HomeMy WebLinkAbout1997-10 r¢.eD bo
In the Office of the Seorela ..r
NCo'nry/Sanitation istrictls Y��/ County Sanitation Districts
1a-1 7 of Orange County, California
NV I 9199T P.0. Box a 10644 Ellis Avenue
Fountain
Val Valley, CA 92726-6127
By Telephone: (714)962-2411
DRAFT
MINE MINUTES OF THE STEERING COMMITTEE
Wednesday, October 22, 1997 at 5:30 p.m.
A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13
and 14 of Orange County, California was held on Wednesday, October 22, 1997, at the Districts'
Administrative Office.
ROLL CALL
The roll was called and a quorum declared present, as follows:
PRESENT:
John J.Collins,Joint Chair OTHERS PRESENT:
Peer A.Swan,Vice Joint Chair Thomas L.Woodruff, General Counsel
George Brown,Chair, FAHR
Burnie Dunlap,Chair, PDC
Pat McGuigan,Chair,OMTS STAFF PRESENT:
Bill Steiner,Director/Supervisor Donald F.McIntyre,General Manager
Blake P.Anderson, Chief Operations Officer
Debra Lecuna, Secretary pro tem
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
PUBLIC COMMENTS
There were no comments by any member of the public.
RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
MOTION: Receive, file and approve draft minutes of the September 24, 1997 Steering Committee
meeting. MOTION UNANIMOUSLY CARRIED.
Minutes of the Steering Co ittee
Page 2
October 22, 1997
REPORT OF THE COMMITTEE CHAIR
The Committee Chair did not make a report.
REPORT OF THE GENERAL MANAGER
Don McIntyre reported on the WEFTEC'97 Conference he recently attended. One item presented
was non-point source watershed which is an emerging issue of the EPA. It is a less command control
system that works in a more regional collaborative process that gets all stakeholders together to solve
problems. It is still not very Gear whether there are collaborative projects now in progress supported
by EPA. We need to wail for confirmation from EPA. This is a heads-up because when the Strategic
Plan is updated in another five years, non-point source watershed management could become an
important issue.
REPORT OF THE ASSISTANT GENERAL MANAGER
Blake Anderson reported on the status of the permit. Eight years after applying for a new ocean
discharge permit, the Districts has a courtesy draft permit. It's an extensive document and covers all
the various terms and conditions of our ocean discharge permit, and to a large extent, it has
requirements for biochemical oxygen demands and suspended solids. It has limits on toxicants and
an extensive description of the ocean monitoring program. The BOD and SS limitations are the same
as we have now but, there are still some pending negotiations on the overall mass limits. Assuming
that negotiations go well, we will be able to operate for the next five years with or without the OCR
Project in place. We meet the toxicant requirement easily. Due to the efficiency of our Source
Control Program, the list of toxicants has been reduced. The monitoring program will have more
flexibility than the last one and allow us to characterize water quality, constituency, and sediments
around the outfall, and help us better monitor the animals that live around the outfall. It is a
comprehensive permit that allows us to achieve community, public health and environmental
objectives. We expect that the public will be formally notified in December and that two workshops
will be conducted by EPA and CRWQCB in January. Then we will have a hearing in February, and at
that time the two agencies can formally adopt the permit and we'll be in business for the next five
years.
Change of Meeting Calendar
-Planning Advisory Committee has been changed from November 13, 1997 to December 11, 1997.
-Ad Hoc Committee Meeting has been changed from December 11, 1997 to sometime in January.
Joint Chair to make announcement at Joint Boards of Directors meeting.
REPORT OF GENERAL COUNSEL
General Counsel did not give a report.
Minutes of the Steering Committee
Page 3
October 22, 1997
DISCUSSION ITEMS (Nos. 1-13)
1. Continuity of Representation on Districts Board (Don McIntyre)
Don McIntyre reported that one outcome of the PDC workshops was that Board members
agreed how important it is to have continuity of representation on our board. It is important to
have the Joint Chair write to the mayors stating the great advantage of keeping the same
person in the respective committees because it takes some time to learn all the technical
aspects of our business.
The Joint Chair will include this request in his report to the Board and will send a letter to the
mayor of each city regarding this issue. Councils will be copied.
2. Implementation of Rate Structure Recommendations from Rate Advisory Committee (RAC)
Based upon recommendations from RAC for a new rate structure, the Steering Committee had
a discussion on whether this new structure should be applied to rates for next fiscal year.
After discussion, the Steering Committee decided to present the question to the FAHR
Committee to see if it would be prudent to apply RAC recommendations so soon after our last
rate increase.
3. Continuation of Public Participation for the Districts' Strategic Plan Following Completion of the
Rate Advisory Committee (RAC) and Planning Advisory Committee (PAC) Processes
In order to further the effort of public outreach, the Engineering Department is proposing to
combine RAC and PAC to forth PAC 2, to assist with issues such as flow management, water
reclamation, biosolids program, and other projects. This new public participation committee will
cost approximately$60,000 mainly in consultant fees, and the Steering Committee after
extensive discussion decided to present this to the FAHR Committee for a recommendation on
allocation of funds.
4. Energy Management Plan
Blake Anderson presented this item to the committee for advice on how to better manage the
decision-making process over the next few months regarding electrical energy purchase and
sale. Staff is recommending that we conduct a half-day workshop on March 14, 1998 because
by then, we will have sufficient information on this project.
Black&Veatch prepared a report outlining the basic landscape of deregulation and along with
that report, staff is now doing an internal assessment of our own capabilities to generate
electricity. This report will be out in January. We will have at that time, an understanding of our
internal capabilities, and a better read on the external factors on deregulated electricity. Natural
Gas is also deregulated now.
CDM also has a work element in the Strategic Plan to look at our long-term use of energy. All of
this information will be put together and in March, we will a have good picture of the Districts'
capabilities.
Minutes of the Steering Committee
Page 4
October 22, 1997
This item will be presented to the OMTS Committee for recommendation because there are still
some parts of the Black&Veatch report that do not seem sufficiently dear and concise to make
a recommendation at this time.
5. Service Award Pins for Tenure by Directors
Blake Anderson reported on the significance of presenting Directors with service award pins in
order to mark significant milestones.
After a brief discussion, the Steering Committee agreed to award certificates of recognition
instead of pins.
6. Streamling the Districts' Standing Committee Structure
Blake Anderson reported on changing the number of Board standing committees to four, and
renaming them to reflect the oversight responsibilities. For example, the PDC Committee would
be renamed the Capital Improvements Committee, OMTS Committee the Operations
Committee, and the FAHR Committee the Administration Committee.
After discussion, the Steering Committee recommended that the Executive Committee be
eliminated when consolidation comes into effect and that all other committees keep their
respective names.
7. Trunk Flow Monitoring Program
Jim Herberg made a recommendation to award a contract to ADS in an amount not to exceed
$359,780, to implement a flow monitoring program to better monitor inflow and infiltration during
the next winter.
After discussion, the Steering Committee agreed to award the contract to ADS.
8. Employee Softball Diamond at Plant No. 2
Michelle Tuchman gave a report on the development of a softball diamond at Plant No. 2 as per
the request of employees to help support the Districts' softball league. Upon the EMT's
recommendation, a proposal, prepared by staff, establishes that labor for the diamond will come
from employees.
After discussion, the Steering Committee agreed to approve the development of the softball
diamond with the understanding by employees that if the land is ever needed, the diamond
would have to be removed.
9. El Nino Planning and Excess IRWD Flows
Blake Anderson gave a report on how the Districts'will handle any excess flows coming from
our sister agencies such as IRWD. We have an intertie agreement with IRWD to take
wintertime flows in excess of what can be reclaimed. However, there could be a time where
flows are so great that we may need IRWD to discharge into Newport Back Bay. Considering
that the Main Street Pump Station is being upgraded there should be ways for IRWD to handle
excess flows without having to discharge into Newport Back Bay. This is more of a political
Minutes of the Steering Committee
Page 5
October 22, 1997
issue than it is technical. IRWD has made preparations for the El Nino season and has agreed
to do everything necessary to avoid excess flows to the Districts. However, if necessary IRWD
will discharge into Newport Back Bay if excess flows cannot be handled by the Districts.
10. Per Diem Comparisons
Don McIntyre gave a report on the policy of Per Diem reimbursement. The Districts is in the
process of updating its policies and procedures and as a result, it was discovered that this
policy has not been revised for 15 years. The recommendation was to increase the Per Diem
from $40 to $45 per day.
After a vole of 3-3, the Steering Committee concluded that this item would not change from its
current $40 per day reimbursement.
11. CNG Station Dedication
Michelle Tuchman reported on the dedication ceremony for the new CNG Station that is
proposed to occur in April. The Districts could have as many as 300 people attending this
event. It is suggested to have a prominent speaker(community figure)who would indeed
attract that many people. According to the construction schedule, the station should be fully
operational by mid-February which would give two months of continuous operation before the
dedication ceremony takes place. The cost for this dedication could be approximately$2500.
However, a specific estimate has not yet been developed.
After discussion, the Steering Committee recommended to bring back a specific cost sheet
before making a decision.
12. Renaming the County Sanitation Districts after Consolidation
Blake Anderson reported on renaming our agency once consolidation goes into effect next year.
The first suggestion was to simply take the "s" out of"Districts"and leave it as County Sanitation
District of Orange County. However, some committee members believe that using the word
"county"twice sounds redundant.
After discussion and a few suggestions, the Steering Committee requested that staff bring back
4-5 options to next month's meeting before making a recommendation.
13. Review Agenda Items Scheduled to Be Presented to Committees in November
The Steering Committee agreed there were no changes to be presented to committees in
November.
CLOSED SESSION
There was no closed session.
Minutes of the Steering Committee
Page 6
October 22, 1997
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
14. Directors Arriving Late to Meetings and Leaving Early
The Joint Chair presented a discussion on the on-going problem of Directors coming late to
meetings and leaving early. The main question was in regards to compensation. Directors still
receive compensation even if they do not attend the entire meeting.
The Steering Committee decided to make a general statement at this meeting and then speak
to Directors individually.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
Staff to report on items No. B, 11 and 12 at subsequent meetings.
CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for November 19, 1997 at 5:30 p.m.
ADJOURNMENT
The Chair declared the meeting adjourned at 7:20 p.m.
tI m
Debra Lecuna, Committee Secretary pro tern
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COUNTY SANITATION DISTRICTS OF CRAZE COUNTY, CALIFORNIA
BOARD SECRETARY (2)
Phan., October 16, 1997
1714)962 2411
mailing address:
P.O.Ban 8127
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9272&B12]
street44Bladds°a: STEERING COMMITTEE
io844 Blis Avenue
Fountain Valley CA
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COUNTY SANITATION DISTRICTS
NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14
Member OF ORANGE COUNTY, CALIFORNIA
Agencies
•
cities WEDNESDAY, OCTOBER 22, 1997 - 5:30 P.M.
Anaheim
Ore
Buena Park
Cypress
Fountain Valley ress DISTRICTS' ADMINISTRATIVE OFFICES
Fullarten 10844 ELLIS AVENUE
Huntington Beech wine FOUNTAIN VALLEY, CALIFORNIA 92708
La Habra
Le Palms
Loa Alamitos
Newport Beach
Orange
Pme Are
Some A regular meeting of the Steering Committee of the Joint Boards of Directors
So./Beach of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange
s`B^`0n Count
Tilton y, California, will be held at the above location, date and time.
Ville Pork
Yorbe Linde
County of Orange
sanitary Districts
Costa Mesa
Carden Grove
Mldwoy Coy
Water Districts
Irvine Punch
A Public Wastewater and Environmental Management Agency Committed to Protecting the Environment Since 1954
IF
STEERING COMMITTEE
Roll Call:
Meeting Date: October 22, 1997 Meeting Time: 5:30 p.m.
Meeting Adjourned:
Committee Members
John J. Collins, Joint Chair.......................................
Peer A. Swan, Vice Joint Chair................................
George Brown, Chair, FAHR....................................
Burnie Dunlap, Chair, PDC.......................................
Pat McGuigan, Chair, OMITS....................................
Bill Steiner, Supervisor.............................................
Others
Thomas L. Woodruff, General Counsel .......... .........
Staff Present
Donald F. McIntyre, General Manager......................
Blake P. Anderson, Asst. General Manager.............
Michelle Tuchman, Director of Communications......._
Jean Tappan. Secretary...........................................
c: Board Secretary
Debbie Lecuna
/
October 16, 1997
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
COUNTY SANITATION DISTRICTS
NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14
OF ORANGE COUNTY, CALIFORNIA
WEDNESDAY, OCTOBER 22, 1997 AT 5:30 P.M.
ADMINISTRATIVE OFFICES
10844 Ellis Avenue
Fountain Valley, California
ROLL CALL
APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
AGENDA
In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72
hours prior to the meeting date and time above. All written materials relating to each agenda
item are available for public inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as
an emergency item or that there is a need to take immediate action which need came to the
attention of the Districts subsequent to the posting of the agenda, or as set forth on a
supplemental agenda posted not less than 72 hours prior to the meeting date.
PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to five
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
October 22, 1997 Agenda
APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the September 24, 1997 Steering Committee meeting.
REPORT OF COMMITTEE CHAIR
REPORT OF GENERAL MANAGER
Recent Personnel Changes
REPORT OF GENERAL COUNSEL
DISCUSSION ITEMS (Items 1-13)
1. Continuity of Representation on Districts Board (Don McIntyre)
The issue of maintaining continuity on the Districts Board was raised at the PDC
Committee Workshop. It was suggested that discussions on this issue be held with the
mayors of the cities to stress the importance of having continuous representation if at all
possible, rather than changing representatives at the beginning of the year. Staff is
seeking direction on how to proceed.
2. Implementation of Rate Structure Recommendations from Rate Advisory Committee
(RAC) (Blake Anderson)
The attached Agenda Report addresses the RAC issues and proposed staff actions.
3. Continuation of Public Participation for the Districts' Strategic Plan Following Completion
of the Rate Advisory Committee (RAC) and Planning Advisory Committee (PAC)
Processes (Blake Anderson)
4. Energy Management Plan (Blake Anderson)
Recommended Actions: 1. Discuss the resources to be directed to the Energy
Management Plan; 2. Determine which Boards working committee(s) should have
oversight responsibility; and 3. Schedule March 14, 1998 for a Saturday Boards
Workshop to discuss the development of a comprehensive Energy Management Plan.
5. Service Award Pins for Tenure by Directors (Blake Anderson)
Verbal report.
6. Streamlining the Districts' Standing Committee Structure (Blake Anderson)
Reduce the Boards' standing committees to four, and name them to reflect the oversight
October 22, 1997 Agenda
responsibilities of the committees (Administration, Capital Improvements, Operations and
Steering), effective January 1, 1998.
7. Trunk Sewer Flow Monitoring Program (Blake Anderson)
Recommend contract award to ADS Environmental Services, Inc., for trunk sewer Flow
monitoring portion of Management of Peak Hydraulic Discharge, Job No. J-40-1, in an
amount not to exceed $359,780.
a. Employee Softball Diamond at Plant No. 2 (Michelle Tuchman)
This is an information item.
9. El Nino Planning and Excess IRWD Flows (Blake Anderson)
This is an information item.
10. Per Diem Comparisons (Don McIntyre)
At the General Manager's request, staff prepared a report on per diem allowed by other
agencies in Orange County. The current $40 per day has not been changed since 1985.
11. CNG Station Dedication (Michelle Tuchman)
Review agenda and guest list.
12. Renaming the County Sanitation Districts after Consolidation (Blake Anderson)
Consider staffs request to evaluate renaming the Consolidation Districts of Orange
County.
13. Review Agenda Items Scheduled to Be Presented to Committees in November
(Information item only)
CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of the
Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential
litigation; (c) employment actions or negotiations with employee representatives; or which are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. When
the Boards take final actions on any of these subjects, the minutes will reflect all required
disclosures of information.
1. Convene in closed session, if necessary
�. Now/
i
October 22, 1997 Agenda
2. Reconvene in regular session
3. Consideration of action, if any, on matters considered in closed session.
OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, November 19,
1997. Please note that this is the third Wednesday of the month, not the fourth, because of the
Thanksgiving Holiday.
Jt
H:MPOTAUOMIM uWmCOM.0040AM
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda,Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
Committee Chair: John Collins (714)965-4400(City Hall)
Secretary: Jean Tappan (714)962-2411,Ext.2001
(714)962-0356(Fax)
County Sanitation Districts
J of Orange County,California
P. O. Box 8127 • 108"Ellis Avenue
Fountain Valley,CA 92728-8127
Telephone: (714)962-2411
DRAFT
MEN MINUTES OF THE STEERING COMMITTEE
Wednesday, September 24, 1997 at 5:30 p.m.
A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13
and 14 of Orange County, California was held on Wednesday, September 24, 1997, at the Districts'
Administrative Office.
ROLL CALL
The roll was called and a quorum declared present, as follows:
PRESENT:
John J.Collins,Joint Chair OTHERS PRESENT:
Peer A.Swan,Vice Joint Chair Thomas L.Woodruff, General Counsel
George Brown,Chair,FAHR
Pat McGuigan,Chair,OMTS
STAFF PRESENT:
Donald F.McIntyre,General Manager
ABSENT: Michelle Tuchman, Director of Communications
Burnie Dunlap,Chair, PDC Jim Herberg,Planning Engineer
Bill Steiner,Director/Supervisor Jean Tappan, Committee Secretary
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
PUBLIC COMMENTS
There were no comments by any member of the public.
RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
MOTION: Receive, file and approve draft minutes of the August 26, 1997 Steering Committee
meeting. MOTION UNANIMOUSLY CARRIED.
i
Minutes of the Steering Committee
Page 2
September 24, 1997
REPORT OF THE COMMITTEE CHAIR
The Committee Chair did not make a report.
REPORT OF THE GENERAL MANAGER
The General Manager reported that the Districts hosted a meeting with representatives from
eighteen cities and agencies to discuss infiltrationlinflow, cooperative projects and El NiAo
preparations. A follow-up letter is being prepared. Several staff members are meeting with city
and county representatives on possible flooding problems during wet weather, as well as
determining the age of various sewer systems in an effort to determine how bad the local sewer
systems may be and how to deal with them. Only one or two cities have special revenues for
sewer replacement/repairs.
REPORT OF GENERAL COUNSEL
Tom Woodruff reported that the trial judge in the Sangermano case reversed the previous
decision on attorneys fees and awarded Mr. Sangermano nothing.
The conflict of interest opinion memo dated September 24, 1997 (copy attached) from General
Counsel was discussed. The only time a reason must be given for abstaining from a vote is
when the rule of necessity is invoked. At the beginning of a discussion a director must state that
he has a conflict of interest, not at the time a vote is taken. Because Districts' meetings are
operated under Roberts Rules of Order, abstentions are determined to be with the majority vote.
DISCUSSION ITEMS (Nos. 1-5)
1. Wet Weather Flow Monitoring of Collection Systems by CDM
Jim Herberg reported on the activities surrounding the inflow/infiltration problem and the
ramifications on the strategic plan. Last year the rains were less than expected during the
wet weather season and therefore the consultant did not get enough information to
adequately address peak hydraulic flow requirements. Staff is requested that the CDM
contract be amended to provide for flow monitoring again this winter, and expand the
program to gel data that will help prioritize the capital program needs. The report will identify
the monitoring sites, develop an RFP for implementing the monitoring program and then
analyze the data collected by the firm that will be doing the monitoring under separate
contract.
The Directors questioned the location of the tentative metering sites, and after further
discussion directed staff to make a presentation to the PDC Committee at its next meeting in
order to fine-tune the RFP.
Minutes of the Steering Committee
Page 3
September 24, 1997
2. FAHR Request to Review Computer Financial Assistance Program Funding Level
After discussion, the Steering Committee approved recommending Option B, providing for an
increase in the the funding level for the Computer Financial Assistance Program to$250,000,
an increase of$100,000, and that the funding level be reviewed as needed.
3. Results of the Communications Audit
Director of Communications Michelle Tuchman reported on the results of the third
communications survey. While the results were less than expected, there were several
significant impacts that may have affected responses. The same communications vehicles
will continue to be used, and mini-surveys will be taken periodically.
The General Manager, in an attempt to help communications, will continue with his quarterly
meetings with management and exempt staff, as well as attending department and division
meetings. He will also have a part-time office set up at Plant 2 for his 1/2-day a week visits.
4. Landscaping Design for Area East of Administration Building
The Directors reviewed the proposed plan and suggested that staff find an alternative to
grass.
5. Agenda Items Scheduled for Review by the Working Committees in October
The list was reviewed. Jean Tappan indicated that the OMITS Committee would also be
reviewing the revised Agenda Item Report formal to seek input on how they would like budget
and cost impacts presented in the report.
CLOSED SESSION
There was no dosed session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
There were none.
CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for October 22, 1997 at 5:30 p.m.
Minutes of the Steering Committee V Y
Page 4
September 24, 1997
ADJOURNMENT
The Chair declared the meeting adjourned at 7:05 p.m.
Submi by:
G2w y
Jean Tappan teerin Co mute Secretary
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AGENDA REPORT Ittm Numbe
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County Sanitation Districts of Orange County, California
FROM: Donald F. McIntyre, General Manager
Prepared by: Jean Tappan, Executive Assistant
SUBJECT: Continuity of Representation on Districts' Boards of Directors
GENERAL MANAGER'S RECOMMENDATION
SUMMARY
The issue of maintaining continuity on the Districts' Board was raised at the PDC
Committee workshop. It was suggested that discussions on this issue be held with the
mayors of the cities to stress the importance of having continuous representation if
possible, rather than changing representatives at the beginning of each year. Staff is
seeking direction on how to proceed.
PROJECT/CONTRACT COST SUMMARY
None.
BUDGETIMPACT
❑ This item has been budgeted. (Line item: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
None.
ALTERNATIVES
None.
CEQA FINDINGS
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ATTACHMENTS
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STEERING COMMITTEE =AGENDA
REPORT
County Sanitation Districts of Orange County,California
FROM: Donald F. McIntyre, General Manager
Prepared by: Blake P. Anderson, Chief Operations Offioer
SUBJECT: Implementation of Rate Structure Recommendations from Rate Advisory
Committee (RAC)
GENERAL MANAGER'S RECOMMENDATION
This item is being brought before the Steering Committee for guidance prior to the
October 23, 1997 Ad Hoc Committee meeting.
SUMMARY
The RAC workshop process was completed on October 9, 1997 with finalization of the
RAC opinion statement regarding rate structure alternatives. Staff has prepared a
schedule showing Board, Ad Hoc Committee and FAHR Committee meetings for
consideration of RAC recommendations and implementation of a new rate structure in
FY 1998-99. In addition to RAC recommendations, there are several other factors that
will influence the Districts' rates over the next two years.
DISCUSSION
Public participation and board policy/monetary issues will influence decisions regarding
the Districts' rates over the next two years.
Public Participation
The Districts have made a commitment to public participation as part of the strategic
planning process. Input and recommendations coming out of public participation will
help shape the rate structure (RAC) and the future capital program (PAC).
• RAC Opinion Statement: The final RAC opinion statement was completed on
October 9, 1997. Although several issues brought up by the RAC need to be
resolved with regard to the new rate structure, it is possible to implement revenue-
neutral changes by July 1, 1998. The RAC was not able to recommend specific
rates as the capital improvement program has not been finalized.
• Planning Advisory Committee (PAC) Outcome: The PAC recommendations are
scheduled to be finalized in January 1998, with completion of treatment, disposal
and reuse alternatives in April 1998. At this time, the future costs of the capital
program will be known.
• PAC II Recommendations: The combined RAC/PAC group, referred to as PAC II
will be providing further input to the strategic plan as the future capital facilities
M�^9NMg0>]IMSMY1c.flAG,crnrcMamna Ex
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program is further Mined and during the EIR process, sccieduled for completion in
October 1998.
As indicated above, the PAC and PAC II capital improvement planning processes will
not be completed soon enough to be included in a July 1, 1998 rate adjustment.
Board Policy/Monetary Issues
These following issues will likely affect the total Districts revenue required, regardless of
the rate structure.
• Districts Consolidation: Consolidation of the nine Sanitation Districts into a single
District is expected to take effect on July 1, 1998, maintaining separate rates by
revenue zones.
• CSDOC funding of OCR: The Districts' participation in OCR will be a large part of
our capital requirements. The OCR project was funded at $116 million in the July 1,
1997 rate increase.
• Point of Discharge, Level of Treatment: Decisions made regarding occasional
use of the 78-inch outfall or the Santa Ana River for discharge, and the amount of
secondary treatment facilities required, will have major impacts on the Districts'
future capital program.
• Local Programs: The Districts may elect to participate in cooperative programs
with cities to address local sewer systems that are in poor repair and increase the
Districts flows due to 1/1. The Districts' to local programs could be in the range of
$20 million per year. The extent of the Districts' 1/1 problem and the potential
benefits of local programs are being studied under the Strategic Plan.
• Capital Facilities Replacement Fund Study: The Districts' consultant, R.W. Beck
is completing a study of the Districts' need for a capital facilities replacement fund in
October 1997.
The above issues (except for the Capital Facilities Replacement Fund Study) will not be
fully resolved in time to be factored into a rate adjustment for FY 1998-99 and will need
to be considered for FY 1999-2000.
Two options for adjusting rates can be considered:
1. Move forward with revenue-neutral rate structure changes in FY 1998-99, and
address the future capital program in a subsequent rate adjustment in FY 1999-2000, or
2. Hold-off on making revenue-neutral rate structure adjustments and make rate
structure changes concurrent with other changes required to support the capital
program set forth in the final Strategic Plan in FY 1999-2000.
An advantage of option 1 is the continuation of momentum built during the RAC
process. A disadvantage of option 1 is that additional rate changes will likely be
H"a.wym�•m.•�me
R..•.G .7 Page 2
C Nw
required in FY 1999-2006*"A change in structure is expected terequire property owner
notification in compliance with Proposition 21 B. A second notification may be required
when the capital costs are known.
Option 2 has the advantage of requiring only a single rate adjustment in FY 1999-2000.
The disadvantage of option 2 is that the momentum developed with RAC in the last
several months could be lost by placing their recommendations on hold for a year. Rate
increases adopted last year will be implemented on schedule. Property owner
ratification of a structure change is delayed until all factors are known. Perhaps only
one notification will be required.
FISCAL IMPACT
None identified at this time.
BUDGETIMPACT
None identified at this time.
CEQA FINDINGS
Not a project.
ALTERNATIVES
Not applicable.
ATTACHMENTS
H�Rdue19UT m er lgu,RACI�ftmmn..d:
Re„ 9re 7 Page 3
i . . 5
1997
AUG SEPT OCT AUG SEPT OCT NOV DEC
RAC Workshop
Worksnop0 Finalize
Recommar
ATE STRUCTURE i na
A4 Hoc
Comm
and RAC
EAK FLOW MC i
IANAGEMENT/ yypbEap6
REATMENT
......................................i...........................................1..............................i.....................Ir..................... ................
.....i.....................
Beard toECA
oM
ICR PROJECT Award Public9r9/Ruled ntra
Consultant
.....................................o.....................d.....................r......................................... ...........j............................................i........
.............
EVEL OF
REATMENT
t
PUDee
Hearing
CenHy
Reel EIR
EQA(M
�� Take
Actlon on
Strategic Plan
'.END wwvi 14+eaNr
P.—Sratogie Plan
:CA—California Emlronmontal Quality Act
R—Environmental Impact Report
i—Environmental Impact Statement
:R�Orange County Reclamation Project
C—Planning Advisory Committee
,C—Rate Advisory Committee
HR—Finance,Administration and Human Rosoum Committee
C—Planning,Design and ConahaCtioli Committee
STEERING COMMITTEE %001 meeuna Date
toizzre�
AGENDA REPORT
County Sanitation Districts of Orange County,California
FROM: Donald F. McIntyre, General Manager
Prepared by: Blake P. Anderson, Chief Operations Officer
SUBJECT: Continuation of public participation for the Districts' Strategic Plan
following completion of the Rate Advisory Committee (RAC) and Planning Advisiory
Committee (PAC) processes.
GENERAL MANAGER'S RECOMMENDATION
Continue public participation during completion of the Strategic Plan through a scaled
back version of the PAC and RAC processes. The newly formed public group would be
referred to as PAC II, and would consist of members from the RAC and PAC. Three
additional public participation workshops are proposed for PAC II.
SUMMARY
The RAC workshop process was completed on October 9, 1997 with finalization of the
RAC opinion statement regarding rate structure alternatives. The PAC
recommendations will be finalized in January 1998. Although these two committees'
work will be completed soon, continued public participation will required during
completion of the Strategic Plan/EIR process.
DISCUSSION
Several upcoming Strategic Plan related issues will require public participation.
• Level of Treatment-The Districts' current policy is to hold the minimum level of secondary
treatment at 50 percent of the Districts'total flow. This level of treatment will be addressed
in the EIR, and will therefore be subject to public input. This issue will be of significant
interest to environmental groups.
• EIR - The Districts' EIR requires a scoping meeting and public hearings as required
by CEQA.
• OCR Project—The OCR project will have a large impact the Districts' capital
program and level treatment and will be addressed in the EIR.
• Rate Impacts From CIP— In addition to their recommendations regarding the new rate
structure, the RAC also expressed concern with how rates will be set following completion of
the Strategic Plan.
FISCAL IMPACT
Additional cost estimated at $60,000 for continued formal public participation efforts.
BUDGETIMPACT
H Nvp.eu•„ea>aw,a,ea,oa,.oanea wnswuoaao.
e•.,..d •�, Page 1
None identified at this time.
CEQA FINDINGS
Not a project.
ALTERNATIVES
Not applicable.
ATTACHMENTS
��ro m.eremaanewem,wn wNw+�e=
R-. e 7 Page 2
STEERING COMMITTEE oiwre
AGENDA REPORT IrtniNumb"
County Sanitation Districts of Orange County,California
FROM: Bob Ooten, Director of Operations and Maintenance
Prepared by: Pat Magnante, Executive Assistant
SUBJECT: Deregulation Report/Energy Management
GENERAL MANAGER'S RECOMMENDATION
Recommend completion of the Black and Veatch Deregulation Report and plan a
Workshop on Energy Management in the first Quarter of 1998.
SUMMARY
Based on the Black&Veatch Deregulation Report update discussion by Directors and
staff at the OMTS meeting on October 1, 1997, the report issue was referred to the
Steering Committee. A summary of the issues follows:
Staff recommendations for the Steering Committee:
1. B&V report will be completed with Director comments incorporated. Director
questions that are not in the scope of B&V or are not addressed by CDM scope will
be addressed by staff in the Energy Management Plan.
2. Directors who request a full copy of the B&V study will obtain one when completed.
3. Rick Running (B&V consultant) will be present at the December 3, 1997 OMTS
meeting to present a summary of Deregulation Report findings and to answer
questions.
4. Staff will prepare a workshop during the first Quarter of 1998 with the following
tentative topics:
a) Evaluation and summary of energy operations at CSDOC.
b) Presentation by various energy providers that will address CSDOC's unique
position in the electric industry restructuring.
c) Present staff recommendations on how to proceed in the new market.
PROJECT/CONTRACT COST SUMMARY
Black &Veatch was hired under the General Manager's authority (under$50,000) to
assess short-term deregulation impacts on CSDOC. A contract for$48,780 was signed
on 2/28/97.
e S,—,camm doo
aamsW 1OW7 Page 1
BUDGETIMPACT 1,
}
® This item has been budgeted. (Line item: 40 Engineering -Other Professional Services)
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
❑ Not applicable (information item)
ADDITIONAL INFORMATION
ALTERNATIVES
CEQA FINDINGS
ATTACHMENTS
OMTS97-022
RJO:pjm
H:wo.wmmuliorixuuaown.+rawg.m.women o rst. gCm Mm. m
QeX. ,� Page 2
Far Sd_Ss� U&a°"° AGENDA-
ITEM
❑ CCAIK I FO.Mov! —
❑ DOMA.AC ONRFM ITEM
❑ JT:BpS.CONSENT
❑ JT.BDB.06dS5XN TRANSMITTAL
pICNCDILSETri)
❑ PUBIIC ffflIM10
Jr.BDS.s INGa DATE
Jt.BOB.A(iEFOA ITEM NG.
MEETING DATE COMM.ID,NO. DISTRICT NO. CONTACT FOR INFORMATION
OMTS: 10/1197 OMTS112—ORP (Originator)
PDC: PDC
FAHR: FAHR
FYFG: EXEC Division 820,Tony Valenzuela, EA. 3017
STEER: STEER Division No.,Name,and Extension
JT.BDS:
RECOMMENDED ACTION(S):
Presentation of the Black and Veatch Electrical Industry Restructuring Study. Receive and File Black and Veatch draft
report(mformation Rem only).
CEOA REVIEW: Project is Exempt: YES NO NOT APPLICABLE DATE OF MOST RECENT BOAR ACTION ON THIS SPECIFIC ITEM:
Date Notice of Exemption Fikd:
Negative Declaration Approved on
Final EIR Approved on_and No"of Determination Bled on-
CURRENTBUDGETICOST CURRENT YEAR CURRENT YEAR. YEAR-TO43ATE REVISED BUDGET
INFORMATION BUDGET AMOUNT TOZATE BUDGET BALANCE TOTAL
EXPENDITURES n�le,.gw q,u TnNrwl
TOTAL BUDGETED AMT.:E
SOURCE: CORF Jo DISTRICTS N/A N/A N/A N/A
Schedue/Line Items'.
AMOUNT OF TRANSFER:
Schedule/Line Item:
TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET CHANGE REVISEDTOTAL
INFORMATION TOTAL BUDGET THIS AIT PROJECT BUDGET
CHANGES
First Year in Budget:
Master Plan Estimate: N/A N/A N/A N/A
Year of Firs(Costs
THIS AITIVENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT
INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT
AMOUNT APPROVED AIT
Bids will be received 9/30/97 and
recommended bidders will be presented N/A N/A N/A N/A
at the 10/1/97 OMTS meeting
WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO YES REQUIRES BOARD POLICY ACTION? YES NO NOT APPLICABLE
It YES.slate remover. Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section
s ATTACHMENTS TO COMMITTEE AGENDA(Lou).
dginator Date
1. Copy of BNck and Veatch hregulalion study
CONCUR RE /
1-7
SignaWr Date ATTACHMENTS TO JOINT BOARDS AGENDA(List)
Divisions Manager(Or Designee) �.
9IIE19
Signature Date
Depanmen a /�e
o y
Signature Da
Assistant General Manager(Or Designee)
ADDITIONAL INFORMATION (Background and Summary) continued
The draft report tentatively recommends:
The Districts sell additional electricity, but to first identify and evaluate any costs of
overcoming impediments to accomplishing such sales, which may include:
• Practicality and cost of modifying the Southern California Air Quality Management
District permits to allow operation of additional Central Generation engine-generators.
• Willingness of Southern California Edison,to coordinate the sale of ancillary services
(electricity) from the Central Generation System and associated pricing.
• Additional costs associated with on-site metering or monitoring requirements to sell or
transport electricity.
• Obtaining access to real-time and day-ahead commodity market pricing information
for electricity, directly(by Districts' staff) or through a Scheduling Coordinator
(marketer)which would be authorized to lock into daily or hourly prices and commit to
power sales quantities.
The Districts continue to monitor and, to the extent practical, participate in key
implementation decisions as the restructured market continues to be defined. These
implementation decisions would include:
• The method to calculate the competitive transition charges.
• The method for calculating payments for electricity (sales or purchases) and for
distribution of power to ourselves or others (customers).
• Any potential penalties to be imposed by not meeting contract obligations for
supplying electricity to the open market, the Districts' electricity customers, or the
Districts' outlying facilities (pump stations).
Further address the potential benefits of direct access opportunities through continued
discussions with involved parties (such as aggregation groups, power coalitions, or others).
Topics could include:
• Additional information regarding actual load profiles at the Districts' pumping stations.
• Natural gas and electricity bundling or risk management offered by brokers
(marketers).
Identification of marketer strategies and prices for enhanced site electric reliabilities.
• Further opportunities offered by marketers as their activities and prices are
announced.
Participate in the development of a compatible or similar buyer groups in order to provide a
means of further assessing this opportunity and remaining abreast of the most recent market
implementation activities.
In summary, there are very few short-term opportunities for the Districts power sales and pump
station or plant power purchases until 2002, The benefits of the Black and Veatch report on the
electric industry restructuring are the following:
1) Identification of opportunities and possible pitfalls for the Districts.
2) A framework to assess future developments of the industry restructuring,
3) Organization of critical operational data and parameters.
MAE:ASV:ct
c: Department Head
AGM-Operations
General Manager
II STEERING COMMITTEE wemnu mee
i 30/21/9]
AGENDA REPORT 6'ism""m
County Sanitation Districts of Orange County,California
FROM: Donald F. McIntyre, General Manager
Prepared by: Blake Anderson, Chief Operations Officer
SUBJECT: Streamlining the Districts' Standing Committee Structure
GENERAL MANAGER'S RECOMMENDATION
Reduce the Boards' standing committees to four, and name them to reflect the
oversight responsibilities of the committees (Administrative, Capital Improvements,
Operations, and Steering), effective January 1, 1998.
SUMMARY
AB 769, the bill that provides for consolidation of the nine Sanitation Districts into
one consolidated district, becomes effective January 1, 1998; the actual
consolidation will take place July 1, 1998.
The Executive Committee, comprised of the Chair of each of the nine Districts and
the two Supervisors, will be eliminated because of consolidation.
In an effort to streamline the reporting process, staff has discussed ways to
determine which committee has oversight responsibility for various issues when
consolidation occurs. Issues usually submitted to the Board fall into the categories
of administrative, operational, or capital improvements, and renaming the working
committees with those designations would clearly identify responsibility. It would
help staff determine which committee should review an item before Board approval.
The Steering Committee will continue to direct staff on management issues. The
Joint Chairman or standing committee chairs could form special ad hoc committees
to address specific issues, if necessary.
PROJECT/CONTRACT COST SUMMARY
Any costs involved would be minimal because committee information is regularly
updated.
BUDGETIMPACT
Not applicable (information item)
H Vxy,dM gandal EWI WMMRiEEl9N Nr-sO ftimnO Wu ngL $O red¢
RarW 1 y 7 Page 1
ADDITIONAL INFORMATION
The standing committees were originally named to identify the departments or
divisions that reported to each committee, e.g. Operations, Maintenance and
Technical Services for OMTS, Planning, Design and Construction for PDC, and
Finance, Administration and Human Resources for FAHR. The departments named
in the Committee titles considered that committee their"home" committee. Today,
the Communications, General Services and Information Technology departments
are not included in any of the Committee names. By changing the names of the
committees, specific departments would be attached to issue areas instead. For
instance, the Finance Department will most closely identify with the Administrative
Committee, and it would be the Finance Department's "home" committee. But if
there was a capital improvement issue affecting any department, the item would be
reviewed by the Capital Improvements Committee. This is done now. From time to
time, almost every department head has had to attend committee meetings other
than his/her "own" because of the subject of a requested action.
In an effort to clearly clarify the agenda review responsibilities, staff considered
several alternatives, which are identified below. They believe the four committees
structure is appropriate, but suggest renaming them to clearly identify oversight
responsibility.
ALTERNATIVES
1. Consider renaming the Standing Committees, as follows:
• OMITS Committee to the Operations Committee
• FAHR Committee to the Administrative Committee
• PDC Committee to the Capital Improvements Committee
• Steering Committee remains the same
There are no cost savings, only clarification of oversight responsibility. At this
time, this is the recommended alternative.
2. Consider changing the name of the Operations, Maintenance, and Technical
Services Committee to Operations, Maintenance, Technology, and Services to
better reflect the reporting departments.
This does not help clarify the oversight responsibility issues, it only identifies
departments'"home" committee.
3. Consider reducing the number of Working Committees to three—Administrative,
Operations and Steering.
While this structure is the most efficient and cost effective, the agendas for these
committees could be extensive. If every director served on a standing
committee, there could be problems with consensus. And the idea has not been
favorably received to date. However, staff and Directors compensation expense
costs would be reduced because there would be one-third fewer meetings.
N N.y.JY•y W ISIEEP W G CCAIMITiEFY)'OLNr.abwriiln^0��TG Camn 90uc W re Ctt
•,..,,. ,•,,,, Page 2
4. No action.
Staff believes that no action is an option. Consolidation should reduce
expenditures and increase efficiencies, and the no action alternative does not
produce savings.
CEQA FINDINGS
Not a project.
ATTACHMENTS
None.
jt
Hw dmeaa.da�WM CWMIr esnocim,. H'Nna wondoq ds
Rio 1m7 Page 3
F° Bil Suo.I Orly — AGENDFc
❑ COMM,INFO.ITEM
❑ COMM.ACTION ITEM ITEM
❑ Jr.BOS.CONSENT
❑ Jr.SO$.DISCUSSION TRANSMITTAL
(NON ONSENT)
❑ PUBLIC HEARING
Jr.BDS.MEETING DATE
Jr.EDS.AGENDA ITEM NO.
MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION
OMTS: OMITS (Originator)
FDc: F0c FAHR: FAHR All Districts720,Jim Herberg,ext. 5086
EXEC: EXEC DMlabn No.,Name,and Extension
STEER: 10/22/97 STEER
JT.BDS: 1022/97
RECOMMENDED ACTION(S):
1. Approve Professional Services Agreement (PSA)with ADS Environmental Services, Inc. for trunk sewer
flow monitoring for Job No. J-40-1, Management of Peak Hydraulic Discharge, in an amount not to exceed
$359,780.
2. Increase total budget authorization for Job No. J-40-1 by $410,000 to $2,528,000.
CEQA REVIEW: Project Is Exempt:NOT APPLICABLE DATE OF MOST RECENT BOAR ACTION ON THIS SPECIFIC ITEM:
Date Notice of Exemption Flied: September 24, 1997
Negative Declaration Approved on P
Final EIR Approved on_and Notice of Determination Bled on
CURRENT BUDGETICOST CURRENTYEAR CURRENTYEAR- YEAR-TO-DATE REVISED BUDGET
INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL
EXPENDITURES (lpbl ewer plus
TmMenl
TOTAL BUDGETED AMT.:$500,000
SOURCE: CORFSchedu $500,000 $11,023 $488,977 $500,000
AMOUNT ltlLine Items- 8 D.1.c
AMOUNT OF TRANSFER:
:
ScnetlulelLine Item:
TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGET CHANGE REVISED TOTAL
INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET
First Year in Budget:
Master Plan Estimate: 0 S410,000 $2,528,000
Year of First Costs: $2,118,000
THIS AITNENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED
INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS PROJECT
AMOUNT APPROVED AT AMOUNT
N/A NIA $359,780 $359,780
WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION?NOT APPLICABLE
If YESl numbly: _Permanent United Term It YES,explain in ADDITIONAL INFORMATION section
{Q ry R7 ATTACHMENTS TO COMMITTEE AGENDA(List).
Original r Date 1. Budgetlntonnebon Table
CON NC
)� p1 ATTACHMENTS TO JOINT BOARDS AGENDA(Ust)
(gnat r Date 1.Budget Information Table
Div,.I. M a f r D ee)
1
Signatu Dli
Depa t H.ad( De nee
S na ure
Assistant General Manager(Or Designee)
ADDITIONAL INFORMATION (BackyJ/ound and/or Summary)
At the September 24, 1997 regular Board meeting, an addendum was authorized for Camp Dresser and McKee
(CDM) to assist Districts' staff in preparation of a request for proposals (RFP) for trunk sewer Bow monitoring for
winter 1997-98. As requested by the Steering Committee, CDM and Staff provided an update on the selection of
meter locations for the flow monitoring program at the October 2, 1997 PDC Committee meeting. Proposals for Bow
monitoring services were received on October 13, 1997 from the following firms:
Firm Proposed Fee
ADS Environmental Services, Inc. $359,780
MGD Technologies, Inc, $667,269
The proposals were reviewed by a selection committee consisting of Districts' staff and CDM. The committee
recommends awarding a PSA to ADS Environmental, Inc. in an amount not to exceed $359,780.
During the winter of 1996-97, temporary flow meters were installed to develop land use-based Bow coefficients and
to calibrate the collection system computer model. The 1996-97 Bow monitoring program yielded valuable dry
weather data for these purposes. However, anticipated storms did not occur during the monitoring program, and
wet weather 1/1 data could not be obtained. The proposed Bow monitoring program for winter 1997-98 calls for 42
metering sites to monitor for infiltration for a six month period, and 20 metering sites to monitor for inflow over a two
month period, with the following goals:
• To provide actual, documented data on infiltration and inflow in collection systems tributary to CSDOC's trunk
sewers. This information will be the basis for developing a prioritization of 1/1 problem areas, with the goal of
reducing III so that the construction of an additional outfall ($100-$200 million) can be delayed.
• An estimated 95% of the Ill entering the CSDOC collection system is believed to originate in the local (city)
collection systems. By documenting which cities are known to have 1/1 problems, the Districts can initiate
cooperative discussions with member agencies with the goal of jointly addressing 1/1 issues in the most cost
effective manner.
• Take advantage of this year's El Nino condition which is expected to provide a rare opportunity to capture III
data during peak wet weather conditions. This data will be used to determine whether costs for major
improvements such as trunk sewer replacement can be partially avoided or deferred by managing 1/1.
The selection of metering sites for winter 1997-98 was directed toward areas of known or suspected 1/1 problems.
The 42 infiltration and 20 inflow monitoring sites were selected based on: (1) information gathered from city
managers, (2) results from last year's monitoring and hydraulic modeling, and (3) information known about the
collection system such as age of the sewers and groundwater depths.
In order to expedite the flow monitoring program so that meters will be in place this December, the proposed PSA
for flow monitoring services is not being brought before the PDC Committee for review, and is instead being
presented directly to the Board for approval. This approach has been previously discussed with the PDC
Committee and the Joint Boards of Directors.
Staff is also requesting that the total budget for Job. No. J-40-1 be increased by a total $410,000 to cover the Bow
monitoring services cost of$359.780 and $50,220 in staff costs. Although flow monitoring has not been included in
the FY 97-98 CORF budget, it is anticipated that there will be sufficient unexpended CORF funds to cover this cost.
c: Department Head
AGM-Operations
General Manager
HIM.DTA�NGW EREERGWIMO onAm Page 2 of 2
BUDGET INFORMATION TABLE
Strategic Plan Phase 1
Job No.J40-1,J40-2
BUDGET PROPOSED PROPOSED FUNDS FUNDS AUTH'D THIS PROPOSED ESTIMATED ESTIMATED
IN DISTRICT TOTAL'
PROJECTITASK (ADOPTED BY BUDGET REVISED AUTHORIZED TO AUTHORIZED EXPENDITURE COMPLETE TO
CORP) REVISION BUDGET DATE NO.7 CIP
BUDGET FUNDS REQUEST AUTHORIZED DATE DATE(%(
Management of Peak
Hydraulic Discharge S 1575000.00 E $ 1,575000.00 $ 1489601.00 $ $ $ 14894101.00 It 11040DOA0 74%
Peak Hydraulic
Discharge,St $ 6200D.00 $ $ 62000.00 $ 182000.01) $ $ S 1820DD.00 S 1030DO.00 3796
Determination of
Financial Charges and
Fee Scedules $ 396000.00 $ $ 396000.00 $ 306180.00 $ $ $ 308180.00 $ 231000.00 75%
Determination of
Financial Charges and
Fee Scedulea,Staff $ 85OD000 $ S 85000.00 $ 110000.00 $ $ $ 1100DO.00 $ 5200OA0 47%
Consulting Fee for
Thomas M.Dawes E $ $ $ 25.000.00 $ $ $ 250D0.00 $ 3000.00 12%
District 7 Sewer Maps .
(Charged to District
No.7 CIP) E $ $ $ 224630.00 E 221630.00 $ E $ 0%
Flow Monitoring,
Services E E 359,780.01) $ 359780.00 E S S 3597B0.00 E 359780.00 $ 0%
Flow Monitoring,Staff E $ 50,220.00 $ 50220.00 E $ $ 50220.00111 50 .00 $ 0%
TOTAL $ 2.118.000.00 1 410,000.00 1$ 252800DDO E Z337,411.00 E M4,100.00 $ 410000.00 1 $ 2522781.00 $ 149300D.00 64% `
l
H Mp.dX4ndeagy-4a 1=10PSAM dsl
a STEERING COMMITTEE PI=
rN.-b-
AGENDA REPORT
County Sanitation Districts of Orange County,California
FROM: Donald F. McIntyre, General Manager
Prepared by: Greg Mathews, Senior Administrative Analyst
SUBJECT: Per Diem Allowed by the Sanitation Districts
GENERAL MANAGER'S RECOMMENDATION
Consider increasing the per diem rate.
SUMMARY
The reimbursement for per diem expenses has not been changed since 1983.
Resolution No. 83-18 set the reimbursement at $40 per day; however, exceptions can
be approved by the General Manager. It has recently been brought to our attention by
some Districts' staff that in some instances this per diem amount is insufficient. As a
result, research was conducted on per diem rates for other local agencies, many of
which are member cities to CSDOC. Attached is a table summarizing the results of this
analysis. In brief, fixed per diem reimbursements range from $30-$58, with an average
reimbursement of$44 per day. Several agencies reimburse the actual amount spent
based on receipts and incur the extra administrative work for such a program. The
federal per diem rates range from $38-$42 dependent upon the city of stay.
Staff requests the Steering Committee's guidance on whether the Districts' per diem
rate should be re-visited with the FAHR Committee and subsequently the Joint Boards.
PROJECT/CONTRACT COST SUMMARY
Negligible.
BUDGETIMPACT
❑ This item has been budgeted. (Line Rem: )
❑ This item has been budgeted, but there are insufficient funds.
❑ This item has not been budgeted.
® Not applicable (information item)
ADDITIONAL INFORMATION
NevSNahZwy Na ,nEnS1EERING GOMMITE�TOC11.--p E—A.
R ':ee. 1w 7 Page 1
ALTERNATIVES
1. Consider an increase in per diem.
2. Keep the per diem at S40.
CEQA FINDINGS
Not a project.
ATTACHMENTS
Table outlining per diem rates for other citiestagencies.
GM Jt
\Vva CtlaVSrvp CM1MpenOaISIEERING COMMIREE�BTCCiVrnrceafe peg Earn 0¢
R-. 11MI Page 2
City/Agency Per Diem Amount Comments
Anaheim Actual Meal receipts not to exceed $25 per meal.
Fountain Valley Actual Reimburse with receipts.
Garden Grove Actual Reimburse with receipts.
Huntington Beach $45 Supplemental amounts for certain cities with pre-approval.
Irvine $48 $10 breakfast, $16lunch, $22 dinner
Los Angeles County $34 $7 breakfast, $9lunch, $18 dinner(Will reimburse higher with receipts.)
Metropolitan W. D. Actual Reimburse with receipts.
Newport Beach $50 Meals and incidentals.
Orange County $30
Orange County W. D. Actual Reimburse with receipts.
San Diego W. W. Mgt. $50 +tax $10 breakfast, $15lunch, $25 dinner(plus tax)
Santa Ana $50 $44 meals, $6 incidentals
• New York, Washington D. C., San Francisco $65
• Monterey, Palm Springs $55
STEERING COMMITTEE ' Meeting Dare
10/27J9]
AGENDA REPORT PAM NumEe
County Sanitation Districts of Orange County,California
FROM: Donald McIntyre, General Manager
Prepared by: Michelle Tuchman, Director of Communications
Ed Hodges, Director of General Services
SUBJECT: Proposed Compressed Natural Gas (CNG) Station Dedication
GENERAL MANAGER'S RECOMMENDATION
SUMMARY
Construction of the Compressed Natural Gas(CNG) Station is scheduled for completion
in February 1998. The project represents more than two years of work among several
public and private groups, including South Coast Air Quality Management District, The
Gas Company, Power Systems Associates, Pima Gro and the Districts. To mark the
culmination of this project, the partners would like to sponsor a dedication ceremony in
April. Invitees would include Board members; local, state and federal officials;
representatives from appropriate industries; and the media, among others. Attendance
could be as high as 300 guests.
To ensure the success of the event, staff believes it would be imperative to have
remarks from a high profile public official included on the agenda. Governor Pete
Wilson and John Dunlap are two individuals who have been mentioned.
Planning a major event such as this will require a significant amount of staff time. The
scope of the event will determine the cost.
Staff is seeking guidance from the Steering Committee before proceeding with this
project.
PROJECT/CONTRACT COST SUMMARY
Staff is in the process of developing a budget at this time. We will present this
information through the Committee process later this calendar year.
BUDGET IMPACT
® Not applicable (information item)
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ADDITIONAL INFORMATION
ALTERNATIVES
1. A big deal.
2. A small-scale event.
3. No event.
CEQA FINDINGS
Not a project
ATTACHMENTS
None.
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STEERING COMMITTEE fee/ MletlRO Date
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AGENDA REPORT
County Sanitation Districts of Orange County, California
FROM: Donald F. McIntyre, General Manager
Prepared by: Blake Anderson, Chief Operations Officer
SUBJECT: Renaming the Sanitation Districts after Consolidation
GENERAL MANAGER'S RECOMMENDATION
SUMMARY
It has been proposed that the Steering Committee consider renaming the Consolidated
Sanitation Districts of Orange County to more closely reflect our mission.
PROJECT/CONTRACT COST SUMMARY
None
BUDGET IMPACT
Not applicable (information item)
ADDITIONAL INFORMATION
As the Sanitation Districts continue on the road to consolidation, a question is raised: What do
we call ourselves? If we take no affirmative action otherwise, 'The Consolidated Sanitation
District of Orange County"will be our official name through the LAFCO process and will begin
appearing on our stationery and on our trucks some time after July 1, 1998. Presumably, the
public and the regulators will still call us CSDOC (pronounced "sizdock"by many) or simply the
"San Districts". In the absence of taking stock in our name, we will simply remain an agency
with a name that is vaguely unpalatable (like sludge, slime and other's'words) and pretty much
non-descriptive of our wide mission.
Today, we are much more than the sewer agency of Orange County. pollution prevention,
beneficial use of biosolids, energy production, air pollution control, water conservation, and
water reclamation are just a few of the initiatives that were not envisioned in 1946 when the
County Board of Supervisors chartered the initial study that resulted in the formation of a
regional sewage treatment agency that was eventually organized under the County Sanitation
Act. Even today we have the misfortune of having an official name that is redundantly
redundant: The County Sanitation Districts of Orange County.
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What's in a name? MuchwWe carefully consider hundreds of oplimiis before naming our first
bom. No one I know would consider naming a son Perciville today, although it was a very
popular name a hundred years ago in England. Professional and college teams spend a
tremendous amount of energy in deciding the name that will go on their banners. The selection
of a name is often a reflection of the times and is created in the context of the vision of the
moment. Sometimes that context results in a name that says it all, and sometimes it says
nothing at all.
Many organizations have taken considerable time and expense to rename themselves. Datsun
became Nissan, the California Angels became the Anaheim Angels, the Stanford Indians
became the Stanford Cardinals.
A name should communicate an accurate initial impression or message. Ours doesn't and our
new one won't. Certainly not to the degree that some on staff would like. Our receptionist's
most common response to people incorrectly calling us is: "No, we don't handle trash pickup for
the County. You have to call...," New directors coming on our board are often under the
mistaken impression that we handle solid waste in some way. Family and friends ask newly
appointed board members whether they will get to drive around in trash trucks because of
receiving their new assignment to the Sanitation District board. Most people simply do not know
what a sanitation district does.
Proposed names could come from staff and directors responding to a call for suggestions from
the Joint Chair or the General Manager. The Executive Management Team would review the
suggestions and send a recommendation to the Joint Boards by way of the Steering Committee.
The Steering Committee could decide at any time to stop the process.
Whether the name is the official one that is carried on the Secretary of State's books is
unimportant. Consolidated Sanitation Districts of Orange County could be the small print under
the larger name that we adopt and use as a matter of convention and identity. What is
important is to have a name that staff, the board and public can identify and rally around.
ALTERNATIVES
Not applicable.
CEQA FINDINGS
Not a project.
ATTACHMENTS
None.
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STEERING COMMITTEE MeW Drte
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AGENDA REPORT Ibm13.
13.
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County Sanitation Districts of Orange County, California
FROM: Donald F. McIntyre, General Manager
Prepared by: Jean Tappan, Executive Assistant
SUBJECT: November Agenda Items Scheduled for Review by the Working
Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the tentative agenda items scheduled for review by the working
committees in November
SUMMARY
Staff routinely prepares a listing of items that are scheduled to be presented to the
working committees and the Boards at their next monthly meetings. This allows the
Steering Committee the opportunity to review these items early enough to make
reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in November:
OMTS Committee: 1. Technical Services Business Plan (Information item)
2. NPDES Permit Status Update (Information item)
3. Outreach to Cities (Information item)
4. Report on Corrosion Study (Information item)
5. El Nino Readiness Report (Information item)
PDC Committee: 1. Approve Change Order No. 3 to Rehabilitation of Primary
Clarifiers at Plants Nos. 1 and 2, and Seismic Retrofit Work at
Plants Nos. 1 and 2, Job No. P1-41 at al.
2. Approve plans and specifications for 12 W Distribution
System for Support Facilities at Plant No. 1, Job No. P1-47
3. Request to cancel 77 W Substation at Plant No. 1, Job No.
P1-56
4. Approve Change Order No. 4 to Maintenance Building at Plant
No. 2, Job No. P2-35-3; Process Area Fire Protection,
Signage and Distribution System Modifications at Plants
Nos. 1 and 2, Jobs Nos. P246 and P1-38-5; and Chemical
and Plant Water Facility Modifications at Plant No. 2, Job
No. P2-55
FAHR Committee: 1. Adoption of Comprehensive Annual Financial Report
2. Reserves and Replacement Study
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3.'—RFP for Selection of Financing Team
4. First Quarter Financial and Performance Report
5. Revised Deferred Compensation Plan
6. Worker's Compensation Report — First Quarter
PROJECT/CONTRACT COST SUMMARY
Not applicable.
BUDGETIMPACT
® Not applicable (information item)
ADDITIONAL INFORMATION
Not applicable.
ALTERNATIVES
Not applicable.
CEQA FINDINGS
Not applicable
ATTACHMENTS
None
It
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