;xr Mx- r].v,w%nppn fir U':nL -v� l!ukla dN�dklnr4adlyNdyJil—I%.nFd o III—lxn krxn HP Nr Ronal A.a+ Ridwin Wgyx6/I+ itn�yb15 M.Ia Nx Awn .11 I/rrxunrnyxc\6 wal..l Alnnx•vnn. I air(im vimv A,,.R,LJ, Kne I.H14Alxrdnvx/. gr Six �x 11. wi .R",y:n.vl "Marrr,,,,lu,ll I Al•ni:n. IAIIA" fix OA nbmglti—dnl` IFln 6411, K-,Slraul;k, Yn,li'Aluu;p,avn Sxik LvN� 4a l:ndA In van " 1 WnI"'. N: IW ,'F wvmki/ /r MVIAxywv N Aywvxrry I.nm.nngu..l5 do nnm r.A kxknxv:l. AFun—k xl lk,mnnw 'In Ikel UlrA.'R.kmxay.M.R.. M vn Vaura Ill. ludo+xul Ik,hhnl+ I brwl/A,xI N•nh, av,n./I•n:uun lwr STEERING COMMITTEE M ftn9 Dae To a&. 12/17/97 12/17/97 AGENDA REPORT oemlJumDe Iem Numbe County Sanitation Districts of Orange County,California FROM: Director George Brown, Chair, Ad Hoc Committee re OCR Originator: Donald McIntyre, General Manager SUBJECT: APPOINT THE GENERAL MANAGER AS ALTERNATE DIRECTOR ON GRS PROJECT COOPERATIVE COMMITTEE GENERAL MANAGER'S RECOMMENDATION Recommend the appointment of the General Manager as an Altemate Director on the Joint CSDOC/OCWD Cooperative Committee for the Groundwater Replenishment System (GRS) (formerly OCR) for the purpose of having quorum at meetings SUMMARY At the November 25, 1997 meeting of the Groundwater Replenishment System Project Cooperative Committee, the members recommended that the general managers of the Orange County Water District and the County Sanitation Districts be appointed as Alternate Directors on the Joint Committee for the purpose of meeting a quorum. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION ALTERNATIVES No action could result in the possibility of project delays because a quorum of the Committee members was not present to take action on agenda items. \WaPNpIMIpbCaMpmEa 0.ah RepxhWnn,p Carmew\G0.5A W,n Ah WO Rwm 1m17x7 Page 1 CEQA FINDINGS N/A ATTACHMENTS To Steering Committee: 1. Excerpt from November 25, 1997 Minutes DFM:jt Wn INtglo gmda pft Repvttl 119 Carvn ZRSA Corm.PR N dE Rms MW Page ' dr rr MINUTES OF JOINT GROUNDWATER REPLENISHMENT SYSTEM(GRS)PROJECT COOPERATIVE COMMITTEE MEETING: COUNTY SANITATION DISTRICTS OF ORANGE COUNTY AND ORANGE COUNTY WATER DISTRICT November 25, 1997, 11:45 a.m. A meeting of the Joint CSDOC/OCWD Cooperative Committee for the Groundwater Replenishment System(GRS)Project was held in the Boardroom at the OCWD offices at 11:45 a.m. on November 25, 1997. Members of the Committee present: CSDOC Directors George Brown and Peer Swan(arrived at 12 noon); OCWD Directors Philip L. Anthony and Iry Pickier, Chairman of the Joint Committee. CSDOC Committee member Norman Eckemode and OCWD member Langon W. Owen were absent. CSDOC staff in attendance were: General Manager Donald F.McIntyre,Director of Communications Michelle Tuchman, Communications Analyst Cymantha Atkinson,and Director of Technical Services Nancy Wheatley. OCWD staff in attendance were: General Manager William R. Mills Jr.,General Counsel Clark Ide,Assistant General Manager Martin Rigby,Associate General Managers Steven Conklin,John Kennedy, and James Van Hann, Senior Engineer Tama Snow,Public Affairs Specialist Janice Pratte, and District Secretary Barbara White. Others in attendance included: OCWD Director Bud Quist; Cheryl Downey and Erika Temm of Adler Public Affairs; and Dave Argo of Black& Veatch. The following matters were considered. I. Public Affairs issues The Agenda packets included a press release,briefing paper, fact sheet, question and answer sheet, and an internal guide for media contacts,prepared by staff of the Districts and Adler Public Affairs. The Committee's comments on these documents were discussed in preparation for approval of the final media message materials at the December 9 Committee meeting. 2. Minutes of November 14 GRS Joint Committee meetine Upon motion by Director Swan, duly seconded and carried,the Minutes of the November 14, 1997 GRS Committee meeting were approved as mailed. 3. Addition of Alternate Directors on GRS Project Joint Committee It was moved by Director Brown,duly seconded and carried,it was agreed to recommend that CSDOC General Manager Don McIntyre and OCWD General Manager William R. Mills Jr. be appointed as Alternate Directors on the Joint Committee for the purpose of having quorum at the meetings. 4. Schodul€ Ms. Tuchman distributed and reviewed a revised schedule of Project milestones for December and January,providing for Committee meetings December 9 and January 27.