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HomeMy WebLinkAbout1997-05 r .a Uf"of the Stasra,.,. County Sanitation Districts ;oun SanAation Distrkt(s) tY ' oisJ dam{/¢9// /3y/9� of Ellis 81 44 E P.O.Box 8127. 108llis Avenue JUN 261997 Fountain Valley, ,CA 9 11 27 284-827 By DRAFT MINUTES OF THE STEERING COMMITTEE Mae Wednesday, May 28, 1997 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, May 28, 1997, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: OTHERS PRESENT: PRESENT: Thomas L. Woodruff, General Counsel John J. Collins, Joint Chair Peer A. Swan, Vice Joint Chair STAFF PRESENT: George Brown, Chair, FAHR Donald F. McIntyre, General Manager Burnie Dunlap, Incoming Chair, Blake P. Anderson, Chief Operations PDC Officer Pat McGuigan, Chair, OMITS Judith A. Wilson, Chief Administrative Sheldon Singer, Outgoing Chair, Officer PDC Michelle Tuchman, Director of William Steiner, Supervisor Communications Jean Tappan, Committee Secretary ABSENT: None APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. APPROVE MINUTES OF PREVIOUS MEETING MOTION: Approve draft minutes of the April 23, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. Minutes of the Steering Cr^mittee Page 2 v May 28, 1997 r REPORT OF THE COMMITTEE CHAIR The Committee Chairman reported that he would make his report later in the meeting. REPORT OF THE GENERAL MANAGER The General Manager stated that the appeal hearings are continuing and the status was updated. REPORT OF GENERAL COUNSEL General Counsel did not make a report. DISCUSSION ITEMS (Nos. 1-6) 1: Attorney Presence at Meetings. In an attempt to streamline the system, a work order system has been developed to try to gel a handle on costs. Staff is being made aware of this new system. Changes have been made and counsel is only requested to attend meetings if there are specific issues that require direction. After discussion, it was decided that staff will discuss the agenda with the Committee chairman before the meetings to determine the need for legal representation. The General Manager will discuss this with Tom Woodruff. 2. Public Notification Procedures re User Fee Increases. Judy Wilson discussed the three options for notifying the public in the event the proposed user fee increases are approved at the Board meeting. Within fifteen days of the second reading of the ordinance, a public notice must be published. Michelle Tuchman reported that there have been a total of 11 telephone calls received on the user fee increases and most wanted more explanation. She was also notified that press representatives from both the Register and the Times would be at the meeting. Staff was directed to publish information in the Legal Notices section of the papers in accordance with the requirements of the rode. Staff will prepare a question and answer sheet for all directors and will fax H to them. 3. General Manager's Performance Evaluation Criteria. The draft form for use during performance evaluations was reviewed. Director Brown suggested reversing the order of the rating results at the end of each section. The six objectives were reviewed and the measurements were discussed so that everyone understood the intent. Data will be provided to assist in the evaluation process. Director Swan asked that the wording in Objective 6 be revised to include more specifics regarding heavy metals and address other items, such as radio activity. Status reports will be prepared annually on each objective. Formal evaluation will be held once a year in July. The Directors unanimously agreed to accept the evaluation form with suggested revisions. Chairman Collins indicated that this document should be considered a "living document," subject to revision when necessary. l Minutes of the Steering berhmittee Page 3 May 28, 1997 4. Employee Computer Acquisition Program. Staff has recommended a financial assistance program to encourage employees to become more computer literate. The proposed program elements were discussed by the Committee. The Directors unanimously recommended that the program be presented to the FAHR Committee with the following recommendations: The loan limit will be$3,000 at 5% interest, subject to 10% down payment, with repayment within 24 months through payroll deductions. Equipment must be similar to what is being used by the Districts. 5. Highlights of the 1997-98 Budget being Presented to June Committees and the Joint Boards. Judy Wilson and Blake Anderson presented highlights and assumptions used during the development of next year's budget. The items discussed are outlined in the attached sheet. The budget was developed with a wide level of participation by staff on all line items. 6. Review Agenda Items Scheduled to be Presented to Committees in June. Director Swan indicated that more educational information should be provided at the OMTS meeting on the operation of the plants, i.e., critical items, inflow and central generation. CLOSED SESSION General Counsel reported to the Directors the need for a closed session, as authorized by Government Code Section 45956.9, in order to add one item needing immediate action that arose subsequent to the publication of the agenda, to wit: need to file an appeal following a ruling denying a motion for new trial received on May 26, 1997. He reported that the item could be added pursuant to Government Code Section 54954.2(b) upon a two-thirds vote of the Committee. No other item would be discussed or acted upon. Upon the unanimous vote of all members present to add an item to the agenda pursuant to Government Code Section 54954.2(b), the Committee convened in closed session at 7:05 p.m. Confidential Minutes of the closed session held by the Committee have been prepared in accordance with California Government Code Section 45957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the action taken will be publicly reported at the time the approved action becomes final. At 7:20 p.m., the Committee reconvened in regular session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Chairman Collins thanked Director Sheldon Singer for serving as Chairman of the Planning, Design and Construction Committee and as a member of the Steering Committee, Mr. Singer is leaving the Board effective June 1 because of the takeover of the Garden Grove Sanitary District by the City of Garden Grove. Minutes of the Steering C6r11'nittee Page 4 May 28, 1997 The Directors then discussed the advisability of moving the second reading of the user fee ordinance closer to the beginning of the meeting. It was decided to recommend that it follow item 9(a). MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for June 25, 1997 at 5:30 p.m. ADJOURNMENT The meeting adjourned at 7:20 p.m. S bmitted by: a J Tappan, Stee ng ommittee Secretary Nhy.CsSGminWAflSlEEPING LOMN.RIEeB]IMAVWaY minVm do 1997-98 Budget Highlights • The Board of Directors are expected to adopt a five year user fee rate schedule(ten year schedule for District No. 1 and 11)in May of 1997 that provides for rate increases in 1997-98 to six out of the nine sanitation districts. This represents the first user fee increase in six years. The sewer service fee increases for single family residences range from 1.5 percent to 16.7 percent, or$1.11 to$10.00, over the prior year. Multi-family and non-residential service fees, set at 60 percent and 71.5 percent of the single family residential rates, will increase proportionately. These increases are estimated to generate a net increase in total user fees of$3,046,000. Those districts with minor or no rate increases are projected to have higher ending reserves in comparison to their share of the total joint operating and capital costs of the Districts at June 30, 1997 then those districts ending up with the larger fee increases. • The cost to treat and dispose of 1 million gallons is proposed at$525 per million gallons of wastewater treated, a decrease of 5.5 percent from the prior year. Total wastewater Bows for 1997-98 are projected to increase to 245 million gallons per day (mgd), a 2.1 percent increase from the 240 mgd budgeted in 1996-97. • Total staffing, based upon full time equivalents (FTE),will be 560 at July 1, 1997. This is a decrease of 56 FTE's or 10%from July 1, 1996. Another 5% reduction is anticipated during 1997-98. • The five and ten year sewer service rate schedules to be adopted In May 1997 are established at a level that will be sufficient enough to maintain compliance with the Districts'current reserve policies. • The Districts current reserve policy is being reviewed in conjunction with the strategic plan update and is projected to be revised beginning in fiscal year 1998-99 and thereafter. • The joint works capital improvement budget(CORF)will be limited to$54.5 million so that only the most critical projects, including plant automation, local computerization networks, electrical reliability,seismic safety, along with the first phase of the$116 million Orange County Regional Water Reclamation Project, will be proposed until after the completion of the strategic plan update. • The Budget will also focus on: -highlights of the critical goals for 1997-98 -a Workplan with Measurable Objectives -the Five Year Staffing Plan -Consolidation Efforts -Broad Banding Efforts -Focus on CSDOC Long Term Planning, including: -Strategic Plan Update • ' -Planning Action Committee -Rate Advisory Committee -Districts Assessment and Re-Evaluation Team accomplishments -Mulfi-Agency Bench Marking Efforts STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, May 28, 1997, was duly posted for public inspection in the main lobby of the Districts' offices on Thursday, May 22, 1997. IN WITNESS WHEREOF, I have hereunto set my hand this 28th day of May, 1997. /M Penny Kyle, Secretdft of Con of the Boards of Directors of County Sanitb ion Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 of Orange County, California S L Posted: May 22 , 1997, p.m. By: Signature w dwogmWtr-camm�posdng.im COUNTY '...NITATION DISTRICTS OF ORA..oE COUNTY, CALIFORNIA 4 BOARD SECRETARY (2) phone: (714)962 2411 maim,address: PD.Bor 8127 May 23, 1997 Fountain Valley CA 927288127 street address: 10844 Ellis Avenue Fountain Valley,on NOTICE OF MEETING 92708-7018 STEERING COMMITTEE Member fti eCs. COUNTY SANITATION DISTRICTS 0 NOS. 1. 2, 3, 5, 6, 7, 11, 13 AND 14 Cities OF ORANGE COUNTY, CALIFORNIA Anaheim Brea Buena Park Lyprae Fountain Valleyy WEDNESDAY, MAY 28, 1997 - 5:30 P.M. Fullerton Huntington Beach wine Le Palms Hydra La P DISTRICTS' ADMINISTRATIVE OFFICES Los Alamitos 10844 ELLIS AVENUE Newport Beach FOUNTAIN VALLEY, CALIFORNIA 92708 Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Perk A regular meeting of the Steering Committee of the Joint Boards of Directors Yard.Linda of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County of orange County, California, will be held at the above location, date and time. sanitary Districts Costa Mesa Garden Grove Midway City Water Districts Irving Ranch A Public Wastewater,and Environmental Management Agency Committed to Prdmcurg the Environment Since 1954 STEERING COMMITTEE Roll Call: Meeting Date: May 28, 1997 Meeting Time: 5:30 o.m. Meeting Adjourned: Committee Members John J. Collins, Joint Chair....................................... Peer A. Swan, Vice Joint Chair................................ _ George Brown, Chair, FAHR.................................... Sheldon Singer, Chair, PDC..................................... Pat McGuigan, Chair, OMTS.................................... BillSteiner, Supervisor............................................. Others Thomas L. Woodruff, General Counsel .................... Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson, Asst. General Manager.............. Judith A. Wilson, Asst. General Manager................. Jean Tappan, Secretary........................................... c: Board Secretary Debbie Lecuna May 23, 1997 AGENDA REGULAR MEETING OF THE STEERING COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, MAY 28, 1997 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). -1- May 28, 1997 APPROVE MINUTES OF PREVIOUS MEETING RECOMMENDED ACTION: Approve draft minutes of the April 23, 1997 Steering Committee meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS (Items 1-6) 1. Attorney Presence at Meetings (Don McIntyre) 2. Public Notification Procedures re User Fee Increases (Judy Wilson) 3. General Manager Performance Evaluation Criteria (Chair Collins) 4. Employees Computer Acquisition Program (Judy Wilson) 5. Highlights of 1997-98 Budget being Presented to June Committees and Boards (Judy Wilson and Blake Anderson) 6. Review Agenda Items Scheduled to Be Presented to Committees in June (Information item only) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; orwhich are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. 1. Convene in closed session, if necessary 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session. 2 May 28, 1997 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, June 25, 1997. It %Umftsts vy. dm,nWW ENING COMMmEMV AVWayAGENDAdc Notice to Committee Members: For any questions on the agenda or to place items on the agenda, Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. CommiOee Chair: John Collins (714)965A400(City Hall) Secretary: Jean Tappan (714)962-2411, Ext.2001 (714)962-0356(Fax) 3 County Sanitation Districts of Orange County, California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE WEDNESDAY, APRIL 23, 1997 AT 5:30 P.M. The regular meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, April 23, 1997 at 5:30 p.m., at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: OTHERS PRESENT: PRESENT: Thomas L. Woodruff, General Counsel John J. Collins, Joint Chair Craig Scott, Special Counsel Peer A. Swan, Vice Joint Chair Nancy Whitehead, Special Counsel George Brown, Chair, FAHR Pat McGuigan, Chair, OMTS STAFF PRESENT: Sheldon Singer, Chair, PDC Donald F. McIntyre, General Manager Bill Steiner, Supervisor Blake P. Anderson, Chief Operations Officer ABSENT: Ed Hodges, Acting Chief Admin. Officer None Jean Tappan, Committee Secretary APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the March 26, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. Minutes of the Steering Cnmmittee 9 Page 2 April 23, 1997 REPORT OF THE COMMITTEE CHAIR The process of introducing the ordinance for increasing user fees at the Joint Board Meeting was discussed. Any vote must reflect the vote of each member by name. REPORT OF THE GENERAL MANAGER The General Manager gave the members a heads up on three items of discussion that needed to be addressed which were not listed on the agenda, including recent developments in Sacramento with the Pringle Bill, the possibility of diverting the SARI line to Plant 1, and the contract with Tom Dawes. REPORT OF GENERAL COUNSEL A verdict was reached today on a wrongful termination suit today, in favor of the Districts. This was a binding arbitration case with a cap. DISCUSSION ITEMS (Nos. 1-4) 1. Delegation of Authority: Blake provided the Committee with a heads up on streamlining the agenda procedures and amending the Delegation of Authority. In May staff will present the first set of proposed changes to the PDC Committee including: 1) approving plans and specifications at the time the contract is awarded; 2) consider pre-approving not-to-exceed contracts with from five to eight engineering firths for small projects. A short-form RFP will be distributed to these firths, and limits on sizes of contracts will be established. In June formal presentations will be made to the PDC and the Joint Boards; and 3) Increase the General Managers level of authority for change orders. Later in the year other proposed changes will be presented for consideration. Staff is recommending the streamlining while ensuring that the checks and balances are still in place, including a reporting system to the Directors. 2. Minutes of Committee Meetings: Staff is recommending that Committee minutes be presented to the Joint Boards to receive and file only. The Committees will approve the minutes of their meetings. Copies of the minutes will be provided in the Board agenda age. 3. Increase User Fees: The General Manager reported that he met with Directors Ferryman, and McGuigan on the finances of District 1. There was also a Special District 11 meeting in Supervisor Spitzer's office with Directors Dettloff and Sullivan. Chair Collins also spoke with Directors Dettloff and Spitzer and the potential political ramifications of a "yes" vote to increase fees. 4. There were no changes to the Committees agenda items list. CLOSED SESSION There was no closed session. Minutes of the Steering Chemhittee �. Page 3 April 23, 1997 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY The possibility of diverting the SARI line to Plant 1 was discussed. The Flow was originally diverted to Plant 2 because of concems associated with discharging Stringfellow into the reclamation plant. While the Directors approved funds to construct diversion facility, the action did not preclude the discharge from entering Plant 1. Staff has suggested that diverting this flow to Plant 1 could save up to $80,000 annually in power costs and in the long tens it could provide additional needed flow for the OCR Project. Because of the high total dissolved salt in the SARI discharge, there could be increased costs to OCWD. Staff received direction to present this issue to DART for their consideration before moving it to the OMITS Committee. Chair Collins announced several interest points, including the Fountain Valley Mayors Breakfast. Jim Van Haun of OCWD will discuss the OCR Project. He also had discussions with Dave Garafelo on the landscaping at Plant 2. Dave Ludwin will accompany John when he next meets with him. Director Swan will be sent a copy of the criteria for evaluating the General Managers performance. The criteria will be discussed at the May Steering Committee meeting. Directors should contact Chair Collins before the meeting if they have questions or comments. The General Manager reported on the status of the Pringle bill, which was heard today by the Assembly's Local Government Committee. The bill failed 4-3. This was the last opportunity for the bill to be heard this year; however, if the bill does not die, it may be reconsidered next year. The Committee discussed several actions on the FAHR Committee agenda that the Boards will consider tonight. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, May 28, 1997 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7:26 p.m. Submitted b Je appan, Stee ng ommittee Secretary \11w efaZn.p.GhYlmmgMS1EERIKKi COMMRIEFBT.�RfiapXl minuMe.Yec ❑ COMM.Iwo.REM For ad.Sec.I. —.tf AG E N L a a ❑ COMIKA011ONITEM ITEM ❑ JT.60S.CONSENT TRANSMITTAL ❑ 010NO . NSENT) N m m ❑ PUBLIC REARING Jr.Sol MEETING DATE JT,BDS.AGENDA ITEM NO. MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION OMTS: OMTS (Originator) PDO Poe FAHR: FAHR 2150,Judy Wilson. Ed.2005 EXEC: EXEC All STEER: 528/97 STEER Division No.,Name.Intl Extension JT.BDS: AGENDA WORDING AND RECOMMENDED ACTION(S): Aaenda Wordina: Public Notification Procedures Regarding User Fee Increase Recommended Action(s): 1. Review and discuss the public notice requirements for the changes to the user fees being considered by the Joint Boards on 5/28/97 and consider other types of public outreach.. CEGA REVIEW: Projesi is Exempt:NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemptm Filed: NegMive Declaration Approved on Final EIR Approved on and Not"of Delermtralion fled on CURRENT BUDGET/COST CURRENT YEAR CURRENTYEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENOITURES Pum aax�w ' TOTAL BUDGETED AMT.: N/A N/A N/A N/A N/A SOURCE: CORF JO DISTRICTS Schedule/Line Items: AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: N/A N/A N/A $0.00 Master Plan Estlmale Year of First Costs. THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS PROJECT AMOUNT APPROVED AIT AMOUNT N/A N/A N/A $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? YES IIYES.state numeer. Permanent Urntel Term II YES,explain in ADDITIONAL INFORMATION seelon Rr—d(6PAl97 Page 1 of 2 H:\W P.DTAADMINVI90W TKINSON W TCAIT ATTACHMENTS T(( MRTEE AGENDA(LW): 1. Public Notice prMlM�in Orange County Register on 5I14/97 and Originator Date WIA17 regarding change in oelinerwa. 2. Public Notice printed In I N1 regarding public hearing for District 7, CONCURRENCES: Signature Date Division Manager(Or Designee) ATTACHMENTS TO JOINT BOAROS AGENDA(List) 1. Signature Date Depanm�em Head(Or Designee) _ _7r Sig a Date Assa nt General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) California Health and Safety Code Section 5473.1, requires that public hearings regarding ordinance changes be noticed in a local paper. Pursuant to that requirement, Attachment 1 shows CSDOC's public notice as it was submitted to the Orange County Register for the public hearing scheduled 5/28197. In the past, however, because new fees were being introduced, CSDOC submitted more detailed and informative public notices as is demonstrated by Attachment 2, the July, 1991 notice of public hearing for District 7. Califomia Health and Safety Code also requires that the agency place a notice in the local paper within 15 days following the adoption of any change in an ordinance. That public notice is required to contain the revised ordinance or a summary of the ordinance, with the names of the members voting for or against it. These legal requirements result in a very brief and bureaucratic message being sent to the community. Staff suggests, however, rather than meeting the minimal requirements of the code, that CSDOC prepare a more detailed and informative notice to be published. This notice could be used as a public relations opportunity to explain to CSDOC rate payers the changes that are taking place and the reasons behind the rate increases. Although this expanded notice is not required by law, staff believes that it would provide a larger public service by proactively communicating with our affected customers. Staff is also seeking the Committee's direction with regard to noticing provisions that are mandated by the soon-to- be-implemented Proposition 218. Proposition 218 does not go into effect until July 1, 1997. However, when it does take effect it will require that agencies increasing property-related fees mail information to every affected property- owner, and hold a public hearing 45 days after that mailing. CSDOC's ordinance change is scheduled for 5/28/97, before these provisions apply. However, there may be some perception that the fees were increased at this time in an attempt to circumvent the new Prop 218 requirements. A mailing to each parcel providing the information required by Proposition 218 is expensive. Staff estimates the cost at least $250,000. The CSDOC Service Area has approximately 400,000 parcels and in addition to postage, there would also be computer costs and mailing house costs for a distribution of this size and magnitude. It should also be noted that there may be significant changes to the rate structure in the Spring of'98 as a consequence of the Rate Advisory Committee's work. Such changes would also trigger a 218 notification. Given these facts, staff is seeking the Committee's direction as to the most appropriate noticing procedure. JW:ca c: Department Head AGM-Administration AGM-Operations General Manager Rm ov,wr Page 2 of 2 H 1W P.DTAW DMlNUl WNTlCNSONW TCAIT vy NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 6, 7 and 11 have scheduled a public hearing for May 28, 1997 at 7:30 p.m., at the Districts' Administrative Office, 10844 Ellis Avenue, Fountain Valley, California, for the purpose of considering adoption of the following proposed Ordinances: Amending Repealing District Ordinance No. Ordinance No. Ordinance No. 1 133 109 121 2 223 210 216 3 326 309 319 6 629 1 609 622 7 736 725 729 11 1125 1108 1115 Said Ordinances increase sanitary sewer service charges to be paid by all residential, commercial and industrial users, to be effective June 30, 1997. The rates vary based on the type of user. Information concerning these proposed charges can be obtained from the Districts' Board Secretary, (714) 962-2411. H AW P.DTA1ADMIN\BS\ORD07\SUM1 M r Rile y10 a rLli i 1\y. i riv It it c yr ruesul: nr-AMIIVI.d • NOTICE OF PUBILHEARING • mobile homd�wvd$28M Per 1,0001sm1.fl.of building space per year for commercial and Industrial customers. User fees Noticeis hereby given pursuantto CatifOmia Health are not used farnewdevalopment Feesfanewdevelopment and Sat Cade Section 54731 of a public heeds she paid for by the developer connecting to the sewer System. �Y P g Large Industrial and cmmnersal users will continue to Pay an to be held by County Sanitation District No. 7 of eddhWnWfee,bseduponacbiatuse,mmb5shedinl976end Orange County, California at 7:30 p.m. on revised annually. - Thursday,April 18,199,1 at the Tustin Presbyterian Our ongobg goal Is to maintain effective and efsdem Church, located at 225 West Main Street, Tustin, wastewater management servlcoa The challenges we must California.Said hearing is to be held forthe purpose continually face we lrneeaeing serocedemands as population of reviewing written reports pertaining to all g}ON1e, and t^creasi"gfi' stringent envimmnamal regulations. istrict properties which are provided sewer service within ��be°1s���s lbwnda needs of to continue CountySanitation District No. 7, and to consider odpafed as needed a it. pmtedrtg puhfic tteatlh and au protons erniromnerrt. public comments reganding use of the County of Orange property tax roll for billing of the District PROPOSED BILLING AND sewer service charges for sewer collection, treatment and disposal services for the fiscal year County Sanitation District No.7 is proposing to collect its commencing July 1, 1991. sewer service user fee es a separate line item an the annual properly tax bill. Use of this mom cost-effective attemative Invited win allow the District and its customers to save the of producing, mallng and.handling soparme utlRy bills a fordit paymems .sr Every pmpenymwrowlth4nthe Dlstrictrereiveson annual d' property in billfrom the County Tax Collector. Cakfamin Health and Safety Code Section S473 allows the District to place Its fee on this bffias a separate the Rem,thus providing S the user with the convenience of Including payment for District No.7 sewerage service with property tax payments. Therefore,effective with the billing year beginning July 1. 1991,the BoaN of Directors of District No.7Is proposing to use tide billing method to halp keep down to cost of service. Thenbove noticed public hearing Is to consider a the proposal to use the property tax bill to collect the annual sewer service user tee Instead of a v,, I separate direct and more costly billing method. i! FURTHER INFORMATIONIPUBIJC WORKSHOP The queston section of this notice attempts wastewater from your tome or business is collected by to address some A the questions you may have.in addition,a your local street sewer system,which is mautmined by your dry workshop has been scheduled where staff will provide mom or samitery district.The street sewam flow into large interceptor detailed Information and will be available to answer wry sewers In your areaowned by County Sanitation District No.7. additional questions(sea back side of mailer for location). District No.7,wtddn is the shaded area on the map, is one of cone Districts that make up the Courtly Sanitation Districts at Orange County, which serve the metropolitan area of the osrraarnnr County. These Districts jointly own and operate the regional arr+mcanmo sewage treatment plants in Fountain Valley and Huntington tasarvm umosnm rso+ranoa Beach. The Satiation Districts are charged with protecting public health and the em ramnam. The and Sanitation a Districts' operations ao regulated byfede e..erc these en sale emArommemat apposed In record years, C those agendashovrotect urea Imposed In ordeom r gentto ply DEFICIT and regulations g prated on w advanced environment in age o boom RESE7iV6 with the new regulations,maintained new advanced sewage trr eunem increased must be maintained and operated, which result In increased operetirg costs. Rising costs and decreasing reserves were forcing District No.7Into a financial kakis(see graph).To continue providing �s the high level of service and ewironmenira protection you due accustomed to.District No.7 recently adopted a sewer service user fee. This fee has been set at$40.00 per yew ($3.33 a «„ month) for residences, $24.00 per year for apartments and QUESTIONS & ANSWERS ZIs m 1.0 What"I chargsellahouWbe exempt hero 5.0 system toaeytobeused more growth? O �' the diarge7 system loaa«nmodale m«e growdt7 A 11 our property lsn,connected to the A No. New sewer line, ere funded by m.•� local sewer system, you am exempt. substantial connecllon lees paid by O E Simply attscha copy of your lax btil to developers of new construction prom 1 a letter of explanation and mail 0 to the projects that we connected tothe sewer. NMI O m 0 Orange County Senlltlon Districts.D 4 Box 8127, Fountain Valley, CA 6. 0 IthoughlthatundarProposNonl3eny �I d3 0272"127. Increase In taxes required volar O approval? M 2.0 1 already pay a charge for sewer h A The user fees do not require a vote edetrvcete charge? my afar III. le fhle a under Proposition 13.11 is aloe for use, O `ry p 9 not a lax. Water poliulionvol A No. The sewer wrvke charge you regulations mandated t_( le now pay Is f«your coanec fan to the Environmental Protection Agency local street sewers operated and (EPA)ardStalehealthlewsrequlreus maintained by the city or a local to most certain public health sanitary district. Their sewer system standards. The lees will provide "meats to the Dlatrld No. 7 trunk sufficient funds to meet these sower system. The District No. 7 fee mandated requirements, Protect the w41 be used to pay for the District's health of the public and keep our C regional trunk"were and the regional waters dean. treatment and disposal facilities located In Fountain Valley and 7. 0 Are there other we to called these M Hunlington Beach that transport,treat Ieeswwutputtirg Cm Cnaurlaltbtil7 and safely dispose of your A Yes. The Districts could establish wastewater. separate direct billing and collection systems. The cost of operating such Sri 3. 0 l already pa a charge to your Districts bllling systems would Increase the an my tax b1ll.Why another charge? fees 15 to 20 percent for the average \\ A TFre charge you currently pay on your homeowner. tax bill Is for repayment of bonds sold It yyou have questions or wish fu many years ego to pay for construction inlormallon, lease call the of some of tits facilities you are now Sanitation Dlsldcls'office at using. The new charges will pay for (714)962-2411.Extension S. operating, maintaining and rehabilitating the existing sewerago eyatem facilities. PUBLIC WORKSHOP 4. 0 What do you mean by rehabilitation? Tustin Presbytarlan Church Fellowship Hall A Many eegmeme of the sewer system 226 Waal Main Street were constructed more than 30 yearn CII,of Tustin ago and may deteriorate as they grow THURSDAY,MARCH 211991.790 PM Z C older. We can extend the Ide of the a fn pipes,Ihareby avolding replacement, PUBLIC HEARING y making mprovemonts to the vv Tustin Presbyterian Church existing tines eM pump stelbns. Fellowship Hall -n D 225 West Main Street mY �� Clly of Tustin m THIIRSDAY.AyRIL 18.1991 7,30 PM , For W,Sev Ike Only AGENL. . „ ❑ COMM.INFO.REM a ❑ COMM.ACONSENTM ITEM ❑ ti.BDS.CONSENT ❑ xr.BDS.DISCUS7 TRANSMITTAL ,o--�-• ❑ PVBLICHEARING Jr.BDS.MEETING DATE JT.BDS.AGENDA REM W. MEETING DATE COMM-ID.NO. DISTRICT NO. CONTACT FOR INFORMATION OMITS. OMTS (Originator) PDC: PDC FAHR: FAHR EXEC: EXEC All 2150,Jean Tappan,2001 STEER: 528/97 STEER Division No.,Name,and Extension JT.BDS: AGENDA WORDING AND RECOMMENDED ACTIONS): Agenda WordinG: AGENDA ITEMS FOR REVIEW BY WORKING COMMITTEES IN JUNE (All Districts): Review of the items scheduled for action/discussion by the Operations, Maintenance and Technical Services Committee, the Planning, Design and Construction Committee, and the Finance, Administration and Human Resources Committee at their meetings in June. Recommended Action(s): This is an information item. CEQA REVIEW: Project is Exempt:NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC REM: Date Notice of Exemption Filed: Negative Declaration Approved on Final EIR Approved on_and Notice of Determination filed!on_ Not Applicable CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-0ATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES IT.,Men ows To..) TOTAL BUDGETED AMT.:$ SOURCE: CORE JO DISTRICTS N/A N/A N/A N/A Schedule/Line Items: AMOUNT OF TRANSFER: Schedule/Uns Item: TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year In Budget: Master Plan Estimate: $0.00 Yearaf First Costa: THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS PROJECT AMOUNT APPROVED AIT AMOUNT $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION?NOT APPLICABLE If YES,explain in ADDITIONAL INFORMATION section If YES,stale number. _Permanent Limited Term CSDOC • P.O. Box 6127 0 Fountain Valley,CA 92728-8127 0(714)962-2411 ATTACHMENTS TO M MITTEE AGENDA Originator Date CONCURRENCES: ATTACHMENTS TO JOINT BOARDS AGENDA(LM) I. Signature Date Division Manager(Or Designee) Signature Date Department Head(Or Designee) Signature Date Assafant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) Staff routinely prepares a Plating of items that are scheduled to be presented to the working committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in June: OMTS Committee: 1. Approve Permit Agreement between District No.2 and Union Oil Company of CA for discharge of groundwater (Action Rem) 2. Report on SARI Line Discharge (Information Rem) 3. Report on FY 1997-98 Budgets (Information Rem) 4. Update on Safety Projects Qnformation item) 5. Report on SCAOMD Title V Permit Application for Plant No.2 (Information only) PDC Committee: 1. Approve plans and specs,Plant No. 1 Headworks No.2 Control System Upgrade, Job No.J-31-3(Action Rem) 2. Approve Reimbursement Agreement with City of Newport Beach and IRWD, and Approve Change Order No.2,Ocean Outfall Reliability Upgrade at Plant No.2, Job No.J-34-1 (Action Rem) 3. Approve Addendum No. 1 to PSA with Carollo Engineers re Investigation and Repair 0f Ocean Outfall,Job No.J-39 (Action Rem) 4. Approve Change Order No.9 to Secondary Treatment Expansion at Plant No.1,Job No.P1-36-2 (Action Rem) 5. Approve Change Order No. 1 to Rehabilitation of Primary Clarifiers 3,4 and 5 at Plant No. 1,Job No.PI-41 at at (Action Rem) 6. Approve plans and specs, Seismic Retrofit of Structures,Job No. P7-44-4 (Acton Rem) 7. Approve plans and specs, Reclaimed Water Extension to HeadWOrks"C"at Plant No. 2,Job No.P2-46-2 (Action Rem) FAHR Committee: 1. Report on Integrated Emergency Response Plan pnformation Rem) 2. Results of Broad Banding Study(Information Rem) 3. Recommend approval to Renew General Uability Insurance(Action Rem) 4. Recommend approval to Renew Property Insurance(Action Rem) 5. Recommend approval of FY 1997-98 Individual Districts Budgets(Action Item) 6. Recommend approval of FY 1997-98 Joint Works Operating and Capital Budgets (Acton Rem) - c: Department Head AGM-Administration AGM-Operations General Manager