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Home My WebLink About1997-03 County Sanitation Districts vece of the Secreta, v �.' of Orange County,California W� 'county sanitation District(sj P.O. Box 8127 • 10844 Ellis Avenue /3Y/y Fountain Valley, CA 92728-8127 AP P3 997 Telephone: (714) 962-2411 By DRAFT —MINUTES OF THE STEERING COMMITTEE SM WEDNESDAY, MARCH 26, 1997 at 5:30 p.m. The regular meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, March 26, 1997 at 5:30 p.m., at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PRESENT: OTHERS PRESENT: John J. Collins, Joint Chair Thomas L. Woodruff, General Counsel Peer A. Swan, Vice Joint Chair George Brown, Chair, FAHR STAFF PRESENT: Pat McGuigan, Chair, OMITS Donald F. McIntyre, General Manager Sheldon Singer, Chair, PDC Blake P. Anderson, Chief Operations Bill Steiner, Supervisor Officer Judith A. Wilson, Chief Administrative ABSENT: Officer None Michelle Tuchman, Director of Communications Jean Tappan, Committee Secretary APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the February 26, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. Minutes of the Steering Committee ' Page 2 V March 26, 1997 lod REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. REPORT OF THE GENERAL MANAGER Judy Wilson reported that the County is continuing to pursue placing an 800 megahertz communication facility at Plant 2. The Huntington Beach Police Chief was contacted and, according to the County spokesperson, indicated that the project was acceptable. Our staff returned the call and reiterated that City Council approval was necessary before we would consider it further. Blake Anderson updated the Committee members on the Lou Sangermano trial. There were 37 witnesses over three weeks of testimony and both sides rested today. Final arguments will be given on Monday and the jury should have the case by noon. Judy also provided follow up information on last night's joint OCSDIOCWD meeting. Jim Herberg met with OCWD staff today to start drafting the project description requested by the Committee. There is a need to establish regular working sessions between the staffs of the two agencies in order to increase communication and efficiency. Don indicated that until the program has a full- time project manager, the program will suffer. REPORT OF GENERAL COUNSEL i General Counsel reported on the status of the post-termination appeal hearings. As of today, six have been completed and they appear to be going well. The MOU language on the substance abuse policy is the main issue. The Unemployment Appeals Board ruled in our favor on a case last week. However, the judge also commented on the language in the substance abuse policy, but since the employee pled guilty, there was no choice but to deny coverage. DISCUSSION ITEMS(Nos. 1-2) 1. Proposed revision to Procedures for Documenting Directors Attendance at Meetings and Directors' Mileage and Compensation Reports: The major change requested was changing the submittal from quarter to monthly. At the Joint Boards Meeting, the Directors would be able to complete their forms and submit them at that time, resulting in improved recordkeeping and efficiencies. Several Committee members indicated that other agencies have implemented a similar procedure and it works well. Action: The Steering Committee authorized staff to make the proposed changes in procedure beginning May 1. Minutes of the Steering 6..nmittee ...d V Page 3 March 26, 1997 2. Review items scheduled for April Working Committee agendas. This was an information only item. CLOSED SESSION The Committee convened in closed session at 6:10 p.m. pursuant to Government Code Section 54957 to evaluate the performance of the General Manager. The Committee reconvened in Open Session at 6:45 p.m. The Chair reported that the Committee voted unanimously to forward a finding of an outstanding performance during the past year of service and to recommend to the Joint Boards a salary adjustment of 3 1/2 percent for base pay plus merit bonus and one additional week of vacation. The contract was extended two years, until March 30, 2000. OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, April 23, 1997 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 6:57 p.m. Submitted by: a Je !a., ppan, Steerj g ommittee Secretary =mM MlAMM,9TM1 ,NUIESMM.doc � v STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, March 26, 1997, was duly posted for public inspection in the main lobby of the Districts' offices on March*, 1997. IN WITNESS WHEREOF, I have hereunto set my hand this 26th day of March, 1997. Penny Kyle, Se r ary�e each of the Boards of Directors of Co 9a nation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 o Orange County, California IS Posted: Marchi , 1997, 3 p.m. By. ✓ Signature wpdocgmWs omm*sling.im COUNTY S.oNITATION DISTRICTS OF ORA.,eiE COUNTY, CALIFORNIA March 20, 1997 BOARD SECRETARY(2) Phone: NOTICE OF MEETING (714)962 2411 moiling address: STEERING COMMITTEE PO. "A'8127 Fwn[ein Valley, CA 027288127 West address: COUNTY SANITATION DISTRICTS 10844 ON.Avenue NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 Fourteen 97M7p alle 6 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, MARCH 26, 1997 - 5:30 P.M. Member Agencies • Cities DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE Anaheim Bree FOUNTAIN VALLEY, CALIFORNIA 92708 Buena Park Cypress Fountain Valley Fullerton Hundngtun Beech Irvine A regular meeting of the Steering Committee of the Joint Boards of Directors Le Habro La Palma of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange Lee Alsinuas County, California, will be held at the above location, date and time. Nevryart Beach Orange Placards Santa Ana Seel Beech Stanton Tustin Who Park verbs Linda County of Orange Sanitary Districts Casts Mo. Gorden Grove Midwey City Water Districts Irvine Rench A Public Waswevew and Environmental Management Agency Committed m Protecting the Environment Since 1954 STEERING COMMITTEE Roll Call: Meeting Date: March 26, 1997 Meeting Time: 5:30 P.m. Meeting Adjourned: Committee Members John J. Collins, Joint Chair...................................... Peer A. Swan, Vice Joint Chair................................. George Brown, Chair, FAHR.................................... Sheldon Singer, Chair, PDC..................................... Pat McGuigan, Chair, OMTS.................................... BillSteiner, Supervisor............................................. Others Thomas L. Woodruff,General Cancel.................... Staff Present Donald F. McIntyre, General Manager...................... Blake P. Anderson, Asst. General Manager.............. Judith A. Wilson, Asst. General Manager................. Michelle Tuchman, Director of Communications......._ Jean Tappan, Secretary.............. ............................ c: Debra Lecuna Board Secretary 0 March 20, 1997 AGENDA REGULAR MEETING OF THE STEERING COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, MARCH 26, 1997 AT 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California ROLL CALL APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Steering Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Steering Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). APPROVE MINUTES OF PREVIOUS MEETING Recommended Action: Approve draft minutes of the February 26, 1997 Steering Committee meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF GENERAL COUNSEL DISCUSSION ITEMS (Items 1-2) 1. Discussion on Procedures for Documenting Directors Attendance at Meetings and Directors' Mileage and Compensation Reports (Michelle Tuchman) Recommended Action(s): Information item only 2. Review Agenda Items Scheduled to Be Presented to Committees in April. Recommended Action(s): Information item only CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. 1. Convene in closed session a. Continued Discussion— Evaluation of General Manager's Performance (Section 54957) 2. Reconvene in regular session 3. Consideration of action, if any, on matters considered in closed session 4. Report on action taken in closed session, as required OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY March 26,1997 Agenda 2 MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5:30 p.m.,Wednesday, April 23, 1997. jt H:W/P.UT�NgAINbM3I1LfAMM1/MOEAO�.M Notice to Committee Members: For any questions on the agenda or to place items on the agenda,Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: John Collins (714)965-4400(City Hall) Secretary: Jean Tappan (714)962-2411, Ext.2001 (714)962-0356(Fax) March 26, 1997 Agenda 3 Form scc ry AGEN ❑ COMM Iwo,nEM ITEM ❑ cowY ACTgIa ITEM ❑ Jr.SDS.CONSENT TRANSMITTAL s ❑ JT.BOS.DISCUSI N]N m (NgNLYXJSENT) ❑ PUBLIC HEARWG Jr.One.MEETING DATE JT.BDS.AGENDA ITEM NO. MEETING DATE comm.In.NO. DISTRICT NO, CONTACT FOR INFORMATION (Inaials of Origin lox) OMTS. OMTS PDC'. POC FAHR: FAHR 2150,Jean Tappan,2001 EXEC: EXEC All STEER: 326/97 STEER Division No.,Name,and Extension JTADS: 423197 AGENDA WORDING AND RECOMMENDED ACTION(S): Aaenda Wording: DRAFT MINUTES OF FEBRUARY 26, 1997 STEERING COMMITTEE MEETING (All Districts): The Steering Committee Secretary requests approval of the draft minutes of the previous Steering Committee meeting. Recommended Action(s): Approve Draft Minutes of February 26, 1997 Steering Committee meeting. CEGA REVIEW: Project Is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on N/A Final EIR Approved on and Notice of Determination Bled on CURRENT BUDGETICOST CURRENTYEAR CURRENTYEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES noel Rudun pia TranMesl TOTAL BUDGETED AMT.: $ SOURCE: CORF JO DISTRICTS N/A N/A N/A N/A Schedule/Line Items: AMOUNT OF TRANSFER: Sche fule/Line Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AT PROJECT BUDGET First Year In Budget: N/A N/A N/A N/A Meal Plan Estimate: Year of First Costa: THIS AITNENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDEOPROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A N/A WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NOT APPLICABLE I REQUIRES BOARD POLICY ACTION? NOT APPLICABLE II YES,state numEer: _Permanent Limiled Term If YES,explain In ADDITIONAL INFORMATION•gallon H%W P MAUOMIN,GMIGTRZOMM@➢MARIFER.MIN An Page 1 of 2 CONCURRENCES: v ATTACHMENTw AGENDA(List) as.^ To Committee: 1. Draft Minutes of February 26, 1997 S Signature Date Steering Committee Meeting DMsion Manager(Or Designee) Signature Date To A.Bds.: 1. Draft Minutes of February 26, 1997 Department Head(Or Designee) Steering Committee Meeting Signature Date Assistant General Manager(Or Designee) ADDmONAL INFORMATION(aackgrourd a wsummary) )t c: Department Head AGM-Administration AGM-Operations General Manager ama.mnr.oem�ce�srecow.w»n.mtFa+.w.ur Page 2 of 2 County Sanitation Dian, OF orange County. cure a, P. O. BOX 8127. 108M Eel,s Fountain Valley, CA 92728. DRAFT Telephone: (714)962-241 MINUTES OF THE STEERING COMMITTEE Wednesday, February 26, 1997 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11. 13 and 14 of Orange County, California was held on Wednesday, February 26, 1997, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PRESENT: OTHERS PRESENT: John J. Collins, Joint Chair Terry Andrus, Counsel Peer A. Swan, Vice Joint Chair Nancy Whitehead, Special Counsel George Brown, Chair, FAHR Pat McGuigan, Chair, OMTS Sheldon Singer, Chair, PDC STAFF PRESENT: William Steiner, Supervisor Donald F. McIntyre, General Manager Blake P. Anderson, Chief Operations Officer ABSENT: Judith A. Wilson, Chief Administrative Officer Jean Tappan, Committee Secretary None Edwin E. Hodges, Director of General Services Administration David Ludwin, Director of Engineering Doug Stewart, Engineering Manager APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC_ COMMENTS There were no comments by any member of the public. ti Mlnutas of the Steenn9 C—dn`iIao Page 2 February 26, 1997 RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the January 22, 1997 Steering Committee meeting. Motion carried, with Director Swan abstaining because he was not in attendance. REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. REPORT OF THE GENERAL MANAGER The General Manager reported on the AW WA/WEF Joint Management conference he attended this week. The major focus was competitiveness and privatization. Orange County, Florida has gone through the same process the Districts' is pursuing and has made impressive progress. They experienced some of the same things we are encountering. Judy Wilson announced that staff has been notified that proposed Senate Bill 147, which requires a vote of the people for future city, county and special districts indebtedness has been amended to eliminate the cities and counties. CASA will be contacted to verify this change. Blake Anderson reported that staff is still trying to set a date for the next Joint Coordination Committee meeting. The OCWD suggested March 6, but Thursdays are not good for our members. It was decided to set the meeting for Tuesday, March 25 at 5:30 p.m. It will be held at OCWD. Bill Mills, General Manager of OCWD, is in Washington trying to get funding for the OCR Project. Twenty million dollars was appropriated by Congress for this project. The OCWD is also trying to get all water district members together to discuss this project and seek support. Director Swan indicated that there are still some significant questions that have to be answered by OCWD, including handling the anticipated increase in Flows in the Santa Ana River from the inland basin, early construction of a distribution system to disperse the reclaimed water, and the level of commitment to this project. The only benefit to the Districts is the ability to discharge the Processed water directly to the river. The viability of the project and the total price must be determined early on. The next Ad Hoc Committee meeting for the Strategic Plan is tentatively scheduled for March 13. This will be rescheduled to a date before the next RAC meeting on April 3. Staff is meeting with IRWD. City of Newport Beach and OCWD to begin discussions on the logistics of their three-way agreement. There are some permitting issues that have to be clarified. Activities at the last RAC meeting were discussed. Director McGuigan expressed concern that industry may not be fairly represented on the committee. T Minutes of the Steering L,. nmittee V Page 3 February 26, 1997 REPORT OF GENERAL COUNSEL General Counsel did not make a report. DISCUSSION ITEMS (Nos. 1-5) 1. Consider request to change July Joint Boards Meeting date. Because of a conflict with a League of Cities meeting, Chair Collins requested that the date of the meeting be changed to July 30, 1997, Action: Move the July Joint Boards Meeting from July 23, 1997 to July 30, 1997. 2. Discussion of Plant No. 2 Construction Management Offices and the Warehouse. David Ludwin, Director of Engineering, provided information on activities involved in securing office space for the Construction Management staff at Plant 2. The complex was destroyed by fire last month. Temporary trailers have been rented and moved on site at the cost of about $320/mo. Several options were discussed including replacing the destroyed trailers with purchased trailers, in which case the insurance coverage would be about$68,000 plus the coverage for personal property and document restoration (about$20,000); continuing to rent trailers and receive insurance payment for only personal property and document restoration; locate space for staff in existing buildings and receive payment for only personal property and document restoration; build a small, stand alone structure at a cost of about $300,000- $400,000, which would be offset by insurance payments of about$200,000 plus $20,000 for property and document restoration; or incorporate space in the new Maintenance Building by change order, or in the warehouse building, receiving insurance payment for only personal property and document restoration. After discussion, staff was directed to complete additional studies, addressing the level of future capital program with staffing needs at Plant 2, migration for the long term and span of control, evaluate expanding the existing control center or an annex to the Maintenance Building Staff has discussed the improvements planned for the "temporary", existing 20-year-old warehouse with the City of Huntington Beach. In order to meet building code requirements, the cost to rehabilitate the building for the warehouse's changed needs, install a new roof, construct loading docks, and improve drainage around the building, and meet Title 24 code requirements and permitting requirements would be about $550,000 to $600,000, well over the authorized $440,000. Three warehouse options were offered for consideration: 1) Increase authorized funding to rehabilitate the existing, 20,000 SF, steel-frame warehouse according to revised needs; 2) Construct the previously-proposed warehouse for ultimate build out; and 3) Construct a smaller, 24,000 SF warehouse which would include additional office space. Minutes of the Steering G�mittee `/ , Page 4 r February 26, 1997 Staff was directed to explain the need and increased benefit of the proposed smaller warehouse and to prepare more detailed estimated cost comparisons and submit to the Planning, Design and Construction Committee. A tour of the existing warehouse should also be considered so that new committee members can become familiar with the facilities. 3. Agenda Streamlining: General Counsel requests that procedures relating to processing construction stop notices be revised. Action: The recommended action authorizing General Counsel to routinely Appear and defend the interests of the Districts upon receipt of Summons and Compliant for Stop Notices was approved unanimously. 4. Request from County of Orange for Lease for 800 megahertz Communication Facility at Plant No. 2: Ed Hodges, Director of General Services Administration described the proposed facilities and presented overlays showing the visual impact of the 150-foot tower. The Committee members agreed to accommodate the County as long as their facilities did not interfere with the Districts' operations. The Districts will not be involved in any permitting or design issues required by the City of Huntington Beach. This project will be discussed with the District 11 Directors. 5. Review Agenda Items Scheduled to be Presented to Committees in March: Because of the light agendas, presentations will be made to help the new committee members better understand the functions and operations of the Districts. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Director Singer questioned the status of record drawings. Staff reported that Chris Dahl, Information Technology Manager has this as a critical goal for'97/98 and he will be worldng with the new Records Management Specialist to develop policies and procedures for the departments, starting with the Engineering Department and the Board Secretarys office. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. Minutes of the Steering (Nwhmittee Page 5 February 26, 1997 CLOSED SESSION The Steering Committee convened in closed session at 6:45 p.m. to discuss two items, as follows: 1. Conferred with Special Counsel re status of litigation, Louis Sangernano v. CSDOC, Orange County Superior Court Case No. 732660(Government Code Section 54956.9[a] 2. Evaluation of the performance of the General Manager pursuant to Government Code Section 54957. The Committee reconvened in Open Session at 7:30 p.m. The Chair reported that no reportable action was taken during closed session. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, March 26, 1997 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 7:32 p.m. Submitted by: n, 11c34— n Tappan, SteeongrCommittee Secretary Zwp.EhW TinlCilASfRCOMMN11NU1ESFM.hc AGENDA 0. 0 C C ITEM 13 JT.lib TRANSMITTAL Jr. MEETING DATE �j D rNO_- DISTRICT NO. CONTACT FOR INFORMATION (Initials Of Originator) OMITS: -0 POD: PDC" FAHR: FAHR All 2190.M.Tuchnsan, ext. 2050 EXEC: EXEC STEER:3/26/97 `.:STEER. Division Na,Name,and Extension JT.BDS: AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: The Communications and Finance departments are proposing a now method of tracking Directors' compensation and mileage. The new system will decrease the amount of time staff spend tracking and recording information, increase the timeliness of information gathered and allow Directors to be compensated on a monthly, rather than quarterly, basis. Recommended Action(s): 1. Information only. CEQA REVIEW. Project IS Exempt NOTAPPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on N/A Final EIR Approved on_and Noll of Determination filed on CURRENT BUDGET/COST CURRENTYEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGETAMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (TDtal Suot P JS TMIV—) TOTAL BUDGETED AMT.: $ N/A NIA N/A N/A SOURCE: CORF JO DISTRICTS Schedule/Line Items: AMOUNT OF TRANSFER: Schedule/Une Item: TOTAL PROJECT BUDGET ORIGINAL PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION BUDGET TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: NIA NIA N/A $000 Master Plan Estimate: Year of First Costs: THIS AITIVENDOMPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT INFORMATION AMOUNT APPROVED An $0,00 NO �,E,U,;�,,,,ARD P0, IJCY ACTION? NOT APPLICABLE if Y��S. in n ADD WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? DITIONAL INFORMATION Sedlon Limited Term [IV, _S.state number. —Permanent Page I of 2 eDjjjan7 \WPOTA\ADMINQ 1 90\TUCHMAN\032697AIT CONCURRENCES: ATTACHMENTS TO AGENDA(List) To CommMee: 1. Vple compensation matrix Signature Date Divis,i99?�Manager(Or Designee) Signature To JL Btls: 1. Department Head(Or Designee) Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background andlor Summary) The Communications and Finance departments propose that a monthly, rather than quarterly, tracking system be implemented to record Directors' attendance and mileage for regular Joint Boards of Directors meetings, Board committee meetings and workshops, meetings with staff and meetings where Directors represent the Districts. This new system will increase tracking efficiency and timeliness, and allow Directors' reimbursement checks to be issued on a monthly basis. A sample spreadsheet and proposed tracking/approval procedures will be presented ai the Steering Committee meeting. MT:dI c: Department Head AGM-Administration AGM-Operations General Manager H:1W P.DTAW DMI N12190RUCHMANN32697.AIT Page 2 of 2 ❑ COMA.INFO.REM AGEN' ❑ CONW.ACTION ITEM ITEM ❑ J .BDS.CONSENT TRANSMITTAL a ❑ Jr.BOS SION (NON{:ONSE"NSENT) m o� ❑ PUBLIC HEARING JT.BOS,MEETING DATE rT.BIDS.AGENDA ITEM NO. MEETING DATE COMMAD.NO. DISTRICT NO. CONTACT FOR INFORMATION (Initalsof OBginalor) OMITS: OMTS PDC: PDC FAHR: FAHR All 2150,Jean Tappan,Ext.2001 EXEC: EXEC STEER: 326/97 STEER DivNlon No.,Name,and EAension JT.BDB: 42M7 AGENDA WORDING AND RECOMMENDED ACTIONISI: Aaenda Wordina: AGENDA ITEMS FOR REVIEW BY WORKING COMMITTEES IN APRIL (AIT Districts): Review of the items scheduled for action/discussion by the Operations, Maintenance and Technical Services Committee, the Planning, Design and Construction Committee, and the Finance, Administration and Human Resources Committee at their meetings in April . Recommended Action(s): This is an information item. CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on N/A Final EIR Approved on and Notice of Determination filed on CURRENT BUDGET/COST CURRENTYEAR CURRENT YEAR. YEAR-TO-0ATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES pool audee owe Tanners) TOTAL BUDGETED AMT.: $ SOURCE: CORF JO DISTRICTS N/A N/A N/A N/A SchedulelLine Items: AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGETCHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget.. N/A N/A N/A N/A Master Plan Estimate: Veer of First Costs: THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A N/A WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NIA REQUIRES BOARD POLICY ACTION? NOTAPPLICABLE If YES,explain in ADDITIONAL INFORMATION section CONCURRENCES: ATTACHMENTS 71GENDA(List) ..r' To Committee: 1.. Signature Date Division Manager(Or Designee) Signature Date To Jt. Bds.: 1. Department Head (Or Designee) Signature Date Assistant General Manager(Or Designee) ADDmONAL INFORMATION(e Ogmund anNor Summary) Staff routinely prepares a listing of items that are scheduled to be presented to the working committees and the Boards at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in April: OMTS Committee: 1. Consider Modification of Lenain Water Treatment Plant Source Control Permit (Action) 2. Consider DART Competitiveness Assessment Recommendation (Action) 3. Approve Professional Services Agreement for Ocean Monitoring with SAIC (Action) 4. Authorize Implementation and Funding of Industrial Laundries Pollution Pevention Incentive Program (Action) 5. Consider Safety and Emergency Response to Develop Alternative Work Procedures for Use in Confined Space (Action) 6. Report on Results of Microfiltation Study (Information, possible action) 7. Update on Status of Biosolids Management Contract (Information) PDC Committee: 1. Approve Plans and Specs for Plant No. 1 Headworks No. 2 Control System Upgrade, Job No. J-31-3 (Action) 2. Approve budget for Area Classification Study for Plants Nos. 1 and 2, Job No. J-35 (Action) 3. Receive and file proposals, and award Professional Services Agreement for Phase III of Strategic Plan, Job No. J-40-4 (Action) 4. Report on Proposed Plant Automation Plan, Job No. J-42-1 (Information) 5. Approve Change Order No. 7 to Secondary Treatment Expansion at Plant No. 1, Job No. P1-36-2 (Action) 6. Approve Change Orders Nos. 9 and 10 and Closeout Agreement for Priority Projects Elements of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38-2 (Action) 7. Approve Change Order No. 1 to Rehabilitation of Primary Clarifiers, Seismic Retrofit and Miscellaneous Small Jobs, Job No. Pt-41 at at (Action) 8. Approve Plans and Specs for Seismic Retrofit of Structures, Job No. P1-44-4 (Action) 9. Approve Change Order No. 2 to Maintenance Building at Plant No. 2, Job No. P2-35-3 at al (Action) FAHR Committee: 1. Consider 1997-98 User Fees, Connection Fees,Annexation Fees (Action) 2. Discussion on Revised Accumulated Funds Policy (Information) 3. Report on Integrated Emergency Response Plan (Information) jt c: Department Head AGM-Administration AGM-Operations General Manager