HomeMy WebLinkAbout1997-05 r .a Uf"of the Stasra,.,. County Sanitation Districts
;oun SanAation Distrkt(s) tY
' oisJ dam{/¢9// /3y/9� of Ellis
81 44 E P.O.Box 8127. 108llis Avenue
JUN 261997 Fountain Valley,
,CA 9 11
27 284-827
By DRAFT
MINUTES OF THE STEERING COMMITTEE
Mae
Wednesday, May 28, 1997 at 5:30 p.m.
A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13
and 14 of Orange County, California was held on Wednesday, May 28, 1997, at the Districts'
Administrative Office.
ROLL CALL
The roll was called and a quorum declared present, as follows:
OTHERS PRESENT:
PRESENT: Thomas L. Woodruff, General Counsel
John J. Collins, Joint Chair
Peer A. Swan, Vice Joint Chair STAFF PRESENT:
George Brown, Chair, FAHR Donald F. McIntyre, General Manager
Burnie Dunlap, Incoming Chair, Blake P. Anderson, Chief Operations
PDC Officer
Pat McGuigan, Chair, OMITS Judith A. Wilson, Chief Administrative
Sheldon Singer, Outgoing Chair, Officer
PDC Michelle Tuchman, Director of
William Steiner, Supervisor Communications
Jean Tappan, Committee Secretary
ABSENT:
None
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
PUBLIC COMMENTS
There were no comments by any member of the public.
APPROVE MINUTES OF PREVIOUS MEETING
MOTION: Approve draft minutes of the April 23, 1997 Steering Committee meeting. MOTION
UNANIMOUSLY CARRIED.
Minutes of the Steering Cr^mittee
Page 2 v
May 28, 1997 r
REPORT OF THE COMMITTEE CHAIR
The Committee Chairman reported that he would make his report later in the meeting.
REPORT OF THE GENERAL MANAGER
The General Manager stated that the appeal hearings are continuing and the status was updated.
REPORT OF GENERAL COUNSEL
General Counsel did not make a report.
DISCUSSION ITEMS (Nos. 1-6)
1: Attorney Presence at Meetings. In an attempt to streamline the system, a work order
system has been developed to try to gel a handle on costs. Staff is being made aware of this
new system. Changes have been made and counsel is only requested to attend meetings if
there are specific issues that require direction.
After discussion, it was decided that staff will discuss the agenda with the Committee chairman
before the meetings to determine the need for legal representation. The General Manager will
discuss this with Tom Woodruff.
2. Public Notification Procedures re User Fee Increases. Judy Wilson discussed the three
options for notifying the public in the event the proposed user fee increases are approved at the
Board meeting. Within fifteen days of the second reading of the ordinance, a public notice must
be published. Michelle Tuchman reported that there have been a total of 11 telephone calls
received on the user fee increases and most wanted more explanation. She was also notified
that press representatives from both the Register and the Times would be at the meeting.
Staff was directed to publish information in the Legal Notices section of the papers in accordance
with the requirements of the rode. Staff will prepare a question and answer sheet for all
directors and will fax H to them.
3. General Manager's Performance Evaluation Criteria. The draft form for use during
performance evaluations was reviewed. Director Brown suggested reversing the order of the
rating results at the end of each section. The six objectives were reviewed and the
measurements were discussed so that everyone understood the intent. Data will be provided to
assist in the evaluation process. Director Swan asked that the wording in Objective 6 be revised
to include more specifics regarding heavy metals and address other items, such as radio activity.
Status reports will be prepared annually on each objective. Formal evaluation will be held once a
year in July.
The Directors unanimously agreed to accept the evaluation form with suggested revisions.
Chairman Collins indicated that this document should be considered a "living document," subject
to revision when necessary.
l
Minutes of the Steering berhmittee
Page 3
May 28, 1997
4. Employee Computer Acquisition Program. Staff has recommended a financial assistance
program to encourage employees to become more computer literate. The proposed program
elements were discussed by the Committee.
The Directors unanimously recommended that the program be presented to the FAHR
Committee with the following recommendations: The loan limit will be$3,000 at 5% interest,
subject to 10% down payment, with repayment within 24 months through payroll deductions.
Equipment must be similar to what is being used by the Districts.
5. Highlights of the 1997-98 Budget being Presented to June Committees and the Joint
Boards. Judy Wilson and Blake Anderson presented highlights and assumptions used during the
development of next year's budget. The items discussed are outlined in the attached sheet. The
budget was developed with a wide level of participation by staff on all line items.
6. Review Agenda Items Scheduled to be Presented to Committees in June. Director Swan
indicated that more educational information should be provided at the OMTS meeting on the
operation of the plants, i.e., critical items, inflow and central generation.
CLOSED SESSION
General Counsel reported to the Directors the need for a closed session, as authorized by
Government Code Section 45956.9, in order to add one item needing immediate action that
arose subsequent to the publication of the agenda, to wit: need to file an appeal following a
ruling denying a motion for new trial received on May 26, 1997. He reported that the item could
be added pursuant to Government Code Section 54954.2(b) upon a two-thirds vote of the
Committee. No other item would be discussed or acted upon.
Upon the unanimous vote of all members present to add an item to the agenda pursuant to
Government Code Section 54954.2(b), the Committee convened in closed session at 7:05 p.m.
Confidential Minutes of the closed session held by the Committee have been prepared in
accordance with California Government Code Section 45957.2 and are maintained by the Board
Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings.
A report of the action taken will be publicly reported at the time the approved action becomes
final.
At 7:20 p.m., the Committee reconvened in regular session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
Chairman Collins thanked Director Sheldon Singer for serving as Chairman of the Planning,
Design and Construction Committee and as a member of the Steering Committee, Mr. Singer is
leaving the Board effective June 1 because of the takeover of the Garden Grove Sanitary District
by the City of Garden Grove.
Minutes of the Steering C6r11'nittee
Page 4
May 28, 1997
The Directors then discussed the advisability of moving the second reading of the user fee
ordinance closer to the beginning of the meeting. It was decided to recommend that it follow
item 9(a).
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
There were none.
CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for June 25, 1997 at 5:30 p.m.
ADJOURNMENT
The meeting adjourned at 7:20 p.m.
S bmitted by:
a
J Tappan, Stee ng ommittee Secretary
Nhy.CsSGminWAflSlEEPING LOMN.RIEeB]IMAVWaY minVm do
1997-98 Budget Highlights
• The Board of Directors are expected to adopt a five year user fee rate schedule(ten year
schedule for District No. 1 and 11)in May of 1997 that provides for rate increases in 1997-98 to
six out of the nine sanitation districts. This represents the first user fee increase in six years. The
sewer service fee increases for single family residences range from 1.5 percent to 16.7 percent,
or$1.11 to$10.00, over the prior year. Multi-family and non-residential service fees, set at 60
percent and 71.5 percent of the single family residential rates, will increase proportionately.
These increases are estimated to generate a net increase in total user fees of$3,046,000. Those
districts with minor or no rate increases are projected to have higher ending reserves in
comparison to their share of the total joint operating and capital costs of the Districts at June 30,
1997 then those districts ending up with the larger fee increases.
• The cost to treat and dispose of 1 million gallons is proposed at$525 per million gallons of
wastewater treated, a decrease of 5.5 percent from the prior year. Total wastewater Bows for
1997-98 are projected to increase to 245 million gallons per day (mgd), a 2.1 percent increase
from the 240 mgd budgeted in 1996-97.
• Total staffing, based upon full time equivalents (FTE),will be 560 at July 1, 1997. This is a
decrease of 56 FTE's or 10%from July 1, 1996. Another 5% reduction is anticipated during
1997-98.
• The five and ten year sewer service rate schedules to be adopted In May 1997 are established at
a level that will be sufficient enough to maintain compliance with the Districts'current reserve
policies.
• The Districts current reserve policy is being reviewed in conjunction with the strategic plan update
and is projected to be revised beginning in fiscal year 1998-99 and thereafter.
• The joint works capital improvement budget(CORF)will be limited to$54.5 million so that only
the most critical projects, including plant automation, local computerization networks, electrical
reliability,seismic safety, along with the first phase of the$116 million Orange County Regional
Water Reclamation Project, will be proposed until after the completion of the strategic plan
update.
• The Budget will also focus on:
-highlights of the critical goals for 1997-98
-a Workplan with Measurable Objectives
-the Five Year Staffing Plan
-Consolidation Efforts
-Broad Banding Efforts
-Focus on CSDOC Long Term Planning, including:
-Strategic Plan Update • '
-Planning Action Committee
-Rate Advisory Committee
-Districts Assessment and Re-Evaluation Team accomplishments
-Mulfi-Agency Bench Marking Efforts
STATE OF CALIFORNIA )
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice
and the Agenda for the Steering Committee meeting held on Wednesday, May 28, 1997, was
duly posted for public inspection in the main lobby of the Districts' offices on Thursday, May 22,
1997.
IN WITNESS WHEREOF, I have hereunto set my hand this 28th day of May, 1997.
/M
Penny Kyle, Secretdft of Con
of the Boards of
Directors of County Sanitb ion Districts Nos. 1, 2, 3,
5, 6, 7, 11, 13 & 14 of Orange County, California
S
L
Posted: May 22 , 1997, p.m.
By:
Signature
w dwogmWtr-camm�posdng.im
COUNTY '...NITATION DISTRICTS OF ORA..oE COUNTY, CALIFORNIA
4
BOARD SECRETARY (2)
phone:
(714)962 2411
maim,address:
PD.Bor 8127 May 23, 1997
Fountain Valley CA
927288127
street address:
10844 Ellis Avenue
Fountain Valley,on NOTICE OF MEETING
92708-7018
STEERING COMMITTEE
Member
fti eCs. COUNTY SANITATION DISTRICTS
0 NOS. 1. 2, 3, 5, 6, 7, 11, 13 AND 14
Cities OF ORANGE COUNTY, CALIFORNIA
Anaheim
Brea
Buena Park
Lyprae
Fountain Valleyy WEDNESDAY, MAY 28, 1997 - 5:30 P.M.
Fullerton
Huntington Beach
wine
Le Palms
Hydra
La P DISTRICTS' ADMINISTRATIVE OFFICES
Los Alamitos 10844 ELLIS AVENUE
Newport Beach FOUNTAIN VALLEY, CALIFORNIA 92708
Orange
Placentia
Santa Ana
Seal Beach
Stanton
Tustin
Villa Perk A regular meeting of the Steering Committee of the Joint Boards of Directors
Yard.Linda
of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange
County of orange County, California, will be held at the above location, date and time.
sanitary Districts
Costa Mesa
Garden Grove
Midway City
Water Districts
Irving Ranch
A Public Wastewater,and Environmental Management Agency Committed to Prdmcurg the Environment Since 1954
STEERING COMMITTEE
Roll Call:
Meeting Date: May 28, 1997 Meeting Time: 5:30 o.m.
Meeting Adjourned:
Committee Members
John J. Collins, Joint Chair.......................................
Peer A. Swan, Vice Joint Chair................................ _
George Brown, Chair, FAHR....................................
Sheldon Singer, Chair, PDC.....................................
Pat McGuigan, Chair, OMTS....................................
BillSteiner, Supervisor.............................................
Others
Thomas L. Woodruff, General Counsel ....................
Staff Present
Donald F. McIntyre, General Manager......................
Blake P. Anderson, Asst. General Manager..............
Judith A. Wilson, Asst. General Manager.................
Jean Tappan, Secretary...........................................
c: Board Secretary
Debbie Lecuna
May 23, 1997
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
COUNTY SANITATION DISTRICTS
NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14
OF ORANGE COUNTY, CALIFORNIA
WEDNESDAY, MAY 28, 1997 AT 5:30 P.M.
ADMINISTRATIVE OFFICES
10844 Ellis Avenue
Fountain Valley, California
ROLL CALL
APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
AGENDA
In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72
hours prior to the meeting date and time above. All written materials relating to each agenda
item are available for public inspection in the office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Steering
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as
an emergency item or that there is a need to take immediate action which need came to the
attention of the Districts subsequent to the posting of the agenda, or as set forth on a
supplemental agenda posted not less than 72 hours prior to the meeting date.
PUBLIC COMMENTS
All persons wishing to address the Steering Committee on specific agenda items or matters of
general interest should do so at this time. As determined by the Chairman, speakers may be
deferred until the specific item is taken for discussion and remarks may be limited to five
minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
action taken by the Committee except as authorized by Section 54954.2(b).
-1-
May 28, 1997
APPROVE MINUTES OF PREVIOUS MEETING
RECOMMENDED ACTION: Approve draft minutes of the April 23, 1997 Steering Committee
meeting.
REPORT OF COMMITTEE CHAIR
REPORT OF GENERAL MANAGER
REPORT OF GENERAL COUNSEL
DISCUSSION ITEMS (Items 1-6)
1. Attorney Presence at Meetings (Don McIntyre)
2. Public Notification Procedures re User Fee Increases (Judy Wilson)
3. General Manager Performance Evaluation Criteria (Chair Collins)
4. Employees Computer Acquisition Program (Judy Wilson)
5. Highlights of 1997-98 Budget being Presented to June Committees and Boards (Judy
Wilson and Blake Anderson)
6. Review Agenda Items Scheduled to Be Presented to Committees in June (Information
item only)
CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of the
Steering Committee, the Chair may convene the Committee in closed session to consider
matters of pending real estate negotiations, pending or potential litigation, or personnel matters,
pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential
litigation; (c) employment actions or negotiations with employee representatives; orwhich are
exempt from public disclosure under the California Public Records Act, may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all
required disclosures of information.
1. Convene in closed session, if necessary
2. Reconvene in regular session
3. Consideration of action, if any, on matters considered in closed session.
2
May 28, 1997
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
FUTURE MEETING DATES
The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, June 25, 1997.
It
%Umftsts vy. dm,nWW ENING COMMmEMV AVWayAGENDAdc
Notice to Committee Members:
For any questions on the agenda or to place items on the agenda, Committee members should contact the
Committee Chair or the Secretary ten days in advance of the Committee meeting.
CommiOee Chair: John Collins (714)965A400(City Hall)
Secretary: Jean Tappan (714)962-2411, Ext.2001
(714)962-0356(Fax)
3
County Sanitation Districts
of Orange County, California
P.O. Box 8127 • 10844 Ellis Avenue
Fountain Valley, CA 92728-8127
Telephone: (714)962-2411
DRAFT
MINUTES OF THE STEERING COMMITTEE
WEDNESDAY, APRIL 23, 1997 AT 5:30 P.M.
The regular meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6,
7, 11, 13 and 14 of Orange County, California was held on Wednesday, April 23, 1997 at 5:30 p.m.,
at the Districts' Administrative Office.
ROLL CALL
The roll was called and a quorum declared present, as follows:
OTHERS PRESENT:
PRESENT: Thomas L. Woodruff, General Counsel
John J. Collins, Joint Chair Craig Scott, Special Counsel
Peer A. Swan, Vice Joint Chair Nancy Whitehead, Special Counsel
George Brown, Chair, FAHR
Pat McGuigan, Chair, OMTS STAFF PRESENT:
Sheldon Singer, Chair, PDC Donald F. McIntyre, General Manager
Bill Steiner, Supervisor Blake P. Anderson, Chief Operations
Officer
ABSENT: Ed Hodges, Acting Chief Admin. Officer
None Jean Tappan, Committee Secretary
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
PUBLIC COMMENTS
There were no comments by any member of the public.
RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING
MOTION: Receive, file and approve draft minutes of the March 26, 1997 Steering Committee meeting.
MOTION UNANIMOUSLY CARRIED.
Minutes of the Steering Cnmmittee 9
Page 2
April 23, 1997
REPORT OF THE COMMITTEE CHAIR
The process of introducing the ordinance for increasing user fees at the Joint Board Meeting was
discussed. Any vote must reflect the vote of each member by name.
REPORT OF THE GENERAL MANAGER
The General Manager gave the members a heads up on three items of discussion that needed to
be addressed which were not listed on the agenda, including recent developments in
Sacramento with the Pringle Bill, the possibility of diverting the SARI line to Plant 1, and the
contract with Tom Dawes.
REPORT OF GENERAL COUNSEL
A verdict was reached today on a wrongful termination suit today, in favor of the Districts. This
was a binding arbitration case with a cap.
DISCUSSION ITEMS (Nos. 1-4)
1. Delegation of Authority: Blake provided the Committee with a heads up on streamlining
the agenda procedures and amending the Delegation of Authority. In May staff will present
the first set of proposed changes to the PDC Committee including: 1) approving plans and
specifications at the time the contract is awarded; 2) consider pre-approving not-to-exceed
contracts with from five to eight engineering firths for small projects. A short-form RFP will
be distributed to these firths, and limits on sizes of contracts will be established. In June
formal presentations will be made to the PDC and the Joint Boards; and 3) Increase the
General Managers level of authority for change orders. Later in the year other proposed
changes will be presented for consideration. Staff is recommending the streamlining while
ensuring that the checks and balances are still in place, including a reporting system to the
Directors.
2. Minutes of Committee Meetings: Staff is recommending that Committee minutes be
presented to the Joint Boards to receive and file only. The Committees will approve the
minutes of their meetings. Copies of the minutes will be provided in the Board agenda age.
3. Increase User Fees: The General Manager reported that he met with Directors Ferryman,
and McGuigan on the finances of District 1. There was also a Special District 11
meeting in Supervisor Spitzer's office with Directors Dettloff and Sullivan. Chair
Collins also spoke with Directors Dettloff and Spitzer and the potential political
ramifications of a "yes" vote to increase fees.
4. There were no changes to the Committees agenda items list.
CLOSED SESSION
There was no closed session.
Minutes of the Steering Chemhittee �.
Page 3
April 23, 1997
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
The possibility of diverting the SARI line to Plant 1 was discussed. The Flow was originally
diverted to Plant 2 because of concems associated with discharging Stringfellow into the
reclamation plant. While the Directors approved funds to construct diversion facility, the action
did not preclude the discharge from entering Plant 1. Staff has suggested that diverting this flow
to Plant 1 could save up to $80,000 annually in power costs and in the long tens it could provide
additional needed flow for the OCR Project. Because of the high total dissolved salt in the SARI
discharge, there could be increased costs to OCWD. Staff received direction to present this
issue to DART for their consideration before moving it to the OMITS Committee.
Chair Collins announced several interest points, including the Fountain Valley Mayors Breakfast.
Jim Van Haun of OCWD will discuss the OCR Project. He also had discussions with Dave
Garafelo on the landscaping at Plant 2. Dave Ludwin will accompany John when he next meets
with him.
Director Swan will be sent a copy of the criteria for evaluating the General Managers
performance. The criteria will be discussed at the May Steering Committee meeting. Directors
should contact Chair Collins before the meeting if they have questions or comments.
The General Manager reported on the status of the Pringle bill, which was heard today by the
Assembly's Local Government Committee. The bill failed 4-3. This was the last opportunity for
the bill to be heard this year; however, if the bill does not die, it may be reconsidered next year.
The Committee discussed several actions on the FAHR Committee agenda that the Boards will
consider tonight.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
There were none.
CONSIDERATION OF UPCOMING MEETINGS
The next Steering Committee meeting is scheduled for Wednesday, May 28, 1997 at 5:30 p.m.
ADJOURNMENT
The Chair declared the meeting adjourned at 7:26 p.m.
Submitted b
Je appan, Stee ng ommittee Secretary
\11w efaZn.p.GhYlmmgMS1EERIKKi COMMRIEFBT.�RfiapXl minuMe.Yec
❑ COMM.Iwo.REM For ad.Sec.I. —.tf AG E N L a
a
❑ COMIKA011ONITEM ITEM
❑ JT.60S.CONSENT TRANSMITTAL
❑ 010NO . NSENT) N m m
❑ PUBLIC REARING
Jr.Sol MEETING DATE
JT,BDS.AGENDA ITEM NO.
MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION
OMTS: OMTS (Originator)
PDO Poe
FAHR: FAHR 2150,Judy Wilson. Ed.2005
EXEC: EXEC All
STEER: 528/97 STEER Division No.,Name.Intl Extension
JT.BDS:
AGENDA WORDING AND RECOMMENDED ACTION(S):
Aaenda Wordina:
Public Notification Procedures Regarding User Fee Increase
Recommended Action(s):
1. Review and discuss the public notice requirements for the changes to the user fees being considered by the
Joint Boards on 5/28/97 and consider other types of public outreach..
CEGA REVIEW: Projesi is Exempt:NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM:
Date Notice of Exemptm Filed:
NegMive Declaration Approved on
Final EIR Approved on and Not"of Delermtralion fled on
CURRENT BUDGET/COST CURRENT YEAR CURRENTYEAR- YEAR-TO-DATE REVISED BUDGET
INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL
EXPENOITURES Pum aax�w '
TOTAL BUDGETED AMT.: N/A N/A N/A N/A N/A
SOURCE: CORF JO DISTRICTS
Schedule/Line Items:
AMOUNT OF TRANSFER:
Schedule/Line Item:
TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL
INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET
First Year in Budget: N/A N/A N/A $0.00
Master Plan Estlmale
Year of First Costs.
THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED
INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS PROJECT
AMOUNT APPROVED AIT AMOUNT
N/A N/A N/A $0.00
WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? YES
IIYES.state numeer. Permanent Urntel Term II YES,explain in ADDITIONAL INFORMATION seelon
Rr—d(6PAl97 Page 1 of 2
H:\W P.DTAADMINVI90W TKINSON W TCAIT
ATTACHMENTS T(( MRTEE AGENDA(LW):
1. Public Notice prMlM�in Orange County Register on 5I14/97 and
Originator Date WIA17 regarding change in oelinerwa.
2. Public Notice printed In I N1 regarding public hearing for District 7,
CONCURRENCES:
Signature Date
Division Manager(Or Designee)
ATTACHMENTS TO JOINT BOAROS AGENDA(List)
1.
Signature Date
Depanm�em Head(Or Designee)
_ _7r
Sig a Date
Assa nt General Manager(Or Designee)
ADDITIONAL INFORMATION(Background and/or Summary)
California Health and Safety Code Section 5473.1, requires that public hearings regarding ordinance changes be
noticed in a local paper. Pursuant to that requirement, Attachment 1 shows CSDOC's public notice as it was
submitted to the Orange County Register for the public hearing scheduled 5/28197. In the past, however, because
new fees were being introduced, CSDOC submitted more detailed and informative public notices as is
demonstrated by Attachment 2, the July, 1991 notice of public hearing for District 7.
Califomia Health and Safety Code also requires that the agency place a notice in the local paper within 15 days
following the adoption of any change in an ordinance. That public notice is required to contain the revised
ordinance or a summary of the ordinance, with the names of the members voting for or against it. These legal
requirements result in a very brief and bureaucratic message being sent to the community. Staff suggests,
however, rather than meeting the minimal requirements of the code, that CSDOC prepare a more detailed and
informative notice to be published. This notice could be used as a public relations opportunity to explain to CSDOC
rate payers the changes that are taking place and the reasons behind the rate increases. Although this expanded
notice is not required by law, staff believes that it would provide a larger public service by proactively
communicating with our affected customers.
Staff is also seeking the Committee's direction with regard to noticing provisions that are mandated by the soon-to-
be-implemented Proposition 218. Proposition 218 does not go into effect until July 1, 1997. However, when it does
take effect it will require that agencies increasing property-related fees mail information to every affected property-
owner, and hold a public hearing 45 days after that mailing. CSDOC's ordinance change is scheduled for 5/28/97,
before these provisions apply. However, there may be some perception that the fees were increased at this time in
an attempt to circumvent the new Prop 218 requirements. A mailing to each parcel providing the information
required by Proposition 218 is expensive. Staff estimates the cost at least $250,000. The CSDOC Service Area
has approximately 400,000 parcels and in addition to postage, there would also be computer costs and mailing
house costs for a distribution of this size and magnitude. It should also be noted that there may be significant
changes to the rate structure in the Spring of'98 as a consequence of the Rate Advisory Committee's work. Such
changes would also trigger a 218 notification.
Given these facts, staff is seeking the Committee's direction as to the most appropriate noticing procedure.
JW:ca
c: Department Head
AGM-Administration
AGM-Operations
General Manager
Rm ov,wr Page 2 of 2
H 1W P.DTAW DMlNUl WNTlCNSONW TCAIT
vy NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Boards of Directors of County Sanitation Districts
Nos. 1, 2, 3, 6, 7 and 11 have scheduled a public hearing for May 28, 1997 at 7:30 p.m.,
at the Districts' Administrative Office, 10844 Ellis Avenue, Fountain Valley, California, for
the purpose of considering adoption of the following proposed Ordinances:
Amending Repealing
District Ordinance No. Ordinance No. Ordinance No.
1 133 109 121
2 223 210 216
3 326 309 319
6 629 1 609 622
7 736 725 729
11 1125 1108 1115
Said Ordinances increase sanitary sewer service charges to be paid by all residential,
commercial and industrial users, to be effective June 30, 1997. The rates vary based on
the type of user.
Information concerning these proposed charges can be obtained from the Districts' Board
Secretary, (714) 962-2411.
H AW P.DTA1ADMIN\BS\ORD07\SUM1
M r Rile y10 a rLli i 1\y. i riv It it c yr ruesul: nr-AMIIVI.d
• NOTICE OF PUBILHEARING • mobile homd�wvd$28M Per 1,0001sm1.fl.of building space
per year for commercial and Industrial customers. User fees
Noticeis hereby given pursuantto CatifOmia Health are not used farnewdevalopment Feesfanewdevelopment
and Sat Cade Section 54731 of a public heeds she paid for by the developer connecting to the sewer System.
�Y P g Large Industrial and cmmnersal users will continue to Pay an
to be held by County Sanitation District No. 7 of eddhWnWfee,bseduponacbiatuse,mmb5shedinl976end
Orange County, California at 7:30 p.m. on revised annually. -
Thursday,April 18,199,1 at the Tustin Presbyterian Our ongobg goal Is to maintain effective and efsdem
Church, located at 225 West Main Street, Tustin, wastewater management servlcoa The challenges we must
California.Said hearing is to be held forthe purpose continually face we lrneeaeing serocedemands as population
of reviewing written reports pertaining to all g}ON1e, and t^creasi"gfi' stringent envimmnamal regulations.
istrict
properties which are provided sewer service within ��be°1s���s lbwnda needs of to continue
CountySanitation District No. 7, and to consider odpafed as needed a it.
pmtedrtg puhfic tteatlh and au protons erniromnerrt.
public comments reganding use of the County of
Orange property tax roll for billing of the District PROPOSED
BILLING
AND
sewer service charges for sewer collection,
treatment and disposal services for the fiscal year County Sanitation District No.7 is proposing to collect its
commencing July 1, 1991. sewer service user fee es a separate line item an the annual
properly tax bill. Use of this mom cost-effective attemative
Invited win allow the District and its customers to save the
of producing, mallng and.handling soparme utlRy bills
a fordit paymems
.sr Every pmpenymwrowlth4nthe Dlstrictrereiveson annual
d' property in billfrom the County Tax Collector. Cakfamin
Health and Safety Code Section S473 allows the District to
place Its fee on this bffias a separate the Rem,thus providing
S the user with the convenience of Including payment for District
No.7 sewerage service with property tax payments.
Therefore,effective with the billing year beginning July 1.
1991,the BoaN of Directors of District No.7Is proposing to
use tide billing method to halp keep down to cost of service.
Thenbove noticed public hearing Is to consider
a the proposal to use the property tax bill to collect
the annual sewer service user tee Instead of a
v,, I separate direct and more costly billing method.
i! FURTHER INFORMATIONIPUBIJC
WORKSHOP
The queston section of this notice attempts
wastewater from your tome or business is collected by to address some A the questions you may have.in addition,a
your local street sewer system,which is mautmined by your dry workshop has been scheduled where staff will provide mom
or samitery district.The street sewam flow into large interceptor detailed Information and will be available to answer wry
sewers In your areaowned by County Sanitation District No.7. additional questions(sea back side of mailer for location).
District No.7,wtddn is the shaded area on the map, is one of
cone Districts that make up the Courtly Sanitation Districts at
Orange County, which serve the metropolitan area of the osrraarnnr
County. These Districts jointly own and operate the regional arr+mcanmo
sewage treatment plants in Fountain Valley and Huntington tasarvm umosnm rso+ranoa
Beach. The Satiation Districts are charged with protecting
public health and the em ramnam.
The and
Sanitation a Districts' operations ao regulated byfede e..erc
these en sale emArommemat apposed In record years, C
those agendashovrotect urea Imposed In ordeom r
gentto
ply DEFICIT
and regulations g prated on w advanced
environment in age o boom
RESE7iV6
with the new regulations,maintained
new advanced sewage trr eunem
increased
must be maintained and operated, which result In
increased operetirg costs.
Rising costs and decreasing reserves were forcing District
No.7Into a financial kakis(see graph).To continue providing �s
the high level of service and ewironmenira protection you due
accustomed to.District No.7 recently adopted a sewer service
user fee. This fee has been set at$40.00 per yew ($3.33 a «„
month) for residences, $24.00 per year for apartments and
QUESTIONS & ANSWERS
ZIs m 1.0 What"I chargsellahouWbe exempt hero 5.0 system
toaeytobeused more
growth?
O �' the diarge7 system loaa«nmodale m«e growdt7
A 11 our property lsn,connected to the A No. New sewer line, ere funded by
m.•� local sewer system, you am exempt. substantial connecllon lees paid by
O E Simply attscha copy of your lax btil to developers of new construction
prom 1 a letter of explanation and mail 0 to the projects that we connected tothe sewer.
NMI O m 0 Orange County Senlltlon Districts.D 4 Box 8127, Fountain Valley, CA 6. 0 IthoughlthatundarProposNonl3eny
�I d3 0272"127. Increase In taxes required volar
O approval?
M 2.0 1 already pay a charge for sewer
h A The user fees do not require a vote
edetrvcete charge?
my afar III. le fhle a under Proposition 13.11 is aloe for use,
O `ry p 9 not a lax. Water poliulionvol
A No. The sewer wrvke charge you regulations mandated t_( le
now pay Is f«your coanec fan to the Environmental Protection Agency
local street sewers operated and (EPA)ardStalehealthlewsrequlreus
maintained by the city or a local to most certain public health
sanitary district. Their sewer system standards. The lees will provide
"meats to the Dlatrld No. 7 trunk sufficient funds to meet these
sower system. The District No. 7 fee mandated requirements, Protect the
w41 be used to pay for the District's health of the public and keep our
C regional trunk"were and the regional waters dean.
treatment and disposal facilities
located In Fountain Valley and 7. 0 Are there other we to called these
M Hunlington Beach that transport,treat Ieeswwutputtirg Cm Cnaurlaltbtil7
and safely dispose of your A Yes. The Districts could establish
wastewater. separate direct billing and collection
systems. The cost of operating such
Sri 3. 0 l already pa a charge to your Districts bllling systems would Increase the
an my tax b1ll.Why another charge? fees 15 to 20 percent for the average
\\ A TFre charge you currently pay on your homeowner.
tax bill Is for repayment of bonds sold It yyou have questions or wish fu
many years ego to pay for construction inlormallon, lease call the
of some of tits facilities you are now Sanitation Dlsldcls'office at
using. The new charges will pay for (714)962-2411.Extension S.
operating, maintaining and
rehabilitating the existing sewerago
eyatem facilities. PUBLIC WORKSHOP
4. 0 What do you mean by rehabilitation? Tustin Presbytarlan Church
Fellowship Hall
A Many eegmeme of the sewer system 226 Waal Main Street
were constructed more than 30 yearn CII,of Tustin
ago and may deteriorate as they grow THURSDAY,MARCH 211991.790 PM
Z C older. We can extend the Ide of the
a fn pipes,Ihareby avolding replacement, PUBLIC HEARING
y making mprovemonts to the
vv Tustin Presbyterian Church
existing tines eM pump stelbns. Fellowship Hall
-n D 225 West Main Street
mY �� Clly of Tustin
m THIIRSDAY.AyRIL 18.1991 7,30 PM ,
For W,Sev Ike Only AGENL. . „
❑ COMM.INFO.REM
a
❑ COMM.ACONSENTM ITEM
❑ ti.BDS.CONSENT
❑ xr.BDS.DISCUS7 TRANSMITTAL ,o--�-•
❑ PVBLICHEARING
Jr.BDS.MEETING DATE
JT.BDS.AGENDA REM W.
MEETING DATE COMM-ID.NO. DISTRICT NO. CONTACT FOR INFORMATION
OMITS. OMTS (Originator)
PDC: PDC
FAHR: FAHR
EXEC: EXEC All 2150,Jean Tappan,2001
STEER: 528/97 STEER Division No.,Name,and Extension
JT.BDS:
AGENDA WORDING AND RECOMMENDED ACTIONS):
Agenda WordinG:
AGENDA ITEMS FOR REVIEW BY WORKING COMMITTEES IN JUNE (All Districts): Review of the items
scheduled for action/discussion by the Operations, Maintenance and Technical Services Committee, the
Planning, Design and Construction Committee, and the Finance, Administration and Human Resources
Committee at their meetings in June.
Recommended Action(s):
This is an information item.
CEQA REVIEW: Project is Exempt:NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC REM:
Date Notice of Exemption Filed:
Negative Declaration Approved on
Final EIR Approved on_and Notice of Determination filed!on_ Not Applicable
CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-0ATE REVISED BUDGET
INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL
EXPENDITURES IT.,Men ows
To..)
TOTAL BUDGETED AMT.:$
SOURCE: CORE JO DISTRICTS N/A N/A N/A N/A
Schedule/Line Items:
AMOUNT OF TRANSFER:
Schedule/Uns Item:
TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGET CHANGE REVISED TOTAL
INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET
First Year In Budget:
Master Plan Estimate: $0.00
Yearaf First Costa:
THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED
INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS PROJECT
AMOUNT APPROVED AIT AMOUNT
$0.00
WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION?NOT APPLICABLE
If YES,explain in ADDITIONAL INFORMATION section
If YES,stale number. _Permanent Limited Term
CSDOC • P.O. Box 6127 0 Fountain Valley,CA 92728-8127 0(714)962-2411
ATTACHMENTS TO M MITTEE AGENDA
Originator Date
CONCURRENCES: ATTACHMENTS TO JOINT BOARDS AGENDA(LM)
I.
Signature Date
Division Manager(Or Designee)
Signature Date
Department Head(Or Designee)
Signature Date
Assafant General Manager(Or Designee)
ADDITIONAL INFORMATION(Background and/or Summary)
Staff routinely prepares a Plating of items that are scheduled to be presented to the working committees and the Boards at
their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to
make reassignments in the review or approval process.
The following items are scheduled to be considered by the Committees in June:
OMTS Committee: 1. Approve Permit Agreement between District No.2 and Union Oil Company of CA for
discharge of groundwater (Action Rem)
2. Report on SARI Line Discharge (Information Rem)
3. Report on FY 1997-98 Budgets (Information Rem)
4. Update on Safety Projects Qnformation item)
5. Report on SCAOMD Title V Permit Application for Plant No.2 (Information only)
PDC Committee: 1. Approve plans and specs,Plant No. 1 Headworks No.2 Control System Upgrade,
Job No.J-31-3(Action Rem)
2. Approve Reimbursement Agreement with City of Newport Beach and IRWD,
and Approve Change Order No.2,Ocean Outfall Reliability Upgrade at Plant No.2,
Job No.J-34-1 (Action Rem)
3. Approve Addendum No. 1 to PSA with Carollo Engineers re Investigation and
Repair 0f Ocean Outfall,Job No.J-39 (Action Rem)
4. Approve Change Order No.9 to Secondary Treatment Expansion at Plant
No.1,Job No.P1-36-2 (Action Rem)
5. Approve Change Order No. 1 to Rehabilitation of Primary Clarifiers 3,4 and 5 at
Plant No. 1,Job No.PI-41 at at (Action Rem)
6. Approve plans and specs, Seismic Retrofit of Structures,Job No. P7-44-4 (Acton
Rem)
7. Approve plans and specs, Reclaimed Water Extension to HeadWOrks"C"at Plant No.
2,Job No.P2-46-2 (Action Rem)
FAHR Committee: 1. Report on Integrated Emergency Response Plan pnformation Rem)
2. Results of Broad Banding Study(Information Rem)
3. Recommend approval to Renew General Uability Insurance(Action Rem)
4. Recommend approval to Renew Property Insurance(Action Rem)
5. Recommend approval of FY 1997-98 Individual Districts Budgets(Action Item)
6. Recommend approval of FY 1997-98 Joint Works Operating and Capital Budgets
(Acton Rem) -
c: Department Head
AGM-Administration
AGM-Operations
General Manager