HomeMy WebLinkAbout1997-11 In the 08ica of the Secrata7 County Sanitation Districts
No(s)2 TSB.GDislrict iv of Orange County,California
P. O. Box 8127 a 10844 Ellis Avenue
DEC 171997 Fountain Valley,CA 92728-8127
By & Telephone: (714)962-2411
DRAFT
MINUTES OF THE STEERING COMMITTEE
Wednesday, November 19, 1997 at 5:30 p.m.
A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13
and 14 of Orange County, California was held on Wednesday, November 19, 1997, at the Districts'
Administrative Office.
ROLL CALL
The roll was called and a quorum declared present, as follows:
OTHERS PRESENT:
PRESENT: Terry Andrus,Counsel
John J. Collins,Joint Chair Ryal Wheeler,Midway City Homeowner and
Peer A.Swan,Vice Joint Chair CSDOC staff member
George Brown,Chair, FAHR
Burnie Dunlap,Chair, PDC STAFF PRESENT:
Pat McGuigan,Chair, OMTS Donald F. McIntyre, General Manager
Bill Steiner,Director/Supervisor Michelle Tuchman,Director of Communications
Terri Josway,Safety and Emergency Response
Manager
ABSENT: Dan Tunnicliff,Emergency Response Supervisor
Larry Kraemer, Senior Engineer
Greg Mathews,Principal Adminstrative Analyst
Nick Arhontes,Collection and Plant Facilities
Maintenance Manager
Jean Tappan, Committee Secretary
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
PUBLIC COMMENTS
Ryal Wheeler, Midway City homeowner and CSDOC employee, addressed the Steering
Committee on five issues: 1) Tour Guide Program. Mr. Wheeler complimented those who put
the program in place. As a participant in this program, he had the opportunity to give his first tour
this week and it was very rewarding; 2) Proposed Softball Diamond. Mr. Wheeler expressed his
thanks to the Steering Committee for considering this facility. He said that this will benefit many
of the employees; 3) Renaming the Districts. Mr. Wheeler expressed concern about changing
the name of the Districts and hoped that any name change would be representative of this fine
Minutes of the Steering Committee `�✓
Page 2
November 19, 1997
agency; 4) Dedication of the CNG Station. Mr. Wheeler requested that Midway City officials and
homeowners associations receive invitations to this event, and 5) Mr. Wheeler expressed
concerned with the RAC/PAC democratic process because of the lack of elected officials on the
committees. As a Midway City resident, he does not know who to go to to voice concerns
regarding these committees. Any recommendations from these committees can go through the
governing board before decisions are made.
Joint Chairman Collins thanked Mr. Wheeler for his comments and pointed out that the
committees were advisory committees only. The Joint Boards of Directors will be
accountable for any actions. These committees were established as part of the Districts'
outreach program.
RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
MOTION: Receive, file and approve draft minutes of the October 22, 1997 Steering Committee
meeting. MOTION UNANIMOUSLY CARRIED.
REPORT OF THE COMMITTEE CHAIR
The Committee Chair did not make a report.
REPORT OF THE GENERAL MANAGER
The General Manager asked to defer his report to later in the meeting.
REPORT OF GENERAL COUNSEL
Counsel did not make a report.
DISCUSSION ITEMS (Nos. 1-5)
General Manager Don McIntyre asked that the order of the discussion items be changed to
accommodate the group making the presentation on High Flow Emergency Preparations. There
was no objection by the Committee members.
3. High Flow Emergency Preparation Review
Mr. McIntyre reported that staff has done a good job in preparing this program and he
requested direction from the Steering Committee on whether to make the same presentation
to the full Boards.
Staff members Terri Josway, Dan Tunnicliff, Larry Kraemer and Nick Arhontes reported on
the all-day high flow emergency preparations table-top exercise that was held last week. The
goal was to maximize efforts during high Flow conditions through a simulated storm event.
Minutes of the Steering Committee
Page 3
November 19, 1997
The exercise look eight hours and involved forty staff members. It tested the incident
command system and treatment plant and collection facilities response plans. Nick Amontes
reported that the lessons learned in the exercise were put into action today in response to a
problem in Seal Beach.
Larry Kraemer, one of the designers of the exercise, went over the concepts in developing
the activation levels and the trigger levels.
Michelle Tuchman explained some of the internal and external communication challenges
that occurred during the exercise.
The review of the exercise determined that additional equipment and supplies are required
for the Command Center, and there is a need to work out how to get information into the
Command Center from the field.
Chairman Collins thanked staff for the presentation, and recommended that a presentation be
made to the OMTS Committee at their December meeting. During the OMTS Committee
report to the Joint Boards a brief(3-4 minutes) presentation may be requested. The Steering
Committee members approved the recommendation.
1. Report on EMT Retreat
Don McIntyre reported on the Executive Management Team's retreat, which was held last
month. The emphasis was on delegating decision-making downward through the
organization and performance based evaluations. The members received a copy of the
Consensus statement developed after the retreat, which will be distributed to all
employees. The facilitator, Dr. David Libert, has been asked to continue to work with the
EMT and has asked to interview each member of the Steering Committee.
Action Item: Jean Tappan will provide PDC Committee members concems developed
by Frank Dryden to Dr. Libert and will schedule these interviews.
2. MGD Calculations
At the request of the FAHR Committee, Greg Mathews reported on changes to the
allocation formula for determining the MGD calculation. Greg mentioned that the model
will continue to be revised as more and better information is received. The benchmarks
have not changed. Staff is to continue to evaluate other agencies benchmarks in an
effort to compare our agency with others in the same industry.
Action Item: Greg Mathews is to prepare report applying the revised cost allocations for
the past five years and report back to the December FAHR and Steering Committees.
Director McGuigan also asked that high flows be considered in the report.
4. Report on Labor/Management Committee
Don McIntyre reported that, in an effort to work more effectively with employees, the
union representatives have suggested that a Labor/Management Committee be formed.
The objective is constructive; they are concerned about working with the DART
recommendations that could potentially lead to meet-and-confer issues. Chairman
Collins will meet with that Committee on December 15. Don will report to the Steering
Committee on these meetings.
Minutes of the Steering CoMmittee
Page 4
November 19, 1997
Director Steiner reported on the progress the County of Orange in changing to a
performance-based pay system. At this time five units representing 11,000 employees
have agreed to the new system. In order to get buy in, the County offered a 2% non-base
building bonus to all employees.
5. The Committee reviewed the agenda items scheduled to be presented to the Committees
in December.
CLOSED SESSION
There was no closed session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
The General Manager reported that a letter was received from SAWPA requesting that the payment
of late penalties, amounting to$117,762.78 be waived. It was moved, seconded and passed to add
this discussion to the agenda.
A meeting was held November 3 with representatives of the SAWPA Board. They delivered a
check in the amount of$209,104 for payment towards the 10th mgd of capacity, and at that time
they requested that the late payment charge of$117,762.78 be waived, and the also requested a
seat on the Boards of Directors. Chairman Collins had persuaded them to hold off on that
request until after our consolidation. These actions will require Board action. Counsel reported
that the Directors could waive these charges.
Action: Staff to prepare an agenda report re the SAWPA request for the next FAHR Committee.
Director McGuigan had several questions on the vehicle reduction report, which staff answered.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
Chairman Collins stated that the minutes from the last meeting indicated that the subject of renaming
the Districts would be discussed at this meeting. Don McIntyre said that this issue was not ready for
this meeting and will be added to the agenda for the December Steering Committee meeting.
GENERAL MANAGER'S REPORT
The General Manager reported on OCR activities, and sought direction on how to keep the Board
members advised of what is happening. Michelle Tuchman, Director of Communications,
reported on the activities of the PR consultant to date. The Notice of Preparation for the EIR will
be mailed December 15 to 350 individuals and agencies. The media briefing kits will be included
in the Directors' December Board meeting agenda packages. These are for the first phase of the
reclamation project, investigating the possibility of the project. Director Swan again expressed
concern about managing the consultant.
Minutes of the Steering Committee
Page 5
November 19, 1997
CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for December 17, 1997 at 5:30 p.m.
ADJOURNMENT
The Chair declared the meeting adjourned at 7 p.m.
Submitted by:
JV Tappan, Steering C mmittee Secretary
H. rytld ,nEa161EEWNG MMMrtlEE1 W1111W.—.
STATE OF CALIFORNIA )
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, I hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, November 19, 1997,
was duly posted for public inspection in the main lobby of the Districts' offices on Friday,
November 14, 1997.
IN WITNESS WHEREOF, I have hereunto set my hand this 19th day of November, 1997.
A6��,
Penny Kyle S cret of each of the Boards of
Directors o C un anitation Districts Nos. 1, 2, 3,
5, 6, 7, 11, 8u 14Af Orange County, California
1D
Posted: November 14. , 1997. p.m.
By:
Signature
wp".Wra .m "MBam
a COUNTY SANITATION DISTRICTS OF DRAME COUNTY, CALIFORNIA
phone:
(714)962-2411 November 14, 1997
shelling address:
P.O.Box 8127
Fountain Valley,DA
92J2"12J
NOTICE OF MEETING
eueet adds..:
101344 Elks Ave
`°"RB270B7 ll,'19 p4 STEERING COMMITTEE
COUNTY SANITATION DISTRICTS
Member NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14
Agana
0 OF ORANGE COUNTY, CALIFORNIA
Cities
anera Brad
WEDNESDAY, NOVEMBER 19, 1997 - 5:30 P.M.
Brea
Buena Park
Cypress
Fountain Valley
Fullerton DISTRICTS' ADMINISTRATIVE OFFICES
HurPington Beach
Irvine 108" ELLIS AVENUE
La Habra La Palma FOUNTAIN VALLEY, CALIFORNIA 92708
Los Alamitos
Newport Beach
Orange
Placentia
Santa Ana
Saar Beach A regular meeting of the Steering Committee of the Joint Boards of Directors
Stanton
,sun of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange
Ville Park County, California, will be held at the above location, date and time.
Yorba Linda
Count, of orange
ssnitary Districts
Costa Mcso
Garden Grove
Midway City
Water Districts
Irvine Pench
A Public Wastewater and Envimnmenfal Management Agency Commiaed t4 Protecting the Environment Since 1954
STEERING COMMITTEE
Roll Call:
Meeting Date: November 19. 1997 Meeting Time: 5:30 p.m.
Meeting Adjourned:
Committee Members
John J. Collins, Joint Chair.......................................
Peer A. Swan, Vice Joint Chair................................
George Brown, Chair, FAHR ....................................
Burnie Dunlap, Chair, PDC.......................................
Pat McGuigan, Chair, OMTS....................................—
BillSteiner, Supervisor.............................................
Others
Thomas L. Woodruff, General Counsel ....................
Staff Present
Donald F. McIntyre, General Manager......................_
Blake P. Anderson, Asst. General Manager.............._
Greg Mathews, Administrative Analyst....................._
Jean Tappan, Secretary...........................................—
c: Board Secretary
Debbie Lecuna
-0-
November 14, 1997
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
COUNTY SANITATION DISTRICTS
NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14
OF ORANGE COUNTY, CALIFORNIA
WEDNESDAY, NOVEMBER 19, 1997 AT 5:30 P.M.
ADMINISTRATIVE OFFICES
10844 Ellis Avenue
Fountain Valley, California
ROLL CALL
APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
AGENDA
In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72
hours prior to the meeting date and time above. All written materials relating to each agenda
item are available for public inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as
an emergency item or that there is a need to take immediate action which need came to the
attention of the Districts subsequent to the posting of the agenda, or as set forth on a
supplemental agenda posted not less than 72 hours prior to the meeting date.
PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to five
minutes.
-1-
i
November 19, 1997 Agenda
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the October 22, 1997 Steering Committee meeting.
REPORT OF COMMITTEE CHAIR
REPORT OF GENERAL MANAGER
REPORT OF GENERAL COUNSEL
DISCUSSION ITEMS (Items 1-5)
1. Report on EMT Retreat (Don McIntyre)
2. MGD Calculations (Greg Mathews)
3. High Flow Emergency Preparation Review (Blake Anderson)
4. Report on Labor/Management Committee (Don McIntyre)
5. Review Agenda Items Scheduled to Be Presented to Committees in December
(Information item only)
CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of the
Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential
litigation; (c) employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all
required disclosures of information.
1. Convene in closed session, if necessary
2. Reconvene in regular session
3. Consideration of action, if any, on matters considered in closed session.
-2-
November 19, 1997 Agenda
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
FUTURE MEETING DATES
The nett Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, December 17,
1997.
It
HM .ftWPM�ERINe COMMMI EWAIIINTagp daAm
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair: John Collins (714)9654400(City Help
Secretary'. Jean Tappan (714)962-2411,Ext 2001
(714)962-0356(Fax)
-3-
�.
County Sanitation Districts
of Orange County,California
P.O. Box 8127 • 10844 Ellis Avenue
Fountain Valley, CA 92728-8127
Telephone: (714) 962-2411
DRAFT
MINUTES OF THE STEERING COMMITTEE
Wednesday, October 22, 1997 at 5:30 p.m.
A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13
and 14 of Orange County, California was held on Wednesday, October 22, 1997, at the Districts'
Administrative Office.
ROLL CALL
The roll was called and a quorum declared present, as follows:
PRESENT:
John J.Collins,Joint Chair OTHERS PRESENT:
Peer A. Swan,Vice Joint Chair Thomas L. Woodruff, General Counsel
George Brown,Chair,FAHR
Burnie Dunlap, Chair,PDC
Pat McGuigan,Chair, OMTS STAFF PRESENT:
Bill Steiner, Director/Supervisor Donald F.McIntyre,General Manager
Blake P.Anderson,Chief Operations Officer
Debra Lacuna, Secretary pro tern
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
PUBLIC COMMENTS
There were no comments by any member of the public.
RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
MOTION: Receive, file and approve draft minutes of the September 24, 1997 Steering Committee
meeting. MOTION UNANIMOUSLY CARRIED.
Minutes of the Steering Committee
Page 2 u
October 22, 1997
r
REPORT OF THE COMMITTEE CHAIR
The Committee Chair did not make a report.
REPORT OF THE GENERAL MANAGER
Don McIntyre reported on the WEFTEC '97 Conference he recently attended. One item presented
was non-point source watershed which is an emerging issue of the EPA. It is a less command control
system that works in a more regional collaborative process that gets all stakeholders together to solve
problems. It is still not very Gear whether there are collaborative projects now in progress supported
by EPA. We need to wait for confirmation from EPA. This is a heads-up because when the Strategic
Plan is updated in another five years, non-point source watershed management could become an
important issue.
REPORT OF THE ASSISTANT GENERAL MANAGER
Blake Anderson reported on the status of the permit. Eight years after applying for a new ocean
discharge permit, the Districts has a courtesy draft permit. It's an extensive document and covers all
the various terms and conditions of our ocean discharge permit, and to a large extent, it has
requirements for biochemical oxygen demands and suspended solids. It has limits on toxicants and
an extensive description of the ocean monitoring program. The BOD and SS limitations are the same
as we have now but, there are still some pending negotiations on the overall mass limits. Assuming
that negotiations go well, we will be able to operate for the next five years with or without the OCR
Project in place. We meet the toxicant requirement easily. Due to the efficiency of our Source
Control Program, the list of toxicants has been reduced. The monitoring program will have more
flexibility than the last one and allow us to characterize water quality, constituency, and sediments
around the outfall, and help us better monitor the animals that live around the ouffall. It is a
comprehensive permit that allows us to achieve community, public health and environmental
objectives. We expect that the public will be formally notified in December and that two workshops
will be conducted by EPA and CRWQCB in January. Then we will have a hearing in February, and at
that time the two agencies can formally adopt the permit and we'll be in business for the next five
years.
Change of Meeting Calendar
-Planning Advisory Committee has been changed from November 13, 1997 to December 11, 1997.
-Ad Hoc Committee Meeting has been changed from December 11, 1997 to sometime in January.
Joint Chair to make announcement at Joint Boards of Directors meeting.
REPORT OF GENERAL COUNSEL
General Counsel did not give a report.
P
Minutes of the Steering Co`wMittee `✓
Page 3
t October22, 1997
DISCUSSION ITEMS (Nos. 1-13)
1. Continuity of Representation on Districts Board (Don McIntyre)
Don McIntyre reported that one outcome of the PDC workshops was that Board members
agreed how important it is to have continuity of representation on our board. It is important to
have the Joint Chair write to the mayors stating the great advantage of keeping the same
person in the respective committees because it takes some time to learn all the technical
aspects of our business.
The Joint Chair will include this request in his report to the Board and will send a letter to the
mayor of each city regarding this issue. Councils will be copied.
2. Implementation of Rate Structure Recommendations from Rate Advisory Committee (RAC)
Based upon recommendations from RAC for a new rate structure, the Steering Committee had
a discussion on whether this new structure should be applied to rates for next fiscal year.
After discussion, the Steering Committee decided to present the question to the FAHR
Committee to see if it would be prudent to apply RAC recommendations so soon after our last
rate increase.
3. Continuation of Public Participation for the Districts' Strategic Plan Following Completion of the
Rate Advisory Committee (RAC) and Planning Advisory Committee (PAC) Processes
In order to further the effort of public outreach, the Engineering Department is proposing to
combine RAC and PAC to form PAC 2, to assist with issues such as Flow management, water
,reclamation, biosolids program, and other projects. This new public participation committee will
cost approximately$60,000 mainly in consultant fees, and the Steering Committee after
extensive discussion decided to present this to the FAHR Committee for a recommendation on
allocation of funds.
4. Energy Management Plan
Blake Anderson presented this item to the committee for advice on how to better manage the
decision-making process over the next few months regarding electrical energy purchase and
sale. Staff is recommending that we conduct a half-day workshop on March 14, 1998 because
by then, we will have sufficient information on this project.
Black&Veatch prepared a report outlining the basic landscape of deregulation and along with
that report, staff is now doing an internal assessment of our own capabilities to generate
electricity. This report will be out in January. We will have at that time, an understanding of our
Internal capabilities, and a better read on the external factors on deregulated electricity. Natural
Gas is also deregulated now.
CDM also has a work element in the Strategic Plan to look at our long-term use of energy. All of
this information will be put together and in March,we will a have good picture of the Districts'
capabilities.
a
Minutes of the Steering Co'MI'rittee
Page 4
October 22, 1997
This item will be presented to the OMTS Committee for recommendation because there are still
some parts of the Black&Veatch report that do not seem sufficiently Gear and concise to make
a recommendation at this time.
5. Service Award Pins for Tenure by Directors
Blake Anderson reported on the significance of presenting Directors with service award pins in
order to mark significant milestones.
After a brief discussion, the Steering Committee agreed to award certificates of recognition
instead of pins.
6. Streamling the Districts' Standing Committee Structure
Blake Anderson reported on changing the number of Board standing committees to four, and
renaming them to reflect the oversight responsibilities. For example, the PDC Committee would
be renamed the Capital Improvements Committee, OMTS Committee the Operations
Committee, and the FAHR Committee the Administration Committee.
After discussion, the Steering Committee recommended that the Executive Committee be
eliminated when consolidation comes into effect and that all other committees keep their
respective names.
7. Trunk Flow Monitoring Program
Jim Herberg made a recommendation to award a contract to ADS in an amount not to exceed
$359,780, to Implement a flow monitoring program to better monitor inflow and infiltration during
the next winter.
After discussion, the Steering Committee agreed to award the contract to ADS.
8. Employee Softball Diamond at Plant No. 2
Michelle Tuchman gave a report on the development of a softball diamond at Plant No. 2 as per
the request of employees to help support the Districts' softball league. Upon the EMT's
recommendation, a proposal, prepared by staff, establishes that labor for the diamond will come
from employees.
After discussion, the Steering Committee agreed to approve the development of the softball
diamond with the understanding by employees that if the land is ever needed, the diamond
would have to be removed.
9. El Nino Planning and Excess IRWD Flows
Blake Anderson gave a report on how the Districts'will handle any excess flows coming from
our sister agencies such as IRWD. We have an intertie agreement with IRWD to take
wintertime flows in excess of what can be reclaimed. However, there could be a time where
flows are so great that we may need IRWD to discharge into Newport Back Bay. Considering
that the Main Street Pump Station is being upgraded there should be ways for IRWD to handle
excess flows without having to discharge into Newport Back Bay. This is more of a political
(
Minutes of the Steering Colrwnittee
Page 5
October22, 1997
issue than it is technical. IRWD has made preparations for the El Nino season and has agreed
to do everything necessary to avoid excess flows to the Districts. However, if necessary IRWD
will discharge into Newport Back Bay if excess flows cannot be handled by the Districts.
10. Per Diem Comparisons
Don McIntyre gave a report on the policy of Per Diem reimbursement. The Districts is in the
process of updating its policies and procedures and as a result, it was discovered that this
policy has not been revised for 15 years. The recommendation was to increase the Per Diem
from $40 to $45 per day.
After a vote of 3-3. the Steering Committee concluded that this item would not change from its
current $40 per day reimbursement.
11. CNG Station Dedication
Michelle Tuchman reported on the dedication ceremony for the new CNG Station that is
proposed to occur in April. The Districts could have as many as 300 people attending this
event. It is suggested to have a prominent speaker(community figure)who would indeed
attract that many people. According to the construction schedule, the station should be fully
operational by mid-February which would give two months of continuous operation before the
dedication ceremony takes place. The cost for this dedication could be approximately$2500.
However, a specific estimate has not yet been developed.
After discussion, the Steering Committee recommended to bring back a specific cost sheet
before making a decision. ,
12. Renaming the County Sanitation Districts after Consolidation
Blake Anderson reported on renaming our agency once consolidation goes into effect next year.
The first suggestion was to simply take the "s" out of"Districts" and leave it as County Sanitation
District of Orange County. However, some committee members believe that using the word
"county"twice sounds redundant.
After discussion and a few suggestions, the Steering Committee requested that staff bring back
4-5 options to next month's meeting before making a recommendation.
13. Review Agenda Items Scheduled to Be Presented to Committees in November
The Steering Committee agreed there were no changes to be presented to committees in
November.
CLOSED SESSION
There was no closed session.
1
Minutes of the Steering Cdi iittee
Page 6
October 22, 1997
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
14. Directors Arming Late to Meetings and Leaving Early
The Joint Chair presented a discussion on the on-going problem of Directors coming late to
meetings and leaving early. The main question was in regards to compensation. Directors still
receive compensation even if they do not attend the entire meeting.
The Steering Committee decided to make a general statement at this meeting and then speak
to Directors individually.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
Staff to report on items No. 8, 11 and 12 at subsequent meetings.
CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for November 19, 1997 at 5:30 p.m.
ADJOURNMENT
The Chair declared the meeting adjourned at 7:20 p.m.
bmit'
Debra Lecuna, Committee Secretary pro tem
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STEERING COMMITTEE Meeting Date
11/19/97
AGENDA REPORT Item Number
s.
County Sanitation Districts of Orange County, California
FROM: Donald F. McIntyre, General Manager
Prepared by: Jean Tappan, Executive Assistant
SUBJECT: December Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the tentative agenda items scheduled for review by the Working
Committees in December.
SUMMARY
Staff routinely prepares a list of items that are scheduled to be presented to the Working
Committees and the Boards at their next monthly meetings. This allows the Steering
Committee the opportunity to review these items early enough to make reassignments
in the review or approval process.
The following items are scheduled to be considered by the Committees in December:
OMITS Committee: 1. Outsourcing Maintenance of District 7 Sewer Lines
2. Ocean Monitoring Program RFP
3. Quarterly Biosolids Update
4. Central Generation Quarterly Report
5. Maintenance Work Practices (DART-Phase III)
6. Operations Study of O&M Support Division
PDC Committee: 1. Ratify Change Order No. 11 to Secondary Treatment
Improvements at Plant No. 1, Job No. P1-36-2
2. Award PSA for design of Automation of Solids Storage Facility
at Plant No. 1, Job No. P1-60, and Solids Storage Facility at
Plant No. 2, Job No. P2-60
3. Ratify Change Order No. 5 to Ocean Ouffall Reliability, Job
No. J-34-1
4. Award construction contract for Fire and Security System
Upgrades, Job No. J:57
5. Ratify Change Order No. 1 to Magnolia Relief Sewer, Contract
No. 3-35R-1
k.Mp.ChlapeMaISIEERMG[%IMMnlEE1BNpV1111W)+S.Ex
Page 1
FAHR Committee: 1. Consider Geographical Information System
2. Consider Deferred Compensation Plans
3. Consider Rate Advisory Committee recommendations
4. Approve Accumulated Funds Policy
5. Preview 1998-99 Joint Works Capital Budget
6. Review 1997-98 Financing Program
PROJECT/CONTRACT COST SUMMARY
Not applicable.
BUDGETIMPACT
® Not applicable (information item)
ADDITIONAL INFORMATION
Not applicable.
ALTERNATIVES
Not applicable.
CEQA FINDINGS
Not applicable.
ATTACHMENTS
None.
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