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Home My WebLink About1997-04 i ,we Office of the Secrets `.d `✓ County Sanitation Districts CounpI,a Ration istrict s) ,/ of Orange County,California .ols) iy P.O. Box 8127 a 108"Ellis Avenue Fountain Valley,CA 92728-8127 MAY�997 Telephone: (714)962-2411 By DRAFT MINUTES OF THE STEERING COMMITTEE WEDNESDAY, APRIL 23, 1997 AT 5:30 P.M. The regular meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, April 23, 1997 at 5:30 p.m., at the Districts'Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: OTHERS PRESENT: PRESENT: Thomas L. Woodruff, General Counsel John J. Collins, Joint Chair Craig Scott, Special Counsel Peer A. Swan, Vice Joint Chair Nancy Whitehead, Special Counsel George Brown, Chair, FAHR Pat McGuigan, Chair, OMTS STAFF PRESENT: Sheldon Singer, Chair, PDC Donald F. McIntyre, General Manager Bill Steiner, Supervisor Blake P. Anderson, Chief Operations Officer ABSENT: Ed Hodges, Acting Chief Admin. Officer None Jean Tappan, Committee Secretary APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the March 26, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. j Minutes of the Steering C--mittee Page 2 April 23, 1997 REPORT OF THE COMMITTEE CHAIR The process of introducing the ordinance for increasing user fees at the Joint Board Meeting was discussed. Any vote must reflect the vote of each member by name. REPORT OF THE GENERAL MANAGER The General Manager gave the members a heads up on three items of discussion that needed to be addressed which were not listed on the agenda, including recent developments in Sacramento with the Pringle Bill, the possibility of diverting the SARI line to Plant 1, and the contract with Tom Dawes. REPORT OF GENERAL COUNSEL A verdict was reached today on a wrongful termination suit today, in favor of the Districts. This was a binding arbitration case with a cap. DISCUSSION ITEMS (Nos. 14) 1. Delegation of Authority: Blake provided the Committee with a heads up on streamlining the agenda procedures and amending the Delegation of Authority. In May staff will present the first set of proposed changes to the PDC Committee including: 1) approving plans and specifications at the time the contract is awarded; 2)consider pre-approving not-to-exceed contracts with from five to eight engineering firms for small projects. A short-form RFP will be distributed to these firms, and limits on sizes of contracts will be established. In June formal presentations will be made to the PDC and the Joint Boards; and 3) Increase the General Manager's level of authority for change orders. Later in the year other proposed changes will be presented for consideration. Staff is recommending the streamlining while ensuring that the checks and balances are still in place, including a reporting system to the Directors. 2. Minutes of Committee Meetings: Staff is recommending that Committee minutes be presented to the Joint Boards to receive and file only. The Committees will approve the minutes of their meetings. Copies of the minutes will be provided in the Board agenda age. 3. Increase User Fees: The General Manager reported that he met with Directors Ferryman, and McGuigan on the finances of District 1. There was also a Special District 11 meeting in Supervisor Spitzer's office with Directors Dettloff and Sullivan. Chair Collins also spoke with Directors Dettloff and Spitzer and the potential political ramifications of a 'yes" vote to increase fees. 4. There were no changes to the Committees agenda items list. CLOSED SESSION There was no closed session. i Minutes of the Steering Gew(mittee �..' Page 3 Apr1123, 1997 OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY The possibility of diverting the SARI line to Plant 1 was discussed. The flow was originally diverted to Plant 2 because of concems associated with discharging Stringfellow into the reclamation plant. While the Directors approved funds to construct diversion facility, the action did not preclude the discharge from entering Plant 1. Staff has suggested that diverting this flow to Plant 1 could save up to $80,000 annually in power costs and in the long term it could provide additional needed flow for the OCR Project. Because of the high total dissolved salt in the SARI discharge, there could be increased costs to OCWD. Staff received direction to present this issue to DART for their consideration before moving it to the OMITS Committee. Chair Collins announced several interest points, including the Fountain Valley Mayor's Breakfast. Jim Van Haun of OCWD will discuss the OCR Project. He also had discussions with Dave Garafolo on the landscaping at Plant 2. Dave Ludwin will accompany John when he next meets with him. Director Swan will be sent a copy of the criteria for evaluating the General Manager's performance. The criteria will be discussed at the May Steering Committee meeting. Directors should contact Chair Collins before the meeting if they have questions or comments. The General Manager reported on the status of the Pringle bill, which was heard today by the Assembly's Local Government Committee. The bill failed 4-3. This was the last opportunity for the bill to be heard this year, however, if the bill does not die, it may be reconsidered next year. The Committee discussed several actions on the FAHR Committee agenda that the Boards will consider tonight. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, May 28, 1997 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7:26 p.m. S bmitted by J n Tappan, Steeri g C mmittee Secretary \Vvaabeb' p.EdWminlGMlS1EERWG rAMN.InE6BMPMpM minuW.Cs STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, April 23, 1997, was duly posted for public inspection in the main lobby of the Districts' offices on Friday, April 18, 1997. IN WITNESS WHEREOF, I have hereunto sett my hand this 23rd day of April, 1997. N� t' Penny Kyle, $ c re n of each of the Boards of Directors of o n anitation Districts Nos. 1, 2, 3, of Orange County, California i Posted: April 18 , 1997, y;Sys a.m. By: Signature wpdmpgmWrcommlppslinBIm a ' COUNTY BKNITATION DISTRICTS OF ORA%,6E COUNTY, CALIFORNIA BOARD SECRETARY (2) April 18, 1997 phone'. [714)962 2411 m PO gBmS127 NOTICE OF MEETING Fountain Valley CA 927288127 atr°ac aaaraaa: STEERING COMMITTEE 10844 alis Avenue Fountain Ville,CA 92708 701a COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA Member Agencies • crtiea WEDNESDAY, APRIL 23, 1997 - 5:30 P.M. Anaheim Brea Buena Park DISTRICTS' ADMINISTRATIVE OFFICES Lyprasfi Fountain Valley 10844 ELLIS AVENUE Fullerton FOUNTAIN VALLEY, CALIFORNIA 92708 Huntington Beach ne La Habra L.Palms Los Alamitos Newport Beech Orange A regular meeting of the Steering Committee of the Joint Boards of Directors 'n8La Sense And of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange Seal Beach County, California, will be held at the above location, date and time. Stanton TU6bn Ville Park Yorba Linda County of Orange Sanitary Districts Costa Mesa Garden Grove Midway City Water Districts Irvine Hench A Public Wastewater and Environmental Management Agency Committed to Protecting the Environment Since 1954 Apnl 18, 1997 AGENDA REGULAR MEETING OF THE STEERING COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, APRIL 23, 1997 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. 1 Apn123, 1997 Matters of interest addressed by a member of the public and not listed on this agenda cannot action taken by the Committee except as authorized by Section 54954.2(b). APPROVE MINUTES OF PREVIOUS MEETING RECOMMENDED ACTION: Approve draft minutes of the March 26, 1997 Steering Committee meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS (Items 1-4) 1. Consider amending Delegation of Authority Resolution No. 95-9 to incorporate changes proposed by staff (Blake Anderson) Blake will provide a heads-up overview of the proposed changes at the meeting. 2. Consider eliminating approval of Committee minutes at Joint Board meetings to streamline Agenda Process (Blake Anderson) 3. Additional discussion re user fee increases (Don McIntyre) 4. Review Agenda Items Scheduled to be Presented to Committees in May (Information item only) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9. 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such 2 April 23, 1997 time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. 1. Convene in dosed session, if necessary 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, May 28, 1997. jt Kr«vaev�vw^rm+x+c muxansee>uvavcsrm��aaeec Notice to Committee Members: For any questions on the agenda or to dace items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair. John Collins (714)965-4400(City Hall) Secretary. Jean Tappan (714)962-2411, Ext 2001 (714)962-0356(Fax) 3 STEERING COMMITTEE Roll Call: Meeting Date: Aori123. 1997 Meeting Time: 5:30 p.m. Meeting Adjourned: Committee Members John J. Collins, Joint Chair....................................... _ Peer A. Swan, Vice Joint Chair................................ _ George Brown, Chair, FAHR.................................... Sheldon Singer, Chair, PDC..................................... Pat McGuigan, Chair, OMTS.................................... BillSteiner, Supervisor............................................. Others Thomas L. Woodruff, General Counsel .................... Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson, Asst. General Manegx............. Judith A. Wilson, Asst. General Manager................. Jean Tappan, Secretary........................................... c: Board Secretary Debbie Lecuna County Sanitation Districts of Orange County,California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley,CA 9272"127 Telephone: (714)962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE WEDNESDAY, MARCH 26, 1997 at 5:30 p.m. The regular meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, March 26, 1997 at 5:30 p.m., at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PRESENT: OTHERS PRESENT: John J. Collins, Joint Chair Thomas L. Woodruff, General Counsel Peer A. Swan, Vice Joint Chair George Brown, Chair, FAHR STAFF PRESENT: Pat McGuigan, Chair, OMITS Donald F. McIntyre, General Manager Sheldon Singer, Chair, PDC Blake P. Anderson, Chief Operations Bill Steiner, Supervisor Officer Judith A. Wilson, Chief Administrative ABSENT: Officer None Michelle Tuchman, Director of Communications Jean Tappan, Committee Secretary APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the February 26, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. Minutes of the Steering C-mmittee Page 2 March 26, 1997 ` REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. REPORT OF THE GENERAL MANAGER Judy Wilson reported that the County is continuing to pursue placing an 800 megahertz communication facility at Plant 2. The Huntington Beach Police Chief was contacted and, according to the County spokesperson, indicated that the project was acceptable. Our staff returned the call and reiterated that City Council approval was necessary before we would consider it further. Blake Anderson updated the Committee members on the Lou Sangermano trial. There were 37 witnesses over three weeks of testimony and both sides rested today. Final arguments will be given on Monday and the jury should have the case by noon. Judy also provided follow up information on last night's joint OCSD/OCWD meeting. Jim Herberg met with OCWD staff today to start drafting the project description requested by the Committee. There is a need to establish regular working sessions between the staffs of the two agencies in order to increase communication and efficiency. Don indicated that until the program has a full- time project manager, the program will suffer. REPORT OF GENERAL COUNSEL General Counsel reported on the status of the post-termination appeal hearings. As of today, six have been completed and they appear to be going well. The MOU language on the substance abuse policy is the main issue. The Unemployment Appeals Board ruled in our favor on a case last week. However, the judge also commented on the language in the substance abuse policy, but since the employee pled guilty, there was no choice but to deny coverage. DISCUSSION ITEMS (Nos. 1-2) 1. Proposed revision to Procedures for Documenting Directors Attendance at Meetings and Directors' Mileage and Compensation Reports: The major change requested was changing the submittal from quarter to monthly. At the Joint Boards Meeting, the Directors would be able to complete their forms and submit them at that time, resulting in improved recordkeeping and efficiencies. Several Committee members indicated that other agencies have implemented a similar procedure and it works well. Action: The Steering Committee authorized staff to make the proposed changes in procedure beginning May 1. Minutes of the Steering Committee Page 3 March 26, 1997 2. Review items scheduled for April Working Committee agendas. This was an information only item. CLOSED SESSION The Committee convened in dosed session at 6:10 p.m. pursuant to Government Code Section 54957 to evaluate the performance of the General Manager. The Committee reconvened in Open Session at 6:45 p.m. The Chair reported that the Committee voted unanimously to forward a finding of an outstanding performance during the past year of service and to recommend to the Joint Boards a salary adjustment of 3 1/2 percent for base pay plus merit bonus and one additional week of vacation. The contract was extended two years, until March 30, 2000. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, April 23, 1997 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 6:57 p.m. Submitted by: yu Q 6� n Tappan, Stetrinb Committee Secretary CmsEmiMGMSfR{OMV l9TM�fiMINUfESM�N.EGL Fw lw.s•c.ur I AGENC ❑ COMA.INFO,ITEM ITEM a ❑ COMA.ACTION ITEM %> ❑ Jr.NOS.CONSENT TRANSMITTAL (NM-CONSENT)O(NM-CONSENT)❑ M JT.60S.DISENT) N (NM-CONSENT) C•o ❑ PDBLIC HEARING Jr.BOG.MEETING DATE - JT.eDS.AGENDA ITEM NO. MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION OMTS: OMTS (Originator) PDC: PDC FAHR: FAHR All 2150,Je appan, Ext.2001 EXEC: EXEC STEER: 423/97 STEER OMelan N .,Name,and E>senslon JT.BDS: AGENDA WORDING AND RECOMMENDED ACTION(S): Aaenda Wordina: AGENDA ITEMS FOR REVIEW BY WORKING COMMITTEES IN MAY (All Districts): Review of the items scheduled for action/discussion by the Operations, Maintenance and Technical Services Committee, the Planning, Design and Construction Committee, and the Finance, Administration and Human Resources Committee at their meetings in May. Recommended Action(s): This is an information item. CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Hopes of Exemption Filed. Negative Declaration Approved on WA Final EIR Approved on_and Notice of Determination AW on_ CURRENT BUDGETICOST CURRENTYEAR CURRENTYEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (total e„erw pu•n.n.M•l TOTAL BUDGETED AMT.: $ SOURCE: CORF JO DISTRICTS N/A N/A N/A N/A ScheduWUne Items: AMOUNT OF TRANSFER: ScheduWLine Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget N/A N/A N/A N/A Master Plan Estimate: Year of First Costs: IS AITAIENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AR NIA NIA NIA N/A WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? N/A REQUIRES BOARD POLICY ACTION? NOTAPPLICABLE If YES,explain In ADDITIONAL INFORMATION section H vNP.GTA4➢MIMGMSIEERI-1Wn PRunsMo AT Page oft CONCURRENCES: ATTACHMENT' -)AGENDA(Ust) To Committee: 1. Signature Date Division Manager(Or Designee) Signature Date To Jt.Bds.: 1. Department Head(Or Designee) Signature Date Assistant General Manager(Or Designee) ADDmONAL INFORMATION(Background and/or Summary) Staff routinely prepares a listing of items that are scheduled to be presented to the working committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in May: OMTS Committee: 1. Capital Improvement Program (CORE) (action hem) 2. Results and Recommendations on BiofiRration Research (information hem) 3. Results of Microfiltabon Study(information item) 4. Feasibility Study for Purchasing Land,Applying OCSD Biosolids,Growing and Marketing Cash Crop(possible action hem) PDC Committee: 1. Approve Change Order No.2 and Closeout Agreement,Job No.J-11-2,Restoration of Old Laboratory for Human Resources Department 2. Approve Change Order No.5 and Closeout Agreement,Job No.J-31-2,Ocean Outfall Booster Station Control System Upgrade at Plant Nos. 1 and 2 3. Approve Plans and Space,Job No.J-31-3, Headworks No.2 Control System Upgrade at Plant No. 1 4. Approve Change Order No. 1,Job No.P141 at al, Rehabilitation of Primary Clarifiers 3, 4, and 5 at Plant No. 1 5. Approve Plans and Specs,Job No. Pl444, Seismic Retrofit of Structures 6. Approve Revised Warehouse Concept and Budget,Job No. P2-23-6-2R,Plant 2 Warehouse 7. Approve Change Order No.6,Contract No. 11-17-1,Slater Avenue Pump Station Sewer System Improvements 8. Revised Delegation of Authority 9. Capital Improvement Program(CORF) (action hem) FAHR Committee: 1. Draft Five-Year Staffing Plan (action hem) 2. Districts 1997/98 Capital Improvement Program (CORF) (action Rem) 3. Third Quarter Treasury Report(action Rem) 4. Results of Broad Banding Study(information Rem) 5. Third Quarter Update of Budget and Performance Measures(information hem) 6. Revised Accumulated Funds Policy(information hem) 7. Plant Automation Demonstration(information hem) It c: Department Head AGM-Administration AGM-Operations General Manager enm.or�wommcN�vTsen�rwnavauasao.na Page 2 of 2