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HomeMy WebLinkAbout1997-11 In the 08ica of the Secrata7 County Sanitation Districts No(s)2 TSB.GDislrict iv of Orange County,California P. O. Box 8127 a 10844 Ellis Avenue DEC 171997 Fountain Valley,CA 92728-8127 By & Telephone: (714)962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, November 19, 1997 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, November 19, 1997, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: OTHERS PRESENT: PRESENT: Terry Andrus,Counsel John J. Collins,Joint Chair Ryal Wheeler,Midway City Homeowner and Peer A.Swan,Vice Joint Chair CSDOC staff member George Brown,Chair, FAHR Burnie Dunlap,Chair, PDC STAFF PRESENT: Pat McGuigan,Chair, OMTS Donald F. McIntyre, General Manager Bill Steiner,Director/Supervisor Michelle Tuchman,Director of Communications Terri Josway,Safety and Emergency Response Manager ABSENT: Dan Tunnicliff,Emergency Response Supervisor Larry Kraemer, Senior Engineer Greg Mathews,Principal Adminstrative Analyst Nick Arhontes,Collection and Plant Facilities Maintenance Manager Jean Tappan, Committee Secretary APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS Ryal Wheeler, Midway City homeowner and CSDOC employee, addressed the Steering Committee on five issues: 1) Tour Guide Program. Mr. Wheeler complimented those who put the program in place. As a participant in this program, he had the opportunity to give his first tour this week and it was very rewarding; 2) Proposed Softball Diamond. Mr. Wheeler expressed his thanks to the Steering Committee for considering this facility. He said that this will benefit many of the employees; 3) Renaming the Districts. Mr. Wheeler expressed concern about changing the name of the Districts and hoped that any name change would be representative of this fine Minutes of the Steering Committee `�✓ Page 2 November 19, 1997 agency; 4) Dedication of the CNG Station. Mr. Wheeler requested that Midway City officials and homeowners associations receive invitations to this event, and 5) Mr. Wheeler expressed concerned with the RAC/PAC democratic process because of the lack of elected officials on the committees. As a Midway City resident, he does not know who to go to to voice concerns regarding these committees. Any recommendations from these committees can go through the governing board before decisions are made. Joint Chairman Collins thanked Mr. Wheeler for his comments and pointed out that the committees were advisory committees only. The Joint Boards of Directors will be accountable for any actions. These committees were established as part of the Districts' outreach program. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the October 22, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. REPORT OF THE GENERAL MANAGER The General Manager asked to defer his report to later in the meeting. REPORT OF GENERAL COUNSEL Counsel did not make a report. DISCUSSION ITEMS (Nos. 1-5) General Manager Don McIntyre asked that the order of the discussion items be changed to accommodate the group making the presentation on High Flow Emergency Preparations. There was no objection by the Committee members. 3. High Flow Emergency Preparation Review Mr. McIntyre reported that staff has done a good job in preparing this program and he requested direction from the Steering Committee on whether to make the same presentation to the full Boards. Staff members Terri Josway, Dan Tunnicliff, Larry Kraemer and Nick Arhontes reported on the all-day high flow emergency preparations table-top exercise that was held last week. The goal was to maximize efforts during high Flow conditions through a simulated storm event. Minutes of the Steering Committee Page 3 November 19, 1997 The exercise look eight hours and involved forty staff members. It tested the incident command system and treatment plant and collection facilities response plans. Nick Amontes reported that the lessons learned in the exercise were put into action today in response to a problem in Seal Beach. Larry Kraemer, one of the designers of the exercise, went over the concepts in developing the activation levels and the trigger levels. Michelle Tuchman explained some of the internal and external communication challenges that occurred during the exercise. The review of the exercise determined that additional equipment and supplies are required for the Command Center, and there is a need to work out how to get information into the Command Center from the field. Chairman Collins thanked staff for the presentation, and recommended that a presentation be made to the OMTS Committee at their December meeting. During the OMTS Committee report to the Joint Boards a brief(3-4 minutes) presentation may be requested. The Steering Committee members approved the recommendation. 1. Report on EMT Retreat Don McIntyre reported on the Executive Management Team's retreat, which was held last month. The emphasis was on delegating decision-making downward through the organization and performance based evaluations. The members received a copy of the Consensus statement developed after the retreat, which will be distributed to all employees. The facilitator, Dr. David Libert, has been asked to continue to work with the EMT and has asked to interview each member of the Steering Committee. Action Item: Jean Tappan will provide PDC Committee members concems developed by Frank Dryden to Dr. Libert and will schedule these interviews. 2. MGD Calculations At the request of the FAHR Committee, Greg Mathews reported on changes to the allocation formula for determining the MGD calculation. Greg mentioned that the model will continue to be revised as more and better information is received. The benchmarks have not changed. Staff is to continue to evaluate other agencies benchmarks in an effort to compare our agency with others in the same industry. Action Item: Greg Mathews is to prepare report applying the revised cost allocations for the past five years and report back to the December FAHR and Steering Committees. Director McGuigan also asked that high flows be considered in the report. 4. Report on Labor/Management Committee Don McIntyre reported that, in an effort to work more effectively with employees, the union representatives have suggested that a Labor/Management Committee be formed. The objective is constructive; they are concerned about working with the DART recommendations that could potentially lead to meet-and-confer issues. Chairman Collins will meet with that Committee on December 15. Don will report to the Steering Committee on these meetings. Minutes of the Steering CoMmittee Page 4 November 19, 1997 Director Steiner reported on the progress the County of Orange in changing to a performance-based pay system. At this time five units representing 11,000 employees have agreed to the new system. In order to get buy in, the County offered a 2% non-base building bonus to all employees. 5. The Committee reviewed the agenda items scheduled to be presented to the Committees in December. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY The General Manager reported that a letter was received from SAWPA requesting that the payment of late penalties, amounting to$117,762.78 be waived. It was moved, seconded and passed to add this discussion to the agenda. A meeting was held November 3 with representatives of the SAWPA Board. They delivered a check in the amount of$209,104 for payment towards the 10th mgd of capacity, and at that time they requested that the late payment charge of$117,762.78 be waived, and the also requested a seat on the Boards of Directors. Chairman Collins had persuaded them to hold off on that request until after our consolidation. These actions will require Board action. Counsel reported that the Directors could waive these charges. Action: Staff to prepare an agenda report re the SAWPA request for the next FAHR Committee. Director McGuigan had several questions on the vehicle reduction report, which staff answered. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING Chairman Collins stated that the minutes from the last meeting indicated that the subject of renaming the Districts would be discussed at this meeting. Don McIntyre said that this issue was not ready for this meeting and will be added to the agenda for the December Steering Committee meeting. GENERAL MANAGER'S REPORT The General Manager reported on OCR activities, and sought direction on how to keep the Board members advised of what is happening. Michelle Tuchman, Director of Communications, reported on the activities of the PR consultant to date. The Notice of Preparation for the EIR will be mailed December 15 to 350 individuals and agencies. The media briefing kits will be included in the Directors' December Board meeting agenda packages. These are for the first phase of the reclamation project, investigating the possibility of the project. Director Swan again expressed concern about managing the consultant. Minutes of the Steering Committee Page 5 November 19, 1997 CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for December 17, 1997 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7 p.m. Submitted by: JV Tappan, Steering C mmittee Secretary H. rytld ,nEa161EEWNG MMMrtlEE1 W1111W.—. STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, I hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, November 19, 1997, was duly posted for public inspection in the main lobby of the Districts' offices on Friday, November 14, 1997. IN WITNESS WHEREOF, I have hereunto set my hand this 19th day of November, 1997. A6��, Penny Kyle S cret of each of the Boards of Directors o C un anitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 8u 14Af Orange County, California 1D Posted: November 14. , 1997. p.m. By: Signature wp".Wra .m "MBam a COUNTY SANITATION DISTRICTS OF DRAME COUNTY, CALIFORNIA phone: (714)962-2411 November 14, 1997 shelling address: P.O.Box 8127 Fountain Valley,DA 92J2"12J NOTICE OF MEETING eueet adds..: 101344 Elks Ave `°"RB270B7 ll,'19 p4 STEERING COMMITTEE COUNTY SANITATION DISTRICTS Member NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 Agana 0 OF ORANGE COUNTY, CALIFORNIA Cities anera Brad WEDNESDAY, NOVEMBER 19, 1997 - 5:30 P.M. Brea Buena Park Cypress Fountain Valley Fullerton DISTRICTS' ADMINISTRATIVE OFFICES HurPington Beach Irvine 108" ELLIS AVENUE La Habra La Palma FOUNTAIN VALLEY, CALIFORNIA 92708 Los Alamitos Newport Beach Orange Placentia Santa Ana Saar Beach A regular meeting of the Steering Committee of the Joint Boards of Directors Stanton ,sun of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange Ville Park County, California, will be held at the above location, date and time. Yorba Linda Count, of orange ssnitary Districts Costa Mcso Garden Grove Midway City Water Districts Irvine Pench A Public Wastewater and Envimnmenfal Management Agency Commiaed t4 Protecting the Environment Since 1954 STEERING COMMITTEE Roll Call: Meeting Date: November 19. 1997 Meeting Time: 5:30 p.m. Meeting Adjourned: Committee Members John J. Collins, Joint Chair....................................... Peer A. Swan, Vice Joint Chair................................ George Brown, Chair, FAHR .................................... Burnie Dunlap, Chair, PDC....................................... Pat McGuigan, Chair, OMTS....................................— BillSteiner, Supervisor............................................. Others Thomas L. Woodruff, General Counsel .................... Staff Present Donald F. McIntyre, General Manager......................_ Blake P. Anderson, Asst. General Manager.............._ Greg Mathews, Administrative Analyst....................._ Jean Tappan, Secretary...........................................— c: Board Secretary Debbie Lecuna -0- November 14, 1997 AGENDA REGULAR MEETING OF THE STEERING COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, NOVEMBER 19, 1997 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. -1- i November 19, 1997 Agenda Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). APPROVE MINUTES OF PREVIOUS MEETING Approve draft minutes of the October 22, 1997 Steering Committee meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS (Items 1-5) 1. Report on EMT Retreat (Don McIntyre) 2. MGD Calculations (Greg Mathews) 3. High Flow Emergency Preparation Review (Blake Anderson) 4. Report on Labor/Management Committee (Don McIntyre) 5. Review Agenda Items Scheduled to Be Presented to Committees in December (Information item only) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. 1. Convene in closed session, if necessary 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session. -2- November 19, 1997 Agenda OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The nett Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, December 17, 1997. It HM .ftWPM�ERINe COMMMI EWAIIINTagp daAm Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: John Collins (714)9654400(City Help Secretary'. Jean Tappan (714)962-2411,Ext 2001 (714)962-0356(Fax) -3- �. County Sanitation Districts of Orange County,California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714) 962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, October 22, 1997 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, October 22, 1997, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PRESENT: John J.Collins,Joint Chair OTHERS PRESENT: Peer A. Swan,Vice Joint Chair Thomas L. Woodruff, General Counsel George Brown,Chair,FAHR Burnie Dunlap, Chair,PDC Pat McGuigan,Chair, OMTS STAFF PRESENT: Bill Steiner, Director/Supervisor Donald F.McIntyre,General Manager Blake P.Anderson,Chief Operations Officer Debra Lacuna, Secretary pro tern APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the September 24, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. Minutes of the Steering Committee Page 2 u October 22, 1997 r REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. REPORT OF THE GENERAL MANAGER Don McIntyre reported on the WEFTEC '97 Conference he recently attended. One item presented was non-point source watershed which is an emerging issue of the EPA. It is a less command control system that works in a more regional collaborative process that gets all stakeholders together to solve problems. It is still not very Gear whether there are collaborative projects now in progress supported by EPA. We need to wait for confirmation from EPA. This is a heads-up because when the Strategic Plan is updated in another five years, non-point source watershed management could become an important issue. REPORT OF THE ASSISTANT GENERAL MANAGER Blake Anderson reported on the status of the permit. Eight years after applying for a new ocean discharge permit, the Districts has a courtesy draft permit. It's an extensive document and covers all the various terms and conditions of our ocean discharge permit, and to a large extent, it has requirements for biochemical oxygen demands and suspended solids. It has limits on toxicants and an extensive description of the ocean monitoring program. The BOD and SS limitations are the same as we have now but, there are still some pending negotiations on the overall mass limits. Assuming that negotiations go well, we will be able to operate for the next five years with or without the OCR Project in place. We meet the toxicant requirement easily. Due to the efficiency of our Source Control Program, the list of toxicants has been reduced. The monitoring program will have more flexibility than the last one and allow us to characterize water quality, constituency, and sediments around the outfall, and help us better monitor the animals that live around the ouffall. It is a comprehensive permit that allows us to achieve community, public health and environmental objectives. We expect that the public will be formally notified in December and that two workshops will be conducted by EPA and CRWQCB in January. Then we will have a hearing in February, and at that time the two agencies can formally adopt the permit and we'll be in business for the next five years. Change of Meeting Calendar -Planning Advisory Committee has been changed from November 13, 1997 to December 11, 1997. -Ad Hoc Committee Meeting has been changed from December 11, 1997 to sometime in January. Joint Chair to make announcement at Joint Boards of Directors meeting. REPORT OF GENERAL COUNSEL General Counsel did not give a report. P Minutes of the Steering Co`wMittee `✓ Page 3 t October22, 1997 DISCUSSION ITEMS (Nos. 1-13) 1. Continuity of Representation on Districts Board (Don McIntyre) Don McIntyre reported that one outcome of the PDC workshops was that Board members agreed how important it is to have continuity of representation on our board. It is important to have the Joint Chair write to the mayors stating the great advantage of keeping the same person in the respective committees because it takes some time to learn all the technical aspects of our business. The Joint Chair will include this request in his report to the Board and will send a letter to the mayor of each city regarding this issue. Councils will be copied. 2. Implementation of Rate Structure Recommendations from Rate Advisory Committee (RAC) Based upon recommendations from RAC for a new rate structure, the Steering Committee had a discussion on whether this new structure should be applied to rates for next fiscal year. After discussion, the Steering Committee decided to present the question to the FAHR Committee to see if it would be prudent to apply RAC recommendations so soon after our last rate increase. 3. Continuation of Public Participation for the Districts' Strategic Plan Following Completion of the Rate Advisory Committee (RAC) and Planning Advisory Committee (PAC) Processes In order to further the effort of public outreach, the Engineering Department is proposing to combine RAC and PAC to form PAC 2, to assist with issues such as Flow management, water ,reclamation, biosolids program, and other projects. This new public participation committee will cost approximately$60,000 mainly in consultant fees, and the Steering Committee after extensive discussion decided to present this to the FAHR Committee for a recommendation on allocation of funds. 4. Energy Management Plan Blake Anderson presented this item to the committee for advice on how to better manage the decision-making process over the next few months regarding electrical energy purchase and sale. Staff is recommending that we conduct a half-day workshop on March 14, 1998 because by then, we will have sufficient information on this project. Black&Veatch prepared a report outlining the basic landscape of deregulation and along with that report, staff is now doing an internal assessment of our own capabilities to generate electricity. This report will be out in January. We will have at that time, an understanding of our Internal capabilities, and a better read on the external factors on deregulated electricity. Natural Gas is also deregulated now. CDM also has a work element in the Strategic Plan to look at our long-term use of energy. All of this information will be put together and in March,we will a have good picture of the Districts' capabilities. a Minutes of the Steering Co'MI'rittee Page 4 October 22, 1997 This item will be presented to the OMTS Committee for recommendation because there are still some parts of the Black&Veatch report that do not seem sufficiently Gear and concise to make a recommendation at this time. 5. Service Award Pins for Tenure by Directors Blake Anderson reported on the significance of presenting Directors with service award pins in order to mark significant milestones. After a brief discussion, the Steering Committee agreed to award certificates of recognition instead of pins. 6. Streamling the Districts' Standing Committee Structure Blake Anderson reported on changing the number of Board standing committees to four, and renaming them to reflect the oversight responsibilities. For example, the PDC Committee would be renamed the Capital Improvements Committee, OMTS Committee the Operations Committee, and the FAHR Committee the Administration Committee. After discussion, the Steering Committee recommended that the Executive Committee be eliminated when consolidation comes into effect and that all other committees keep their respective names. 7. Trunk Flow Monitoring Program Jim Herberg made a recommendation to award a contract to ADS in an amount not to exceed $359,780, to Implement a flow monitoring program to better monitor inflow and infiltration during the next winter. After discussion, the Steering Committee agreed to award the contract to ADS. 8. Employee Softball Diamond at Plant No. 2 Michelle Tuchman gave a report on the development of a softball diamond at Plant No. 2 as per the request of employees to help support the Districts' softball league. Upon the EMT's recommendation, a proposal, prepared by staff, establishes that labor for the diamond will come from employees. After discussion, the Steering Committee agreed to approve the development of the softball diamond with the understanding by employees that if the land is ever needed, the diamond would have to be removed. 9. El Nino Planning and Excess IRWD Flows Blake Anderson gave a report on how the Districts'will handle any excess flows coming from our sister agencies such as IRWD. We have an intertie agreement with IRWD to take wintertime flows in excess of what can be reclaimed. However, there could be a time where flows are so great that we may need IRWD to discharge into Newport Back Bay. Considering that the Main Street Pump Station is being upgraded there should be ways for IRWD to handle excess flows without having to discharge into Newport Back Bay. This is more of a political ( Minutes of the Steering Colrwnittee Page 5 October22, 1997 issue than it is technical. IRWD has made preparations for the El Nino season and has agreed to do everything necessary to avoid excess flows to the Districts. However, if necessary IRWD will discharge into Newport Back Bay if excess flows cannot be handled by the Districts. 10. Per Diem Comparisons Don McIntyre gave a report on the policy of Per Diem reimbursement. The Districts is in the process of updating its policies and procedures and as a result, it was discovered that this policy has not been revised for 15 years. The recommendation was to increase the Per Diem from $40 to $45 per day. After a vote of 3-3. the Steering Committee concluded that this item would not change from its current $40 per day reimbursement. 11. CNG Station Dedication Michelle Tuchman reported on the dedication ceremony for the new CNG Station that is proposed to occur in April. The Districts could have as many as 300 people attending this event. It is suggested to have a prominent speaker(community figure)who would indeed attract that many people. According to the construction schedule, the station should be fully operational by mid-February which would give two months of continuous operation before the dedication ceremony takes place. The cost for this dedication could be approximately$2500. However, a specific estimate has not yet been developed. After discussion, the Steering Committee recommended to bring back a specific cost sheet before making a decision. , 12. Renaming the County Sanitation Districts after Consolidation Blake Anderson reported on renaming our agency once consolidation goes into effect next year. The first suggestion was to simply take the "s" out of"Districts" and leave it as County Sanitation District of Orange County. However, some committee members believe that using the word "county"twice sounds redundant. After discussion and a few suggestions, the Steering Committee requested that staff bring back 4-5 options to next month's meeting before making a recommendation. 13. Review Agenda Items Scheduled to Be Presented to Committees in November The Steering Committee agreed there were no changes to be presented to committees in November. CLOSED SESSION There was no closed session. 1 Minutes of the Steering Cdi iittee Page 6 October 22, 1997 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY 14. Directors Arming Late to Meetings and Leaving Early The Joint Chair presented a discussion on the on-going problem of Directors coming late to meetings and leaving early. The main question was in regards to compensation. Directors still receive compensation even if they do not attend the entire meeting. The Steering Committee decided to make a general statement at this meeting and then speak to Directors individually. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING Staff to report on items No. 8, 11 and 12 at subsequent meetings. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for November 19, 1997 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7:20 p.m. bmit' Debra Lecuna, Committee Secretary pro tem rva.x•az+ro-aewmnmaui.�ma�mm'r..roses.m�wv..�nuenam STEERING COMMITTEE Meeting Date 11/19/97 AGENDA REPORT Item Number s. County Sanitation Districts of Orange County, California FROM: Donald F. McIntyre, General Manager Prepared by: Jean Tappan, Executive Assistant SUBJECT: December Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the tentative agenda items scheduled for review by the Working Committees in December. SUMMARY Staff routinely prepares a list of items that are scheduled to be presented to the Working Committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in December: OMITS Committee: 1. Outsourcing Maintenance of District 7 Sewer Lines 2. Ocean Monitoring Program RFP 3. Quarterly Biosolids Update 4. Central Generation Quarterly Report 5. Maintenance Work Practices (DART-Phase III) 6. Operations Study of O&M Support Division PDC Committee: 1. Ratify Change Order No. 11 to Secondary Treatment Improvements at Plant No. 1, Job No. P1-36-2 2. Award PSA for design of Automation of Solids Storage Facility at Plant No. 1, Job No. P1-60, and Solids Storage Facility at Plant No. 2, Job No. P2-60 3. Ratify Change Order No. 5 to Ocean Ouffall Reliability, Job No. J-34-1 4. Award construction contract for Fire and Security System Upgrades, Job No. J:57 5. Ratify Change Order No. 1 to Magnolia Relief Sewer, Contract No. 3-35R-1 k.Mp.ChlapeMaISIEERMG[%IMMnlEE1BNpV1111W)+S.Ex Page 1 FAHR Committee: 1. Consider Geographical Information System 2. Consider Deferred Compensation Plans 3. Consider Rate Advisory Committee recommendations 4. Approve Accumulated Funds Policy 5. Preview 1998-99 Joint Works Capital Budget 6. Review 1997-98 Financing Program PROJECT/CONTRACT COST SUMMARY Not applicable. BUDGETIMPACT ® Not applicable (information item) ADDITIONAL INFORMATION Not applicable. ALTERNATIVES Not applicable. CEQA FINDINGS Not applicable. ATTACHMENTS None. jt HA".E U,..L.ISIEERINO COMMRIEWMMI IINT.W.d. R~i 1 7 Page 2